2015 acsa leadership summit effective management of the lcff and lcap 2015 acsa leadership summit...

2015 ACSA Leadership Summit

Effective Management of the LCFF and LCAP

Presented By:Karl Christensen, Assistant Superintendent Business Services

Santee School District

and

Dr. Gina Potter, Deputy SuperintendentLemon Grove School District

November 5, 2015

Learning Objectives from Workshop Description

Tools and Techniques for Maximizing LCFF Funding

Coordinating Efforts Between the Instructional and Business

Divisions

Engaging Stakeholders

Leading Change Initiatives

Monitoring and Managing the LCAP to Produce Desired Results

2

Part A:TopicsLCFF

Review Fundamentals of LCFF

Tips for Maximizing LCFF Revenue

Prognosis for Future Year LCFF Funding

LCAP

Review Fundamentals of LCAP

Putting the LCAP in Context within the Organization

Leading Change Initiatives

Maximizing the Effectiveness of the LCAP

3

Local Control Funding Formula (LCFF)

4

Proposition 98

5

LCFF

State AidProp 98 “Guarantee”

MandatedCosts

Special Education

Deferral Payback

…Testing

Property Taxes

Maintenance Factor

Local Control Funding Formula

Revenue Limit Funds

[Unrestricted]

Categorical Funds[Restricted]

6

Local Control Funding Formula

Revenue Limit Funds

Categorical Funds

1. Base Grant by Grade Span (Adjusted Annually for COLA)

[K-3, 4-6, 7-8, 9-12][K-3 < 4-6 < 7-8 < 9-12]

4. Fixed $ Add-Ons[HTS Transportation, TIIG]

Unduplicated Count%:*Free/Reduced Meal*English Learners*Foster Youth

2. Grade Span Adjustments Applied by %s[CSR for K-3 to 24:1+10.4% to Base]

[CTE for 9-12+2.6% to Base]

3. Targeted Funds Applied by %s[Supplemental +20% to Base] &[Concentration +50% to Base

>55%]

7

8*Lottery and Mandated Cost Reimbursements 8

9

Changes: COLA, ADA, %Unduplicated Count

10

Changes: COLA, ADA, %Unduplicated Count

11

Prognosis for Future LCFF Funding

11

Year COLA GAP %2020-21Target Funded Increase*

%IncreaseSantee

Avg % Increase

State Unfunded

% of Target

Funded

% ofGap

Funded

2012-13 3.24% N/A N/A 36,999,407

2013-14 1.57% 12.00% 51,009,958 38,569,708 1,696,670 4.59% 12,440,250 75.61% 12.11%

2014-15 0.85% 30.16% 51,668,265 42,672,896 3,884,628 10.07% 8,995,369 82.59% 38.05%

2015-16P 1.02% 51.52% 52,147,840 47,542,192 4,894,452 11.47% 13.26% 4,605,649 91.17% 69.15%

2016-17P 1.60% 36.44% 52,967,251 49,519,083 1,976,892 4.16% 4.81% 3,448,168 93.49% 77.99%

2017-18P 2.48% 43.49% 54,257,660 51,579,890 2,060,807 4.16% 4.81% 2,677,770 95.06% 84.10%

2018-19P 2.87% 51.00% 55,788,030 53,726,042 2,146,151 4.16% 4.81% 2,061,989 96.30% 88.67%

2019-20P 2.50% 65.10% 57,159,365 55,961,135 2,235,093 4.16% 4.81% 1,198,230 97.90% 93.72%

2020-21P 2.00% 100.00% 58,283,859 58,283,859 2,322,724 4.15% 4.80% 0 100.00% 100.00%*Adjusted for ADA differences through 2014-15

Prop 98 Maintenance Factor Paid Off

Sales Tax Portion of Prop 30 Taxes Expires Jan 2017

Income Tax Portion of Prop 30 Taxes Expires Jan 2019Recession/Economic Downturn?


Sales Tax Portion Expires Jan 2017

Income Tax Portion Expires Jan 2019


Year

Avg % Increase

State

State LCFF Funding

(in billions)

Needed Increase to

LCFF(in billions)

DOF Est Prop 98 Increase from Jan

2015(in billions)

2012-13

2013-14

2014-15 47.10

2015-16P 13.26% 53.10 6.00

2016-17P 4.81% 55.65 2.55 2.35

2017-18P 4.81% 58.33 2.68 2.49

2018-19P 4.81% 61.14 2.81 0.98

2019-20P 4.81% 64.08 2.94

2020-21P 4.80% 67.15 3.07

14

Maximizing LCFF Revenue• Be aggressive with maximizing student attendance and ADA:

• Offer incentives• Track and report data by grade level to schools – create goals and school level

competitions• Encourage short-term Independent Study contracts for absences of 5 consecutive

days or longer

• Educate parents on the Federal Meal Program to maximize Free/Reduced meal counts:

• NOTE: Applications received on or before October 31 can be included in Unduplicated Count

• Send applications and explanation letter in beginning of year parent packet• Send follow-up letters• Ask teachers to remind parents at back to school nights and have applications

available• On days leading up to October 31, remind teachers daily to check their desks for

applications and send to the office ASAP:• Consider using student runners• Ask teachers or office staff to record the date received on the application

and sign

• Verify CalPADs data before it is submitted• Perform independent check comparing meal status data from Food Services

software system to that produced from Student Information System• Confirm English Learner counts to independent data• Confirm Foster Youth counts to independent data• Perform “reasonableness checks” and comparisons to prior years

• Aggressively monitor K-3 class sizes to avoid penalties

14

Local Control Accountability Plan (LCAP)

15

Conditions of Learning

PupilOutcomes

Engagement

CourseAccess

Common CoreImplementation

BasicServices

SchoolClimate

StudentAchievement

Other StudentOutcomes

StudentEngagement

ParentalInvolvement

Highly QualifiedTeachers

Facilities inGood Repair

Access toInstructional

Materials

Increase OR improve services forall students, including significant

subgroups.

Increase OR improve services for unduplicated count students in the same proportion as the

increase in targeted funds.

Increase Student Achievement: Locally Defined Performance Measures

StakeholderInput

LCAP Progression

Data

Needs

Goals

Actions =

Services

Budgeted

Items

8 State Priority Areas

18

What exactly is the LCAP and how does it fit within the Organization?

STRATEGIC PLAN?

BUDGET PLAN?

CONTINUOUS IMPROVEMENT PLAN?

RESOURCE ALLOCATION PLAN?

19


STRATEGIC PLAN

Contains the organization’s mission, vision, core values, and strategic objectives

BUDGET PLAN

Establishes the limits/boundaries of spending authority Contains information about the organization’s financial position Specifies how resources are allocated and for what purposes

CONTINUOUS IMPROVEMENT PLAN

Contains details on change initiatives an organization is engaged in

RESOURCE ALLOCATION PLAN

Delineates how specific resources are to be allocated

20

Components of the LCAPLCAP Component LCAP

SectionSP BP CIP RAP

Report on Stakeholder Engagement and Input

1 x

Areas in Need of Improvement 2 x

Measurable Goals for Improving Outcomes within the 8 State Priority Areas

2 x x

Actions Aimed at Achieving Goals and Increasing OR Improving Services for All Students and Significant Subgroups

2 x x

Estimated Costs for Each Action (Budgeted Items)

2 x x

Data Elements Used for Measuring Progress 2 x x

Annual Assessment of Progress 2 x x

Annual Comparison of Budgeted Expenditures and Estimated Expenditures for Each Action

2 x

Annual Changes to Goals or Actions 2 x

Use of Supplemental/Concentration Funds and Proportionality

3 x x

21


STRATEGIC PLAN

Contains the organization’s mission, vision, core values, and strategic objectives

BUDGET PLAN

Establishes the limits/boundaries of spending authority Contains clues about the organization’s financial position Specifies how resources are allocated and for what purposes

CONTINUOUS IMPROVEMENT PLAN

Contains details on change initiatives an organization is engaged in

RESOURCE ALLOCATION PLAN

Delineates how specific resources are to be allocated

23

Create and publish a timeline of actions/events at the beginning of the fiscal year

Ensure Chief Business and Education Services Officers operate as co-leaders of the LCAP Development Project

Make the LCAP a standing Cabinet agenda item for regular review of development progress

Develop and implement a needs assessment system

Develop and implement a system for obtaining, cataloguing, and analyzing stakeholder input to identify themes

Create Executive Summary type documents for use with stakeholders

Provide periodic updates on LCAP development progress and seek direction at Board meetings

View LCAP as Continuous Improvement Plan: incremental and perpetual

Maximizing the Effectiveness of the LCAP

Group Discussion 1:What are some of the practices you have instituted to make your LCAP development, management, and

monitoring process more successful?

31

LCAP Development & Annual Review Timeline

LCAP County Office of Education & State Department of Education Oversight

CCSESA LCAP Approval Manual

Needs Assessment

WestEd - LCFF Evaluation Rubrics

LCFF & LCAP Web Resources32

Part B:Topics

Sample - LCAP Annual Development & Review Timeline

Action Steps Date

1. Develop an Annual LCAP Review Timeline Aug - Sept

2. Train the Management Team on the District’s LCAP & Implementation Expectations

Aug - Sept

3. Establish Evaluation Rubrics for LCAP Goals & Progress Towards Minimum Proportionality Percentage (MPP)

Oct - Nov

3. Measure Progress Towards LCAP Goals & MPP for Target Groups by School & District

- Determine frequency of measurement (i.e. monthly, bi-annually, etc.)

Nov – April

4. Assess LCAP Budget Expenditures Compared to LCAP Goals & MPP

Nov - April

5. Meet w/ Stakeholders Regarding LCAP: - Teachers, Principals, Staff, Pupils, Bargaining Groups - Parent Advisory Committee - ELACs & DELAC

Oct - May

6. Board Approval of LCAP Annual Review June

34

LCAP Development & Annual Review process

The Board of Trustees must consult with:

• Teachers• Principals• School Personnel• Pupils• Local Bargaining Groups

Present for Review & Comment:

Parent Advisory Committees

Superintendent must respond in writing to comments received

Notify parent groups of written comment opportunity

Stakeholder Engagements

Community Forums Parent Meetings Trainings District committee meetings

Hold LCAP Board Meetings:

Public Hearing LCAP Adoption Synchronize with Budget

Adoption

Involvement Transparency

LCAP Stakeholder Meeting Chart

LCAP Com-

munity Forum

s

LCAP-DBA Com-

mittee Meetings

PTA DELAC-ELAC

Student Groups

SSC Foster Youth

Certifi-cated

Clas-sified

Board Meetings

Admin-istrativ

e

Other

35

36

County & State Oversight of School District LCAP Progress

County Office of Education

Aug 15 – Districts Send COE LCAP

Oct 8 – COE Approves District LCAP or…

Identifies strengths & weaknesses

Assigns academic expert/team

Requests SPI assign the California Collaborative for Educational Excellence (CCEE) to provide assistance

State Superintendent of Public Instruction Intervention IF…

District fails to improve outcomes for 3 or more subgroups 3 out of 4 consecutive years THEN…

Appoint academic trustee

Stay & rescind Board action

Impose budget revisions

Make changes to LCAP

Get to Know Your COE LCAP Review Team

Educational Services Consultant

Business Services Consultant

Find out who they are and how to communicate with them

Provide them with your draft LCAP BEFORE final submission to solicit early feedback

LCAP County Superintendent of Schools

Submission & Review AB 1200 provides COEs & CDE with fiduciary

oversight of LEA budgets

Now, Ed Code 52070 designates the County Superintendent of Schools as the responsible entity for oversight and approval of district LCAPs

No later than 5 days after an LEA Governing Board adopts the LCAP or LCAP Annual Update it needs to be filed with the County Superintendent

COE LCAP Criteria

LCAP adheres to the SBE Approved Template (E.C. 52064)

Budget includes expenditures sufficient to implement the actions & strategies in the LCAP

LCAP adheres to expenditure requirements pursuant to E.C. 42238.07 – Funds Apportioned for Unduplicated Pupils (E.C. 42238.02 and 42238.03)

CCSESA LCAP Approval Manual

CCSESA – California County Superintendents Educational Services

2015-16 Edition CCSESA LCAP Approval Manual – Updated Aug 3, 2015

Joint effort by CCSESA, Curriculum & Instruction Steering Committee (CISC), Business and Administration Steering Committee (BASC), multiple COEs, SBE, CDE, and FCMAT

http://ccsesa.org/special-projects/lcap-approval-manual/




Critical LCAP Success Steps

LCAP Writing & Monitoring Team

Establish a District LCAP Committee

CALPADs Verification Team

Regularly monitor K-3 Grade Span Adjustment (GSA) ratios at each school site to ensure the LCFF required progress towards 24:1 class size ratio

Utilize the WestEd Draft LCFF Rubrics when developing your district’s LCAP Measurement Rubrics for base grant and supplemental/concentration grant goals Determine the frequency of review for the measurement rubric (i.e.

Baseline Data, Mid-Year Review, End of Year Review)

District Needs Assessment & State Regulations

Sample Needs Assessments

LCAP Community Forums Smarter Balanced

Assessment Consortium (SBAC) Student Achievement Data

CA English Language Development Test (CELDT) - ELL Assessment

Professional Development Committee Needs Assessment

School Accountability Report Card (SARC)

State Regulations Local Control Funding

Formula (LCFF) AB97 E.C. 42238.07

Local Control Accountability Plan (LCAP)

E.C.52064 and 52064.5 Adoption of Plan

E.C.52060 LCAP Public Hearing and

Adoption E.C.42127 and 52062 E.C.52065

Filing of LCAP E.C. 52070

District Needs Assessment & State Regulations

Needs Assessments

Facilities Inspection Tool (FIT)

CA Physical Fitness Test

CA Healthy Kids Survey

Parent/Teacher Surveys

Attendance Data Discipline Data Williams Act Etc.

State Regulations Unduplicated Students

E.C.42238.01 K-3 Grade Span Adjustment

Phase-in E.C.42238.02

Broad Course of Study E.C.51210

Stakeholder Engagement E.C.52060, 52062, and 52063

Academic Performance Index and Subgroups

E.C. 52052 District Annual Audit –

Board Policy 514

Alignment of LCAP & School Plans

“According to EC Section 52062, specific actions included in the LCAP, or the annual update of the LCAP, must be consistent with the strategies included in the school plans submitted pursuant to EC Section 64001.” (Excerpt from CDE website)

Single Plan for Student Achievement44

LCAP Needs Assessment Tool (NAT)

Developed by Riverside County Office of Education

http://www.rcoe.us/educational-services/assessment-and-accountability-services/lcap-development-resources/

45





NAT Sample

46

Supplemental & Concentration Grant Funds

Supplemental grants equal to 20% of the adjusted base grants multiplied by the LEA’s unduplicated % of English learners, free and reduced-price meal eligible, and foster youth students

Concentration grants equal to 50% of the adjusted base grants multiplied by an LEA’s % of unduplicated pupils above 55%

47

Unduplicated PupilsExcerpts from CDE website

Supplemental and concentration grant amounts are calculated based on the % of “unduplicated pupils” enrolled in the LEA on Census Day (first Wednesday in October) and certified in CALPADS Fall 1 certified enrollment.

Unduplicated count of pupils: (1) English learners, (2) free or reduced-price meals, or (3) are foster youth. (EC sections 2574(b)(2) and 42238.02(b)(1)). 48

California Longitudinal Pupil Achievement Data System (CALPADS)

CALPADS Submission

Census Day Data Submitted

Certification Deadline

Fall 1 Oct 7, 2015 15-16 Enrollment Counts14-15 Grads & DropsELL CountsImmigrant Counts

12-18-15

Fall 2 Oct 7, 2015 Student Course EnrollmentsTeacher AssignmentsELL Education Services

3-4-16

EOY 1 N/A Course Completion grades 7-12CTE Data

TBD

EOY 2 N/A Program Participation

TBD

EOY 3 N/A Student Discipline TBD

EOY 4 N/A CAHSEE Waiver TBD49

Use of Supplemental FundsBy WestEd – Janelle Kubinec

50

Differing Positions on Use of Target Funds

http://edsource.org/2015/state-cautions-when-to-use-funding-formula-for-teacher-raises/80633

51





Sample: LCAP Goal Measurement

Tracker

By Keith MalcomDirector of Educational Services

Lemon Grove School District

52

Aligning School Finance & Accountability

(WestEd Slide)

53

State Priorities(WestEd Slide)

54

Mapping Evaluation Rubrics(WestEd Slide)

55

SBE Timeline – Evaluation Rubrics(WestEd Slide)

56

Sample - LEA Level Data(WestEd Slide)

57

Sample - Subgroup Level Data(WestEd Slide)

58

Sample – Quality Standards(WestEd Slide)

59

WestEd LCFF Evaluation Rubrics

60

WestEd LCFF Evaluation Rubrics Video - Episode 1

http://lcff.wested.org/lcff-channel/evaluation-rubric-videos/evaluation-rubrics-episode-1-lcff-evaluation-rubrics/

61






LCFF Evaluation Rubrics Examples

62

Group Discussion 2:Share how your school district is measuring progress towards the

state LCAP priority areas and your district’s LCAP goals.

63

LCFF & LCAP Web Resources LCFF & LCAP Resources Affiliated Websites

California Department of Education – LCFF http://www.cde.ca.gov/fg/aa/lc/

California Department of Education – LCAP http://www.cde.ca.gov/search/searchresults.asp?cx=001779225245372747843:gpfwm5rhxiw&output=xml_no_dtd&filter=1&num=20&start=0&q=local%20control%20accountability%20plan

WestEd – LCFF Channel http://lcff.wested.org/lcff-channel/ The Fiscal Crisis & Management Assistance Team (FCMAT) – LCFF Resources

http://fcmat.org/local-control-funding-formula-resources/

Business and Administration Steering Committee (BASC) LCFF Calculator on FMCAT Website


California Longitudinal Pupil Achievement Data System (CALPADS)

http://www.cde.ca.gov/ds/sp/cl/index.asp

Association of California School Administrators (ACSA) – Leadership for Local Control Accountability Planning ACSA Academy

http://www.acsa.org/academies

Association of California School Administrators (ACSA) – Electronic LCAP Template (ACSA Tool)

http://www.acsa.org/MainMenuCategories/Advocacy/LCFF/LCAPCalifornia.aspx

California County Superintendents Educational Services Association (CCSESA) – LCAP Approval Manual 2015-16 Edition


Riverside COE/School Services Needs Assessment Tool


County Offices of Education Contact your local county office of education for additional LCFF & LCAP guidance.

http://www.cde.ca.gov/fg/aa/lc/

http://www.cde.ca.gov/search/searchresults.asp?cx=001779225245372747843:gpfwm5rhxiw&output=xml_no_dtd&filter=1&num=20&start=0&q=local%20control%20accountability%20plan




http://lcff.wested.org/lcff-channel/



http://www.cde.ca.gov/ds/sp/cl/index.asp

http://www.acsa.org/academies






Questions

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2015 acsa leadership summit effective management of the lcff and lcap 2015 acsa leadership summit...

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