2014 - 2015 club and organization handbook

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2014-2015 Club and Organization Handbook A Publication Of Regis University Student Government Association Regis University Office of Student Activities 3333 Regis Boulevard Mail Stop J-12 / 3333 Regis Boulevard Denver, Colorado 80221-1099 Denver, Colorado 80221-1099 303-964-5394 303-458-3505 303-964-5530 (fax) 303-964-5530 (fax)

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Page 1: 2014 - 2015 Club and Organization Handbook

2014-2015 Club and Organization Handbook

A Publication Of

Regis University Student Government Association Regis University Office of Student Activities 3333 Regis Boulevard Mail Stop J-12 / 3333 Regis Boulevard Denver, Colorado 80221-1099 Denver, Colorado 80221-1099 303-964-5394 303-458-3505 303-964-5530 (fax) 303-964-5530 (fax)

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TABLE OF CONTENTS TOPIC PAGE Clubs and Organizations at Regis University (Listing) 4 Frequently Asked Questions 5 Clubs and Organizations: General Information Beginning a New club or Organization 7 Registration with Student Government 7-8 Benefits of Registering with RUSGA 8 RUSGA Application and Registration Process (chart) 9 Starting Strong: Student Organization To-Do List 10 Clubs and Organizations at Regis University What makes Regis distinct? 12 What makes a Student Leader? 12-13 Identifying Your Leadership Style 14 Expectation Inventory 15 Team Building: Facilitating Learning and Fostering Ownership 16 Developing an Organizational Mission Statement 16 Programming at Regis University: What does that mean? 17 Feedback: Wrapping Up the Year 18 Constitutional Items Regarding Clubs and Organizations and Student Senate 19-21 Model Constitution: About 21 Model Constitution 22 Guidelines for Spending Appropriation Grant Money 23 Sweatshop Free Apparel Amendment for Clubs and Organizations 24 Sweatshop Free Resource List 25-26 Regis University Student Government Appropriations Process (chart) 27 Policies and Procedures for Clubs and Organizations Mission of the University 29

• Student Life Mission Statement 29 • Student Conduct Expectations 29

University Guidelines for All Student Organizations 30-31 Special Category Organizations 31 Club and Organization Sanctions 31 Alcohol Policy and Procedures 32-33

• University Alcohol Policy 32 • Alcohol at University-Sponsored On-Campus or Off-Campus Events 32 • Inclusion of Alcohol at Events 32-33 • Public Performances for Films and Video 33-34 • Recognizing a Public Performance 33 • Programming Examples 33-34 • Obtaining a Public Performance License 34

Fundraising Policy 34-35 Fundraising Drive / On-Campus Solicitation Form 36-37 University Image: Graphic Standard Policy 38 Publicizing an Event, Service of Organization On-Campus? 39 On-Campus Speakers, Public Events, political or Religious Activities, or Outside Groups 40 Reserving the Student Activities Van 41 Frequently Used Forms Club and Organization Annual Registration Form 43 Club and Organization Roster 44 Club and Organization Service Project Forms 45-47 Program Planning Guide 48-49 Program Evaluation 50 RUSGA Appropriations Appeal Form 51-52

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Regis University’s Office of Student Activities publishes the “Club and Organization Handbook” annually. Copies of this handbook are distributed to club and organization leadership and advisors with the intent of assisting emerging and existing student groups become successful and sustainable organizations, while walking them through the process of becoming officially recognized clubs by the Office of Student Activities and RUSGA. Subsequent editions supersede the policies and procedures contained in this edition. In addition to this handbook, the Student Activities professional staff, and the RUSGA executive cabinet, are available to assist you with any student organization issue. For questions or comments regarding this manual or the procedures herein, please contact the Office of Student Activities at:

Office of Student Activities Student Center Room 200 Regis University, MS J-12

3333 Regis Boulevard Denver, CO 80221

Phone number: 303-458-3505 Fax number: 303-964-5530

http://www.regis.edu/regis.asp?sctn=lif&p1=sa

CONTRIBUTORY RESOURCES In many ways, this guidebook is the consolidation of pre-existing policies and procedures from across Regis University. Several departments and individuals graciously shared useful materials which have been included in the preceding pages. The Office of Student Activities would like to acknowledge the contributions to the Club and Organization Handbook made by the following offices and individuals:

• Office of Development • Office of Public Affairs • University Wellness Center • Office of Service Learning

In addition to the many references within the Regis community, the following external resources added to the development of this handbook:

• Creighton University’s Student Organization’s Guide to Success for Moderators; • Gonzaga University’s Clubs and Organizations 2000-2001 Recognition Manual and Recognition Packet • Canadian Association of Student Activity Advisors: Leadership Styles • Canadian Association of Student Activity Advisors: Spot the Student Leader: Is it you?

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Clubs  and  Organizations  at  Regis  University    

Student  Activities  Programs  Best  of  Colorado:  freshmen  and  transfer  student  events  Graduate  Student  Council  Last  Call:  Senior  student  events.  Leadership  Development  Certificate  Program  Ramblers:  a  singing  and  performance  arts  group  Walkers  Pub    Wellness  and  Recreation  Programs  Club  Sports     Lacrosse  (men)  

Volleyball  (men;  women)  Rugby  (men)  Dance  team  

Intramural  Sports     Basketball  (men  and  women;  3  on  3;  5  on  5)     Flag  Football  (coed;  men)     Indoor/outdoor  Soccer(coed)     Ultimate  Frisbee  (coed)     Volleyball  (coed)     Dodgeball  (coed)  Outdoor  Adventure  Program    Academic  Organizations  and  Honor  Societies    Alpha  Epsilon  Delta:  Pre-­‐‑Medicine  Honor  Society  Alpha  Sigma  Nu:  National  Jesuit  Honor  Society  Chemistry  Club  HSAC  (Honors  Student  Advisory  Council)  Lambda  Pi  Eta:  Communications  Honor  Society  Leadership  Program  National  Society  of  Collegiate  Scholars  Phi  Alpha  Delta:  Pre-­‐‑Law  Society  Polaris:  Honors  department  publication  Pre  Health  Club  Reflections:  literary  magazine  Regis  Association  of  Nursing  Students  (RANS)  Regis  Forensics  Team    Social  and  Special  Interest  Organizations  Active  Minds  Art  Club  Asian  American  Association  Bicycle  Club  Black  Student  Association  Chessuits  -­‐‑  Chess  Club  CHOICES:  Substance  abuse/healthy  lifestyles  Peer  

Educators  

College  Republicans  Commuter  Student  Association  Compassion  by  the  Book  Fellowship  of  Christian  Athletes  GSA:  Gender  and  Sexuality  Alliance  Insignias:  Admissions  Office  Tour  Guides  OutRegis:  improv  comedy  club  Peace  and  Justice  Organization  Mi  Gente:  Latin  American/Hispanic  ResJudica:  Pre-­‐‑law  club  RHA:  Residence  Hall  Association    Romero  House:  a  live-­‐‑in  community  service  experience  SAAC:  Student  Athletes  Association  Students  For  Life:  Pro-­‐‑life  club  Student  Veterans  of  America  Swinging  In  the  Rain:  Swing  Dance  Club  Young  Democrats    Student  Media  Highlander:  campus  newspaper  KRCX:  student-­‐‑staffed  radio  station  (101.5)  Ranger  Yearbook   Student  Government  Organizations  Appropriations:  hears  funding  appeals  and  distributes  

club  funding  Class  Representatives:  sponsor  events  for  each  class  Community  Involvement  Committee  (CIC):  sponsors  

neighborhood  clean-­‐‑up  and  community  garden.  Executive  Cabinet:  responsible  for  providing  strong  

leadership—lead  by  the  Student  Body  President  Healthcare  Awareness  Committee:  hosts  events  to  

increase  healthcare  awareness  (HAC)  Judicial  Board  Multi-­‐‑cultural  Awareness  Club:  plans  events  to  celebrate  

cultural  diversity  (MAC)  and  supports  student  identity  groups.  

Program  Activities  Committee:  plans  weekly  event,  both  on  and  off  campus  (PAC)  

Social  Justice  Committee  Student  Judicial  Board:  responsible  for  hearing  and  

deciding  cases  regarding  student  discipline  Student  Senate:  addresses  issues  facing  student  body—

chaired  by  Student  Body  Vice  President  Sustainability  Committee:  spearheads  environmental  

stewardship  and  programming  for  student  body  

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FREQUENTLY  ASKED  QUESTIONS                    

1. Who  do  I  call  to  reserve  meeting/event  space?      Event  Services  (x4143,  Student  Center  room  216)  schedules  the  Ranger  Grille,  Cafeteria,  and  other  conference  rooms  on  campus.    If  you  need  to  reserve  a  meeting  space  or  a  location  for  an  event,  contact  Event  Services.      

 2. How  do  I  get  money  for  my  club/organization?    

Once  your  club  has  attained  official  club  status  by  the  University,  you  are  eligible  to  apply  for  funds  through  the  Student  Senate  Appropriations  Committee.    Appropriations  packets  are  available  in  the  RUSGA  Office,  first  floor  of  the  Student  Center.    The  committee  will  review  your  application,  set-­‐‑up  a  hearing  with  your  club,  and  then  make  a  decision.  (For  more  info  on  appropriations  see  pgs.  19)  

 3. How  do  I  spend  money  for  my  club/organization?      

There  are  a  few  ways  to  spend  your  club’s/organization’s  allocated  budget:    

a. Fill  out  a  Cash  Advance  form  (available  from  Student  Activities  Professional  Staff)  and  bring  it  to  the  Cashier’s  office  (first  floor,  east  side,  Main  Hall)  and  they  will  give  you  cash  (up  to  $200)  to  spend  for  your  club.    You  must  save  all  receipts/invoices  and  return  them,  with  change,  to  the  professional  staff  member  who  signed  the  advance  form.  

b. Pay  for  the  items  on  your  own  and  get  reimbursed  by  filling  out  an  Expense  Form  (available  from  Student  Activities  Professional  Staff).    Again,  you  must  save  all  your  receipts  and  invoices  to  get  reimbursed.    Purchases  of  less  than  $200  will  be  reimbursed  with  cash;  purchases  of  more  than  $200  will  be  reimbursed  through  a  check  request.    NOTE:  reimbursements  will  only  be  given  for  materials  approved  by  the  Student  Senate  appropriations  committee  or  a  Student  Activities  professional  staff  member.  

c. In  certain  instances  a  purchase  may  be  made  with  a  university  purchasing  card.    Contact  a  Student  Activities  Professional  Staff  member  for  more  details  regarding  this  form  of  payment.  

d. Check  Request.    For  purchases  involving  amounts  greater  than  $200  a  check  request  is  generally  used.    The  processing  of  a  check  request  takes  a  minimum  of  five  business  days.  

 Don’t  forget  that  Regis  University  is  a  Tax  Exempt  institution,  so  students  need  to  present  a  copy  of  the  Tax  Exempt  Certificate  when  purchasing  items  in  the  state  of  Colorado.  Copies  of  the  Tax  Exempt  Certificate  are  available  from  the  Assistant  Director  of  Student  Activities.  The  University  will  reimburse  up  to  $3.00  of  tax  on  any  purchase/purchases.  The  best  rule  of  thumb  is  to  obtain  a  copy  of  the  certificate  prior  to  purchasing  any  items  for  an  event  or  for  your  club/organization.    The  tax  exempt  number  may  not  be  used  for  personal  purchases.      

 4. Can  our  club  fundraise?  Who  do  we  need  to  talk  to?  (For  more  info  on  fundraising  see  pgs.  29-­‐‑31)  

Yes,  fundraising  is  an  option  for  clubs  to  raise  money.    Any  club  or  organization  wanting  to  do  a  fundraising  project  must  complete  a  “Fundraising  Action  Plan”  form  and  submit  it  to  the  Development  Office  (Main  Hall,  x3535)  for  approval.    Forms  are  available  in  the  Student  Activities  Office.  

 5. What  are  some  ways  to  publicize  an  event?  (For  more  information  on  publicizing  see  pgs.  33)  

There  are  many  resources  available  through  Student  Activities  for  publicizing  an  event.    Remember  that  anything  you  post  in  campus  buildings  must  first  be  approved  and  posted  by  the  Student  Activities  Office.    If  your  organization  wishes  to  post  in  the  Residence  Halls,  posting  must  be  dropped  off  in  Residence  Life,  room  216  of  the  Student  Center.    Here  are  some  highly  effective  publicity  alternatives:    

a. Post  flyers  in  buildings  around  campus  b. Post  your  event  on  the  electronic  marquee  outside  of  the  Student  Center  c. Have  your  event  advertised  in  the  Student  Activities  slideshow  on  the  big  screen  in  the  Dining  Hall.    d. InSite  posting  

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e. Sidewalk  Chalk    (for  more  information  on  sidewalk  chalk  please  consult  the  posting  policy.)  f. Make  large  posters  using  Butcher  paper  to  post  in  the  Student  Center  lobby  or  on  A-­‐‑frames  around  high-­‐‑

traffic  spots  on  campus    g. E-­‐‑mail  a  brief  description  and  details  of  your  event  to  the  Director  of  Student  Activities,  for  inclusion  in  

the  weekly  events  e=mail.  

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Section One Clubs and Organizations: General Information

 

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Beginning  a  New  Club  or  Organization  This  guide  has  been  designed  to  assist  you  establish  your  new  club  or  organization  at  Regis  University.    In  order  to  be  recognized  by  the  University,  a  club  or  organization  must  meet  the  following  criteria:  

Membership  must  be  open  to  all  students  with  regard  to  race,  color,  national  or  ethnic  origin,  handicap,  sex  or  religion.  Open  membership  is  mandatory  if  the  organization  wishes  to  apply  for  financial  support  from  the  Regis  University  Student  Government  Association’s  (RUSGA)  Executive  Cabinet  through  the  Appropriations  Committee.  Restricted  membership  may  be  granted  if  the  organization  provides  adequate  justification  for  this  special  status,  i.e.  academic  honor  societies.          

A  current  Regis  University  faculty  or  staff  member  must  agree  to  advise  the  club  or  organization.   Officers,  as  defined  by  the  organization’s  constitution,  must  be  in  good  standing  with  the  University  (not  on  

academic  or  disciplinary  probation).    If  an  officer’s  actions  or  grades  merit  University  probation,  he  or  she  will  be  removed  from  office.  

Groups  applying  for  registration  must  meet  a  need  not  presently  met  by  any  other  organization  or  department  on  campus.  

The  organization  must  live  out  the  University  mission  and  be  consistent  with  the  values  of  Catholic  and  Jesuit  traditions  in  both  purpose  and  practice.  

A  Registered  group  must  contribute  to  the  overall  educational  mission  of  the  University.    It  must  demonstrate  that  its  activities  will  contribute  to  the  advancement  of  social,  moral,  cultural,  intellectual,  physical,  or  spiritual  development  of  its  individual  members  and  the  University  community.  

The  views  reflected  and  opinions  expressed  by  student  organization  members  or  during  their  events  are  not  necessarily  endorsed  by  Regis  University.    Student  organizations  must  assume  full  responsibility  for  their  members  and  the  events  they  sponsor.    Regis  University  assumes  no  responsibility  for  student  organizations.  

 Registration  with  Student  Government    Procedures  for  registering  a  new  student  club      

1. Individuals  seeking  to  register  a  new  student  club  must  meet  with  the  Assistant  Director  of  Student  Activities,  Leadership,  and  the  Student  Body  Vice  President)  to  discuss  the  nature  and  goals  of  the  club.  

2. The  club  must  submit  a  completed  roster  of  at  least  6  members,  a  community  service  project  plan  form,  a  Student  Club  Registration  Form,  a  constitution,  a  tentative  annual  budget,  and  a  tentative  calendar  of  events.    

3. The  Organizational  Review  Committee  will  review  the  organizational  materials  and  determine  whether  or  not  to  award  official  recognition  status.    

 Criteria  for  registration  of  student  clubs      

1.        The  activities  and  goals  of  prospective  clubs  must  conform  to  federal,  state  and  local  laws  as  well  as  University  policies  and  regulations  as  set  forth  in  the  current  edition  of  the  Student  Handbook  

2.   The  activities  and  goals  of  the  proposed  club  must  not  advocate  physical  harm,  attack  maliciously,  or  compromise  the  personal  rights  of  any  individual.    

3.   The  purpose  for  the  organization  consistent  with  the  mission  of  the  University  and  its  Catholic,  Jesuit  identity;  4. Promotion  of  membership  to  all  students  consistent  with  University  policies  on  non-­‐‑discrimination;  5. Adherence  to  the  University’s  values  of  open  discourse  and  inquiry;  6. Compliance  with  University  fiscal  rules  and  procedures  as  designated  by  the  University  Controller  and  Office  of  

Student  Activities,  and  management  of  all  funds  through  the  University;  7. Disclosure  of  any  affiliations  or  relationships  with  organizations  outside  of  the  University.      

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Requirements  of  registered  student  clubs    1.        Registered  student  clubs  must  annually  confirm  their  registration  with  the  Assistant  Director  of  Student   Activities,  Leadership.  Registration  requirements  include:  officers  names,  addresses,  and  telephone  numbers.     The  re-­‐‑registration  period  is  the  first  four  weeks  of  each  semester.    Forms  may  be    picked  up  in  the  Student     Activities  office.    2.     All  officers  are  required  to  maintain  a  minimum  2.00  grade  point  average  and  be  free  from  disciplinary  probation.    3.     Registered  student  clubs  must  have  an  advisor  who  is  a  full-­‐‑time  member  of  the  faculty  or  staff  of  Regis   University.    4.     All  members  of  a  registered  student  club  must  be  registered  students  at  Regis  University.    Alumni,  faculty  and   staff  may  be  honorary  members  but  may  not  hold  office  in  any  student  club.  5.     Registered  student  clubs  that  receive  any  funds  from  the  University  must  (a)  keep  records  of  revenues  and   expenses  which  must  be  made  available  to  and  the  Office  of  Student  Activities  upon  request;  (b)  must  maintain  a   positive  balance  in  their  club  accounts;  and  (c)  are  prohibited  from  establishing  off-­‐‑campus  checking  or  saving   accounts  and  (d)  complete  one  community  service  project  per  semester.    6.     All  registered  student  clubs,  as  well  as  the  individual  members,  are  subject  to  the  provisions  of  the  Student  Code   of  Conduct.    7.     As  registration  of  a  student  club  in  no  way  implies  University  endorsements  of  the  position  or  point  of  view   espoused  privately  or  publicly  by  members  of  the  student  organization  or  as  a  body,  the  student  organization   agrees  not  to  represent  itself  in  any  way  that  does  not  make  that  point  clear  (i.e.  use  of  the  University  name  in   identification  or  publicity).    8.     Student  clubs  are  prohibited  from  using  or  soliciting  departmental  funds  from  offices  or  departments  for  club   operations.  Student  clubs  may  obtain  funds  through  the  Student  Senate  Appropriations  committee.      

 Loss  of  University  registration    

1. A  registered  club  that  fails  to  confirm  its  active  status  with  the  Office  of  Student  Activities  within  the  first  four    weeks  of  an  academic  year  will  lose  its  status  as  an  active  registered  student  club  and  will  have  to  resubmit  a    registration  application  to  the  Organizational  Review  Committee.    

2.     Registration  may  be  withdrawn  by  the  Judicial  Board  for  violation  of  University  Policy.  Disciplinary  procedures    and  appeals  are  described  in  the  Student  Conduct  Code  found  in  the  Student  Handbook  

 

Benefits  of  Registering  with  the  RUSGA    Subject  to  the  University  and  Student  Government  policies  and  regulations,  registered  student  organizations  are  eligible  to:  

• Schedule  events  and  activities  in  University  facilities  through  Event  Services;  • Petition  for  RUSGA  funding  through  the  Student  Senate  Appropriations  Committee;  • Use  campus  posting  and  advertisement  space;  • Participate  in  leadership  training  activities;  • Vote  on  Student  Senate  issues;  • Have  a  personal  liaison  from  the  Student  Executive  Cabinet  to  ensure  support.  • Access  to  RUSGA,  Student  Activities,  and  Dean’s  Van,  contingent  upon  schedule  and  approved  driver.  

 

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Step  1  Pick  Up  an  Organization  Registration  Packet  at  

Student  Activities  Office  

Step  2  Plan  Organizational  Meeting  

Step  3  Hold  Organizational  

Meeting  

Step  4  Submit  Completed  

Application  to  Student  Activities;  Transferred  to  

Student  Body  Vice  President  

Step  5  Club  Obtains  Recognition  

Status  

Packet  Includes:  • Application  Flow  Chart  • Appropriations  Committee  Materials  • Registration  Guidelines  • Current  Organization  Resource  List  

Meeting  Tasks:  • Set  Date  and  Time  • Reserve  Meeting  Space  (*4143)  • Publicize;  Get  Postings  Approved  • Set  Agenda  

Agenda  Topics:  • Develop  Participant  Roster  • Pick  an  Advisor  • Complete  Organization  Application  • Clarify  Mission,  Goals,  and  Strategy  

Actions  of  V.P.:  • Reviews  application  with  the  Assistant  

Director  of  Student  Activities,  Leadership.  

• Referred  to  Organizational  Review  

Organizational  Review  Committee.:  • Review  registration  materials  • Issue  Letter  of  Acceptance  • Inform  Vice  President  of  Club  Status  

RUSGA  Application  and  Registration  Process  

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 Starting  Strong:  

Student  Organization  To-­‐‑Do  List    Over  the  Summer:  

1. Prepare  ideas  for  your  booth  at  the  upcoming  Club  Fair.  Note—the  Student  Body  Vice  President  has  funds  available  to  assist  your  organization  with  its  Club  Fair  efforts    2. Brainstorm  for  different  aspects  of  school  year:  

• Member  recruitment;  • Team  building;  • Leadership  development;  • Events;  • Service  projects;  • Fundraising;  • Recognize  those  who  support  the  organization.  

3. Plan  to  assist  with  New  Student  Orientation-­‐‑the  weekend  prior  to  the  start  of  the  Fall  Semester  –  and  participate  in  the  Orientation  Information  Fair.  

 Returning  to  Regis—IMMEDIATE  and  IMPORTANT  Visit  Student  Activities  in  order  to:  

1. Complete  Annual  Registration  form,  if  not  completed  in  the  spring.  2. Confirm  Club  Fair  date  and  time.  3. Check  organization  mailbox.  4. Obtain  information  regarding  Student  Senate  Appropriations  funding.  5. Learn  of  leadership  and  organization  workshops.  

 First  Weeks  of  School  

1. Meet  with  group  officers.  2. Meet  with  group  advisor  to  discuss  upcoming  year.  3. Schedule  and  reserve  space  for  group’s  first  meeting.  4. Prepare  and  submit  a  group  roster.  5. Plan  recruitment  efforts.  6. Begin  planning  and  scheduling  your  full  year  of  programs.  7. Develop  a  budget  and  funding  proposal  for  Student  Senate  Appropriations.    

     

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Section Two Clubs and Organizations at Regis University

Defining characteristics of Student Groups at Regis What Makes Regis Distinct? What Makes a Student Leader? Identify Your Leadership Style Expectation Inventory Team Building: Facilitating Learning and Fostering Ownership Expressing Your Organization’s Vision Programming at Regis University: What Does That Mean? Feedback: Wrapping up the Year Constitutional Items Regarding Clubs and Organizations and Student Senate Model Constitution Guidelines for Spending Appropriation Grant Monies Appropriations Process

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 Regis   University   is   unique   among   higher   education   institutions.     Our   rich   Catholic,   Jesuit   heritage   identifies   Regis  University   as   a   distinct,   comprehensive   learning   environment.     Therefore,   Regis   recognizes   that   learning   occurs   in   a  variety  of   forums.    As  a  result,   the  University  offers  numerous  opportunities   through  which  students  are  challenged  to  engage  their  whole  person,  cura  personalis.    As  extensions  of  cura  personalis,  the  activities  and  expectations  of  campus  clubs  and   organizations   facilitate   greater   student   development.     In   order   to   better   understand   how   clubs   and   organizations  operate  at  Regis  University,   the  Office  of  Student  Activities  presents   the   following   information.    Please  contact  Student  Activities  for  further  clarification  of  these  points.          

What  makes  Regis  distinct?  As   previously   mentioned,   Regis   University   stands   apart   from   the   majority   of   colleges   and   universities.     Some  distinguishing  features  include:  

 • Jesuit,  Catholic  identity;      • University  mission:  “How  ought  we  to  live”;  • Academic  integrity;  • Commitment  to  service  and  social  justice;    • Sponsorship  of  faith-­‐‑based  programming;    • Academic  community  size;  • Location.  

 The  institutional  mission  and  identity  guide,  and  in  some  cases  restrict,  the  kinds  of  speakers,  activities  and  events  that  student  organizations  can  sponsor.    The  size  of  the  university  is  an  important  programming  consideration  in  terms  of  the  audience,   facilities,   and   fiscal   resources   available   to   student   clubs   and   organizations.     However,   these   factors   can   be  mitigated  by  student  organizations  through  the  exercise  of  appropriate  planning,  creativity,  innovation  and  collaboration.    In  particular,  collaborating  with  other  student  organizations  and  university  departments  allows  a  club  to  tap  into  a  richer  collection  of  human  and  fiscal  resources.    

What  Makes  a  Student  Leader?  Amid  a  demanding  class  schedule,   late  nights  at  the  library  and  long  hours  in  the  computer  lab,  many  college  students  find  that  time  passes  quickly.    The  addition  of  a  part-­‐‑time  job  or  a  commitment  to  a  sport  team  requires  the  majority  of  the  week’s  remaining  hours.    With  such  a  demanding  schedule,  involvement  with  a  campus  club  or  organization  might  seem  an   attractive,   but   impossible   option;   however,   many   students   find   that   participation  within   a   campus   group   actually  improves  their  management  of,  and  concentration  on,  other  obligations.        With  greater  participation  within  an  organization,  some  members  may  find  that  their  interests  expand  from  supporting  a  club’s  activities  into  a  desire  to  shape  its  organizational  direction.  These  students  have  developed  an  understanding  of  an  organization’s   guiding   principles   and   mission,   and   are   willing   to   combine   that   knowledge   with   a   plan   for   the  organization’s  future,  an  ability  to  communicate  this  vision  and  a  willingness  to  work  with  other  like  minded  individuals  to  make  it  happen;  a  Student  Leader  is  born.    In  order  to  transition  into  an  effective  leadership  role,  a  successful  student  leader  must  be  willing  to  make  the  following  commitments:  

 • Be  fully  committed  to  work;  • Be  visible  and  available  to  fellow  students;  • Be  comfortable  and  confident  engaging  diverse  people;  • Be  able  to  listen  to  group  and  individual  concerns;  • Be  energized  by  group  goals;  • Seek  experiences  that  will  positively  challenge  participants;  • Delegates  responsibilities  and  includes  all  when  developing  final  decisions;  • Confronts  obstacles  as  they  appear;  • Work  persistently;  • Fosters  quality  relationships  characterized  by  appropriate  boundaries,  open  communication,  encouragement  and;  

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• Support  peer  programs.    Examining  the  desired  attributes  of  leadership,  you  may  identify  some  qualities  that  you  model  very  well  and  others  that  can  be   strengthened.    Do  not  be  discouraged!    Rather,   recognize   that   the  development  of   leadership   strategies  and   the  demonstration   of   leadership   traits   is   a   continual   process.     Often,   the   corresponding   actions   of   effective   leadership  originate  from  an  intense  thought  process.    More  specifically,  Student  Leaders  consider  and  address  several  questions:      

• Why  should  I  assume  a  leadership  position?  • Why  not  let  someone  else  do  it?  • What  are  the  responsibilities  of  leadership  positions?  • What  is  my  personal  leadership  style?  • How  does  the  group  communicate?  • How  do  I  communicate  with  the  group?  • What  are  strategies  to  foster  club  project  ownership  amongst  the  members?  • How  can  the  club’s  structure  provide  learning  opportunities  for  other  members?  • What  does  the  organization  consider  a  success?  • What  would  serve  as  indicators  of  success?  • With  what  expectations  do  I  approach  the  organization?  • What  expectations  should  others  have  for  me?  

 To   support   student   leader  development,   the   following  pages   contain   exercises  which   clarify  personal   leadership   styles  and  leadership  expectations.            

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Identifying  Your  Leadership  Style    

While  each  individual  has  a  leadership  style  with  which  they  are  most  comfortable,  an  effective  leader  recognizes  that  different  situations  require  different  leadership  styles.    In  order  to  complete  the  variety  of  tasks  before  an  organization,  student  leaders  cognizant  not  only  of  leadership  approaches,  but  also  of  appropriate  style  application  can  better  serve  their  organization.       Characteristics   When  Effective   When  Ineffective  AUTOCRATIC  Style   Tells  others  what  to  do;  

 Limits  discussion  on  ideas  and  new  ways  of  doing  things;    Group  does  not  experience  the  feeling  of  teamwork.    

Time  is  limited;    Individuals/Group  lack  skill  and  knowledge;    Group  does  not  know  one  another  

Developing  a  strong  sense  of  team  is  the  goal;    Members  have  some  degree  of  skill  or  knowledge;    Group  desires  spontaneity  in  their  work;  

DEMOCRATIC  Style   Involves  group  members  in  planning  and  carrying  out  activities;    Asks  before  tells;    Promotes  the  sense  of  teamwork.    

Time  is  available;    Group  is  motivated/sense  of  team  exists;    Some  degree  of  skill  or  knowledge  available  in  group.  

Group  is  unmotivated;    Members  have  no  skill  or  knowledge;    High  degree  of  conflict  present.  

LAISSEZ-­‐‑FAIRE  Style   Gives  little  or  no  direction  to  group;  

 Opinion  is  offered  only  when  requested;  

 A  person  does  not  seem  to  be  in  charge;    

High  degree  of  skill  and  motivation;    Sense  of  team  exists;    Routine  is  familiar  to  participants;  

Low  sense  of  team/interdependence;    Members  have  low  degree  of  skill/knowledge;    Group  expects  to  be  told  what  to  do.  

 Considering  the  above  classifications,  what  style  of  leadership  best  describes  your  approach?  

What  are  some  strategies  that  will  enable  you  to  integrate  other  leadership  styles  into  your  interactions?    Several  campus  resources  (Career  Services  for  example)  can  help  you  identify  and  implement  strategies  through  exercises  such  as  the  Myers-­‐‑Briggs  Type  Indicator.    

 

 

 

 

 

 

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Expectation  Inventory   Yes   No   Maybe  This  experience  should  help  Students  to:        Appreciate  different  perspectives        Be  sensitive  toward  others  who  are  different  from  them        Have  a  better  understanding  of  different  cultures        Identify  others’  values        Understand  personal  values        Establish  personal,  social,  academic  and  professional  balance          Develop  and  respect  a  healthy  lifestyle        Realize  they  are  part  of  a  larger  community        Understand  issues  affecting  society        Educate  others  on  issues  that  affect  society          Reflect  on  meaningfulness  of  their  experiences        Develop  a  greater  understanding  of  God’s  purpose  in  their  lives        

Additional  Skills  and  values  sought  from  experience        

Build  self-­‐‑confidence  in  my  abilities        Relate  more  skillfully  to  others  in  a  work-­‐‑type  situation        Identify  organizational  and  personal  strengths  and  weakness        Enhance  active  listening  skills        Improve  public  speaking        More  articulate  written  communications        Contribute  more  effectively  as  part  of  a  group          Facilitate  productive  meetings        Form  a  team  and  accomplish  a  goal        Lead  a  group        Influence  others  in  a  fashion  that  will  better  equip  them  to  lead        Prepare  and  give  honest,  constructive  feedback  to  others        Receive  honest,  constructive  feedback  from  others        Appropriate  task  delegation  to  others        Motivate  other  people        Negotiate  for  a  desired  outcome        Resolve  conflicts  diplomatically        Improve  decision-­‐‑making        Build  consensus  within  a  group        Take  calculated  risks        Problem-­‐‑solve  creatively          Practically  apply  knowledge  and  information  to  problem-­‐‑solving        Establish  priorities        Organize  tasks        Plan  activities  and  events        Create  event  promotion  and  marketing        Manage  multiple  tasks        Set  long-­‐‑term  goals        Manage  stress        Manage  time        

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Team  Building:  Facilitating  Learning  and  Fostering  Ownership    Successful   student   organizations   function   as   a   team.     United   by   a   common   vision,   individual   group   members   are  cognizant  of  and  contribute  towards  the  group  goal.    In  addition  to  accomplishing  the  identified  goals,  whether  executing  a  well-­‐‑received  program  or  creating  a  member  recruitment  campaign,  the  openness  of  the  team  approach  allows  newer  members  of   the  group  to  participate   in   the  planning,   implementation  and  evaluation  of  club  efforts.      Furthermore,   the  practice  fosters,  within  individual  club  members,  a  sense  of  ownership  for  the  organization.    Specifically,  increased  input  possibilities  enable  club  members  to  feel  that  their  organization  values  their  suggestions  and  encourage  club  members  to  extend  their  best  efforts  towards  club  activities.    Structuring  a  group  so  that  the  team  approach  is  the  norm  requires  a  conscious  effort  by  organization  leaders.    To  assist  the   formation   of   clubs   which   facilitate   leaning   and   foster   ownership   amongst   group   members,   the   Office   of   Student  Activities  presents  the  following  elements  exhibited  by  empowering  student  groups.        

Common   Vision:   Student   groups   develop   to   champion   a   particular   interest   or   activity.     A   clearly   defined   and  understandable   vision   allows   similarly   interested   individuals   a   forum   through  which   they   can   explore   the   interest   in  greater  detail.    Each  member  of  an  empowering  student  group  can  describe  the  common  vision  of  their  group.        

 Communication:  An   effective   communication   system   enables   the   dissemination   of   the   organization’s   collective   goal.    Furthermore  amongst  the  diversity  offered  by  individual  club  members,  communication,  the  ability  and  the  channels  to  articulate   the   common   connection   that   links   the   group,   is   essential.     To   facilitate   the   formation   of   a   cohesive   team,  effective  group  leaders  structure  group  meetings  and  conversations  to  allow  members  the  opportunity  to  contribute  their  views.  

Respect   &   Trust:   Inclusive   communication   can   thrive   only   in   a   respectful   and   trusting   environment.     Furthermore,  respect  and  trust  allow  group  members  to  explore  atypical,  innovative  possibilities  in  a  safe  and  supportive  peer  setting.  

Celebrates  Success:  Drawn  together  through  a  common  vision,  empowering  student  groups  celebrate  both  collective  and  individual  triumphs.    A  group’s  ability  to  recognize  achievements  directly  and  positively  impact  group  member’  through  the  incorporation  of  successful  strategies,  as  well  as  through  the  expansion  of  activity  ownership.            

Developing  an  Organizational  Mission  Statement  

As   previously   discussed,   empowering   student   groups   have   a   clear   and   an   understandable   vision.     The   format   to  communicate  organizational  vision  is  the  Mission  Statement.    Providing  both  definition  and  direction,  mission  statements  communicate  the  purpose  of  the  organization  and  the  values  and  ethical  principles  by  which  the  organization  operates.    As  representatives  of  the  organization,  members  aspire  to  live  consistently  with  the  mission  statement.  

 Developing  and  integrating  a  clear  and  empowering  mission  statement  requires  time  and  commitment.    To  create  an  organizational  mission  statement  or  to  review  and  existing  organizational  statement,  you  can  refer  to  the  Regis  University  and  Student  Life  statements  and  consult  the  following  list  of  characteristics.    An  empowering  mission  statement:  

• focuses  on  contribution  and  worthwhile  purposes  • should  be  created  by  organizational  members  and  executive  officers  • contains  both  vision  and  principle-­‐‑based  values  • addresses  the  needs  of  all  participants  • includes  fulfillment  of  physical,  social,  mental  and  spiritual  dimensions  • is  written  to  inspire  you  –  not  to  impress  anyone  else  • is  based  on  timeless  principles  

 

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Programming  at  Regis  University:  What  Does  That  Mean?    Informed   by   our   commitment   to   cura   personalis,   clubs   and   organizations   are   one   component   to   a   complete   collegiate  experience.    Engaging  members  in  a  variety  of  challenging  activities,  clubs  and  organizations  fulfill  a  vital  need  within  the  Regis  University  community.    Though  separated  from  the  classroom  lecture  or  University  library,  the  work  of  clubs  and  organizations  are  educational  extensions,  opportunities   that   facilitate  active   learning.    Addressing  a  variety  of   interests,  from   athletic   to   pre-­‐‑professional   to   social   justice,   clubs   and   organizations   educate   members   while,   simultaneously,  expanding  members’  awareness  to  previously  unknown  areas.        Well-­‐‑structured   clubs   and   organizations   serve   as   springboards   for   student   development.     Energized   not   only   with   a  greater  understanding  or  by  skill   improvement  but  also  by   interacting  with  a  group  of  similarly   interested  peers,  clubs  and  group  members  are  driven  to  greater  interaction.    Involved  in  new  and  interesting  areas,  club  members  develop  new  skills  while  enjoying  themselves.    Understanding   the   tremendous   positive   effects   that   result   from   clubs   and   organizations,   the   vital   role   of   the   student  leaders  for  these  groups  becomes  apparent.    Student  leaders  enliven  programs  with  vision,  organization  and  energy.    The  examples  set  forth  by  student  leaders  are  contagious.    To  assist  club  and  organization  leaders  in  their  pursuit  of  achieving  effective   and   intentional   activities   at  Regis  University,   the  Office   of   Student  Activities  presents   the   following  habits   as  solid  foundation  points.    Professionalism  

Club  and  organization  members,  particularly  group  leaders,  occupy  uniquely  visible  positions  within  the  Regis  community.    As  University  representatives,  these  individuals  must  recognize  that  they  are  seen  as  examples  for  their  peers;  student  leaders  continually  role  model  for  fellow  students.    In  this  regard,  student  leaders  are  encouraged  to  set  high  behavior  standards  for  themselves,  and,  in  turn,  for  the  Regis  community.  

 Quality  programming  is  another  measure  of  a  professional  approach.    More  exactly,  the  student  leader  positions  call  event  programmers  to  excellence.    Strong  programs  result  from  a  comprehensive  action  plan,  as  outlined  within  the  Program  Planning  Guide.    High  quality  publicity  further  enhances  programs.    Several  resources  are  available  to  groups  seeking  to  advertise  an  event  either  to  the  University  community  or  to  off-­‐‑campus  audiences.    Stewardship  

An  understanding  of  fiscal  responsibility  and  an  awareness  of  talent  are  two  stewardship  areas  vital  to  the  effective  student  leader.    Budgetary  authority  is  a  component  of  entering  a  leadership  position  of  an  organization.    Funds  made  available  to  student  clubs  and  organizations  are  generated  from  student  fees.    Therefore,  budgetary  authority  enables  and  requires  the  student  leader  to  act  on  behalf  of  his  or  her  peers.    Equally  as  important  as  fiscal  responsibility,  an  awareness  of  talents  is  critical  for  a  student  leader  to  succeed.    Assembling  a  group  with  a  collection  of  diverse  talents  benefits  a  student  leader.    Recognizing  and  responding  to  a  dispersal  of  talents,  student  leaders  structure  duties  in  order  to  engage,  teach  and  empower  group  members.    

 Safety  

The  pursuit  of  professionalism  and  stewardship  culminate  in  safety.    An  intentional  student  leader  consistently  acts  with  safety  in  mind.    Proactively  identifying  possible  complications,  the  student  leader  seeks  to  control  risk  exposure  by  creating  a  positive  event  environment.    The  Programming  Activities  Committee,  PAC,  is  an  example  of  a  student  group  that  considers  participant  safety  on  a  regular  basis.    As  an  example  from  off-­‐‑campus  events,  PAC  provides  transportation  to  and  from  the  activity.    The  most  valuable  assets  of  Regis  University  are  its  students.    Structure  your  event  to  ensure  the  safety  of  your  friends  and  peers.            

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Feedback:  Wrapping  Up  the  Year    During   the   school   year,   clubs   and   organizations  do   a   tremendous   amount   of  work   not   only   hosting   events   across   the  Regis  community,  but  also,  creating  new  and  refining  existing  procedures  and  strategies.      Often,  the  development  occurs  at  such  a  pace  that  new  practices  are  simply  adopted  rather  than  recorded.    As  a  result,  club  members  possess  significant  experiential   knowledge,   yet   the   organization   has   limited   records   of   what   worked   and   why.   Without   a   year-­‐‑end  evaluation,  much  of  the  year’s  knowledge  can  be  lost  as  new  officers  assume  leadership  positions  and  former  participants  either  graduate  or  pursue  other  interests.    To  foster  organizational  continuance  and  institutional  memory,  the  following  topics  address  some  essential  wrap-­‐‑up  items.      Task  Checklist  

• Club  elections  have  taken  place  with  new  officers  in  place.  • New  officers  have  received  club  records  from  current  and  any  past  years.  • Incoming  club  officers  have  exchanged  contact  information.  • Club  advisor  has  agreed  to  continue  his  or  her  role  for  the  next  year.  • Club  participants  have  been  thanked  for  their  service  and  effort.  

 Vision:    As  communicated  through  mission  statements,  clubs  and  organizations  identify  guiding  principles,  which  shape  activities.    In  the  past  year,  how  have  the  organization’s  anchor  points  been  communicated  and  demonstrated  so  that  new  organization  members  have  become  more  familiar  with  the  club  vision?            Program:    During  the  past  year,  did  the  organization  develop  a  new  program?    What  types  of  club  events  were  successful?    How  were  successful  events  hosted?            Budget:     For   the   past   year,   did   the   organization   have   sufficient   funding?     Did   the   organization   appeal   to   the  Appropriations  Committee   for   funds?    Did   the   club   have   a   budget   and,   if   so,   did   the   budget   projection  match   actual  expenditures?              Reflection:    What  was  a  challenge  to  the  organization  during  the  past  year  and  how  did  the  group  respond?    What  was  one  aspect  of  the  last  year  which  was  most  enjoyable?            

 

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Constitutional  Items  Regarding  Clubs  and  Organizations  and  Student  Senate  

ARTICLE  III    Section  I:  Student  Senate  There  shall  be  a  Student  Senate,  which  shall  facilitate  student  activities  at  Regis  University  within  the  limits  placed  upon  it  by  this  Constitution.  It  shall  further  act  as  a  liaison  to  any  faculty  and  administrative  bodies  of  Regis  and  other  organized  bodies  whose  actions  have  a  bearing  upon  members  of  Senate.    Section  II:  Duties  and  Powers  The  Student  Senate  shall  have  to  empower  to  initiate  and  enact  any  and  all  legislation  necessary  and  proper  under  this  Constitution;  to  address  issues  related  to  the  Regis  Community;  to  delegate  its  authority  as  it  deems  fit;  to  approve  the  appointments  of  all  members  of  Executive  Cabinet,  Appropriations,  Judicial  Board,  and  Class  Representatives;  to  affiliate  Regis  Student  Government  with  any  inter-­‐‑collegiate  or  intra-­‐‑collegiate  organizations;  to  call  for  special  elections;  to  oversee  and  manage  their  affairs  as  they  deem  necessary  and  proper;  and  to  have  the  final  vote  on  impeachment  of  an  officer  in  Executive  Cabinet,  Judicial  Board,  Appropriations,  and  Class  Senators  once  the  said  club  or  organization  has  itself  voted  to  begin  the  process  as  provided  by  this  Constitution.  It  is  the  Senators'ʹ  duty  to  ensure  their  respective  club/organization  shall  complete  the  following:  One  community  service  event  each  semester,  and  one  social  event  for  the  Regis  University  campus.  If  these  do  not  occur  each  semester,  the  club/organization  will  not  pass  Organization  Review.    Section  III:  Senate  Membership  Senators  shall  be  elected  by  plurality  vote  of  members  voting  for  that  club  or  organization  in  an  internal  election.  Voting  membership  in  the  Student  Senate  shall  consist  exclusively  of:    

1.  Elected  Class  Senators  of  each  of  the  four  respective  undergraduate  class  distinctions.  2.  All  Executive  Cabinet  Members.  3. One  Senator  from  each  club  and  organization  deemed  in  good  standing  by  the  Organization  Review  Committee.  4. One  senator  from  Residence  Life,  University  Ministry,  and  Student  Activities.  

 The  Vice  President  shall  chair  all  meetings  of  the  Student  Senate.    Section  IV:  Senate  Meetings  The  first  Monday  of  every  month  shall  be  declared  a  formal  Caucus  meeting  where  legislation  shall  be  formed  within  each  sub-­‐‑committee.  The  third  Monday  of  every  month  shall  be  declared  a  formal  Senate  meeting  where  legislation  will  be  given  a  first  reading,  time  for  discussion,'ʹ  a  second  reading,  and  a  vote.  Each  Senator  has  only  one  vote  when  voting  is  called  for.  At  least  one  Judicial  Board  member  must  be  present  at  each  Caucus  session  for  the  purpose  of  constitutional  interpretation,  clarification  of  parliamentary  procedure,  and  to  act  as  a  general  dispute  resolution  resource.  During  the  formal  Student  Senate  meetings,  the  Chief  Justice  and  at  least  one  Judicial  Board  member  must  be  present  to  fulfill  the  obligations  stated  above.    Section  IV-­‐‑A:  Provisional  Subcommittees  Caucus  sessions  of  Student  Senate  will  consist  of  club  presentations  and/or  meetings  of  the  subcommittees.  Subcommittees  will  or  will  not  be  formed  based  on  majority  vote  of  the  Student  Senate  for  that  school  year.    Section  V:  Senator  Duties,  Powers,  and  Obligations  1.  Senators  shall  be  responsible  to  their  constituents  and  shall  seek  the  advisement  on  a  regular  basis  of  their  club  or  organization  on  Student  Senate  matters  and  legislation.  Senators  shall  also  report  to  the  Senate  the  proceedings  and  events  of  their  respective  constituency.    2.  Senators  and  their  respective  club/organization  must  complete  one  community  service  project  per  semester  to  pass  

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Organization  Review.    3.  Senators  and  their  respective  club/organization  must  complete  one  social  event  for  the  Regis  Community  per  semester  to  pass  Organization  Review.    4.  Senators  and  their  respective  club/organization  must  complete  one  presentation  per  year  on  their  club  activities  to  pass  Organization  Review.    5.  Senators  who  propose  legislation  within  their  committee  will  be  required  to  sign  their  name  and  organization'ʹs  name  to  the  piece  of  legislation.    6.  Legislation  shall  be  prepared  during  Caucus  sessions  and  discussed  and  voted  on  during  regular  Student  Senate  sessions.    7.  Senators  must  attend  all  of  their  club/organization'ʹs  meetings  as  stipulated  by  their  respective  clubs/organizations.    8.  Senators  may  appoint  one  and  only  one  Associate  Senator  to  attend  as  many  of  their  Caucus  or  Student  Senate  meetings  as  deemed  necessary  by  the  club/organization.    9.  The  Regis  Association  of  Nursing  Students  does  not  fall  under  the  aforementioned.  The  nursing  association  may  appoint  three  Associate  Senators  who  will  attend  the  Caucus  and  Student  Senate  meetings  on  a  rotating  schedule,  which  will  be  submitted  each  semester.    10.  Clubs  and  organizations  also  have  the  right  to  appoint  a  representative  who  is  already  a  voting  Senator  of  another  organization.  If  an  organization  chooses  this  option,  they  relinquish  their  voting  rights,  but  maintain  representation  rights  with  the  appointed  Senator.    Section  VI:  Absenteeism  An  excused  absence  occurs  when  neither  the  Senator  nor  Associate  Senator  attends  Senate  or  Caucus  meetings,  but  a  representative  from  the  organization  is  present.    An  unexcused  absence  occurs  when  there  is  no  representation  from  a  club  or  organization  to  the  Student  Senate  or  Caucus  meetings.  Unexcused  absences  may  be  appealed  to  the  Organization  Review  Committee.    A  Senator  shall  be  allowed  one  unexcused  and  two  excused  absences  during  the  year.  A  Senator  with  more  than  the  above  stated  three  absences  will  automatically  be  removed  from  the  Senate.    Whenever  a  vacancy  in  the  Senate  occurs,  the  Vice  President  shall  inform  that  club  or  organization  immediately  in  writing.  The  appropriate  club  or  organization  shall  have  the  power  to  fill  the  vacancy  in  the  manner  described  in  their  respective  organization  constitution.  The  vacancy  must  be  filled  by  the  next  Senate  meeting;  however,  the  club  or  organization  may  not  fill  the  vacancy  with  a  Senator  that  has  been  removed/impeached  from  the  Senate  during  that  current  semester.    Section  VII:  Restoring  Voting  Rights  1.  The  club/organization  under  suspension  must  send  their  Senator  to  two  consecutive  Student  Senate  meetings,  including  the  Caucus  that  falls  between.    2.  The  club  must  become  in  good  standing  with  the  Student  Senate  by  working  towards  their  community  service  and  social  event  requirement.  The  Vice  President  will  review  this  before  they  may  petition  for  voting  rights.    3.  At  the  time  when  the  Vice  President  sees  that  the  club  is  working  toward  its  good  standing,  it  will  then  be  allowed  to  petition  the  Student  Senate  for  their  voting  rights.  

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 4.  The  club  under  suspension,  after  completing  the  above  process,  by  a  simple  majority  vote  of  the  Student  Senate  will  thereby  be  granted  voting  rights  and  be  removed  from  suspension.      

Model  Constitution    This  model   constitution   outlines   the   requirements   for   a   student   organization   and   gives   sample  wording   for   all   of   the  required   and   optional   sections   of   a   constitution.   Following   this   model   will   aid   in   the   approval   process,   by   the  Organizational  Review  Committee  (ORC).    An  electronic  copy  of  this  document  is  available  from  Student  Activities.    The  following  is  a  key  to  required  and  optional  sections  of  a  Student  Organization  Constitution:    

Articles  which  are  starred  (*)  and  not  in  italics  are  required.  The  wording  of  these  articles  is  optional,  although  the  wording  which  appears  is  suggested.  

Articles/Sections/Phrases  which  appear  in  italics  are  optional.  If  you  choose  to  use  an  optional  section,  the  wording  which  appears  is  suggested.  

Sections/Phrases  which  appear  in  bold  are  comments.   Insert  your  organization'ʹs  name  where  appropriate.   You  may  add  any  additional  articles  that  you  feel  are  necessary  for  your  organization'ʹs  constitution.  

   *  =  required     bold  =  comments   italics  =  optional

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Model  Constitution  

The  (insert  name  here)  Constitution    *  Article  I  –  NAME  

 The  name  of  this  organization  shall  be  the  (insert  name),  here  after  referred  to  as  the  Organization.  

 *  Article  II  –  PURPOSE  

 The  purpose  of  this  organization  shall  be:(state  or  list  the  purpose  of  your  organization).  

 *  Article  III  –  MEMBERSHIP  

 *  Section  1.  Regular  membership  in  this  organization  shall  be  open  to  any  full-­‐‑time  Regis  University  student.  

(Can  be  further  qualified:  Who  subscribes  to  the  ideals  of  the  organization.  Who  pays  his/her  dues).    

*  Section  2.    Associate  membership  in  this  organization  shall  be  open  to  any  part-­‐‑  time  student,  graduate  student,  professional  student,  faculty  member,  staff  member,  or  administrator  at  Regis  University.  (Can  be  further  qualified  -­‐‑  See  Section  1  above).    

Section  3.  (Address  the  method  of  membership  revocation).    *  Article  IV  –  OFFICERS    

*  Section  1.  Officers  of  the  organization  shall  be  as  follows:  • President  • Vice  President  (the  following  titles  may  vary)  • Secretary  • Treasurer  • (Any  other  officers  you  wish.)    

*  Section  2.  Elections  of  Officers:  Officers  of  the  organization  shall  be  elected  (specify  a  time,  we  recommend  during  the  month  of  April)  by  a  (majority  vote  or  a  quorum  of  the  organization)  -­‐‑  as  defined  in  Article  V,  Section  2.  

 *  Section  3.  Officers  shall  take  office  (specify  when,  we  recommend  during  April  so  that  the  outgoing  officers  

can  transfer  leadership  effectively)  and  shall  serve  for  a  period  of  (specify  period,  generally  one  year).    BYLAWS  (Optional)    Constitutions  may  also  include  a  "ʺProvision  for  By-­‐‑Laws"ʺ  article  or  a  clause  pertaining  to  the  establishment  of  by-­‐‑laws.  The  following  items  might  be  included:  

1. Standing  committees  of  the  organization.  2. Ad-­‐‑hoc  committee  of  the  organization  which  are  established  for  a  single  purpose,  one-­‐‑year  commitment.  Such  

committees  will  be  eliminated  from  the  by-­‐‑laws  once  abolished  or  defunct.  3. Policies  pertaining  to  the  time  and  location  of  organizational  meetings.  4. Structures/purpose  of  the  committee.  

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Guidelines  for  Spending  Appropriation  Grant  Money    Student   Government   funds   are   available   to   most   registered   student   clubs   and   organizations.   The   Student   Senate  Appropriations  Committee   determines   single   grant   awards  up   to   $1999.    Allocation   requests   in   excess   of   that   amount  require   a   vote   of   the   full   Senate.   Receiving   monies   through   the   Student   Senate   appropriations   process,   clubs   and  organizations  agree  to  use  the  received  funds  under  the  following  guidelines:    

1. Grants  of  Student  Government  money  are  approved  and  distributed  on  a  semester  basis  to  registered  Regis  University  clubs  and  organizations.    As  a  result,  approved  funds  must  be  spent  during  the  academic  semester  within  which  they  are  issued.  

 2. Grant  funds  will  be  approved  for  use  in  three  areas:  

• Programs  or  events.  • Professional  or  student  conferences  • Organizational  operations.    

3. Organizations  that  will  be  using  grant  money  to  purchase  event  supplies  MUST  obtain  a  copy  of  the  UNIVERSITY  TAX-­‐‑EXEMPT  NUMBER  prior  to  making  purchases.  

 4. Appropriations  appeals  will  not  be  approved  for  FOOD,  CLOTHING,  and  TRAVEL  expenses  to  clubs  and  

organizations.    An  exception  to  the  food  prohibition  is  for  food  provided  to  the  audience/participants  at  a  program.          

 The  following  page  outlines  the  process  of  applying  for  Student  Senate  Appropriation  Committee  funding  in  greater  detail.    Please  contact  the  Student  Body  Vice  President  or  the  Office  of  Student  Activities  if  you  have  further  questions.        

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Regis  University  Student  Government    Appropriations  Process

Step  1  Attain  Club  Status  

Step  2  Obtain  Appropriations  Application  

Step  3  Submit  Completed  Application  to  Director  of  Finance  for  Review  

Step  4  Appeal  Appearance  Set  Before  Appropriations  Committee  

Step  5  Appropriations  Committee  Hears  

Organization  Representative  

Appeal  Approved  

Appeal  Denial  

Grounds  for  Denial:  • No  Money  Available  • Inconsistency  with  University  Mission  • Duplicates  Existing  Organization’s  

Efforts  • Double  Dipping  

Attaining  Club  Status  • Complete  Organization  Recognition  Packet  • Develop  Constitution  • Recognized  letter  by  Student  body  Vice  

President  and  Student  Activities  

Actions  of  Finance  Director:  • Application  Approval  • Returned  with  Recommended  Revisions  

Actions  of  Finance  Director:  • Consult  with  Organization  Representative  

on  Date  for  appeal  • Add  appeal  to  Hearing  Docket

Responsibilities  of  Organization  Representative:  • Confer  with  Advisor  • Prepare  and  Deliver  10  minute  Presentation  

about  the  club  and  the  proposed  budget    

Using  Program  Funds:  • Complete  Programming  Planning  Guide  • Return  Completed  Form  for  Approval  • Decide  on  Purchase  Option  (Check  Request,  

P-­‐‑Card,  Cash  Advance)  • Obtain  Tax-­‐‑Exempt  Identification  Number  • Make  Purchase;  Save  Receipts  • Copy  Receipts  • Submit  Receipts  to  Finance  Director  • Track  Purchases  and  Balance  in  Budget

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Section Three Policies and Procedures for Clubs and Organizations

University  Mission  and  Policies  

Statements  of  Regis  University  and  of  Student  Life  Missions  Student  Conduct  Expectations  Guidelines  for  all  Student  Organizations  Policy  for  Student  Groups  

 General  Policies  and  Procedures  

University  Image:  Graphic  Standard  Policy    Event  Guidelines  General  Statements  on  Student  Organizations  University-­‐‑Sponsored  Organizations  Special  Category  Organizations  Religious  Organizations  Honor  Societies  Procedures  for  Reviewing  Potential  Misconduct  by  Student  Groups  Club  and  Organization  Sanctions  On-­‐‑Campus  Speakers,  Public  Events,  Political  or  Religious  Activities,  or  Outside  Groups  General  Guidelines  for  Alcohol  

University  Policy  Alcohol  Policies/Procedures  for  Selected  Event  

Publicizing  an  Event,  Service,  Organization  or  Advertisement  on  the  Regis  University  Lowell  Campus  Public  Performances  for  Films  and  Video  Student  Group  Fundraising  Policy  

Fundraising  Action  Plan  Form  University  Authorized  Driver  Application  Reserving  the  Student  Activities  Van  

Guidelines  for  Student  activities  Van  Use  Club  and  Organization  Registration  Form  

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Mission  of  the  University    Regis   University   educates   men   and   women   of   all   ages   to   take   leadership   roles   and   to   make   a   positive   impact   in   a  changing   society.     Standing  within   the   Catholic   and  United   States   traditions,   we   are   inspired   by   the   particular   Jesuit  vision  of  Ignatius  Loyola.    This  vision  challenges  us  to  attain  the  inner  freedom  to  make  intelligent  choices.    

We  seek   to  provide  value-­‐‑centered  undergraduate  and  graduate  education  as  well  as   to  strengthen   the  commitment   to  community   service.     We   nurture   the   life   of   the   mind   and   the   pursuit   of   truth   within   an   environment   conducive   to  effective   teaching,   learning   and  personal  development   for   students,   faculty   and   staff.    Consistent  with   Judeo-­‐‑Christian  principles,  we  apply  knowledge  to  human  needs  and  to  preserve  the  best  of  human  heritage.    We  encourage  the  continual  search   for   truth,   values,   and   a   just   experience.     Throughout   this   process,   we   examine   and   attempt   to   answer   the  fundamental  question:  

“How  ought  we  to  live?”   As   a   consequence   of   Ignatius   Loyola’s   vision,   particularly   as   reflected   in   his   Spiritual   Exercises,   we   encourage   all  members   of   the   Regis   community   to   learn   proficiently,   think   logically   and   critically,   identify   and   choose   personal  standards  of  values  and  be  socially  responsible.    We  further  encourage  the  development  of  skills  and  leadership  abilities  necessary  for  distinguished  professional  work  and  contributions  to  the  improvement  and  transformation  of  society.    Student  Life  In  keeping  with  the  Mission  of  the  University,  its  educational  goals  and  assumptions,  the  Division  of  Student  Life  strives  to  support  the  growth  and  development  of  Regis  students…      

• Through  the  Jesuit  tradition  of  cura  personalis,  the  care  and  concern  for  the  individual  human  person,  • Through  an  effort  to  integrate  development  of  the  whole  person  –  spiritually,  personally,  socially,  physically,  

intellectually  and  vocationally,  • Through  programs  that  develop  leadership  skills  and  encourage  students  to  assume  positions  of  significant  

responsibility,  • Through  promotion  of  an  academic  atmosphere  in  all  student  activities  and  services,  • Through  encouragement  of  students  to  exercise  their  freedom  and  judgment  while  respecting  the  rights  and  

needs  of  the  campus  community,  • Through  activities  that  promote  service  to  others  on  and  off  campus,  • Through  activities  and  services  that  maximize  the  opportunities  for  students  to  understand  themselves  and  to  

grow  and  to  develop  to  their  fullest  potential.  Student  Conduct  Expectations  Within  the  traditions  of  its  mission  and  Catholic,  Jesuit  heritage,  Regis  University  expects  its  students  to  develop  a  high  standard  of  behavior  and  personal  values.    Among  these  expectations  are  included:  

1. Respect  for  the  rights  and  human  dignity  of  others,  especially  in  the  conduct  of  relationships;  2. Respect  for  the  rights  and  needs  of  the  Regis  community  to  develop  and  maintain  an  atmosphere  conducive  

to  academic  study  and  personal  development;  3. Respect  for  the  University’s  academic  traditions  of  honesty,  freedom  of  expression  and  open  inquiry;  4. Tolerance  and  respect  for  the  different  backgrounds,  religious  traditions,  personalities  and  beliefs  of  the  

students,  faculty,  and  staff  who  make  up  the  Regis  community;  5. A  willingness  to  assist  others  in  need  of  support,  guidance  and  friendship;  6. Respect  for  Federal,  State  and  local  laws  and  ordinances;  7. Respect  for  authorities,  policies,  procedure  and  regulations  established  by  the  University  for  the  orderly  

administration  of  University  activities  and  the  welfare  of  the  members  of  the  University  community.  

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University  Guidelines  for  All  Student  Organizations        Regis  University  encourages  the  formation  and  continuation  of  student-­‐‑run  organizations  in  order  to  advance  our  mission  of  developing  men  and  women   in   the   service  of   others.    These   students  develop   skills   in   leadership  and   service,   offer  diverse  activities  for  the  University  community,  and  provide  opportunities  for  personal  and  professional  development.    As  a  result,  the  University  sponsors  a  number  of  student  organizations  and  permits  others  to  register  with  the  Office  of  Student  Activities  in  order  to  enjoy  the  benefits  of  University  facilities  and  privileges.    Any  student  organization  wishing  to   receive   these   benefits  must   be   a   sponsored   or   registered   group;   however,   the  University   reserves   the   right   to   deny  registration   to  any  group  whose  purpose   is   judged   to  be   incompatible  with   the  University  mission  and/or   its  Catholic,  Jesuit  identity.    General  Statements  on  Student  Organizations:  Club   registration   at   Regis   does   not   in   any  way   imply   specific   endorsement   or   support   for   the   activities   of   a   student  organization   or   its   members,   nor   does   the   University   monitor   the   activities   of   these   groups   at   all   times.     Registered  organizations   should   not   claim   such   endorsement.     University-­‐‑sponsored   organizations   are   permitted   to   use   the  University  name  and  logo,   in  compliance  with  the  University’s  Graphic  Standards  policy,  on  a  continuing  basis,  and  to  note  the  endorsement  of  Regis  for  its  activities,  subject  to  review  of  the  appropriate  sponsoring  departments.    The  University  reserves  the  right  to  deny  club  sponsorship  or  registration  to  any  prospective  student  group  that  is  unable  or  unwilling  to  observe  organizational  guidelines  and  requirements.    Further,  the  University  may  restrict  the  activities  of  a  current  group,  modify  its  constitution,  or  rescind  the  sponsorship  or  registration  of  any  student  organization  that  fails  to  observe  them.    Responsibility   for   such   actions   rests   with   the   supervising   department   for   the   sponsored   organizations,   subject   to   the  review  of  the  appropriate  Dean  or  Vice  President.    Responsibility  for  decisions  affecting  registered  student  organizations  rests  with  the  Dean  of  Students  and  Student  Life,  following  review  and  recommendation  by  the  Student  Life  Committee,  Student  Senate,  or  Student  Judicial  Board,  as  appropriate.    University-­‐‑Sponsored  Organizations:  At   its   discretion,   the   University   provides   significant   support   and   sponsorship   for   University-­‐‑sponsored   student  organizations.     Such   groups   typically   represent   the   university   in   competition   with   other   universities,   through   media  publications,  or  provide  activities  and  functions  that  correspond  with  University  programs  and  services.    University  departments,  including  but  not  limited  to,  the  Student  Activities  Office,  the  Athletic  Department,  the  Office  of  Service  Learning  and  the  Regis  College  Academic  Dean’s  Office,  administer  university-­‐‑sponsored  organizations.    These  groups  receive  University  budgets,  direct  oversight  by  a  coach  or  supervisor  designated  by  the  sponsoring  department,  and  where  appropriate,  office  space  and  equipment  provided  by  the  University.    Since  these  groups  receive  continuing  sponsorship  and  support  at  the  discretion  of  the  University,  they  are  not  typically  eligible  for  additional  funding  from  the  student  government  available  to  registered  student  groups.    Currently  active  University-­‐‑sponsored  organizations  include:    

• Highlander  Student  Newspaper  • KRCX  Radio  (101.5  FM)  • Outdoor  Adventure  Program  • Reflections  Literary  Magazine  • Regis  Ramblers  Theater  and  Music  Group  • Romero  House  • Varsity  Athletics  

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• Regis  Forensics  Team  • Intramural  Sports  • Cheerleading  Team  • Dance  Team  • Men’s  Club  Lacrosse  • Men’s  Club  Rugby    

   

Special  Category  Organizations   Religious  Organizations  Jurisdiction  for  the  establishment  and  operation  of  religiously  orientated  organizations  is  under  the  Office  of  University  Ministry.     After   approval   from   University   Ministry   has   been   given,   the   organization   may   then   begin   the   Student  Organization  Recognition  process.    

Club  and  Organization  Sanctions      

The  Club  and  Organization  Manual  details  University  guidelines  and  expectations   for  campus  groups.     In   the  event  of  behavior   incongruent  with   these   criteria,   the  Organization  Review  Committee   (ORC),   on   behalf   of   the  University   and  Student  Activities,  examines  the  club  or  organization.    Depending  on  the  severity  of  the  offense,  ORC  may  apply  one  of  the  following  sanctions  on  the  club  or  organization:  Self-­‐‑Monitor,  Education,  Club  Probation,  Loss  of  Recognition.      

 Self-­‐‑Monitor:     Responding  to  the  gravity  of  the  infraction,  the  ORC  may  present  the  club  or  

organization  with  the  option  of  self-­‐‑monitoring.    In  this  option,  the  club  or  organization  develops  and  implements  strategies  to  resolve  the  matter  in  question.    More  importantly,  the  student  group  has  the  opportunity  to  internally  correct  the  matter  without  further  ORC  involvement.      

 Education:   As  a  result  of  an  infraction,  the  ORC  may  call  a  club  or  organization  to  further  education.    

In  this  process,  the  organization  analyzes  the  discrepancy,  educates  club  participants  and  enacts  an  action  plan  in  order  to  alleviate  conflict  with  University  policy.  

 Club  Probation:   Upon  entering  probationary  status,  organizational  funds  are  not  accessible  until  further  

review  both  by  the  ORC  and  a  representative  of  Student  Activities.    In  addition  to  consultations  with  club  members,  the  club  advisor  will  be  included  in  the  infraction  review.    Fulfilling  probationary  stipulations,  as  decided  by  the  review,  a  club  or  organization  will  be  removed  from  probation  and  all  previous  organizational  privileges  will  be  returned.  

 Loss  of  Recognition:   In  certain  circumstances,  including  severe  offenses  and  incompletion  of  probationary  

requirements,  the  ORC  may  revoke  a  club  or  organizational  charter.    Loss  of  organizational  funds  and  of  University  recognition  accompanies  the  charter  removal.    If  necessary,  individuals  will  be  referred  to  the  Director  of  Student  Activities.    To  gain  University  recognition,  the  organization  must  submit  a  New  Student  Organization  Application  and  complete  the  outlined  tasks  for  recognition.    

 

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Alcohol  Policy  and  Procedures    ALCOHOL  POLICY    The  Alcohol  Policy  at  Regis  University  is  based  on  the  central  and  fundamental  educational  focus  of  the  University  to  create  an  environment  that  fosters  learning.  The  University  believes  in  personal  responsibility,  moral  growth  and  development,  awareness  of  communal  consequences  of  personal  choices,  obligation  of  citizenship,  and  responsible  decision-­‐‑making.  The  University  strives  to  build  a  community  that  is  welcoming,  hospitable,  fair,  inclusive,  rooted  in  mutual  understanding  and  appreciation,  and  respectful  of  diverse  perspectives,  traditions  and  practices.  Therefore,  it  is  critical  that  the  members  of  the  University  community  are  committed  to  the  physical  and  emotional  health  and  well-­‐‑being  of  those  who  work,  study  or  congregate  at  the  University.    The  Alcohol  Policy  is  set  in  the  context  of  the  legal  requirements  governing  the  sale,  consumption,  and  distribution  of  alcoholic  beverages  and  in  the  context  of  community  expectations.  To  cultivate  a  campus  environment  consistent  with  the  stated  goals  and  purposes  of  an  educational  institution,  the  University  has  adopted  the  following  policies  and  procedures  for  the  use  of  alcoholic  beverages:      

1.  Alcoholic  beverages  are  prohibited  in  DeSmet  Hall,  O’Connell  Hall,  West  Hall,  athletic  events,  public  areas  and  anywhere  on  campus  except  at  authorized  University  events  or  as  authorized  by  the  Dean  of  Students  or  designee.  The  service  of  alcoholic  beverages  at  all  events  on  campus  shall  be  in  accordance  with  the  guidelines  available  from  the  Office  of  Student  Activities  (i.e.,  appropriate  licensing).  Student  organizations  that  seek  to  sponsor  an  event  on-­‐‑  or  off-­‐‑  campus  which  includes  the  service  of  alcoholic  beverages  must  be  granted  prior  approval  by  the  Director  of  Student  Activities.  Additional  security  may  be  required  to  attain  permission.  (Additional  guidelines  for  alcohol  in  the  Residence  Village  are  available  in  the  section  titled,  “Living  on  Campus.”)    2.  Intoxication  or  alcohol  abuse  is  not  permitted.  Intoxication  is  defined  as  “being  influenced  by  alcohol  or  a  drug  to  the  point  where  physical  and/or  mental  control  is  markedly  diminished.”  Students  may  be  held  accountable  for  intoxication  when  they  display  intoxicated  behaviors,  require  assistance,  and/or  University  officials  need  to  respond  because  of  the  students’  consumption  of  drugs  or  alcohol  (even  if  they  are  of  legal  drinking  age  in  the  State  of  Colorado).  Such  response  may  include  administration  of  a  breathalyzer  and/  or  a  search  of  the  individuals’  person  as  identified  in  the  UNIVERSITY  SECURITY  RIGHTS  AND  AUTHORITY  Section  in  the  Student  Handbook.    3.  Alcoholic  beverages  shall  not  be  served  or  consumed  in  public  areas  of  the  University  except  at  authorized  University  events.    

 Alcohol  at  University-­‐‑Sponsored  On-­‐‑campus  or  Off-­‐‑campus  Events    Sponsors  of  social  activities  are  expected  to  limit  alcohol  to  moderate  amounts  and  to  keep  the  focus  of  the  party  or  event  on  social  interaction  rather  than  alcohol  consumption.  Food  and  non-­‐‑alcoholic  beverages  should  be  available  at  any  event  where  alcohol  is  served,  and  both  ought  to  be  served  in  equal  proportion.    The  Office  of  Student  Activities  seeks  to  facilitate  excellence  in  a  variety  of  programming.  In  addition  to  enabling  student  leaders  with  resources  and  support  for  successful  events,  Student  Activities  encourages  clubs  and  organizations  to  structure  events  to  engage  a  variety  of  student  interests.  In  this  pursuit,  the  inclusion  of  alcohol  is  limited  to  specific  events.  Other  student  events  where  the  presence  of  alcohol  is  requested  must  be  pre-­‐‑arranged  specifically  with  the  Director  of  Student  Activities  (x  3505).    Alcohol  in  Advertising  Events    Advertising  which  includes  alcohol  references  or  states  or  suggests  that  alcohol  will  be  available  at  an  event  is  prohibited.  The  Student  Activities  Office  (Student  Center,  Room  214)  must  approve  advertising  before  it  is  displayed.    

 

 

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31 Inclusion  of  Alcohol  at  Events  The  Office  of  Student  Activities  seeks  to  facilitate  excellence  in  a  variety  of  programming.    In  addition  to  enabling  student  leaders   with   resources   and   support   for   successful   events,   Student   Activities   encourages   clubs   and   organizations   to  structure  events  to  engage  a  variety  of  student   interests.     In  this  pursuit,   the  inclusion  of  alcohol  is  limited  to  specific  events.    The  following  descriptions  detail  the  structure  of  alcohol  at  events:        

A. Downtown  Events  (Snow  Ball)  Requirements  - Beer  and  Wine  cash  bars  only.    No  hard  alcohol  or  mixed  drinks.  - Provide  venue  with  birthday  list-­‐‑available  through  Student  Activities.  - Venue  has  a  secure  method  of  marking  of-­‐‑age  people.  - Must  set  up  a  beer  garden  –  no  beer  allowed  outside  of  that  area,  and  no  under-­‐‑age  students  allowed  

inside  of  that  area.  - Student  attendees  and  their  guests  must  take  a  university  contracted  charter  bus  to  the  venue.  - Presence  of  off-­‐‑duty  DPD  officers,  at  the  expense  of  the  hosting  organization.  

 B. Ranger  Day  

Requirements  - Secure  a  Cabaret/Special  Event  License  through  the  City  and  County  of  Denver.  - Birthday  list  for  student  age-­‐‑verification.    ID  check  for  non-­‐‑students.    There  must  be  a  secure  method  

of  marking  of-­‐‑age  people    - Must  set  up  a  beer  garden  –  no  beer  allowed  outside  of  that  area,  and  no  under-­‐‑age  students  allowed  

inside  of  that  area.  - Area  must  be  supervised  by  professional  staffing  agency.  

 C. Walker’s  Pub  usage:  

Walker’s   Pub   will   keep   regularly   scheduled   and   posted   hours.     Recognized   University   organizations   or  departments  may  sponsor  an  event  involving  the  Walker’s;  however,  Walker’s  Pub  is  only  open  to  university  community  members  and  their  guests.    For  Walker’s   to  open  outside  of   its  regularly  scheduled  hours  there  must  be  an  activity  associated  with   the   sale  of  beer,   arranged  72  hours   in  advance   through   the  Director  of  Student  Activities  (ext.    4089).      

 

Public  Performances  for  Films  and  Video    Many  groups  throughout  the  Regis  community  have  shown  either  personal  or  rented  videos  to  program  audiences.    Until  recent   discoveries,   the   practice   was   not   analyzed.     However,   a   clarification   of   movie   copyrights   has   produced   a  programming   addition   to   the  presentation   of   personal   or   rented  movies.     The  programming   addition,   outlined  below,  does  not  prevent  student  groups  from  showing  a  film  or  movie  as  a  program  activity;  rather  the  new  procedure  ensures  programmatic   consistency   with   guiding   principles   of   the   University.     To   assist   your   club   or   organization   obtain  authorization  to  show  a  film  or  movie,  the  following  guidelines  are  presented:  

Recognizing  a  Public  Performance          

Prior  to  the  beginning  of  each  home  video,  the  Federal  Bureau  of  Investigation  displays  the  following  warning:  “Any  use  or  exhibition  of  this  video  other  than  the  non-­‐‑commercial  home  viewing  is  prohibited.    Federal  law  provides  severe  civil  and  criminal  penalties  for  the  unauthorized  production,  distribution  or  exhibition  of  copyrighted  motion  pictures,  video  tapes,  and  video  discs”  (Title  17  §  501  and  506).    Though  a  typical  video  experience  fast-­‐‑forwards  through  this  copyright  statement,  the  law  expresses  that  rental  or  purchase  of  a  videocassette  has  viewing  limitations.    Watching  a  movie  with  a  few   friends   is  within   the   viewing   guidelines.    However,   larger   viewings,   including   non-­‐‑classroom   use   at   schools   and  universities,  are  “examples  of  situations  where  a  public  performance   license  must  be  obtained.    This   legal   requirement  

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32 applies  regardless  of  whether  an  admission  fee  is  charged,  whether  the  institution  or  organization  is  commercial  or  non-­‐‑profit…”according  to  the  Motion  Picture  Association  of  America.  

Programming  examples:  

• Student  Activities  used  to  hold  “Movie  Friday”  for  its  office  staff.    They  did  not  charge  an  admission  fee;  the  event  was  not  advertised;  and  about  15  people  came  each  Friday.    Did  Student  Activities  need  to  obtain  a  Public  Performance  License  to  continue  legally  with  “Movie  Friday”?  Yes.    Even  though  the  showings  were  not  in  an  office  not  open  to  the  public,  the  number  of  people  involved  indicated  “a  substantial  number  of  persons  outside  the  normal  circle  of  a  family  and  its  acquaintances”.    As  a  result,  “Movie  Friday”  was  a  public  performance  and  required  a  license.  

• For  a  Thursday  Night  Thrills  event,  the  Programming  Activities  Committee  (PAC)  plans  to  show  “Ferris  Bueller”  in  the  cafeteria.    The  event,  open  to  the  student  body,  does  not  charge  an  admission  fee;  also,  the  event  is  advertised  throughout  campus.    Will  PAC  need  to  obtain  a  Public  Performance  License  prior  to  the  screening  of  “Ferris  Bueller”?    Again,  the  audience  size  exceeds  the  typical  family  circle  and  its  acquaintances.    Therefore,  a  public  performance  license  is  necessary.  

 

Obtaining  a  Public  Performance  License  

Public  Performance  Licenses  are  easy  to  obtain,  usually  accomplished  through  a  phone  call.    Several  factors  influence  the  fee  for  a  particular  movie:  overall  demand;  times  the  movie  will  be  shown;  and  audience  size,  for  example.    The  general  range  for  film  licensure  is  $200-­‐‑750.    Generally,  fees  are  less  expensive  for  smaller  performances.    To  find  the  licensing  fee  for  a  specific  film,  there  are  two  major  licensing  firms  you  can  contact:  

• Criterion  Pictures:  1-­‐‑800-­‐‑890-­‐‑9494  • Swank  Motion  Pictures,  Inc.:  1-­‐‑800-­‐‑876-­‐‑5577  

 

Fundraising  Policy    Throughout  the  year,  student  clubs  and  organizations  may  solicit  contributions  in  order  to  build  their  organizational  funds.    Vital  components  of  an  effective  fund  campaign  (purpose,  audience,  goal,  time  frame  and  method)  are  further  identified  within  the  On-­‐‑Campus  Fundraising  Drive  Form/  On-­‐‑Campus  Solicitation  Form  (subsequent  page).    Prior  to  initiating  any  fundraising  efforts,  a  club  or  organization  must  complete  the  On-­‐‑campus  Fundraising  Drive  form  and  submit  it  to  the  Office  of  Student  Activities  for  approval.      Any  individual  or  group  wishing  to  sell  a  product  or  service,  or  to  solicit  for  religious,  political  or  commercial  purposes,  is  strictly  prohibited  from  doing  so  anywhere  on  campus  without  written  consent  from  the  Dean  of  Students.    Under  no  circumstance  can  door-­‐‑to-­‐‑door  solicitation  occur.    Anyone  encountering  a  solicitor  without  written  authorization  is  asked  to  report  this  to  campus  safety.        Use  of  University  name  for  solicitation  of  funds  There  is  to  be  no  solicitation  by  anyone  of  advertisements,  patrons,  donations  or  any  other  type  of  financial  support  for  any  Regis  University  activity.    The  only  exceptions  are  those  approved  by  the  Vice  President  for  Development.    Regis  University  encourages  student  clubs  and  organizations  to  develop  a  comprehensive  solicitation  action  plan  prior  to  approaching  potential  benefactors.    In  this  process,  the  Regis  University  Development  Office  is  a  valuable  and  necessary  resource.    Prior  to  initiating  a  fundraising  project,  the  Development  Office  must  review  and  approve  the  club  or  organization’s  prospect  list.    In  addition  to  providing  the  most  recent  contact  information,  the  Development  Office  eliminates  the  possibility  that  more  than  one  Regis  University  representative  will  solicit  the  donor  at  one  time.    The  Office  of  Development  considers  the  prospect  list  as  it  relates  to  the  University’s  overall  funding  priorities.  

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33  If  a  donor  contacts  a  club  or  organization  offering  support  (an  unsolicited  donation),  the  club  or  organization  may  accept  the  contribution  with  the  help  of  the  Development  Office.    Specifically,  the  Development  Office  must  record  the  donation,  deposit  collected  funds  into  the  club  or  organizational  University  account,  recognize  donors  through  University  publications  and  provide  contributors  with  a  charitable  donation  receipt.        It  is  very  important  that  our  donors  receive  proper  recognition  for  their  gifts  to  the  University.    If  you  have  any  questions  or  need  further  information,  please  contact  Russ  Shaw,  the  Associate  Vice  President  of  Development  at  extension  3539.    In  the  past,  many  clubs  have  been  able  to  raise  extra  funds  while  working  at  major  events  in  Denver.    Contemporary  Services  Corporation  is  an  example  of  the  many  companies  that  offer  fundraising  opportunities  for  student  groups.    Each  semester,  CSC  generates  a  list  of  upcoming  activities,  collegiate  and  professional  sporting  events  as  well  as  concerts,  in  need  of  staffing.    To  learn  more,  please  contact  the  Office  of  Student  Activities.                        

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On-­‐‑Campus  Fundraising  Drive  Form  /  On-­‐‑Campus  Solicitation  Form   Student  clubs/organizations  planning  a  fundraising  drive  for  charity,  soliciting  tickets  for  a  University-­‐‑sponsored  event,  or  selling  clothing  or  other  items  must  complete  this  form.  The  following  guidelines  must  be  followed  by  Regis  University  student  organizations  in  possession  of  funds  collected  from  the  University  Community.      

This  form  must  be  completed  in  advance  of  a  fundraising  drive,  ticket  sales,  t-­‐‑shirt  sales,  or  other  events  at  which  funds  are  collected  by  student  organizations.    

This  form  must  be  submitted  to  a  professional  staff  member  of  the  Office  of  Student  Activities  at  least  five  (5)  business  days  prior  to  the  date  the  fundraising  drive  or  solicitation  period  is  to  begin.  

Completion  of  this  form  does  not  necessarily  indicate  permission  to  proceed  with  the  fundraising  drive  or  solicitation  period.  Fundraising  and/or  solicitation  may  only  begin  after  this  form  is  approved  (with  signature)  by  the  Dean  of  Students.    

University  rules  prohibit  door-­‐‑to-­‐‑door  solicitation  (fundraiser  or  otherwise)  in  the  University  Residence  Halls.     The  collection  of  funds  is  limited  to  two  business  days  following  the  date  (indicated  below)  on  which  the  

solicitation  of  funds  is  to  begin.   Funds  collected  must  be  deposited  in  the  Student  Activities  safe  by  5pm  of  each  business  day  money  is  collected.    

 Internal  Information  Sponsoring  Campus  Organization:                            Individual(s)  Responsible  for  Funds:                                       Name             Contact  Number                                                 Name             Contact  Number    

Purpose  of  Collection  (check  all  that  apply)     Fundraiser       Event  Support  (ticket  sales)         T-­‐‑Shirt/Clothing  Sales  

  **subject  to  7.6%  sales  tax    

Method  of  Transaction  (check  all  that  apply)     Cash  Donations       Ticket  Sales       Gate  Receipts         Sales  Items  

   Fundraising  Drive  Information  Date  Drive  is  to  Begin:                Date  Drive  is  to  End:                How  does  this  activity  fit  into  the  mission  of  your  organization?                                                                                                                                              

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35 Benefiting  Group/Organization  Information  *  All  fields  must  be  completed  for  a  fundraising  drive  to  be  approved  *  Organization  Name:                                Contact  Name:                Phone  Number:                    Confirmed  by  Student  Activities  Professional  Staff  (initials)           Date          Organization  Address:                                                        Organization’s  need  being  met  by  this  fundraising  drive:                                                      Date  check  must  be  cut  to  organization:                            Date   Amount  Collected   Name  of  Depositor   Student  Activities  Initials  

                                                                                 Amount  Deposited  with  University  Cashier’s  Office:              Date:              Date  Check  Request  for  Donation  submitted  to  Accounts  Payable:          Initials:            

             

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University  Image:  Graphic  Standard  Policy                Specific  graphic  standards,  developed  by  the  Regis  University  Image  Coordination  Committee  and  regulated  by  University  Brand  Marketing  (UBM),  must  appear  on  all  promotional  items  that  will  represent  the  University.    In  addition  to  its  image-­‐‑enhancing  value,  a  carefully  managed  visual  identity  program  actually  saves  time  and  money.    Consistent  application  of  the  standards  outlined  within  the  Graphics  Standard  Manual  (available  from  both  UBM  and  Student  Activities)  will  enhance  Regis  University’s  visibility,  image  and  reputation.    Some  general  guidelines  are  presented  below:    These  examples  are  intended  to  serve  as  an  introduction  and  a  guide  to  the  basic  components  of  the  visual  identity  standards.  

Vendor  Policy  

• Copyrights  protect  the  Regis  University  logo  and  seal.  • Design  or  color  alterations  to  the  Graphic  Standard  specifications  are  prohibited  without  the  approval  of  

University  Brand  Marketing.  • Regis  University  will  pay  only  for  outside  printing  that  has  followed  these  guidelines.    The  University  

reserves  the  right  to  reject  delivery  of  materials  containing  unauthorized  or  incorrect  use  of  Graphic  Standard  guidelines.  

Novelty  Items  

• All  producers  of  specialty  items  must  adhere  to  the  general  guidelines  for  the  University  logo,  seal  and  athletic  logo  usage  as  outlined  within  the  Graphic  Standards  policy.  

Athletic  Logo  

• Designed  for  the  express  use  of  the  Athletic  Department.  • The  Regis  University  Rangers  name  and  logo  may  not  be  used  by  intramural  sports  teams  or  divisions  of  the  

University  not  directly  related  to  intercollegiate  athletics.  

Key  Points  for  Clubs  and  Organizations  

• Registered  student  organizations  must  comply  with  the  University’s  Graphic  Standards  policy  in  order  to  use  the  Regis  University  logo,  the  Regis  University  name  or  the  Regis  University  Athletic  logo.  

• Prior  to  use  of  the  University  name  or  logos,  student  organizations  must  have  the  proposed  items  approved  by  the  Office  of  Public  Affairs  and  the  Office  of  Student  Activities.  

• The  University  name  and  logos  cannot  be  altered  from  the  Graphic  Standard  format      

As  previously  stated,  University  Brand  Marketing  is  the  resource  regarding  University  Graphic  Standards  applications.

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Publicizing  an  Event,  Service,  or  Organization  on  campus?    In  order  to  maintain  an  orderly  and  appropriate  distribution  of  information  to  the  community,  Regis  University  has  developed  the  following  guidelines  for  posting  on  campus.  These  guidelines  apply  to  all  clubs,  organizations,  departments,  and  outside  organizations.    1.     Approval.  Materials  to  be  posted  must  be  approved  by  a  member  of  the  Student  Life  professional  staff,  Student   Center  room  200.  Materials  advertising  the  sale  or  use  of  alcoholic  beverages  or  containing  offensive  images   will  not  be  approved.  Similarly,  materials  that  do  not  identify  the  sponsoring  organization  will  not  be  approved.    2.     Residence  Halls.  Materials  to  be  distributed  or  posted  in  the  residence  halls  must  be  approved  and  distributed  by  the   Office  of  Residence  Life,  Housing  and  Conference  Services.    3.     Once  stamped,  materials  may  be  posted  on  (non-­‐‑departmentally  specific)  bulletin  boards  located  in  the  academic   and  administrative  buildings  on  campus.  Sandwich  boards,  which  can  be  distributed  throughout  campus,  are  available    

through  the  Office  of  Residence  Life,  Conferences,  and  Events  Services.    4.     Places  to  avoid  posting:  

-­‐‑     Windows  -­‐‑     Doors  (particularly  glass  doors)    -­‐‑     Painted  surfaces  -­‐‑     Exterior  building  walls  -­‐‑     Green  entrance  signs  into  campus  

 5.     Materials  to  use  when  posting:    

- Clear  tape  - Removable  poster  putty  

 6.     Materials  to  avoid  when  posting:    

- Duct  tape  - Masking  tape  

 7.   Chalk  Policy:     Sidewalk  chalk  may  be  used  on  campus  within  the  following  guidelines:  

- Within  50  feet  of  the  Student  Center,  O’Connell,  West  and  DeSmet  Halls.  - Sidewalk  chalk  is  prohibited  in  the  plaza  area  between  O’Connell  and  DeSmet  halls,  where  the  university  crest  is  

located  in  the  concrete.  - Sidewalk  chalk  is  prohibited  on  the  north  side  of  West  Hall,  near  Main  Hall.  

 Failure  to  follow  these  guidelines  will  result  in  the  removal  of  posted  material  and  forfeiture  of  posting  privileges.                    

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On-­‐‑Campus  Speakers,  Public  events,  Political  or  Religious  Activities,  or  Outside  Groups  

  As  a  Jesuit,  Catholic  University,  Regis  is  committed  to  its  role  as  an  academic  institution  in  which  a  variety  of  ideas  should  be  responsibly  presented  and  critically  examined.    Fostering  dialogue  across  a  range  of  divergent  opinions  is  fundamental  to  the  development  of  intellectual  vitality  and  social  awareness  in  our  students  and  is  integral  to  the  nature  of  a  university.    Regis  University  is  also  committed  to  present  fairly  and  accurately  formal  Catholic  positions  about  today’s  critical  social  and  moral  issues.       The  following  guidelines  exist  to  assist  the  Regis  community  in  determining  appropriate  uses  of  University  facilities  and  University  sponsorship  for  speakers,  films,  political  solicitations  or  programs,  religious  activities,  outside  groups  and  their  presentations.    These  guidelines  do  not  apply  to  lecturers,  films,  or  groups  invited  by  faculty  members  if  the  presentation  occurs  as  part  of  a  scheduled  course.  

 • Any  event/speaker  or  outside  group  must  be  sponsored  by  an  academic  department,  officially  recognized  student  

organization,  or  administrative  office  of  the  University.    The  sponsoring  entity  must  schedule  the  event  or  presentation  with  the  appropriate  University  offices,  including  the  Regis  Event  Planning  Committee  and/or  other  academic  or  departmental  offices  that  schedule  facility  uses  on  University  premises.      

• Groups  scheduling  events  must  follow  all  policies  and  procedures  of  the  University,  including  those  of  the  relevant  facility.    In  order  to  allow  for  such  facility  arrangements,  the  University  requires  notice  of  21  days  to  plan  for  speakers,  films,  events,  or  other  outside  group  activities.    Such  notice  must  be  provided  to  one  of  the  scheduling  offices  noted  above.    

• As  a  tax-­‐‑exempt  organization,  we  are  obliged  to  comply  with  government  regulations  that  prohibit  the  support  of  particular  candidates,  political  parties,  or  substantial  activity  that  attempts  to  influence  legislation.  

• Employment  recruiters  will  be  allowed  on  University  premises  providing  that  they    Follow  applicable  guidelines  of  the  University’s  Employment  Recruitment  Policy.  

• The  scheduling  or  sponsorship  of  an  event,  activity,  or  speaker  does  not  imply  approval  or  endorsement  by  the  sponsoring  group  or  Regis  University  of  the  views  and  opinions  expressed  at  the  event.      

• Non-­‐‑university  groups  that  wish  to  claim  that  an  event  or  activity,  whether  or  not  on  University  premises,  is  sponsored,  co-­‐‑sponsored,  or  otherwise  supported  by  Regis  University,  or  one  of  its  departments,  programs  or  registered  student  organizations,  must  receive  the  permission  of  the  University’s  Office  of  Public  Affairs  to  use  the  Regis  University  name  for  the  event.  

• If  there  is  reason  to  believe  that  the  presentation  or  event  on  University  premises  may  pose  safety  problems,  the  Dean  of  Students  may  postpone  it  for  an  appropriate  period  so  that  security  arrangements  can  be  developed.  

• In  the  interest  of  a  free  exchange  of  divergent  opinions,  the  University  reserves  the  right  to  restrict  groups  or  speakers  to  a  classroom  environment  with  the  sponsorship  of  a  faculty  member  or  to  otherwise  require  that  the  presentation  take  place  within  a  dialogue,  debate,  panel  discussion,  or  other  format  that  assures  expression  of  varying  viewpoints.  

 Regis  University  reserves  the  right  to  exclude  events,  speakers  or  groups  whose  nature  or  presentation  is  contrary  to  or  inconsistent  with  the  University’s  mission  or  Jesuit,  Catholic  character,  which  determination  shall  be  at  the  sole  discretion  of  the  President  or  his  designee.    Invitations  to  speakers  who  have  taken  public  positions  in  conflict  with  fundamental  moral  principles  of  the  Catholic  Church  should  be  cleared  with  the  President’s  Office  by  the  inviting  party  prior  to  the  commitment.    Such  invitations  may  be  considered  by  the  President  or  his  designees  under  the  following  criteria:  

a. If  the  event  format  provides  for  the  Catholic  position  to  be  presented  fairly  and  accurately;  or  b. If  his/her  topic  is  different  from  the  area  where  his/her  views  are  in  conflict  with  Church  teachings.  

University  honors  will  not  be  authorized  for  any  person  who  takes  a  public  position  in  defiance  of  fundamental  moral  principles  of  the  Catholic  Church.

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 Reserving  the  Student  Activities  Vans                  The  Student  Activities  van  was  purchased  in  2004  to  support  the  efforts  of  officially  recognized  Regis  University  student  organizations  and  events  sponsored  under  the  auspices  of   the  Office  of  Student  Life.     It   is  now  tasked  with  supporting  departmental  programs  and  the  programmatic  efforts  of  other  University  departments.    The  RUSGA  van  was  purchased  in   2008   (with   student   government   money)   to   support   the   efforts   of   student   clubs   and   organizations.     Two   fourteen  passenger  mini-­‐‑buses  were  purchased  in  the  fall  of  2013  with  the  assistance  of  RUSGA  funding.    As  a  result,  support  of  events  and  activities  undertaken  by  student  organizations  and  the  Office  of  Student  Activities  that  requires   transportation  will  be   the  primary  mission  of   the  Student  Activities   and  RUSGA  vans.    The   two  14  passenger  mini-­‐‑buses  were  secured  to  provide  primary  support  to  the  Club  Sports  and  Outdoor  Adventure  Program  and  secondary  support  to  student  clubs  and  organizations.    Other  departments  and  University  organizations  will  have  access  to  the  vans  as  the  schedule  permits.    These  department  and  organizations  may  schedule  the  van  no  earlier  than  two  weeks  prior  to  the  intended  use.  

 Guidelines  for  Use:  

• Vehicle  driver  must  be  an  authorized  University  driver  prior  to  driving  any  university  vehicle.    (Through  Risk  Management.)  

• Students  with  less  than  30  academic  credits  cannot  be  approved  drivers.  • Mini-­‐‑bus  drivers  must  be  a  minimum  of  21  years  of  age  and  have  taken,  and  passed,  university  driver  training.  • Due  to  safety  concerns,  vehicles  are  limited  to  operating  within  a  520-­‐‑mile  radius  of  Denver,  unless  otherwise  

cleared  by  the  Director  of  Student  Activities.  • User  agrees  to  clean  and  re-­‐‑fuel  the  vehicle  AT  THEIR  OWN  BUDGETARY  EXPENSE.  • VEHICLE  IS  LIMITED  TO  REGIS  UNIVERSITY  BUSINESS  USE  ONLY.  • Report  damage  or  accidents  immediately  to  the  Office  of  Student  Activities  and  Risk  Management.  

                                     

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Sweatshop  Free  Apparel  Amendment  to  RUSGA  Constitution    Amendment  of  Article  V  Section  I:  Club  Organizations  Requirements      All  clubs  and  organizations  will  uphold  specific  guidelines  regarding  the  purchase  of  apparel  for  use  by  the  club  or  organization.    Any  apparel  used  by  a  club  or  organization  must  come  from  ethically  responsible  corporations.    Specifically,  ethically  responsible  corporations  treat  their  employees  fairly  by  respecting  workers’  rights,  paying  a  living  wage,  providing  safe  and  reasonable  working  conditions,  allowing  workers  to  unionize,  guaranteeing  job  security,  and  other  conditions  specified  by  the  Fair  Trade  Federation.  

 Information  concerning  the  WRC  and  DSP  implementation:    On  April  2,  2007,  the  Regis  University  Student  Senate  signed  a  proposal  supporting  the  timely  implementation  of  the  DSP  and  WRC.    These  organizations  “hold  university  licensed  factories  to  higher  standards  by  calling  for  designated  factories  to  pay  workers  living  wages  and  allow  for  worker  collaboration  or  the  ability  to  unionize.    The  links  below  will  provide  more  detailed  information  concerning  the  standards  and  implementation  of  the  WRC  and  DSP.      Worker’s  Rights  Consortium:  http://www.workersrights.org  Designated  Suppliers  Program:  http://www.workersrights.org/dps.asp  

     

                                               

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United  Students  Against  Sweatshops:  Regis  Edition  May  2007  

 1  May,  2007    Greetings  Clubs  and  Organizations,    Recent  advancements  have  been  made  at  Regis  with  efforts  to  make  our  campus  sweatshop  free.    This  past  fall,  Article  V  Section  I:  Club  Organizations  Requirements  was  amended  to  ensure  clubs  and  organizations  under  the  Regis  University  Student  Government  Association  could  only  purchase  apparel  from  fair  trade  companies.    In  addition  to  the  amendment,  the  Regis  University  Student  Senate  supported  the  implementation  of  the  Workers’  Rights  Consortium  (WRC)  and  Designated  Suppliers  Program  (DSP).    These  organizations  will  help  Regis  in  the  transition  to  becoming  a  completely  sweatshop  free  campus.    This  packet  includes  a  summary  of  the  amendment  and  senate  resolution  for  the  WRC  and  DSP,  as  well  as  links  to  more  information  about  both  the  WRC  and  DSP.    In  addition,  this  packet  provides  all  Regis  clubs  and  organizations  with  a  resource  list,  including  various  companies  that  offer  a  variety  of  sweatshop  free  products.    Our  hope  is  that  these  products  may  suit  your  needs.    We  have  attempted  to  compile  the  most  accurate  information  that  will  be  of  use  to  you.        We  have  done  our  best  to  find  companies  that  will  be  helpful  and  timely.    If  you  have  problems,  concerns  or  positive  feedback  with  any  of  the  companies  on  the  list,  please  let  us  know  so  we  can  update  the  Resource  List  with  more  efficient  information.        The  information  was  compiled  through  the  website  http://educatingforjustice.org/sweatfreeproducts.htm;  you  may  access  this  website  to  find  links  to  the  Resource  List  companies  and  also  browse  other  fair  trade  companies  available.        Thank  you  for  your  cooperation!        Sincerely,    The  United  Students  Against  Sweatshops:  Regis  Edition  of  RUSGA                

             

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Sweatshop  Free  Resource  List    

Rocky  Mountain  Apparel:       Best  for  local  suppliers           Reasonable  prices           Excellent  color  variety           Individual  or  bulk           Screen  printing  available           Have  sweatshirts,  t-­‐‑shirts  and  other  products           Must  ask  for  sweatshop  free!    (American  Apparel)           Already  established  relationship           Are  timely  and  efficient            Union  Jean  Co.:       Good  color  variety           Individual  or  bulk           Screen  printing  and  embroidery           Nice  polos,  t-­‐‑shirts  and  sweatshirts           Contact:  unionjeancompany.com           888-­‐‑937-­‐‑8009    Justice  Clothing:     Wide  variety  of  apparel  (from  dress  clothes  to  sweats)           Individual/bulk  (bulk  discounts  available)           Good  color  variety           Screen  printing  and  embroidery           Contact:  justiceclothing.com           888-­‐‑661-­‐‑0620    No  Sweat:       Good  color  variety           Screen  printing  and  embroidery           T-­‐‑shirts/sweatshirts/hats  and  other  apparel           Contact:  http://nosweatapparel.com           1-­‐‑877-­‐‑992-­‐‑7827    Fair  Trade  Sports:     Soccer,  rugby,  volleyballs  and  more           Hats/water  bottles           Bulk  available           Contact:  http://fairtradesports.com              

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Section  Four  Frequently  Used  Forms  

 Club/Organization  Registration  Forms  

Registration  Forms  

Community  Service  Project  Planning  Form  

Community  Service  Project  Evaluation  Form  

 Programming  and  Financial  Forms  

Program  Planning  Guide  

Program  Evaluation  Form  

Publicity  Form  

Appropriations  Appeal  Form  

Fundraising  Form  

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Organization Name: Organization Mission: Does the organization have any affiliations or relationships with organizations outside of the University? If so, please name the outside organization(s).

Office Individual Name Local Address e-mail Address Phone Number President

Vice President

Secretary

Treasurer

Senator

Advisor

Membership: When are elections held? *Complete Club Roster on reverse side Meeting Location: Meeting Time: Contact Person: Phone #: Signatures ORGANIZATION PRESIDENT DATE ORGANIZATION ADVISOR DATE

Club and Organization Annual Registration Form

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NAME YEAR PHONE E-MAIL ADDRESS 5 10 15 20 25 30

A  minimum  of  six  (current)  traditional  Regis  University  students  is  required  in  order  for  a  club  or  organization  to  be  recognized.  

Club and Organization Roster

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Club  and  Organization  Service  Requirement

Why  do  clubs  and  organizations  do  service?  As  leaders  in  the  Regis  University  community  it  is  important  to  uphold  the  University  mission:  “Men  and  Women  in  Service  to  Others.”  Your  organization  is  a  very  visible  part  of  the  Regis  community  and  it  is  important  to  be  positive  examples  to  other  students.  More  importantly,  the  service  you  do  for  others  will  be  a  great  help  to  the  Denver  and  surrounding  communities.      Service  Project  Requirements    

• Each  registered  club/organization  must  complete  one  service  project  per  semester.  There  is  no  hourly  requirement  per  club/organization  member,  but  the  project  must  be  planned  with  the  size  of  your  group  in  mind  (i.e.,  larger  clubs  will  be  expected  to  complete  a  larger  project).    

 • As  part  of  the  annual  club/organization  renewal  and  registration  process,  you  will  need  to  complete  a  Service  

Project  Planning  Form.  This  form  will  be  a  preliminary  plan  for  what  your  club/organization  plans  to  complete  for  a  service  project,  and  will  be  submitted  to  the  Student  Body  Vice  President  and  Organizational  Review  Committee  (ORC)  

 • The  Service  Project  Planning  Form  must  be  completed  and  submitted  before  an  Appropriations  Request  form  is  

submitted.  A  club/organization  cannot  receive  money  until  the  Service  Project  Planning  Form  has  been  approved.    

• The  Service  Project  Planning  Form  will  be  reviewed  and  approved  by  the  Student  Body  Vice  President,  the  Assistant  Director  of  Student  Activities,  Leadership,  and  the  RUSGA  Director  of  Community  Involvement.    

 • After  the  service  project  has  been  completed,  a  Service  Project  Verification  Form  must  be  submitted  by  the  last  

day  of  classes  of  the  semester  that  service  was  rendered.      

• Failure  to  complete  a  service  project  will  result  in  probationary  status  of  a  club/organization  for  the  following  semester.  If  in  the  following  semester  a  service  project  is  not  completed  again,  a  club/organization  will  lose  its  University-­‐‑recognized  status.    

 Direct  all  questions  about  this  process  to  the  Assistant  Director  of  Student  Activities,  Leadership,  or  to  the  RUSGA  Director  of  Community  Involvement.  

 

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Club/Organization Service Project Planning Form

Club/Organization Name: Membership: Advisor: WILL ADVISOR BE PRESENT AT SERVICE PROJECT? YES NO Club/Organization President:

e-mail Address: Phone Number: Service Project Site: *Description does not have to be a specific location. Anticipated Dates of Project: Site Contact Name: Describe the service your organization will perform: Outline the steps your organization plans to take to complete the service project: What community need/issue does your project address?

IF THE PROJECT PLANS CHANGE DURING THE COURS E OF THE SEMESTER, A NEW PLANNING FORM MUST BE SUBMITTED AND APPROVED

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Club/Organization Service Project Verification Form

Club/Organization Name: Membership: Club/Organization President:

e-mail Address: Phone Number: Service Project Site: Address: Site Contact Name: Phone Number: Site Contact Signature: *TO BE SIGNED AS PROOF OF THE SERVICE PROJECT’S COMPLETION Describe the service your organization performed: Briefly describe your club/organization’s accomplishments during the project Did the project meet the community need/issue your proposal identified? What future needs might your service site have?

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Chairperson  Responsible:               Phone  #:            Co-­‐‑sponsoring  organization(s),  if  any:                          *If  you’re  co-­‐‑programming,  be  sure  to  complete  the  co-­‐‑programming  agreement  and  submit  a  copy  with  this  guide.    What  do  you  want  to  do?  Goal(s)  of  program:   Event  Information  

Title:  Date:  

Target  Market:   Time:     Place     Contact  Name/Number:      How  will  we  know  if  we  had  a  successful  event?  Define  success  for  your  event:            Identify  and  Handle  Logistics  Basics:  Reserve  event  facility  and  equipment  (if  necessary).  

• Contact  Event  Services  at  x4143  to  reserve  meeting  rooms  and/or  Dining  Hall,  Ranger  Grille  • Contact  Media  Services  at  x4265  to  obtain  additional  media  equipment    

Facility  Reserved:    

Rain  Location  (if  needed)    

Equipment  Reserved  (if  necessary)  

 

Ranger  Station  Pub  Reserved*  

 

*Requests  for  Pub  presence  at  a  University-­‐‑Sponsored  event  must  be  approved  in  advance  by  the  Director  of  Student  Activities.  Consult  the  Club/Organization  handbook  for  more  information.    Execute  Paperwork:    Contracts  and  check  requests  must  be  turned  in  two  weeks  prior  to  event  to  ensure  payment.  Questions?  Check  with  your  advisor!        

Program  Planning  Guide  .      

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50  Internal  Paperwork  (Accounts  Payable)   Initials   Date  Completed  Check  Request  Form        Petty  Cash  Advance  (keep  all  receipts!)            External  Paperwork  (Entertainment  Agency)   Initials   Date  Completed  Contract  Submitted  to  Advisor        Rider  Reviewed        Other  Program  Details:  Reservations,  decorations,  refreshments,  sign-­‐‑ups,  etc  Item   Who   Deadline   Completed  Rider  Items  for  Entertainer                                          Publicity  Campaign:  Do  not  overlook  this  vital  part  of  your  program.    Attendance  is  not  always  the  most  important  factor  in  evaluating  success,  but  it  is  often  the  biggest  morale  booster  for  you,  your  committee  members,  and  the  image  of  your  organization.  Publicity  Idea   Who     Market  focus   Cost  

Marquee          Database          Slide  Show          InSite                                          Budget  Review:  Make  sure  you  know  the  budget  for  your  event.    Event  Budget   $  Actual  Costs   Item   Cost       $       $       $     Total   $  Event  Budget  –  Total  Costs     $    Day  of  Program  Detail-­‐‑  How  will  the  actual  day  of  program  be  carried  out?  Time   Item   Who   Completed  

                                                         

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   Program  Information  Event  Title    Event  Date    Location    Estimated  Attendance      Was  the  program  successful?           YES       NO  Comments:                                                                Would  you  do  this  event  again?           YES       NO  Comments:                                                                Did  the  audience  enjoy  the  program?         YES       NO  Comments:                                                                Was  the  promotion/publicity  sufficient?         YES       NO  Comments:                                                                                              What  would  you  do  differently?                                                                                          FOR  PROGRAM  PLANNERS  ONLY  Agency/Agent  Would  you  work  with  this  agent  or  agency  again?     YES       NO  Comments:                                                                Details/Logistics  Management  Were  the  details  of  this  event  handled  well?         YES       NO  Comments:                                                                How  would  this  event  be  improved  in  the  future,  from  a  planning  and  organizational  standpoint?                                                                      

Program  Evaluation  .      

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RUSGA Student Senate Appropriations Appeal Form

Date:

Club/Organization Name: Club/Organization Representative(s): Representative Name Representative Contact # Representative Name Representative Contact # Advisor Name Advisor Contact #

A club/organization senator must attend the Student Senate Meetings (every other Monday, Newland Center)

Club Senator Name Contact # To assist the Student Senate Appropriations Committee, please attach the following information:

• A membership roster; • Club/organization meeting time and location; • A copy of the official club/organization registration; • A brief explanation of the club/organization plans and goals for the semesters, a list of the activities sponsored by

the club/organization, and a description of the planned service project for the current semester.

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Budget: complete this form to detail the use of requested funds. Please limit budget to the current semester.

Item Amount $

$

$

$

$

$

$

$

$

TOTAL $

Example Form

Item Amount Chess Tournament Registration Fee $60.00

6 people @ $10 each Instructor Fee $50

Chess Tournament in Quad $10 (Candy for Kids)

$25 (Tournament Prizes) Chess Board for Demonstration $70

$

$

$

$

$

TOTAL $215.00

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