2015-2016 GUIDE

TO

MOBILITY FUNDING OPPORTUNITIES

FOR

BACHELOR’S AND MASTER’S STUDENTS

International Office

International Student and Staff Mobility

Version : 26 January 2015

Students contact the faculty to find out which mobility is possible and which faculty deadlines are to be observed.

Please note that some of the web pages to which the links refer only have limited information in English, while others have no information in English at all.

Programme What For Whom

Faculties Region

Erasmus+ in Europe a study period, thesis research or an internship in Europe

Ba or Ma all partner institutions in Europe

Erasmus+ outside Europe a study period, thesis research or an internship outside Europe

Ba or Ma to be completed partner institutions outside Europe (to be completed)

Generic Grants a study period, thesis research or an internship outside Europe

Ba or Ma all partner institutions outside Europe

Erasmus Mundus Action 2 - ERAWEB

a study period in the Western Balkans Ba or Ma biomedical sciences Albania - Bosnia & Herzegovina - Kosovo - Macedonia - Montenegro - Serbia

Erasmus Mundus Action 2 - AREAS+

a study period in South or Southeast Asia Ba or Ma all Vietnam - Cambodia - Laos – the Philippines - Indonesia - Malaysia - India - Sri Lanka - Mongolia

Transition a study period in 1 of 4 transition countries, possibly as part of an exchange in pairs

Ba or Ma all Brazil, Morocco, South Africa, Turkey

ASEM-DUO a study period in Asia as part of an exchange in pairs of students

Ba or Ma all China, India, Vietnam, South Korea

The Washington Center an internship in Washington, in an international organization or a firm

Ba or Ma social sciences - law - economics

Washington

Travel Grants for the South thesis work or an internship in a developing country

Ba or Ma all 54 developing countries in Africa, Asia and Latin America

Central Bilateral Agreements – China (exchanges)

a study period in China Ba or Ma all China

Central Bilateral Agreements – China (summer school)

a summer school in China Ba or Ma all China

China Scholarship Council (via the Chinese Embassy)

a year in China as an outgoing student Ba or Ma all China

Students contact the faculty to find out which mobility is possible and which faculty deadlines are to be observed.

Please note that some of the web pages to which the links refer only have limited information in English, while others have no information in English at all.

Programme What For

Whom Faculties Region Website

KU Leuven/external Deadline

Yenching Academy one year at Peking

University as an outgoing

student for the China

Studies Master’s programme

Ba or Ma all Peking KU Leuven External

Fall of 2015 (to be

confirmed)

EU Window grants (provided

by the Chinese embassy)

one year in China as an

outgoing student (during the

study period at KU Leuven)

or a two-year English-taught

Master’s programme (upon

graduation)

Ba or Ma all China KU Leuven External

End of April 2015 (to

be confirmed)

Taiwan grants (via Taipei Representative Office)

Mobility period in Taiwan as an outgoing student (during the study period at KU Leuven) or a programme after the study at KU Leuven.

Ba of Ma all Taiwan KU Leuven Extern

31/03/2015

Chinese grants for exchanges in pairs (via the Flemish Government)

a study period in China Ma all China External To be confirmed

Mexican Government grants

(via the Flemish Government)

one semester in Mexico as

an exchange student, or one

year in Mexico upon

graduation

Ma all disciplines, except for

business administration,

plastic surgery, public

management, dentistry,

marketing and advertising

Mexico KU Leuven

External

October 2015 (to be

confirmed)

Students contact the faculty to find out which mobility is possible and which faculty deadlines are to be observed.

Please note that some of the web pages to which the links refer only have limited information in English, while others have no information in English at all.

Erasmus+ grants for individual students (mobility within Europe) WHAT The European Commission provides scholarships for the exchange of Bachelor’s and Master’s students for the

purpose of study ar research activities, or for internships. Students travel to another European higher education institution, with which their faculty has signed a cooperation agreement.

FOR WHOM Bachelor’s and Master’s students, all nationalities

PRIORITY The faculty decides. Grants will preferably go to students from programme countries.

DOC Cooperation agreement with the host institution Learning agreement of training agreement Grant agreement between the student and KU Leuven

DURATION A minimum of 60 days (internship) or 90 days (study period) and a maximum of 1 academic year (for both)

GRANT About 200 to 300 euro per month, depending on the destination. Each year, National Agency EPOS and the Ministry of Education together decide on the amount of the grant.

SELECTION By the faculty

PROCEDURE Faculty procedure (see faculty website) At the institutional level : online application

DEADLINE As decided by the faculty

RESULT The grants will be confirmed during the Summer holidays that follow the central online application procedure.

NUMBER Each year about 1,200 outgoing students from KU Leuven

WEB INFO Faculty – International Office – External to the overview

Students contact the faculty to find out which mobility is possible and which faculty deadlines are to be observed.

Please note that some of the web pages to which the links refer only have limited information in English, while others have no information in English at all.

Generic Grants (mobility outside Europe) WHAT The Flemish Government provides student grants for exchanges with partner institutions outside Europe, for the

purpose of study or thesis research, or for internships. Students travel to higher education institutions with

which their faculty has signed a cooperation agreement.

FOR WHOM Bachelor’s and Master’s students, all nationalities

All faculties

PRIORITY Grants will go preferably to students from underrepresented student groups, who will receive an extra amount

of 200 euro per month.

DOC Cooperation agreement with the host institution

Learning agreement or training agreement

DURATION A minimum of 1 month (at least 5 credits) and a maximum of 12 months. The mobility period begins after

31 August 2015, unless the host institution demands that the student should arrive before that time.

GRANT A grant of 650 euro per month, and a travel allowance varying between 180 and 1,100 euro and based on the

distance to the host institution

SELECTION Faculty + KU Leuven Central Selection Committee

PROCEDURE As decided by the faculty

DEADLINE As decided by the faculty

RESULT The grants will be confirmed in early May 2015.

NUMBER In the previous edition of the programme, 24 KU Leuven students received a Generic Grant.

WEB INFO Faculty – International Office – External to the overview

Students contact the faculty to find out which mobility is possible and which faculty deadlines are to be observed.

Please note that some of the web pages to which the links refer only have limited information in English, while others have no information in English at all.

Transition (Brazil, Morocco, South Africa, Turkey) WHAT The Flemish Government provides student grants for exchanges with four countries in transition. The exchanges

should take place for study or thesis research purposes, or for internships. Despite the fact that Transition prefers exchanges in pairs of students (except for Brazil), outgoing mobility (without any incoming students involved) will be eligible as well.

FOR WHOM Bachelor’s and Master’s students, all nationalities, all faculties

PRIORITY Grants will preferably go to students from underrepresented student groups.

DOC Application form, cooperation agreement with the host institution, learning agreement or training agreement, transcript of records, motivation letter

DURATION Turkey: only short mobility periods (1 month for internships, 1 or 2 months for study periods) Other countries: 1 to 12 months

GRANT Short mobility periods (1 to 3 months) : 650 euro per month Long mobility periods (4 to 12 months): 2,600 euro in total A travel allowance based upon the distance to the host institution and varying between 320 and 1,100 euro.

SELECTION Faculty + KU Leuven Central Selection Committee + Flemish Selection Committee

PROCEDURE The Erasmus coordinator of your faculty can inform you about the exchange opportunities in your field of study and in the countries concerned. Please note that the application of the incoming student as well must be submitted to the International Office before the deadline. The Erasmus coordinator will help you put together your application file.

DEADLINE As decided by the faculty. International Office: 16 March 2015

RESULT The grants will be confirmed in early May 2015.

NUMBER 50 to 80 grants for Flanders and the countries in transition

WEB INFO Faculty – International Office - External to the overview

Students contact the faculty to find out which mobility is possible and which faculty deadlines are to be observed.

Please note that some of the web pages to which the links refer only have limited information in English, while others have no information in English at all.

ASEM-DUO (China, India, Vietnam, South Korea) WHAT The Flemish Government provides grants for the exchange of pairs of students. Students spend a study period in China, India,

Vietnam or South Korea. The KU Leuven faculties are invited to contact their partner institutions in the countries involved to enable both institutions to each select a student for the exchange of pairs.

FOR WHOM Bachelor’s and Master’s students, all nationalities. All faculties

PRIORITY Special attention will go to students from underrepresented student groups. Grants will preferably go to students from the following disciplines: science, technology, engineering, mathematics, political and social sciences, economics, communication sciences. Priority will be given to the themes of intercultural dialogue, sustainability, innovation, and health care.

DOC Application form, cooperation agreement with the host institution, learning agreement, transcript of records, motivation letter

DURATION At least 1 semester

GRANT 650 euro per month for KU Leuven students, 800 euro per month for Asian students. A travel allowance of 1,100 euro for each student. The funding is limited to a maximum of 4 months.

SELECTION The candidates will be selected by the Flemish Selection Committee. KU Leuven can nominate a maximum of 6 students for each country after the candidates have been preselected by the KU Leuven Central Selection Committee on the basis of the faculty rankings.

PROCEDURE Grant applications should be presented in pairs: one KU Leuven student application and one Asian student application. The Erasmus coordinator of your faculty will inform you about the opportunities in your field of study and in the host countries concerned. Please note that the application file of the Asian students as well must be submitted to the International Office before the deadline. The Erasmus coordinator of your faculty will help you put together your application file.

DEADLINE As decided by the faculty International Office: 16 March 2015

RESULT The allocation of grants will be confirmed in May 2015.

NUMBER In the previous edition of the programme, Flanders received 18 grants.

WEB INFO Faculty – International Office - External

to the overview

Students contact the faculty to find out which mobility is possible and which faculty deadlines are to be observed.

Please note that some of the web pages to which the links refer only have limited information in English, while others have no information in English at all.

The Washington Center WHAT The Washington Center is an independent non-profit organization offering internships to students of Flemish

universities. The internships are in international organizations and companies. The Flemish Government provides a number of grants.

FOR WHOM Bachelor’s and Master’s students, all nationalities – a GPA score of at least 3.0 on a 4.0 scale. The Faculties of Social Sciences, Law, and Economics and Business. The internship in Washington should be part of the student’s study programme at KU Leuven.

PRIORITY Priority will be given to students from underrepresented student groups, who will receive a 1,500 euro bonus.

DOC Résumé, statement of interest, transcript of records, recommendation letter (by a teacher or professor at the student’s home university), photocopy of the student’s international passport

DURATION 1 semester (15 weeks)

GRANT A grant of 7,500 euro (not all expenses will be covered by the grant!)

SELECTION Faculty + KU Leuven Central Selection Committee + Flemish Selection Committee

PROCEDURE The students of the participating faculties should get in touch with their Erasmus coordinator, who will help them put together their application file.

DEADLINE As decided by the faculty

RESULT The grants will be confirmed in early May 2015.

NUMBER 12 student grants for all Flemish higher education institutions together.

WEB INFO Faculty – International Office - External to the overview

Students contact the faculty to find out which mobility is possible and which faculty deadlines are to be observed.

Please note that some of the web pages to which the links refer only have limited information in English, while others have no information in English at all.

Eramus Mundus Action 2 – ERAWEB (Western Balkans) WHAT ERAWEB is a mobility project funded by Erasmus Mundus Action 2, one of the European Commission programmes

implemented by the Education, Audiovisual and Culture Executive Agency. It provides opportunities for mobility to the following countries: Albania, Bosnia & Herzegovina, Kosovo, Macedonia, Montenegro and Serbia.

FOR WHOM Bachelor’s and Master’s students holding nationality of a EU Member State. Only for a limited number of fields of study. Focus: Biomedicial Sciences Group.

PRIORITY No priority defined

DOC Learning Agreement

DURATION 1 semester at the least

GRANT 1,000 euro per month + travel expenses, insurance coverage (health insurance, travel insurance, accident insurance), registration fee at the host university

SELECTION Evaluation by the host university. Final selection by the ERAWEB Selection Committee.

PROCEDURE External

DEADLINE 18 March 2015

RESULT The results of the selection procedure will be communicated in mid-May 2015.

NUMBER External

WEB INFO Faculty – International Office - External to the overview

Students contact the faculty to find out which mobility is possible and which faculty deadlines are to be observed.

Please note that some of the web pages to which the links refer only have limited information in English, while others have no information in English at all.

Erasmus Mundus Action 2 – AREAS+ (South and Southeast Asia) WHAT AREAS+ is a mobility project funded by Erasmus Mundus Action 2, one of the European Commission programmes

implemented by the Education, Audiovisual and Culture Executive Agency. It provides opportunities for mobility to the following countries: Vietnam, Cambodia, Laos, the Philippines, Indonesia, Malaysia, India, Sri Lanka and Mongolia.

FOR WHOM Bachelor’s and Master’s students holding nationality of a EU Member State

PRIORITY No priority defined

DOC Learning Agreement

DURATION At least 1 semester

GRANT 1,000 euro per month + travel expenses, insurance coverage (health insurance, travel insurance, accident insurance), registration fee at the host university

SELECTION Evaluation by the host university. Final selection by the AREAS+ Selection Committee.

PROCEDURE External

DEADLINE 16 January 2015

RESULT The selection results will be communicated in mid-May 2015.

NUMBER External

WEB INFO Faculty – International Office - External to the overview

Students contact the faculty to find out which mobility is possible and which faculty deadlines are to be observed.

Please note that some of the web pages to which the links refer only have limited information in English, while others have no information in English at all.

Travel Grants for the South WHAT Travel Grants for development cooperation, financed by VLIR-UOS and KU Leuven funding. Students travel to one

of the 54 countries on the VLIR-UOS list of countries, where they conduct thesis research or do an internship.

FOR WHOM Bachelor’s and Master’s students holding nationality of a EU Member State + Liechtenstein, Norway, Iceland and Switzerland.

PRIORITY When two files equal each other on qualitative grounds, priority will be given to the student who also receives a study allowance from the Flemish Government.

DOC Application file (online), motivation letter Invitation letter by the hosting organization in the South Letter of recommendation by the student’s Leuven promoter/internship supervisor

DURATION A minimum of 6 weeks in the South

GRANT 1,000 euro for every travel grant student, regardless of his destination or of the duration of his stay abroad

SELECTION Faculty + KU Leuven Central Selection Committee

PROCEDURE Applications should be submitted via VLIR-UOS and via KU Loket. Please take a look at the Travel Grants website.

DEADLINE As decided by the faculty

RESULT The results of the selection procedure will be communicated in early May 2015.

NUMBER 160 travel grants for KU Leuven students

WEB INFO Faculty – International Office to the overview

Students contact the faculty to find out which mobility is possible and which faculty deadlines are to be observed.

Please note that some of the web pages to which the links refer only have limited information in English, while others have no information in English at all.

Central Bilateral Agreements – China (exchanges)

WHAT In the framework of KU Leuven’s Central Bilateral Agreements with Chinese partner universities, each year a

number of students are given the opportunity to study and do thesis research at the following universities:

Tsinghua University, Shanghai Jiao Tong University, East China Normal University, Chinese University of Hong

Kong.

FOR WHOM Bachelor’s and/or Master’s students (depending on the host institution), all nationalities

All faculties

PRIORITY Priority will be given to students from underrepresented groups.

DOC Learning agreement, CV in English, motivation letter in English, transcript of records

DURATION 5 to 10 months

GRANT 200 euro per month + a travel allowance of 1,000 euro at the most

SELECTION Faculty + KU Leuven Central Selection Committee

PROCEDURE Candidates should submit their application file online via KU Loket and send a paper copy of their application to

the International Office before the deadline.

DEADLINE As decided by the faculty International Office: 2 March for the Chinese University of

Hong Kong, 16 March for the other institutions

RESULT The results of the selection procedure will be communicated in April.

NUMBER Grants and travel allowances for 10 KU Leuven students

WEB INFO Faculty – International Office to the overview

Students contact the faculty to find out which mobility is possible and which faculty deadlines are to be observed.

Please note that some of the web pages to which the links refer only have limited information in English, while others have no information in English at all.

Central Bilateral Agreements – China (Summer School)

WHAT KU Leuven’s Central Bilateral Agreements with Chinese partner universities provide opportunities for students

to take part in summer schools at the following institutions: Tsinghua University, Peking University, Shanghai

Jiao Tong University, East China Normal University, Fudan University, Chinese University of Hong Kong.

FOR WHOM Bachelor’s and Master’s students, all nationalities, all faculties

PRIORITY Priority will be given to students from underrepresented groups.

DOC CV in English, motivation letter in which you explain why you want to take part in this particular summer school, transcript of records

DURATION The duration of the study visit depends on the duration of the programme.

GRANT A travel allowance of 500 euro. Some of the summer schools only provide a tuition waiver.

SELECTION Faculty + KU Leuven Central Selection Committee

PROCEDURE Candidates should submit an application file online via KU Loket and send a paper copy of their application to

the International Office before the deadline.

DEADLINE As decided by the faculty. International Office: 2 March for the Chinese University of

Hong Kong, 16 March for the other institutions

RESULT The results of the selection procedure will be communicated in April.

NUMBER Reisvergoeding voor 10 studenten van de KU Leuven

WEB INFO Faculty – International Office

to the overview

Students contact the faculty to find out which mobility is possible and which faculty deadlines are to be observed.

Please note that some of the web pages to which the links refer only have limited information in English, while others have no information in English at all.

China Scholarship Council (CSC Grant) via the Chinese Embassy

WHAT Grants provided by the Chinese government to study one year in China. Only a selected number of Chinese

institutions are involved.

FOR WHOM Bachelor’s and Master’s students wishing to explore the Chinese language and culture for a year as outgoing

students. All faculties.

PRIORITY Priority will go to students with a keen interest in the Chinese language and culture.

DOC Before the internal KU Leuven deadline: 2 letters of recommendation, CV in English, motivation letter in English,

transcript of records. After the KU Leuven deadline: medical form and pre-admission letters from the three

Chinese universities where the student preferably would like to study.

DURATION 1 year

GRANT Tuition fee waiver, monthly grant (10 months) of 1,400 RMB, (one-time) installation fee of 1,500 RMB, on-

campus accommodation in a shared room, study books

SELECTION Faculty + KU Leuven Central Selection Committee

PROCEDURE All documents should be submitted online via KU Loket and sent as a paper file to the International Office before

the deadline.

DEADLINE As decided by the faculty International Office: 2 March 2015

RESULT The grants will be confirmed in early April 2015.

NUMBER 25 grants for KU Leuven students

WEB INFO Faculty – International Office - External to the overview

Students contact the faculty to find out which mobility is possible and which faculty deadlines are to be observed.

Please note that some of the web pages to which the links refer only have limited information in English, while others have no information in English at all.

GLOSSARY

EU Member States (28)

Whenever Europe is mentioned in the framework of the Erasmus+ programme, the following programme countries (28+6) are included:

A cooperation agreement with a partner institution is a signed agreement between two universities, or between a KU Leuven faculty and a university or faculty in another country. Faculties sign agreements with partner institutions abroad so they can exchange students. Both institutions involved confirm to agree on the main principles of the student exchange: the home university will recognize the courses taken abroad and the study results obtained by the student during his stay at the partner university.

to the overview

Students contact the faculty to find out which mobility is possible and which faculty deadlines are to be observed.

Please note that some of the web pages to which the links refer only have limited information in English, while others have no information in English at all.

Exchange students are students who, while studying at KU Leuven, as part of their KU Leuven study programme travel abroad to a partner institution for the purpose of study or thesis research or to do an internship. KU Leuven recognizes the courses taken abroad and the study results obtained at the host instituiton as part of the students’ study programme at KU Leuven.

Mobility in pairs of students (mobility as part of a duo project): the mobility takes place in both directions, so one student travels from KU Leuven to an institution abroad while another student travels from a university abroad to KU Leuven. The exchanges need not take place at the same time or in the same field of study.

Like exchange students, outgoing students (‘uitzendstudenten’ in Dutch) , while studying at KU Leuven, travel for a limited period of time and for educational purposes to a partner institution abroad. Unlike exchange students however, the study period of outgoing tudents at the host university is not considered part of their study programme at KU Leuven. During their stay abroad, outgoing students keep their status of KU Leuven student up to a certain degree. Travelling abroad as an outgoing student is only possible in the framework of a few specific mobility programmes.

Students from underrepresented groups are students with a low socio-economic background who receive a study allowance from the Flemish Government, disabled students recognized by VAPH (Flemish Agency for Disabled Persons), and working students.

The 54 VLIR-UOS countries- are:

in Africa: Benin, Burkina Faso, Burundi, DR Congo, Ethiopia, Gambia, Ghana, Guinea (Conakry), Ivory Coast, Cameroon, Kenia, Madagascar, Malawi, Mali, Morocco, Mozambique, Nigeria, Rwanda, Senegal, Tanzania, Togo, Tunisia, Uganda, Zambia, Zimbabwe, South Africa

in Asia: Bangladesh, Cambodia, the Philippines, India, Indonesia, Jordan, Laos, Nepal, the Palestinian Territories, Sri Lanka, Thailand, Vietnam

in Latin America: Bolivia, Brazil, Colombia, Cuba, Dominican Republic, Ecuador, Guatemala, Guyana, Haiti, Honduras, Mexico, Nicaragua, Paraguay, Peru, Suriname, Uruguay

to the overview

Students contact the faculty to find out which mobility is possible and which faculty deadlines are to be observed.

Please note that some of the web pages to which the links refer only have limited information in English, while others have no information in English at all.

The KU Leuven Central Selection Committee selects students at the institutional level for exchanges that take place in the framework of the university’s Central Bilateral Agreements and a number of scholarship programmes. The Selection Committee takes into consideration the (pre)selections and rankings provided by the KU Leuven faculties, as well as the advice formulated by the faculties.

Amongst the selection criteria for the selection of students in the framework of mobility programmes are study results and/or study progress, motivation, language skills and the relevance of the exchange for the student’s studies at KU Leuven. Should application files equal one another on qualitative grounds, priority will be given to students from underrepresented groups (students reveiving a study allowance, disabled students and working students). Scholarship programmes are free to emphasize certain criteria or formulate additional criteria if they wish to do so.

to the overview