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Norman Downes Homes AssociationBoard Meeting Minutes

Bunten Road Park Activities BuildingMarch 11, 2013

President: Barry SmithTreasurer: Susan HollandVice President: Rob WelchSecretary: Peter Van Arsdale

Attending: Barry Smith, Andy Miller, Sam Carr, Bill Smith, Susan Holland, Peter Van Arsdale,Rob Welch

Absent: Mark Carter, Rick Austin

Meeting called to order at 7:00PM

Treasurer's Report: Susan Holland Report attached Treasurer to notify Attorney of members to be added to the lien list.

Motion to accept report by Peter VanArsdale, 2nd by Andy Miller, approved unanimously

Committee Reports

Web Development: Rick Austin

Rob Welch suggested that Facebook is not a good backbone for the NDHA website. He wouldprefer that NDHA provide a website not associated with Facebook.

Rick was not available to report

Pool Operations: Rob Welch Pool to open Saturday 18

th for the weekend with guards, then open for swim-at-your-own-riskuntil Friday the 24th when school summer vacation begins and regular guard duty begins for thesummer season schedule.

Discussion for shed at pool. Storage is needed for NDHA items such as Christmas decorationsand other non-perishable property.

Bill Smith motion to authorize up to $2,000 for the purchase of a shed. 2nd by Susan Holland.

Approved unanimously

Tennis Operations: Mark Carter

Mark not available to report

General Maintenance: Sam Carr

Sign project 18 signs and brackets estimated $2,500. Budgeted item. Project to commence asweather improves.

Sam Carr to attend April 17th safe dam conference

Dam inspection cancelled by Safe Dams until further notice.

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Landscape Maintenance: Andy Miller

Water usage noted in the treasurers report will be researched. Andy reported that he turnedoff the entrances sprinklers in December. Reason for water bill of $853 is still unknown.

Landscape contractor changed ownership, but previous agreement for maintenance willcontinue as before. For an added $26/month contractor will maintain the lake access trail.

Lake Recreation: Bill Smith

Barry Smith accompanied the Duluth City engineer on an inspection of the lake access area andrecommended that five trees be removed.

Bill Smith obtained three bids for the removal of the five trees. Tree removal project low bid$1,200 for the five trees. The contractor agreed to remove an additional two dead trees for$100 each for a total price of $1,400. Trees are to be cut into ten foot lengths and left onproperty. Motion to approve tree removal by VanArsdale, second by Susan, Motion carried toaccept bid for $1,400 for removal of seven trees.

Discussion concerning whether or not the tree removal project should be part of long term lakeaccess maintenance and delayed until the larger project is more thoroughly defined. Theconsensus was that the dead trees are a safety issue and should proceed immediately.

Discussion ensued regarding the scope of the long term lake access project that includes adriveway automatic gate, property line fencing, other tree removal, dredging, driveway repair,and rest rooms. Unless these projects can be undertaken without seriously draining the reserveaccounts, a vote of the membership to proceed may be necessary.

Development: Barry Smith

No report

Old Business

Review of previous minutes - Motion to approve January minutes by Andy Miller, second bySusan Holland. Carried unanimously.

Next Board meeting scheduled for May 13.

Adjourn at 8:40PM