2014 Spring HSA 2014 Spring HSA PresentationPresentation

2014 Spring HSA 2014 Spring HSA PresentationPresentation

Preparing Preparing forfor

Student Student SuccessSuccess at MBHSat MBHS

AgendaAgenda

• Training PresentationTraining Presentation• Staff sign non-disclosure forms for Staff sign non-disclosure forms for

MSDE MSDE • Q & A sessionQ & A session

Final ExamsFinal Exams

• Link will go up today for making Link will go up today for making accommodation recommendationsaccommodation recommendations

• Testing Coordinator does not Testing Coordinator does not provision for senior final provision for senior final accommodations. You will need to accommodations. You will need to implement the strategies you have implement the strategies you have used through out the year.used through out the year.

Why HSAs MatterWhy HSAs Matter

Current Students

Class of 2017

Must pass 3 Must pass 4

Combined score of 1602 (4 tests)

Combined score of 1602 (4 tests)

Combined score of 1208 (3 tests)

Combination of passing and bridge project

Combination of passing and bridge project

All bridge projects All bridge projects

Testing ScheduleSecond Week of AP Testing and Week Before

HSA TestingNormal

Bell Times

May 12Monday

May 13Tuesday

May 14Wednesd

ay

May 15Thursday

May 16Friday

  ODD EVEN ODD EVENPD 1-9

Senior Review Day

 

HSA Testing Week and Senior Exams

Bell Times

May 19Monday

May 20Tuesday

May 21Wednesd

ay

May 22Thursday

May 23Friday

7:25-9:06NSL BIO ALG ENG

PD 1 – 9LAST DAY

OF SCHOOL FOR

SENIORS

9:12-10:4710:53-11:38 5 5 5 511:44-12:29 6 6 6 612:35 – 1:19 1 2 7 41:25 – 2:10 3 4 3 82:15 – 3:00 9 9 9 9

Senior Exams1 & 3

Senior Exams2 & 4

Senior Exam5/6 & 7

Senior Exam9

HSA Make Up Schedule 

HSA Testing Week and Senior Exams

Bell Times

May 19Monday

May 20Tuesday

May 21Wednesd

ay

May 22Thursday

May 23Friday

7:25-9:06NSL BIO ALG ENG

PD 1 – 9LAST DAY

OF SCHOOL FOR

SENIORS

9:12-10:4710:53-11:38 5 5 5 511:44-12:29 6 6 6 612:35 – 1:19 1 2 7 41:25 – 2:10 3 4 3 82:15 – 3:00 9 9 9 9

Senior Exams1 & 3

Senior Exams2 & 4

Senior Exam5/6 & 7

Senior Exam9

HSA MAKE UP WEEKNormal

Bell Times

May 26Monday

May 27Tuesday

May 28Wednesd

ay

May 29Thursday

May 30Friday

Regular Bell Schedule 

Memorial Day School

ClosedODD/BIO EVEN/ALG

No Make Up

EVEN/ENG

Coverage ProceduresCoverage Procedures

• Test ExaminerTest Examiner – Certified teacher, – Certified teacher, person responsible for the testperson responsible for the test

• ProctorProctor – Not necessarily certified, – Not necessarily certified, assists Test Examiner during testassists Test Examiner during test

• T.E. must start and finish the test, and T.E. must start and finish the test, and must be in the room for the entire test must be in the room for the entire test (except break)(except break)

• Proctor will help start and finish the Proctor will help start and finish the test, and provide a break to the T.E. test, and provide a break to the T.E. during the testduring the test

Morning of the TestMorning of the Test

• Test Examiners goes to room 102 by Test Examiners goes to room 102 by 7:15 to pick up materials7:15 to pick up materials– IMPORTANT NOTE: T.E. must pick up and IMPORTANT NOTE: T.E. must pick up and

return the materials return the materials

• Check Check bagbag and sign off inventory and sign off inventory sheetsheet

• Go directly to assigned testing roomGo directly to assigned testing room

It’s in the bag!It’s in the bag!

• BinderBinder containing testing instructions and containing testing instructions and other materialsother materials

• Test booklets, student response sheetsTest booklets, student response sheets• Scratch paperScratch paper• PencilsPencils• FolderFolder::

• Test Manual

• Time Tracking Sheet

• Accommodations Roster

• Litho Roster

• Network Login Info

• Bilingual Dictionary Roster

• Attendance Sheet

• Extra attendance sheet to be posted

The BinderThe Binder

• 8 sections8 sections– Training PowerPointTraining PowerPoint– Testing ProceduresTesting Procedures– Staff AssignmentsStaff Assignments– Emergency ProceduresEmergency Procedures– Door SignsDoor Signs– Accommodations Refusal Form and Accommodations Refusal Form and

DescriptionsDescriptions– Testing ViolationsTesting Violations– How to Clear a CalculatorHow to Clear a Calculator

The FolderThe Folder

In the classroomIn the classroom

• Read the binder section titled “Testing Read the binder section titled “Testing Procedures”Procedures”

• Note there are three sets of Note there are three sets of proceduresprocedures– Before the testBefore the test– During the testDuring the test– After the testAfter the test

Taking AttendanceTaking Attendance

• You will need to verify the ID of each You will need to verify the ID of each student in your testing sessionstudent in your testing session

• OptionsOptions– Ask to see ID, students will be instructed Ask to see ID, students will be instructed

to bring one form of identificationto bring one form of identification– If they don’t have their ID, ask them for If they don’t have their ID, ask them for

their student ID number. Verify the their student ID number. Verify the student ID number using the attendance student ID number using the attendance form. form.

What to Look for on LabelsWhat to Look for on Labels

If this, then have the If this, then have the student check to student check to make sure all info is make sure all info is bubbled in correctlybubbled in correctly

If this, then student If this, then student only writes their only writes their name on the answer name on the answer sheetsheet

LITHOCODE IS LITHOCODE IS DOWN HERE!DOWN HERE!LITHOCODE IS LITHOCODE IS DOWN HERE!DOWN HERE!

Appendix J & LithocodeAppendix J & Lithocode

• Write the lithocode Write the lithocode for each student next for each student next to their name on your to their name on your copy of Appendix J.copy of Appendix J.

• Each student signs Each student signs this form upon this form upon completing the test, completing the test, the Test Examiner the Test Examiner signs the form, and it signs the form, and it becomes the official becomes the official attendance documentattendance document

Student’s Name and Student’s Name and SignatureSignature

• Make sure the students sign the back Make sure the students sign the back of their answer sheet once the test is of their answer sheet once the test is complete (this is in the script)complete (this is in the script)

• Have students write their name on Have students write their name on the front of their test book before the front of their test book before they turn it in they turn it in (this is not in the (this is not in the script)script)

Code of EthicsCode of Ethics

• Do not provide verbal and/or non-Do not provide verbal and/or non-verbal helpverbal help

• If what you do affects the student’s If what you do affects the student’s performance, then it is a violation.performance, then it is a violation.

• May result in invalidation of the test May result in invalidation of the test and/or disciplinary action against the and/or disciplinary action against the teacher teacher

Personal Items & Cell Personal Items & Cell PhonesPhones

• All personal items (bags, All personal items (bags, jackets, and purses) should be jackets, and purses) should be placed in the front of the roomplaced in the front of the room

• If a student has a cell phone, If a student has a cell phone, but no bag or jacket to keep it but no bag or jacket to keep it in, then have the hallway in, then have the hallway monitor give the phone to monitor give the phone to securitysecurity

Testing SecurityTesting Security

During the testDuring the test• DO: Circulate and observe studentsDO: Circulate and observe students

o Make sure they are working on the right sectionMake sure they are working on the right sectiono Remind students to check their answersRemind students to check their answerso Monitor students who finish a section earlyMonitor students who finish a section early

• DO NOT: Read, work on the computer, grade DO NOT: Read, work on the computer, grade papers, and/or operate electronic devicespapers, and/or operate electronic devices

• The full test time MUST be provided for all The full test time MUST be provided for all students, even if the entire group of students students, even if the entire group of students is finishedis finished

Testing SecurityTesting Security

COMAR 13A.03.04COMAR 13A.03.04-Each LEA is responsible for creating Each LEA is responsible for creating policies that ensure test securitypolicies that ensure test security-It is a violation of COMAR for an It is a violation of COMAR for an individual to not follow these policiesindividual to not follow these policies-Testing violations must be reported to Testing violations must be reported to MSDEMSDE

MCPS Testing ViolationsMCPS Testing Violations

1. Accommodation/Not 1. Accommodation/Not Given/Improper Given/Improper

13. Interruption in Testing13. Interruption in Testing

2. Beyond Allotted Time 2. Beyond Allotted Time 14. Lost Materials14. Lost Materials

3. Beyond Stop Sign3. Beyond Stop Sign 15. Material Not Returned15. Material Not Returned

4. Cell Phone/Electronic (Staff) 4. Cell Phone/Electronic (Staff) 16. Photocopy of Exam Material 16. Photocopy of Exam Material

5. Cell Phone/Electronic (Student) 5. Cell Phone/Electronic (Student) 17. Prohibited Aids 17. Prohibited Aids

6. Coaching 6. Coaching 18. Sick Student/Interruption 18. Sick Student/Interruption

7. Improper Accommodation7. Improper Accommodation 19. Standard Time Not Given 19. Standard Time Not Given

8. Improper Administration 8. Improper Administration 20. Student Returned to Previous 20. Student Returned to Previous Section Section

9. Improper Distribution of Testing 9. Improper Distribution of Testing Materials Materials

21. Student Stopped Working 21. Student Stopped Working

10. Improper Handling of Secure 10. Improper Handling of Secure Materials Materials

22. Unauthorized Access to Secure 22. Unauthorized Access to Secure Materials Materials

11. Improper Storage of Materials 11. Improper Storage of Materials 23. Wrong or Improper Direction 23. Wrong or Improper Direction Given Given

12. Improper Supervision 12. Improper Supervision 24. Wrong Test Given/Booklet 24. Wrong Test Given/Booklet

Parallel ProcessesParallel ProcessesMSDEMSDE MCPSMCPSCategory 1Category 1 •Verbal Reprimand (not Verbal Reprimand (not

disciplinary)disciplinary)

•Memo for the Record (not Memo for the Record (not disciplinary)disciplinary)

•Written Warning Written Warning (disciplinary)(disciplinary)

•Written Reprimand Written Reprimand (disciplinary)(disciplinary)

•Referral to Human Referral to Human Resources Resources (disciplinary)(disciplinary)

•TBDTBD

•N/AN/A

Occurrences related to test security and Occurrences related to test security and test administration that do not test administration that do not compromise test security and have no compromise test security and have no possible impact on student scores, test possible impact on student scores, test validity, or data reporting.validity, or data reporting.

•May be handled on the local levelMay be handled on the local level

•Reported to MSDE in the Year-End Case Reported to MSDE in the Year-End Case LogLog

Category 2Category 2

Local school systems must report to the Local school systems must report to the State any occurrences that, upon State any occurrences that, upon investigation, are deemed to impact investigation, are deemed to impact student scores, test validity, data reports, student scores, test validity, data reports, or that compromise the security of test or that compromise the security of test items. items.

•If sanctions are warranted, they will be If sanctions are warranted, they will be determined by the LEA in accordance with determined by the LEA in accordance with MSDE guidelinesMSDE guidelines

What to do if a violation What to do if a violation occursoccurs

• Stop the violationStop the violation• Collect the item if appropriate (cell phone, Collect the item if appropriate (cell phone,

digital camera, cheat sheet)digital camera, cheat sheet)• HAVE THE STUDENT RESUME THE TEST – HAVE THE STUDENT RESUME THE TEST –

Remember, the test has not been Remember, the test has not been invalidated yet, that decision will be made invalidated yet, that decision will be made laterlater

• Take note of the who, what, when, where, Take note of the who, what, when, where, and how on the violation log in your binderand how on the violation log in your binder

• Alert the hall monitor who will contact Alert the hall monitor who will contact securitysecurity

Test Violation LogTest Violation Log

Date: Test:Room: Teacher/Test Examiner:What: Who: When: How:

In Case of EmergencyIn Case of Emergency

• See the binder section “Emergency See the binder section “Emergency Procedures”Procedures”– If a student gets sickIf a student gets sick– An evacuation occursAn evacuation occurs

• Mr. Cauley is in charge of all incidentsMr. Cauley is in charge of all incidents

When you pick up your When you pick up your materials!materials!

Room 102 Room 102

Room 101

EX

IT

High Room High Room NumbersNumbers

Low Room Low Room NumbersNumbers

2

5

3

1

4

Pick up tests organized Pick up tests organized by room numbersby room numbers

When you return your When you return your materials!materials!

Room 102 Room 102

Room 101

EX

IT

Boxes for Unsecured Materials (Street)

Folders, Litho. Rosters, and attendance (McMahon)

2

5

3

1

4

Accommodations Accommodations tests go to the table tests go to the table

at the back wallat the back wall

Accommodations Accommodations tests go to the table tests go to the table

at the back wallat the back wall

Exit hereExit here

Tests can Tests can be returned be returned at any of the at any of the five tablesfive tables

Sign Forms and Q & ASign Forms and Q & A

• Please sign the Blue (MSDE) non-Please sign the Blue (MSDE) non-disclosure formdisclosure form

• Any questions?Any questions?

HSA DutiesHSA Duties

• Page 1 – All support duties Page 1 – All support duties (descriptions will be included in the (descriptions will be included in the binder and sent electronically)binder and sent electronically)

• Page 2 – All test room dutiesPage 2 – All test room duties• Page 3 – Extended time lunch breaks Page 3 – Extended time lunch breaks • Page 4 – Relief Break TeamsPage 4 – Relief Break Teams

Break-out RoomsBreak-out Rooms

• Go to your assigned room to see your Go to your assigned room to see your testing roster, student accommodations, testing roster, student accommodations, and ask clarifying questionsand ask clarifying questions

Break-out RoomsBreak-out Rooms

• Go to your assigned room to see your Go to your assigned room to see your testing roster, student accommodations, testing roster, student accommodations, and ask clarifying questionsand ask clarifying questions

Room 133 Room 016

Porterfield, C Scanlan, M Ahrens, A Scott, K Middleton, K

Goss, J Hanak, B Pope, A Roberts, M Coombs, D

Bodin, L Braxton, S Seyoum, M Allen, T Gonzalez, L

Frels, A Pham, Tung Sloe, D Holt, J Edwards, M

Conley, E Hodgson, C Shilling, K Manuel, A Johnson, R

Pundzak, B Kaluta, J Kellerman, A Martin, C Ryan, E

Gil, J James, D Nestuk, L Costello, M Boule, R

Glick, S Santiago-Gonzalez, D

Levesque, N Balla, D Semirot, E

Holmes, A Goldberg, D Plotinsky, M Abdul Rahim, N

Accessing AccommodationsAccessing Accommodations

• You can see all of your students You can see all of your students testing accommodations in FileMaker testing accommodations in FileMaker “All Rosters”“All Rosters”

Q & AQ & A

• Any questions?Any questions?