2014 e-isuite ctsp presentation 2014 e-isuite ctsp presentation

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2014 e-ISuite CTSP 2014 e-ISuite CTSP Presentation Presentation

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Page 1: 2014 e-ISuite CTSP Presentation 2014 e-ISuite CTSP Presentation

2014 e-ISuite CTSP 2014 e-ISuite CTSP PresentationPresentation

Page 2: 2014 e-ISuite CTSP Presentation 2014 e-ISuite CTSP Presentation

e-ISuite Enterprise and e-ISuite Enterprise and SiteSite

Internet C

onnection

REQUIRED

e-ISuiteEnterprise

Agency Office

e-ISuite Remote Site Server

e-ISuite Client Machine

Internet Connection

OPTIONAL

e-ISuite Client Machine

Data can be exchanged between Enterprise and Site via portable media

device or internet connection if available

Page 3: 2014 e-ISuite CTSP Presentation 2014 e-ISuite CTSP Presentation

e-ISuite Incident Life Cyclee-ISuite Incident Life Cycle

e-ISuitee-ISuiteCircle of LifeCircle of Lifefor an Incidentfor an Incident

Page 4: 2014 e-ISuite CTSP Presentation 2014 e-ISuite CTSP Presentation

Differences between I-Suite Differences between I-Suite and and

e-ISuitee-ISuite e-ISuite Site installed on Server only e-ISuite Enterprise available with internet access Ability to roster any resource type to any other

resource type Data Steward role now performs ROSS Import

and Financial Export IAP forms generated based on the data entered

and incorporate DHS format Improved ROSS Import flow Improved Custom Reports process Ability for multiple cost records per day Improved Cost Projections process Changes/improvements in many reports These and many more changes will be included

in a separate document

Page 5: 2014 e-ISuite CTSP Presentation 2014 e-ISuite CTSP Presentation

e-ISuite Accesse-ISuite AccessEnterprise User Accounts are set up

through NAP and brought into e-ISuite by an Account Manager, who then assigns roles

Site User Accounts are established by the Account Manager during the initial set-up of the database (not associated with NAP) – roles are assigned at that time

Differences in roles in e-ISuite:◦ Account Manager (similar to I-Suite DB Admin

role)◦ Data Steward (similar to I-Suite Data Admin

role)◦ Combined Check-in/Demob◦ Other roles remain intact

Page 6: 2014 e-ISuite CTSP Presentation 2014 e-ISuite CTSP Presentation

NESS Application Portal NESS Application Portal (NAP)(NAP)

e-ISuite Enterprise is hosted at NITC in Kansas City, MO

NAP accounts are requested and created through the NAP webpage

When e-ISuite is deployed, NAP accounts will be required to access Enterprise

Information will be distributed when the application is deployed and NAP accounts are needed

Site does not require NAP accounts bit a NAP account will be required to transition data to Enterprise

Page 7: 2014 e-ISuite CTSP Presentation 2014 e-ISuite CTSP Presentation

Field Testing and IMT Field Testing and IMT InvolvementInvolvement

Field Testing is scheduled to begin in May IMTs will be contacted to arrange for arrival date of

e-ISuite testers e-ISuite will be run parallel with I-Suite by the testers Approximately 3 – 5 testers Testers will need:

◦ Network access◦ Work space◦ Camping Space◦ Logistical needs such as meals and shower access

Testers will: ◦ Likely not be present for the duration of the incident◦ Invite IMT members to use e-ISuite◦ Invite and encourage feedback from the IMT members◦ Attempt to minimize impacts on the IMT

If interested in participating in Field Testing, please contact Gina Bald at [email protected]

Page 8: 2014 e-ISuite CTSP Presentation 2014 e-ISuite CTSP Presentation

Updated e-ISuite ScheduleUpdated e-ISuite ScheduleField testing - May through October 2014Train-the-Trainer sessions -

October/November 2014Training to begin in geographic areas

according to their needs after NovemberFull deployment of e-ISuite in

November/December 2014 I-Suite decommissioned in December 2015

Page 9: 2014 e-ISuite CTSP Presentation 2014 e-ISuite CTSP Presentation

Resources Available for Resources Available for HelpHelp

Webpage: http://iba.nwcg.gov/eISuite/eISuite.htm◦ User Guide◦ Instructor Manual◦ On-line training modules◦ Quick Reference Cards (QRCs)◦ NAP Information◦ Other documents and help as developed

Within-application Help

Page 10: 2014 e-ISuite CTSP Presentation 2014 e-ISuite CTSP Presentation

Coming AttractionsComing AttractionsAfter the first release, other improvements will include:Glidepath functionalityTraining Specialist moduleSupplyInjury/IllnessData Warehouse access to generate reports to assist with upward reporting and other needsAnd more in future releases

Page 11: 2014 e-ISuite CTSP Presentation 2014 e-ISuite CTSP Presentation

I-SUITE 2014 UPDATEI-SUITE 2014 UPDATE

Page 12: 2014 e-ISuite CTSP Presentation 2014 e-ISuite CTSP Presentation

Database AdminDatabase AdminChange to the ROSS Import Process

◦ Download Steps have changed◦ Import file will download in a .xls file format◦ Agency machines may have permission issues

when trying to Download the import file Tip: To Download the File, hold the CTRL Key down

when you click “View Report” until you get the “Save as” dialog box

◦ An updated Quick Reference Card (QRC) is available on the I-Suite Webpage

◦ I-Suite will support old and new import file types◦ Working with the ROSS Contractor to make the

report download process more intuitive

Page 13: 2014 e-ISuite CTSP Presentation 2014 e-ISuite CTSP Presentation

Version 14.01.00 Version 14.01.00 Released January Released January 28, 201428, 2014The primary focus of this release is to replace

the collection of the Social Security Number (SSN) with the Employee Common Identifier (ECI) for casual (AD) employees◦ DO NOT install version 14.01.00 Update mid-incident

if Social Security Numbers have been entered for Casual (AD) employees.

◦ Version control is critical for the transition from SSN to ECI. Insure ALL machines are running the same version

◦ Any database from a previous I-Suite version that is currently attached or attached in the future will update to include the new ECI field.

The following slides will address Version 14.01.00 module updates

Page 14: 2014 e-ISuite CTSP Presentation 2014 e-ISuite CTSP Presentation

TimeTimeThe collection of the Social Security Number is

replaced with the Employee Common Identifier (ECI) for casual (AD) employees. ◦ The ECI is a unique 10 digit number issued to casual

employees from their agency’s payment center during the annual or new casual hiring process.

◦ I-Suite ECI Changes Removes the collection of the Social Security Number

(SSN) Adds new field to collect Employee Common Identifier

(ECI) ECI will print on an original OF-288.

◦ Never enter the SSN in place of the ECI◦ A link to the NWCG ECI letter is available on the I-

Suite home page ◦ User Guide is updated with new ECI process.

Identified and corrected error causing time postings to intermittently drop

Page 15: 2014 e-ISuite CTSP Presentation 2014 e-ISuite CTSP Presentation

IAPIAPICS-204

◦Incorrect formatting changes will no longer occur when using the insert/copy/paste option

SUPPLYSUPPLYItems Currently Issued Report

◦No longer displays returned supply items.◦No longer displays consumable supply items.

Page 16: 2014 e-ISuite CTSP Presentation 2014 e-ISuite CTSP Presentation

Patch 14-1 Version 14.01.01Patch 14-1 Version 14.01.01Tentative Release April 1, 2014Tentative Release April 1, 2014

AD Rate UpdateTime Reports

◦ Reassigned resources will no longer display on the following Reports: Missing Days of Posting  No Postings Prior                   

Full Release -Full Release - Version Version 14.01.02 14.01.02

Tentative Release May 1, 2014Tentative Release May 1, 2014Changes from Patch 14-1     Reference Data Updates

◦ Kind Codes◦ Home Units 

Page 17: 2014 e-ISuite CTSP Presentation 2014 e-ISuite CTSP Presentation

I-Suite 2014 and BeyondI-Suite 2014 and BeyondI-Suite is scheduled for decommission

December 2015Supply Module will continue to be

supported until decommission◦ Contact Gina Bald if interested in using

SupplyMinimal changes to application and

support material

Page 18: 2014 e-ISuite CTSP Presentation 2014 e-ISuite CTSP Presentation

Demonstration of e-ISuite Demonstration of e-ISuite