That’s what we do!

Order to Cash | Professional Services

Risk Assessment

Credt Limit calculation eBilling ePaymentCollections Disputes Cash

Application

Professional Services

Temporary Support

Consultancy

Software Implementation

Training

Project Management

Order to Cash | Software Solutions

Risk Assesment

Credt Limit calculation eBilling ePaymentCollections Disputes Cash

Application

Reporting

Software Solutions

Professional Services

e-Invoicing

Our referencesProfessional

ServicesLeasing Logistics Manufacturing Chemicals

Solution Design

Hosting

Source data Doc creation Distribution

FaxStorage

Email Post

Reporting

Global Picture

Customer

Main Events

System logical building blocks

INCOMINGReceiving input

XML

• VFS sends XML– FTP folder– 1 XML = 1 invoice– XML rules = XSD (tbd)– XML contains exhaustive information

• System picks up & starts processing

Advertising image

• VFS sends image– FTP folder– Image must follow strict rules (tbd)

• System picks up & starts processing

• On failure:– Failure email sent– Image stored in ‘failed’ folder on FTP

PROCESSINGMain business logic for invoice handling

Decision Rules - new invoice

• Simple:– Input XML states chosen transport method

• Email• Letter• Fax

Decision Rules - retries

• if last transmission type is ‘email’ and transmission status is ‘timeout’– if previous retries for email > 1, then try again– else:

• if fax number available: try fax• else if postal address available: try letter

• if last transmission type is ‘fax’ and transmission status is ‘failed’– if previous retries for fax > 1, then try again– else:

• if postal address available: try letter• if no postal address available: set invoice status to ‘unsuccessful’

PDF creation

• Template– 1 template with minimal variations– Template languages: dutch, flemish, english, french– Free space for advertising image

• PDF creation– Merge XML data with template– Include advertising image

Certification

Storage

• Long term storage provided

OUTGOINGSending of invoices

Email

• Create email with download link to the invoice• Listen for clicks

– Update status– Return invoice PDF

• Follow up on clicks– No click after X days? Update status.

Letter/fax

• PDF concatenation• Send PDFs to PostNL (1 batch, zipped)• Listen for result XML from PostNL, update

status

REPORTINGVisual follow-up

Login

• Basic login screen• Minimal number of fixed users created at setup

time

Search

• Search invoices on– Invoice number– Customer name– Delivery status– Current transmission method

Results

• List of matching invoices– With general invoice information– Possibility to download invoice PDF

• Per invoice, show list of transmissions– Previous transmissions– Current transmission attempts

Bert Jans | Solution Consultant eInvoicingDe Molen 233994 DA HoutenThe Netherlands

http://www.icredit.nl

Connected to Receivables

Contact us

Sven Bruggeman | Managing Partner

Veldkant 33A2550 KontichBelgium

e : sven.bruggeman@icredit.bem: +32 495272756t : +32 3 4 513667f : +32 3 4 508039http://www.icredit.be