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I Don’t Always Log In, But When I Do…

BEG: Log Students Visits through Kiosk and Log ListingWith

Iliana Ramos & Jacob Burress

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Why Should You Record Visits?

• Meaningful Data

– Keep it efficient!

• Center Load

• Visit Data can be collected by:

– Logging students in and out

– Quick Visits

– Batch Visits

– Kiosks

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The Log Listing

• Digital Sign-in Sheet

• Quickly identify who is logged in

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Log List Settings• System Settings– formatID– Login Instructions

• Profile Settings– Display Subject when logging In– Display Reason in Log List– Auto Terminate on Log List

• Group Settings• Barcode Mag Strip Setting

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What is a Kiosk?A Kiosk account provides your users with a sign-in station that that can run independently. Students can sign into a Kiosk station when arriving and departing their visit. The Kiosk Station does not have to be staffed in the conventional sense and does not need to be actively overseen by a staff member. Because a Kiosk account is primarily used by Students, access is very restricted. From a Kiosk a student may• Log in for a Visit • Log out of a Visit

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Kiosk Options• Linked Subcenter, Location and Consultants• Show Students• Different Functionalities

– In-Out– In Only– Out Only– Wait List

• Allow students to leave (Text Alerts)• Dynamic Kiosk

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Show Students on KioskWill display the student name on the bottom once they log in and when they leave they can click on their name

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Wait List on KioskWill display the student name and when the consultant is ready to see the student they can click the name or send a text message if the student had stepped away.

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Allow students to leave (Text Alerts)Any student that has not opt in to receiving Text Alert will be asked if the want to receive a Text Message when the consultant is ready to see them.

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Dynamic Kiosk• Allows you to preselect fields

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Kiosk Settings

• System Settings– “KIOSKNewWindow”

• Profile Settings– Custom Question on Kiosk Only– Notice on Kiosk

• Group Settings– Different Kiosk can be assign per group– Allow User to Search by Name on Log Listing KIOSKs

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Other Helpful Sessions

ADV: Recording Visits with Data Entry OptionsFriday at 9:40 am in Mojave

160 Characters Or Less Communicating With Students Through Trac Friday at 12:40 pm in Papago

Q&A: Recording VisitsFriday at 1:50 pm in Mojave