The Scioto Society, Inc. Producers of Tecumseh!

2015 Annual Report

PRODUCED BY THE SCIOTO SOCIETY, INC

MISSION: The Scioto Society, Inc. is a 501(c)3 non-profit corporation formed to advance, encourage and promote the recreational, industrial, economic, commercial and civic development of Ross County and the territory surrounding Chillicothe in whatever way and by such means as will improve the normal growth, employment opportunities, stability of employment in existing industry, advance of the industrial economy of the area primarily through the presentation of the outdoor historical drama TECUMSEH!.

The Scioto Society, Inc. Board of Trustees

Officers

Chairman

Dr. Randall D. VanVoorhis, Chillicothe

Vice-Chairman Robert C. Evans, Chillicothe

Secretary

Carly Neff, Circleville

Treasurer Pat Nichols, Waverly

Directors

Paul Adkins, Waverly Thomas Patterson, Circleville Steve Rader, Beaver David Polk, Chillicothe Bill Hernstein, Chillicothe Dr. Richard Rooney, Chillicothe Jim Hooks, Circleville Albert Heierman Jr, Chillicothe Joe McFadden, Chillicothe Marion Waggoner, Andover, CT Judge Matthew McFarland, Portsmouth Melody Young, Chillicothe Mike Northrup, Chillicothe James Younkin, Minford

The Year In Review Our 2014-15 season was a year of change. While the previous season marked a crucial turning point in the history of the organization, this season saw the beginning of implementation of a major IT upgrade, diversifying offerings on the stage and many partnerships with other local organizations. Months of work and preparation go into making each and every season a reality. This year’s performance would not have happened if not for the generous contributions of our sponsors, the enthusiasm and support of the Chillicothe community and many other communities from across the region, and the tireless efforts of our office staff and Board of Trustees. Our cast and crew were unparalleled in both talent and professionalism, and, as always, our patrons gave us tremendous support in coming out to enjoy our show. With such passion and determination supporting us, the outdoor drama Tecumseh! will remain an integral part of the Ohio historical experience and will continue set the highest standards in outdoor entertainment. We at the Scioto Society, Inc. want to extend a heartfelt Thank You to everyone for giving us the opportunity and privilege to perform for a 43rd season, and we look forward to everything that 2016 has to offer!

November, 2014

• New CEO, Brandon Smith, presents plans for new concert series & Shakespeare on Sugarloaf • Dr. Randall VanVoorhis is voted in as new President of The Scioto Society, Inc. • The Board of Trustees welcomes both new and returning members • The Sponsorship Program for 2015 kicks off

December, 2014

• A new tradition begins as the office staff makes and delivers cookies to sponsors & supporters • Gift Certificate promotion sells thousands of dollars, giving ticket sales a good bump in a normally

quiet month.

January, 2015

• Ceade Mile Failte, a new fundraising event, is announced to take place in March • Contracts for the 2015 Live On The Mountain Concert Series are signed • CEO Brandon Smith attends Institute of Outdoor Theatre conference & auditions, presents

workshop on group sales & marketing strategies. • Radio trades begin with networks from across the state of Ohio through a new partnership with

the Ohio News Network. • A new partnership with Ohio University-Chillicothe and the Ross-Chillicothe Public Library is

established for the purposes of promoting Shakespeare On Sugarloaf. • OFCC grant is finalized for new rainshelter roof.

February, 2015

• Director Jenny Male attends UPTA auditions. • Huntington Bank sign on as a new presenting sponsor • Mailing campaign begins with AAA Travel Centers and Convention & Visitors Bureaus around the

region. • Local brochure distribution begins. • School Night invitations for the 2015 season go out to 542 schools around the region. • Contract is signed with ETIX ticketing systems to go to a fully computerized system for the box

office. Training begins for administrative staff.

March, 2015

• Ceade Mile Failte is a sell out in its first year, raising nearly $20,000 for the organization. • Director Jenny Male attends the SETC auditions. • Director Jenny Male and PSM Alex Freeman hold auditions in Chicago to find a Tecumseh. They

succeed, and Cliff Nunley becomes the latest actor to tackle the role. • Job postings for the 2015 House Staff go online, and interviews begin. • Cast and company information are compiled for the new souvenir program, developed in

partnership with Graphix Design. • The Scioto Society board names Marion N. Waggoner as the recipient of the prestigious Silver

Arrow Award.

April 2015

• After a very long and cold off-season, the Sugarloaf Mountain Amphitheatre is de-winterized. • Preseason maintenance staff begins work on cabins, grounds and barn areas. • Remodel of the box office area begins. • Work begins on new sidewalks • Tecumseh takes part in annual home and garden show at Ross County Fairgrounds.

May 2015

• Production crew arrives and begins work during the first week of May. • Horizon installs new phone system for box office and theatre office. • The annual Company Meeting is held at the Christopher Conference Center. • Rehearsals begin on the Sugarloaf Mountain Amphitheatre. • 10 trees are removed around the water tower area, removing threat of a downed tree falling into

the tower. • Work begins and is completed on new rainshelter roof by AKM Construction.

June 2015

• The 2015 season of Tecumseh! opens on Friday, June 5, with preshow reception for sponsors & supporters.

• Opening weekend party on Saturday generously catered by Paul and Bev Adkins. • Volunteer ushers and hospitality staff begin working on the mountain. • American music legend, Ralph Stanley, appears in the inaugural Live On The Mountain concert

with over 1500 in attendance. • Sack It With Shakespeare, a free public discussion on As You Like It is held at the Ross County

Public Library North Branch with OU-C.

July 2015

• Shakespeare on Sugarloaf production of As You Like It, directed by AS Freeman, reserves out. The production is seen by 1000 people and lays the groundwork for the program moving forward.

August 2015

• End of season auditions are held at the Sugarloaf Mountain Amphitheatre. • The second concert, Dailey & Vincent, closes the summer concert series. • A special performance of Shadows of Destiny, by Marion N. Waggoner, is performed. • The annual company picnic is held at the CEO house. • The 2014 season of Tecumseh! ends on Saturday, August 29, with a small uptick in attendance.

September 2015

• Construction on Haunted Mountain begins. • Gift Shop ends up for a second year in a row. • Program sales hit a high water mark for the 2000’s. • The office staff compiles and inventories information from the 2015 season and begins planning for

next year. • Marketing for WOODY, a production in partnership with the Majestic Theatre, begins • CEO Brandon Smith is invited to the Ohio Statehouse to accept an honor from Heritage Ohio, on behalf

of the organization as an Appalachian Success Story.

October 2015

• Haunted Mountain opens and runs each weekend throughout the month. Thousands attend. • New roofs are constructed on both the main office and CEO house buildings. Chimney at CEO house

building is re-constructed with volunteer labor. • 2016 season brochures arrive in the office in time for the AAA travel show. • Fiscal year closes with the season making a profit of approx. $150,000.

2015 Maintenance & Operations Improvements

• -Poured new sidewalk across front of pavilion area $11,000.00 • -Replaced ceiling in actor kitchen $400.00 • -Installed new AC units in office second floor and actor kitchen $1000.00 • -Purchased new pumps for water system $10,500.00 • -New roofs on rainshelter, office building and house $185,000.00 • -All new benches and trash cans for pavilion & path $3500.00 • -Removed bleachers and replaced with bistro seating $1500.00 • -Re-graveled roads & parking bays $4000.00 • -New phone system for box office $7500.00 • -Box Office Remodel $2000.00 • -Installation of fully computerized ticketing system $60,000 • -Designated smoking area with tent & benches $500.00 • -New staff uniforms $1200.00 • -Redesign & launch of new website (mobile friendly) $2000.00 • -Commissioned new swords for production $2000.00 • -Purchased new Apple equipment for sound $1500.00 • -Purchased eight new theatrical lighting fixtures $5000.00 • -New stove, microwaves for actor kitchen $500.00 • -Rebuilt sign at front entrance $500.00 • -New Handrails at box office steps entrance $400.00

Our Supporters The legacy of TECUMSEH! is a powerful reminder of what individuals, government, community and organizations can achieve when inspired by a dream, driven by opportunity and challenge, and fueled by generosity and gratitude. For five decades, The Scioto Society has thrived through the generous support received from individuals and organizations. Our patrons’ commitment and vision will ensure that the important work of economic development through tourism and the arts continues in Ross, Pike and Pickaway counties. Through generous contributions of their resources, our business partners and corporate sponsors participate in the success of TECUMESH! We are very grateful to all our business and corporate sponsors who continue to support the Scioto Society’s efforts to produce a quality performance of high artistic integrity and develop other educational and community programs. Our corporate sponsors enrich the lives of our community through their sponsorship of events, venues and programs. 20/20 Visionary Society Dr. and Mrs. Randall VanVoorhis The Bill & Linda Herrnstein Fund $10,000 The Chillicothe Convention & Visitors Bureau $5000 Horizon Dispatch Media Kroger Presenter ($3000) Adena Health Systems Adena Medical Group CP Management Health Care Logistics Inc. Huntington Bank Ohio University Chillicothe Producer ($2000) G & J Pepsi-Cola Bottlers, Inc. The Ohio News Network Friedman, Bettie B. G & J Pepsi-Cola Bottlers, Inc. National Church Residences Bristol Village Geddy Lee Webb

Sponsor ($1000) AEP Alliance Hospitality/Holiday Inn Express Bailey Cavalieri Fluor-B&W Portsmouth LLC Globe Furniture Janney Montgomery Scott LLC Nourse Auto Mall Ross Chillicothe Convention & Visitors Bureau SFM Insurance VanVoorhis, Dr. Randall Modern Office Methods Herrnstein Auto Group Bill Hartlove Designs West Side Media Supporter ($500) Best Western Adena Inn Eastern Avenue Lumber Evans, Robert C., Realtor Heierman, Al and Patty Hirsch Fruit Farm Joyce F. Staab Coldwell Banker Realty Northrup, Michael Rathkamp Financial Subway of Chillicothe Friends of Tecumseh! ($250) Cutright, David Coldwell Banker Realty Champions, One (DONATION ONLY) Americas Best Value Inn Atomic Credit Union B & B Roofing Bennett, Joe & Judy Brandon Smith & Dan Sherbinsky Brown, Stephen & Linda Bryan & Winda Joseph Caldwell Ott & Co. CPA Chillicothe Newcomer's Club Detillion Landscaping Co. Inc. Haller Funeral Home Henderson Pharmacy Services Marion N. Waggoner McDonald's Restaurants of Chillicothe Preceptor Epsilon Omega Chapter of Beta Sigma Phi

Rhoads Garden Center, Inc. Ross County Banking Center Ross County Farm Bureau Sharps Cycle Skillings, Ralph & Karen Southward Apartments Spotted Horse Ranch Stoney Creek Cottage Tecumseh Alumni Association Ware Funeral Home Wells Fargo Advisors Wissler Myers & Kallies Family Dentistry LLC CHS TV Portsmouth Daily Times

Grants Received in 2015:

• The Ohio Arts Council Shakespeare On Sugarloaf • The David Meade Massie Trust Water Pumps • The Ohio Facilities Construction Commission Rainshelter Roof • The Ross County Convention Facilities Commission Office & House Roofs • The Ross County Commissioners Office & House Roofs • The Ross County CVB Haunted Mountain • Chillicothe Noon Rotary Foundation Lighting & Sound • Robert E. and Genevieve B. Schaefer Fund Operating Support

2015 Tecumseh! Audience Opinion Survey

Summary Prepared on 09/16/15

This report summarizes 948 of 948 total responses.

Summary for the results with the following restrictions:

Response FiltersInvitation Type: allStatus: allAlerts: Email Contains:

Audience Opinion Survey

1. What is your zip code?You may browse freeform responses online or download the CSV.

2. How did you hear about this event? (check all that apply)

27.2% Friend or Relative (384)

19.1% "Other" Answers

10.9% Website of the theatre (154)

5.5% Printed brochure (78)

5.4% Newspaper or magazine story (77)

5.0% TV Ad (71)

4.0% Outdoor Advertising (57)

3.6% Promotional Email (51)

3.4% General tourism brochure for area (49)

3.2% Radio Ad (46)

3.1% Print Ads (44)

3.1% Search engine (Google, Bing, Yahoo etc.) (44)

2.4% State or regional travel guide (34)

2.1% Facebook or Twitter (30)

0.9% Poster (14)

0.2% Hotel clerk or restaurant staff (4)

3. When did you decide to attend the production?

44.5% Several weeks before attending (418)

27.5% Longer than a month before attending (258)

25.0% Less than a week before attending (235)

2.8% Today (27)

4. What was your primary reason to be in this area?

62.4% To attend the drama (581)

20.4% I live here (190)

8.4% Vacation (79)

4.7% "Other" Answers

3.5% Visit friends or family (33)

0.4% Business (4)

5. How many people including yourself attended the production?You may browse freeform responses online or download the CSV.

6. Did you stay overnight in the area? If so, where?You may browse freeform responses online or download the CSV.

7. Did you dine in the area? If so, where?You may browse freeform responses online or download the CSV.

8. Did you visit other attractions in the area? If so, what?You may browse freeform responses online or download the CSV.

9. How would you rate the particular show you saw?

81.1% Excellent (749)

15.3% Good (142)

2.4% Fair (23)

0.9% Poor (9)

10. Would you recommend this outdoor theatre to a relative or friend?

97.2% Yes (906)

2.7% No - Why not? (26)

Optional comment: You may browse comments online or download the CSV.

11. Have you seen Tecumseh before, if so when?You may browse freeform responses online or download the CSV.

12. What area of our operation do you think needs the most improvement?You may browse freeform responses online or download the CSV.

13. What area of our operation do you think is outstanding?You may browse freeform responses online or download the CSV.

14. What is your age range?

28.1% 50 to 59 (264)

25.3% 60 to 69 (238)

22.8% 40 to 49 (214)

11.4% 30 to 39 (107)

6.9% 70 or older (65)

4.7% 20 to 29 (45)

0.5% 19 and younger (5)

15. What is your gender?

67.3% Female (626)

32.6% Male (303)

16. Year of school you attended?

35.4% College graduate (328)

24.0% 1-2 years college (223)

15.0% High School (139)

12.8% Postgraduate or Professional Degree (119)

12.0% Graduate school (112) 0.5% Grade School (5)

17. The space below is for you to tell us anything else about the theatre/production.You may browse freeform responses online or download the CSV.

End of Survey Page 2

The Scioto Society, Inc

Cead Mile Failte Fundraiser

Saturday, March 14, 2015

Total Attendance: 210

Income: $ 27,035.32

Expense: $ 8,753.75

P/L: $ 18,281.57

Income

Actual

Budget

Variance

Variance %

Ticket/Table Sales $ 10,959.50 $ 11,500.00 $ (540.50) 95.30%

Donations $ 600.00 $ - $ 600.00

Football Raffle $ 2,052.61 $ - $ 2,052.61

Bar $ 1,770.00 $ - $ 1,770.00

Silent Auction $ 8,653.21 $ 8,000.00 $ 653.21 108.17%

Sponsorship $ 3,000.00 $ 3,000.00 $ - 100.00%

$ 27,035.32 $ 22,500.00 $ 4,535.32 120.16%

Expense

Actual

Budget

Variance

Variance %

Main Act $ 2,075.00 $ 2,500.00 $ (425.00) 83.00%

Advertising $ 433.27 $ 2,500.00 $ (2,066.73) 17.33%

Staging $ 259.46 $ 300.00 $ (40.54) 86.49%

Hospitality $ 645.29 $ 150.00 $ 495.29 430.19%

Catering $ 700.00 $ 4,700.00 $ (4,000.00) 14.89%

Bar $ 1,447.56 $ - $ 1,447.56

Hall Rental $ 450.00 $ 450.00 $ - 100.00%

Tables/Linens $ 397.00 $ 250.00 $ 147.00 158.80%

Decorations $ 652.35 $ 1,000.00 $ (347.65) 65.24%

DJ Services $ 350.00 $ - $ 350.00

Miscellaneous $ 486.42 $ - $ 486.42

Raffle $ 256.29 $ - $ 256.29

Silent Auction $ 386.64 $ - $ 386.64

Credit Card Fees $ 153.37 $ 287.50 $ (134.13) 53.35%

Etix Ticketing System Fe $ 61.10 $ - $ 61.10

Stage Crew $ - $ 200.00 $ (200.00) 0.00%

House Crew $ - $ 100.00 $ (100.00) 0.00%

Sound $ - $ 300.00 $ (300.00) 0.00%

Lights $ - $ 300.00 $ (300.00) 0.00%

$ 8,753.75 $ 13,037.50 $ (4,283.75) 67.14%

Total Attendance: 1402

Actual Budget VarianceIncome: 29,627.00$ 22,000.00$ 7,627.00$ Expense: 19,128.99$ 16,087.50$ (3,041.49)$

P/L: 10,498.01$ 5,912.50$ 4,585.51$

Income Actual Budget VarianceTicket Sales 28,190.00$ 19,250.00$ 8,940.00$ Sponsorship -$ 2,500.00$ (2,500.00)$ Miscellaneous 45.00$ 250.00$ (205.00)$ Bar 1,392.00$ -$ 1,392.00$

29,627.00$ 22,000.00$ 7,627.00$

Expense Actual Budget VarianceMain Act 10,000.00$ 9,000.00$ (1,000.00)$ Advertising 1,033.21$ 1,000.00$ (33.21)$ Bar 1,033.39$ -$ (1,033.39)$ Operations 1,200.23$ 500.00$ (700.23)$ Production 2,276.36$ 2,500.00$ 223.65$ Hospitality 275.14$ 250.00$ (25.14)$ Stage & House Crew 728.80$ 800.00$ 71.20$ Travel -$ 300.00$ 300.00$ Accomodations in-kind trade 750.00$ 750.00$ Credit Card Fees 803.42$ 987.50$ 184.08$ Etix Fees 1,778.45$ -$ (1,778.45)$

19,128.99$ 16,087.50$ (3,041.49)$

Donated Items & Services: 399.96$ - Accomodations

The Scioto Society, IncRalph Stanley ConcertSunday, June 14, 2015

Total Attendance:

Actual Budget VarianceIncome: 5,946.50$ 19,250.00$ (13,303.50)$ Expense: 5,222.03$ 13,481.25$ 8,259.22$

P/L: 724.47$ 5,768.75$ (5,044.28)$

Income Actual Budget VarianceTicket Sales $4,195.00 19,250.00$ (15,055.00)$ Etix Ticket Fee $751.50 -$ Sponsorship 1,000.00$ -$ 1,000.00$ Miscellaneous -$ -$ -$ Bar -$ -$ -$

5,946.50$ 19,250.00$ (13,303.50)$

Expense Actual Budget VarianceMain Act 4,010.65$ 5,000.00$ 989.35$ Music 150.00$ 1,000.00$ 850.00$ Crew 475.00$ 1,000.00$ 525.00$ Marketing 255.00$ 2,500.00$ 2,245.00$ Sound & Staging -$ 2,500.00$ 2,500.00$ VIP Miscellaneous -$ 1,000.00$ 1,000.00$ Credit Card Fees 117.63$ 481.25$ 363.62$ Etix Fees 213.75$ -$ (213.75)$

5,222.03$ 13,481.25$ 8,259.22$

The Scioto Society, IncShadows of Destiny

Sunday, August 09, 2015

Total Attendance:

Actual Budget VarianceIncome: 21,073.00$ 19,250.00$ 1,823.00$ Expense: 17,324.63$ 16,457.50$ (867.13)$

P/L: 3,748.37$ 2,792.50$ 955.87$

Income Actual Budget VarianceTicket Sales $19,055.00 19,250.00$ (195.00)$ Etix Ticket Fee $1,872.00 -$ Sponsorship -$ -$ -$ Miscellaneous -$ -$ -$ Bar $146.00 -$ 146.00$

21,073.00$ 19,250.00$ 1,823.00$

Expense Actual Budget VarianceMain Act 10,000.00$ 10,000.00$ -$ Stage Crew 300.00$ 300.00$ -$ House Crew 394.88$ 500.00$ 105.12$ Marketing 1,356.35$ 1,000.00$ (356.35)$ Sound & Staging 2,100.00$ 2,500.00$ 400.00$ Hospitality 337.24$ 250.00$ (87.24)$ VIP Hospitality 1,100.00$ -$ (1,100.00)$ Travel -$ 300.00$ 300.00$ Accomodations -$ 750.00$ 750.00$ Bar 166.95$ -$ (166.95)$ Credit Card Fees $552.74 857.50$ 304.76$ Etix Fees 1,016.47$ -$ (1,016.47)$

17,324.63$ 16,457.50$ (867.13)$

The Scioto Society, IncAn Evening with Dailey & Vincent

Wednesday, September 23, 2015

Week# of

Shows Mon Tue Wed Thr Fri Sat Totals1 2 190 184 374 2 6 44 75 82 81 90 88 460 3 6 69 74 39 54 107 151 494 4 6 91 78 68 56 101 186 580 5 6 74 60 146 150 184 102 716 6 6 188 43 88 107 123 278 827 7 5 84 n/a 137 193 134 321 869 8 6 105 131 138 197 214 337 1,122 9 6 130 105 75 139 161 255 865

10 6 91 136 136 89 190 331 973 11 6 77 100 102 149 167 333 928 12 6 121 94 79 89 191 313 887 13 6 105 86 82 99 193 356 921

Totals 73 1,179 982 1,172 1,403 2,045 3,235 10,016

Avg Mon Avg Tue Avg Wed Avg Thr Avg Fri Avg Sat98 89 98 117 157 249

2015 Tecumseh Museum Statistics

Avg Mon-Thr Avg Fri-Sat Avg per show137203101