2014-368 - res

FOI File# 2014-368 1 of 72

From: "McGregor, Marnie" <[email protected]>To: "Ballem, Penny" <[email protected]>

Date: 11/15/2014 7:00:36 PMSubject: Current Draft Messages on Poll Closing Times/Potential Extensions

1 of 71

s.13(1)

FOI File# 2014-368 2 of 72

FOI File# 2014-368 3 of 72

3 of 71

s.13(1)

FOI File# 2014-368 4 of 72

4 of 71

s.13(1)

FOI File# 2014-368 5 of 72

5 of 71

s.13(1)

FOI File# 2014-368 6 of 72

FOI File# 2014-368 7 of 72

From: "MacKenzie, Janice" <[email protected]>To: [email protected]

[email protected]: 11/15/2014 7:48:59 AM

Subject: Election Signage Offence - Signage Within 100 Metres of Marpole Groove ElementarySchool

Attention: Ken Denike and Sophia Woo: I have received a report from the Presiding Election Officer at Marpole Groove ElementarySchool that you have election signs posted less than 100 metres of the voting place. This is anelection office under section 125 of the Vancouver Charter. The signage must be removed immediately. Thank you for your immediate attention to this matter. Janice MacKenzie | City Clerk & Chief Election OfficerOffice of the City Clerk | City of Vancouver t. 604-871-6146 [email protected]

7 of 71FOI File# 2014-368 8 of 72

From: "MacKenzie, Janice" <[email protected]>To: [email protected]

[email protected]: 11/15/2014 7:53:31 AM

Subject: Election Signage Offence - Signage Within 100 Metres of Trafalgar Elementary

Attention: Ken Denike and Sophia Woo: I have received a report from the Presiding Election Officer at Trafalgar Elementary Schoolthat you have election signs posted less than 100 metres of the voting place. This is an electionoffice under section 125 of the Vancouver Charter. The signage must be removed immediately. Thank you for your immediate attention to this matter. Janice MacKenzie | City Clerk & Chief Election OfficerOffice of the City Clerk | City of Vancouver t. 604-871-6146 [email protected]

8 of 71FOI File# 2014-368 9 of 72

From: "MacKenzie, Janice" <[email protected]>To: "Healy, Tadhg" <[email protected]>

Date: 11/15/2014 11:58:41 AMSubject: FW: city map error - voting location

Tadhg – can you look at? When I key in 2145 West 8th ave as my location (which is also theaddress of the voting location), the marker shows St. Augustine School as being 0.2 km away).Vision is saying they think the marker is on the church rather than the school. Janice From: Stepan Vdovine [mailto:[email protected]]Sent: Saturday, November 15, 2014 11:10 AMTo: MacKenzie, JaniceSubject: city map error - voting location Janice, St Augustine’s School is listed at the wrong address and at the wrong place on the map. Its placed over StAugustine’s Church instead. The school is actually ½ block south and 1 ½ blocks west. Stepan

9 of 71FOI File# 2014-368 10 of 72

From: "Connell, Francie" <[email protected]>To: "Ballem, Penny" <[email protected]>

"McGregor, Marnie" <[email protected]>"MacKenzie, Janice" <[email protected]>

Date: 11/15/2014 7:26:51 PMSubject: FW: Current Draft Messages on Poll Closing Times/Potential Extensions

10 of 71

s.13(1)

FOI File# 2014-368 11 of 72

From: "MacKenzie, Janice" <[email protected]>To: "CC Elections Office - DL" <[email protected]>

Date: 11/15/2014 12:14:53 PM

Subject: FW: Elections BC – Important Information for Local Elections Candidates on November15

fyi From: Finance, Electoral EBC:EX [mailto:[email protected]]Sent: Friday, November 14, 2014 3:21 PMSubject: Elections BC – Important Information for Local Elections Candidates on November 15 Good afternoon, Please be advised the following information was emailed earlier today to all candidates, elector organizations and theirfinancial agents. Please refer any questions to Elections BC by phone at 1-855-952-0280 (toll-free) or by email [email protected]. This email is being sent to candidates, elector organizations and their financial agents to advise what type of campaigningis allowed under the Local Elections Campaign Financing Act on General Voting Day, November 15, 2014. On General Voting Day, candidates and elector organizations cannot:

sponsor newspaper, television or radio advertising sponsor new election advertising change their existing advertising on the Internet, including tweets and Facebook messages use social media including transmitting messages about getting out to vote use automated dialers (e.g., robo-calls)

Candidate and elector organizations are allowed to solicit votes on General Voting Day in the following ways:

live person-to-person telephone calls door-to-door canvassing handing out brochures placing election signs or posters “mainstreeting” and “sign-and-wave”

However, these activities must not take place within 100 metres of a voting place. If you have any questions, contact Elections BC by phone at 1-855-952-0280 (toll-free) or by email [email protected] Kind Regards, Louise SawdonManager, Local Elections Campaign Financing

11 of 71FOI File# 2014-368 12 of 72

From: "MacKenzie, Janice" <[email protected]>To: "CC Elections Office - DL" <[email protected]>

Date: 11/15/2014 7:43:51 PM

Subject: FW: Information Bulletin: City of Vancouver Municipal Election Voting Location HourExtensions

fyi From: City of Vancouver Communications OfficeSent: Saturday, November 15, 2014 7:41 PMTo: MacKenzie, JaniceSubject: Information Bulletin: City of Vancouver Municipal Election Voting Location Hour Extensions City of VancouverInformation BulletinNovember 15, 2014

Voting hours extended at 4 out of 117 voting locations

The 2014 Municipal Election in the City of Vancouver has had a very significant turnout in voters. We havereceived a number of questions in regard to the closing of polls. The Vancouver Charter and the City ElectionBy-law governs these procedures.

The Vancouver Charter provides that at the close of polls (8pm) everyone that is in line either inside oroutside the voting station will be permitted to vote. The poll will close when the last person has voted, nomatter how long that takes.

The Chief Election Officer reviews all polls to assess whether there has been any adjournment (interruption)of voting. In four voting stations today where there was a very heavy turnout, there was a short period oftime during which voters had to wait for ballots to be restocked. The Chief Election Officer has authority toextend the voting period if there has been an adjournment of proceedings at any voting place.

In this situation, the short adjournment will be associated with a delayed closure of 4 out of 117 polls tocompensate for the adjournment.

As a result the Chief Election Officer has directed that Killarney Community Centre will remain open afurther 15 minutes to 8:15 pm, Britannia Community Centre and Oakridge Centre voting stations will remainopen a further 30 minutes to 8:30pm, and Hastings Elementary Community School will remain open a further45 minutes to 8:45 pm.

This will delay the communication of early unofficial results as counting of ballots cannot occur until all thepolls close.

-30-

Media contact:Corporate [email protected]

12 of 71FOI File# 2014-368 13 of 72


"MacKenzie, Janice" <[email protected]>"Connell, Francie" <[email protected]>"Pabillano, Jhenifer" <[email protected]>"Adcock, Jessie" <[email protected]>"Healy, Tadhg" <[email protected]>"Postma, Tobin" <[email protected]>

Date: 11/15/2014 7:42:44 PMSubject: FW: Information Bulletin: City of Vancouver Municipal Election Voting Location Hour Extensions

Media information bulletin sent out and tweets going out momentarily. We will be notifying all local and national media outlet bureaus about the results timing delay. From: City of Vancouver Communications OfficeSent: Saturday, November 15, 2014 7:41 PMTo: City of Vancouver Communications OfficeSubject: Information Bulletin: City of Vancouver Municipal Election Voting Location Hour Extensions City of VancouverInformation BulletinNovember 15, 2014


The 2014 Municipal Election in the City of Vancouver has had a very significant turnout in voters. We have receiveda number of questions in regard to the closing of polls. The Vancouver Charter and the City Election By-law governsthese procedures.

The Vancouver Charter provides that at the close of polls (8pm) everyone that is in line either inside or outside thevoting station will be permitted to vote. The poll will close when the last person has voted, no matter how longthat takes.

The Chief Election Officer reviews all polls to assess whether there has been any adjournment (interruption) ofvoting. In four voting stations today where there was a very heavy turnout, there was a short period of time duringwhich voters had to wait for ballots to be restocked. The Chief Election Officer has authority to extend the votingperiod if there has been an adjournment of proceedings at any voting place.


As a result the Chief Election Officer has directed that Killarney Community Centre will remain open a further 15minutes to 8:15 pm, Britannia Community Centre and Oakridge Centre voting stations will remain open a further 30minutes to 8:30pm, and Hastings Elementary Community School will remain open a further 45 minutes to 8:45 pm.

This will delay the communication of early unofficial results as counting of ballots cannot occur until all the pollsclose.

-30-


13 of 71FOI File# 2014-368 14 of 72


"Stewart, Wendy" <[email protected]>"MacKenzie, Janice" <[email protected]>"Hagiwara, Rosemary" <[email protected]>

Date: 11/15/2014 6:31:26 PMSubject: FW: Interview at 8 p.m. tonight with CBC Vancouver

Do we have a current message about polling stations closing at 8 pm but allowing lines to clear and people in the middleof voting submit their ballots. We will let them know that the CEO isn’t available for interviews tonight. Thanks. From: Jesara Sinclair [mailto:[email protected]]Sent: Saturday, November 15, 2014 6:18 PMTo: MediaSubject: Interview at 8 p.m. tonight with CBC Vancouver Hello, I'm working on tonight's election special with CBC Radio. Is there any indication that polls may stay open laterthan 8 p.m.? Would there be someone able to speak form the city (either a spokesperson or Chief Electoral Officer JaniceMacKenzie), who would be able to join us right at 8 p.m. to start things off?

Thank you,Jesara Jesara SinclairCBC Vancouvero. (604) 662-6924t. @JesaraSinclaire. [email protected]. www.cbc.ca/bc

14 of 71FOI File# 2014-368 15 of 72

From: "MacKenzie, Janice" <[email protected]>To: "McGregor, Marnie" <[email protected]>

"Stewart, Wendy" <[email protected]>Date: 11/15/2014 2:00:01 PM

Subject: FW: Killarney Pens

Do we need some messaging? We have a few slow places and can redirect but voter turnout ishigh and people should expect line ups – particularly mid-day. J From: Sent: Wednesday, November 12, 2014 3:40 PMTo: Hagiwara, Rosemary; MacKenzie, JaniceSubject: Killarney Pens Hi there The scrutineer in Killarney is advising me the line ups in are pretty long and she has heard somevoters are leaving due to the delays from lack of pens. Is this in the cue for a solution? --Thanks

Please consider the environment before printing this e-mail.

15 of 71

s.22(1)

s.22(1)

FOI File# 2014-368 16 of 72

FOI File# 2014-368 17 of 72

FOI File# 2014-368 18 of 72

FOI File# 2014-368 19 of 72

Dear Ms. MacKenzie:

Thank you for your correspondence regarding the omission of three voting areas in the VancouverQuilchena electoral district (commonly referred to as the Musqueam Lands) from the Voters’ Listprovided by Elections BC to the City of Vancouver.

I appreciate being kept informed of the City of Vancouver’s actions to ensure the integrity of theelection process. As you are aware, local governments are responsible for administering localgovernment elections, this includes deciding by bylaw whether or not to use and adapt theprovincial list of voters as the basis for the local government’s register of resident electors. Further,as Chief Election Officer you have the discretion do all other things necessary to ensure that theelection is conducted in accordance with the legislation.

According to your correspondence, once you became aware of the omissions from the list ofregistered electors, you took immediate and necessary steps to ensure that all affected electorswere added to the “supplemental electors list” and to ensure the individual unable to vote due tothe omission would be able to vote on Saturday, November 15, 2014.

I appreciate your quick response to rectify the situation. As a result of your actions, the electionshould proceed with the inclusion of these electors without impacting the integrity or validity of theelection. As the election is proceeding appropriately, I have no further direction to provide at thistime.

Sincerely,

Coralee Oakes

Minister of Community, Sport and Cultural Development

19 of 71FOI File# 2014-368 20 of 72

FOI File# 2014-368 21 of 72

Thank you for your correspondence regarding the omission of three voting areas in the VancouverQuilchena electoral district (commonly referred to as the Musqueam Lands) from the Voters’ Listprovided by Elections BC to the City of Vancouver.

I appreciate being kept informed of the City of Vancouver’s actions to ensure the integrity of theelection process. As you are aware, local governments are responsible for administering localgovernment elections, this includes deciding by bylaw whether or not to use and adapt theprovincial list of voters as the basis for the local government’s register of resident electors. Further,as Chief Election Officer you have the discretion do all other things necessary to ensure that theelection is conducted in accordance with the legislation.

According to your correspondence, once you became aware of the omissions from the list ofregistered electors, you took immediate and necessary steps to ensure that all affected electorswere added to the “supplemental electors list” and to ensure the individual unable to vote due tothe omission would be able to vote on Saturday, November 15, 2014.

I appreciate your quick response to rectify the situation. As a result of your actions, the electionshould proceed with the inclusion of these electors without impacting the integrity or validity of theelection. As the election is proceeding appropriately, I have no further direction to provide at thistime.

Sincerely,

Coralee Oakes

Minister of Community, Sport and Cultural Development

21 of 71FOI File# 2014-368 22 of 72

From: "McGregor, Marnie" <[email protected]>To: "MacKenzie, Janice" <[email protected]>


Subject: FW: no ballots left at Britannia tweet

Can you confirm that more ballots are being delivered to Britannia asap? Thanks. From: Pabillano, JheniferSent: Saturday, November 15, 2014 3:51 PMTo: Postma, Tobin; McGregor, MarnieSubject: no ballots left at Britannia tweet http://twitter.com/DataDrew/status/533768775955267584 Jhenifer Pabillano | Social Media StrategistCorporate Communications | City of Vancouvert. 604.871.6335 c. [email protected]

22 of 71

s.15(1)(l)

FOI File# 2014-368 23 of 72

From: "MacKenzie, Janice" <[email protected]>To: "Van Fraassen, Barbara" <[email protected]>

Date: 11/15/2014 9:16:52 AMSubject: FW: Privacy of Nomination Papers

Candidate is Lena Ling – redact David Lui and Rosa Oudt’s contact info as soon as you are able. J From: Campaign [mailto:[email protected]]Sent: Saturday, November 15, 2014 8:30 AMTo: MacKenzie, JaniceSubject: Re: Privacy of Nomination Papers And could you also redact David Liu's contact info as well? Thanks. Lena

Sent from my iPhone

On Nov 15, 2014, at 8:12 AM, "MacKenzie, Janice" <[email protected]> wrote:

Please provide me with the nominator’s name and we can redact contact info. From: Campaign [mailto:[email protected]]Sent: Saturday, November 15, 2014 8:01 AMTo: MacKenzie, JaniceSubject: Privacy of Nomination Papers Hi Janice, I was wondering if you know how long the nomination papers will be posted online on the city's website. I have anominator who is concerned about having all of her personal information posted online in the manner that it is withthe nomination documents being so accessible to the public. Any information about when these might be takendown it if there is a way to protect this person's privacy would be much appreciated. Thanks. Lena

Sent from my iPhone

23 of 71FOI File# 2014-368 24 of 72

From: "MacKenzie, Janice" <[email protected]>To: "Van Fraassen, Barbara" <[email protected]>

Date: 11/15/2014 12:23:10 PMSubject: FW: Privacy of Nomination Papers

Please add to your list for Monday. From: Campaign [mailto:[email protected]]Sent: Saturday, November 15, 2014 11:39 AMTo: MacKenzie, JaniceSubject: Re: Privacy of Nomination Papers Hi Janice, Sorry, I have another one. Jessica Gilmore. These individuals are teachers and do not want children/parents to have access totheir personal contact information. Thank you. Lena

Sent from my iPhone


We will remove the contact info for both nominators as soon as we are able (likely not untilMonday). Janice From: Campaign [mailto:[email protected]]Sent: Saturday, November 15, 2014 8:30 AMTo: MacKenzie, JaniceSubject: Re: Privacy of Nomination Papers And could you also redact David Liu's contact info as well? Thanks. Lena

Sent from my iPhone


Please provide me with the nominator’s name and we can redact contact info. From: Campaign [mailto:[email protected]]Sent: Saturday, November 15, 2014 8:01 AMTo: MacKenzie, JaniceSubject: Privacy of Nomination Papers Hi Janice, I was wondering if you know how long the nomination papers will be posted online on the city's website. I have anominator who is concerned about having all of her personal information posted online in the manner that it is withthe nomination documents being so accessible to the public. Any information about when these might be takendown it if there is a way to protect this person's privacy would be much appreciated. Thanks. Lena

Sent from my iPhone

24 of 71FOI File# 2014-368 25 of 72



Subject: FW: Problem at polling station

Can you investigate and provide any updates?

Thanks.

-----Original Message-----From: Farrah Merali [mailto:[email protected]]Sent: Saturday, November 15, 2014 2:30 PMTo: MediaSubject: Problem at polling station

Hi there,

We are hearing reports there was a problem with the electronic machine at the polling station atBrittania secondary.

Can you confirm whether this happened and that the machine is now up and running again?

Thanks,FarrahSent from my iPhone

25 of 71FOI File# 2014-368 26 of 72


"Stewart, Wendy" <[email protected]>"Hagiwara, Rosemary" <[email protected]>

Date: 11/15/2014 2:53:17 PMSubject: FW: Some discussion of not needing ID to vote in election

FYI- do we have a suggested response? From: Pabillano, JheniferSent: Saturday, November 15, 2014 2:51 PMTo: McGregor, MarnieSubject: Some discussion of not needing ID to vote in election Vancouver Board of Trade director Rob Mackay-Dunn and a 980 reporter are flagging the fact that you don’t need ID tovote.https://twitter.com/robmackaydunn/status/533751765242363904 Jhenifer Pabillano | Social Media StrategistCorporate Communications | City of Vancouvert. 604.871.6335 c. [email protected]

26 of 71

s.15(1)(l)

FOI File# 2014-368 27 of 72



Date: 11/15/2014 11:22:55 PMSubject: FW: Thank you tweet from citizen

Election office staff take a bow! From: Adcock, JessieSent: Saturday, November 15, 2014 11:16 PMTo: Pabillano, Jhenifer; McGregor, Marnie; Postma, TobinCc: Healy, Tadhg; Potvin, BeckySubject: RE: Thank you tweet from citizen Thanks Jhen – that is nice ⅛ Jessie AdcockChief Digital OfficerCity of Vancouver453 West 12th Avenue, Vancouver, BC V5Y 1V4Office: 604.871.6868 Mobile: CONFIDENTIALITY NOTICE: This message and any accompanying documents contain confidential informationintended for a specific individual and purpose. This message is private and protected by law. If you are not the intendedrecipient, you are hereby notified that any disclosure, copying or distribution, or the taking of any action based on thecontents of this information, is strictly prohibited. From: Pabillano, JheniferSent: Saturday, November 15, 2014 11:16 PMTo: McGregor, Marnie; Postma, TobinCc: Healy, Tadhg; Adcock, Jessie; Potvin, BeckySubject: Thank you tweet from citizen Well this was nice. natashia_ann 11:08pm via Twitter for AndroidThank you @CityofVancouver for making the voting process super easy and convenient for me in East Van. Your staffwere incredible. http://twitter.com/natashia_ann/status/533879236847620096 Jhenifer Pabillano | Social Media StrategistCorporate Communications | City of Vancouvert. 604.871.6335 c. [email protected]

27 of 71

s.15(1)(l)

s.15(1)(l)

FOI File# 2014-368 28 of 72

From: "MacKenzie, Janice" <[email protected]>To: "Stewart, Wendy" <[email protected]>

"McGregor, Marnie" <[email protected]>Date: 11/15/2014 2:59:55 PM

Subject: FW: Vancouver election

fyi From: Jim Robson Sent: Saturday, November 15, 2014 2:55 PMTo: MacKenzie, JaniceSubject: Vancouver election I am concerned about the information provided to voters in today's election. Unfortunately it seems that political partieshave taken over the election process and it has become difficult to learn the merits of individual candidates. When I voted at the Aquatic Centre today, I enquired about who to speak to about a civic mail out that was receivedyesterday that indicated three voting locations at considerable distance from the one noted on the voting registration. Itdid not indicate that these were the only sites where we were to vote but, read quickly, could be confusing and possiblediscourage an older or handicapped person from voting. My enquiry was brushed off with "I didn't get one of those. Youshould consider yourself lucky!" The same with the " I Voted stickers" so people" wouldn't vote more than once". This has been a contentious election. It is important that people have faith in the system. We have already reported aextra person who was registered at our address. Official information should be clear, concise and impossible tomisinterpret. Let the participants provide the helpful hints and cute stickers...This is what our system of government isbased on and shouldn't be muddled with cute stuff!

28 of 71

s. 22(1)

s. 22(1)

FOI File# 2014-368 29 of 72

From: "MacKenzie, Janice" <[email protected]>To: "Schreder, Sophie" <[email protected]>

"Hagiwara, Rosemary" <[email protected]>Date: 11/15/2014 12:49:02 PM

Subject: FW: wait times - polling stations

Fyi – let’s discuss. From: Stepan Vdovine [mailto:[email protected]]Sent: Saturday, November 15, 2014 12:31 PMTo: MacKenzie, JaniceSubject: wait times - polling stations Hi Janice, We are concerned that a number of polling stations are experiencing extending delays as people line up to vote.Our scrutineers report wait times of up to 40 minutes (Strathcona, West End) at some locations where otherlocations appear to be underutilized (Wosk Centre). I am concerned that voters will be discouraged to vote if arrangements are not made to reassign staff andreduce wait times. Stepan Stepan VdovineExecutive Director, Vision Vancouver604.345.1429

29 of 71FOI File# 2014-368 30 of 72

FOI File# 2014-368 31 of 72

FOI File# 2014-368 32 of 72

FOI File# 2014-368 33 of 72

Thin wall between databases of incumbent party and City Hall: In more than one case, weknow that the incumbent party has "harvested" data from petitions to contact citizens. Thepublic has no assurance that personal data did not end up into the database of theincumbent party. Likewise, the public has no way of knowing about about the separation ofdata between some contractors, such as the firm Vision Critical (which provides "TalkVancouver" public survey/consultation services online under contract with the City ofVancouver), and the incumbent party. Voting without being required to show identification - In some instances, people have beenpermitted to vote without showing identification. Candidate videos: Despite original plans to host candidate videos, the City abruptly cancelledthe plans. If you analyze the situation, it is another of many examples that produce a bias inthe election, favouring incumbents and the larger parties with the biggest budgets.Candidate promotion/advertising on election day: We have heard reports that suggestbanned activities have been occurring today.

These are just some of the concerns that have come to our attention. We would like to correspondwith you after the election to address these in further detail.

Sincerely,Randy HeltenCoordinator, CityHallatch Media Foundation

Cell 604-512-9059

--***********

[email protected]

CityHallWatch.ca. Tools for engagement in Vancouver City decisions. Creating our future.

MetroVanWatch.ca. Our dream: A socially, environmentally, agriculturally sustainable MetroVancouver region.

BC Election Campaign Finance Reform Network: Get the big money out of civic and provincialpolitics.

***********

33 of 71

s.22(1)

FOI File# 2014-368 34 of 72

FOI File# 2014-368 35 of 72

Dear Rj --

It's Election Day, and polls opened a few hours ago. Have you voted yet?

We're in a close race with the NPA, and every vote counts. You've been a member of thiscampaign, knocking on doors, calling supporters, and putting up signs. You've helped Visionconnect with thousands of Vancouverites, talking about the issues and getting people engaged inthe election.

You've helped us while we campaigned in a close race with the NPA, and now we need you to doone last thing: vote.

There are close to 120 voting stations in Vancouver. You can vote at any of them. Click here tosee which one is closest to you.

Today's the day we've been working towards. Let's re-elect Gregor and the Vision team.

Please, make sure you vote today.

Thanks,

Stepan VdovineExecutive Director

Vision Vancouverhttp://www.votevision.ca/

-=-=-Vision Vancouver · CanadaThis email was sent to . To stop receiving emails, click here.You can also keep up with Vision Vancouver on Twitter or Facebook.-=-=-

Created with NationBuilder, the essential toolkit for leaders.

35 of 71

s.22(1)

FOI File# 2014-368 36 of 72

--You received this message because you are subscribed to the Google Groups "OneCityVancouver" group.To unsubscribe from this group and stop receiving emails from it, send an email [email protected] more options, visit https://groups.google.com/d/optout.

36 of 71FOI File# 2014-368 37 of 72

FOI File# 2014-368 38 of 72

Dear --


We're in a close race with the NPA, and every vote counts. You've been a member of this campaign, knocking ondoors, calling supporters, and putting up signs. You've helped Vision connect with thousands of Vancouverites,talking about the issues and getting people engaged in the election.

You've helped us while we campaigned in a close race with the NPA, and now we need you to do one last thing:vote.

There are close to 120 voting stations in Vancouver. You can vote at any of them. Click here to see which one isclosest to you.



Thanks,



-=-=-Vision Vancouver · Canada This email was sent to [ ] To stop receiving emails, click here. You can also keep up with Vision Vancouver on Twitter or Facebook. -=-=-


38 of 71

s.22(1)

FOI File# 2014-368 39 of 72

From: "City of Vancouver Communications Office"<[email protected]>

To: "MacKenzie, Janice" <[email protected]>Date: 11/15/2014 7:41:10 PM

Subject: Information Bulletin: City of Vancouver Municipal Election Voting Location HourExtensions

City of VancouverInformation BulletinNovember 15, 2014


The 2014 Municipal Election in the City of Vancouver has had a very significant turnout in voters. We havereceived a number of questions in regard to the closing of polls. The Vancouver Charter and the City ElectionBy-law governs these procedures.

The Vancouver Charter provides that at the close of polls (8pm) everyone that is in line either inside oroutside the voting station will be permitted to vote. The poll will close when the last person has voted, nomatter how long that takes.

The Chief Election Officer reviews all polls to assess whether there has been any adjournment (interruption)of voting. In four voting stations today where there was a very heavy turnout, there was a short period oftime during which voters had to wait for ballots to be restocked. The Chief Election Officer has authority toextend the voting period if there has been an adjournment of proceedings at any voting place.


As a result the Chief Election Officer has directed that Killarney Community Centre will remain open afurther 15 minutes to 8:15 pm, Britannia Community Centre and Oakridge Centre voting stations will remainopen a further 30 minutes to 8:30pm, and Hastings Elementary Community School will remain open a further45 minutes to 8:45 pm.

This will delay the communication of early unofficial results as counting of ballots cannot occur until all thepolls close.

-30-


39 of 71FOI File# 2014-368 40 of 72

From: "City of Vancouver Communications Office"<[email protected]>

To: "MacKenzie, Janice" <[email protected]>Date: 11/15/2014 3:03:16 PM

Subject: Information Bulletin: City of Vancouver Municipal Election Voting OpportunitiesNovember 15 2014

City of VancouverInformation BulletinNovember 15, 2014

Voting locations across Vancouver today open until 8 p.m.

Voting is open today at nearly 120 locations across Vancouver, including community and cultural centres,churches, the Vancouver Art Gallery, Oakridge and International Village Malls. These voting locations will beopen from 8:00am to 8:00pm and are accessible, close to transit, and have parking available to providemaximum convenience for voters.

If there is a line-up, voters can find other nearby voting locations either by going to the City’s website orcalling 3-1-1.The City Election’s Office is reassigning staff throughout the day from quieter voting locationsto ones with higher demand.

With more voting opportunities than ever before, and the introduction of new digital tools, more people arecasting their vote, and helping to shape Vancouver’s future. To find out more about the 2014 Vancouver Municipal Election visit vancouver.ca/vote, or call 3-1-1.

-30-Media contact:Corporate [email protected]

40 of 71FOI File# 2014-368 41 of 72

From: "Heaney, Siobhian" <[email protected]>To: "Adcock, Jessie" <[email protected]>

Date: 11/15/2014 9:05:38 PMSubject: Polls Declard Closed

The CEO has declared polls officially closed and we can begin publishing results.

SSent from Blackberry

41 of 71FOI File# 2014-368 42 of 72

From: "Healy, Tadhg" <[email protected]>To: "MacKenzie, Janice" <[email protected]>

Date: 11/15/2014 12:42:07 PMSubject: RE: city map error - voting location

Hi Janice, This issue has now been resolved. It was an error on DataFix’s side which we have had them remedy.

Thanks Tadhg From: Healy, TadhgSent: Saturday, November 15, 2014 12:34 PMTo: MacKenzie, JaniceCc: Adcock, Jessie; McGregor, MarnieSubject: RE: city map error - voting location Janice We have isolated the error to the information on DataFix’s side. I have received contact details for our Datafix contact and will get in touch with him now to see what we can do Standby, Tadhg From: MacKenzie, JaniceSent: Saturday, November 15, 2014 11:59 AMTo: Healy, TadhgSubject: FW: city map error - voting location Tadhg – can you look at? When I key in 2145 West 8th ave as my location (which is also the address of the voting location), themarker shows St. Augustine School as being 0.2 km away). Vision is saying they think the marker is on the church rather than theschool. Janice From: Stepan Vdovine [mailto:[email protected]]Sent: Saturday, November 15, 2014 11:10 AMTo: MacKenzie, JaniceSubject: city map error - voting location Janice, St Augustine’s School is listed at the wrong address and at the wrong place on the map. Its placed over St Augustine’s Church instead. The school isactually ½ block south and 1 ½ blocks west. Stepan

42 of 71FOI File# 2014-368 43 of 72

From: "McGregor, Marnie" <[email protected]>To: "Healy, Tadhg" <[email protected]>

"MacKenzie, Janice" <[email protected]>Date: 11/15/2014 12:44:06 PM

Subject: RE: city map error - voting location

Excellent speedy response! From: Healy, TadhgSent: Saturday, November 15, 2014 12:42 PMTo: MacKenzie, JaniceCc: Adcock, Jessie; McGregor, MarnieSubject: RE: city map error - voting location Hi Janice, This issue has now been resolved. It was an error on DataFix’s side which we have had them remedy.

Thanks Tadhg From: Healy, TadhgSent: Saturday, November 15, 2014 12:34 PMTo: MacKenzie, JaniceCc: Adcock, Jessie; McGregor, MarnieSubject: RE: city map error - voting location Janice We have isolated the error to the information on DataFix’s side. I have received contact details for our Datafix contact and will get in touch with him now to see what we can do Standby, Tadhg From: MacKenzie, JaniceSent: Saturday, November 15, 2014 11:59 AMTo: Healy, TadhgSubject: FW: city map error - voting location Tadhg – can you look at? When I key in 2145 West 8th ave as my location (which is also the address of the voting location), the marker shows St.Augustine School as being 0.2 km away). Vision is saying they think the marker is on the church rather than the school. Janice From: Stepan Vdovine [mailto:[email protected]]Sent: Saturday, November 15, 2014 11:10 AMTo: MacKenzie, JaniceSubject: city map error - voting location Janice, St Augustine’s School is listed at the wrong address and at the wrong place on the map. Its placed over St Augustine’s Church instead. The school is actually ½block south and 1 ½ blocks west. Stepan

43 of 71FOI File# 2014-368 44 of 72


Date: 11/15/2014 10:18:46 AMSubject: RE: City's Website

From: Healy, TadhgSent: Saturday, November 15, 2014 10:15 AMTo: MacKenzie, JaniceSubject: RE: City's Website

From: MacKenzie, JaniceSent: Saturday, November 15, 2014 10:06 AMTo: Healy, TadhgSubject: Fwd: City's Website Fyi

Begin forwarded message:

From: "Stepan Vdovine" <[email protected]>To: "MacKenzie, Janice" <[email protected]>Subject: City's Website

Janice

Just heads up that the mobile version of the city's website says that voting is on tomorrow. See screenshotbelow.

[cid:EB8071C5-FA9D-485A-8F93-FAC92C5F44D2]

STEPAN VDOVINEDeputy Campaign Director | Executive DirectorVision Vancouver

604.345.1429<tel:604.345.1429> (mobile)[email protected]<mailto:[email protected]> (email)

votevision.ca<http://votevision.ca>

44 of 71

s. 13(1)

s. 13(1)

FOI File# 2014-368 45 of 72


"Connell, Francie" <[email protected]>Date: 11/15/2014 7:02:44 PM

Subject: RE: Current Draft Messages on Poll Closing Times/Potential Extensions

45 of 71

s. 13(1)

FOI File# 2014-368 46 of 72

FOI File# 2014-368 47 of 72

From: McGregor, MarnieSent: Saturday, November 15, 2014 07:00 PMTo: Ballem, PennyCc: Connell, Francie; MacKenzie, JaniceSubject: Current Draft Messages on Poll Closing Times/Potential Extensions

47 of 71

s. 13(1)

s. 13(1)

FOI File# 2014-368 48 of 72

FOI File# 2014-368 49 of 72


49 of 71

s. 13(1)

s. 13(1)

FOI File# 2014-368 50 of 72

From: "Connell, Francie" <[email protected]>To: "MacKenzie, Janice" <[email protected]>

"Ballem, Penny" <[email protected]>"McGregor, Marnie" <[email protected]>

Date: 11/15/2014 7:32:31 PMSubject: RE: Current Draft Messages on Poll Closing Times/Potential Extensions

From: MacKenzie, JaniceSent: Saturday, November 15, 2014 7:31 PMTo: Ballem, Penny; McGregor, MarnieCc: Connell, FrancieSubject: RE: Current Draft Messages on Poll Closing Times/Potential Extensions

I’m good with the language but Killarney is now admitting that they were without ballots for less than 10 minutes. I I will phone the PEO immediately.

Janice From: Ballem, PennySent: Saturday, November 15, 2014 7:19 PMTo: McGregor, MarnieCc: Connell, Francie; MacKenzie, JaniceSubject: Re: Current Draft Messages on Poll Closing Times/Potential Extensions


50 of 71

s. 13(1)

s. 13(1)

s. 13(1)

s. 13(1)

FOI File# 2014-368 51 of 72

From: "McGregor, Marnie" <[email protected]>To: "Connell, Francie" <[email protected]>

"Ballem, Penny" <[email protected]>"MacKenzie, Janice" <[email protected]>

Date: 11/15/2014 7:33:23 PMSubject: RE: Current Draft Messages on Poll Closing Times/Potential Extensions

From: McGregor, MarnieSent: Saturday, November 15, 2014 7:29 PMTo: Connell, Francie; Ballem, Penny; MacKenzie, JaniceSubject: RE: Current Draft Messages on Poll Closing Times/Potential Extensions

s. 13(1)

s. 13(1)

FOI File# 2014-368 52 of 72

From: Connell, FrancieSent: Saturday, November 15, 2014 7:27 PMTo: Ballem, Penny; McGregor, Marnie; MacKenzie, JaniceSubject: FW: Current Draft Messages on Poll Closing Times/Potential Extensions

From: Ballem, PennySent: Saturday, November 15, 2014 7:19 PMTo: McGregor, MarnieCc: Connell, Francie; MacKenzie, JaniceSubject: Re: Current Draft Messages on Poll Closing Times/Potential Extensions


s. 13(1)

s. 13(1)

s. 13(1)

s. 13(1)

FOI File# 2014-368 53 of 72

53 of 71

s. 13(1)

FOI File# 2014-368 54 of 72

From: "Healy, Tadhg" <[email protected]>To: "Adcock, Jessie" <[email protected]>

"McGregor, Marnie" <[email protected]>"MacKenzie, Janice" <[email protected]>"Stewart, Wendy" <[email protected]>"Postma, Tobin" <[email protected]>"Pabillano, Jhenifer" <[email protected]>"Wickham, Lindsay" <[email protected]>"Enright, Danny" <[email protected]>

Date: 11/15/2014 2:56:51 PMSubject: Re: Draft Info Bulletin

Fine with me

Sent from my BlackBerry 10 smartphone on the Rogers network.

From: Adcock, JessieSent: Saturday, November 15, 2014 2:54 PMTo: McGregor, Marnie; MacKenzie, Janice; Stewart, Wendy; Healy, Tadhg; Postma, Tobin; Pabillano, Jhenifer; Wickham, Lindsay; Enright, DannySubject: RE: Draft Info Bulletin

Looks good to me Marnie. Jessie AdcockChief Digital OfficerCity of Vancouver453 West 12th Avenue, Vancouver, BC V5Y 1V4Office: 604.871.6868 Mobile: CONFIDENTIALITY NOTICE: This message and any accompanying documents contain confidential information intended for a specific individual and purpose. Thismessage is private and protected by law. If you are not the intended recipient, you are hereby notified that any disclosure, copying or distribution, or the taking of anyaction based on the contents of this information, is strictly prohibited. From: McGregor, MarnieSent: Saturday, November 15, 2014 2:52 PMTo: MacKenzie, Janice; Stewart, Wendy; Adcock, Jessie; Healy, Tadhg; Postma, Tobin; Pabillano, Jhenifer; Wickham, Lindsay; Enright, DannySubject: Draft Info BulletinImportance: High The CMO just called and asked that we send out an information bulletin asap to media to send the same message that we are sending out on twitter about avoidingline-ups and going to other nearby voting locations. Can I just have a quick fact-check from folks so I can get this out asap? Thanks,Marnie City of VancouverInformation BulletinNovember 15, 2014


Voting is open today at nearly 120 locations across Vancouver, including community and cultural centres, churches, the Vancouver Art Gallery, Oakridgeand International Village Malls. These voting locations will be open from 8:00am to 8:00pm and are accessible, close to transit, and have parking availableto provide maximum convenience for voters.

If there is a line-up, voters can find other nearby voting locations either by going to the City’s website or calling 3-1-1. The City Election’s Office isreassigning staff throughout the day from quieter voting locations to ones with higher demand.

With more voting opportunities than ever before, and the introduction of new digital tools, more people are casting their vote, and helping to shapeVancouver’s future. To find out more about the 2014 Vancouver Municipal Election visit vancouver.ca/vote, or call 3-1-1.


54 of 71

s.15(1)(l)

FOI File# 2014-368 55 of 72


"Adcock, Jessie" <[email protected]>"McGregor, Marnie" <[email protected]>"Stewart, Wendy" <[email protected]>"Postma, Tobin" <[email protected]>"Pabillano, Jhenifer" <[email protected]>"Wickham, Lindsay" <[email protected]>"Enright, Danny" <[email protected]>

Date: 11/15/2014 3:01:40 PMSubject: RE: Draft Info Bulletin

Good by me. From: Healy, TadhgSent: Saturday, November 15, 2014 2:57 PMTo: Adcock, Jessie; McGregor, Marnie; MacKenzie, Janice; Stewart, Wendy; Postma, Tobin; Pabillano, Jhenifer; Wickham, Lindsay; Enright, DannySubject: Re: Draft Info Bulletin Fine with me Sent from my BlackBerry 10 smartphone on the Rogers network.

From: Adcock, JessieSent: Saturday, November 15, 2014 2:54 PMTo: McGregor, Marnie; MacKenzie, Janice; Stewart, Wendy; Healy, Tadhg; Postma, Tobin; Pabillano, Jhenifer; Wickham, Lindsay; Enright, DannySubject: RE: Draft Info Bulletin Looks good to me Marnie. Jessie AdcockChief Digital OfficerCity of Vancouver453 West 12th Avenue, Vancouver, BC V5Y 1V4Office: 604.871.6868 Mobile: CONFIDENTIALITY NOTICE: This message and any accompanying documents contain confidential information intended for a specific individual and purpose. This message is private andprotected by law. If you are not the intended recipient, you are hereby notified that any disclosure, copying or distribution, or the taking of any action based on the contents of this information,is strictly prohibited. From: McGregor, MarnieSent: Saturday, November 15, 2014 2:52 PMTo: MacKenzie, Janice; Stewart, Wendy; Adcock, Jessie; Healy, Tadhg; Postma, Tobin; Pabillano, Jhenifer; Wickham, Lindsay; Enright, DannySubject: Draft Info BulletinImportance: High The CMO just called and asked that we send out an information bulletin asap to media to send the same message that we are sending out on twitter about avoidingline-ups and going to other nearby voting locations. Can I just have a quick fact-check from folks so I can get this out asap? Thanks,Marnie City of VancouverInformation BulletinNovember 15, 2014


Voting is open today at nearly 120 locations across Vancouver, including community and cultural centres, churches, the Vancouver Art Gallery, Oakridge andInternational Village Malls. These voting locations will be open from 8:00am to 8:00pm and are accessible, close to transit, and have parking available to providemaximum convenience for voters.

If there is a line-up, voters can find other nearby voting locations either by going to the City’s website or calling 3-1-1. The City Election’s Office is reassigning staffthroughout the day from quieter voting locations to ones with higher demand.

With more voting opportunities than ever before, and the introduction of new digital tools, more people are casting their vote, and helping to shape Vancouver’sfuture. To find out more about the 2014 Vancouver Municipal Election visit vancouver.ca/vote, or call 3-1-1.


55 of 71

s.15(1)(l)

FOI File# 2014-368 56 of 72

FOI File# 2014-368 57 of 72

The CMO just called and asked that we send out an information bulletin asap to media to send the same message thatwe are sending out on twitter about avoiding line-ups and going to other nearby voting locations. Can I just have a quickfact-check from folks so I can get this out asap? Thanks,Marnie City of VancouverInformation BulletinNovember 15, 2014


Voting is open today at nearly 120 locations across Vancouver, including community and cultural centres,churches, the Vancouver Art Gallery, Oakridge and International Village Malls. These voting locations will beopen from 8:00am to 8:00pm and are accessible, close to transit, and have parking available to providemaximum convenience for voters.

If there is a line-up, voters can find other nearby voting locations either by going to the City’s website orcalling 3-1-1. The City Election’s Office is reassigning staff throughout the day from quieter voting locationsto ones with higher demand.

With more voting opportunities than ever before, and the introduction of new digital tools, more people arecasting their vote, and helping to shape Vancouver’s future. To find out more about the 2014 Vancouver Municipal Election visit vancouver.ca/vote, or call 3-1-1.


57 of 71FOI File# 2014-368 58 of 72

FOI File# 2014-368 59 of 72

FOI File# 2014-368 60 of 72

FOI File# 2014-368 61 of 72

Dear --


We're in a close race with the NPA, and every vote counts. You've been a member of this campaign, knocking ondoors, calling supporters, and putting up signs. You've helped Vision connect with thousands of Vancouverites,talking about the issues and getting people engaged in the election.

You've helped us while we campaigned in a close race with the NPA, and now we need you to do one last thing:vote.

There are close to 120 voting stations in Vancouver. You can vote at any of them. Click here to see which one isclosest to you.



Thanks,



-=-=-Vision Vancouver · Canada This email was sent to [ ] To stop receiving emails, click here. You can also keep up with Vision Vancouver on Twitter or Facebook. -=-=-


FOI File #2014-368 61 of 71

s.22(1)

FOI File# 2014-368 62 of 72

From: "McGregor, Marnie" <[email protected]>To: "Stewart, Wendy" <[email protected]>

"MacKenzie, Janice" <[email protected]>Date: 11/15/2014 11:00:19 AM

Subject : RE: media request

Great thanks. From: Stewart, WendySent: Saturday, November 15, 2014 10:57 AMTo: McGregor, Marnie; MacKenzie, JaniceSubject: Re: media request Looks good. I'm not sure about supplier but he will know because the UBC guy knows. W

From: McGregor, MarnieSent: Saturday, November 15, 2014 10:51 AMTo: Stewart, Wendy; MacKenzie, JaniceSubject: RE: media request

From: McGregor, MarnieSent: Saturday, November 15, 2014 10:40 AMTo: Stewart, Wendy; MacKenzie, JaniceSubject: RE: media request Can I attribute the response to Janice? Otherwise he will quote me. I am just sending a statement- no interest in having a phone conversation with him. From: Stewart, WendySent: Saturday, November 15, 2014 9:57 AMTo: MacKenzie, Janice; Postma, Tobin; McGregor, MarnieSubject: Re: media request I've forwarded this to the media email.

W

From: Robert Mackin, Jr.Sent: Saturday, November 15, 2014 9:22 AMTo: MacKenzie, Janice; Postma, Tobin; Stewart, WendySubject: media request Good morning, I have been contacted by voters who have concerns about the addresses of the three-closest recommended voting stations listed on their voter information cards. The voters live in apartments and they say the proximities are calculated by the city using their unit number, not the street address of the building they call home. If the streetaddress of the building was properly used, the voting cards would show voting stations that are closer than the ones that appear. There is an apparent incorrect use of theunit number to calculate proximity. Was this a mistake or intentional? Is this connected to the contractor (printer or database) or Canada Post? Can you please comment on this as soon as possible? Sincerely, Bob MackinVancouver Courier604-982-9130

FOI File #2014-368 62 of 71

s. 13(1)

s. 13(1)

FOI File# 2014-368 63 of 72

From: "Robert Mackin, Jr." <[email protected]>To: "McGregor, Marnie" <[email protected]>

"MacKenzie, Janice" <[email protected]>"Postma, Tobin" <[email protected]>

Date: 11/15/2014 7:17:46 PMSubject: Re: media request

Can you comment on the ballot scarcity at Oakridge, Britannia and other voting stations? How many ballots were printed? What was doneto remedy the situation? Are there any extensions beyond the 8 pm deadline being pondered?

What is the status of voting machines? Have there been any problems? I know that there were some failures and malfunctions in 2011.

Bob MackinVancouver Courier 604-724-5604

Sent from my iPad

On Nov 15, 2014, at 11:25 AM, McGregor, Marnie <[email protected]> wrote:

Response from Janice MacKenzie, City of Vancouver Chief Election Officer: A concern about the City of Vancouver Voter Location Card addresses was brought to the my attention yesterday. To date we have only hadtwo enquiries about this. The Voting Location Cards were prepared with a supplier that provides Voter Information cards for municipalities across the country, includingVancouver. These cards were prepared using City voting locations, residential building addresses and Canada Post postal codes to determinevoting locations near the residential address on the card - the word “near” was used on purpose recognizing that in some instances, there maybe some locations closer to the address. The City has provided voters with multiple opportunities to find the most convenient voting location for them on Saturday November 15 - thewebsite, the Voter Guide, the Voter Information card and by calling3-1-1. On Election Day today, November 15, 2014, there is extensive geographic coverage of the entire city with nearly 120 voting places, including atcommunity and cultural centres, churches, the Vancouver Art Gallery, Oakridge and International Village Malls. We have seen tremendouspick-up with people taking advantage of the additional advance voting opportunities, as well as use of the election planner tool on the City’swebsite.

From: Robert Mackin, Jr. <[email protected]>Sent: Saturday, November 15, 2014 9:22 AMTo: MacKenzie, Janice; Postma, Tobin; Stewart, WendySubject: media request Good morning, I have been contacted by voters who have concerns about the addresses of the three-closest recommended voting stations listed on their voterinformation cards. The voters live in apartments and they say the proximities are calculated by the city using their unit number, not the street address of the building theycall home. If the street address of the building was properly used, the voting cards would show voting stations that are closer than the ones thatappear. There is an apparent incorrect use of the unit number to calculate proximity. Was this a mistake or intentional? Is this connected to the contractor (printer or database) or Canada Post? Can you please comment on this as soon as possible? Sincerely, Bob MackinVancouver Courier604-982-9130

FOI File #2014-368 63 of 71FOI File# 2014-368 64 of 72



Subject: RE: no ballots left at Britannia tweet

Yes – the ballots should be there by now. From: McGregor, MarnieSent: Saturday, November 15, 2014 3:52 PMTo: MacKenzie, Janice; Stewart, WendyCc: Pabillano, Jhenifer; Postma, TobinSubject: FW: no ballots left at Britannia tweetImportance: High Can you confirm that more ballots are being delivered to Britannia asap? Thanks. From: Pabillano, JheniferSent: Saturday, November 15, 2014 3:51 PMTo: Postma, Tobin; McGregor, MarnieSubject: no ballots left at Britannia tweet http://twitter.com/DataDrew/status/533768775955267584 Jhenifer Pabillano | Social Media StrategistCorporate Communications | City of Vancouvert. 604.871.6335 c. [email protected]

FOI File #2014-368 64 of 71

s.15(1)(l)

FOI File# 2014-368 65 of 72



Subject: RE: no ballots left at Britannia tweet

Excellent thanks for the quick update Janice. From: MacKenzie, JaniceSent: Saturday, November 15, 2014 3:58 PMTo: McGregor, Marnie; Stewart, WendyCc: Pabillano, Jhenifer; Postma, TobinSubject: RE: no ballots left at Britannia tweet Yes – the ballots should be there by now. From: McGregor, MarnieSent: Saturday, November 15, 2014 3:52 PMTo: MacKenzie, Janice; Stewart, WendyCc: Pabillano, Jhenifer; Postma, TobinSubject: FW: no ballots left at Britannia tweetImportance: High Can you confirm that more ballots are being delivered to Britannia asap? Thanks. From: Pabillano, JheniferSent: Saturday, November 15, 2014 3:51 PMTo: Postma, Tobin; McGregor, MarnieSubject: no ballots left at Britannia tweet http://twitter.com/DataDrew/status/533768775955267584 Jhenifer Pabillano | Social Media StrategistCorporate Communications | City of Vancouvert. 604.871.6335 c. [email protected]

FOI File #2014-368 65 of 71

s.15(1)(l)

FOI File# 2014-368 66 of 72



Subject: RE: Problem at polling station

It was a simple matter of a ballot being jammed. When that happens the election official pulls thetabulator slightly forward to enable the ballot to drop in the ballot box and then puts the tabulatorback in place. The ballot can become jammed because of the way the ballot was inserted into thetabulator (e.g. pushed in fast or entered on an angle, etc).

J

-----Original Message-----From: McGregor, MarnieSent: Saturday, November 15, 2014 2:31 PMTo: MacKenzie, Janice; Stewart, WendySubject: FW: Problem at polling station


Thanks.


Hi there,







Subject: RE: Problem at polling station

Thanks so it is fixed now?

-----Original Message-----From: MacKenzie, JaniceSent: Saturday, November 15, 2014 2:57 PMTo: McGregor, Marnie; Stewart, WendySubject: RE: Problem at polling station

It was a simple matter of a ballot being jammed. When that happens the election official pulls thetabulator slightly forward to enable the ballot to drop in the ballot box and then puts the tabulatorback in place. The ballot can become jammed because of the way the ballot was inserted into thetabulator (e.g. pushed in fast or entered on an angle, etc).

J

-----Original Message-----From: McGregor, MarnieSent: Saturday, November 15, 2014 2:31 PMTo: MacKenzie, Janice; Stewart, WendySubject: FW: Problem at polling station


Thanks.


Hi there,





From: "MacKenzie, Janice" <[email protected]>To: "Stepan Vdovine" <[email protected]>

Date: 11/15/2014 11:06:16 AMSubject: RE: sign violations - Strathcona

Thank you. I’ll let them know. From: Stepan Vdovine [mailto:[email protected]]Sent: Saturday, November 15, 2014 10:53 AMTo: MacKenzie, JaniceSubject: sign violations - Strathcona Janice, Reporting sign violations around Strathcona Community Centre voting location. There are dozens of signs alongthe perimeter of the voting locations that belong to COPE, Green Party and One City candidates.

STEPAN VDOVINEDeputy Campaign Director | Executive DirectorVision Vancouver

604.345.1429 (mobile)[email protected] (email)

votevision.ca




Date: 11/15/2014 2:59:20 PMSubject: RE: Some discussion of not needing ID to vote in election

If a person is on the voters list then they are registered to vote. Under the Vancouver Charter,id is not required for those on the voters list. However, before receiving the ballot, the electormust make a declaration that they are who they say they are and that they have not voted inthe election thus far. J From: McGregor, MarnieSent: Saturday, November 15, 2014 2:53 PMTo: MacKenzie, Janice; Stewart, Wendy; Hagiwara, RosemaryCc: Pabillano, Jhenifer; Wickham, LindsaySubject: FW: Some discussion of not needing ID to vote in election FYI- do we have a suggested response? From: Pabillano, JheniferSent: Saturday, November 15, 2014 2:51 PMTo: McGregor, MarnieSubject: Some discussion of not needing ID to vote in election Vancouver Board of Trade director Rob Mackay-Dunn and a 980 reporter are flagging the fact that you don’t need ID tovote.https://twitter.com/robmackaydunn/status/533751765242363904 Jhenifer Pabillano | Social Media StrategistCorporate Communications | City of Vancouvert. 604.871.6335 c. [email protected]

FOI File #2014-368 69 of 71

s.15(1)(l)

FOI File# 2014-368 70 of 72

FOI File# 2014-368 71 of 72

From: "EDAY Coordinator" <[email protected]>To: "Hagiwara, Rosemary" <[email protected]>

"MacKenzie, Janice" <[email protected]>Date: 11/15/2014 6:23:18 PM

Subject: URGENT: Extended Voting

Janice and Rosemary:

Our understanding is that numerous polling places have been intermittently running out of ballots and,as a result, voting has been delayed. We understand that in some instances there have been periodsof up to an hour with no ballots on hand at voting locations. In light of the delay for voting, could you please confirm that voting will be open at affected locations past 8:00pm, provided that people are in line?

Please confirm ASAP, as my legal team is standing by to initiate more formal correspondence. Thank you,

Gavin Dew - NPA604 417 6339


2014-368 - res

Documents