2013 spring summer - michigan sgmp€¦ · i presented the state of the chapter. here are the...

2013 Spring Summer 1 5 9 7 3 From the President’s Pen Spotlight on the Annual Education Conference New Article! Michigan Meal Per Diems Member News The 2nd Annual MiSGMP Road Rally

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Page 1: 2013 Spring Summer - Michigan SGMP€¦ · I presented the State of the Chapter. Here are the highlights: 2011-2014 Big Hairy Audacious Goals Move to the next membership category

2013 Spring Summer




3 From the President’s Pen

Spotlight on the Annual Education Conference

New Article! Michigan Meal Per Diems

Member News

The 2nd Annual MiSGMP Road Rally

Page 2: 2013 Spring Summer - Michigan SGMP€¦ · I presented the State of the Chapter. Here are the highlights: 2011-2014 Big Hairy Audacious Goals Move to the next membership category

Your President,

Michelle A. Milligan, MSW, LMSW

From the President’s Pen!


On April 30, 2013 at the MiSGMP Annual Education Conference, I presented the State of the Chapter. Here are the highlights:

2011-2014 Big Hairy Audacious Goals Move to the next membership category of 150 or more members with a net increase of 16 members per year over the next 3 years.Increase budget to $60,000 to ensure quality education for the increased membership.

2011-2014 Strategic PlanWithin the next 3 years we will continue the growth of the nationally recognized MiSGMP into a premier state preferred organization providing high value membership return including: Nationally recognized relevant professional development services, timely quality communications, relationship-building opportunities for acontinually growing membership of 160 members (net increase of16 members per year over the next three years. Increase annual budget to $60,000.

2012/13 Achievements

Recognized by National at the 2012 National Education Conference for: Chapter Excellence (2nd year in row) and 2nd place for Programming of the Year. Creation of the new and improved quarterly MiSGMP newsletter;the first edition was sent out in March 2013, you are now reading the 2nd edition!All programs and the Annual Education Conference have provided excellent professional development and can be used towards GMS and CMP certification; monthly programs provide time for relationship building. The 2012-2013 Revenue Budget $47,600; the 2012-2013 Expense Budget $50,510, speed dating event occurred in August 2012 to encourage member involvement in committees. Sponsorship bundling with instant invoicing established and a membership drive resulting in 14 new members!!! And the iPad went to Kristen Taylor of NAMI Michigan who brought in 6 new members, 4 planners and 2 suppliers. Awarded suppliers with MiSGMP Membership Longevity at the AEC.

Volunteer OpportunitiesCommittee Involvement. Click here to check out available committees. Board Member Elections in 2014

What’s NextCertificates of attendance sent directly to your email after attendance at a program. Certificates will include GMS category for easy tracking and can be used for CMP certification. Another Membership Drive and another iPad giveaway! Redesigned website, more awards for the Michigan Chapter at the 2013 National Educational Conference, voting for Supplier and Planner of the Year (Oscar-style!), more GMS certifications issued, a newly awarded CGMP for Michigan Chapter members, member mentoring and retention program, and much more! I hope to see all of you at an upcoming MiSGMP program or the Road Rally in Kalamazoo.

Page 3: 2013 Spring Summer - Michigan SGMP€¦ · I presented the State of the Chapter. Here are the highlights: 2011-2014 Big Hairy Audacious Goals Move to the next membership category

2nd Annual MiSGMP Road Rally!

Monday, July 22, 2013 Hosted by Discover Kalamazoo


Education, Events, and Professional Development

Check www.misgmp.org regularly for up to the minute and complete information on monthly programs, special events, locations, times, and event registration.

The Governmental Meeting Specialist or GMS program is a wonderful way to show your boss the return on investment for your attendance at monthly meetings. All the information needed to apply is only a click away. In addition, if you have already realized the added benefit of the GMS program and were one of the first to receive the certification, you may be coming up for renewal. For complete information and materials, or a renewal application click here, or visit: www.misgmp.org, and look under the Education tab.

Government Meeting Specialist (GMS)

July 2013 - Don’t miss the 2nd Annual ROAD RALLY in Kalamazoo! See the next page of the newsletter for all the details, and register now!

Sponsored by:

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Host Hotel: Four Points by Sheraton 3600 East Cork Street Court Kalamazoo, MI 49001 (269) 385-3922

Room Rate, $75 for planners and suppliers Make hotel reservations at:https://www.starwoodmeeting.com/Book/MISGMP

8:30am Breakfast, Four Points by Sheraton, Kalamazoo

9:00am Team assignments and directions

9:30am Departure

12:30pm Lunch and Awards, Holiday Inn West, Kalamazoo

This year, planners and suppliers will again team up to find the secret clues that will lead them on a journey through the streets of Kalamazoo. Here's your chance to learn more about our suppliers and the Kalamazoo area as well. The Road Rally is the MISGMP Summer fundraiser. So sign up now and ...get your motors running!

Road Rally Schedule

Wednesday, August 21, 2013 Eagle Eye Golf & Conference Center15500 Chandler RoadBath, MI 48808-9600http://www.hawkhollow.com/map.php

9:00 am - 3:00 pm 9:00 am - 10:00 amPresentation: Create Value by Creating Experiences10:00 am - 3 pm Trade Show11:30 am -12:30 pm, Lunch12:30 pm - 1:30 pmLinkedin Presentation: You Joined! Now What?!

This program is FREE to ALL MiSGMP members and their guests!!!

Sponsored by:

Wednesday, September 18, 2013

You've heard of governmental immunity. Well, there is no such thing when it comes to Mother Nature. Yes, the weather can certainly have an effect on our meetings and we had some first-hand experience with this when the Grand River overran its banks during April of this year. Several meetings being held at the Amway Grand Plaza were affected, so our meeting this month will focus on the response of the local CVB, the Amway Grand staff, and the government/association meeting planners to this event. Our panel of planners and suppliers will take a look at best plans and best practices when it comes to preparing for the unknown.

Page 4: 2013 Spring Summer - Michigan SGMP€¦ · I presented the State of the Chapter. Here are the highlights: 2011-2014 Big Hairy Audacious Goals Move to the next membership category

From National Headquarters

National Conference

Over 17 Michigan Chapter members attended the 2013 National Education Conference and Expo in Orlando, May 22-24, 2013. They joined nearly 900 industry peers for education, resources and networking at the largest gathering of government meeting professional that is offered each year. We were proud to have such a great turnout of Michigan planner and supplier representatives!

Every year, your chapter Board aims to bring home one or more chapter awards recognizing outstanding achievement, and they did. MiSGMP again won the Chapter Excellence Award and even a special award for our President. Look for all the highlights, award information and photos in the Summer/Fall edition of the newsletter, coming in July 2013.

If you were unable to attend this National Conference, set your sights on these future dates and locations!

Future National Conferences2014 and 2015 National Education Conferences & Expos will be held in Portland, Oregon and Minneapolis, Minnesota, respectively! Visit: www.sgmp.org/news.cfm for more information, and see the press release.

Thank you to Annual Conference Star Reporter, Steve Yoder, for this recap of the 2013 Annual Education Conference! A sincere thank you also goes out to the Park Place Hotel for wonderful accomodations!

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MiSGMP partners with ORGPRO for this year’s conference! Learn more at:


Did you hear?Spotlight on the MiSGMP 2013 Annual Education Conference

Winner, winner chicken dinner! A chicken dinner is great, but member KRISTEN TAYLOR of the National Alliance on Mental Illness Michigan Chapter won something so much nicer!!!

Congratulations to Kristen for winning the spring Membership Drive! She is the proud owner of a new iPad for successfully recruiting four planners and two suppliers. WOW!!! Other members deserving honorable mention who each recruited new members are:

Roberta Haney-Jones of Prosecuting Attorneys Association of Michigan

Anissa DeVlaminck of Michigan Public Health Institute

Thank you to all those who participated and made great effort to help the Michigan Chapter reach our membership BHAG (Big Hairy Audacious Goal) of 160 members by June 2014!!! We are getting there quickly, and the first-ever membership drive was a huge success! Finally, great job to the Membership Committee for their ongoing efforts and leadership in reaching this goal!

What can I do on the MiSGMP website?!

View Upcoming Program Information and RegisterReview My Attendance (8/2011 to present)Read NewslettersLook for Preferred VendorsContact the BoardPrint InvoicesPurchase SponsorshipsPurchase Special ItemsName Changes/Transfer of MembershipAccount ChangesRenew MembershipRegister for the National Education Conference

Meeting Planning Monopoly!For those of you not able to attend the recent MiSGMP Annual Education Conference in Traverse City, you really missed a great program! The Monday evening tour of the former asylum tunnels was a hoot! The bus trip on what has to be one of the state’s worst roads was certainly a wild ride! Was I the only one to notice that the asylum was located on Silver Road (as in Andy Silver with the Department of Community Health) ... hhmmm??? Being one of the older guys in our group, I have attended many conferences over my career. I can tell you that I continue to be impressed with the high quality of our chapter programs. This year’s AEC speakers were all top notch and the registration fee was a screaming bargain! Having a nationally recognized speaker the caliber of Joan Eisenstodt join us was frosting on the cake. Joan is an icon in our business and her discussions on industry ethics and emergency preparedness were thought provoking and entertaining. On a more humorous note, our closing speaker, Tim Gard, had all of us who stayed for the last session rolling in the aisles (no snoozing or playing with smart phones in this session)! What a great way to end a very educational and fun conference!

Be sure to plan on attending next year’s AEC - you won’t be disappointed!Steve

And MORE!!!

April 30 - May 1, 2013Park Place Hotel, Traverse City

Page 5: 2013 Spring Summer - Michigan SGMP€¦ · I presented the State of the Chapter. Here are the highlights: 2011-2014 Big Hairy Audacious Goals Move to the next membership category

Welcome New Members Member Spotlight


Not a member YET?!

Joining is easy!

For complete details

and information, visit:


Click on the

Membership tab for:

Planner and Supplier

membership benefits,

applications, and more.

If joining as a supplier,

a planner match is



In this edition of the newsletter, the spotlight is on a long list of new members to the Michigan Chapter! The Member Spotlight feature will return again in the Summer/Fall edition of the newsletter, but this season boasts so many new members to the Michigan Chapter that we needed nearly an entire page to list them all. For this accomplishment, we can certainly thank all the members who participated in the recent Membership Drive!

We are thrilled to welcome the following new members who joined this spring (through April 30)! Please introduce yourself and visit with them at an upcoming chapter event!

Larry Ackerman, NAMI - Michigan Linda Burghardt, NAMI - Michigan

Kristy Carlson, Yarrow Golf and Resort

Amy Castner, State Bar of Michigan

Kaleigh Erickson, Radisson Hotel Lansing

Shelene Hahn, NAMI - Michigan

Patti Ingleson, Ann Arbor CVB

Beth Jones, U of M Planner

Jennifer Reagan, Kettunen Center

Sarah Rhodes, The Inn at St. Johns

William Robinson, Greektown Casino

Tracy Sproul, State Bar of Michigan

Stephen Thomas, MI Chapter Int’l Association of Arson

Angela Tomasko, Prosecuting Attorneys Association of Michigan

Stephanie Lynn Yager, Michigan Health and Hospital Association

Page 6: 2013 Spring Summer - Michigan SGMP€¦ · I presented the State of the Chapter. Here are the highlights: 2011-2014 Big Hairy Audacious Goals Move to the next membership category

Wow! Check out this crafty (and a bit lucky?!) tip! The following Frugal Planner’s Tip of the Week was published in Meetings and Conventions online at: www.meetings-conventions.com

When Idan Keren, CMM (oktmeeting.com), needed to reduce a clients’ room count by 80 percent just a month before the conference, he found a solution that made the hotel and group happy. Rather than paying the $40,000 attrition fee, Keren personally found another group to fill the space, and the hotel dropped the fee.

click here to view this tip online, and to subscribe to the Tip of the Week, click here or visit:


The Law & The PlannerHow to Prevent Hidden Hotel FeesContracts should require full disclosure

of all costs

by Jonathan T. Howe, Esq.

The following excerpt is from:Meetings and Conventions, June 2013

“In late November 2012, the Federal Trade Commission sent a letter to 22 undisclosed resort hotels regarding their pricing practices pertaining to resort fees and charges that might not have been disclosed prior to the time a booking was made. (For more information, read “FTC Warns Hotels About Hidden Fees.”) ...”_____________________________________

To read the full article, go to:www.meetings-conventions.com(News & Articles Tab)_____________________________________


• Ferret out all fees that might be tacked onto the bill once a hotel room is occupied, and have your contract address how the extra fees will be handled.

• Once a room rate is decided on, get the hotel to agree that no other fees will be added on after the fact.

• Keep copious documentation for any auditing processes that are in place to keep your meeting budgets in line.

Have a great tip to share with our members?Post it to our Facebook page or send it to [email protected] to possibly be included in the quarterly newsletter!

Monthly Meetings - RecapDid you miss a monthly education meeting?!

We missed you too!For a recap of past monthly meetings,

visit the website, under the Education Tab.

Michigan Chapter Society of Government Meeting Professionals


State of Michigan Meal Per Diems – You May be Surprised!by Laurie A. Nickson, CMP, GMS

Director of Professional Programs, MiAEYC, Specialist/Conference Coordinator, MDE

The State of Michigan meal per diems*, although standardized, may be interpreted differently from department to department...

apparently one size does not fit all! After some research and discussion with the designated travel contact* for Michigan

Department of Education (MDE), I offer the following information – which is applicable to events sponsored by/through

MDE, and perhaps other departments.

Service Charges

First and foremost, the state meal per diems for group meeting meals are not inclusive of a service charge. And, service charge is

the phrase to use, not gratuity! For individual meals submitted by a MDE employee for reimbursement, the per diem meal rate

is inclusive of the service charge. I’ve heard from state employees in other departments that they have successfully submitted

and been reimbursed for meals with an additional service charge of up to 15%. Typically, MDE employees simply ‘eat’ (sorry!)

the gratuity/service charge.

Meal Per Diems

Michigan’s current ‘general’ in-state meal per diems are breakfast, $7.25; lunch, $7.25; dinner, $16.50. The current Michigan

Select Cities* meal per diems are breakfast, $8.75; lunch, $8.75; dinner, $21.00. To add to the mix, the current rate for a ‘Group

Meeting Lunch’ is $10.25. So, what are the ‘Group Meeting’ rates for breakfast and dinner? There aren’t any listed. I was told

to use the general breakfast and dinner per diem rates or, if applicable, the Michigan Select Cities breakfast and dinner per

diem rates – again, exclusive of a service charge.


The state meal per diems do not address ‘breaks.’ Typically the department, event budget or funding stream guidelines dictate

what is allowable. The MDE travel contact stated a break must not exceed the cost of the lowest allowable meal per diem. And,

if it is a full day meeting, a morning and afternoon break may be allowed. Confusing? Yes! In speaking with other government

planners regarding their budgets for breaks, the amount budgeted was typically $3–$5, per person, per break.


For state government planners – check with your department travel contact for clarification so you can maximize the allowable

money for food & beverage. For suppliers – service charges are not included in the meal per diem rates; rates are higher for

select cities; there is a group meeting lunch rate; and breaks may be a way to maximize what you can offer. And, don’t forget,

the state government lodging rate increased from $65 to $75 on January 1, 2013!


*The link to the Department of Technology, Management & Budget (DTMB) page with information about travel arrangements,

travel rates and select cities, travel forms, meetings, regulations & policies, and partners – including everything with an * in

this article – is: http://www.michigan.gov/dmb/0,4568,7-150-9141_13132---,00.html

Resource Central!Check out this original publication by a MiSGMP Board member!

Article printed with permission from Laurie Nickson, CMP, GMS 8 9

Page 7: 2013 Spring Summer - Michigan SGMP€¦ · I presented the State of the Chapter. Here are the highlights: 2011-2014 Big Hairy Audacious Goals Move to the next membership category

MiSGMP Member Committees Get active! Take part! We are only as strong as our membership!

Advertising/Marketing/Sponsorship CommitteeThis committee is responsible for website and email advertising, soliciting sponsorships for special events and marketing the chapter brand. Chair: Diane Dick, CMP, GMS • (517) 327-9261 • [email protected]

Annual Education Conference This committee is responsible for planning and implementation of the chapter’s Annual Education Conference.Co-chairs: Andrew Silver • (248) 735-7092 • [email protected] Chris Ward • (517) 374-6848 • [email protected]

Certification CommitteeThis committee is responsible for overseeing the implementation of the GMS Certificate program. Chair: Michelle Milligan • (313) 833-2830 • [email protected]

Community Service CommitteeThis committee is responsible for planning and implementation of the Chapter’s charitable activities. Chair: Mandy Flutur • (734) 794-2262 • [email protected]

Education CommitteeThis committee is responsible for soliciting proposals for regular meeting sites, special meetings, seminars and workshops. The Committee is also responsible for determining, establishing and promoting the educational programs of the Chapter and of the Society. Co-chairs: Andy Silver • (248) 735-7092 • [email protected] Chris Ward • (517) 374-6848 • [email protected]

Honors & Awards Committee This committee is responsible for developing and implementing an awards program giving recognition to the Chapter Members who have significantly contributed to the objectives of the Chapter and to the Society. Chair: Mandy Flutur • (734) 794-2262 • [email protected]

Membership Committee This committee is responsible for the recruitment and retention of members and, through the Registration Subcommittee, for coordination of meeting registration. Chair: Nick Hussein • (989) 460-1704 • [email protected]

Communications/Website/Social Media CommitteeThis committee is responsible for monitoring all publications and communications of the Chapter. Chair: Sarah Jarous • (517) 347-7000 • [email protected] Website: Andrew Silver • (248) 735-7092 • [email protected] Media: Nate Melvin • (269) 488-0058 • [email protected]

Special Events CommitteeThis committee shall be responsible for those chapter functions that do not fall under the jurisdiction of the Education Committee, the annual awards banquet and silent auction, the summer fundraiser, and other events. Chair: Laurie Nickson • 517-351-4183 • [email protected]

There’s still time!!! Sponsorship opportunities are available for:

~ 2nd Annual MiSGMP Road Rally in July! ~ Monthly Education Program with the CVBs in October! ~ 2013 Annual Silent Auction and Awards Banquet in November! Click here for Grand Slam Sponsorships and current 2013 rates! ... 2014 rates coming soon to the website! Or visit the “Catalogs” tab:at www.misgmp.org.

For Advertising questions, contact Diane Dick at: [email protected]

Click the SGMP logo and check out the National website. There's lots of great information on what's happening in SGMP, links to all chapter websites, the online supplier guide, member information, and a place to submit your RFP to all member suppliers.

Our Mission

The Michigan Chapter of the Society of Government Meeting Professionals (MiSGMP) is dedicated to improving the knowledge and expertise of individuals in the planning and management of government meetings through education, training, industry relationships and mutual support.


Show your spirit MiSGMP-style!

MiSGMP Polo Shirts are available for purchase for only $25, in any size!

The attractive Core365™ Ladies and Men’s Performance Pique Polo by North End is offered in true royal blue with white embroidery of the

recently revised MiSGMP logo!

Purchase shirts on thecatalogs tab at www.misgmp.org

Page 8: 2013 Spring Summer - Michigan SGMP€¦ · I presented the State of the Chapter. Here are the highlights: 2011-2014 Big Hairy Audacious Goals Move to the next membership category

Michigan Chapter - Society of Government Meeting Professionals


Need to contact the chapter?

Mailing Address:143 CadyCentre, #249 Northville MI 48167

[email protected]



SGMP National Office908 King Street, Suite 200

Alexandria, VA 22314Ph: 703-549-0892Fax: 703-549-0708

LIKE US on Facebook!www.facebook.com/


PresidentMichelle Milligan, MSW, LMSWThird Circuit Court-Clinic for Child Study, Clinic for Child Studye-mail: [email protected]

1st Vice-PresidentLaurie Nickson, CMP, GMSMichigan Association for the Education of Young Children (MiAEYC), Michigan Department of Educatione-mail: [email protected]

2nd Vice PresidentNick Hussein, GMSDoubletree by Hilton Bay City - Riverfront e-mail: [email protected]

TreasurerNate Melvin, CMP, CTADiscover Kalamazooe-mail: [email protected]

SecretaryChris WardMichigan Associaton of Commmunity Mental Heallth Boardse-mail: [email protected]

Director, Planner Sarah JarousMichigan Coalition to End Domestic and Sexual Violencee-mail: [email protected]

Director, Supplier Mandy Flutur Weber’s Inne-mail: [email protected]

Director at LargeDiane Dick, CMP, GMSMI Inst. for Educational Management, MI Assn. of School Administratorse-mail: [email protected]

Immediate Past PresidentAndrew SilverMichigan Department of Community Healthe-mail: [email protected]

Unless otherwise noted, Board meetings occur either before or after the monthly meeting, and at the same location.

MiSGMP Board of Directors