2015 0129 webinar_meeting-evolving_nonprofit_regulations v3
TRANSCRIPT
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Meeting Evolving Nonprofit Regulations and Standards in 2015JACQUELINE TISOCEO, JMT Consulting Group
JOAN BENSONSr. Nonprofit Marketing Manager
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Introductions
JOAN BENSONNonprofit Industry Expert, Intacct
JACKI TISOCEO, JMT Consulting Group
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95% Customer Satisfaction
Nonprofit Organizations Rely On Intacct
Real Value
8,500+Growth Companies
55,000+Business Entities
Growing withIntacct
FOUNDATION
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Built for Success
Choice of accounting experts worldwide
Top workplace 4th year in a row
10+ year track record of delivering results
Industry awards 25 Best
Small Biz Apps
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Nonprofit Overview
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Accounting Rules CHANGING?
Replace current 3 net-asset classifications down to two– Without donor-imposed restrictions (or unrestricted)– With donor-imposed restrictions
• Retain requirement to track & disclose type • Describe how & when funds can be used
– Board designated – must disclose amount & purpose
Capital-like transactions– Gifts of long-lived assets with no donor restriction– Cash gift restricted for purchase of long-lived assets
Board designations, appropriations, and similar transfers
Continued tightening of NFP Note Disclosures – Salary & benefits expense– Allocations– Tax exempt status
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NY Nonprofit Revitalization Act
Signed into law December 2013 and became effective July 1, 2014.– All charities must have a conflict-of-interest policy.
– Charities with support and revenue over $1,000,000 and 20 employees or more need to adopt a whistleblower protection policy. Several good examples are available online.
– Charities with over $500,000 must have an audit committee that hires auditors and oversees the audit. In addition, charities with over $1,000,000 must have a committee that interacts with auditors including planning the audit and reviewing audit results.
– Employees are prohibited from serving as board chair or a similar position.
– No employee may participate in the deliberations or voting about their own compensation.
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Uniform Grant Guidance
Effective for new awards, and increases to current awards, starting December 26, 2014
The key areas you need to be aware of are: – Internal controls over federal awards – New rules for time and effort reporting – Procedures for indirect costs – Procurement requirements (AKA buying stuff),– Sub recipient monitoring if you pass any of your federal money on to other agencies
Key things that you need to do (if you haven’t already): – Adopt the policies to comply with the new rules – Identify who will be responsible for compliance with these rules– Train responsible staff in these new rules – Consider applying for an indirect cost rate or elect a 10% rate to increase what you get paid
or decrease your documentation requirements
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Polling Question #1
Have you started planning or implemented changes in your organization to meet the new requirements?
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“A good hockey player plays where the puck is. A great hockey player plays
where the puck is going.” --Wayne Gretzky
Where is The Sector MOVING?
Outcome measures (accountability and transparency) Higher expectations of donors and funders Data driven performance management Fidelity to evidence-based models More competition for funds Data driven fundraising
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Where is The Sector MOVING?
It will become more and more about data.
Government funding has increased compliance reporting and performance expectations
Pay for performance, performance-based contracting and privatization of public sector services
Entrepreneurial modeling for nonprofits (diversify, scale) Data visualization (Dashboards) Non-financial reporting System integration
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What?
So What?
Now what?
Perpetual Performance Improvement
What data do we have? What do we know?
So what does this mean to us?
Now what are we going to do with this
information?
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WHAT DO YOU NEED TO DO?
Dashboard visibility – Dollars and Statistical
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Design and Implementation
Preparation and fair representation
Free from material misstatement, whether due to fraud or error
Your Organization’s Management isUltimately Responsible!
Management is responsible for the preparation and fair representation of its financial statements, including:
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Financial Operational
Ad-HocManagementRegulatory
Summary Intermediate Transaction
Vendor Project Offerings and more…
Performance Measures
Stakeholder Needs
Granularity
Business Drivers
Basis / BooksCash Accrual
Your Financial Management Solution Needs to Address Multiple Needs
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“Telling the Story”
Donors are very interested in what an NFP does, and how effective it is. The best evidence of this is for nonprofits to expand the story of the organization in the financial statements.
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System Benefits
Organizational Impact
Fraud Risk
Manually intensive processes
Limited operational visibility
Lack of compliance
Strong internal controls
Automated processes
Improved audit & compliance
Nonprofit Accounting and Compliance Challenges
Lack of true fund accounting Weak internal controls Cash flow management Budgeting and planning Manual, offline reporting Volunteers/part-time staff Complex allocations Lengthy close process Heavy dependency on Excel Redundant, manual processes
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Polling Question #2
Are you confident that you have the system(s) you need to manage and meet compliance requirements?
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Lack of Visibility
Challenges of Financial Management Systems
Inefficient manual processes Dependence on spreadsheets High system costs Resource constraints
Changing workflows Growing company needs Multiple locations / currencies
Data silos–cumbersome reconciliation
Lack of access to real time data Limited reporting / analysis
Low Productivity
Limited Internal Controls
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Today’s Systems Need To Do More…
Full audit trail of any access & activity
Workflow automation with approvals
Document management attached to every transaction
Automated, “smart” events, such as notifications of changes to master records
Proper documentation reinforces internal
controls & drives audit trail quality
Visibility to metrics, measurements & evaluation is key
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Liquidity and Financial Health
There is general agreement that liquidity information is both important, and not as clear as it could be under current GAAP
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Improve Reporting on Financial Performance
The NAC focused on reporting, paying particular attention to the statement of activities and statement of cash flows. NAC agreed that there was room to improve the reporting of finance performance.
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Reporting Requirements Should Be Met Directly From Your Accounting Software
FAS 116
FAS 117
Segregation and auditing of uses and sources of funds
501(c)(3) charitable vs. non-exempt activities
IRS Forms 990, etc.
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The Dangers of Reporting by Spreadsheets
Spreadsheet Pro’s Spreadsheet Con’s
Robust Incredibly fragile: No way to trace where your data comes from No audit trail (so you can overtype numbers and not know it) No easy way to test validation
Easy to create Created by who and how: No documentation No methodology
Easy to change Lots of data manipulation: Manual data entry from various sources Manual copy and paste Manual formulas (often with errors)
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Functionality to Eliminate Spreadsheet Use
Nonprofit-specific financial and effort reporting directly from the system (no reformatting)
Have a chart of accounts that exactly matches your operational and financial reporting requirements
Automate nonprofit-specific functions typically done manually:
– Allocations
– Budgeting
– Purchasing
– Reconciliations
– Planning and projections
Look at your systems and determine what you need
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Polling Question #3
Are you using spreadsheets for reporting to senior management, board, funders, &/or program directors?
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Why JMT Recommends the Cloud
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Workflow, Triggers, and Logic
Design custom workflow processes, including state, actions, and sequence
Add Triggers to automate actions– Update fields– Create new records– Send emails– Create documents– Call external Web Services– Invoke an API– Plus five more trigger types
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New Technology Eliminates Out-dated Accounting Designs
The “13th Period”User defined books!
GL SegmentsDimensions!
Account TypesAccount groups, flexible reporting (think pivot tables)
The GL is only for GAAPBookings, encumbrances, grant management fields
The GL is only for $$Statistical accounts!
GL Reporting is only on GL Accounts
Report on any field, including AP, AR, etc. & custom fields
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YOUR SOFTWARE
NEEDS TO DO MORE!
Dashboard visibility – Dollars and Statistical
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Clear Visibility is Vital
Real-time, consistent information
Role-based dashboards Management by KPI’s 24x7 accessibility by all
stakeholders
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Employee and Volunteer Time and Expense
You should be able to clearly demonstrate management and oversight of your staff and volunteer time & expenses, capturing time and expenses by program, project, department, etc., flowing directly to your financials.
Benefits include: Ability to track cash
commitments in real-time
Speed reimbursement and manage approvals
Complete visibility into usage of funds rightthrough your financials
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Workflow Approvals and Controls
Benefits include: Safely engage all employees and volunteers Real-time visibility and control Ensures compliance Comprehensive audit trails reduce risk
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Best in Class Financials
AICPA preferred
CRM Budgetingand
Planning
PayrollSales TaxFixedAssets
Best in Class Financials
AICPA preferred
CRM Budgetingand
Planning
PayrollSales TaxFixedAssetsCRM Budgeting
andPlanning
PayrollSales TaxFixedAssets
Best-in-Class Financials
AICPA preferred
Your system should provide:
Streamlined operations Automated reporting Full audit trail Workflow approvals Document management Real-time visibility
In Summary
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Questions?
www.intacct.com | [email protected] | 877-437-7765FOR MORE INFORMATION:
Jacqueline [email protected]
CONTACT OUR GUEST SPEAKER:
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Interested in Learning More?
Try Intacct with a free 30-day trialhttp://www.intacct.com/trial
Download a white paperWhy Cloud Makes Sense for Nonprofits
Attend an upcoming webinarhttp://www.intacct.com/webinars
Follow us on Twitter@intacct_corp
Connect with us on Facebookhttp://www.facebook.com/Intacct
Contact us directly [email protected] | 877-437-7765
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Thank you!
www.intacct.com | [email protected] | 877-437-7765FOR MORE INFORMATION:
Jacqueline [email protected]
CONTACT OUR GUEST SPEAKER: