2015 interim general meeting - ramp...

2015 Interim General Meeting

Agenda

• Roll Call of Officers and Directors

• Review of 2015 AGM Minutes

• Executive Reports/Financial Reports

• Operations Coordinator Report

• Division Directors Reports

• OMHA Referee’s Report

• Open Forum

• Adjournment

Motions to amend or change constitution and governance must be

publicized for 3 weeks prior to the IGM. Any motions presented tonight will

be tabled for the AGM May 26, 2016.

Version final

2015 AGM Minutes

Review of the AGM Minutes May 21, 2015

• Please refer to the AGM minutes handout on the OMHA web

site.

• LINK here:

http://www.okotokshockey.com/default.aspx?p=meetingminutes

http://www.okotokshockey.com/default.aspx?p=meetingminutes

Review of the AGM Minutes May 21, 2015

• Motion 1 - to dispense with the formal reading of the minutes since

they have been posted on the OMHA website for all meeting

Attendees to review

• Second to the Motion

• Vote

• Motion 2 - to approve the minutes of the AGM from May 21st, 2015

• Second to the Motion

• Vote


2015 Interim General MeetingPresident’s Report – Jeremy Gough

HIGHLITES

– Registrations up 8% from 2014-2015

– OMHA grew by 5 teams, 1 Novice female, 1 Peewee female, 2 Peewee

House, 1 Midget House team

– Initiation teams grew by 1 player each to eliminate the waiting list.

– We lost 1 Midget team but gained a second Midget AA team.

– Jamie was able to pick up additional ice to accommodate the increase

in teams. There is 3 new Stavely Ice slots, 1 Blackie, 2 Oilfields outdoor

ice slots.

– We lost 4 morning practice slots but gained 2 evening practice times

after we gained the 2nd Midget AA team. By making these two additional

evening practice times shared Jamie is able to have the same number

of teams practice in town as last season.

– Each team is still able to have 2 practices a week with this additional

ice.


HIGHLITES

– Fees increased approx. 1.5-2.0% from 2014.

– Stable Financial Plan for the Future.

– Sponsorship and Apparel Initiatives.

– Stable Database for Police Record Check info.

– Hi- Tek Hockey rolled out.


CHALLENGES

- Strategy to develop/establish additional ice/arena facilities (3 -5 year plan).

- Evaluation process for Player’s and Coaches.

- OMHA Organizational Structure and Succession.

- Update OMHA By Laws to reflect current organization status.

- Jersey and Equipment needs, purchased 8 new sets of Novice goalie gear this

season.

- Improving communication and transparency.


2015 AGM Positions

OMHA Position Current Board status for 2015/2016 season 2016/2017 season

President (2 year term) Jeremy Gough (First year of two year term) Second year of two year term

VP Coach & Player Dev. (2 year term) Geoff Stewart (First year of two year term) Second year of two year term

VP Programs ( 2 year term) Jeff Faye (Second year of two year term) First year of two year term

Treasurer (1 year term) Amanda Germain One year term

Secretary (1 year term) Debi Hartle One year term

Division Director-Shinny (1 yr) Jason Krueger One year term

Division Director-House Hockey (1 yr) Tara Woodgate-Small One year term

Division Director-Initiation (1 yr) Nick Ruigrok One year term

Division Director-Novice (1 yr) Andrew Wingate One year term

Division Director-Atom (1 yr) Roy Bowlby One year term

Division Director (Asst.)-Atom (1 yr) Nancy Bowlby One year term

Division Director-Peewee (1 yr) Kevin Pashuk One year term

Division Director-Bantam (1 yr) Karla Helm One year term

Division Director-Midget (1 yr) Ron Kanten One year term

Division Director-Female (1 yr) Carrie Fischer One year term

Division Director (Asst.)-Female (1 yr) open One year term


2015 AGM Positions

OMHA Appointed Positions Current Board status for 2015/2016 season 2016/2017 season

Sponsorship Director Angie Hodgins Appointed position

Apparel Director Apparel Committee Appointed position

Game & Conduct Director Doug Baba Appointed position

Police Record Check Coordinator Lindsay Graw Lindsay Graw

Web Administrator Tammy Szilagyi Appointed position

Community Liaison Director Open Appointed position

Fundraising Director Open Appointed position

Evaluations Volunteer Coordinator (New) Open Appointed position

Casino Chairperson Amanda Germain Amanda Germain

2015 Interim General MeetingOperations Coordinator – Jamie Steer

• CAHL, 24 teams did Tiering round.

• RMFHL, Okotoks hosted the tiering Tournament for the first

time. This was another good event here in Okotoks.

• Introduction of a lot of new associations in CAHL made the

league bigger and better. Did make for a long re-tiering meeting

but I think most of our teams got where they wanted or needed

to be.

• No teams booked tournaments in the seeding round so teams

are listening to the rules.

• Okotoks teams played a lot of games in Tiering which was

good.

• Good luck to all teams this season both in the RMFHL and

CAHL.

• Q & A

2015 Interim General MeetingAdmin Assistant – Lindsay Graw

Registration numbers

• Total registered 1304. This is up 96 players from last year

• We were able to accommodate all players in OMHA except some house

players because these teams maxed out so early.

Respect in Sport Update

• RIS coach as of November 15th.

3 coaches did not complete RIS Coach so they were released.

• RIS parent as of November 15th.

3 Initiation parents. They need to complete asap

• Q & A

2015 Interim General MeetingVP of Coach and Player Development – Geoff Stewart

– Hi-Tek Program

• Very Positive Feedback for this initiative.

– Coach Clinics

• Safety – On-Line in 2015 again.

• Linday Graw checking coaches certifications for 2015.

– Coach Certifications

• 350 + registered Coaches in OMHA.

• Only 3 did not complete RIS coach.

– Police Record Checks

• Some are in progress due to delay processing.

Q & A

2015 Interim General MeetingVP of Programs – Jeff Faye

– Evaluations• Thank you Directors for a tremendous job done this year!

• Thanks to the majority of the membership for being respectful participants in the eval, team

selection process.

• Feedback will be obtained from the Board and OMHA to review the process of improving the

evaluation and team selection process for next year and the future.

• Discussions started to help fill much needed volunteer positions as OMHA/OOAA will be

growing 5 – 10% on average in the coming years.

• Okotoks Minor Hockey communication – working to start a newsletter/blog to help distribute

info to membership this season.

– Oilers/Bison’s• OMHA has been distributing schedule info for the Oilers and Bison’s Jr. teams to further

enhance the experiences for the membership.

- House Hockey• A continued success in 2015/2016. It will be a program that will expand further in the coming

years.

– Q & A

2015 Interim General MeetingTreasurer Report - Amanda Germain

• Revenue for the 2015/2014 season was 969,752 vs expenses of $878, 918 resulting in net profit of $90,834, which included

our fundraising activities. We are slowly building up our reserves again in order to start replacing jerseys as well as the

commitment to the twinning of Pason Centennial.

• The 2014/2015 season was wrapped up with a “Jersey’s and Jean’s Fundraiser” which raised $49,811 towards the

twinning of the Pason Centennial Arena. This years end of the year fundraising event is scheduled for April 23 and we

are looking forward to another great event.

• We donated an additional $20,000 to the Scott Seaman arena to help get their kitchen off the ground in 2014/2015 season

• We have an upcoming casino in March 2016, more details will follow early in the New Year. This is a great opportunity

for OMHA to raise some additional funds to help keep fees as low as possible and to help our jersey and equipment

replacement needs in the next couple of years.

Donations3%

Credit Card processing3%

Insurance & Carding7%

Photos2%

Registration & Coach clinics2%

Ice Rentals59%

Equipment1%

Subcontract20%

Other3%

Breakdown of Expenses 2015

Statement of Financial Position as at May 31st, 2015Unaudited – see notice to reader

Statement of Operations for the year ended May 31st, 2015Unaudited – see notice to reader

Statement of Changes in Net Assets for the year ended May 31st, 2015Unaudited – see notice to reader

Notes to the Financial Statements for the year ended May 31st, 2015Unaudited – see notice to reader

Notice to the Readers from Infinite Chartered Accountants

On the basis of information provided by the organization, we have compiled the statement of financial position of Okotoks Minor

Hockey Association as at May 31, 2015 and the statements of operations and changes in net assets for the year then ended.

We have not performed an audit or a review engagement in respect of these financial statements and, accordingly, we express no

assurance thereon.

Accordingly, readers are cautioned that these statements may not be appropriate for their purposes


Motion 3

• Motion from the floor to accept the compiled

statement of financial position of Okotoks Minor

Hockey Association as at May 31, 2015 and the

statements of operations and changes in net

assets for the year.

• Second

• Vote

Notice to the Readers from Infinite Chartered Accountants

On the basis of information provided by the organization, we have compiled the statement of financial position of Okotoks

Minor Hockey Association as at May 31, 2015 and the statements of operations and changes in net assets for the year

then ended.

We have not performed an audit or a review engagement in respect of these financial statements and, accordingly, we express

no assurance thereon.

Accordingly, readers are cautioned that these statements may not be appropriate for their purposes

All Divisions

(Total of 1304 OMHA players)

Age Division OMHA OOAA Total # of OMHA

Teams

# of League

Teams

Female 201 12 (AAA) 213 13 10

Initiation 192 192 12

Novice 213 213 13 2

Atom 188 188 12 6

Peewee 136 36 172 8 8

Bantam 88 19 (AA) + 7 (AAA) 114 5 5

Midget 60 38 (AA + 7 (AAA) 105 3 3

House (PW, B, M) 92 92 5 5

Shinny 15 15

Total 82 1,304 ** 71 39

** Note: This number is OMHA/OOAA membership living within our boundary

Shinney Division

Director Jason Krueger

• Shinny has 15 registered players. Many are returning from last year.

• Jason is grateful of the on ice help by two parent volunteers as well as the help by

others in organizing events like a year end party.

• There still lots of interest in the Shinny program. There are potentially two issues that

may warrant further discussion however both are impacted by available ice:

• Students who attend Public schools in Okotoks are unable to participate in Shinny due to the

early ice time and their later school day.

House Hockey Division

Director Tara Woodgate-Small

Peewee, Bantam and Midget

• First year in the Rocky Hockey League (RHL) for Okotoks.

• This house league is non-contact.

• Alberta Hockey rules apply to this league.

• Season is underway.

• Rosters are full for all five teams (two peewee, one bantam & two midget).

• For Peewee/Bantam/Midget: Canmore (no midget team), Cochrane, Airdrie and

Okotoks are in the Division for 2015/2016.

Initiation Division

Director Nick Ruigrok

192 Initiation aged players on 12 teams

• Lots of new members in OMHA starting out in Initiation this year.

• 123 second year players (2009 birth year)

• 69 first year players (2009 birth year)

• 163 Male players

• 29 Female players

• 50+ carded coaches

• Going to be working with High Country and Foothills teams to play during our weekend

jamborees both at their facilities and ours.

Novice Division

Director Andrew Wingate

• 213 players make up 11 co-ed OMHA teams and 2 CAHL teams

• Novice division grew by 4% from last year – 8 more players

• Smooth evaluation process with good volunteer turnout

• 2 travel teams play in Tier 1 CAHL – good showing in tiering round

• 5 co-ed teams in House A division

• 6 co-ed teams in House B division (these teams also play against 3 very competitive female Novice

teams – along with a Foothills Flyers team that joined the league last year)

• Novice teams participated in the Dodge Caravan Kids program – along with the ENMAX apparel

sponsorship program – 2 important sources of funds for our teams

• All House teams received new jerseys and socks thanks to a Canadian Tire sponsorship

• Okotoks Novice Friendship Tournament to be held the weekend before Christmas - thanks to

tournament coordinator Jenn Zaffino

Atom Division

Director Roy Bowlby

Assistant Director Nancy Bowlby

The Atom division is comprised of 189 players playing in the co-ed hockey division.

The players were placed on 12 teams, 96 players on 6 teams playing in CAHL & 93

players on 6 teams playing in the House Program.

Atom CAHL Teams & Coaches are:

Atom 1 Green - Head Coach: Keith Harris

Tiered as AT1S – After Re-Tiering AT1S

Atom 1 Gold - Head Coach: Chad Martin

Tiered as T1S – After Re-Tiering AT1S

Atom 2 - Head Coach: Andrew Wingate

Tiered as AT3S – After Re-Tiering AT3

Atom 3 - Head Coach: David Gilbert

Tiered as AT4N – After Re-Tiering AT4W

Atom 4 - Head Coach: Sheldon Kinghorn

Tiered as AT6 Green – After Re-Tiering AT4W

Atom 5 - Head Coach: Mark Hallam

Tiered as AT6 Gold – After Re-Tiering AT5

* All CAHL Atom teams tiered up in after the tiering round was completed.

Atom House Teams & Coaches are:

Atom 1 Rockets - Head Coach: Kevin Plumb

Atom 2 Blackhawks - Head Coach: Craig Thomas

Atom 3 Ice Breakers - Head Coach: Drew McIntosh/James Ryan

Atom 4 Grizzleys - Head Coach: Mark George

Atom 5 Outlaws - Head Coach: Jim Matetich

Atom 6 Bombers - Head Coach: Carson Urlacher

** Skill differential in the Atom House division is large and creating competitive

teams is challenging.

Peewee Division

Director Kevin Pashuk

We had 176 registered in Peewee this year.

36 went to Peewee AA (OOAA)

CAHL teams originally had been put into tiers 1 to 6.

Peewee 1 – Moved to Tier 2 after re-tier. Coach – John Bonham

Peewee 2 – In Tier 3 after re-tier. Coach – Roy Bowlby

Peewee 3 – In Tier 4 after re-tier. Coach – Trevor McFarlane

Peewee 4 - In Tier 5 after re-tier. Coach – James Archer

Peewee 5 Green – In Tier 6 after re-tier. Coach - Syd Gerig

Peewee 5 Gold – In Tier 5 after re-tier. Coach – Ryan Rarick

Peewee 6 Green – In Tier 7 after re-tier. Coach – Kevin Chanut

Peewee 6 Gold – In Tier 8 after re-tier. Coach – Andrew McAllister

All teams appear to be with like skilled teams. There will always be the exceptions, of

course. In general most games should be competitive.

Only 7 goalies registered for Travel. We added a goalie from House to give each team a

goalie. Great for goalies to play every game. Each team has a goalie affiliated with other

options possible.

Bantam Division

Director Karla Helm

2015-2016 Total Bantam Enrollment = 122 players

AAA = 9 players

AA = 19 players

OMHA = 94 players remained (this includes 6 players that either requested

releases or dropped out after evaluations)

OMHA Bantam 1 - Tier 1 Coach: Paul Bartlett (10F/5D/2G)

OMHA Bantam 2 - Tier 2 Coach: Rob Hale (9F/6D/2G)

OMHA Bantam 3 - Tier 3 Coach: David Eagleton (10F/5D/2G)

OMHA Bantam 4 - Tier 5 Coach: Joe Fleet (12F/5D/2G)

OMHA Bantam 5 - Tier 6 Coach: Darcy Bishop (11F/5D/2G)

Comments from Membership:

1)Skills component – overall, had positive feedback. Communications were well

received.

2)Goalie Evaluations – overall, had good feedback about the improvements made.

3)Managers did not enjoy the added pressures of finding tournaments before Nov 8

as there are lots of tournaments still in the planning stages and have no dates yet.

Midget Division

Director Ron Kanten

3 CAHL teams (-2 from 2014/2015) – but added 1 AA team

Tier 1

Midget 1 – HC: Jim Dokter (11F / 6D / 2G)

Tier 3

Midget 2 – HC: Mark Mitchell (12F / 6D / 2G)

Tier 5

Midget 3 – HC: Justin Dolan (12F / 6D / 2G)

• Midget 2 and Midget 3 have oversized rosters due to numbers

• 1 Team less than last year factoring in 2nd Midget AA team

• Team Selections of AAA/AA teams pushed back OMHA Midget Evaluations

• Because of late changes to numbers, 2 goalies are not playing in Okotoks

Female Division

Director Carrie Fischer

• 210 girls in the female division.

• 13 Teams playing in OMHA.

• House teams include: 3 equal Novice B.

• Travel teams playing in Rocky Mountain Female Hockey League include: 3 equal

Atom, 1 Peewee A, 2 equal Peewee B, 1 Bantam A, 1 Bantam B, 1 Midget A and 1

Midget B.

• Held the Okotoks Female Hockey Classic on the weekend of November 13-15th

with 40+ teams participating in 10 divisions. Two teams won the tournament final.

• RMFHL has expanded this year, now having a north (20 teams) and south (67

teams) division.

Okotoks Referee Association (ORA)

Referee Liaison Kerry Rawson

• ORA is supplying refs for the Foothills Minor Hockey Association and beyond as

well as OMHA/OOAA.

• Ref numbers are down this year which is a challenge supplying refs for all the

games.

Police Record Check Coordinator

Lindsay Graw

• Police Record Checks need to be in asap that are not yet.

• The rest are waiting for the PRC to be processed by the RCMP.

Game and Conduct

Director Doug Baba

• Past year several complaints brought forward over parent, player, coach and

manager conduct.

• All cases investigated, noted and retained for history.

• Goal for this year is to focus on reducing the number of cases involving verbal

abuse/harassment of Players, Coaches, Team Management, Parents, and

Referees.

Sponsorship

Director Angie Hodgins

Sponsorship Update

Jersey Sponsorship Eight jersey sponsors this year (up from five in our first year of the program)

Grand Slam Sports, Okotoks Orthodontics (3), Classic Source for Sports, Calgary Paving, Okotoks Oilers, Scotiabank

Division SponsorsInitiation - Tim Horton's

Novice - Canadian Tire (new jerseys are being used this year), Dodge Caravan, Enmax

Atom – McDonalds

Program SponsorsSummit Sports - team meetings are available to be scheduled, first aid kits donated

Okotoks Oilers - coaches training sessions scheduled

Professional Skate – cards have been distributed

Canadian Brewhouse – team certificates have been distributed

Basket SponsorsFirst year for this program – so far we have 2 sponsors, another 3 or 4 are expected to join

Tradewinds Promotional Products, Alcan Hockey

Year End Fundraising Event – Funds generated for twinning the Centennial ArenaApril 23, 2016 - Jerseys & Jeans Theme - Dinner & Dance

Held at the Okotoks Culing Rink ice surface, tickets will be printed soon, more details to follow.

Apparel

By OMHA Committee

Apparel Update

Successes

- Positive feedback from membership about reducing the need to purchase new apparel season

to season

- Branding Guidelines revamped for 2015/2016

Challenges

- Finding one size for the logo that is proportionate for all sizes of apparel

- On line ordering system to be discussed for future years

Moving Forward

- Expanding items on the apparel list

- Added the Black and White logo option for 2015/2016

Web Administrator

Director Tammy Szilagyi

Web Admin Update

• Web site updates ongoing

• OMHA server admin ongoing

• RAMP study ongoing


Member

Open Forum

2015 interim general meeting - ramp...

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