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LOOP Briefing Session

Cindy Fong

21 May 2014

Solutions for a living planet

Photo: © Bena Smith

2014 LOOP Labelling Scheme

and Third-party Verification

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Agenda

Preparation of 2014 LOOP labelling award scheme and third-party verification

Eligibility

Timeline

Pre-visit preparation

On-site assessment

Post assessment

Points to note for data input

Highlights of LOOP Report 2013

Mutual recognition & credit transfer with other socio-environmental award schemes

Q&A

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Eligibility

• All LOOP companies that have recorded activity data using the

online platform “GHG-Easy” in LOOP assessment areas for a

minimum of 9 months between July 2013 and June 2014 are eligible

to take part in the third party verification.

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Time Line Date Action

LOOP

MemberWWF

3rd

Party

APR week of 7th 1st Circular (e-Newsletter) to All LOOP Members re 2014 Verification

MAY 8 New Verifier Training

21 Briefing session (Webinar) to LOOP member

(onwards) LOOP Team call to member - register to LOOP Labelling Scheme

Book 3rd party verification service

(Inform WWF of the confirm onsite assessment details)

Collect Data, data input onto GHG-Easy (On-going)

Prepare documents for onsite assessment

JUN (onwards) Onsite assessment

JUL (Verifier should complete the audit report within 2 weeks time,

and send the report to both LOOP member and WWF.)

AUG 31 (Last day to conduct onsite assessment)

SEP Review audit report from 3rd party verifier

Ranking offices' performance & label class

OCT Identify LOOP company cases for media interviews

Prepare LOOP Annual Report

NOV Announcement of Result & label class

DEC LOOP Labelling Award Presentation Ceremony (TBC)

Media interviews

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Pre-visit Preparation • Verification arrangement

– Pre-assessment Questionnaire

– List of qualified verifiers

– Verifiers may request the preview of the GHG-Easy reports

– Rundown & invite appropriate parties

• Invite appropriate parties to attend specific timeslots in on-site assessment according to the itinerary (senior management, property management office, related staff).

• Reserve a meeting room and set up a computer/ laptop with the Internet access and a projector

https://loop.wwf.org.hk/Verification_Service.aspx

• WWF rep’s calendar

– Representative from WWF + 1 intern student

http://goo.gl/ldjUjO

• Assessment Criteria https://loop.wwf.org.hk/Label_Award_Scheme.aspx

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Pre-visit Preparation

• Define LOOP boundary – Physical location of the boundary

– Floor area of this boundary

– No. of staff in this boundary

– Are all the staff in this boundary and office-based?

• Data integrity – Period (1 July 2013 – 30 June 2014)

Equivalent to consumption period (1 June 2013 – 31 May 2014)

– Min. 9 months of data is required for verification

– Ensure data in all worksheets are within the same period

– Identify abnormal record by reviewing online reports

• Prepare necessary supporting documents – e.g. electricity bills, travel records, IT equipment records, etc

– Previous LOOP verification report(s) for verifier’s reference

– https://loop.wwf.org.hk/

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On-site verification

• Verification is performed

according to the itinerary

• Data accuracy in GHG-Easy

• Observation (Office tour)

• Staff Interview

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Post-Assessment

• Correct the wrong data identified during verification asap

• Verifier should complete the audit report within 2 weeks time (upon

all the supporting documents are collected), and send the report to

both LOOP member and WWF.)

• Review and the report when you receive it

• Follow up with the verifier if you have any questions about report

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Date back function is available upon request.

Submit a modification form for our record

Please be reminded that there is a one month

lag between the GHG-easy calendar and in the

data sheets.

(Think about your electricity bill in June, which

records the consumption in May)

Min. 9 months of data is required for verification.

The data period is from 2013-07 to 2014-06

(which is referring to the emissions produced

from June 2013 to May 2014).

Points to note for data input

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URLs for accessing GHG-Easy 2013-07 & 2013-08

2013_07 2013_08

Overall Electricity http://goo.gl/fKh1Kx http://goo.gl/gc8Bxi

Lighting http://goo.gl/hIL17R http://goo.gl/27Kj3Y

Office equipment http://goo.gl/IigISj http://goo.gl/lyN1HV

HVAC http://goo.gl/zNZMpR http://goo.gl/O4WS4G

Overseas Business

Travel http://goo.gl/plJaAB http://goo.gl/kbEaOD

Local Business Travel http://goo.gl/lniWpC http://goo.gl/cy8dta

Staff Commuting http://goo.gl/WnM4SV http://goo.gl/b9RlGo

Company Vehicle http://goo.gl/kbCIGo http://goo.gl/v0SlHC

Paper Use http://goo.gl/n5dZQt http://goo.gl/V0LXcA

Water http://goo.gl/GTblD0 http://goo.gl/sofVR7

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DO NOT enter different months records in a

single worksheet

For all spreadsheet

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Don’t forget to update no. of

working days and no. of

calendar days from last month

On + Sleep + Off = 24 hours

Sleep mode

= Stand-by mode

= power save mode

Computer & office equipment

Heating, Ventilation and Air

Conditioning (HVAC)

13 LED spot light /tube

? Does your company own the

lighting fixture?

Lighting

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• Desktop Computer

• Laptop / Notebook

• Computer Monitor (15“/ 17“/ 21-22" CRT)

• Computer Monitor (15“/ 17" / 19" LCD)

• Desk Lamps

• Printers

• Photocopiers

• Fax machines

• Scanners

• Multifunction Devices

• Servers

• Refrigerators

• Microwave oven

• Water Boiler

• Others?

Computer & office equipment

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Unit: Kilowatt per

equipment

Heating, Ventilation and Air

Conditioning (HVAC)

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Unit: Kilometer

(km)

Not miles

Overseas Business Travel

Categorize type of

flight and travel

class

How to handle massive records?

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The calculation is based

on the fare amount

Local Business Travel

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Inventory increase

= purchase order

Provide the weight

(kg/ream) for other types

Paper Use in Printing &

Photocopying

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Prepare report #1, #3 & #4 for verifier

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1. Total Carbon Emissions by Source

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3. Carbon Emissions Summary

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4. Carbon Emissions by Individual Source,

Trend Analysis

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Reference

2013 LOOP

Verification Results

Highlights

Solutions for a living planet

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LOOP Results Highlights

• Page 3 Programme overview

• Page 4 – 13 Verification results

– Background statistics

– Emission data breakdown e.g. Average total

carbon emissions per employee = 3.47 tonnes

per annum

– Effectiveness e.g. change of carbon intensity in

various stages

– Carbon Performance Index

– Organizational and Individual Employee

Behaviour Index

• Page 14 – 17 Other analyses

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Mutual recognition & credit transfer with

other socio-environmental award schemes

Awardees of HKAEE environmental labels will receive 2.5 credits in the LOOP labelling verification

Verification of Carbon Reduction Certificate and LOOP labelling scheme can take place in one single audit process by the same qualified service provider.

HKCSS Caring Company Scheme recognized LOOP companies as fulfilling the criteria in Caring for the Environment adjudication.

LOOP companies are eligible to a matching fund granted by the Government up to 50% of the cost of carbon audit /LOOP verification, subject to a ceiling of $30,000.

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Mutual Recognition with HKAEE

http://hkaee.org.hk/english/about/benefits/benefits.html

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Caring Company Application

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Thank you

wwf.org.hk

Solutions for a living planet

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