2013 2014 final student athlete handbook 8 1 2013

Southeastern LouisianaUniversity

Student-Athlete Handbook2013-2014

Southeastern Louisiana UniversityStudent-Athlete Handbook 2013-2014

TABLE OF CONTENTS

Welcome Letter..........................................................................................................3Athletics Mission Statement, Guiding Principles and Statement of Philosophy.......4Code of Conduct, Academic Expectations and Athletics Expectations.....................5Southland Conference Bylaws...................................................................................6Citizenship Expectations............................................................................................7

Hazing..................................................................................................................7Sexual, Racial and Gender Harassment Policies.................................................8Social Media Policy.............................................................................................13Procedures for Processing Violations of Law......................................................14Appeal of Suspension from Competition/Practice/Programming........................15

NCAA Compliance Expectations..............................................................................16ACS Student-Athlete Portal.......................................................................................20Playing & Practice Season.........................................................................................21Medical Expectations.................................................................................................23Student-Athlete Financial Aid....................................................................................23Reduction of Aid during the Term of the Award........................................................25Transfer and Financial Aid Appeals...........................................................................25Summer School..........................................................................................................26Fifth-year Aid.............................................................................................................26Student-Athlete Employment.....................................................................................27Academic Support......................................................................................................27Eligibility Guidelines.................................................................................................34Athlete Agent Policy..................................................................................................35Student-Athlete Advisory Committee........................................................................41NCAA Tobacco Products Policy................................................................................42Student-Athlete Health and Wellness Committee Substance Abuse Policy……….

42Sports Medicine Program Overview..........................................................................43Sports Medicine Policies and Procedures..................................................................43Concussion Fact Sheet ..........................................................................................46Insurance Procedures.................................................................................................47Student Identification Card........................................................................................47Campus Dining Services............................................................................................50Media Relations Office..............................................................................................50Travel Policies............................................................................................................51Missed Class Policy...................................................................................................54Monitoring Student-Athlete Time Demands..............................................................56Student-Athlete Exit Surveys and Interviews............................................................57Non-Discriminatory Statement..................................................................................58Emergency and Student Support Services Phone Numbers......................................58

A letter from Athletics Director Jay Artigues

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Southeastern Student-Athletes,

On behalf of Southeastern Louisiana University and Lion Athletics, welcome to campus and the most positive experience of your life. This handbook is to be used as a reference for pertinent information concerning your athletic and academic career at Southeastern. You are expected to read it thoroughly and review it occasionally.

As a student-athlete you are provided with an invaluable opportunity to complete a degree in higher education and compete in a sport that you love. The achievements and friendships that you will earn during this time will pave your path for a successful personal and professional life.

Please be aware that you will be held to high standards of performance academically, athletically and socially. The life of a student-athlete is one that is demanding but even more rewarding. Know that everything worthwhile in life has a price…take pride in the commitment and sacrificethat will be required to achieve in the classroom and in competition. Strive to be known as a person who has many abilities in addition to those specific to the sport in which you compete…continually pursue excellence and positively impact the lives of those around you. Work hard…compete…achieve…grow friendships…have fun…and prepare for your future!!!

We are proud to have you as a part of our LION FAMILY.

GO LIONS!

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Athletics Mission Statement

To develop and maintain an athletics program that emphasizes academic and competitive excellence and promotes the holistic development of the student-athlete and image of Southeastern Louisiana University within NCAA guidelines.

Guiding Principles

Members of the Lion Family are Leaders:

In the Classroom In the Community In Competition

Statement of Philosophy

Southeastern athletics is an integral part of the educational program and considers the student-athlete an integral part of the student body.

The primary goal is to have the student-athlete graduate in one of the degree programs offered bythe University. High standards of academic quality and a broad scope of academic endeavors provide educational opportunities for all student-athletes. In the same manner that Southeastern offers a variety of academic disciplines to its students, the University believes in offering a variety of opportunities for participation in varsity intercollegiate athletics for both men and women.

Southeastern aspires for its intercollegiate athletics program to achieve conference, regional and national prominence. As the athletics program strives for prominence, it seeks to enhance the well being of the university community, the community at-large and region it serves.

As a member of the NCAA and the Southland Conference, Southeastern will follow and enforce legislation concerning the areas of eligibility, recruiting, admissions, financial aid, retention and graduation success in its intercollegiate competition as a Division I member. Southeastern believes in scheduling athletic contests primarily with other members of Division I. In keeping with the mission of the University and the philosophy of the athletics program, all participating student-athletes and individuals employed by Southeastern to administer, conduct or coach intercollegiate athletics, shall conduct themselves with honesty and sportsmanship at all times so that intercollegiate athletics shall represent the honor and dignity of fair play and the generally recognized high standards associated with wholesome competitive sports.

Code of Conduct

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Southeastern student-athletes are afforded the privilege of participation in intercollegiate athletics as they pursue a degree in higher education. This privilege involves rewarding experiences which assist in preparing the student-athlete for a productive professional and personal life. This privilege demands an elevated level of personal conduct both in competition and out. With this in mind, student-athletes recognize and assume personal responsibility for conducting themselves in a manner, which positively reflects upon themselves, their teammates, the department, the University and collegiate athletics as a whole.

Academic Expectations

As a contributing member of the University, the Department of Athletics maintains an active role in the academic progression of the student. While staff members and coaches do theirbest to influence the academic success of student-athletes, the ultimate responsibility rests on each student-athlete himself or herself. As a result student-athletes are expected to:

Adhere to University policy concerning academic honesty and integrity Identify and actively pursue a degree program (with a goal of graduating in four years) Be an active and positive member in the classroom, attend all classes and be properly

prepared for all class meetings Meet with academic advisors as outlined by University protocol Follow all Athletics Department academic expectations (study hall, advising, course

registration and modification of schedules – dropping and adding classes) Commit to the time and effort required to succeed in all academic pursuits

Athletics Expectations

Southeastern Athletics defines sportsmanship as respect for self, opponents, coaches, teammates, officials and property. This is characterized by accepting victory or defeat graciouslywhile remaining courteous and fair.

We all have an obligation to represent ourselves, our families, our team, our department and our University with the highest level of sportsmanship, style and class. We want to be known as a model of excellence and class in the Southland Conference and the NCAA. Southeastern student-athletes will:

Behave with respect and sportsmanship in the competitive environment Win with humility Behave with dignity in defeat (a sense of honor and worth) Shake hands at the conclusion of a contest Show respect towards teammates, coaches, opponents, officials and fans Use appropriate language Maintain selfcontrol Refuse to cheer/jeer at opponent failures Help a fallen opponent to his or her feet Hand the ball to or retrieve a ball for the officials in a courteous manner

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Refuse to be drawn into any physical conflict Reflect the highest level of honor and sportsmanship in pre-game, during the game and

post-game activities Refrain from inappropriate behavior and interaction with fans regardless of the behavior

of the opposing team or fans Do not succumb to taunting behavior from an opposing team Commit to the time and effort required to succeed in all athletic pursuits. Maintain an attitude and demeanor which is selfless, team-centered and continually

searching for ways to inspire and enhance the team’s performance.

Southland Conference Bylaws

7.01 Principles of Good Sporting Conduct. Southland Conference member institutions value the principles of good sporting conduct and the ideal of pursuing victory with honor in intercollegiate athletics. The Conference believes that athletics should be conducted in a way that reflects positively on the participants and institutions. The standards of good sporting conduct are written to emphasize the basic expectations of the Conference and provide the Commissioner with broad authority to ensure Conference activities are consistent with these principles. The essential elements of good sporting conduct and ethics in sports are embodied in the concept of character building and six core principles: respect, responsibility, fairness, honesty, integrity and good citizenship. The highest potential of sports is achieved when competition reflects these principles.

7.05 Unsporting Conduct Defined. Acts of unsportsmanlike conduct shall include, but not be limited to the following: (a) Any game participant who strikes or physically abuses (or attempts to strike or physically abuse) an official, coach, student-athlete, staff member, or spectator; (b) Any game participant who intentionally incites participants or spectators to abusive or violent action; (c) Any game participant who uses obscene gestures or profane, demeaning, or unduly proactive language or actions toward game officials, teams, institutions, staff members or spectators; (d) Any game participant who is publicly critical of game officiating or any game official, the Conference or its personnel, another institution or its personnel; (e) Any representative of a Conference athletics program who engages in negative recruiting by making derogatory statements to a prospective student-athlete, parent, high school coach or other person interested in the prospective student-athlete of another academic institution. The offending institution or its personnel shall be subject to public reprimand for the first offense and to a suspension of the privilege of recruiting for one season for an additional offence; or (f) Acts of unsportsmanlike conduct not specifically prescribed.

7.07 Enforcement of Good Sporting Conduct Bylaws. Should the Commissioner conclude, after a reasonable investigation, that a violation of Bylaw 7 has occurred, the Commissioner shallimpose a penalty as deemed appropriate by first giving notice of the penalty to the individual or institution. The Commissioner has the authority to take one or more of the following actions: (a)Publicly or privately reprimand any participant; (b) Suspend or expel any person from attendanceor participation in one or more events; (c) In instances of flagrant misconduct, regardless of circumstance, all individuals shall receive a penalty of a suspension from one or more games. Flagrant misconduct includes, but is not limited to, striking (or attempting to strike or physically

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abuse) an official, coach, student-athlete, institutional staff member or spectator. Repeat violations by an individual, team or institution will be subject to increasingly greater penalties.

Citizenship Expectations

As representatives of the University, student-athletes are subject to the University Code of Conduct and also to team and departmental regulations. Further, Southeastern student-athletesrecognize the importance of character (knowing what is right, committing to what is right and doing what is right) and ethical behavior based upon respect and responsibility for oneself and others.

We as a department pride ourselves in making choices concerning our behavior, which demonstrate the highest character and integrity regardless of pressures and temptations, which lead to the contrary. Accordingly, staff members, student-athletes and fans are expected to:

Abide by all laws and regulations; Accept personal responsibility and exercise good judgment; Consciously commit to being a positive role model to others including children, youth

and teammates. This includes physical actions, personal behavior, what is said and how we dress and behave;

Present a positive attitude and demeanor on and off campus; Show respect to all members of the University community; Treat people with respect and civility and cooperate with people in authority; Refrain from and be intolerant of physical abuse, harassment and intimidation

specifically involved in hazing and hazing-related activities:

Hazing

Hazing or harassment of studentathletes is specifically prohibited. Hazing, usually in the form ofintimidation, is defined as any practice (even “harmless fun,” “bonding,” “practical,” etc.) whereby one part of a group is made or “asked” to do anything from which the remaining part of the group is exempt by virtue of seniority or other privileged status.

Because hazing often undermines group moral, spirit, and unity as well as often leads to personalharm and degradation, the Department and University will not permit it in any form and will takedisciplinary action against individuals and/or groups that haze.

Studentathletes cannot be required or expected to participate in any hazing activity for any reason. Examples of such activities include, but are not limited to being:

Yelled, cursed or sworn at by fellow student-athletes or students; Forced or expected to participate in tattooing, piercing, head shaving or branding; Forced or expected to wear embarrassing clothing; Forced or expected to drink alcohol; Instructed to participate in calisthenics not related to sport; Required to act as personal servant to players; Transported and abandoned;

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Forced or expected to consume inappropriate concoctions.

Louisiana Law on Hazing: R.S. 1801 Hazing Prohibited: Hazing in any form, or the use of any method of initiation into fraternal or any organizations in any educational institution supported wholly or in part by public funds, which is likely to cause bodily danger or physical punishment to any student or other person attending any such institution, is prohibited.

Penalties: 1. A civil lawsuit

2. Criminal prosecution for an illegal act

3. Discipline by the Department

4. Discipline by the College or University

5. Possible loss of insurance coverage

To report a hazing incident contact: Athletics Director Jay Artigues 985-549-2395 [email protected]

Head Athletic Trainer John Erwin 985-549-5133 [email protected]

Faculty Athletics Representative Dr. Joseph Morris 985-549-3100 [email protected]

EEO/ADA Officer Gene Pregeant 985-549-5888 [email protected]

Senior Woman Administrator Mary Kathryn Borland 985-549-2256 (Hereafter referred to as SWA) [email protected]

Sexual, Racial and Gender Harassment Policies

Sexual Harassment Policy:It is the policy of Southeastern Louisiana University that all employees and students or users of University facilities be able to enjoy a campus environment free of all forms of discrimination, including sexual harassment. No employee or student, male or female, should be subjected to unsolicited and unwelcomed sexual overtures or conduct, either verbal or physical.

Definition:Sexual harassment is a form of misconduct, defined in Federal law, which undermines the integrity of personal, professional, employment and student relationships. Sexual harassment does not refer to occasional compliments of a socially acceptable nature. Itrefers to behavior that is not welcome, is personally offensive and weakens morale. Such behavior may interfere with employees’ and students’ performance and may create an intimidating, hostile or uncivil working or learning environment. Such conduct is specifically prohibited at this University. Sexual harassment includes, but is not limitedto, unsolicited, deliberate or repeated:

Sexual flirtations, advances or propositions;

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Verbal abuse of a sexual nature; Display of sexually suggestive objects or pictures; Offensive or abusive physical contact of a sexual nature.

No one should imply or threaten that an applicant’s or employee’s “cooperation” of a sexual nature (or refusal thereof) will affect that individual’s assignment, compensation, advancement, career development or any other condition of employment. Likewise, it will not affect a student’s grade, class standing, advancement or student-administrator/student-teacher relationship.

The difference between voluntary sexual relationships and sexual harassment is that harassment contains elements of coercion, threat and/or unwanted attention in a non-reciprocal relationship. Sexual harassment usually is unwelcome and repeated behavior, but in some instances, it can be an action that only occurs once. In most normal interpersonal relationships, an individual can exercise freedom of choice in deciding with whom they wish to establish a close, intimate relationship. These choices are based on mutual attraction, caring and a reciprocal interest in pursuing the relationship. These elements are absent in sexual harassment. This policy in no way isintended to impede artistic representation of human behavior in exhibits or other normal academic activity. All students, faculty, staff and administrators will be held accountable for compliance with this policy. While each case of sexual harassment and its resulting effect upon the mission of the University must be considered on its own, violations of this policy may lead to disciplinary action to include suspension or removal.

Complaint Procedure:Any University employee, student or other member of the University community who believes he or she has been a victim of sexual harassment while working at the University or in class or in any other setting (whether by subordinates, peers, superiors or other persons) should bring this matter to the immediate attention of any of the following: his or her supervisor, Human Resource Director (985-549-2056), Equal Employment Opportunity Compliance Officer (985-549-5888), Director of Student Health Center (985-549-2241), “Department Head” [call information (985-549-2000) for specific phone numbers.] Any official receiving a complaint should notify the EEO Coordinator to make certain that follow-up action is coordinated. The EEO Coordinator will serve as a clearinghouse for all related actions. If satisfaction is not adequate at initial levels, any affected individual should feel free to bring the matter to the attention of the vice presidents, the provost or the president. Confidential assistance is also available through the University Counseling Center.

Action will be taken to impartially examine and promptly resolve any complaint. Complaints that cannot be resolved by informal means, through help of officials and services listed above, may be resolved through the University’s formal student, staff or faculty grievance procedures (“Handbook for Classified Employees”, or “Faculty Handbook” for details on how to initiate grievance procedures). Upon request to any of the above officials, the president to consider a complaint and possible resolution may establish a special committee or procedure. Any such committee will consist of no less than three members and no more than five and may include faculty members,

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administrators, staff members and students in a mix suitable to deal with the complaint. Confidentiality of all parties will be respected to the greatest extent possible and employees, students and others will not be subjected to retaliation of any kind for reporting incidents of sexual harassment.

To report a sexual harassment incident, contact: Athletics Director Jay Artigues 985-549-2395 [email protected]




SWA Mary Kathryn Borland 985-549-2256 [email protected]

Penalty:All students, faculty, staff and administrators will be held accountable for compliance with this policy. While each case of sexual harassment and its resulting effect on the mission of the University must be considered on its own, violations of this policy may lead to disciplinary action to include suspension or removal.

Racial Harassment Policy:Southeastern Louisiana University has a tradition of providing a caring and nurturing environment in which students and employees can pursue excellence. Politeness and friendliness are virtues, which members of the University community seek to demonstrate in their day-to-day interactions. Rude and/or hostile behavior, on the other hand, not only violates the University’s tradition of friendliness, but also undermines rational discourse and interferes with the educational process. Therefore, it is the policyof Southeastern Louisiana University that all employees, students and authorized users of University facilities are able to enjoy a campus environment free from all forms of discrimination, including racial or ethnic harassment.

Definition:For the purposes of University policy, the term “racial harassment” refers to any behavior, verbal or physical, that stigmatizes or victimizes individuals on the basis of race or ethnic origin and that:

1. Involves a stated or implicit threat to the victim’s academic or employment status and/or2. Has the purpose or result of interfering with an individual’s academic or work

performance and/or3. Creates an intimidating or offensive academic, work or campus environment.

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The University regards such behavior as a violation of the standards of conduct requiredof all persons associated with the institution. The prohibition against racial harassment applies to all interactions including, but not limited to those occurring on campus, in University facilities, in conjunction with University-related activities or within the context of recognized student organizations.

Complaint Procedure:Any University employee, student or other member of the University community who believes he or she has been a victim of racial harassment while working at the University or in class or any other setting (whether by subordinates, peers, superiors or other persons) should bring this matter to the immediate attention of any of the following: his or her supervisor, Human Resource Director, Equal Employment Opportunity Coordinator, Department Head, Academic Dean.

Any official receiving a complaint should notify the EEO Officer to make certain that follow-up action is coordinated. The EEO Officer will serve as a clearinghouse for all related actions. If satisfaction is not adequate at initial levels, any affected individual should feel free to bring the matter to the attention of the vice presidents, the provost, orthe president. Confidential assistance also is available through the University Counseling Center. Action will be taken to examine impartially and resolve promptly anycomplaint. Confidentiality of all parties will be respected to the greatest extent possible, and employees, students and others will not be subjected to retaliation of any kind for reporting incidents of racial harassment.

To report a racial harassment incident contact: Athletics Director Jay Artigues 985-549-2395 [email protected]





Gender Discrimination Grievance Procedures:In compliance with Title IX, the University has developed the following grievance procedure for students in cases of gender discrimination. If a student believes that he or she has been discriminated against on the basis of gender, the student has the right to use this Grievance Procedure without fear of reprisal because of his or her action. It is incumbent upon each budget unit head to provide students with an opportunity to be heard in accordance with the following procedure:

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STEP ONE: The student may present the grievance to the department or budget unit head of the area in which the complaint originates within five days after the incident caused him or her to be aggrieved. The department or budget unit head will give the student an answer within three working days thereafter. The student will not disrupt his/her class schedule or that of the Department to present a grievance. The student and or budget unit head will arrange a meeting at a time, which is mutually convenient.

STEP TWO: If the student is not satisfied with the decision of the Department Head, heor she may, within five days of receipt of such a decision, submit the grievance in writingto the dean of the academic college to which the department is assigned. The Academic Dean will discuss the grievance with the students within five working days and will render a decision in writing within five working days thereafter.

STEP THREE: If the student is not satisfied with the decision of the Academic Dean, heor she may, within five days of such written decision, submit the grievance in writing to the Provost. The Provost shall conduct a hearing within five working days and will render a decision in writing within five working days of the hearing.

STEP FOUR: If the student is not satisfied with the decision of the Provost, he or she may, within 10 working days, submit his or her grievance in writing to the President of the University for a final decision. The President will meet with the student within 10 working days of the receipt of the student’s grievance and will render a decision within five working days thereafter.

Southeastern Louisiana University complies with the provisions of Title VI and of the Civil Rights Act of 1964, as amended, and Title IX of the Education Amendments of 1972, which designates that no person in the United States shall, on the basis of color, gender, creed or national origin, be excluded from participating in, be denied the benefits of or be subject to discrimination under any program or activity receiving Federal assistance.

University policies affecting students will be administered in a non-discriminatory manner. Students will not be subjected to discrimination on the basis of gender with regard to admission, recruitment, housing and other facilities, access to course offerings, counseling and use of appraisal and counseling materials, financial assistance, employment assistance, health and insurance benefits and services, maritaland parental status, athletics, and education programs and activities. Inquiries regarding compliance with Title IX may be directed to Gene Pregeant, EEO/ADA Compliance Officer [Room 120, Administration Building, 985-549-5888] or the Director of the Office for Civil Rights, Department of Health, Education and Welfare.

To report a gender discrimination incident, contact: Athletics Director Jay Artigues 985-549-2395 [email protected]

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Social Media Policy

Southeastern Louisiana University Social Media Policy for Student-Athletes

As members of the Southeastern Louisiana University Athletics Department, you are a representative of the institution, and as varsity athletes, are subject to public scrutiny. While social networking websites are a great way to communicate, express yourself, and connect with others, it is recommended that you become sensitive to the information and content you post (or others post about you). Information posted creates a permanent record that may lead to implications that adversely impact your personal safety, preservation of personal and institutional character, NCAA & Southland Conference compliance rules, university policy, and career advancement.

Student-athletes at Southeastern will be held responsible for any actions that are deemed inappropriate, and that compromise the integrity of the university and/or their sport as well as any behaviors that violate federal and state laws, NCAA or Southland Conference regulations, Southeastern policies, Athletics Department policies, philosophies, or team rules. Any such actions could result in discipline, team suspension, removal from your varsity team, and reduction or non-renewal of annual athletics aid. Violations will result in referral to the Social Media Committee. The Social Media Committee reserves the right to proscribe a punishment appropriate to the violation. Scholarship termination resulting from social media abuse can be appealed to the financial aid committee.

Examples of inappropriate or offensive behaviors posted on social networking websites may include, but are not limited to, depictions or presentations of the following: Racial insensitivity Sexually explicit or inappropriate content Hazing Physical Abuse or threatening content Violations of NCAA rules and regulations Use of alcohol and drugs or firearms Use of derogatory or offensive language

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Lewd or lascivious behavior Access to valuable team information that promotes sports gambling Communicating with sports agents Violations of state/federal laws Violations of Southeastern Athletics conduct expectations Promotion of Commercial Organizations Referencing or mentioning Prospective Student-Athletes Academic Dishonesty Commission of a crime or encouragement of criminal activity Content that portrays the University and/or Athletics in a negative light

For photos and videos, be aware of what is going on in the background, as well as the content of the picture or video itself. In addition, you can be held accountable for what others post on your personal page, as it becomes a reflection on you.

Do not let your rights to freedom of speech give you a false sense of security. Social Networks are not the place for you to say and do whatever you want without consequences. In fact, law enforcement has used information posted on social networking sites as evidence. In addition, many employers are now checking social networking sites prior to presenting a job offer.

Think about your safety. Take time to explore and use the privacy settings on the various social networking websites. Please take care when posting information about course schedules, personal contacts, away messages, etc., as other internet users could have access to your daily patterns and make you more vulnerable to crime. Your safety is of the utmost importance. Please use common sense when publishing anything on the Internet or visiting websites.

Please consider the following: Understand that anything posted online is available to anyone in the world and

becomes a permanent record. Even if you make your profile private and limit access to it, others can figure out how to gain access to it.

Do not post personal information such as your home or school addresses, your phone numbers, etc.

Be aware of who you add as a friend – many people are looking to take advantage of student-athletes, while others are just looking for a way to get close to you or the team.

Reporters and the media may look to your social networking sites for quotes and commentsregarding a game, your team, etc. If you don’t want it to appear in print, don’t put it up on your site!

Potential employers, internship supervisors, graduate programs and scholarship committees also use these sites to screen potential candidates.

Southeastern, including coaches and administrators, has the right to monitor social websites and your profile(s).

If you have any questions concerning the content of your social networking pages, you can consult one of the following people:

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Team SAAC Representative Team Coach Mary Kathryn Borland, SWA/Assistant A.D. for Academics John Long, Dir. of Compliance Josh Smith, Asst. Dir. of Compliance Jay Artigues, Interim Athletics Director Dr. Joe Morris, Faculty Athletics Representative (FAR)

Procedures for Processing Criminal Violations of Local, State or Federal Law

All sanctions will be commensurate with the severity of the violation as determined by the Head Coach and Athletics Director and possibly an ad-hoc advisory committee created by the Faculty Athletics Representative. Student-athletes are required to report all violations of law to the Athletics Director.

Charge of Misdemeanor: If a student-athlete is charged with a misdemeanor the consequences, pending investigation

by the Director of Athletics may include, but are not limited to, suspension from practice and competition until the Athletics Director, following an investigation, determines disciplinary action to be taken. This may involve the creation and involvement of an ad-hoc advisory committee created from members of the Southeastern Athletics Committee.

Convicted of Misdemeanor: If a student-athlete is convicted of a misdemeanor the consequences may include: Suspension from practice and/or competition; Dismissal from team.

Charge of FelonyIf a student-athlete is charged with a felony, the consequences will include: Suspension from practice and competition until the Director of Athletics, following an

investigation, determines disciplinary action to be taken. This may involve the creation and involvement of an ad-hoc advisory committee created from members of the Southeastern Athletics Committee.

Convicted of a FelonyIf a student athlete is convicted of a felony, the consequences will include: Dismissal from the team.

In all cases of arrest or conviction, the Athletics Department reserves the right to mandate or enforce the following consequences, including but not limited to, Suspension from practice and competition; Dismissal from team; Reduction or elimination of athletic aid; Community Service; Counseling.

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Appeal of Suspension from Competition/Practice/Programming

A student-athlete may appeal a suspension from practice or competition by notifying the Athletics Director in writing. The request must include a justification for the appeal. The Athletics Director will notify the Faculty Athletics Representative of the desired appeal. The Faculty Athletics Representative will convene a committee made up of:1. The Faculty Athletics Representative (Chair)2. A member of the Athletics Committee who is not a member of the Athletics Department3. An Athletics Department administrator (Associate or Assistant A.D.)4. A Head Coach 5. A student-athlete (member of the Student-Athlete Advisory Committee from a sport other

than the sport of the appellant)

The committee shall interview the student-athlete and other appropriate personnel. Members of the committee will consider all factors including any extenuating circumstances. The student-athlete may appear before the committee with a representative of his or her choosing from members of the university community. The committee by majority vote may:1. Uphold the suspension.2. Modify the suspension.3. Overturn the suspension.

The committee’s findings are considered final. The committee’s decision can be re-visited if andwhen additional pertinent information is realized. To speak about the appeals procedure contact, Athletics Director Jay Artigues 985-549-2395 [email protected]


NCAA Compliance Expectations

Each individual involved in intercollegiate athletics is obligated to maintain knowledge of rules; to act within his or her realm of responsibility in full compliance with governing legislation; and to report any violation of NCAA, Southland Conference and/or Southeastern rules. Student-athletes at Southeastern Louisiana University are subject to many rules and regulations that, if not followed, may jeopardize their ability to participate in intercollegiate athletics. Student-athletes are expected to be aware of the following:

Student-athletes are prohibited from receiving benefits from an employee of Southeastern or a representative of athletics interest (fans). These benefits include, but are not limited to,

If you receive an offer of benefits such as those listed above, see your Head Coach or compliancecoordinator prior to accepting the offer (always ask before you accept).1. Special discounts, payment arrangements or credit on a purchase or a service

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from an institutional employee or representative of its athletics interests. 2. Free or reduced-cost services for professional services unless such rates or free

services are available on the same basis to the general student population. 3. Use of a telephone, facsimile machine, or credit card for personal reasons. 4. A loan of money from an institutional employee or representative of the

institution's athletics interests. 5. A guarantee of bond from an institutional employee or representative of the

institution's athletics interests. 6. An automobile or use of an automobile from an institutional employee or

representative of an institution's athletics interests. 7. Signing or co-signing a note from an outside agency for a loan for the student-

athlete, his or her family or friends. 8. Providing transportation to a student-athlete even if the student-athlete

reimburses the provider for the appropriate expense of the transportation. 9. Gifts of any kind including cash or any tangible item.10. Free or reduced cost room and/or board. 11. Meal at a restaurant.

All student-athletes are expected to have a basic understanding of and adhere to the letter and thespirit of all National Collegiate Athletic Association (NCAA) rules and regulations. Main points of consideration include, but are not limited to,

Practice and Playing Season Limitations General Guidelines (exceptions do occur)o A team that is “in-season” shall not participate in team- related activities for more

than 20 hours per week.o Student-athletes should not participate in team-related activities for more than

four hours in any one-day. (24-hour period)o Student-athletes should be provided one “off-day” per week during which no

team-related activities are required. Student-athletes shall not accept anything of tangible value (food, cash, gifts,

transportation etc.) From a person considered a booster or representative of athletics interest without the prior approval of the Head Coach and the compliance coordinator.

Prior to any employment, all student-athletes must register the conditions of employment with the Head Coach and compliance coordinator (including sport-related camps).

If a student-athlete is aware of or suspects any type of violation, the student-athlete should contact any of the following:

Compliance Coordinator John Long 985-549- 5127 [email protected]

Athletics Director Jay Artigues 985-549-2395 [email protected]


Gambling/Gaming

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It is an NCAA violation to solicit or place a bet on any intercollegiate athletics competition, to accept a bet on any team representing the University, and to alter performance or provide information benefiting individuals involved in organized gambling activities.

Hosting Prospective Student-Athletes

You may be asked to serve as a host for a prospective student-athlete visiting Southeastern on an official visit. As a host/hostess, you are expected to provide general information concerning campus life at Southeastern. You should freely answer any and all questions, which relate to the University or the Department of Athletics.

Recruiting visit legislation, policies and any applicable laws will be thoroughly reviewed with student-athletes prior to their service as a host. These student-athletes will have the opportunity to ask questions regarding policies. Student-athlete hosts will then be held responsible for full compliance with the policies, for representing the institution in accordance with its stated mission for recruiting visits, and for avoiding even the perception of impropriety during recruiting visit activities.

The department will conduct annual student-host education sessions on a team-by-team basis. Smaller teams may be combined into the same educational session. All recruiting visit activities will be in full compliance with NCAA, Conference and institutional legislation and expectations, and with all laws and ordinances of Southeastern’s locale. Such prohibitions include, but are not limited to:

1. The use of alcohol and the use of illegal drugs, 2. The actual or inferred suggestion of sexual activities, and 3. Gambling and gaming activities and the use of strippers, gentlemen’s clubs or an

equivalent entity.

Violations of these provisions will result in immediate and appropriate disciplinary action, whichcould include permanent loss of eligibility.

The NCAA has very specific guidelines for issuing complimentary admissions to recruits.During an Official Visit to the University campus, complimentary admissions are distributed to the prospective student-athlete and his or her family, guardian or spouse using a pass list. If you are a host/hostess, you should accompany the prospective student-athlete to that event during the prospect’s visit to the campus. On an Unofficial Visit, a maximum of three complimentary admissions to a campus athletic event may be given to the prospect and his/her guests.

Student Host Instructions

1. Only one student-athlete per day from our institution can serve as an official host for each prospect. If you are a freshman, you must have been a high school qualifier. Other students may assist with hosting the prospect, but will pay for their own entertainment and meals.

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2. A maximum of $30 for each day of the visit may be provided to cover all actual costs of entertaining yourself and the prospect (and the prospect’s parents, legal guardians or spouse), excluding the cost of meals and admission to campus athletic events. These funds may not be used for the purchase of souvenirs such as T-shirts or other institutional mementos. It is permissible for you to receive an additional $15 per day for each additional prospect you entertain. Receipts and unused cash shall be turned in at the conclusion of the official visit.

3. No cash may be given to the visiting prospect or to anyone accompanying the prospect.

4. You may not use vehicles provided or arranged for by any coach, institutional staff member orbooster of the university. Never allow the prospect to use or drive your car.

5. You may not transport the prospect or anyone accompanying the prospect more than 30 miles from the campus.

6. You should not allow recruiting conversations to occur on or off campus between the prospectand a booster of the athletics program. If an unplanned meeting occurs, only an exchange of greetings is permissible.

7. You may receive a complimentary admission when accompanying a prospect to a campus athletic event.

8. Per NCAA rules, you and the visiting prospect must abide by all institution regulations for official visits.

The NCAA Division I Manual explains all rules for both official (Bylaw 13.6) and unofficial (Bylaw 13.7) visits.

Participation Eligibility and Amateurism

In order to participate in intercollegiate sports, you must maintain your athletic and academic eligibility. The Athletics Director and the Faculty Athletics Representative, in conjunction with the Compliance Coordinator, the Academic Coordinator and your Head Coach, make every effort to ensure compliance with eligibility rules and regulations and to educate you concerning the applicable rules and regulations. The department is committed in spirit and letter to the rules and regulations of the NCAA and the Southland Conference.

Though NCAA and Conference rules may seem complicated, the basic underlying reasonfor these rules is in all athletic competitions to field teams that play according to the same rules with no one having a “competitive edge.”

Listed below are NCAA and Southeastern rules that you must adhere to in order to maintain youramateur status. You cannot (within any sport):

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1. Accept payment or a promise of payment (in cash, prizes, gifts or travel) for participation in your sport;

2. Enter into an agreement of any kind to compete in professional athletics or negotiate a verbalor written professional contract;

3. Request that your name be put on a draft list for professional sports organizations; [Exception Basketball] — You may enter a professional leagues draft one time without

jeopardizing your eligibility. 4. Play on any professional athletic team; 5. Have your athletically related financial aid determined by anyone other than Southeastern; 6. Participate on teams other than those fielded by Southeastern during the season including

tryouts, exhibition or tournament games; 7. Agree to have your picture or name used to promote a commercial product; 8. Accept such things as gifts, meals, and loans of cars or money from athletic interest groups

or people within Southeastern athletics program; 9. Be represented by an agent or organization in order to market your athletic skills or

reputation;10. Receive any benefit that is not available to other students at Southeastern; or11. Play on a non-departmental athletic team during the academic year without permission from

your Head Coach and the Athletics Director.

Outside Sports Competition

Occasionally, questions arise regarding outside sports competitions. Southeastern and NCAA regulations state that if you participate in a sport outside of the institution or as a member of an organized team or group, you become ineligible in that sport during the remainder of that academic year (except that in volleyball, the student is ineligible for the following year when the outside competition occurs after the close of the season, and in basketball, the student is ineligible permanently). NCAA rules do permit you to compete in one game a year in your sportinvolving players from your former high school and its alumni team, provided such competition takes place during an official vacation period during the regular academic year. In addition, you may participate as individuals in events such as golf and tennis tournaments and open track meets, provided such participation is approved by the Athletics Director and Head Coach of that sport and does not violate NCAA regulations.

Several exceptions exist to the outside competition rulings; therefore, you should consult your Head Coach, the Compliance Coordinator or the Director of Athletics prior to participating in such activities.

Preseason Squad Meeting

Before the first day of competition each year, a squad meeting is held. You will be required to complete and sign eligibility forms for each sport in which you plan to participate. These include:

1. NCAA Student-Athlete Statement;2. Consent Form for NCAA and Institutional Drug Testing;

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3. Other Applicable Documents

At this time, rules and procedures are explained, and any questions you may have concerning eligibility are answered. Your Head Coach is notified if your eligibility status changes or is in jeopardy. If you have any questions about your eligibility, contact the Academic Advisor or Compliance Coordinator.

ACS Student-Athlete Portal

All student-athletes will register with ACS. Through this system student-athletes will be required to complete the following documents by the first day of practice for their sport or the fourth (4th) week of classes, whichever occurs first:Contact InformationNCAA Forms

Student-Athlete StatementDrug Testing ConsentDisclosure of Protected Health InformationBuckley WaiverBuckley ReinstatementAmateurism (International Student-Athletes only)

Other documents may be made available for student-athletes to complete throughout the academic year. The compliance office will upload any remaining forms and notify thestudent-athlete(s) to complete the forms within a reasonable amount of time. Those forms may include, but is not limited to:

Student-Athlete EmploymentAutomobile RegistrationStudent Host VerificationFinancial Aid DeclarationRecruited Status CertificationHold Harmless Agreement

Each student-athlete will be sent their playing & practice season (CARA) log for verification through ACS. The SA will be expected to either Accept or Not Accept the log and submit it to the compliance office.

Student-athletes in any sport that charges an admissions price (e.g., football, men’s basketball, women’s basketball, baseball) will be required to submit the necessary information prior to receiving complimentary tickets to a contest. The information for each potential guest should be entered into ACS at least three (3) days in advance of a contest. The compliance office must approve each guest before complimentary tickets are released in their name.

PLAYING AND PRACTICE SEASONS

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The playing (i.e., practice and competition) season for a particular sport is the period of time between the date of an institution's first officially recognized practice session and the date of the institution's last practice session or competition, whichever occurs later. An institution is permitted to conduct officially recognized practice and competition each academic year only during the playing season as regulated for each sport in accordancewith the provisions of this bylaw.

Institutions are provided the opportunity to conduct two distinct segments within the playing season. The two segments (each consisting of consecutive days) may exclude only required days off per NCAA bylaw 17.1.5 and official vacation, holiday, and final examination periods, during which no practice or competition shall occur.

Daily and Weekly Hour Limitations: During the declared playing and practice season, a student-athlete's participation in countable athletically related activities shall be limited to a maximum of four hours per day and 20 hours per week

Skill Instruction: Outside the playing season, during the academic year, student-athletesare limited to eight hours a week, of which not more than two hours per week may be spend on individual skill instruction.

Declaration of Playing and Practice Season (Men's/Women's Basketball): Each coach must submit and have on file in the Compliance Coordinator’s office prior to the beginning of the institution's playing season, a declaration of the practice and competition seasons for his/her particular sport. These must be in accordance with bylaw 17.1, General Playing Season Regulations.

Declaration of Playing and Practice Season (Individual Sports): Each coach must submit and have on file in the Compliance Coordinator’s office prior to the beginning of the institution's playing season, a declaration of the practice and competition seasons for his/her particular sport. These must be in accordance with bylaw 17.1, General Playing Season Regulations.

Declaration of Playing and Practice Season (Team Sports except basketball): Each coach must submit and have on file in the Compliance Coordinator’s office prior to the beginning of the institution's playing season, a declaration of the practice and competition seasons for his/her particular sport. These must be in accordance with bylaw 17.1, General Playing Season Regulations.

Maximum Number of Contests and Dates of Competition for Each Sport: Minimum and maximum numbers of contests are checked and approved for each sport by the compliance coordinator and sport supervisor.

Monthly Calendars: As a method of monitoring weekly and hourly practice sessions, days-off, study sessions, weight-training conditioning, and other athletically related activities, each coach must submit a weekly/monthly schedule to the Compliance Coordinator.

Skill-Related Instruction: To expedite the recording of skill-related instruction outside theplaying season, each sport coach must keep an accurate, up-to-date record of each student-athlete's involvement in this activity. The reports are to be signed by the head coach, the designated athletic trainer and two of the sport’s student-athletes one of which must be a Student-Athlete Advisory Council member and sent on the first

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http://www.fullerton.edu/athleticspolicy/forms/Weekly%20Skill%20Related%20Report.rtf

http://www.fullerton.edu/athleticspolicy/forms/Figure%2017-1.rtf

http://www.fullerton.edu/athleticspolicy/forms/Declaration%20of%20Playing%20and%20Practice%20Season%20not%20basketball.rtf

http://www.fullerton.edu/athleticspolicy/forms/Declaration%20of%20Playing%20and%20Practice%20Season%20Individual.rtf

http://www.fullerton.edu/athleticspolicy/forms/Declaration%20of%20Playing%20and%20Practice%20Season%20basketball.rtf

business day of each month to the Compliance Coordinator (failure to provide such logsin a timely manner will be considered an act of insubordination and the employee will besubject to appropriate corrective consequences as allowed by the University).

Record of Individual Hour Limitations: Countable hours must be recorded on a daily basis for each student-athlete regardless of whether the student-athlete is participating in an individual or team sport.

Medical Expectations

Per NCAA regulations, The University must certify insurance coverage for medical expenses resulting from athletically related injuries sustained by student-athletes, student coaches, student managers, student trainers and cheerleaders. As a result, student-athletes, student coaches, student managers, student trainers and cheerleaders are required to:

Provide proof of medical insurance prior to participating in athletically related activities. Inform the Head Athletic Trainer of any changes in medical insurance coverage during

the term of their participation. Follow and understand the medical insurance policies provided in this handbook.

Transferring to another Institution

If you are interested in transferring to another NCAA school, in order to be eligible and receive athletic aid, you must receive a written release from Southeastern. A college coach (or athletics staff member) from another fouryear college may not make contact with you or your parents, directly or indirectly, without first obtaining written permission from Southeastern (Athletics Director). If permission is not granted, the second school may not encourage your transfer. Should your request to transfer be denied, you have the right to appeal the decision and be provided a hearing conducted by a committee outside the Athletics Department.

Steps to follow if interested in transferring:

1. Speak with your coach and request a release-the Head Coach will forward the results of the request to the Athletics Director.

2. The Athletics Director will prepare a letter if he or she grants your release. 3. Once you receive the release letter, you may contact other four-year schools as defined by the

release.4. If your release is not granted, you will be informed of the appeal process.

Student-Athlete Financial Aid

Like many Southeastern students, you may find that you need financial assistance in order to pay for your education. Unlike other students, such assistance must not conflict with your grant-in-aid. What this means is that any additional financial assistance should not exceed afull athletic scholarship equivalency.

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http://www.fullerton.edu/athleticspolicy/forms/Record%20of%20Individual%20Hour%20Limitations.rtf

Additional Financial Assistance

Any additional financial assistance, such as outside grants and loans, must be in compliance with Southeastern and NCAA rules and regulations and must be reported annually. Therefore, if you are on an athletic scholarship, it is important that you check with your coach and the Compliance Coordinator before accepting additional aid. Your combined aid amount may not exceed a full scholarship equivalency. Further additional financial assistance may counttoward team scholarship limitations as established by the NCAA.

If additional funds are needed, personnel in the University’s student aid and scholarship office will help you investigate the possibility of long term student loans or federal grants, as well as assist you with the application process. Again, if assistance is sought, be sure that the personnel in the student aid office know you are a scholarship student-athlete. Before any other form of aid is accepted, you should discuss it with your coach or the Compliance Coordinator.

Pell Grant

The Department of Athletics encourages student-athletes to apply for federal funds. You may qualify as a recipient of both an athletic scholarship and federal funds in the form of a Pell Grant. Such grants are based on financial need. This money supplements the funds of those student-athletes on partial scholarship and also allows those on full scholarships to receive additional funds.

Presently, you may receive all Pell Grant funds above a full scholarship without affecting your athletic scholarship. For additional information on Pell Grants, contact the Student Aid Office.

Financial Aid Scholarship Renewal

Athletic grant-in-aid allocations are awarded on a yearly basis. The following procedures governthe renewal process:

1. The renewal of institutional financial aid shall be made on or before July 1, prior to the academic year in which it is to be effective. The institution shall promptly notify in writing each student-athlete who received an award the previous academic year and who has eligibility remaining for the ensuing academic year, whether the grant has been renewed. Notification of financial aid renewals and non-renewals must come from the Director of Financial Aid;

2. The student-athlete’s responsibilities in the classroom and as a member of the athletics program must be met to ensure renewal of an athletic Grant-in-aid;

3. Athletic financial aid will not be granted or canceled during the period of the award on the basis of a student-athlete’s ability, performance or contribution to a team’s success;

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4. Athletic financial aid will not be granted or canceled during the period of the award because of an injury that prevents participation.

Reduction of Aid During the Term of the Award

An athletic grant-in-aid may be reduced or canceled during the period of the award if the student-athlete:

1. Renders himself/herself ineligible for intercollegiate competition; or2. Fraudulently misrepresents any information on an application, letter of intent, or financial aid

agreement; or3. Engages in serious misconduct warranting substantial disciplinary penalty (such as violating

team and/or departmental rules and/or situations which result in suspension from competition, practice or department programming); or

4. Voluntarily withdraws from a sport for personal reasons.

Transfer and Financial Aid Appeals

Transfer Appeals Procedure

The following appeals procedure should be followed by a student-athlete protesting denial of a release to transfer to another institution.

1. The student-athlete should seek an appointment with the Head Coach and discuss transfer/release denial.

2. If after consultation with the Head Coach and/or the Compliance Coordinator, a resolution cannot be reached, the Compliance Coordinator will contact the Faculty Athletics Representative, and a hearing chaired by the Faculty Athletics Representative will be convened. The committee hearing the appeal must consist of at least three people outside of the Athletics Department and shall be members of the Athletics Committee.

3. The institution shall conduct the hearing and provide written results of the hearing tothe student-athlete within 15 business days (see Bylaw 14.04.2) of receipt of the student-athlete’s written request for a hearing. The student-athlete shall be providedthe opportunity to actively participate (e.g., in person, via telephone) in the hearing. Ifthe institution fails to conduct the hearing or provide the written results to the student-athlete within 15 business days, the release shall be granted by default, and the institution shall provide a written release to the student-athlete.

Financial Aid Appeals Procedure

A student-athlete protesting a change in athletic financial aid should follow the following appealsprocedure:

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1. The student-athlete should seek an appointment with the Head Coach and discuss the grant-in-aid decision.

2. If after consultation with the Head Coach and/or the Compliance Coordinator, a resolution cannot be reached, the Compliance Coordinator will contact the Director of Financial Aid and a hearing chaired by the Director of Financial Aid will be convened within one business week. The committee hearing the appeal must consist of at least three people outside of the Athletics Department.

Summer School

A limited amount of summer school financial assistance exists and will vary annually. Based on the availability of funds, summer aid may be limited to tuition or partial tuition. Other factors involving summer school:

Deadline to apply for summer school aid -- May 1st Notification will be by June 1st. Summer school aid cannot exceed the proportion of athletic aid awarded during the

previous academic year (NCAA Bylaw 15.2.8.1.2). Withdrawing from or failure to receive academic credit for classes during the summer

term may result in the department retroactively withdrawing the summer financial assistance or billing the student for the assistance provided.

Factors used in awarding summer financial assistance include:

Proven history of satisfactory progress toward degree. Attending summer school would prevent the need for fifth-year aid the following year. Attending summer school would create an opportunity for the student-athlete to expedite

graduation. Grade Point Average. Participation in community service activities and leadership organizations. Amount of previous non-credit earning academic performance (Ws, Fs, Is etc.). Record of participation in the department’s academic support program. Prior receipt of summer assistance.

Fifth-Year Aid

A limited amount of fifth-year financial assistance exists and will vary annually. Based on the availability of funds, fifth-year aid may be limited to tuition or partial tuition.

The awarding of fifth-year aid is based on the following criteria: Only student-athletes who have previously been on athletic aid are eligible for fifth-year

aid. Years lettered at Southeastern.

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Cumulative GPA. Within one semester of graduation. Hours passed in final year of competition. GPA in final year of competition. Previous award of summer school aid. Proven history of satisfactory progress toward degree. Participation in community service activities and leadership organizations. Amount of previous non-credit earning academic performance (Ws, Fs, Is etc.). Record of participation in the department’s academic support program. Prior receipt of summer assistance.

*These categories are all equally important in determining the award of fifth-year aid.

Withdrawing from or failure to receive academic credit for classes while receiving fifth-year aid may result in the department retroactively withdrawing the financial assistance or billing the student for the assistance provided.

Each student will be required to sign a service contract and will work in the Athletics Departmentfor a prescribed number of hours each week and fulfill the requirements of the contract.

Student-Athlete Employment

The student-athlete, as a representative of Southeastern, is expected to behave responsibly and perform job duties to the best of his/her ability. If a student-athlete is dismissed from a position because of a poor attitude or job performance, he/she will not be assisted in finding further employment.

The following rules apply to all types of student-athlete employment:

1. The student-athlete must perform useful work;2. The rate of pay must be the regular rate paid for such duties;3. Hours paid must be equal to actual hours worked;4. Payment in advance of hours worked is not permitted;5. Transportation to the job site may be provided only if such transportation is made available to

all employees; and6. Student-athletes are responsible for complying with employment rules and are to report any

irregularities in employment compensation or benefits to the Athletics Director or Compliance Coordinator.

Academic Support

Southeastern is committed to offering excellence in education, and the Department of Athletics iscommitted to helping each student-athlete take full advantage of this opportunity. The department supports each student-athlete’s educational pursuits. For additional academic

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information, please refer to your Southeastern General Catalog or contact the Athletics Department’s Assistant Athletics Director for Academic Affairs.

Student-Athlete Academic Center

Hours (Subject to Change)

Spring and Fall Semester: Monday through Friday 7:30AM – 4:30PMSummer Semester: Monday through Thursday 7:00AM – 5:30PM

Evening hours will be posted.

Rules

Always remain quiet, and be academically productive when signed in for Study Hall. No food, drinks, or candy. No cell phones (The phones have to be on vibrate or off, and they must be put

away!!). No use of social media, email or surfing the Internet for anything other than

education use when logged into study hall. No hats and no hoods on head. No moving chairs. The chairs stay at their assigned table. Student-Athletes may not sleep or put their head down on the table. No feet on the tables or chairs. No use of headphones or ear phones to listen to music. Student-athletes have to check out for leaving for any reason (i.e.: bathroom, talk on

cell phone). An academic staff member must approve group studying in tutor rooms. The minimum time to receive credit for study hall hours per session is 30 minutes.

Daily/Weekly Attendance Reports

Daily reporting for Tier 1 student-athletes with block schedules. Weekly reporting for Tier 2 & 3 student-athletes is required to earn hours.

Tutoring

Available upon request.

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Southeastern Louisiana UniversityAthletics Department

Academic Training Camp

Academic Training Camp:Academic Training Camp is an academic support program for all Southeastern student-athletes designed to assist you in meeting your academic goals while earning your undergraduate degree. Student-athletes in Tier 1 will have an Individual Academic Plan (IAP) designed to meetspecific academic needs. Academic Support staff members will be available at the Sharp Academic Center for student-athletes during posted hours to assist student-athletes as needed.

Goal : To assist student-athletes in becoming independent learners.

Program Tiers: Each tier has specific program components (see below). Student-athletes, based upon their individual academic needs, are placed into one of four program categories (Tier 1-4). The Assistant Athletics Director for Academic Affairs, in consultation with academic support staff members, will determine the student-athletes, initial placement. Continuing placement is based upon academic progress and success.

Tier I- Student-Athletes with CUM GPA below 2.30, freshmen with developmental courses, conditional admits, and other student-athletes deemed appropriate by the academic support staff:

8 hours of study hall per week

Weekly meetings with assigned Sharp Academic Center Staff (2.00-2.30 GPAs) or Center for Student Excellence (CSE) Staff (below 2.00 GPA and Freshmen)

Online Progress Report (OPR) meeting with assigned support staff

Tutoring in courses determined by support staff

Monthly meeting with instructor during posted office hours

Additional academic requirements as deemed necessary by the academic support staff

Eligibility review meeting with Sharp Academic Center staff

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Tier II- Student-Athletes with a CUM GPA between 2.31-2.40, freshmen who are not in Tier I and all new transfers:

6 hours of study hall per week

Meeting with academic support staff as scheduled (Freshmen will meet weekly with CSE staff)

Tutoring in course which were failed & now repeating


OPR meeting with assigned support staff



Tier III- Student-Athletes with CUM GPA between 2.41-2.50: 4 hours of study hall per week

Meeting with academic support staff as scheduled


OPR meeting with assigned support staff if reported grades are below a C.



Tier IV-Student-Athletes with a CUM GPA above a 2.50: Meeting with academic support staff as scheduled

Tutoring as requested or deemed necessary


*The Center for Student Excellence Staff has weekly appointments with all student-athletes who have a CUM GPA below a 2.00 and all freshmen (students with less than 30 hours)**All student-athletes in Math 92, 155, or 161 will have weekly meetings with their assigned advisor every week for a quick progress check. Student-Athletes with a CUM GPA below 2.00 and all freshmen (students with less than 30 hours) advisor will be in CSE and all others in Sharp Academic Center.

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Class Attendance

Student-athletes are expected to attend every class session with the exception of those excused through team travel or other University approved reasons. Participation in athletics necessitates missing classes during each semester for travel to competition. Student-athletes are responsible for submitting the appropriate paperwork to their professor prior to the trip. While the University excuses such absences, the subject matter covered in class still remains the responsibility of the student-athlete. Absences due to illness or injury will be handled throughoutthe Athletic Training Room with proper documentation supplied to instructors. Class attendance will be used in the evaluation of which student-athletes receive financial aid to regain eligibility, summer school and fifth-year aid.

Probation

A student will be placed on academic probation when the student’s cumulative average is 10 or more quality points below a 2.0 average. Once on academic probation, a student will remain on probation until the cumulative grade point average of 2.0 or higher is achieved.

Suspension

A student on academic probation will be suspended at the conclusion of any semester or term, which a semester grade point average of 2.0 is not obtained. No first-time freshman will be suspended prior to two semesters of enrollment.

The first period of suspension will be for one regular semester. A student suspended at the end ofthe spring semester must remain out of school for the summer and fall semester. A student who was previously suspended for one semester and who is subject to a second suspension after re-entry will be suspended for one calendar year. Any additional suspensions will also be for one calendar year. Any suspension from another college or university prior to the period of enrollment at Southeastern will be counted for purposes of determining the suspension period.

A student on academic suspension at Southeastern may not obtain credit toward a degree at Southeastern for courses attempted at another institution during the period of ineligibility to attend Southeastern. A student who is ineligible to return to another institution is not eligible for admission to Southeastern until the period of ineligibility has expired.

Readmission after Suspension

A student may apply to the University for readmission at the end of any suspension period. However, the student should be aware that, after the third suspension, readmission to the University does not imply readmission to certain professional degree-seeking programs for

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which specific school or college requirements must be met. In all cases, a student re-entering theUniversity at any time after being suspended does so on probation status.

Plagiarism

Honesty is a basic rule for all students. The entire department expects you to maintain a high level of academic integrity. Cheating may result in dismissal from the team, elimination of financial assistance or expulsion from the institution.

If you use another person’s ideas or expressions in your writing without acknowledging the source, you are guilty of plagiarism. Failing to give proper credit for ideas, research conclusions,etc., is the same thing. A good rule of thumb is to quote the unique or witty and paraphrase the rest. Check with your advisor for help in avoiding plagiarism.

Withdrawal from School

There is a very specific procedure you must follow when withdrawing from school. If this procedure is not followed, you may receive failing grades in all your current courses.

It is recommended that you take the following steps before withdrawing from school:

1. Talk to your parents.2. Discuss your decision with your Head Coach.3. Complete all withdrawal forms for your school in the Office of the Dean.4. You must complete the normal end of the semester, clear-out procedure related to the

Equipment Room, Athletic Library and Housing Office.

In general, withdrawing from the University at mid-term is never recommended, except for reasons such as poor health or personal crisis. If at all possible, you are strongly encouraged to ask for the support you need to complete the semester. Sometimes counseling and tutoring can help you over the rough spots and enable you to remain at Southeastern.

Withdrawing from a Class

Students-athletes are not permitted to withdraw from any classes during the semester without approval of the Student Success Coordinator, Compliance Officer and the Head Coach. Student-athletes must always be enrolled as a full-time student (minimum of 12 hours). Dropping below full-time status immediately renders you ineligible for all competition, practice and financial aid.

If you want to drop or withdraw from a class you must follow these procedures:1. Obtain an “Athletic Course Withdrawal” form (read thoroughly) from the Assistant

Athletic Director for Academic Affairs.2. Obtain your coach’s signature.3. Obtain the Compliance Coordinator’s signature.4. Meet with Assistant Athletic Director for Academic Affairs to process drop or “W”

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Dropping a class without adhering to this procedure could result in the following:

Being declared ineligible from further competition. Loss of scholarship Ineligibility for summer aid or fifth-year aid.

Early Registration

Early registration for the summer semester will usually be the second week of April, and early registration for fall is usually scheduled in April. Early registration for spring is usually in November. Preparing for registration is very important in order to secure the appropriate courses. Student-athletes should study their curricula carefully and know what courses must be taken according to before meeting with their departmental advisors.It is mandatory that all student-athletes meet with their Departmental Advisor prior to early registration. Early Registration procedures will be distributed to Head Coaches each term.

Other Course and Academic-Related Protocol

1. NCAA and University regulations require a student-athlete to be enrolled in at least 12 hours in a curriculum to be eligible for competition and/or scholarship assistance. Failure to maintain this twelve-hour minimum will cause loss of scholarship and/or eligibility to compete.

2. After a student-athlete has been advised by his or her academic advisor in the academic department in which he or she is enrolled, he or she should take his or her schedule to the coach or Athletics Department staff member. If the student-athlete has not been assigned an academic advisor or does not remember the name of the advisor, he/she should report to the Athletics Department’s Student Success Coordinator for assistance;

3. When the student-athlete and advisor have completed the proposed schedule request and all oftheir holds are removed, then the student-athlete can then schedule classes;

4. Traffic fines, library fines, bookstore fines, etc., owed by a student-athlete must be paid by thestudent-athlete before final confirmation by the Athletics Department and Controller’s Office. Such fines cannot and will not be covered by scholarship;

5. If the student-athlete wishes to change an established schedule, he/she MUST meet with the Assistant Athletics Director for Academic Affairs. The form will not be signed if the course dropped will cause the student-athlete to be enrolled in less than 12 hours;

6. If the student-athlete is changing his/her major, he/she must meet with the Assistant Athletics Director for Academic Affairs to process an official University Change of Major form.

Notice to all student-athletes who have books from the Athletics Department

Before leaving campus for the semester break (both Fall & Spring), return all soft-back books and calculators received from the Athletics Department back to the Athletics Department. Failure

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to do so will cause loss of book privileges for the next semester. All hard-back books checked out from the University Textbook Rental section are to be returned to the University Textbook Rental, NOT the Athletics Department. Procedure to obtain soft backs from Athletics Department

1. Only student-athletes who are on book scholarship will be eligible to receive textbooks from the Athletics Department;

2. Obtain a form from the Assistant Athletics Director for Compliance. Fill in requested information;

3. If the requested books are not available through the Athletics Department, a typed version of the form will be issued and given to you. You will then take it to the Campus Bookstore. NOTE: Only books can be purchased through the University’s Bookstore;

4. After purchasing your books, you must return the signed pink copy with signatures to the Assistant Athletics Director for Compliance. Failure to do so will result in loss of privileges to receive books in the following semesters; and

5. All books and calculators borrowed or purchased must be returned to the Athletics Department at the end of each semester. Fill out the return book form correctly and check them in. Failure to do so may result in the loss of future access to the funding of or provisionof books.

Identifying student-athletes with learning disabilities

Southeastern Louisiana University is committed to identifying student-athletes with learning disabilities and providing university services and accommodations to those determined to be learning disabled. This policy shall provide the Athletics Department an avenue for identifying student-athletes who are learning disabled and providing support to them throughout their academic careers. It is the student’s responsibility to notify the appropriate campus support systems in order to receive the needed accommodations.

Disability Services, Student Union Room 111Contact: (985) 549-2247 or [email protected]

University Counseling Center, Old Police Station Room 307AContact: (985) 549-3894 or [email protected]

Eligibility Guidelines

Below is a general summary of the rules and standards concerning the student-athlete’s eligibilityfor participation. There are exceptions and additional requirements to these general guidelines. For more information, contact the Head Coach or the Compliance Coordinator.

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For Freshmen:To be eligible for 1st year of enrollment:FALLCertified by the NCAA Eligibility Center

SPRINGPassed 6 hours the previous semester

To be eligible during 2nd year of enrollment:FALL1.8 cumulative GPA Passed 6 hours the preceding spring semesterPassed 24 hours the preceding year (18 hours during the traditional academic year)

SPRING1.8 cumulative GPAPassed 6 hours previous semester

To be eligible during 3rd year of enrollment:

FALL95% cumulative GPA Passed 6 hours the preceding spring semester (18 hours during the traditional academic year)Have 40% of required coursework completed towards a specific degree

SPRING95% cumulative GPAPassed 6 hours previous semester

To be eligible during 4th year of enrollment:

FALL100% cumulative GPAPassed 6 hours the preceding spring semester (18 hours during the traditional academic year)Have 60% of required coursework completed towards a specific degree


To be eligible during 5th year of enrollment:

FALL100% cumulative GPAPassed 6 hours the preceding spring semester (18 hours during the traditional academic year)

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Have 80% of required coursework completed towards a specific degree


For Transfers:

Initial transfer eligibility will be contingent upon individual circumstances (Junior College or Four Year Transfer – Qualifier or non-Qualifier out of high school, etc.)

Once initially eligible, transfer student-athletes are subject to the same requirements detailed above at various times/benchmarks during their enrollment.

Athlete Agent Policy

Overview:This section provides an overview of the policy and procedures associated with agents and financial advisors seeking to represent Southeastern Louisiana University (“University” or “SLU”) student-athletes in their future professional activities as well as the administration thereof by the Athletics Compliance Department (“Department”). This policy is designed to enable the Department to more closely monitor the status of agents who wish to initiate contact with student-athletes as well as to implement monitoring to ensure agents who are not properly registered with the department are prohibited from contacting student-athletes.

This policy applies to all faculty members (including full and part-time, retired, and visiting faculty, and faculty on leave or vacation), staff and employees (including full and part-time), and students (including full and part-time, graduate and doctorate students) (“University Parties”). Any reference to Coaches and Staff Members is referring to all Athletic Department coaches and staff members only.

NCAA General Rule:An individual shall be ineligible for participation in an intercollegiate sport if he or she ever has agreed (orally or in writing) to be represented by an agent for the purpose of marketing his or her athletic ability or reputation in that sport. Further, an agency contract not specifically limited in writing to a sport or particular sports shall be deemed applicable to all sports, and the individual shall be ineligible to participate in any sport (Bylaw 12.3).

Representation for Future Negotiations:A student-athlete shall be ineligible if he or she enters into a verbal or written agreementwith an agent for representation in future professional sports negotiations that are to take place after the individual has completed his or her eligibility in that sport.

Benefits from Prospective Agents:A student-athlete shall be ineligible if he or she (or his or her relatives or friends) accepts transportation or other benefits from any person who represents any individual

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in the marketing of his or her athletics ability or an agent. The receipt of such expenses constitutes compensation based on athletics skill and is an extra benefit not available to the general student body.

Goals/Objectives:

To educate all coaches, staff members and student-athletes about the NCAA andSouthland Conference rules and regulations surrounding the use of an agent;

To identify all University Parties that are involved in a sports agency or have immediate relatives that are involved in a sports agency;

Encourage individuals to report unauthorized contact by an agent or advisor;

Provide an avenue for legitimate agents and advisors to initiate appropriate contact with student-athletes via the registration process;

To monitor the activity of registered and non-registered agents and advisors as it relates to the University’s student-athletes;

To identify any agent that has been disciplined by an professional agency (including, but not limited to the NFLPA, NBAPA, WNBAPA or MLBPA) prior to visiting the University campus to meet with student-athletes; and

To identify any agent that has been found by the NCAA or the Southland Conference to have violated a bylaw or conference rule prior to visiting the University campus to meet with student-athletes.

SLU Agent Policy:The term “agent” encompasses any persons seeking to represent a current SLU student-athlete in a professional relationship, including but not limited to the following capacities: player contract negotiation, appearance/endorsement contract negotiation, financial advising, investment counseling, estate planning, tax consultation, insurance planning, media relations, etc. The aforementioned definition is inclusive of all individuals who are affiliated with an agent or a sports agency (i.e., runners).

In order to protect our student-athletes from loss of eligibility due to Agent activities, the following policies and procedures will be followed:

AgentsAgents, as well as their representatives, associates and affiliates, hoping to represent current SLU student-athletes in their future professional careers must:

1. Register with the State of Louisiana’s Office of Attorney General.

2. Complete, sign and submit the SLU Agent & Advisor Initial Registration Form to the Department. This application must include the following documentation:

o A copy of the Agent’s registration with the State of Louisiana, or a notice ofpending registration, if applicable;

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o A copy of the Agent’s current and valid registration with any professional athletics players’ association, if applicable (e.g., NBPA, NFLPA, MLBPA); and

o A copy of the Agent’s standard representation contract.

3. Notify the Athletic Director or the Head Coach of the sport in which the Athlete competes, seven (7) days in advance of any contact with an athlete, of any intentby the Agent to contact the Athlete. Moreover, this notification must be in writing to the Athletic Director or the Head Coach of the sport in which the athlete competes.

4. Mail directed to or received by a student-athlete with remaining eligibility from an Agent shall be forwarded to the Department within three (3) days after receipt of such correspondence. After an Agent’s status has been determined, a copy of the correspondence will be sent to the student-athlete’s head coach and the student-athlete for their review. The institution (Athletic Director or Head Coach) will conduct an educational session with the student-athlete regarding NCAA legislation governing Agents, impermissible activities and extra benefits.

Review and ResponseOnce the Department receives this information, a staff member will analyze the form’s content and documentation to verify the applicant’s status as a registered agent.

If the Department approves an applicant’s registration with SLU, he or she must adhere to the University policies regarding athlete agent contact with current student-athletes.

If the Department denies an applicant’s registration, the applicant is prohibited from contacting any current student-athletes and members of their family for the current academic year. The applicant may reapply for registration during the subsequent academic year.

SLU maintains the authority to deny an applicant’s registration in the followingcircumstances:

1. He or she has been involved in activities violating the rules of the NCAA, conference, university, college, players’ association, league, team or federation;

2. He or she has been convicted or plead guilty to a felony or criminal charge involving fraud or embezzlement;

3. He or she has had their agent or advisor licensure/registration revoked,suspended, denied or refused in any state;

4. He or she provides information during the application process or fails to provide information the absence of which is deemed to be fraudulentor intentionally deceptive, or refuses to provide requested information; or

5. At the discretion of SLU

Registration Approval

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Once an Agent’s registration has been approved, the Agent’s name and information will be included within the agent database maintained in the Compliance Department’s Office.

Annual Renewal of Registration

Registration with the SLU Compliance Department is valid during the academic year for which the application is approved (e.g., August 1, 2012 – July 31, 2013).

All Agents must submit an application to renew their registration with the Department at the beginning of each academic year.

Duties of an AgentDuties owed to an Athlete:

1. A duty to disclose to the Athlete the risk of loss of eligibility,

2. A duty to explain to the Athlete all foreseeable consequences of any Athlete Agent contacts,

3. A duty to refrain from any contacts with an Athlete until having complied with notification requirements to the Athletic Director and Head Coach,

4. A duty to deal directly, and without the use of intermediaries or any third person (runners), with an athlete,

5. A duty to not provide an athlete anything of value prior to the executionof an Agent contract, and

6. A duty to refrain from any conduct, which would cause the Athlete to violate State Laws, NCAA and SLU rules.

Duties owed to SLU:1. A duty to comply with notification requirements to the Athletic Director

and the Head Coach of the sport in which the athlete competes,

2. A duty to refrain from any conduct that would cause SLU to violate NCAA bylaws, by competing an ineligible student-athlete,

3. A duty to notify the Athletic Director or the Head Coach of the sport in which the athlete competes, seven (7) days in advance of any contact with an athlete,

4. A duty to notify the Athletic Director or the Head Coach of the sport in which the athlete competes, by way of written notice the execution of an agent contract, which must be given before any subsequent participation by the student-athlete in intercollegiate athletics and no later than seventy-two (72) hours after execution of an agent contract.

Student-AthletesThe following procedure shall be followed if an Agent contacts the student-athlete, face-to-face, or his/her relatives by telephone or by written correspondence.

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1. Advise the agent that you and your family will not have any contact with agents until your eligibility is exhausted unless approved and arranged by the Athletic Director;

2. Request their name and mailing address and advise them that the Athletic Department, on your behalf, will forward a questionnaire for your evaluation and personal file. Submit their name and address to the Department, Sharp Academic Center, SLU Hammond, LA 70402.

3. Submit all written correspondence from agents to the Department and the Athletics Department will submit a questionnaire on your behalf.

University Parties Current University Parties who are Agents (including field agents, i.e. runners)

must immediately notify the Department of their status as an Agent;

Future University Parties must notify the Department of their status as an Agent at the time of acceptance of an offer of employment, or initial full or part-time enrollment;

If University Parties decide to become an Agent, they must notify the Departmentwithin twenty-four (24) hours of certification, licensure, or registration as an Agentby the state, professional sports organization, or other entity;

If University Parties are involved in forming a business or company (whatever its legal form) for the purpose of marketing an athlete’s athletic skill or reputation, they must provide notification to the Department within twenty-four (24) hours of formation or filing paperwork with the state (or other governmental body) concerning such business entity;

University Parties are required to notify the Department of any relative (i.e. grandparent, parent, sibling, spouse, children, aunt, uncle, nephew, niece or cousin by blood or marriage) they know to be an Agent who is planning on visiting the city of Hammond, Louisiana for the purposes of soliciting or recruiting a student-athlete to enter into an agency contract at least twenty-four (24) hours prior to the relative’s arrival.

Coaches and Staff MembersCoaches and staff members are not allowed to sit in on or participate in any off campus or out of state meetings between student-athletes and Agent/Advisors.

The following procedure shall be followed if an Agent/Advisor or their representative to inquire about a current student-athlete with collegiate eligibility remaining contacts a coach or staff member:

1. Advise the agent that the student-athlete will not have any contact with an Agent until his/her eligibility is exhausted unless approved;

2. Request and submit their name and mailing address to the Department;

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3. Submit all written correspondence from Agents to the Department and the Department will forward the necessary registration information to the agent on the student-athlete’s behalf.

Known agents or runners may not travel or be included as guests in any activities in which student-athletes are present. Agents may purchase tickets to athletic events in the same manner as any other member of the general public. In order to enforce this provision, the Department will review guest lists as provided by student-athletes throughACS.

An individual who is known to be an Agent or runner may not be allowed to watch practice, which is not open to the public. Nor will individuals known to be Agents be allowed admission into team locker rooms when student-athletes are present.

DepartmentThe Athletics Compliance Department will:

Maintain a database containing all relevant information for agents and advisors;

Review all applications to ensure all requirements are met;

Send a follow-up letter and/or e-mail to those lacking required documents or information;

Take reasonable actions to discourage contact between student-athletes and agents that do not meet the requirements as well as those that have not followed the steps outlined above to become registered. This could include denying entrance to University property for the purpose of seeking to represent a student-athlete, as well as notifying all or some of the following groups if registration has been denied or revoked: players’ association(s), league(s), state regulatory bodies, and/or members of the University community;

Deny credentials and/or sideline passes to all agents to any SLU athletics event; and

Follow up with any student-athlete that answers in the affirmative to having had contact or communication with an agent or advisor on the agent/advisor forms. The Department will send a letter or e-mail to each advisor/agent identified requesting he or she complete the registration process and/or complete an affidavit stating he or she is not representing or marketing said student-athlete. This information is tracked in the database mentioned above.

ViolationsIn the event that our efforts to prevent violations of NCAA legislation are unsuccessful, the following actions will be taken:

Once it is determined that a student-athlete has in fact signed a contract (or given a verbal commitment) to be represented by an Agent, the student-athlete’s

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team membership will be terminated. All grant-in-aid and other benefits will end at the time first allowable in accordance with normal financial aid regulations.

Once it is determined that a student-athlete’s parent, guardian or friends has accepted inducements from an Agent, the student-athlete will be declared ineligible. Restoration may be requested, if appropriate, from the Southland Conference/NCAA.

Once it is determined that a student-athlete has had contacts (in person or by telephone) with an Agent/Advisor or runner that were not arranged by the University and the contact plan of action was not followed, any and all disciplinary action will be determined by the Athletic Director.

Appropriate self-reports will be forwarded to the NCAA and the Southland Conference.

The appropriate professional players’ association will be informed of the Agent allegedly involved and to what extent he or she was involved in the violation. Additionally, the agent will be removed from the University’s Agent Registration List.

Student-athletes, coaches, staff and Agents/Advisors will have an opportunity to appeal any disciplinary action imposed on them by the University as a result of their breach of this policy.

Student-Athlete Advisory Committee

The Student-Athlete Advisory Committee (SAAC) is made up of student-athletes assembled to provide insight into the student-athlete experience during their college careers. In addition, the SAAC provides input and feedback concerning department policy and NCAA/Southland Conference legislation.

The Committee is generally made up of two student-athletes from each sport program with the exception of women’s tennis and men’s golf which each have one representative. The SAAC meets at least once a month during the traditional academic year. This Committee provides a forum to discuss issues relative to student-athlete wellness and the student-athlete experience. The SAAC members offer input on rules, regulations, and policies that affect them and their colleagues. They may forward recommendations addressing student-athletes’ concerns to the athletics administration. The Committee also organizes and participates in community service and on-campus projects.

The SAAC is informed of significant issues within the department by its advisor and other athletics department personnel. It provides feedback through the advisor to the Athletics Director and other applicable department administrators. The committee is also presented with annual proposed NCAA legislation and forwards the committee’s vote to the conference office through a designated representative who attends the annual Southland Conference SAAC meeting.

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The SAAC annually reviews policies and procedures within the Student-Athlete Handbook. It is also appraised of pertinent contemporary issues that directly or indirectly impact the sport programs and/or the student-athlete experience. The SAAC is also encouraged to provide feedback concerning departmental or campus programming intended to address gender/diversity and student-athlete wellness issues.

NCAA Tobacco Products Policy

The use of tobacco products is prohibited by all game personnel (including coaches, trainers, managers, game officials, etc.) in all sports during practice and competition. Uniform penalties (as determined by the applicable rules-making committees and sports committees with rules making responsibilities) shall be established for such use.

Student-Athlete Health andWellness Committee Substance Abuse Policy

Southeastern Louisiana University strives to help student-athletes become well-roundedsuccessful individuals. We sincerely care about their social, emotional and physical growth. In order to address these concerns, the Athletic Department and the Student Athlete Health and Wellness Committee has established and implemented drug testing education and testing policies.

Synopsis of the Policy: All scholarship/non-scholarship student athletes are subject to testing. Drugs subject to testing include street drugs, stimulants, alcohol, hallucinogenic

agents and synthetic or research chemical drugs All collections will be observed. Testing may be done with or without advance

notification. North Oaks Health System collects samples. Additional testing, if necessary, will be sent to an outside laboratory for further analysis.

All student athletes will submit a sample in the initial screening. Up to 50% of thesamples from each team will be tested. Failure to show up, arriving late, not giving a sample or a sample that is too diluted to test will be treated as a positive test result.

The consequence of a first positive for marijuana (below the 15ng/mL level), the student athlete will be placed in the Warning Phase. If the first positive for marijuana is at least 15ng/mL level or higher level (which is also the NCAA standard) or other substance is the performance of 15 hours of community service and participation in a substance abuse screening and counseling. A

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second positive for marijuana or other banned substance results in a 40% suspension from contests, performance of 30 hours of community service, and participation in a substance abuse screening and counseling (see complete list ofsanctions for positive drug tests on pages 8-12). (The definition of the word “Contests” in this policy is the same definition as used by the NCAA.) A third positive results in dismissal from the Southeastern Athletic Program.

If a student athlete comes forward prior to a test and voluntarily discloses to having been in the vicinity of or using illegal substances, that student athlete will immediately be placed in the Warning Phase. If the student athlete then tests positive at the next test, he/she will immediately be placed into Phase I, regardless of the level in the specimen.

A positive is a positive. Excuses such as being in the company of people that are smoking marijuana or that someone put a drug into a drink will not be accepted. It is not the role of the Athletic Department or the Student Athlete Health and Wellness Committee to determine how a substance entered a student athlete’s system. A student athlete may receive a sanction for taking prescription medications belonging to someone else.

A positive drug test by the NCAA will be treated as a positive drug test by Southeastern.

The ingredients in nutritional or herbal supplements may be not accurately represented on labels and may contain impurities or banned substances that could result in a positive test. If a student athlete chooses to take a supplement, they must get approval from the Head Trainer.

A substance abuse screening and counseling are required when there is a positive test. This includes a positive test for alcohol.

Each fall student athletes will receive a synopsis of the Substance Abuse Policy. Coaches will receive the entire policy

Sports Medicine Program Overview

It is the purpose of the Administrative, Medical and Athletic Training personnel to assure the bestin health care for the student-athletes involved in the University’s Intercollegiate Athletics Programs. This is accomplished by the following:

1. Systemic and complete health care evaluation and physical examination.2. Acute care, assessment, diagnosis, treatment, rehabilitation, and reconditioning of athletically

related injuries.3. Providing a safe area for practice and games.4. Monitoring and make the adaptations for climatic factors related to athletic competition.5. Providing health counseling to student-athletes.6. Reinforcing lifelong health practices that ensure greater quality of life.7. Providing referral for evaluation and treatment of any personal injury or illness while at the

University.

Sports Medicine Policies and Procedures

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1. Prior to any participation in any sport’s conditioning, strength training and practice sessions or game competition, every student-athlete is to have a pre-participation physical examination by a member of Southeastern’s Sports Medicine Medical staff. The examination includes, but is not limited to:

1) Completion of a Health Insurance Information Authorization Form; 2) A photocopy (front and back) of your Health Insurance Card and Prescription Benefits Card; 3) Completion of the Athletic Participation Health Form;4) Completion of a use, disclosure, and release of protected Health Information Authorization

Form. A record of that examination will be kept in the personal folder of each student-athlete.Any student-athlete who does not pass the physical examination will not be able to participate until further examination or diagnostic testing is completed. If he/she has a pre-existing condition, he/she will not participate until a waiver is signed (under 18 years of age, a parent or legal guardian must sign). The Head Athletic Trainer or the Team Physician will handle medications necessary for the management of any pre-existing conditions found during the student-athlete’s physical examination.

2. All student-athletes are to get a referral sheet from the Athletic Training staff before seeing any physician for the evaluation, treatment or hospitalization of any injury incurred through athletic participation or preparation for participation. Only the full-time Athletic Training staff is to arrange for visits to a doctor, dentist, chiropractor or optometrist for any Southeastern student-athlete. Referral sheets carried by the Athletic Trainer traveling with the team will cover teams traveling.

*In case of emergency, make every effort to contact the Athletic Training staff.

3. The Athletic Training Staff, with the assistance of the Team Physician, will arrange for evaluation, treatment or hospitalization needed for any injury or illness not associated with athletic practice or coverage if requested by the student-athlete or his/her parents. The Team Physician and Head Athletic Trainer will obtain medical services for any student-athlete in case of a medical emergency. The student-athlete or his/her parents will be responsible for payment if the emergency is not related to athletic practice, preparation or competition.

4. Student-athletes are to report each injury or illness to the athletic training staff as soon as possible following the occurrence.

5. All student-athletes with an active injury are to report for treatment by the athletic training staff and medical staff when they are not in class during the designated hours of operation or at the direction of the Head Athletic Trainer. Student-athletes who fail to report for treatment will be reported to their Head Coach.

6. All student-athletes are to report any medications they take during the period that they are involved in conditioning, strength training and practice sessions or game competitions. This is done to assure complete medical awareness in case of emergency injury or illness.

7. No student-athlete is to use any equipment without the presence of a member of the athletics training staff.

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8. Student-athletes are requested to attain class excuses at or immediately following doctor visitsfor absence due to injury or illness. Student-athletes should not wait until the end of the semester.

9. All information on the status, diagnosis or the prognosis of any injured or ill student-athlete will be confidential information. Decisions regarding public statements will be at the discretion of the Athletics Director.

Southeastern Louisiana UniversityADD/ADHD medication Policy

Attention Deficit/Hyperactivity Disorder is one of the most common neurobehavioral disorders of childhood and can persist through adolescence and into adulthood. ADHD is generally diagnosed in childhood, but sometimes not until college or later. The most common medications used to treat ADHD are methylphenidate (Ritalin) and amphetamine (Adderall), which are banned under the NCAA class of stimulants. In order for a medical exception to be granted for the use of these stimulant medications, the student-athlete must show that he or she has undergone standard assessment to identify ADHD.

Frequently a student-athlete may find that the demands of college present difficult learning challenges. They may realize that some of their teammates are benefitting from the use of these medications, and figure they should ask their team physician or family doctor to prescribe the same for them. If they do not undergo a standard assessment to diagnose ADHD, they have not met the requirements for an NCAA medical exception.

With the increase in student-athletes being treated with stimulants for ADD/ADHD, The Southeastern Louisiana Sports Medicine Staff wants to ensure that theproper procedures are taken to protect the student-student athletes before they participate in any athletic event including but not limited to:

A. PracticeB. GameC. Team Lifting

The student-athlete’s documentation from the prescribing physician to the Southeastern Sports Medicine Staff should contain a minimum of the following information to help guarantee that ADHD has been diagnosed and is being managed appropriately.

A. Description of the evaluation process which identifies the assessment tools and procedures.B. Statement of the Diagnosis, including when it was confirmed.C. History of ADHD treatment (previous/ongoing).

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D. Statement that a non-banned ADHD alternative has been considered if a stimulant is currently prescribed.E. Statement regarding follow-up and monitoring visits.F. Copy of the most recent prescription (as documented by the prescribing

physician).

A Southeastern Louisiana university athlete is not allowed to participate in the aforementioned activities until the Sports Medicine staff has received all documentation.

Athletic Training Room Rules for Student-Athletes

The following rules are in effect for all Southeastern athletic training rooms. Student-athletes should follow these rules so they can be served efficiently:

1.1.1.1. Student-athletes must come dressed appropriately for their treatment or rehabilitation. The athletic training faculty/staff will make every effort to treat student-athletes on a first come first serve basis. At times, in-season sports may have priority.

1.1.1.2. Student-athletes are expected to report to treatments on time. Failure to comply with this can result in the athletic trainer refusing treatment.

1.1.1.3. Student-athletes should assist in keeping the athletic training room clean. -DO NOT wear cleats in the athletic training room. -DO NOT dress or undress in the athletic training room. -Leave clothing, bags you do not need in your vehicle, the locker room or in the designated shelving area.

1.1.1.4. Athletes will not administer self-treatments. All treatments, taping, bandaging, and padding will be provided by the faculty/staff athletic trainers orsupervised athletic training students.

1.1.1.5. DO NOT remove equipment or supplies from the athletic training room without the permission of a faculty/staff athletic trainer.

1.1.1.6. DO NOT use the athletic training room equipment or supplies without permission.

1.1.1.7. There will be no horseplay, improper language or unnecessary confusion.

1.1.1.8. DO NOT hang out in the athletic training room. Student-athletes should only be in the facilities when they are in the process of acquiring athletic training services.

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1.1.1.9. After practice, athletes should shower before receiving treatment of wounds, cuts and abrasions.

1.1.1.10. Athletes should return all equipment and supplies (wraps, crutches, etc.) as soon as they no longer need to use them. Student-athletes will be charged for equipment and supplies that have not been returned.

1.1.1.11. Student-athletes will treat all athletic trainers with respect. This respect will then be returned in-kind to student-athletes.

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Insurance Procedures

Student-athletes will participate upon providing appropriate medical insurance documentation.

Southeastern Louisiana University provides a medical and catastrophic insurance program for its student-athletes. THIS POLICY, HOWEVER, IS SECONDARY TO, OR IN EXCESS OF, YOUR PERSONAL FAMILY MEDICAL INSURANCE COVERAGE. This policy covers only injuries, illnesses, or accidents resulting from direct participation in the intercollegiate athletic program during the dates of the primary competitive season and designated off-seasons as approved by the Athletics Director and according to NCAA regulations. Southeastern Louisiana University’s secondary medical insurance program will pay for the excess of the “Necessary” medical treatment up to the “Usual and Customary” charges for such expense incurred within 104-weeks (two years) from the date of the occurrence. Requests for an extension of the 104-week limit must be submitted in writing to the Southeastern Louisiana University Athletics Director before the 80th week (18 months). The first expense must be incurred within 60 calendar days of the date of the injury. The maximum per injury amount payable is limited to $75,000.00.

Every student-athlete must complete a Health Insurance Information Authorization Form and supply a photocopy (front and back) of the health insurance card on a yearly basis.

Student-Athletes not on Grant-in-Aid

Some type of individual health insurance coverage MUST cover all student-athletes who are not on a grant-in-aid BEFORE participating in any practice or competition. Student-athletes’ insurance must cover athletic-related injuries and shall be considered the PRIMARY insurance coverage for all athletic-related injuries. The Southeastern Louisiana University Department of Athletics WILL NOT assume financial responsibility for injuries/illness to student-athletes who are not on a grant-in-aid. Medical bills associated with such injuries will be the sole responsibility of the student-athletes and their parent/guardian.

Compliance with Insurance Company Requests

It is the student-athletes and his or her parent/guardian responsibility to understand the conditions that apply to their policies and comply with any request for information from their primary insurance company. Insurance companies request information on their policyholders when medical claims are billed. Some examples are accident/injury questionnaires mailed to your home asking you to answer and return or a student enrollment verification form.

Any delinquent bills resulting in bad credit due to non-compliance with insurance company requests will be the responsibility of the student-athlete.

In the event that the student-athlete or his or her parent/guardian receives payment directly from their insurance company for athletic related injury/illness claims, the full account balance becomes the responsibility of the student-athlete and their parent/guardian until payment is turned over to the provider.

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HMO

If a student-athlete’s primary insurance is a HMO, the Southeastern Louisiana University Athletic Training Department strongly encourages the student-athlete to change the primary care physician (PCP) to a Southeastern Louisiana University Team Physician or local physician who is possibly in his or her network. Some HMO policies have “away from home care” when the student-athlete is out-of-network. He or she should call the insurance company’s customer service department for questions and relocation of your PCP. This will allow the student-athlete to have a network of physicians in the Hammond area, as well as better access to care. Insurance Policy Changes

Southeastern Louisiana University Athletic Training Department must receive any changes to a health insurance policy as soon as they occur. If proper notification is not received, the Southeastern Louisiana University Athletic Training Department will not be responsible for any delays in payment, collections notices, or credit reports that occur. If a cancellation of a policy occurs without proper notification, all bills incurred during that period will be the responsibility of the student-athlete and his or her parent/guardian.

Medical Bills

In the event that a student-athlete should receive a bill/statement for an injury that occurred as a direct result of participation in intercollegiate athletics at Southeastern Louisiana University, the student-athlete must submit the bill to his or her certified Athletic Trainer within 20 business days of receipt. Bills received after 20 business days may be the responsibility of the student-athlete and his or her parent/guardian. Submit all correspondence to: SLU Athletic Training Department, Box 10309, Hammond, LA 70402.

Dental Care

Southeastern Louisiana University’s medical insurance program will assume financial responsibility for dental care resulting from participation in the intercollegiate athletics programsas approved by the Athletics Director and according to NCAA regulations. Southeastern Louisiana University WILL NOT pay for dental work for a tooth that has previously been damaged.

Eye Care

A member of the Southeastern Louisiana University Athletic Training Staff will refer student-athletes in need of an eye exam and/or corrective lenses during the student-athletes’ competitive season to an optometrist. Southeastern Louisiana University WILL NOT assume financial responsibility for eye exams and/or corrective lenses. Medical bills associated with an eye exam and/or corrective lenses will be the sole responsibility of the student-athletes and his or her parent/guardian. If a student-athlete wears contact lenses he or she MUST provide one pair of lenses to the certified athletic trainer to be kept in case of emergency.

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Sickle Cell Trait Testing, Notification, & Education Procedures

Testing- Testing will be required for all-

o Student-Athletes regardless of race, gender, or background

- Testing will be done at North Oaks Walk-In clinic, Hospital during physicals, or atSoutheastern Louisiana’s Athletic Training Room by a laboratory designated bythe SELU Assistant Athletic Director for Sports Medicine and North OaksHospital.

- Results will be reported to SELU Team Physicians, Certified Athletic Trainers,and appropriate coaching staff such as sports and strength staff.

Positive Test Notification- Team Physicians- Sports Medicine Staff (Full-time, Internship, and Graduate Assistants)- Coaching Staff- Strength & Conditioning Staff- Athletic Training Students (if applicable)- Medical Alert List- Medical Alert Placed on permanent folder- Injury Tracking Software

Post-Positive Test Counseling / Education- Student-Athletes who are confirmed to have Sickle Cell Trait will meet with a

SELU Team Physician, Student Health Center physician, and appropriatecertified athletic trainer

Education- All staff related to athletic participants shall be educated on the signs, symptoms,

treatments, exercise modification, and emergency management of those student-athletes who have tested sickle cell trait positive

- Sports Medicine Staff (Full-time, Internship, and Graduate Assistants)- Strength and Conditioning Staff- Coaching Staff- Athletic Training Students (if applicable)- Yearly in-service / review- Case Specific Education- Sports Medicine Handbook

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Exercise Modifications- Acclimation / Build Training Slowly- Adjust work / rest cycles; longer rest periods- Control Asthma- Gradual addition of the uniforms and protective equipment- No first day preseason fitness runs, timed sprints or distance runs- Monitor hydration closely; Ensure good hydration- Encourage athletes to report any unusual symptoms immediately- Supplemental Oxygen for altitude training / competition- Monitor workouts closely if ill

Emergency Management- Consider any struggling, cramping, or collapse as a sickling until proven

otherwise- ACT FAST!!! A sickling collapse is a medical emergency- Call EMS (via University Police)- Check vital signs / Monitor ABCs- Give supplemental oxygen- Cool the athlete, if necessary- Attach an AED- IV Fluids

Refusal of Testing- While Southeastern Louisiana University athletics STRONGLY encourages its

student-athletes to obtain sickle cell trait testing, we recognize that some mayhave strict objections towards this. Should a student-athlete stringently object totesting, he/she will have a meeting with the compliance director and head athletictrainer prior to be allowed to participate in any practice, strength training session,etc. This meeting will:

o Educate the student-athlete on Sickle Cell Trait testing

o Educate the student-athlete about Sickle Cell Trait

o Previous history of incidence at other universities

o Provide opportunity for student-athlete to sign waiver

Will be signed by Head Athletic Trainer, Compliance Director, andParents of student-athlete regardless of age

Physician Referral/Consultation

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Members of the Southeastern Louisiana University Athletic Training Department will refer student-athletes to health care providers in the Hammond area unless extenuating circumstances necessitate the use of a different provider. Student-athletes with HMO policies are strongly encouraged to have a local primary care physician (PCP) so that timely care can be given. Medical Second Opinion

If a student-athlete desires a second physician’s opinion on a medical injury or illness, a member of the Southeastern Louisiana University Athletic Training Staff will make arrangements with a physician from the network. If a student-athlete decides to see a physician from outside the Southeastern Louisiana University network of providers WITHOUT prior authorization from a member of the Southeastern Louisiana University Athletic Training Staff OR see a physician outside of our network, the student-athlete could be financially responsible for any and all medical bills incurred.

Student Identification Card

Every enrolled student must have a Southeastern identification card. It is required for use of certain facilities and services on campus. It must be presented for textbook rentals, library services, check cashing and various labs. It is also used as the meal ticket for meal contract holders.

The I.D. card is prepared during registration - no appointment is necessary. The I.D. Center is set up in the Campus Dining Hall; east side Dining Room, next to the Music Building. The hours are usually the same as the Registration Center (check the Class Bulletin - it is subject to change). It is made “on demand” during registration. Valid picture identification (such as driver’s license) and a paid invoice are required in order to have an I.D. card made.

Campus Dining Services

At Southeastern, our continuing commitment is to offer quality-dining programs that reflect the lifestyles of today’s college student. All meals offer unlimited seconds and a wide variety of hot entrees, vegetables, salad bar, desserts, potato-nacho-pasta bar, beverages, as well as hot and colddeli sandwiches. Eating in the dining hall is different than eating at home. So eat what you take and enjoy yourself. In order to accommodate the varied needs of Southeastern’s community, Campus Dining Services offers the Declining Balance Meal Plan option.

Media Relations Office

Tips for student-athletes while interacting with the media:

1. Media interviews must be approved by media relations contact for your sport.

2. THE PRESS IS NOT OUR ENEMY. In fact, they end up being some of your best friends during your career. The press is not always after controversial stories. Many journalists

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seek human interest and feature stories and seek factual and positive results. The press is generally positive, especially if treated positively and courteously.

Reporters have a professional responsibility to report the facts, both good and bad. They often write about student-athletes who performed well and those who performed poorly.

You must be willing to accept this reality and handle it in the most positive manner possible. 3. The fans of Southeastern Athletics are greatly interested in your career. This places the

responsibility on you to be cordial, patient and cooperative with the media.

4. Dealing with the media is an opportunity to develop communication skills that will serve you in future endeavors.

5. Always be on time for interviews or in returning phone calls. Never be a “no show.” If you encounter problems with the scheduled interview, contact your Head Coach or media relation’s contact.

6. YOU ARE NOT OBLIGATED TO ANSWER ANY QUESTION THAT YOU DO NOT FEEL COMFORTABLE ANSWERING. A proper response in this situation is, “I’d rather not discuss that right now” or “I’d rather not make a comment on that question.”

7. Remember that what you say will likely be printed and recorded for history. Use your best judgment. Always approach an interview with the knowledge that there are no “off the record” comments.

8. Remember that you are in a team sport. Always be respectful of your teammates and opponents. Give credit where credit is due.

9. If at any time you are uncomfortable with questions, answers or the tone of an interview, please contact your Head Coach or your team’s media relation’s contact.

10. If you ever feel that you’ve been misquoted, or that a quote was taken out of context, notify your Head Coach or media relation’s contact.

Travel Policies

All team travel arrangements are made in accordance with the University, State of Louisiana and NCAA guidelines. Normally, teams travel by vans, university bus, charterbus, charter airlines and commercial airlines. The mode of transportation used is basedupon safety, expense, availability, minimization of missed class and study time, distanceand any unusual circumstances such as extreme weather. Air travel is used primarily

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for long distance, out-of-state travel. The Athletics Director, under unique circumstances, may choose to allow variances from this policy.

The Athletics Director or his or her designee approves all team travel arrangements for away contests as they relate to expenses and NCAA rules and regulations.

Purpose of Travel Guidelines1. To provide a framework for safe and efficient athletic team travel for Southeastern

Athletics.

2. To assign responsibility and accountability for enforcement.

For purposes of this policy, athletic teams are defined as:

BaseballBasketball, Women and MenFootballGolfSoccerSoftballWomen’s TennisTrack (Indoor, Outdoor, Cross Country), Women and MenVolleyball

The Director of Intercollegiate Athletics shall be responsible for overall administration of this policy and shall assign a member of the athletics staff to be responsible for compliance, oversight and necessary record keeping. The Director of Intercollegiate Athletics or his/her designee shall provide a copy of this policy to every coach.

The Director of Intercollegiate Athletics or his/her designee shall have the responsibility to verify the type of vehicle recommended for use for athletic travel is in compliance withthis policy. Coaches are responsible for developing their season travel plans to include recommended vehicle types and gaining written approval from the appropriate University staff member in advance of the season or subsequent schedule change. Post-season travel shall be handled according to NCAA guidelines and approved by theDirector of Intercollegiate Athletics or his/her designee.

In general, travel arrangements include the following:

Developing the team itinerary to be sent to the Athletics Director, Senior Women’s Administrator, Business Manager, Head Athletic Trainer, Academic Support and applicable sport supervisor;

Completing travel authorization paperwork; Arranging for transportation, lodging and team meals; Obtaining team travel advances. Reporting all expenses and reconciling the cash advance with appropriate documentation

upon completion of travel; Departure no more than 48 hours prior to the competition and return no more than 36

hours upon completion of the competition.

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For teams with more than 15 members of the travel party, the general means of transportation is bus, but on occasion, other means such as vans will be utilized. Women’s tennis, golf, cross-country, and in certain situations track and field, may use vans for transportation due to the smaller travel squad size. Any teams using vans will arrange a return trip to campus by 2:00 a.m. or stay an extra night prior to return to campus. Southeastern employees who have been properly approved by institutional guidelines are the only allowable drivers. All vehicle operators are expected to use proper judgment and obey all traffic laws.

Each team's Head Coach is responsible for setting conduct standards (e.g., dress, conduct, curfews, free time activities, etc.) during trips. Consumption or possession of alcohol by any student-athlete during a University-sponsored trip is strictly prohibited. Curfews for student-athletes are expected. Only members of the travel party are allowed in rooms; persons not within the travel party are allowed in rooms with the prior approval of the Head Coach. Stellar citizenship is expected from all members of the travel party. 1. Travel Requirements for Team Members: In general, all team members must travel

to and from an away event with their teammates and must stay with them at assigned lodgings. However, exceptions may be made at the discretion of the Head Coach. If approval is granted to a team member to travel separately, the studentathlete must sign a letter of release, which is cosigned by the Head Coach. The letter releases the Department of Athletics and the University from any liability orrisk involved in the alternate travel plans.

2. Official Travel Party: Prior to the travel date, the Athletics Director must approve an official travel party list. Only persons with their names on the list may travel with the team. Only studentathletes who are eligible and who have been officially certified by the University to compete as per SLC and NCAA regulations may be allowed to travel. Whenever a Universityowned bus is used to transport a team, the bus driver is considered a member of the official travel party and travel expenses are authorized for the bus driver.

3. Travel Itineraries: Travel itineraries are developed jointly by the Acct. Spec. II and a designated coach for the sport, in compliance with NCAA rules and regulations. Each itinerary must include the following information:

a. Official travel party list (it is imperative that the travel party lists be 100% correct upon departure);

b. Departure date and time;c. Mode of transportation and name of carrier (airline, bus, charter company,

etc.);d. Lodging accommodations;e. Telephone contact number at destination;f. Anticipated time of return to campus;

The itinerary is distributed prior to travel to the Athletics Director, Senior Women’s Administrator, Head Athletic Trainer and applicable sport supervisor.

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4. Travel Accommodations: All expenses incurred by a sport's team when traveling must be within budgetary constraints and Departmental, University, SLC and NCAA guidelines. Depending on the team size, the amount of required travel and related costs (e.g., transportation, lodging, meals), all or part of the travel accommodations may be let out for bid, as described the purchasing procedures section of this manual.

5. Transportation: The Head Coach selects the mode of transportation for team travel,after consultation with the Acct. Spec. II Travel. When choosing transportation, the following criteria are employed:

a. Safetyb. Expensec. Availabilityd. Distancee. Number of travel days

University vehicles (e.g., autos, vans, buses, etc.) are to be used when feasible. Otherwise, charter buses or leased vans are used when distance and time allows. Commercial and/or charter airline transportation is primarily reserved for long distance travel or to minimize number of class and study days missed.

6. Meals and Lodging: Studentathletes may be provided with per diem meal allowancenot to exceed $25.00 per day (i.e., $7.00 breakfast, $8.00 lunch and $10.00 dinner). The studentathletes are required to sign for the receipt of such funds on theMeal Allowance Receipt Team Travel form. Coaches may arrange sit-down meals for the team (e.g., pregame meals) in lieu of giving a meal allowance. A receipt showing the name of the establishment, the total cost of the meal and the number of people served must support all sit-down meals. In addition, a signed list must be submitted with the voucher identifying who ate the meal.

A combination of per diem and team sit-down meals can be used as long as the daily total does not exceed the above daily limits. Any expenses over the specified limits will not be reimbursed.

Each team is to produce a rooming list that is monitored by the Head Coach or his or her designee. Specific information required includes the room numbers and assigned occupants. The number of student-athletes in a room should not be less than two or more than four. Various factors may influence the number of student-athletes in a room such as budget constraints and size of student-athletes. The Athletics Director and SWA will monitor team-lodging practices as to their fairness and equity between sport programs. Adjustments to those practices will be made on a case-by-case basis.

Studentathletes should be advised that all unapproved inroom charges are to be their personal responsibility. Any approved miscellaneous expenses for studentathletes are to be substantiated with a valid receipt or detailed explanation and attached to the Travel Expense Voucher.

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Missed Class Policy

The purpose of the missed class policy is to provide guidance in competition and practice scheduling with regard to minimizing missed classes. An official departmental excused absence is dictated by appropriate documentation signed by the Athletics Director or the SWA and the Vice President for Academic Affairs. The department’s missed class policy will be delivered annually to all faculties through the Vice President for Academic Affairs Office.

1. Student-athletes will not miss any regularly scheduled classes for any practice activities.

2. For home competition, student-athletes will not miss class if that class ends two hours or more before the scheduled competition time.

3. For away competition, student-athletes will not miss any classes prior to 30 minutes before the scheduled time of departure.

4. For away competition with overnight travel, no team shall depart more than 48-hours prior tothe time of competition and must return within 36 hours subsequent to the end of the competition.

5. Proposed competition schedules will be evaluated concerning missed class due to travel. The Head Coach will submit a proposed schedule to the Athletics Director and Faculty Athletic Representative with a summary of missed class dates. The Athletics Director and the Faculty Athletics Representative will provide to the Athletics Committee at least one month prior to the start of a sport's season, a listingof all competition in that sport which will necessitate student-athletes being absent from class. This listing will include the time and date of competition, destination, conference/non-conference competition, departure time, travel time, and return time.For the purposes of calculating missed days, the following guide will be used:

Day of Departure Depart at or prior to 12:00 noon = one day Depart after 12:00 noon but before 3:00 p.m. = one-quarter day Depart after 3:00 p.m. = 0 days

Day of Return Return before 8:00 a.m. = 0 days Return 8:00 a.m. to 12:00 noon = three quarter day Return after 12:00 noon = One day

6. No student-athlete should miss more than 20% of the scheduled class meetings dueto competition in any one semester. This 20% excludes participation in conference or NCAA championship play. The Faculty Athletics Representative and the Athletics Committee must approve exception to this 20%.

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7. The Head Coach of each sport team will present to members of their team who will travel an individual written notification of potential missed classes. Student-athletes receiving this notification will present the notification to each instructor prior to the occurrence of any absence. Student-athletes are required to retain a copy of this notification and remind their instructor(s) of their absence, at least seven days prior to each contest, which affects their class attendance.

8. It is expected that student-athletes will be responsible for submitting all assignments on time as directed by the instructor, and advance arrangements will be initiated by the student-athlete for any tests which will be missed.

9. The Southeastern General Catalogue contains the policy regarding excused student absences. It is expected that faculty members will not penalize student-athletes for missing classes due to conflicts with contractually scheduled athletic contests and related travel.

10. It is expected that coaches will not penalize student-athletes for missing practices due to conflicts with regularly scheduled classes for which student-athletes are enrolled. This includes student-athlete required attendance for course field trips, special labs, etc.

11. Southeastern’s traditional week of finals runs Monday to Thursday (12:30PM). No competition or travel will occur during final exams other than that mandated by conference or NCAA scheduling. All efforts should be made not to travel on the Sunday prior to exams. There may be instances where travel to games could occur on Friday due to the relatively small number of finals given on that day. These exceptions are subject to the approval of the Athletics Committee.

12. Student-athletes who believe that they have received a lack of reasonable accommodation of the provisions of this missed class policy by a coach should immediately contact the Athletics Director or the Faculty Athletics Representative.

Monitoring Student-Athlete Time Demands

Southeastern is sensitive to the time demands placed upon student-athletes. In order tomonitor and evaluate this time demand, the Department of Athletics adheres to the following processes:

1. Each Head Coach is responsible to limit all practice/competition time to be within applicable NCAA policies (i.e. 20 hours per week in the championship segment and eight hours in the non-championship segment). The Head Coach will maintain a monthly record/log of countable activities and hours of participation and provide it to the compliance coordinator at the end of each month (this log will be signed by the Head Coach, two of the team’s student-athletes, one of whom must be a Student-Athlete Advisory Council representative and the team’s primary Athletic Trainer). The

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compliance coordinator and applicable administrative staff will conduct random checks of practice times to ensure accuracy of the logs.

2. If a student-athlete has a concern about the amount of practice/competition time he or she may contact any or all of the personnel listed below:




3. The department does require student-athletes to be involved in various types of activities, which consume time. These activities include, but are not limited to:

Practice, conditioning and competition; Team travel; Study hall and other academic support programming; Community service; Promotional activities, and; Hosting of prospective student-athletes.

Discussion concerning these areas of time demand will occur with the SAAC. SAAC representatives are encouraged to hold discussions with their teammates to identify andcommunicate incidents or areas in which time demands seem excessive. These concerns, if any, are forwarded to the Athletics Director and/or the Faculty Athletics Representative. These concerns are judged appropriate or inappropriate through discussions including members of the SAAC, the applicable Head Coach, the Faculty Athletics Representative, the SWA and the Athletics Director. If further deliberation is needed, the Athletics Committee will be consulted to determine a course of action.

Student-Athlete Exit Surveys and Interviews

The Faculty Athletics Representative will oversee the exit survey process. Student-athletes who will no longer be participating in a sport program will complete an exit survey document.

Points concerning the exit survey:

1. The purpose of the exit survey is to provide an opportunity for student-athletes toconfidentially provide feedback concerning their intercollegiate athletic experience.Each student-athlete will complete an exit survey. There are additional surveys

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specifically for females and minorities which address issues specific to those groups.Further, each student-athlete will complete a “future contact information” document,which contains contact information that can be used for alumni relations or otherrelevant divisions.

2. The responses to the exit survey will be available for examination by the FacultyAthletics Committee, the Faculty Athletics Representative, The Athletics Director andthe Senior Administrative Staff. Members of the coaching staff will not have accessto the responses; however, they can receive pertinent feedback concerning thesurveys through the designated sport supervisor or Athletics Director.

3. The information obtained from the exit surveys will be used to help determine thestrengths and weaknesses of the department and programs and explore potentialpolicy updates and reforms.

4. The Athletics Director, SWA or applicable sport supervisors will conduct a samplingof student-athletes who complete an exit survey to participate in a face-to-faceinterview. This will allow for elaboration and clarification of any points of interest.

Exit Survey Link: https://www.surveymonkey.com/s/7FRY7NL

Non-Discriminatory Statement

The Department of Athletics believes in the fair treatment of all student-athletes and department personnel. All efforts will be made to ensure the equitable treatment of each individual regardless of race, gender, national origin or sexual orientation. These efforts affect issues including, but not limited to, personnel, student-athletes, teams, travel, competition, facilities andgrants-in-aid. The Department of Athletics believes in policies and operating procedures that are free of discriminatory practices, and the Department stands on a commitment to equity. The Department is particularly sensitive to the need for proper role models in coaching and administrative positions. Therefore, the department actively seeks female and minority candidates for any personnel vacancy. Every effort will be taken to conduct a search consistent with the Department and University’s commitment to providing an equal opportunity for each applicant. Concerns or questions in this area can be expressed to any or all of the following individuals:



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https://www.surveymonkey.com/s/7FRY7NL



EMERGENCY NUMBERSCampus Police 985-549-2222Hammond City Police 985-542-3500Hammond Fire Department 985-542-3473Acadian Ambulance Service 1-800-252-5522

ATHLETICS DEPARTMENT NUMBERSAthletics Department 985-549-2253Director of Athletics 985-549-2395Director of Compliance 985-549-5127Academic Center for Student-Athletes 985-549-2227Baseball 985-549-2896Men’s Basketball 985-549-3744Women’s Basketball 985-549-3744Cross Country/ Track & Field 985-549-5188Football 985-549-5550Golf 985-549-5186Soccer 985-549-5185Softball 985-549-5192Men’s & Women’s Tennis 985-549-5193Volleyball 985-549-5189

STUDENT SUPPORT SERVICESService/Program Phone Number Location Counseling Center 985-549-3894 UPP 106Career Services 985-549-2121 Student Union 241Disability Services 985-549-2247 Mims 117Student Development 985-549-3792 Student Union202Campus Activities Board 985-549-3805 Student Union201Leadership Development 985-549-2233 Student Union110Multi-Cultural/International Student Affairs 985-549-3850 StudentUnion 206Recreational Sports and Wellness 985-549-2144 Student Activity Center 205

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Student Government Association 985-549-2296 Student Union207Office of Greek Life/Student Organizations 985-549-2120 Student Union 203Campus Card Operations/Lions Lagniappe 985-549-3990 North Campus B223Campus Dining Services 985-549-2286 Twelve OaksCenter for Student Excellence 985-549-2491 Southeastern Hall 113 Office of Financial Aid 985-549-2244 North Campus AOffice of Records and Registration 985-549-2066 North Campus B107Office of Testing 985-549-3897 North Campus B 172University Police 985-549-2774 Pride Hall 133College of Arts, Humanities and Social Sciences 985-549-2101 Fayard Hall 300College of General Studies 985-549- 3755 North Campus B 289College of Business 985-549-2258 Garrett Hall 84College of Education and Human Development 985-549-2217 TEC 1018College of Nursing and Health Sciences 985-549-3772 Kinesiology 2026 College of Science and Technology 985-549-2055 Meade Hall 113Post Office 985-549-2124

Student Union 104University Housing 985-549-2118 Pride Hall Textbook Rental 985-549-3780 North Campus F 100Vera Thomason Health Center 985-549-2241 Health Center 128Document Source 985-549-5565

Student Union Student Publications (Lion’s Roar) 985-549-3731 Student Union 211C

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2013 2014 final student athlete handbook 8 1 2013

Documents

academic expectations

athletics expectations

agent policy

ncaa compliance expectations

financial aid appeals

medicine policies

social media policy

tobacco products policy