2013 CECC UpdateBill Scott, Marilyn Coffey, & Amanda Flanary

Early Childhood Advisory Council

Goals and Objectives

• Review of Subcommittee activities• Responding to what Learned

• Early Childhood Profiles• Focusing the RFA• 2013 CECC Institute

• The Results• 2013 CECC Applications• Scoring and Review

• Funding recommendations• Scoring by Tiers• Recommendation

OUR GOAL: To have a highly effective Community Early Childhood Council in EVERY COMMUNITY

CommonVision

Collaborative Membership

RobustLeadership

Shared Goals

Results Driven

Building Effective CECCsWhat did we learn?

Five Characteristics of effective Councils

• Common Vision – All understand the importance of the work• Collaborative Membership – The

right people at the table• Robust Leadership – Diverse

leadership but all strong• Shared Goals – Everyone focused on

the same outcomes• Results Driven – Measuring success

with data

Responding to What We LearnedThe Early Childhood Profiles

• Screener results • composite screener score • results in each domain• participation rate and number screened• county score and state score • scores by target population

• Prior settings and dosage where available • System of Care

• STARS-rated centers, • HANDS, First Steps, Pre-K• Program quality, scholarships and credentials

• Demographics Health - low birth weight rates, poverty

• General Information• Contact information for local CECC

Responding to What We LearnedFocusing the Request for Applications (RFA)

Increasing School Readiness

Increase Collaboration

Increase Use of Data

Responsive• Utilizing new information (Early Childhood Profiles)• Developing new resources (School Readiness

Definition, Parent Guides, RFA Toolkit)

• Improved Community Needs section (EC Profiles)• Development of a Strategic Plan• Focused on high-impact activities• Deliberate data and outcomes

Intentional & Deliberate

Evolving• Strengthening Collaboration (Required Members)• Building on a foundation of success

RESULTS DRIVEN Responding to What We Learned2013 CECC Annual Institute

March 14-15 2013Center for Rural DevelopmentSomerset , KYTheme: Building Effective Councils

Day 1 – Introducing the 2013 RFA• Chair’s Luncheon• Plenary Session on Changes• Detailed session for new councils• Introduction to the EC Profiles

Day 2 – Building Capacity• Round Robin• Repeat session on EC Profiles• Local leadership panel

RESULTS DRIVEN Responding to What We Learned2013 CECC Annual Institute

2013 CECC Annual Institute: By the numbers

Category 2011-2012 2012-2013

Number of attendees 134 139

Councils represented 67 71

Counties represented 92 94

Attendee overall satisfaction rating

88% 94%

RESULTS DRIVEN Responding to What We LearnedOther Support Tools

Additional Tools Developed to Support Councils

Online RFA Toolkit• Resources• Electronic Forms• Templates• Analysis

Webinars• Preparing a High Quality

Application• Budgeting• Analyzing Data (EC Profiles)• Developing and using

OutcomesMentor’s Network

• Target Counties with no council

• Provide direct technical assistance

April May JuneMarch

2013

March 1, 2013RFA AvailableResources and Checklist April 18-30, 2013

Statewide Technical Assistance (Time and location s vary)

May15, 2013Applications due

July

JulyAward notifications

March 14-15, 2013CECC Annual Institute

April 15, 2013Intent to Apply Due

June 20, 2013 ECAC Approves

2013 Request for ApplicationTimeline

2013 Application ProcessThe Results

Topic 2011-2012 2012-2013

Number of applications received 69 74

Counties represented 105 111

Councils that did NOT apply 16 5*

Counties NOT represented 16 9

Councils that did not apply last year but did this year

13 14

Comparison to FY2011-2012

* Note: Some Councils indicated that they intend to continue to operate in 2013-2014 even without funding

2013 Application ProcessComparison By Activities

0

50

100

150

200

250

300

133 128

202

33

88 96

262

44

FY13 (496 Total Activities)

FY14 (485 Total Activities)

Council Activity Focus

Other

RTC

HANDS

First Steps

Advocate

Health Care Professional

Higher Education

Civic Organization

Library

Health Department

Cooperative Extension

STARS

FRYSC

Child Care Aware

Head Start

Child Care

School District

0 50 100 150 200 250

156

21

21

28

30

33

43

46

47

52

53

59

94

96

131

196

219

2013 Application ProcessCouncil Membership by Category

2013-2014 CECC Membership Type

Review Process:• 41 Reviewers responded• Reviewer webinar May 7, 2013• Focused on the scoring rubric• Looked for non-Compliance• Scored based on the quality of the

application• Each application reviewed twice by

different reviewers•Application was reviewed a third

time if more than a 15% variance• Reviewers were instructed to

provide extensive notes

2013 Application ProcessThe Review and Scoring Process

Tier One

Tier Two

Tier Three

• Councils that scored above an 85 and have all required components• Fund application fund at requested

amount

• Councils that scored above an 85 but have a missing required component• Fund application at requested amount

AFTER required component is sent

• Councils that scored below an 85• Provide additional technical assistance• Invite to reapply• Pending review, fund application at

requested amount

2013 Application ProcessProposed Funding Model – Supporting High Quality Applications

2013 CECC Funding Recommendation

Funding Tier

Number of Councils

Percent of All Councils

Number Not Funded 2012

Award Rec. Percent of Total Amount

Tier 1 41 54% 8 $641,800 45%

Tier 2 21 28% 2 $601,600 42%

Tier 3 14 18% 4 $185,400 13%

Totals 76 $1,428,800

Note: 82% of applications received cored an 85 or greater in 2013

Thank you!