2015COMMUNITY DEVELOPMENT BLOCK GRANT

PROGRAM

April 20, 2023

Webinar will be approximately 60 minutes with time for questions and answers

Documents used during the presentation and questions and answers will be posted on the DCED website

Please mute your phone lines

2015 CDBG APPLICATION WEBINAR

LOGISTICS

2

• Pennsylvania’s allocation for 2015 is $36,248,458• $32,024,989 for Entitlement Program• $3,498,500 for Competitive Program• $724,969 for State Administration

• Entitlement Application Deadlines• October 30, 2015 - Cities, county only applications and boroughs, town

and townships with population of 10,000 or greater and those municipalities that opted out of the urban county program.

• December 11, 2015 - Counties applying on behalf of one or more entitlement boroughs and/or townships

2015 CDBG ALLOCATION AND DEADLINES

3

2015 CDBG Program

• Maximum amount of grant is $750,000

• Priority: Infrastructure projects that demonstrate a serious problem to the health and safety of those in the service area

Grantees are eligible to apply for other types of projects, such as blight remediation – must have a 3-5 year strategy

• Deadlines

Applications received up to August 1, 2015—Round 1Applications received between August 2, 2015 and February 29, 2016—Round 2NOTE: CD&H Alerts and Updates Memo states February 27 - Saturday

2015 CDBG COMPETITIVE APPLICATIONS

Competitive Program

4

• Activities with Contract Conditions – FY 2014 contracts and olderInvoices will not be processed for any activities that are conditioned. This may include administrative costs if the administrative costs are conditioned.

• Activities with Contract Conditions – beginning with FY 2015 contracts Grantees will not receive an IDIS set-up letter until all contract conditions have been cleared. Environmental clearances will not be executed on conditioned activities.

POLICY UPDATES

Invoicing

5

Risk Analysis Evaluation(RAE) Factors•Grantee Capacity/Experience•Timeliness•Types of Activities•Compliance FactorsMonitoringReporting

•Frequency of MAPR submission and on-site monitoring are determined by RAE score

RISK ANALYSIS EVALUATION

Planning Considerations

6

• General Application Description FormBox 8 Chief Elected Address - must be connected to the Federal ID or additional staff time is necessary to correct

Boxes 17 - 27 left blank or identified as N/A

• Citizen Participation ReportDid not include support documentation

• Fair Housing RequirementsMust submit copy of published Fair Housing Officer Notice

Must provide copy of passed resolution

2015 CDBG APPLICATION PREPARATION

7

CDBG Application Common Errors or Omissions

• Grantees Must (reminder)

Annually adopt Fair Housing resolution

Annually publish Fair Housing Officer Notice in a newspaper of

general circulation

Annually undertake a new action to affirmatively further Fair

Housing

Annual review and follow adopted M/WBE Plan

These items tie back to Boxes 20 -2 7 for information and dates

2015 CDBG APPLICATION PREPARATION

Fair Housing and M/WBE Requirements

8

• 4 - Factor Analysis It is a template – should be on the municipalities letterhead

Must be modified to replace “community name” with the actual name of the municipality. Choose paragraphs that are applicable

Municipality must select applicable sections under the analysis

Best Practice – attach a copy of the latest LEP data to the analysis

2015 CDBG APPLICATION PREPARATION

Common Errors or Omissions

9

GeographyTotal

Population

Population that Speaks

English "Less Than Very Well"

Percent of Population that Speaks

English "Less Than Very Well"

The Highest Non-English Spoken Language

The Population Speaking the Highest Non-

English Language

Percent of the Population

Speaking the The Highest Non-

English Spoken Language

Arendtsville borough, Adams County 866 75 8.7 Spanish or Spanish Creole 74 8.5Bendersville borough, Adams County 561 69 12.3 Spanish or Spanish Creole 69 12.3Biglerville borough, Adams County 1,052 84 8.0 Spanish or Spanish Creole 84 8.0Menallen township, Adams County 3,216 200 6.2 Spanish or Spanish Creole 187 5.8Mount Pleasant township, Adams County 4,494 358 8.0 Spanish or Spanish Creole 320 7.1New Oxford borough, Adams County 1,842 237 12.9 Spanish or Spanish Creole 223 12.1York Springs borough, Adams County 729 133 18.2 Spanish or Spanish Creole 129 17.7

2015 CDBG APPLICATION PREPARATION

Common Errors or OmissionsEXAMPLE – Citizen Participation process and 4 Factor Analysis

10

• Example provided – at a minimumCP - Publish the Hearing Notices in the prevalent language spoken

Selected Projects - Complete the 4 Factor Analysis

Complete a Language Access Plan if required - communities that may be potentially impacted with direct benefit activities

• 3 YEAR Community Development PlanCensus tract Maps not included – show boundaries and clearly identified landmarksLocation / incidence / concentration of low and moderate income and minority persons based on ACS or survey data

Common Errors or Omissions

11

• 3 YEAR Community Development Plan – cont’d

Location of each activity selected for funding clearly delineating the area of benefit – boundaries of the area of benefit

Activities Proposed must be included in the plan

NOTE: For county entitlement funds, maps should be provided for all non-entitled municipalities indicating low mod and minority data

2015 CDBG APPLICATION PREPARATION

Common Errors or Omissions

12

Activity Description Forms•Must use the correct form – FY 2015 Application Kit

•Incomplete or wrong information on Activity Description forms Eligibility versus National Objective – 2 part test to meet

•Section A. LMI BenefitChoose only 1 National Objective

LMA

LMCLMH

LMJ

2015 CDBG APPLICATION PREPARATION

Common Errors or Omissions

13

Activity Description and National Objective•Complete Section D – Boxes 1 - 4Understand the problem and solution; understand who is impacted by the problem and the solution

•Be Clear and ConciseNarrative should tell the story; what is the problem, impact on community

•Identify Service Area – Project area may be different from service area…

•National Objective Justification must be supported - presumed benefit activities; ACS versus survey resultsInclude Support Documentation – Program information, website links, census maps, aerial maps, photos, surveys etc

2015 CDBG APPLICATION PREPARATION

Common Errors or Omissions

14

Public / Community Facilities•Box 4 - Public / community facility projects such as - senior or community / neighborhood centers, recreational facilities – grantees must provide documentation / information to support 24 CFR 570.200(c)

Who owns the facility?Is the facility open to the general public?What are the hours of operation?What are the fees for membership or to rent the facility?Are the fees reasonable when compared to similar facilities in the general area so as not to preclude LMI use?Provide a list of services/programs available.Provide the website, if applicable, for the facility.

2015 CDBG APPLICATION PREPARATION

Common Errors or Omissions

15

Project Budget•Complete front and back of formDo not include Admin cost on project budgetEnsure that project can be completed in 3 year timeframe

Budget Summary Form•Use correct form from FY 2015 Application Kit – will be posted on DCED website

2015 CDBG APPLICATION PREPARATION

Common Errors or Omissions

16

FORM SUBMISSION•General Application Description Form – 1 Form signed by County•Each entitlement must also sign form for CPD approval•Disclosure – Grantee only – applies to County•Community Development Plan – County Plan and individual plans for each of the entitlement entities•Management Plan – 1 plan completed by County•Fair Housing MB/WBE – Section 3 – Plans may be the County plans but must identify inclusion of entitlements

2015 CDBG APPLICATION PREPARATION

Counties administering OBO’s

17

PACKAGING THE APPLICATION SUBMISSION•County application in its entirety – applicable sections and activities tabbed. County application should be Section 1 followed by Sections for On Behalf Of entitlementsSection 1 – County General Application Description and Certification followed by Tabs identifying the following:

Statement of Assurances*ResolutionCitizen ParticipationDisclosure Report*Fair Housing*MB/WBE Requirements*Section 3*4 Factor Analysis and LAP – if applicable*DCED Land Use*Management Plan*Timeliness*

Counties administering OBO’s

18

PACKAGING THE APPLICATION SUBMISSION Three Year Community Development Plan and Form

Each Activity - followed by maps, photos, other supporting documentation such as engineer’s report, newspaper articles, etc

Principal Benefit FormBudgetOther Support Documentation

•Section 2 the first On Behalf Of entitlement applicationEach entitlement package directly behind the county submission also tabbed following the order listed above

NOTE: * Applicable to the County application only

Counties administering OBO’s

19

If a grantee does not agree with the ACS data, can an income survey be undertaken?

Yes, an income survey may be undertaken, as long as the income survey meets the requirements of HUD’s methodology, as listed in HUD CPD Notice 05-06 and 24 CFR 570.483(b)(1)(i) (Refer to Survey webinar)

NOTE: What happens when ACS DATA SUPPPORTS LMI of LESS THAN 46%

Answer: The grantee is required to provide documentation of known demographic changes that may have impacted the ACS results prior to undertaking the survey and receive DCED’s approval before moving forwardEXAMPLE: Job losses, natural disasters or other demographics to support possible significant changes in data. After 2010…

2015 CDBG APPLICATION PREPARATION

Income Survey

20

All forms referenced in PowerPoint will be available on the CDBG Federal Resource Library website http://community.newpa.com/library/federal_program_resource_library/cdbg/application/?id=94

http://community.newpa.com/library/federal_program_resource_library/cdbg/?id=9

Other identified training needs on application submission?

Limited English ProficiencyService Areas DeterminationsSurveys

2015 CDBG APPLICATION PREPARATION

QUESTIONS

21

HUD Guide to Eligibility and National Objective – State Administered Program

https://www.hudexchange.info/resource/2179/guide-national-objectives-eligible-activities-state-cdbg-programs/

2015 CDBG APPLICATION PREPARATION

Resources

22

Contact your respective Grants Manager or

Donna Enrico denrico@pa.gov

2015 CDBG APPLICATION PREPARATION

Staff Resources

23