2015 changes in reporting requirements and cancer coding instructions kentucky cancer registry...

2015 CHANGES IN REPORTING REQUIREMENTS AND CANCER CODING INSTRUCTIONS

KENTUCKY CANCER REGISTRY SPRING TRAINING 2015

PRESENTED BY FRANCES ROSS

CHANGES IN CODING REQUIREMENTS AND REPORTABILITY

CHANGES IN REPORTING REQUIREMENTS

Pathologic stage data elements T, N, M and Stage Group are now required to be coded (not merely ‘recommended’), according to AJCC rules.However, blanks are allowed in the cT, cN, cM and pT, pN, pM

fields, but not in the cStage Group or pStage Group.Blanks are used when there is no information in the record; or

you do not know if an assessment was performed; or the criteria for staging are not met, then T, N, and M are blank.

See the Staging Video on Blanks vs. X on the AJCC web site:

http://cancerstaging.org/CSE/Registrar/Pages/Presentations.aspx

CHANGES IN REPORTABILITY

Carcinoids of the appendix are now reportable as 8240/3

Mature teratomas of the testes in adults are malignant and reportable (9080/3). Mature teratoma is not reportable for pre-pubescent males.


PancreasNon-invasive mucinous cystic neoplasm

(MCN) of the pancreas with high grade dysplasia is reportable. This term replaces mucinous cystadenocarcinoma, non-invasive (8470/2)


PancreasCystic pancreatic endocrine neoplasm (CPEN) is

reportable. Assign code 8150/3, unless specified as NET grade 1 (8240/3) or NET grade 2 (8249/3)

Solid pseudopapillary neoplasm of the pancreas is reportable as 8452/3

NEW DATA FIELDS

Directly Coded

Summary Stage

NEW DATA FIELDS

Treatment Plan – this will be a new text box under the Text tab, to allow you to document what treatment was planned if not yet given, or why certain treatments were not planned or given

Treatment Follow-back Needed– New field to flag abstracts which need to be followed back for additional therapy

CHANGES IN CODING INSTRUCTIONS

Sex has two new valid codesCode 5 – Transsexual, natal maleCode 6 – Transsexual, natal female

Code 4 remains Transsexual, NOS and may be used if the gender at birth is unknown.


Non-definitive Surgery and Surgery at the Primary Site If a needle biopsy precedes an excisional biopsy, even if

no tumor is found at the time of the surgery, both the needle biopsy and the surgery must be recorded.

Code the needle biopsy in the Non-definitive surgery field and code the excision in the Surgery at Primary Site


Radiation therapy – Regional Dose: cGyAdded instruction: For photon treatment,

dosage is reported in cGe units (Cobalt Grey Equivalent) rather than cGy. You must multiply cGe by 100 to get cGy.


Other therapyAdded instruction to code PUVA (psoralen and

long-wave ultraviolet radiation) as Code 1

UPDATES TO THE HEMATOPOIETIC DATABASE AND MANUAL

The Hematopoietic Database and Manual have been updated for 2015; a conversion of data will occurObsolete histologies may not be used for 2010+

casesGrade will be assigned to converted records, where

a defined grade existsPrimary site will be assigned to current histologies

OBSOLETE HISTOLOGIES

May not be used with diagnoses 2010 and later; an edit check for this will be added.

The most common of these are: 9664, 9665, 9667 Hodgkin lymphoma, nodular sclerosis

9663

9684 Malignant lymphoma, large B cell, immunoblastic 9680

9805 Acute biphenotypic leukemia 9809

OBSOLETE HISTOLOGIES

A conversion will be performed on any applicable cases in your database with a diagnosis date of 2010 or later.

The conversion may result in a schema change for some cases. Detailed information on which cases need manual review will be provided.

GRADE CONVERSION

After the obsolete histologies are converted to current histology codes, a grade will be assigned to that case – either an applicable grade code, or a 9 will be assigned if there is no defined grade.

PRIMARY SITE CODES WILL BE CONVERTED FOR SELECT CASES

For cases 2010 and later, these primary site codes should no longer be used:Blood (C42.0), except for 9761/3 (Waldenstroms

Macroglobulinemia)

Reticuloendothelial system NOS (C42.3)Hematopoietic system, NOS (C42.4)


Primary site will be reassigned for histologies for which only one primary site code is applicable, e.g., leukemias must be coded (C42.1)


The Primary site will be reassigned to Bone Marrow (C42.1) for histologies which are: leukemias/lymphomas or histologies prominent in the bone marrow which

had been coded to C42.0, C42.3, or C42.4


Manual review will be required for the remaining histologies which had been coded to C42.0, C42.3, or C42.4 (these are mostly lymphomas)

These may require manual review of CS variables if the newly assigned site results in a CS schema change

Fewer than 15 cases will have to be reviewed; a list will be placed on FES for each facility with case(s) to review

CONVERSION INFORMATION

Details of the conversion may be found on the SEER web site:

http://www.seer.cancer.gov/tools/heme/conversion.html

THE ENDTHANKS!

2015 changes in reporting requirements and cancer coding instructions kentucky cancer registry...

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