2013 complete marching band and color guard information forms

7/29/2019 2013 Complete Marching Band and Color Guard Information Forms

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Clovis High School Marching Band & Color Guard2013 Fall Season Informational LetterWelcome CHS Marching Band & Color Guard Families,

It is time to start thinking about the upcoming 2013 Fall Marching Band Season. As always the Clovis HighSchool Instrumental Music department is excited to provide an award winning program and have some of thebest staff in the valley working with your child. We are looking forward to another fantastic year and areexcited to have you and your child be a part of our instrumental music family.

Within this handout, you will find information regarding the marching fall season including rehearsals andcompetitions for this upcoming school year. As always the best resource for dates can be found on the CHSInstrumental Music Website: www.clovishighband.com

2013 Marching Staff PersonalHead Program & Music Director: Mrs. Esmeralda Rocha Lozano

Assistant Program & Music Director: Mr. Joseph AveryAssistant Music Director: Mr. Les NunesMusic Arranger: Key Poulan, Joe Avery, & Stephan GarciaD ill W it Ti D b
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D ill W it Ti D b

Summer Camps/ClinicsDrum Line: Tuesdays from 1 pm 9 pmPit: No Summer Clinics for you Staff is working with DCI (Drum Corp)Color Guard: All Tuesdays & Thursday from 4 pm 7 pm

All Wind Players: Thursdays from 6 pm 9 pm

Wind, Percussion, & Guard Camp Band CampAll Wind & Guard Members:

Aug 5th -9th Mon -Fri 8am 1pm & 5 9 pmAug 12th Monday 1pm 5 pm & 6- 9 pm (dinner break on your own)Aug 13th Tuesday 11:15 am 3:00 pm Band Picture Day

(Group, Sections, Seniors & Individuals)3:00 5:00 pm & 6- 9pm practice (dinner break on your own)

Aug 14th Wednesday 1pm 5 pm & 6- 9 pm (dinner break on your own)Aug 15th Thursday 3 pm Rehearsal/5:30 Dinner/ 7 pm Parent Performance in Amphitheater

*There will be a mandatory parent meeting on Aug. 15 at 5:45 pm. Location TBA

All Battery & Pit Members:

Aug 5

th

-9

th

Mon -Fri 1pm & 4pm & 5 9 pm Yes this is different than the wind playersbecause of Staff availabilityAug 12th Monday 1pm 5 pm & 6- 9 pm (dinner break on your own)Aug 13th Tuesday 11:15 am 3:00 pm Band Picture Day

(Group, Sections, Seniors & Individuals)3:00 5:00 pm & 6- 9pm practice (dinner break on your own)

Aug 14th Wednesday 1pm 5 pm & 6- 9 pm (dinner break on your own)Aug 15th Thursday 3 pm Rehearsal/5:30 Dinner/ 7 pm Parent Performance in Amphitheater

*There will be a mandatory parent meeting on Aug. 15 at 5:45 pm. Location TBA


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PRACTICE AND PERFORMANCE SCHEDULEFOR THE 2013 FALL MARCHING SEASON

Saturday practice: All Saturday practice will be from 9am 1pm. These practices are mandatory and part ofthe students marching band grade. Please look atwww.clovishighband.comto see all of the dates of Saturday

practices as well as the hard copy calendar that you will receive at the parent meeting on Aug. 15. Please planon having a practice almost every Saturday.

Weekly Practices: During the regular school week all members in the program will practice on the followingdays and times: Tuesday 5pm 8:30 pm and Thursday from 3:30 6:30 pm. These times are the meeting timesfor the Marching Band P.E. class. Students will not be released from practice until the end time. Please allowyour child 10-15 minutes to walk back to the band room and put all of their equipment away before they arriveto their destined pick up location. Their marching band grade will be determined mainly on attendance ofpractices and performances. In the event that a football game is scheduled on a Thursday night instead of aFriday night, the normally scheduled Thursday practice will be moved to Friday from 3:30-6:30 pm. There willalso be 2-3 Stadium practices. Once our dates get approved for our Stadium rehearsal either in Lamonica orVeterans, we will send a notification home with that information. Additional sectionals may be added on andthat will be determined by each section at a later date.

Performances: All football games, parades, marching competitions, and any community/school events are all

graded performances. Clovis High School is the Original Clovis school and has an amazing history of beinga successful music program. Every time we appear in any public event, it is important that we represent theschool and community with a lot of pride and dignity. All performances are tied to their music class grade andmissing a performance will result in the drop of two (2) letter grades. Please note that at any time events can beadded or removed from the calendar. A notification will be communicated as soon as any changes are made tothe original released calendar. Below you will find a list of the performances/events that you will be required toattend. If you have any conflicts, please notify Mrs. Lozano as soon as possible to make any specialarrangements or to receive your make-up assignments.

Football Games:Friday, August 30 Clovis vs. Edison away at Sunnyside HSFriday, September 6 Clovis vs. Lemoore @ Lamonica Stadium
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Marching Competitions/Performances:Wednesday, October 2n

d Big Fresno Fair Parade CompetitionSaturday, October 12th Gilroy Marching Field CompetitionWednesday, October 23 Red Ribbon ParadeSaturday, October 26th Fresno State Sierra Cup Classic Field CompetitionSaturday, November 2nd Golden State Tournament of Bands, Marching Field Competition

Saturday, November 9th Riverside Community College (RCC) Field CompetitionWeekend Trip, leaving early on the 9th and returning late on the 10th

There is no school on Monday, November 11thThursday, November 14th CUSD Band Night @ Veterans StadiumSaturday, November 16th Possible WBA Competition at Diablo Valley College (Bay Area) TBDSaturday, November 23 Western Band Association (WBA) Field Championship Weekend @ VeteransSunday, November 24 Western Band Association (WBA) Field Championship Weekend @ Veterans

Once again CHS is the Show host for this event and every parent will be needed

to help run this event. Please mark this on your calendar & save the date.Saturday, December 7 Clovis Childrens Electrical Parade EveningSaturday, April 26 Clovis Rodeo Day Parade Morning

Please visitwww.clovishighband.comfor up-coming practice dates, performances, football games,itineraries, and the latest fundraiser. Please look ahead and plan accordingly.

Frequently Asked QuestionsBefore every performance or practice, where do I report to?Everyone will report to the CHS band room (N21) 15-20 minutes prior to all rehearsals and events. Rememberthat arriving early is on time and on time is late!

What do I wear during rehearsals?

You must always be in dress code! Marching Band is a P.E. class that meets as a 9th

period. You will berequired to wear your CHS P.E. clothes or blue shorts and your white property band shirt. During Band camplight and cool clothing and the proper tennis shoes are required. It will be very hot! Dont forget to bring a hat,sunglasses, and sun screen to protect against the sun. Marching band is a very active performing sport and it is
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Is there a financial consideration to be a member of CHS Marching Band and Color Guard Program?As you may already know, the budget provided by the State of California and Clovis Unified does not fullyfund the CHS Instrumental Music Program including the following expenses:

Show Music Arrangers Visual Design

Drill Design School Issued Field Uniforms Instructional Staff (Marching, Music, Clerical, Visual, Percussion, & Guard) Equipment (instruments/Drum heads/sticks/mallets, etc.) Instrument Repair Flags (Silks, Poles, Tape, caps, etc.) Entry Costs for all Competitions/Parades Choreographers Cougar Kit chen Meals for students at competitions Transportation to and from events (Busses, Goose, Kitchen, Truck Fuel)

Through fundraising and voluntary contributions we will be able to offer expanded opportunities for yourstudent. To continue to provide these opportunities through the CHS Marching Band and Color GuardProgram, we must collectively raise the amounts necessary to cover the cost. In order for the CHS MarchingBand and Color Guard Program to function during the 2013 fall marching season, we must raise a total of$55,000 to continue to provide the award winning opportunities for our students. If the financial goals are not

met then staff members or opportunities for the program must be reduced. The total voluntary contribution andfundraising goal per member is $350 for the season. This does not include any trips or apparel/equipment itemsthat you may purchase through the program.

The Clovis High School Marching Band and Color Guard Program are supported by the CHS InstrumentalMusic Booster Board; an organization made up of band, guard, and orchestra parents who are interested in thecontinued success of the program. Additional support comes from our members and families that participate inthe Clovis High School Marching Band and Color Guard. All of your voluntary contributions to our program

are tax deductible. A tax donation letter will available at our booster meetings during the month of January andFebruary.

Break Down of the 2013 Fall Marching Band Season


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How do I pay?Please make all checks or money orders out to COUGAR FOUNDATION. Please make sure that on the memoline you indicate your childs name as well as what the amount indicated is going towards. If paying using yourdebit card or credit card is easier for you, families can also go in to the Cougar Store Monday Friday from 9am 2 pm and pay using your Visa or Master card. Please ask to speak to Becky or Gay to make all paymentsin person. This year we will also offer the option of filling our out credit/debit card form. Fill out our new

form and you can drop it off at any time in our Red Box, located next to the band office at your convince.We will then be more than happy to walk the form into the Cougar Store and make the transaction for you.

This will save you time by not ever having to come in during the Cougar Store hours, especially if you workhours do not allow you to. Please note that there will be a $1 sur-charge for each transaction made at theCougar Store.

Are there any additional financial considerations?The following items may be purchased from the program or we can provide you with a list of vendors that offerthe items listed below. Most of the items listed below are usually only purchased by first year members orstudents that have lost/worn out their items throughout the years. Please note that we do offer used apparel orequipment items to students whom wish to check them out for the season. If you need assistance, please do nothesitate to contact Mrs. Lozano to meet in person to make arrangements.

All items will only be ordered and handed out when payment is received in full

COLOR GUARD SPIRT WEAR ITEMS & EQUIPMENT

-Team Sweat Suit Outfit (Jacket & Pants) .. $75 (Same as used at Clark & Into the Blue)-Show T-Shirt .. $15-Team Property Shirt .... $10-Show Sweatshirt ..$25-Field Shoes ..$25 - $35-Tights or Undergarments .... $10-$20-Flag Bag ..$20 (Same flag bag as used at Clark)-Guard Gloves .. $15 (Same gloves as used at Clark)

-King Rifle $46 (Same rifle as used at Clark)-King Sabre .. $200

WIND & PERCUSSION SPIRT WEAR ITEMS & EQUIPMENT


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FundraisingTo assist the CHS Marching Band and Color Guard Program in achieving its financial goal, we offer a numberof fundraising opportunities for each family to participate in. Below you will see some of fundraisingopportunities that will be offered throughout the school year. Please note that fundraisers can be removed oradded at any time. You can look at our band calendar atwww.clovishighband.comto see when fundraisingopportunities will be offered.

Fundraising Opportunities-Golden State Tournament of Bands Ad/Trophy Sponsorship -Cougar Country BBQ Ticket Sales-We Care Coffee - Discount Book Fundraiser-Spring Calla lilies/Geranium Plants Greenery - Car Was Tickets-CHS Home Football Games - Concessions Stands -Gold Canyon Candles-Ovations Earning credit by working at the Save Mart Center for concerts and special events.

Must be 16 years of age or older to qualify.

*Contact Mercedes Reyes at 559-321-3939 or [email protected] more information.

Families may assist in fundraising through one or more of the above-described opportunities. Families are alsoencouraged to seek out sponsorships for their child or to make voluntary contributions to the CHS MarchingBand and Color Guard Program, in lieu of or in addition to fundraising. We ask that each participating memberand their family voluntary pledge as much as they can towards the program, while considering othercontributions that you may have or are intending to make to the program.

The CHS Marching Band and Color Guard Program is completely depended on the voluntary contributions andfundraising of the participating students and their families. We make every effort to keep our expenses lowwhile providing the best possible experience for all.

We estimate that 150 student members will participate in the program and based on the collective fundraisinggoal, the amount attributable to each student is only $350. We understand that in these tough economic times,contributing that much money may be impossible for some of our participation families. Consequently, as isthe case for all CUSD district programs, participation in the program is open to all in the Clovis High

Instrumental Music Program. This is in no way associated with or contingent upon any contributions by thestudent or family.

Please understand that we do everything we can to keep the cost as low as possible in order to run an award
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The following forms are due the 1st day of band camp!

First day of band camp is Monday, August 5, 2013.Winds and Guard check in and band registration will start at 7:30 a.m.

Percussion check-in and band registration wi ll s tart at 12:30 p.m.CHECK IN WILL TAKE PLACE AT THE MAIN ENTRACE OF THE BAND ROOM

- 2013 Fall MB & Guard Pledge Form

- Emergency Card

- Contact Card

- Any Check, cash, or credit card form.

Please make all checks out to COUGAR FOUNDATION.

*Childs Name

If writing a check,always put your childs full name on the memo line. Always place all payments ina sealed envelope and label your envelope with the following:

*Amount included*Description of what funds should be applied to

- Order & Payment Form for equipment/apparel items


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2013 CHS Marching Band & Color GuardFamily Pledge FormPerformer Name: ____________________________

After considering the Marching Band and Color Guard Program at Clovis High School, the program budget,and our current financial situation, we agree to voluntarily pledge the following total amount for the 2013FallMarching Band and Color Guard Season.

$___________________________(Please write in $ amount pledged here - $350 is the suggested voluntary member pledge)

*Please Note that all Voluntary Contributions are Tax DeductiblePlease indicate a timeline for which you can commit your pledge below:

_____ A) We will contribute the full pledged amount by the first day of band camp

Monday, August 5, 2013

_____B) We will contribute/fundraise the full pledged amount in equal payments over two (2) months:

Monday, August 5 2013 & Friday, September 6, 2013

_____C) We will contribute/fundraiser the full pledged amount in equal payments over three (3) monthsMonday, August 5 2013 - Friday, September 6, 2013 Friday, October 4, 2013

____D) We will contribute/fundraise the full pledged amount based on the following timeline:

____________________________________________________________________________________

Print Mother/Guardians Name: ________________________________________________________________


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Clovis High School Parent/Student Information Card(Please print or type)

Students Name Grade

Email Student ID #

Mother Phone

Mothers email

Mailing Address

City Zip Code

Father Phone

Fathers email

Mailing Address Check here if same as above

City Zip Code


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CLOVIS HIGH SCHOOL INSTRUMENTAL MUSIC PROGRAMCOUGAR FOUNDATION #130B

1055 FOWLER AVECLOVIS, CA. 93611

559-327-1465

One Time Credit Card Payment Authorization Form

Sign and complete this form to authorize the Clovis High School Instrumental MusicProgram/Cougar Foundation#130 to make a one time debit to your credit card listed below.

By signing this form you give us permission to debit your account for the amount indicatedon or after the indicated date. This is permission for a single transaction only, and does not

provide authorization for any additional unrelated debits or credits to your account.

Please complete the information below:

I _____________________________________ authorize Cougar Foundation to charge my credit card(Full name)

account indicated below for $______________ on or after ___________________.(Amount) (Date)

This payment is for the following: Contribution Field Trip Apparel/Equipment Other

For: _____________________________________________________________________________

(Insert Student Name/Performing Group Name)

Billing Address _______________________________ Phone#____________________________

City, State, Zip _______________________________ Email ____________________________

Account Type: Visa MasterCard

Cardholder Name ______________________________________________________________________

Account Number ______________________________________________________________________


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CHS Instrumental Music

Spirit Wear OrderItems will only be delivered when paid in full

Students Name: _____________________________________________________________________________________

Parents Name: ______________________________________________________________________________________

Contact Phone Number: _______________________________________________________________________________

Method of Payment

Enclosed:

CHECK

Check # ________

CASH

Cash Enclosed

$ _____________

Credit Card Form

Attached

*Please make all

checks out to COUGAR

FOUNDATION. Include

your childs name on

the memo line.

If you have any questions or you would like to email your order form, please feel free to email

Mrs. Rocha Lozano [email protected] and please attach your order and subject the email CHS Orders

Thank you for everything and we hope you enjoy your new fantastic season with us!

2013 Spirit Wear Items for Purchase Price Small Medium Large X-

Large

2XL

(add $3)

Total

Quantity

Total Price

Fall Marching Show-Shirt $15

Fall Marching Hooded Sweat-Shirt $25

Property of CHS, White T-Shirt $10

Color Guard Warm-Ups/Sweat-Suit $75

NEW!!!! Booster Parent T-Shirt $15

NEW!!!! Booster Parent Sweat-Shirt $25

Additional Spirit Wear Items for Purchase Shoe/Glove

Size

Male Female Total

Quantity

Total Price

MB Hat & Plume(Wind Members, No Tuba/Perc. Members)

$52

Black Marching Band Shoes(Winds/Percussion )

$35

Nude Color Slip on Jazz Shoes (Guard) $25

Color Guard Flag Bag $20

Color Guard Gloves $15

Color Guard Nude ColorBody Wrapper Soft Stirrup Tights

$15

White Long Cotton Gloves (Wind Member) $2.50

Guard 36 King Rifle $46

Guard 36 King Sabre $200

GRAND TOTAL=

Bring this order form at the start of band camp

and drop it off to the Red Box which

is located next to the CHS band office.

Order forms are due by Friday, August 9, 2013
mailto:[email protected]:[email protected]

2013 complete marching band and color guard information forms

Documents