2015 Financial Plan Summary

19-03-2015 4:53 PM

Table of ContentsPage/Slide

3 Statements and Goals

4 Types of Services

5 2013 Financial Plan

6 Changes to Financial Plan

7 Requisition

8 Requisition & Assessment Change

9 Fire Protection

10 Solid Waste

11 Water & Sewer Systems

12 Long Term Debt

13 Payroll

2015 Financial PlanSummary

19-03-2015 4:53 PM

Local Governments cannot have a deficit budget and must balance the budget.

Page 3

Regional Districts operate with "functions" and cannot move funds from onefunction to another.

2015 Financial PlanSummary

Statements and Goals

One of the difficulties when preparing a Regional District budget is that thetax rates vary for all municipal and electoral area participants as well as forthe individual service areas. This means that the theory of applying one taxrate or one set percentage of increase is not something that can be achieved.

Another factor that effects the preparation of the budget and the tax rate isthe prior year surplus. For Regional Districts the surplus must be carried overto the following year. This can drastically affect the tax rate from year to year -if the surplus is up the tax rate is down and vice versa.

The Peace River Regional District is governed by the Local Government Act,the Community Charter and various other Provincial Acts and Regulations.

19-03-2015 4:53 PM

Legislative and Administration

Regional ServicesAll taxpayers participate in these functions paying the same rate.

Sub-Regional Services

Local ServicesOnly the taxpayers participating in that specific service are taxed.

Page 4

2015 Financial PlanSummary

Types of Services

All taxpayers participate in these functions paying the same ratewith the exception of Legislative Electoral where only the ElectoralAreas participate with all areas paying the same rate.

Partnerships are formed between electoral areas and/or withmunicipalities to establish a service area and only the taxpayers inthose service areas pay the taxes for that specific service.

19-03-2015 4:53 PM

EXPENDITURES REVENUE6,183,444$ Requisition / Parcel Tax 26,588,107$

Fair Share & Gas Tax 46,941,257$ Grants 2,120,039$17,545,129$ Borrowing Proceeds -$12,477,899$ Transfer from Reserves 8,057,328$

9,417,428$ Prior Year Surplus 6,341,632$15,654,353$ Other (incl. Fair Share) 65,112,404$

108,219,509$ 108,219,509$

Page 5

Local Services

2015 FinancialPlan Summary

Legislative & Administration

Regional ServicesSub-Regional ServicesWater & Sewer Services

FINANCIAL PLAN

0

10,000,000

20,000,000

30,000,000

40,000,000

50,000,000

Financial Plan - Expenditures

-

10,000,000

20,000,000

30,000,000

40,000,000

50,000,000

60,000,000

70,000,000

Financial Plan - Revenues

19-03-2015 4:53 PM

Budget % Requisition % % of BudgetChange Change

2015 108,219,509$ 12% 26,588,107$ 11% 25%2014 96,541,505$ 6% 23,949,654$ 3% 25%2013 90,898,694$ 9% 23,174,291$ 5% 25%2012 83,270,604$ 12% 22,084,526$ 8% 27%2011 74,620,177$ -12% 20,395,713$ 25% 27%2010 84,619,344$ 16,332,546$ 19%

1200 Administration 289,5741210 Administrative - Fiscal & Other (Fair Share & Gas Tax) 3,895,1222416 Tomslake Fire 246,0976100 Management of Development 280,1247131 NP Leisure Pool 925,2358000 Fiscal Services - MFA 715,258

2-4201 Charlie Lake Sewer 3,821,54910,172,959

Page 6

2015 Financial PlanSummary

Some of the functions contributing to the change between the 2014 and 2015 Budgets (+/- $200,000)

Changes to Financial Plan Requisition Is

19-03-2015 4:53 PM

Increase2015 2014 (Decrease)

Chetwynd 1,422,989$ 1,317,951$ 105,038$ 8%

Dawson Creek 1,829,106$ 1,670,074$ 159,032$ 10%

Fort St. John 2,898,630$ 2,339,394$ 559,236$ 24%

Hudson's Hope 187,323$ 177,819$ 9,504$ 5%

Pouce Coupe 81,436$ 75,781$ 5,655$ 7%

Taylor 191,920$ 178,479$ 13,441$ 8%

Tumbler Ridge 477,522$ 450,490$ 27,032$ 6%

Area B 2,398,325$ 1,889,614$ 508,711$ 27%

Area C 721,980$ 637,890$ 84,090$ 13%

Area D 1,123,850$ 845,188$ 278,662$ 33%

Area E 1,044,152$ 876,204$ 167,948$ 19%

Local Services 14,210,874$ 13,490,770$ 720,104$ 5%

26,588,107$ 23,949,654$ 2,638,453$ 11%

Requisiton

TOTAL

Page 7

2015 FinancialPlan Summary

19-03-2015 4:53 PM

Requisition Change Assessment Change(Converted Assessment - Used for Budget Calculations)

2015 Tax Requisition 2015 Converted Assessment

2014 Tax Requisition 2014 Converted Assessment

Increase Increase

A few contributing factors to requisition increase:

1190 Legislative - Electoral Areas (Manager, moved Farmers Advocate, Increased Communications) 376,6741200 Administration (added to Building Reserve, increased Communications budget) 142,7351250 Regional District Development (Groundwater Project, 1/2 of last year surplus) 271,5671951 Recreational & Cultural Grants in Aid (increased Area B grant, added workshop, increased Admin Fees) 130,8854300 Regional Solid Waste Management (4 new transfer stations, 1 new staff, redesign NP Landfill entrance) 363,8266100 Management of Development (NP Fringe OCP, added 1 FT staff) 329,5457110 Regional Recreation (NP Recreation Inventory, increased Admin Fee) 123,2727131 North Peace Leisure Pool (building envelop work and transfer to reserve) 276,277

Total 2,014,781

Page 8

2,638,453$ 193,649,962$11.02% 7.53%

2015 Financial PlanSummary

26,588,107$ 2,763,680,024$

23,949,654$ 2,570,030,062$

19-03-2015 4:53 PM

2015 2015 2014 2014 2014 2015 **Budget Requisition Requisition Call-outs Cost/Call Cost/Call

Rural Fire Departments2410 Charlie Lake 850,947$ 845,825$ 759,412$ 81 9,375$ 10,442$2414 Moberly Lake 68,815$ 68,797$ 66,596$ 16 4,162$ 4,300$2416 Tomslake 348,062$ 105,032$ 101,909$ 9 11,323$ 11,670$

2015 *(3) *(3)

MUNICIPAL 2015 2014 2014 Municipal RuralFire Protection Areas Fire Dept. RURAL Total Rural Fire Dept. Only

with Municipal Agreements Budget Requisition Call-outs Call-outs

2411 Chetwynd 187,421.0$ 56,573$ 129 28 1,453$ 2,020$2412 Dawson Creek *(1) (87% of Function) 3,065,303$ 325,516$ 428 12 7,162$ 27,126$2412 Pouce Coupe *(1) (13% of Function) 206,200$ 48,640$ 30 5 6,873$ 9,728$2413 Fort St. John *(2) 4,562,537$ 817,471$ 812 28 5,619$ 29,195$2415 Taylor 287,011$ 166,661$ 145 27 1,979$ 6,173$

Fire Departments with No Rural Fire Protection Areas - Number of Call-outsHudson's Hope 53 Tumbler Ridge 159 Arras 8 Page 9

*(2) Note: Fort St. John includes $200,000 toward the new fire hall (6th of 10 years)*(3) Note: The cost per call-out is the 2015 budget divided by total 2014 call-outs

2015 FinancialPlan Summary

Fire ProtectionThere are three rural fire departments that have service areas established to raise revenues.

There are fire protection areas on the fringe of five of the municipalities that have rural service areas.Agreements are in place and funds are raised within the service area outside the municipality to pay apercentage of the municipal fire budget.

*(1) Note: Dawson Creek & Pouce Coupe are one service area with all taxpayers paying same rate.

Cost per Call-out

**(3) Based on 2015 Requisition divided by 2014 Call-outs

19-03-2015 4:53 PM

-4300

Solid Waste - Expenditures Solid Waste - RevenueAdministration/Operations (incl. debentures) 1,857,782 Tax Requisition - Electoral 4,521,802Vehicles 68,000 Tax Requisition - Municipal 2,170,651Supplies (computer/office/shop) 45,000 Grants 657,719Transfer to Reserves 631,770 Fees (includes Cash Short/Over) 4,286,840Operations (includes Addtn'l Site Work) 342,500 Extra Charges Recoverable (In/Out) -Contractors 4,069,000 Admin Fees from Other Functions 19,500Transport/Haul 805,000 Recovered Costs 371,099Extra Charges Recoverable (In/Out) - Recycling commission & MMBC 34,000Recycling / Waste Reduction 2,226,600 Other/Miscellaneous/Sale of Assets 41,528Spring/Fall Clean-up 120,000 Borrowing Proceeds -Water Monitoring 119,500 Unappropriated Surplus 2,139,014Remediation / Closure 50,000Capital 3,907,000

Total Expenditures 14,242,152 Total Revenue 14,242,152

Tax Rate 0.31$ per $1,000 of taxable assessment - Improvements Only

Budget Tax Rate Tax % of Budget2015 14,242,152 0.31$ 47%2014 15,078,001 0.31$ 41%2013 15,581,029 0.33$ 40%2012 14,945,648 0.34$ 39%2011 11,360,860 0.26$ 41%4,672,848

6,692,452

2015 Financial Plan Summary

Solid Waste

The 2015 Solid Waste Budget includes the installation of four new Transfer Stations, finalizing the Landfill Gas CollectionProject and upgrades to the North Peace Landfill including a stormwater retention pond and a new front entrance design.

Requisition

6,202,1015,795,428

Page 10

6,117,721

19-03-2015 4:53 PM

The Peace River Regional District operates one water system and seven rural sewer systems.**2015 Budget Parcel Tax Number

Fort St. John Airport Subdivision Water 97,205$ 11,000$ 57Fort St. John Airport Subdivision Sewer 48,350$ 15,021$ 57 Parcel tax & user fees

Charlie Lake Sewer ** 9,089,645$ -$ 380 User Fees Only **

Chilton Sewer 25,251$ 21,370$ 35 Parcel tax only - no user fees

Friesen Sewer 15,033$ 7,670$ 13 Parcel tax & user fees

Harper Imperial Sewer 70,287$ 46,856$ 60 Parcel tax & user fees

Kelly Lake Sewer 40,076$ 18,750$ 21 Parcel tax only - no user fees

Rolla Sewer 31,581$ 19,073$ 67 Frontage tax

Water & Sewer Systems

Parcel tax & user fees

2015 Financial PlanSummary

** Charlie Lake Sewer is funded via user fees only for operations.The parcel tax was previously for debenture payments which are now done.

Starting in 2016 there will be a parcel tax of $150 per parcel to be used for improvements to existing system.The large increase to the budget is for the new lagoon, the temporary sewage pit plus the new Public Septage

Handling Facility - all of these major cost projects are funded via Fair Share and Gas Tax and theuser fees will pay for operations.

Page 11

19-03-2015 4:53 PM

-8000 2014Year End

Principal Interest Total BalanceMunicipal Long Term Debt

Dawson Creek 2,281,954 1,785,603 4,067,558 30,621,453Fort St. John 1,645,147 2,079,600 3,724,747 35,202,359Hudson's Hope 4,072 4,755 8,827 32,784Tumbler Ridge 114,206 112,053 226,259 1,668,230Taylor 99,882 83,400 183,282 942,967

4,145,261 4,065,412 8,210,673 68,467,793

Regional District Long Term DebtSolid Waste 414,109 165,174 579,283 4,715,455Clearview Gym 240,000 22,000 262,000 960,000South Peace Multiplex 570,890 833,000 1,403,890 10,958,391Buick Arena 77,742 104,175 181,917 1,984,872Chetwynd Rec Plex 239,707 321,210 560,917 6,120,095Harper/Imperial Sewer 22,604 15,389 37,992 406,493

1,565,051 1,460,947 3,025,998 25,145,306

Total Municipal and Regional District Debt 93,613,099

Page 12

2015 FinancialPlan Summary

Long Term Debt2015 Scheduled Payments

Total

Total

19-03-2015 4:53 PM

2015 2014 IncreaseAdministration / Finance 1,635,919$ 1,547,284$ 6%

Electoral Area 103,128$ 50,000$ 106%

Management of Development 494,040$ 391,584$ 26%

Development Services 319,338$ 299,104$ 7%

Building Inspection 187,519$ 172,033$ 9%

Solid Waste 833,527$ 700,668$ 19%

Community Services 318,512$ 204,141$ 56%

Invasive Plants 183,265$ 138,674$ 32%

Charlie Lake Fire Department 210,058$ 194,728$ 8%

NP Economic Dev Commission 194,814$ 107,031$ 82%

4,480,119$ 3,805,247$ 18%

Staffing budget includes:24 Full-time CUPE (not including Temporary Labourers)1 Part-time CUPE

18 Full-time Exempt Employees (includes 2 CL Fire Dept. staff & 1 NP EDC)

All department budgets includes a small allowance to payout any overtime and vacation not taken by year end.Administration includes amounts for temporary/casual staff.Solid Waste includes 12 months for temporary labourers (1 @ 2 mos & 2 @ 5 mos) Page 13

**Note that all 3 (1 new) Community Services wages are posted to Emergency Planning, then funds are collected from the applicablefunctions/service areas where the staff work (of the total $318K charged there is $226K collected to offset). This is also the same for the GM ofDevelopment Services that was split 3 ways and is now all in Management of Development with the other two functions (Bldg. Inspection & RD

Development) paying higher "admin fees".

2015 Financial PlanSummary

Payroll Budget(wages and benefits)

No change to staffing levels

Additional full-time coordinator position

No change to staffing levels

Additional full-time coordinator position (9months) Shared with NP Airport (paying their

No change to staffing levels

Reduced by the second Building Inspector buthad to budget for half year for current BI on leave.PLUS added half year of a Level 3 BI (no taxeffect since funded from member municipalities)Additional full-time coordinator position (9months)** See Note Below PLUS additional ProtectiveServices Manager to be hired (budget 9 months)Additional full-time coordinator position (9months)

Last year budgeted 1/2 year. This year 10 months

19-03-2015 4:53 PM