2014 dex.mmp calgary exhibitor manual v2 · 2016-02-19 · design engineering expo (dex)...

Design Engineering Expo (DEX) Metalworking Manufacturing & Production Expo (MMP)

Calgary, Alberta, May 27, 2014 www.dexexpo.com www.mmpshow.com

EXHIBITOR MANUAL

Commonwealth Centre

Dear Exhibitor: We are pleased to welcome you to the Design Engineering Expo / Metalworking Manufacturing & Production Expo in Calgary, Alberta. We look forward to making this tabletop show a successful experience for you and your company. This manual is designed for your convenience and contains the necessary information for your participation in the show. We strongly recommend that you read this manual carefully to familiarize yourself with all of its contents to help you in preparation of your booth. Enclosed is a list of the official show contractors and suppliers. Please place your orders early to ensure availability of desired items and to maximize cost savings. It is important that the Exhibitor Manual be given to the person directly responsible for participation in the show. Your assistance in meeting deadlines is greatly appreciated. We would like to make your participation at the Design Engineering Expo / Metalworking Manufacturing & Production Expo Calgary 2014 both successful and enjoyable. If there is any information that you require, or questions we can answer, please do not hesitate to contact us. Sincerely,

Alan MacPherson, Publisher, Design Engineering magazine

Steve Devonport, Publisher, Canadian Metalworking magazine



Last Updated 04/05/2014

EXHIBITOR MANUAL

Commonwealth Centre

TIPS FOR A SUCCESSFUL SHOW Before the Show…

Read your Exhibitor Manual – It contains all the details, regulations and forms you will need to be prepared on‐site. The exhibitor manual is available online by visiting the DEX or MMP website: DEX: http://www.dexexpo.com/exhibitors/exhibitor‐manual/ MMP: http://www.mmpshow.com/exhibitor‐kit/

Certificate of Insurance ‐ Note that each exhibitor must submit a certificate of insurance coverage for their booth/table, no exceptions.

Freight – Be aware of shipping deadlines to avoid late or unnecessary charges. Use preprinted labels to ensure proper delivery of your items.

Exhibitor Registration – Register your exhibit staff easily using the online link (tradeshow access only). It’s quick and easy and will save you time on‐site. Use the online link provided on the exhibitor manual page.

New! Keynote Speaker ‐ Edwin Beage, President, Hansen Industries Ltd to speak on “Manufacturing in Canada Can Survive and Thrive” A special invitation voucher has been created for you to pass on to clients. DEX Invitation: http://www.dexexpo.com/wp‐content/uploads/2013/04/DEX‐half‐page‐Calgary.pdf MMP Invitation: http://www.mmpshow.com/wp‐content/uploads/2013/03/MTL‐PostCard‐Apr14.pdf

Advertise and Promote – Use online marketing, newsletters, direct mail, e‐cards, press releases, telemarketing, industry publications and more to get the word out about your participation in the show. Visit the website to get logos and ideas to promote your company at the show.

During the Show…

Interact with Attendees – Make an effort to greet all attendees with a polite and outgoing attitude. Be proactive! Don’t sit, read, eat or talk on the telephone in your booth – you might miss out on potential prospects.

Lead Retrieval – Keep track of the attendees who visit your booth so you can contact them later. Lead management will be one of the most important components of a successful show. There is an order form that you can download to rent a lead retrieval system that can help you with collecting this information.




EXHIBITOR MANUAL

Commonwealth Centre

Provide Incentives – Give attendees a reason to visit your booth! Promote a new product by handing out giveaways, hosting a special party, or offer drinks and snacks. Be creative in your promotions and draw quality visitors to your booth.

After the Show…

Follow Up with your Leads – Contact the attendees who visited your booth. Send them more information about your products and maintain the relationship you developed at the show. Often times the key to your success at a trade show depends on how you follow up with your leads.

Evaluate your Participation – Determine what types of promotion worked for increasing booth traffic, etc. Analyze the overall success of the show – learn from your mistakes as well as your success!

Post‐Show Meeting – Arrange a meeting after the show with your sales, marketing and operations team. Discuss your follow up plan, what worked, and what you can improve on to increase your recognition and sales.

Anytime… Questions? Feedback? – Contact us anytime! Look for the Show Management contact information in this manual or

send an email to: [email protected]

Important Dates and Schedule

Exhibitor Move‐In: Monday May 26, 2014 1:00 p.m. ‐ 6:00 p.m. Tuesday May 27, 2014 7:30 a.m. – 9:30 a.m. (Hand Carry Only ‐ no exceptions) Onsite Contact: Sim Frayne 416‐510‐6867 NEW! Special Keynote Presentation Tuesday May 27, 2014 9:00 a.m. – 10:00 a.m. Trade Show Hours: Tuesday May 27, 2014 10:00 a.m. – 4:00 p.m.




EXHIBITOR MANUAL

Commonwealth Centre

Exhibitor Move‐Out: Tuesday May 27, 2014 4:00 p.m. – 6:00 p.m. Note: all exhibit booths must be removed from the facility no later than 6:00 p.m. Exhibit booths left on show floor after that time may be subject to additional fees.

Show Location

Commonwealth Centre 3961 52 Ave NE #1177 Calgary AB Tel: 604‐516‐7167 Fax: 604‐516‐7163

Website:http://commonwealthcentre.com/ Directions: http://goo.gl/maps/1eFd8

Inclusions & Show Colours

Tabletop Display Approximately 5ft x 8ft Space 8 ft Table and two chairs

Show Colours Pipe & Drape: Black Flooring: Glazed Cement Floors

Additional Services

Additional Services are not included with the cost of your exhibit. To place an order please contact the following suppliers : Electricity……………………………………………………………GES Furnishings………………………………………………………… GES Insurance…….PAL Insurance or ExhibitorInsurance.com Shipping/Transportation…………………………………… GES

A/V………………………………………………………………………..GES Internet…….……………………………………………………………GES Lead Retrieval……………………..……………………….Conexsys




EXHIBITOR MANUAL

Commonwealth Centre

Show Management Information

Business Information Group 80 Valleybrook Drive Toronto, ON M3B 2S9 Tel: 416‐442‐5600 Fax: 416‐510‐5133 Toll Free: 1‐800‐268‐7742 x6833 For Exhibit Sales, Sponsorship or Media Inquiries Alan MacPherson Show Manager, DEX Tel: 416‐510‐6756 E‐mail: AMacPherson@design‐engineering.com Rob Swan Show Manager, MMP Tel: 416‐510‐5225 E‐mail: [email protected]

Exhibitor Billing/General Inquiries Sim Frayne Sr. Event Coordinator Tel: 416‐510‐6867 E‐mail: [email protected] Stephanie Chiang Event Manager Tel: 416‐510‐5244 E‐mail: [email protected] Melissa Ho Event Coordinator Tel: 416‐510‐6833 E‐mail: [email protected]




EXHIBITOR MANUAL

Commonwealth Centre

Official Service Contractors

Official Show Decorator Furnishings, Signs, Carpeting, Labour, Shipping GES (Global Experience Specialists) 3030‐2600 Portland St. SE Calgary, AB T2G 4M6 Tel: 403‐243‐2212 or Toll Free: 1‐800‐636‐8235 Fax: 403‐243‐3868 Web: www.gesexpo.com

Customs Brokerage Mendelssohn Event Logistics 2116‐27th Avenue NE Suite 248 Calgary, AB T2E 7A6 Tel: 403‐291‐1694 Fax: 403‐291‐7028 Contact: Rachael MacLeod Email: [email protected] Web: www.mend.com

Audio Visual & Computer Rental GES (Global Experience Specialists) 3030‐2600 Portland St. SE Calgary, AB T2G 4M6 Tel: 403‐243‐2212 or Toll Free: 1‐800‐636‐8235 Fax: 403‐243‐3868 Web: www.gesexpo.com

Electrical / Lighting / Internet GES (Global Experience Specialists) 3030‐2600 Portland St. SE Calgary, AB T2G 4M6 Tel: 403‐243‐2212 or Toll Free: 1‐800‐636‐8235 Fax: 403‐243‐3868 Web: www.gesexpo.com

Catering Service Commonwealth Centre 3961 52 Ave NE #1177, Calgary, AB T3J 0J7 Tel: 403‐338‐2100 Web: www.commonswealthcentre.com

Exhibitor Insurance Brokers Trust Insurance Group 434 North Rivermede Rd, Unit 3 Concorde, ON L4K 3M9 Tel: 905‐695‐2971 Fax: 905‐760‐2260 Online Ordering Link: http://goo.gl/g2KHy5

Conference Registration or General Inquiries Melissa Ho Business Information Group Tel: 416‐510‐6833 Email: [email protected]

Lead Retrieval Conexsys Registration 7050B Bramalea Rd, Unit 34 Mississauga, ON L5S 1S9 Tel: 905‐405‐8415 Fax: 905‐405‐9870 E‐mail: [email protected] Web: www.conexsysregistration.com




EXHIBITOR MANUAL

Commonwealth Centre

At‐A‐Glance

What your Exhibit Booth includes: Approximately 5ft by 8ft Space, an 8ft table and two chairs. Move‐In & Move Out ***MANDATORY SAFETY SHOES*** To provide a safe working environment for everyone on the show floor, during move‐in and move‐out all individuals must wear proper footwear. Absolutely no sandals, heels, flip‐flops, or ballet flats. There are NO EXCEPTIONS to this policy. Insurance – Insurance is due May 16, 2014 Each exhibitor is responsible to carry mandatory insurance for the duration of the show. Most exhibitors are able to coordinate insurance through your carrier. Otherwise insurance can be ordered online through Brokers Trust Insurance Group http://goo.gl/g2KHy5 or through PAL Insurance (see online form). You will not be permitted on the show floor without insurance. To download a copy of the insurance requirement go to: DEX: http://www.dexexpo.com/wp‐content/uploads/2014/01/Exhibitor‐Insurance‐Information‐DEX‐Expo‐2014.pdf MMP: http://www.mmpshow.com/wp‐content/uploads/2014/02/Exhibitor‐Insurance‐Information‐MMP‐Expo‐2014.pdf Submit your completed certificate by fax to: 416‐510‐5133 or email to [email protected]. Forms are due May 16, 2014 Shipping Advance Shipments Commonwealth Centre does NOT accept any advance shipments. Advanced shipments must be sent directly to GES (Global Experience Specialists). GES will begin accepting shipments starting May 8, 2014 between the hours of 8:30am‐5pm, Monday to Friday. Advanced shipments must arrive no later than May 22, 2014 at 5:00 pm to: GES/DEX/MMP, 3030‐2600 Portland St. SE, Calgary, AB, T2G 4M6. To clarify shipping questions please call or email exhibitor services with any questions. All materials will be subject




EXHIBITOR MANUAL

Commonwealth Centre

to Materials Handling charges, based on the total weight of your shipment (see Materials Handing Order Form for details). Onsite Shipments The only date the Commonwealth Centre will accept shipments is Monday May 26, 2014 from 1pm‐6pm. You may bring in your own display materials, however you may not ship to the venue in advance as your shipment will be declined. All materials will be subject to Materials Handling charges, based on the total weight of your shipment (see Materials Handing Order Form for details) unless you are onsite when it arrives to sign and receive your shipment. Return Shipments Return shipment pick‐ups should be arranged for May 27, 2014 from 4pm ‐6pm, directly from the Commonwealth Centre. Any shipments left at the venue after 6pm will be subject to material handling fees and taken to the GES warehouse and stored there until return shipping is arranged. Exhibitor Registration Exhibitor Tradeshow Registration: Register your exhibit staff easily using the online link. It’s quick and easy and will save you time on‐site. Go to: https://reg.conexsys.com/DEXMMP14/Exhibitors/Calgary Entry into the show Show Management reserves the right to refuse admission to the show building to any visitor, exhibitor, or contractor who, in the opinion of Show Management is unfit, intoxicated or in any way creating a disruption of the show. No persons under 16 years of age are permitted, including move‐in/move‐out. Parking There is no charge for parking at the Commonwealth Centre. There are however limited number of spots immediately adjacent to the venue however there is ample street parking as well. Marketing Invitations and other marketing tools are available on our website. For more information go to: DEX: http://www.dexexpo.com/exhibitors/exhibitor‐manual/ MMP: http://www.mmpshow.com/exhibitor‐kit/ Click on Marketing.




EXHIBITOR MANUAL

Commonwealth Centre

Education Sessions & Workshops – NEW! Design Engineering Expo / Metalworking Manufacturing & Production Expo have added a Keynote Speaker to this year’s show:

Manufacturing in Canada Can Survive and Thrive Presented by Edwin Beange, President, Hansen Industries Ltd. How can Canadian manufacturing firms look forward to a bright future amidst a forecast of storm clouds? This event provides critical information and awareness of new issues and innovative technologies available to professionals in the field.

If your company will be offering product demonstrations at specified times, please contact your sales rep and let us know.

Accommodation & Travel

HOTELS There are two hotels within close proximity of the International Centre offering preferred rates for attendees and exhibitors of the Design Engineering Expo (DEX) / Metalworking Manufacturing & Production Expo (MMP): Courtyard Marriott Calgary Airport 2500 48 Ave NE, Calgary , AB T3J 4V8Tel: (604) 931‐9011 Rate per night: $186 per night Reservations can be made by booking online or by phone 403‐238‐100 and using the Event Code: M‐1J2B0GF




EXHIBITOR MANUAL

Commonwealth Centre

Sheraton Cavalier Calgary Hotel 2620 32nd Ave NE, Calgary, AB T1Y 6B8 Tel: (403) 250‐6313 Rate per night: $179 per night Reservations can be made by booking online or by phone 403‐250‐6313 and say you are coming in for the Design Engineering Expo / Metalworking Expo. DISCOUNTED AIRFARE Air Canada Air Canada is pleased to offer delegates of the Design Engineering Expo / Metalworking Manufacturing & Production Expo a 10% discount off their best available regular fare at the time of the booking (excluding web fares and seat sales pricing). To book a flight with the promotion code, access aircanada.com and enter the promotion code in the search panel. The promotion code is KFCVJQ61. The booking must be made to Vancouver, YVR (BC). The travel period begins May 19 and ends June 3, 2014. Discount not applicable to Tango rates or Executive Class lowest bookings.

ENJOY THE SHOW!




EXHIBITOR MANUAL

Commonwealth Centre

Important Deadlines

Form/Deadline Date First Day for Advanced Shipments to Arrive May 8, 2014

Hotel Reservation Discount Deadline – Marriot May 9, 2014

Hotel Reservation Discount Deadline – Sheraton May 9, 2014

GES Discount Price Deadline (all furnishings, custom displays, Electrical Internet)

May 13, 2014

Material Handling Order Form (Advance Pricing) May 13, 2014

Advance Shipment Discount Deadline May 13, 2014

Electrical Order Form (Advance Pricing) May 13, 2014

Internet Order Form (Advance Pricing) May 16, 2014

Insurance Certificate Due May 16, 2014

Lead Retrieval Order Form (Advance Pricing) May 19, 2014

Last Day for Advance Shipments to Arrive May 22, 2014

Exhibitor Badge Registration Closes (Online Link) May 23, 2014

First Day to Accept Show Site Deliveries May 26, 2014 (after 1 pm)

Exhibitor Move Out & Return Shipments May 27, 2014 (4pm‐6pm)

INSURANCE REQUIREMENTS

Metalworking Manufacturing & Production

Information Sheet

www.mmpshow.com

As you may know, as an exhibitor participating in a show, you must have adequate Liability Insurance with a minimum $2,000,000 limit to protect the Exhibitors, the attending public, the show organizer and yourself. Our insurance policy does not extend coverage to any exhibits and requires you to submit a Certificate of Insurance upon receipt of the exhibitor’s manual. There are (2) ways to arrange the required Insurance: OPTION #1: SINGLE EVENT INSURANCE Purchase insurance from the official supplier. Business Information Group has appointed exhibitorinsurance.com as the recommended Insurance contractor for exhibitors. Use the Exhibitor Insurance application form available on our website or order online by going to www.exhibitorinsurance.com and scroll to Metalworking Manufacturing & Production Expo. OPTION #2: YOUR OWN INSURANCE Contact your own insurance company to request a certificate of insurance. If you are exhibiting in multiple shows, only one certificate is necessary, however please note that the proper dates and additional insured should be listed. Certificate must include the following:

Name of the Show: Metalworking Manufacturing & Production Expo

Show Producer to be listed as additional insured: Business Information Group, 80 Valleybrook Dr, Toronto, ON M3B 2S9

Show Venue to be listed as additional insured: o Coquitlam 2014 - Hard Rock Casino Vancouver Theatre, 2080 United Boulevard, Coquitlam, BC V3K 6W3 o Calgary 2014 - Commonwealth Centre, 3961 52 Ave NE #117, Calgary, AB T3J 0J7 o Windsor 2014 - Ciociaro Club of Windsor, 3745 N Talbot Rd, Oldcastle, ON N0R 1L0

Date of the Show, must include move-in date: o Coquitlam 2014 - May 5-6, 2014 (includes move in and out dates) o Calgary 2014 - May 26-27, 2014 (includes move in and out dates) o Windsor 2014 - Oct 22-23, 2014 (includes move in and out dates)

Comprehensive General Liability of $2,000,000

Bodily Injury and Property Damage Liability subject to a maximum $1,000 deductible

Products and Completed Operations Liability

Contingent Employers Liability

Broad Form Property Damage

Cross Liability Clause

Severability of Interest Clause Please forward a copy of your completed certificate to Melissa Ho by the following deadlines: Email to [email protected] or fax 416-510-5133 Coquitlam 2014 due Tuesday, April 22, 2014 Calgary Show 2014 due Tuesday, May 13, 2014 Windsor 2014 due Thursday, October 9, 2014 If you have any questions, please contact Melissa Ho, Event Coordinator at [email protected] or call 416-510-6833. Your understanding and compliance with this requirement, is greatly appreciated and we thank you for your effort in ensuring the well-being of everyone. Have a prosperous and safe show.

IMPORTANT - PLEASE TAKE CARE OF IMMEDIATELY !

http://www.exhibitorinsurance.com/

mailto:[email protected]


INSURANCE REQUIREMENTS

Design Engineering Expo Information Sheet

www.dexexpo.com

As you may know, as an exhibitor participating in a show, you must have adequate Liability Insurance with a minimum $2,000,000 limit to protect the Exhibitors, the attending public, the show organizer and yourself. Our insurance policy does not extend coverage to any exhibits and requires you to submit a Certificate of Insurance upon receipt of the exhibitor’s manual. There are (2) ways to arrange the required Insurance: OPTION #1: SINGLE EVENT INSURANCE Purchase insurance from the official supplier. Business Information Group has appointed exhibitorinsurance.com as the recommended Insurance contractor for exhibitors. Use the Exhibitor Insurance application form available on our website or order online by going to www.exhibitorinsurance.com and scroll to Design Engineering Expo. OPTION #2: YOUR OWN INSURANCE Contact your own insurance company to request a certificate of insurance. If you are exhibiting in multiple shows, only one certificate is necessary, however please note that the proper dates and additional insured should be listed. Certificate must include the following:

Name of the Show: Design Engineering Expo

Show Producer to be listed as additional insured: Business Information Group, 80 Valleybrook Dr, Toronto, ON M3B 2S9

Show Venue to be listed as additional insured: o Coquitlam 2014 - Hard Rock Casino Vancouver Theatre, 2080 United Boulevard, Coquitlam, BC V3K 6W3 o Calgary 2014 - Commonwealth Centre, 3961 52 Ave NE #117, Calgary, AB T3J 0J7 o Mississauga 2014 - Mississauga Convention Centre, 75 Derry Rd W, Mississauga, ON L5W 1G3

Date of the Show, must include move-in date: o Coquitlam 2014 - May 5-6, 2014 (includes move in and out dates) o Calgary 2014 - May 26-27, 2014 (includes move in and out dates) o Mississauga 2014 - Oct 27-28, 2014 (includes move in and out dates)

Comprehensive General Liability of $2,000,000

Bodily Injury and Property Damage Liability subject to a maximum $1,000 deductible

Products and Completed Operations Liability

Contingent Employers Liability

Broad Form Property Damage

Cross Liability Clause

Severability of Interest Clause Please forward a copy of your completed certificate to Melissa Ho by the following deadlines: Email to [email protected] or fax 416-510-5133 Coquitlam 2014 due Tuesday, April 22, 2014 Calgary Show 2014 due Tuesday, May 13, 2014 Mississauga 2014 due Tuesday, October 14, 2014 If you have any questions, please contact Melissa Ho, Event Coordinator at [email protected] or call 416-510-6833. Your understanding and compliance with this requirement, is greatly appreciated and we thank you for your effort in ensuring the well-being of everyone. Have a prosperous and safe show.

IMPORTANT - PLEASE TAKE CARE OF IMMEDIATELY !

http://www.exhibitorinsurance.com/



Design Engineering Expo (DEX) / Metalworking

Manufacturing & Production Expo (MMP)

May 27, 2014

Commonwealth Centre, Calgary, AB

E

CONEXSYS®LEAD RETRIEVAL

MYLEADS – Standard Quantity Amount A small, light weight & easy to carry scanner, equipped with just one key, allows for easy and straight forward use. Equipped with 128 KB of memory, it provides an economical method of collecting leads. An electronic file is provided within one business day after the show closes.

No electrical power required. o Email To:

________________________________ ** No electrical outlet required **

EarlyBird Price $157.50 ($150.00 + $7.50 GST)

Price (After May 19) $210.00 ($200.00 + $10.00 GST)

Payment

Paying by Cheque

Cheque Payable to CONEXSYS Registration Ltd

5% GST included in all prices GST# 134 737 477

TOTAL

Account #

Expiry Date

Cardholder Please Print

Signature

Ordered By Please Print

Email address for receipt

CANCELLATION POLICY: No refunds after May 19, 2014

Complete both sides and return to: Please Note:

Order Online: www.conexsysleads.com Event Code: DEXAB14

Order By Fax: (905) 405-9870

Order By Mail: CONEXSYS Registration Ltd. 34-7050B Bramalea Road Mississauga, ON L5S 1S9

Order By Email: [email protected]

For additional Information Toronto: (905) 405-8415 Toll Free: (800) 661-5319

Barcode Scanners must be picked up at the Lead Retrieval Services desk located at the registration area.

On-site orders see CONEXSYS at the Lead Retrieval Services desk.

CONEXSYS will take reasonable precautions to ensure the safety and integrity of the data produced from this service and does not accept liability for any losses incurred resulting from missing or

invalid information.

Exhibitor Lead Menu (Optional)

Exhibitor Information Company

Booth #

Address City

Onsite Contact

Prov/State

Phone

Postal/Zip Code

Fax

Early Bird Price: order and payment must be received by May 19, 2014

$

$

Design Engineering Expo (DEX) / Metalworking

Manufacturing & Production Expo (MMP)

May 27, 2014

Commonwealth Centre, Calgary, AB

E

CONEXSYS®LEAD RETRIEVAL

Exhibitor: Booth:

REFERENCES: (MAXIMUM 8) Ex. Sales Reps, Territories, Divisions, etc.

1 5

2 6

3 7

4 8

PRODUCTS AND SERVICE:

1 14

2 15

3 16

4 17

5 18

6 19

7 20

8 21

9 22

10 23

11 24

12 25

13 26

FOLLOW UPS: (MAXIMUM 8)

1. PHONE CALL OTHER

2. SALES VISIT

3. DEMONSTRATION

4. QUOTATION

5. SEND LITERATURE

6. HOT LEAD (URGENT)

7. SEE NOTES

8. READY TO PURCHASE

9. MAKES PURCHASING DEC.

10. ORDER PLACED AT SHOW

GESOrganizer to design and produce your show. Our goal is to ensure your show participation is a success.

GES is involved in many areas relative to the show and if at any time duringthe planning process you are unsure where to turn, just ask us, we are at your service.

Please ensure that you review this section carefully as it contains information,DISCOUNT PRICES and order forms for each of the many services being provided by GES.

For your convenience, we will be offering the following services:

Online OrderingFurnishingsCarpet & Underpadding

Installation & Dismantling LabourMaterial HandlingGES Logistics / ShippingGES Customs

To take advantage of our DISCOUNT PRICING, all order forms and full payment must be received on or before the Discount Date of as indicated on each form.GES accepts Visa, Mastercard, American Express, Cheques and Cash as methods of payment for our services. All exhibitors are responsible for payment of G.S.T. when exhibiting in Alberta.

If you need assistance or additional information, please contact ourExhibitor Services Department at (403) 243-2212.


May 27, 2014

Commonwealth Centre

May 13, 2014

SHOW:

BOOTH #:COMPANY

STREET

CITY PROV/STATE CODE

E MAIL

PHONE FAX

CONTACT NAME

EXHIBITOR INFORMATION IMPORTANT - READ CAREFULLY

PLEASE COMPLETE THE FOLLOWING

CARD #

CARDHOLDER’S NAME (PRINT):

CARDHOLDER’S SIGNATURE:

Cardholder’s Billing Address:

City: Prov/State: Code/Zip:

Tel: Fax:

This authorization allows GES to charge any fees outstanding after show closing to this credit card(including funds owed due to a cheque returned NSF)

CHEQUES WILL NOT BE ACCEPTED WITHOUT THIS CREDIT CARD AUTHORIZATION

IF THIS AUTHORIZATION IS NOT COMPLETED, ALL ON-SITE ORDERSARE EXPECTED TO BE PAID IN FULL BEFORE DELIVERY

CREDIT CARDAUTHORIZATION

- You or your company are forwarding payment to

#3030 2600 Portland St. SE Calgary, Alberta, T2G 4M6 Tel: (403) 243 2212 Fax: (403) 243 3868 Toll Free 1 800 636 8235 www.gesexpo.ca

GES in the form of a cheque.


BANK WIRE TRANSFER INFORMATION:

DISCOUNT PRICING:To qualify for Discount Pricing, orders must be received with payment in full on or beforethe deadline date. Late orders will be charged the Regular Prices. Orders withoutpayment cannot be processed until payment is received and could be charged the RegularPrice.

METHOD OF PAYMENT:GES accepts American Express, MasterCard, Visa, Debit Card, Cheque and BankWire Transfers. Purchase Orders are not considered payment. Exhibitors will be chargeda $25.00 fee for returned NSF cheques.

To properly credit your account, please complete the BANK WIRE TRANSFER FORM includedwith the GES order forms and send the following information to the GES Exposition Services (Canada) Limited address listed on the Bank Wire Transfer Form.

NOTE: There is a minimum $20.00 Service Charge (North America) $40.00 (International)applicable on all wire transfers. Fees vary depending on banks processing wire transfers.

PAYMENT SCHEDULE:Payment for all services must be pre-paid in full. GES will not provide MaterialHandling, In-Booth Forklifts, or Installation and Dismantle Labour Services without yourcompany’s CREDIT CARD AUTHORIZATION FORM on � le.

THIRD PARTY BILLING:You may arrange for an exhibit house or other agent to manage your exhibit & order serviceson your behalf. GES will agree to this arrangement if the exhibit house or agentmakes satisfactory payment arrangements with us. In the event the authorized Third Partydoes not pay, each exhibiting company is ultimately responsible for all charges incurred onits behalf. See THIRD PARTY BILLING REQUEST FORM.

ADJUSTMENTS AND CANCELLATIONS:Adjustments to your invoice will not be made after the close of the show. Some items,services and labour are subject to cancellation fees. Refer to each order form for details.

ALL EXHIBITORS MUST PAY 5% GST ON ALL ORDERS.

PAYMENT POLICYINFORMATION SHEET


WIRE TRANSFER FORM

If you are sending Canadian DollarsPLEASE INCLUDE ALL OF THE FOLLOWING INFORMATION TO ENSURE YOUR FUNDS REACH OUR BANK

Account Name:Bank Name:

Address:

Swift Code: Account #: 73-07616

Beneficiary's Bank //CC001000132 Routing / BIC / NCC / BSC or ABA Number: 026009593

:refsnarTfoetaD:tnuomAMinimum Bank Charge:

Total:

If you are sending American DollarsPLEASE INCLUDE ALL OF THE FOLLOWING INFORMATION TO ENSURE YOUR FUNDS REACH OUR BANK

Account Name:Bank Name:

Address:

Swift Code: Account #: 0267015

Beneficiary's Bank //CC001000132 Routing / BIC / NCC / BSC or ABA Number: 026009593

:refsnarTfoetaD:tnuomAMinimum Bank Charge:

Total:

M2C 1P9

GES Exposition Services (Canada) LimitedCanadian Imperial Bank of Commerce

939 Lawrence Avenue E.North York, Ontario Canada

Please return confirmation by fax that this wire transfer has been sent to:Magda Roithmeier

Accounts Receivable GES

Phone: 905-283-0574 orFax: 905-283-0501 or

E-mail [email protected]

CIBCCATT

GES BANK INFORMATION

GES Exposition Services (Canada) LimitedCanadian Imperial Bank of Commerce

939 Lawrence Avenue E.North York, Ontario Canada

M2C 1P9

CIBCCATT

Please Note: We have only included our institutions bank charges, but all wire transfer bank feesare the responsibility of the Exhibitor. Please check with your institution regarding their fees.

:emaN tnevE:rebmuN htooB

Your Company Name:

$20.00 (North American) $40.00 (International)

$20.00 (North American) $40.00 (International)



CREDIT CARD AUTHORIZATION


ALL GES SERVICES ARE TO BE CHARGED TO THE THIRD PARTY EXCEPT FOR THE FOLLOWING:

THIRD PARTYBILLING FORM

SHOW:

BOOTH #:COMPANY

STREET


E MAIL

PHONE FAX

CONTACT NAME

EXHIBITOR INFORMATION

MASTERCARD VISA AMERICAN EXPRESS EXPIRY DATE:

CORPORATE PERSONAL

Exhibiting Company

CARD #

Cardholder’s Name (print) Cardholder’s Signature

# xaF# enohPynapmoC gnitibihxE fo emaN

piZ/edoCetatS/vorPytiCsserddA

erutangiS dezirohtuA)tnirp( emaN dezirohtuA

MASTERCARD VISA AMERICAN EXPRESS EXPIRY DATE:

CORPORATE PERSONAL

Third Party / Exhibit House

CARD #

Cardholder’s Name (print) Cardholder’s Signature

# xaF# enohPesuoH tibihxE/ytraP drihT fo emaN

piZ/edoCetatS/vorPytiCsserddA

erutangiS dezirohtuA)tnirp( emaN dezirohtuA

You may arrange for an exhibit house or other agent to handleyour display & be charged for services. GES will agree to this arrangement if the exhibit house or agent makessatisfactory payment arrangements with us. Both � rms must complete this form and return to GES by the AdvancedPrice Deadline Date. It is understood and agreed that the exhibitor is ultimately responsible for payment of charges. Ifyour named third party has not paid the invoice before the last day of the show, any outstanding balance will be charged to the exhibitor’s credit card.



TO: GES

FAX: (403) 243-3868

DATE:

FROM:

SHOW NAME:

COMPANY:

BOOTH #:

To help us ensure we have received your entire order, pleasecheck off those forms you are sending us:

To receive Discount Pricing send your order in by the Discount Price Deadline Date -

Thank you from GES

ORDER FORMCHECKLIST

Third Party Billing

Credit Card Authorization

Furnishings

Carpet & Underpadding

Installation & Dismantle Labour Services

Material Handling

GES Logistics / Shipping

GES Customs



furnishings

Note: Items may differ from city to city

SHOW:

BOOTH #:

COMPANY

STREET


E MAIL

XAF ENOHP

CONTACT NAME

EXHIBITOR INFORMATION MASTERCARD VISA AMEX

EXPIRY DATE /

CARDHOLDER NAME

CARDHOLDER SIGNATURE

CHEQUE ATTACHED ( PAYABLE TO GES)


DISCOUNT PRICE DEADLINE DATE:

I have read and understand the Terms & Conditions of my Agreement with GES.

Signature Date

ALL ORDERS MUST BE PREPAID IN FULL (ORDERS CANNOT BE PROCESSED UNTIL PAYMENT IS RECEIVED)

FURNISHINGS ORDER FORM

RAISED DRAPED DISPLAY TABLES 42” HIGH

BLACK BLUE BURGUNDY GREEN RED SILVER WHITE

DRAPED DISPLAY TABLES 30” HIGH

QTY DESCRIPTION DISCOUNT

PRICE REGULAR

PRICE TOTAL

4 Ft. Long x 2 Ft. Wide $77.00 $ 108.00

6 Ft. Long x 2 Ft. Wide $84.00 $ 117.50

8 Ft. Long x 2 Ft. Wide $91.00 $127.50

Drape Fourth Side Add $33.00 ea.

GST #R104060264

SUBTOTAL 5% GST TOTAL

Terms & Conditions

prior to show opening.

QTY DESCRIPTION DISCOUNT PRICE

REGULAR PRICE TOTAL

Steno Chair

Cocktail Table 40” High

30” Round 30” High Pedestal Table

30” Round 18” High Coffee Table

FURNISHINGS

Coat Tree

Holder (Sign Extra)

Easel

White Counter Storage Unit 40” H

Bag Holder 41”H

Tape Stanchion

Wastebasket

QTY DESCRIPTION DISCOUNT

PRICE REGULAR

PRICE TOTAL

4 Ft. Long x 2 Ft. Wide $87.00 $122 .00

6 Ft. Long x 2 Ft. Wide $108.00 $ 151 .00

8 Ft. Long x 2 Ft. Wide $132.00 $185.00

Drape Fourth Side Add $33.00 ea.

BLACK BLUE SILVER WHITE

www.gesexpo.ca

$35.00 $49.00

$77.00 $108.00

$36.00 $50.00

$56.50 $79.00

$81.00 $113.50

$67.00 $94.00

$51.00 $ 71.50

$31.00 $43 .50

$43.50 $61 .00

$36.50 $51 .00

$67.00 $94 .00

$41.50 $ 58.00

$125.00 $175.00

$61 .00 $85.50

$38.50 $5 4.00

$20.00 $28.00

Design Engineering Expo (DEX) Metalworking Manufacturing & Production Expo (MMP) May 13, 2014

BOOTH #: COM P ANY

STREET

CIT Y PROV/S T A TE CODE

E MAIL

PHONE F AX

CON T AC T NAME

EXHIBI T OR INFORM A TION MASTERCARD VIS A AMEX

EXPI R Y D A TE /

CARDHOLDER NAME

CARDHOLDER SIGN A TURE

CHEQUE A T T ACHED ( PA Y ABLE T O GES)

CREDIT CARD AUTHORIZ A TION

Electrical & Lighting Order Form

DISCOUNT PRICE DEADLINE D A TE:

PRICE LIST

Payment & Credit Card Charge Authorization form MUST Accompany this form

All orders governed by the GES payment policy & GES T erms & Conditions of Contract as specifi ed in this Exhibitor’ s Kit. Cancellation Policy: Orders cancelled will be charged 50% of original price after move-in and 100% of original price aft er installation.

S A VE TIME WITH GES ON-LINE ORDERING AT www.gesexpo.ca

Authorized Signature Authorized Contact Date

Company Name: Email Address: Booth #

Notes

Quantity Item # Description Discount Price Regular Price T otal Price

SHOW :

Please Note the Following:

24 Hour power - add 50% to the above price s Outside pow e r - add 100 % to the above prices

Electrician Charge Extra, If Required Additional la b our charges may apply for special connections or special wiring

Electrical - 1 10 V olt 96.50$ 0 0 . 6$ teltuOxelpuDttaW005 15EL1500W

t el t u O x e l p u D t t a W 2000 EL2000W

Electrical - 220 V olt - Single Phase 0 0 . 612$ 0 5. 451 $ e s a h P e l g n i S p m A 0 2 / V 0 2 2 C S I M L E

0 0 . 52 9$ 0 0 . 581 $ e s a h P e l g n i S p m A 0 3 / V 0 2 2 C S I M L E

0 5. 233 $ 0 0 .312 $ e s a h P e l g n i S p m A 0 5 / V 0 2 2 C S I M L E

Lighting (Does Not Include Power) 0 0 . 68 $ 0 5.61$ s b l u B d o o l F t t a W 5 7 2 , d n a t S t h g i L d o o l F F 0 5 1 D L E

0 5. 011 $ 0 0 . 97 $ t h g i L z t r a u Q t t a W 0 0 5 L Q L E

ELMIS C Special Hookups & Specialty Lighting A vailable upon request

T O T A L OF AL L ITEMS ORDERED 5% GST

P A YMENT ENCLOSED

#3030 2600 Portland St. SE Calgar y , Alberta, T2G 4M6 T el: (403) 243 2212 Fax: (403) 243 3868 T oll Free 1 800 636 8235 ww w .gesexpo.ca

(available upon request)

9


�By Exhibitor (Provide Name of Rep): � By GES (Exhibitor does NOT have to be present)

SHOW:

BOOTH #:COMPANY

STREET


E MAIL

PHONE FAX

CONTACT NAME

EXHIBITOR INFORMATIONMASTERCARD VISA AMEX

EXPIRY DATE /

CARDHOLDER NAME


CHEQUE ATTACHED (PAYABLE TO GES)


LABOUR SERVICEORDER FORM

DISCOUNT PRICEDEADLINE DATE:


Signature Date

CREDIT CARD AUTHORIZATION (ABOVE) MUST BE COMPLETED ASMETHOD OF PAYMENT FOR THIS SERVICE

Terms & Conditions� _�� *� ��! �� ^ �� *�� W� �� *� �� !� � ��!� �� ;�� !�� %�� ^ �� !�� !�� }�� }�� y�

GST �]�>�>�>J��

LABOUR RATES ARE CHARGED PER PERSON AT A MINIMUM CHARGE OF ONE HOUR� }%��] ��] �+� ~��] �� ~%]��` �+ �;J ~��] �+�]�'�+�� (A 30% SURCHARGE WILL BE APPLIED TO ON-SITE ORDERS)

Straight Time8:00am - 4:00pmMonday - Friday

OvertimeAfter 4:00pm Weekdays &

All Day Sat, Sun and holidays

$ 65.00 PER HOUR $97.50 PER HOUR

�� `��! �� |�� %�� :emiT yrevi�eD :etaD yrevi�eD:reirraC �am �pm

(Exhibitor MUST � |�� *� ��

INSTALLATION EXHIBITOR MUST REPORT TO GES SERVICE CENTRE TO RECEIVE THEIR LABOUR

SUPERVISION

SUPERVISION

:emiT p�-^�iP :etaD p�-^�iP:reirraC �am �pmDay / Date/ Month / Year

DISMANTLING

�yes �no

�>? ��!��

NUMBER OF PEOPLE REQUIRED X HOURS PER PERSON = TOTAL HOURS

:DERIUQER EMIT TRATS:DERIUQER RUOBAL ETAD �am �pm Day / Date/ Month / Year

:DERIUQER EMIT TRATS:DERIUQER RUOBAL ETAD �am �pm Day / Date/ Month / Year

Day / Date/ Month / Year

NUMBER OF PEOPLE REQUIRED X HOURS PER PERSON = TOTAL HOURS

�By Exhibitor (Provide Name of Rep): � By GES (Exhibitor MUST � |�� *� �� (Exhibitor does NOT have to be present)

�>? ��!��

��>�> J�>> |�� !��y, %�� J� �'� T�� >�� J�� JJ�J @�� >�� J�� \�\ T�� @�� \>> �� \J�< ��!� ��


PRIORITY ON THE FLOOR... MEANS GES LOGISTICS

It’s (almost) show time! Are you ready?GES offers many products and services to

you are looking for. Have you considered...

GES Logistics ServicesLocal, Regional, International

��Transportation�� Tracking & Tracing�� Warehousing��Exhibit Management

Let GES Logistics handle the details. We smoothly navigate the many challenges of event management from shipping to tracking to warehousing and more. Our GES Logistics team offers you one-stop shopping for all your tradeshow and event needs.

Transportation management you can rely on. With GES Logistics, you have a variety of shipping options

�Common Carrier�LTL Trucking to handle national, regional and local shipping�Full truck load for economy�Air, including second-day and deferred

Want to � nd out more?Call toll free at 1 800-636-8235 or complete information below and fax to (403) 243-3868, and let GES take care of your logistics needs from start to � nish.

:enohP:emaN ynapmoC:xaF:tcatnoC

help you achieve the results

SHOW:

BOOTH #:COMPANY

STREET


E MAIL

XAFENOHP

CONTACT NAME

EXHIBITOR INFORMATIONMASTERCARD VISA AMEX

EXPIRY DATE /

CARDHOLDER NAME


CHEQUE ATTACHED (PAYABLE TO GES CANADA)


DISCOUNT PRICEDEADLINE DATE:


Signature Date

MATERIAL HANDLINGORDER FORM

Terms & Conditions�� !�� !� � �� "�� ^�� *�� ’ �� !� �� *��!� �� %�� *�� !�

�� *� � �� W��!� �� { ]�� >>� � ]�� $45.00�� *��! �� !� ��^� �� ~��! ��

]�� $20.00 @�� |��^�!�$7.50]�� ^�!� �� <>�� '��

PLEASE COMPLETE THE FOLLOWING:

Pounds

�� ! ��"�� !�� /�� ^�� !�

+�� |�� W��!�� +�� *�� : �� %�*�� _�� `�� !�� *��

�� !� ��^� �� *�� !� ��^��

CREDIT CARD AUTHORIZATION (ABOVE) MUST BE COMPLETED AS METHOD OF PAYMENT FOR THIS SERVICE

�� *�� <>� �� ]�� %�*�� `��

'��;`��

SUBTOTAL 5% GST

TOTAL

GST �]�>�>�>J��

�� >>� � �J>>��

SMALL PACKAGES: (Maximum 50lbs / Shipment):

SPECIAL HANDLING: (30% Surcharge Applies to Entire Shipment):

ADVANCE SHIPMENT(S) TO WAREHOUSE:

DIRECT SHIPMENT(S) TO SHOWSITE:

��>�> J�>> |�� !�� %�� J� �'� T�� >�� J�� JJ�J @�� >�� J�� \�\ T�� @�� \>> �� \J�< ��!� ��

Please refer to the Advance Warehouse OrderForm located at Page 22


GES Logis� cs Services

Your Choice of Reliable Service Op� ons • Time Cri� cal Ground • Expedited Ground • 3-5 Day Deferred

24-Hour Tracking Call toll free 1-800-636-8235 for immediate informa� on on the status of your shipment

On-Site Representa� on GES Logis� cs representa� ves will be on site from the beginning of move-in and throughout the event un� l the last shipment leaves the show � oor Compe� � ve Pricing You will bene� t from priority delivery at compe� � ve prices thanks to special arrangements we have with select carriers

Simpli� ed Budge� ng Our transporta� on management system gives you the informa� on you need to budget more e� ec� vely

Simpli� ed Ordering For your convenience choose one of the ordering op� ons available: • Online: www.gesexpo.ca • Phone: 403-243-2212 or 1-800-636-8235 • Fax: 403-243-3868

• Common Carrier• Van Line

GES is proud to o� er our clients a one source solu� on forTransporta� onservices

Ship everywhere with GES Logis� cs Services.

logistics

SHIPPINGORDER FORM

COMPANY NAME: PICK UP DATE: PICK UP TIME:

ADDRESS: BUSINESS HOURS: LOADING DOCK: YES NO

CITY: PROV/STATE: CODE: CUSTOMS PAPERWORK ATTACHED: YES NO

CONTACT: IF YES, CUSTOMS BROKER:

PHONE: CONTACT:

FAX: EMAIL: PHONE:

PICK UP INFORMATION

PROV/STATE: CODE: EMAIL: TEL: FAX:

I will be shipping to: ADVANCED WAREHOUSE SHOW SITE

DESTINATION

COMPANY NAME: BOOTH #:

ON SITE CONTACT:

SHOW NAME: DELIVERY DATE: DELIVERY TIME:

FACILITY:

ADDRESS:

CITY: PROV/STATE: CODE:

SERVICE REQUIRED ONE WAY ROUND TRIP

SAME DAY OVERNIGHT 2ND DAY 3 5 DAY GROUND

ITEMS TO BE SHIPPEDTOTAL NUMBER OF PIECES: DIMENSIONS IN INCHES: ESTIMATED WEIGHT:

SERVICE WILL BE CHARGED ON ACTUAL WEIGHT & DIMENSIONS

CARTONS (CARDBOARD)

CASES/TRUNKS (FIBRE) COLOUR:

CRATES (WOODEN)

SKIDS/PALLETS

CARPET/COLOUR:

OTHER LIST:

TOTAL

H x W x L

H x W x L

H x W x L

H x W x L

H x W x L

H x W x LTOTAL WEIGHT:

BILLING AND PAYMENT INFORMATION

:ETAD YRIPXE :REBMUN DRAC TIDERC

CARDHOLDER NAME: CARDHOLDER SIGNATURE:

TERMS & CONDITIONSGES assumes no responsibility for shipments left in booth by exhibitor. All materials are subject to � nal count and correction at time of actual removal from booth. Shipper hereby designates GES as itsagent for tendering shipments to carrier. GES reserves the right to reroute any outgoing shipment via an alternate carrier in the event the requested carrier fails to pick up the shipment by established carriercheck-in deadline. GES assumes no responsibility for misdirected shipments as a result of old shipping labels which remain on containers. It is the shipper’s responsibility to state the national motor freightclassi� cation commodity description, otherwise shipment shall be described as exhibition materials.1) GES shall not be responsible for damage to uncrated materials, materials improperly packed, or concealed damage. 2) GES shall not be responsible for loss, theft, or disappearance ofexhibitors material after same has been delivered to exhibitor’s booth. 3) GES shall not be responsible for loss, theft, or disappearance of materials before they are picked up from exhibitor’s booth forreloading after the show. Bill of Lading covering outgoing shipments, which are furnished by GES CANADA to exhibitors, will be checked at time of actual pick-up from booth and corrections made where discrepencies occur.4) GES shall not be responsible for any loss, damage, or delay due to � re, acts of God, strikes, lockouts or work stoppages of any kind, or to any causes beyond its control. 5) GES’s liability shall belimited to the physical loss or damage to the speci� c article which is lost or damaged, and in any event GES’s maximum liability shall be limited to $0.30 per pound per article with a maximum liability of $50.00per item, or $1,000.00 per shipment, whichever is less. 6) GES shall not be liable to any extent whatsoever for any actual, potential, or assumed losses of pro� ts or revenues, or for any collateral costs, whichmay result from any loss or damage to an exhibitor’s materials which may make it impossible or impractical to exhibit same. 7) The consignment or delivery of a shipment to GES by an exhibitor, or by anyshipper to or on behalf of the exhibitor, shall be construed as an acceptance by such exhibitor (and/or other shipper) of the terms and conditions set forth. Exhibitor is responsible to declare all hazardous materials andabide by all federal, state and local laws.

By signing this order form, shipper agrees to be bound by all its terms and conditions.

X Date:

Please Print Name:

COMPANY NAME: ADDRESS: CITY:

VISA MASTERCARD AMERICAN EXPRESS



ADVANCED WAREHOUSEORDER FORM

Warehouse Location: #3030 - 2600 Portland St. SE, Calgary, Alberta, Canada T2G 4M6

Company Name: Expected Date of Arrival to Warehouse:Address: Crated or Loose Items:City: Customs Paperwork Attached:Contact: If yes, Customs Broker:Phone: Contact:Fax: Phone:

I will be shipping to:

Booth # :Facility:

:emiTyrevileD:etaDyrevileD:sserddACity: Prov/State:Company Name:

:enohP:tcatnoC

SERVICE WILL BE CHARGED ON ACTUAL WEIGHT & DIMENSIONS

THGIEWDETAMITSESEHCNINISNOISNEMID:SECEIPFOREBMUNLATOT

_____Lx_____Wx_____H)DRAOBDRAC(SNOTRAC_____Lx_____Wx_____H:RUOLOC)ERBIF(SKNURT/SESAC_____Lx_____Wx_____H)NEDOOW(SETARC_____Lx_____Wx_____HSTELLAP/SDIKS_____Lx_____Wx_____H:RUOLOC/TEPRAC_____Lx_____Wx_____H:TSILREHTO

THGIEWLATOTLATOT

ADVANCED SHIPMENTS TO WAREHOUSE: $36.00 PER 100LBS. min. 300lbs

ADVANCED WAREHOUSE SERVICES INCLUDES DELIVERY TO SHOW SITE ONLYYOUR CARRIER MUST PICK UP YOUR MATERIALS DIRECTLY FROM SHOW SITE AT CONCLUSION

:ETADYRIPXE:REBMUNDRACTIDERC:ERUTANGISREDLOHDRAC:EMANREDLOHDRAC

Show Name:

BILLING INFORMATION

ITEMS TO BE SHIPPED

PAYMENT OPTIONS

TERMS & CONDITIONS

DESTINATION

Email:

Prov/State: Postal Code:

GES assumes no responsibility for shipments left in booth by exhibitor. All materials are subject to final count and correction at time of actual removal from booth. Shipper hereby designates GES as its agent for tendering shipments to carrier. GES reserves the right to reroute any outgoing shipment via an alternate carrier in the event the requested carrier fails to pick up the shipment by established carrier check-in deadline. GES assumes no responsibility for misdirected shipments as a result of old shipping labels which remain on containers. It is the shipper’s responsibility to state the national motor freight classification commodity description, otherwise shipment shall be described as exhibition materials.1) GES shall not be responsible for damage to uncrated materials, materials improperly packed, or concealed damage. 2) GES shall not be responsible for loss, theft, or disappearance of exhibitors material after same has been delivered to exhibitor’s booth. 3) GES shall not be responsible for loss, theft, or disappearance of materials before they are picked up from exhibitor’s booth for reloading after the show. Bill of Lading covering outgoing shipments, which are furnished by GES to exhibitors, will be checked at time of actual pick-up from booth and corrections made where discrepancies occur. 4) GES shall not be responsible for any loss, damage, or delay due to fire, acts of God, strikes, lockouts or work stoppages of any kind, or to any causes beyond its control. 5) GES’s liability shall be limited to the physical loss or damage to the specific article which is lost or damaged, and in any event GES’s maximum liability shall be limited to $0.30 per pound per article with a maximum liability of $50.00 per item, or $1,000.00 per shipment, whichever is less. 6) GES shall not be liable to any extent whatsoever for any actual, potential, or assumed losses of profits or revenues, or for any collateral costs, which may result from any loss or damage to an exhibitor’s materials which may make it impossible or impractical to exhibit same. 7) The consignment or delivery of a shipment to GES by an exhibitor, or by any shipper to or on behalf of the exhibitor, shall be construed as an acceptance by such exhibitor (and/or other shipper) of the terms and conditions set forth.

YES NOYES NO

ADVANCED WAREHOUSE SHOW SITE

Advance Warehouse services does not include Material Handling Services and charges.

By signing this order form, shipper agrees to be bound by all its terms and conditions.

X Date:Please Print Name:

VISA MASTERCARD AMERICAN EXPRESS



SHIPPER:

ADVANCE WAREHOUSESHIPPING LABEL

EXHIBIT SHIPMENT FOR ADVANCE WAREHOUSE

BOOTH NUMBER:(Your booth number at the show.)

CARRIER:(Name of your Transportation Company)

NUMBER OF PIECES

ADVANCE WAREHOUSE SHIPMENTS SHOULD ARRIVE BEFORE:

C/O: GES / #3030-2600 Portland St. SE Calgary, Alberta, Canada T2G 4M6

(Name of Company where shipment originates.)

TO:(Name of your exhibiting Company at the show.)


Thursday May 22, 2014

DIRECT TO SHOW SITESHIPPING LABEL

EXHIBIT SHIPMENT FOR SHOW SITE DELIVERY

SHIPPER:(Name of Company where shipment originates.)

TO:(Name of your exhibiting Company at the show.)

BOOTH NUMBER:(Your booth number at the show.)

CARRIER:(Name of your Transportation Company)

NUMBER OF PIECES

DIRECT TO SHOW SITE SHIPMENTS TO ARRIVE ON:

GES /

Commonwealth Centre3961 52 Ave NE #1177Calgary, Alberta, CanadaT3J 0J7

c/o: Design Engineering Expo (DEX) Metalworking Manufacturing & Production Expo (MMP)

Monday May 26, 2014 between 1PM and 6PM

The consignment or delivery of a shipment to GES or its subcontractors by an Exhibitor or by any shipper on behalf of the Exhibitor shall be construed as an acceptance by such Exhibitor (and/or other shipper) of the terms and conditions set forth in Sections 1 through 13 above.

Be sure your materials are insured from the time they leave your � rm until they are returned after the show. It is suggestedthat Exhibitors arrange all risk coverage. This can usually be done by riders to existing policies. Contact your insurancerepresentative. Be sure your liability insurance is in effect during transit and return of your materials, during storage and atshow site.

1. GES Exposition Services and its subcontractorsshall not be responsible for damage to uncrated materials;materials improperly packed, glass breakage or concealeddamage.2. Relative to inbound shipments, there may be a lapse oftime between the delivery of shipment(s) to the booth by GESor its subcontractors and the arrival of theExhibitor’s representative at the booth. Similarly, relative tooutgoing shipment(s), it is possible that there will be a lapseof time between the completion of packing and the actualpick-up of materials from the booth for loading onto a carrier.It is understood that during such times the shipment(s) will beleft in the booth unattended. Therefore, it is agreed that GES and itssubcontractors are not responsible for the loss ordisappearance of Exhibitor’s materials after the same havebeen delivered to Exhibitor’s booth, nor are GES and its subcontractors responsible for Exhibitor’s materialsbefore they are picked up from the Exhibitor’s booth forloading after the show. Consequently, all bills of ladingcovering outgoing shipment(s) submitted to GES orits subcontractors by Exhibitor will be checked at the time of pick-up from the booth and corrected where discrepanciesexist.3. GES and its subcontractors shall not be heldliable for any damage incurred during the handling ofequipment requiring special devices to properly load, place orreload unless advance notice has been given to GESin time to obtain the proper equipment.4. GES and its subcontractors shall not beresponsible for loss, delay or damage due to strikes, lockoutsor work stoppages of any kind.5. GES and its subcontractors shall not beresponsible for ordinary wear and tear in handling ofequipment, nor for loss or damage due to � re, theftwindstorm, water, vandalism, acts of God, mysteriousdisappearance or other causes beyond their control.6. It is understood that GES and its subcontractorsare not insurers. Insurance, if any, shall be obtained by theExhibitor. Amounts payable to GES hereunder arebased on the scope of the liability as herein set forth and areunrelated to the value of the Exhibitor’s property. It is furtherunderstood and agreed that GES and its subcontractors do not provide for full liability should loss ordamage occur. It is agreed that if GES or itssubcontractors should be found liable for loss or damage toExhibitor’s equipment, the liability shall be limited to thespeci� c article that was physically lost or damaged. Suchliability shall be limited to a sum equal to $0.30 per pound perarticle, with a maximum liability of $50.00 per item or$1,000.00 per shipment, whichever is less, as agreed upondamages and exclusive remedy. Provisions of this paragraphshall apply if loss or damage, regardless of cause or origin,results directly or indirectly to property through performanceor nonperformance of obligations imposed by the offering of

services to Exhibitor’s or from negligence, active or otherwise,by GES, its subcontractors or their employees.7. GES, and its subcontractors shall not be liable toany extent whatsoever for any actual, potential or assumedloss of pro� ts or revenues or for any collateral costs that mayresult from any loss or damage to Exhibitor’s materials whichmay make it impossible or impracticle to exhibit same.8. Claims for loss or damage must be submitted to GESby the close of the show. No suit or action shall bebrought against GES or its subcontractors morethan one year after the cause of action.9. The Exhibitor agrees, in connection with the receipt,handling, temporary storage and reloading of its materials,that GES and its subcontractors will provide theseservices as Exhibitor’s agent and not as bailee or shipper. Ifany employee of GES or its subcontractors shallsign a delivery receipt, bill of lading or other document, weagree that GES or its subcontractor will do so asthe Exhibitor’s agent, and the Exhibitor accepts theresponsibility thereof.10. GES and its subcontractors shall not be liablefor shipments received without receipts, freight bills orspeci� ed unit counts on receipts or freight bills, such as acourier or van lines. Such shipments will be delivered tobooth without guarantee of piece count or condition.11. Empty container labels will be available at the GESService Centre. Af� xing the labels is the soleresponsibility of the Exhibitor or its representative. It isunderstood that these labels are used for EMPTY STORAGEONLY, and GES and its subcontractors assume noresponsibility for loss or damage to contents while containersare in storage or for mislabeled containers.12. In order to expedite removal of materials from the showsite, GES shall have the authority to changedesignated carriers, if such carriers do not pick up on time.Where no dispostion is made by the Exhibitor, materials willbe taken to a warehouse to await Exhibitor’s shippinginstructions, and the Exhibitor agrees to be responsible forpayment of charges relating to such handling at thewarehouse. GES assumes no liability as a result ofsuch re-routing or handling.13. The Exhibitor agrees, in the event of a dispute with GESor its subcontractors relative to any loss or damageto any of your materials or equipment, that the Exhibitor willnot withhold payment in any amount due to GES formaterial handling services or any other services provided byGES or its subcontractors as an offset against theamount of the alleged loss or damage. Instead, the Exhibitoragrees to pay GES prior to the close of the show forall such charges and further agrees that any claim theExhibitor may have against GES or itssubcontractors shall be pursued independently by theExhibitor as a completely separate transaction to be resolvedon its own merits.

LIMITS OF LIABILITY& RESPONSIBILITY


2014 dex.mmp calgary exhibitor manual v2 · 2016-02-19 · design engineering expo (dex)...

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