2013 ohsu summer equity program | medicine track … · mentor & laboratory staff handbook 2013...

Mentor & Laboratory Staff Handbook

2013 OHSU Summer Equity Program | Medicine Track

2013 Equity Mentor and Laboratory Staff Handbook

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Thank you for participating in the OHSU Equity Summer Research Program. This handbook was created to provide Equity Mentors and their

staff members with information about the Equity Program. It also provides guidelines and a list of contacts to ensure both mentors and students understand the program and its expectations. Within this handbook, you will find information about the following topics:

1. A description of the Equity Program 2. Policy and procedures relating to the Equity Program 3. Information about expectations of mentors and students

What is the Equity Research Program? The OHSU Equity Summer Research Program offers an exciting opportunity for college undergraduate students to spend eight weeks during the summer working with faculty and graduate students in a research and clinical setting. The Equity program has four tracks; Medicine, Dentistry, Nursing and Graduate Studies. Students will participate in weekly seminars, and meetings. And present a scientific research poster. Students will also receive career mentoring from OHSU faculty. Program Goal: The goal of this program is to increase the enrollment of talented disadvantaged applicants in OHSU’s academic programs. CDI will also track the student’s progress and provides additional advising and mentoring opportunities. Attendance:

• Schedules – The clinical mentor, research mentor and Equity Intern are responsible for setting a work schedule that works for both mentors and the intern (i.e. time of arrival and departure).

• Student Attendance Policy: Students must call or email their Lab mentor (clinical

mentor) and Ebony Lawrence if they are unable to report to work at their scheduled time. Students are responsible for making up time missed in their labs and clinic. Students are not to exceed a 40-hour work week, including seminar attendance and clinical observations. A typical work week occurs Monday-Friday.

Housing: Interns who do not live in or have housing near Portland will stay in a residence hall at Portland State University. We hope that you and your staff will help your student navigate Portland. Please consider inviting your intern to a barbeque or a home-cooked meal.

Greetings


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Clinical Observation: Interns in the medicine and dental track are required to complete a minimum of 4 hours a week with an assigned physician. Interns are required to coordinate with their lab mentor and clinical mentor on a feasible schedule that will work for both parties. Students will keep a weekly log of their hours. Interns are required to work 30-35 hours a week in the lab. Medicine Track:

Intern Checklist for Faculty (Mentors)

Interns will spend 8 weeks working 30 -35 hours with faculty and graduate students in a lab or research setting. * Interns are not to exceed a 40-hour work week, including seminar attendance and clinical observations.

It is required to have a Graduate Student/Lab Assistant in your lab assigned to orient the intern to your lab and OHSU requirements.

Weekly seminars and meetings are mandatory

Interns are required to attend weekly meetings from 12-1pm and scheduled presentations. *Please allow your intern time to travel to attend weekly seminars and meetings

Develop a mentor/mentee relationship with your mentors.

We encourage mentors (including graduate students) to develop an ongoing relationship with their mentee. Keep in touch and follow your mentee’s progress and support your mentee in applying to a graduate program.

Scientific Research Poster Presentation At the end of the program, each intern will present a scientific research poster. As a mentor, you will help your intern to create a poster and a narrative to present their research. Please save time on your calendar to attend the presentation scheduled for Friday, August 9, 2013

Shadowing Interns in the Medicine Track are required to complete a clinical observation once a week for a minimum 4 hours with an assigned school of medicine faculty member. Interns are required to complete their shadowing experience between the dates of June 17-August 9. *Students are required to work out a feasible schedule with clinical and research mentors.

Medicine Track Interns Intern Name Institution Research Faculty Mentor Clinical Faculty Mentor

Marlene Cervantes Oregon State University Katharine Zuckerman, MD MPH

Katharine Zuckerman, MD MPH

Joseph (Jose) Garcia Portland State University Hiroyuki Nakai, PhD Charles Thomas, Jr., MD Tony Hansberry II Florida A&M University Martin Schreiber, MD Martin Schreiber, MD Eugene Henderson CUNY Queens College Terry Morgan, MD, PhD Donn Spight, MD Alexandra Nowierski Portland State University Abigail Lenhart, MD Amala Soumyanath, PhD Andrea Nunez Morales Willamette University Damien Fair, PhD Som Saha, MD, MPH Dain Regis New College of Florida Mark Pennesi, MD, PHD Dennis Crawford, MD, PhD Kimberly Rojas Oregon State University Cheryl Maslen, PhD Mohamud Daya, MD, MS


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Background of the Equity Program:

In the spring/summer of 2003, due to growing concerns about the lack of diversity in their graduate student population and applicant pool, a group of training grant directors, with the support the Dean, met to review the SOM Graduate Program and make recommendations about ways to increase diversity. From this emerged a Strategic Planning Committee, which recommended developing a summer undergraduate program that recruited disadvantaged undergraduate students both locally and nationally. Although OHSU laboratories had supported research internships for many minority undergraduates in the past, these opportunities were not well advertised or coordinated with the specific goal of increasing recruitment to the graduate program. Thus, beginning in summer 2005, Graduate Studies implemented a new summer research internship program in collaboration with several existing summer undergraduate research programs at OHSU. Funding for stipends and other expenses was provided by the Dean's Office, Biochemistry/MD-PhD program and the Portland Alcohol Research Center (PARC). The SOM offices for Diversity Affairs and Graduate Studies provided staff support. Upon the restructuring of the SOM Diversity office, the program coordination was transferred from the SOM to the Center for Diversity & Inclusion (CDI) in 2009.

In 2010, the Methamphetamine Abuse Research Center (MARC) joined PARC as a sponsor of summer stipends for Equity interns. That same year, CDI introduced the Medicine track and continued with dentistry in 2011 and Nursing in 2013. Selection Process: The Summer Equity Research Program is targeted to talented students who have experienced significant economic or social disadvantage. Selection is based on grade point average, course work, articulated goals, letters of recommendations and previous lab work. The selection of the applicants is also based on the student’s ability to have a meaningful research experience and likelihood to continue a career in health and sciences. Advising & Presentations: Equity students are provided with educational advising and resources that support the individual’s academic endeavors. In addition, preparatory lectures and advising appointments have been incorporated in the summer program for additional career guidance. The Equity students participate in Murdock Seminars and presentations that highlight the pathways and opportunities in the PhD, DMD, MD, MD/PhD, BSRN and MD/MPH programs. Other presentations related to medicine, health, science, careers and community outreach are incorporated in the program. CDI maintains a file for each participating student, noting his/her progress during the summer and upcoming academic year. Advising sessions are available throughout the year to ensure students are cognizant of the prerequisites required in their selected field. Students are required to contact the Equity Coordinator yearly at the end of winter term/semester to report academic goals and progress.


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Equity Co-Sponsors: The Equity Summer Research Program is administered by the Center for Diversity & Inclusion (CDI), and supported by the School of Dentistry, School of Medicine Dean’s Office, Graduate Studies, School of Nursing and Portland Alcohol Research Center (PARC). Leading university-wide initiatives to create an environment of respect and inclusion for all people, CDI is dedicated to fostering partnerships to enhance OHSU's mission of healing, teaching, research and community service.

EQUITY and CURE Calendar: Presentations are MANDATORY June 17, 2013 – August 9, 2013

Date and Time Presenter, Location and Topic Required Attendees

Monday, June 17, 2013 9:00am – 4:30pm

Orientation Location: Medical Research Building (MRB) 310

All Equity and Cure interns

Monday, June 17, 2013 12:00pm – 1:00pm *Lunch will be provided* Introduction to mentor

Welcome Equity and CURE Students Location: Marquam Room 1116, Mackenzie Hall Event: CURE and Equity Luncheon


Monday, June 17, 2013 1:15pm-2:15pm

Allison Fryer, PhD Location: Medical Research Building (MRB) 310 Topic: Graduate School Admission Process


Monday, June 17, 2013 2:25pm-3:25pm

Jackie Wirz, PhD Location: Medical Research Building (MRB) 310 Topic: Lab expectations and poster presentation tutorial


Tuesday, June 19, 2013 Official start day for interns: Intern report directly to lab


Friday, June 21, 2013 12:00pm – 1:00pm *Lunch will be provided* Return to lab after presentation

Meet and greet Omar (Equity and CURE mentor) Location: SOM Conference room A # 4170 (Mackenzie Hall 4th Floor Deans Office) Topic: Poster Presentation and support


Saturday, June 22, 2013 6:00pm – 8:00pm

Event: House Officer Diversity Committee intern social.

Equity interns required CURE interns optional


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*Catering will be provided* *Enjoy an evening with graduate students, residents and medical students.* Event location: John Ross Condominium 3601 SW River Parkway Amenities Room, Second Floor

permission slips required

Monday, June 24, 2013 12:00pm – 1:00pm *Lunch will be provided* Return to lab after presentation

Andrew Holtz, MPH Location: Center for Health and Healing CHH ( Room 12181) Topic: Careers in science writing

Equity: Graduate Studies cohort only

Monday, June 24, 2013 12:00pm – 1:00pm *Lunch will be provided* Return to lab after presentation

David Lewinsohn, PhD and Marielle Gold, PhD Location: Veterans Administration (VA) Building 101, Room 433 Topic: MRI & MAIT Cells

Equity Tracks: Dentistry, Medicine & Nursing. All CURE Interns

Thursday, June 27, 2013 12:00pm – 1:30pm *Lunch will be provided* Return to lab after party

Susan Shugerman Location: OHSU Auditorium Middle Fireside Room (217) Topic: Summer Welcome pizza party


Friday, June 28, 2013 12:00pm – 1:00pm *Lunch will be provided* Return to lab after presentation

James Reuler, MD Location: SOM Conference room A # 4170 (Mackenzie Hall 4th Floor Deans Office) Topic: Interview Process and the importance of clinical observation.


Saturday, June 29, 2013 8:00am – 5:00pm

Mark Rutledge-Gorman, Psy.D.,

Meeting Location: Portland State University Native American Student and Community Center located at 710 SW Jackson Street.

Event: Saturday Hike

Optional for all interns Permission slips are required for CURE interns

Monday, July 1, 2013 12:00pm – 1:00pm *Lunch will be provided* Return to lab after seminar

William H. Fleming, MD, PhD Location: Center for Health and Healing (CHH) 12181 Murdock Seminar: Careers in science and medicine


Tuesday, July 2, 2013 12:00pm – 1:00pm

Jay Anderson, D.M.D., M.H.S.A. Location: SOM Conference room A # 4170



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*Lunch will be provided* Return to lab after seminar

(Mackenzie Hall 4th Floor Deans Office) Topic: Dental Careers

Thursday, July 4, 2013 Fourth of July: OHSU Closed All Equity and Cure interns

Thursday, July 5, 2013 1:00pm – 3:00pm

Donn Spight, MD, FACS, Location: OHSU Auditorium: Room # 210 Hands on experience: VirtuOHSU Surgical Simulation Lab



David Farrell, PhD, PMCB Location: Center for Health and Healing (CHH) 12181 Murdock Seminar: Scientific entrepreneurship and starting a biotech company: Founder and Chief Scientific Officer of Gamma Therapeutics, Inc.)

All Equity and CURE interns

Wednesday, July 10, 2013 12:00pm – 1:00pm *Lunch will be provided. Return to lab after presentation

Debbie Melton Location: SOM Conference room A # 4170 (Mackenzie Hall 4th Floor Deans Office) Topic: School of Medicine Admission Process


Friday, July 12, 2013 12:00pm – 1:00pm *Lunch will not be provided. Return to lab after presentation

Cynthia Morris, PhD, MPH Location: SOM Conference room A # 4170 (Mackenzie Hall 4th Floor Deans Office) Topic: How to improve your application

All Equity and CURE Interns


Rachel Dresbeck Location: Center for Health and Healing (CHH) 12181 Murdock Seminar: Grant writing

Equity Track: Graduate Studies cohort only


Aaron Janowsky, PhD and Holly Rosenzweig Location: Veterans Administration (VA) Building 101, Room 433 Topic: Transporters & Drugs and NOD2, participates in ocular inflammatory responses involved in disease

Equity Tracks: Dentistry, Medicine & Nursing. All CURE Interns

Wednesday, July 17, 2013 10:30am – 12:00pm

Name: Mark Rutledge-Gorman, Psy.D. All Equity and CURE interns


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Return to lab after presentation

Location: Mackenzie Hall 3198

Presentation: Hand on experience: Portland Alcohol Research Center

Friday, July 19, 2013 12:00pm – 1:00pm *Lunch will be provided* Return to lab after presentation

Jennifer Anderson, MS, MPA Location: School of Nursing 315 and 602 Topic: School of Nursing admissions process



Diana Parrish, Graduate Student Location: Center for Health and Healing (CHH) 12181 Murdock Seminar: Applying to graduate school from a student’s perspective


Friday, July 26, 2013 12:00pm – 1:00pm *Lunch will be provided* Return to lab after presentation

David Jacoby, MD Location: SOM Conference room A # 4170 (Mackenzie Hall 4th Floor Deans Office) Topic: MD/PhD Admission Presentation


Sunday, July 28, 2013 5:00pm

Scientific poster rough drafts DUE. Submitting your rough draft is optional. Submit your poster to Omar if you would like additional support and comments on your poster.

Optional for all interns


Andrew Watson, PhD, Location: Center for Health and Healing (CHH) 12181 Murdock Seminar: Careers in science and technology transfer


Date: Thursday, August 1, 2013 10:00am – 12:00pm

Omar’s Office hours: Presentation Support Location: Hatfield Research Center (HRC14D03)


Date: Friday, August 2, 2013 12:00pm – 1:30pm *Lunch will be provided* Return to lab after seminar

Mark Mitchell Location: School of Dentistry Room 606 Topic: School of Dentistry Admissions Process and SOD Tour


Date: Monday, August 5, 2013 12:00pm NO exceptions Send all posters in pdf and PowerPoint format

Final Equity Scientific poster DUE CURE interns send to Alena Lam Equity interns send to


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Ebony Lawrence

Wedensday, August 7, 2013 12:00pm – 1:00pm *Lunch will be provided* Return to lab after presentation

Damien Fair, PhD Location: SOM Conference room A # 4170 (Mackenzie Hall 4th Floor Deans Office) Topic: Research & Career Path (FAIR NEUROIMAGING LAB)


Thursday, August 8, 2013 12:00pm – 1:00pm *Lunch will be provided* Return to lab after seminar

Name: Norwood Knight-Richardson, MD, MA, MBA and Charles Thomas Jr., MD Location: Kohler Pavilion (KPV) 4153 Topic: Creating a Community of Diversity at OHSU and Careers in Medicine


Friday, August 9, 2013 1:30pm – 4:00pm *Last Day of Equity Program* All interns report to gallery by 11:00am for set-up and evaluations.

Equity and Cure Scientific Research Poster Presentations & Reception Location: Biomedical Information Communication Center (BICC) Gallery (First floor)


http://www.ohsu.edu/xd/education/schools/school-of-medicine/departments/basic-science-departments/behn/people/labs/fair-neuroimaging-lab/


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Program Contacts: Center for Diversity & Inclusion Ebony M Lawrence Outreach and Recruitment Coordinator [email protected] 3181 SW Sam Jackson Park Road, L601 Portland, Oregon 97239-3098 Dir: 503-494-5025 Cell: 503-890-1634 Fax: 503-494-4916 Center for Diversity & Inclusion Phone: (503) 494-5657 Fax: (503) 494-4916 [email protected] website: www.ohsu.edu/diversity Web: ohsu.edu/diversity Facebook: facebook.com/OHSU.CDI Twitter: twitter.com/OHSU_CDI Knight Cancer Institute Alena Lam Events Coordinator [email protected] 3181 SW Sam Jackson Park Road, CR145 Portland OR 97239 Dir: 503- 494-5293 Cell: 503- 407-3324 Fax 503-346-6931 | Jennifer Teeples Administrative Coordinator [email protected] 3181 SW Sam Jackson Park Road, CR145 Portland OR 97239 Dir: 503-494-8382 Fax: 503-346-6931 website: www.ohsu.edu/cancer Mentor: Abdusebur Jemal "Omar" Cure and Equity Program Mentor OHSU Email: [email protected] Direct Email: [email protected]

mailto:[email protected]


http://www.ohsu.edu/diversity

http://www.ohsu.edu/diversity

http://www.facebook.com/OHSU.CDI

http://www.twitter.com/OHSU_CDI



http://www.ohsu.edu/cancer


2013 ohsu summer equity program | medicine track … · mentor & laboratory staff handbook 2013...

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