2016 17 · the district disaster management plan (ddm p)-2016-17 document of khowai district...

1

2016 – 17

KHOWAI DISTRICT: KHOWAI

2

PREFACE

The District Disaster Management Plan (DDMP)-2016-17 document of Khowai Districtconsists of two volumes. The first contains the operational plan and strategy andguidelines on Disaster Management and second one emphasizes Emergency SupportFunction Plan of the different line departments. The plan is strategically planned to serveas an operational strategy and guide not only for the Officials but also for the commonman of the District. The operational plan emphasizes on precautionary measures to betaken prior to or at the time of occurrence of disaster. It also describes roles of mainstakeholders in dealing with the disaster elaborately with special emphasis on pro activeactions strategy. It is expected that all major stakeplayers should acquaint themselveswith this plan and take / adopt to build up and plan to mobilize their own resources so asto meet desired goals in this regard & minimize casualties loss of lives & properties.

The District Disaster Management Plan of Khowai district tries to bridge the gap betweenthe missing links of actual field situation and contingency plans at higher level. Thepresent document will help in identifying some vulnerable pockets, the safest placeswhere people can take shelter and food can be stored at the time of crisis. It is expectedthat the present form of DDMP, Khowai District would serve as a useful document forthe District Administration as well as for the public in reduction of loss of lives and lossof property at the time of natural calamity.

District Magistrate & Collector,

Khowai District

3

Table of Contents

Chapter Subject Page

No. No.

Chapter 1 INTRODUCTION

1.1 Aims of the DDMP 05

1.2 Objectives of the DDMP 05

1.3 Authority for the DDMP 05

1.4 Evolution of the Plan in brief 06

1.5 Stakeholders & their responsibilities 06

1.6 How to use the Plan 08

1.7 Plan Review & Updation 09

Chapter 2 HAZARD, VULNERABILITY, CAPACITY & RISK ASSESSMENT

2.1 Socio-economic Profile of Khowai 10

2.2 Administrative Divisions 10

2.3 Climate & Rainfall 10

2.4 Major Rivers 10

2.5 Map of Khowai District 11

2.6 Disaster Probability 12

2.7 Matrix of Past Disasters in the Khowai District 12

2.8 HVCRA 15

2.9 Capacity & Resource Inventory 16

Chapter 3 INSTITUTIONAL ARRANGEMENTS FOR DISASTER MANAGEMENT

3.1 DDMA 24

3.2 District Crisis Management Group 24

3.3 District level Quick Response Team 25

3.4 Sub-divisional Disaster Management Committees 27

3.5 Incident Response System, Khowai 31

4

3.6 District EOC & linkages with EOCs at State & Sub-district levels 31

Chapter 4 PREVENTION & MITIGATION MEASURES

4.1 Prevention Measures 34

4.2 Mainstreaming in Development Plans & Programs 34

4.3 Sector-wise Mitigation Measures 35

Chapter 5 PREPAREDNESS MEASURES

5.1 Stakeholders in Disaster Response 37

5.2 Search & Rescue Team 38

5.3 Evacuation Team 42

5.4 Damage Assessment Team 42

5.5 Mechanism for checking & certification of logistics, equipments &stores 42

5.6 Operational check-up of EOC 42

5.7 Seasonal Inspection of Facilities & Critical Infrastructure 43

5.8 Department-wise Preparedness Measures- SOPs 43

5.9 Community Preparedness 46

5.10 Knowledge Management, Networking & Sharing 47

5.11 List of Shelter Houses 47

Chapter 6 CAPACITY BUILDING AND TRAINING MEASURES

6.1 Approach 52

6.2 Institutional Capacity Building 52

6.3 Community Capacity Building 56

5

6.4 Capacity Building in Schools 58

6.5 Disaster Management Education 58

6.6 Disaster Management Training Plan 65

Chapter 7 RESPONSE AND RELIEF MEASURES

7.1 Disaster Response 68

7.2 Response Planning (Multi-hazard), Preparedness & Assessment 68

7.3 Response Flowchart 69

7.4 Warning Alert 69

7.5 District CMG Meeting 69

7.6 Activation of the EOC 70

7.7 Resource Mobilization 70

7.8 First assessment report & Seeking external assistance 70

7.9 Media Management 70

7.10 Hazard Specific Responsibility Matrix 70

7.11 Department- wise SOPs for Disaster Response 74

Chapter 8 RECONSTRUCTION, REHABILITATION & RECOVERY MEASURES

8.1 Mechanisms of Disaster Response 81

8.2 Reconstruction/Repair 81

8.3 Recovery Program 82

Chapter 9 FINANCIAL RESOURCES FOR IMPLEMENTATION OF THE DDMP 83

Chapter 10 PROCEDURE & METHODOLOGY FOR MONITORING,

EVALUATION, UPDATION & MAINTENANCE OF DDMP

8410.1 Authority for Monitoring & Reviewing the DDMP

10.2 Proper Monitoring & Evaluation of the DDMP 84

10.3 Post- disaster Evaluation Mechanism of the DDMP 84

6

10.4 Schedule for Updation of the DDMP 84

10.5 Uploading of Updated Plans at DDMA/SDMA websites 85

10.6 Conducting Mock drills 85

10.7 Monitoring & Gap Evaluation 86

Chapter 11 COORDINATION MECHANISM FOR IMPLEMENTATION OF DDMP

11.1 Intra & Interdepartmental Coordination with horizontal & vertical 87

linkages

11.2 Nodal Officers for Coordination 87

11.3 Coordination with Block/Village level Task forces 87

11.4 Coordination with Local Self Government 87

Chapter 12 SOPs & CHECKLISTS

12.1 Department-wise SOP for Preparedness & Response 89

12.2 SOP for DEOC 89

12.3 Media Management Strategy 92

Annexures Annexure A- Important Sections of the Disaster Management Act, 2005 93

Maps Tectonic Map, Flood/Landslide/Cyclone prone areas Map of Khowai 96

District

7

CHAPTER 01: INTRODUCTION

As per Disaster Management Act, 2005 “Disaster means a catastrophe, mishap, calamity orgrave occurrence in any area, arising from natural or man-made causes, or by accident ornegligence which results in substantial loss of life or human suffering or damage to, anddestruction of property, or damage to, or degradation of environment and is of such a nature ormagnitude as to be beyond the coping capacity of the community of the affected areas.”

1.1 AIMS OF THE DDMP:

Provides for hazard identification and risk analysis,

Indicates basic information about the resources, demography, existing organizationalset up, administrative facilities at District level,

Lists preparedness and mitigation measures and response mechanisms,

Defines specific roles and responsibilities for various actors at various levels

Ensures networking/coordination with media, NGOs,and other stakeholders.

1.2 OBJECTIVES OF THE DDMP:

It facilitates the following:

Clarifying Authority, Responsibility and Relationships:- Clarifying as to who isresponsible for ensuring that the work gets done, distributing and decision makingauthority among the team members and the existing organizational units, andestablishing formal lines of communication.

Obtaining Resources:- Obtaining funds, personnel, supplies and equipment necessaryfor doing the required activities.

8

Establishing the Control System:- Determining the nature of information, which isnecessary for carrying out activities, identifying sources of such information and settingup reporting systems for Disaster Management

Monitoring, Evaluation and Updation:- The plan needs to be monitored from time to timeand updated.

1.3 AUTHORITY FOR DDMP: Disaster Management Act,2005:

As per the provision under section 25(1) of the Disaster Management Act, 2005 theDistrict Disaster Management Authority (DDMA) of Khowai District has been constitutedvide Govt. of Tripura Revenue Deptt. Notification F.23(5)/REV/2002/P-I dated.27-12-2006as follows:-

1. DM & Collector, Khowai Tripura Chairperson, DDMA

2. Zilla Sabhadhipati Co-Chairperson

3. Addl. DM & Collector Chief Executive Officer

4. SP. Khowai Tripura Member

5. CMO Khowai Tripura Member

6. Executive Engineer, PWD(R&B) ,Khowai Member

7. Divisional Fire Officer Member

This DDMP has been prepared as per the provision under section 31 of theDisaster Management Act, 2005.

1.4 EVOLUTION OF THE PLAN IN BRIEF:

The DDMP has been prepared on the basis of various guidelines issued from time totime by the National Disaster Management Authority (NDMA), State Disaster ManagementAuthority (SDMA), information received from the different line department and in accordancewith the model framework prescribed by the NDMA. The draft DDMP is discussed in brief inthe meeting of the DDMA/DDMC and then sent to the State Govt. Revenue Deptt.(NodalDeptt. for Disaster Management) for approval / suggestion if any to make the plan more

9

effective. It is updated at least once every year based on an inbuilt continuous monitoringand evaluation process.

1.5 STAKEHOLDERS AND THEIR RESPONSIBILITIES:

SL Stakeholders Responsibility

1. DM & Collector , Khowai Chairman DDMA, Responsible Officer for the

Incident Response System (IRS), Coordinate

the activities of various agencies

/organizations and If necessary invoke, help

from the local Army/CPMF unit, the State

Government and the Central government.

2. SP , Khowai Evacuation of the incident areas , provide

police wireless communication, search &

rescue and to maintain law & order immediate

after disaster. He /she will take all steps to

ensure safety of life and property of every

citizen in consultation with the District

Magistrate. Control entry to the emergency

area by establishing various naka points.

2. Div. fire officer search & rescue, first aid , firefighting,

evacuation, removal of collapsed houses,

walls etc.

10

3. CMO

4. Medical Superintendent, District

Hospital

5. Executive Engineer PWD (R&B)

6. Executive Officer, Teliamura andKhowai

Municipal Council

7. AGM, TSECL,

8. The CO, TSR (6th& 12th Battalion)

9. SIO, ICA, Khowai

10 SE, PWD (DWS),Khowai

11. Dy. Director ARDD, Khowai

12. Dist Forest Officer, Khowai

13. Dy. Director Food & Civil supplies

14. Dy. Director Agriculture, Khowai

15. Dy. Director Education (DEO),

16. SDM Teliamura and Khowai

11

Medical plan for preparedness & masscasualty management, preventive &curative healthcare in the affected areasand hospitals.

Medical plan for mass casualtymanagement, medical aid in the hospitals.

Disaster preparedness, Provide engineeringsupport in search and rescue, demolition ofweak/ damaged buildings, emergencyrestoration of roads and bridges,assessment of quantum & extent of loss,availability of JCBs/other equipments fromprivate parties.

Evacuation/warning/search and rescue,

Debris clearance, demolition of damagesof structures, cleaning and maintainingdrainage system, Disposal of dead.

Restoration of electric supply,maintenance and repairing, availabilityof DG sets from private parties.

search & rescue, first aid , evacuation etc.

Awareness campaigns, Warning, controlof rumors/ panic, media coverage (printmedia and electronic media)

Supply of drinking water and otherrelated sanitation materials in shelterhouses and affected areas.

Cattle vaccination in flood scenario,Carcass disposal, arrangement ofshelter/fodder/ medicines for animals.

Promotion of erosion preventingplantations,

Clearance of broken trees and bushes toclear road transportation, co-operation inrescue works.

Arrangements of essentials commoditiesand other related matters, to continue PDS.

Promote Crop Insurance/ Draught resistantcrops,Restoration of normalcy in Agri crops.

Disaster preparedness in schools, First Aid,

Search and rescue

Arrangement of shelter houses , essentialcommodities to the affected victims, Incidentcommander/overall supervision at Sub-division

12

Level, financial assistance to victims.

17. District Transport Officer, Khowai Enlisting various classes of vehicles available,

arranging vehicles for evacuation.

1.6 HOW TO USE THE PLAN:

Disaster impact

Preparedness

Response

Efforts to minimise the

Planning how to respondhazards created by a Disaster.

Examples: Search and Rescue,

emergency relief.

The Disaster Management Cycle

13

Mitigation Recovery

Minimising or reducing Returning the community

the impacts of Disaster to an acceptable level of

living.

Prevention

Preventing the adverseimpact of hazards

The plan provides guidelines for each stage of disaster management cycle viz.Prevention, Mitigation, Preparedness, Response and Recovery for all the stakeholders. Itprovides concise and easy to use Standard Operating Procedures (SOP) and check lists for allthe stakeholders of things to be done in pre-disaster, disaster and post-disaster phases. Aneasy to use pocket booklet containing contact numbers and SOPs accompanies this document.

14

1.7 PLAN REVIEW AND UPDATION:

In normal course the Plan is reviewed annualy on the basis of the information and the feedbackgathered from various line departments. In addition there is a flexibility to review and update it asand when needed.

15

CHAPTER 02: HAZARD, VULNERABILITY, CAPACITY & RISK ASSESSMENT

2.1 SOCIO-ECONOMIC PROFILE OF THE DISTRICT:

Khowai District is situated in a plain along the Khowai river and has a monsoon influencedhumid sub tropical climate with large amount of rain almost all year. The District experiencesa long hot and wet summers, lasting from April to October. Average temperatures are around28 degree Centegrade. The Distruict is located near the Bangladesh border . It has bounderieswith it on its entire Southern part. The Hilly ranges Barmura and Atharamura are also a partthe district.

There are two sub divisions in the district. Population detail is given bellow:

Total area ( in sq. kms.) 1377.28Sq. Kms.

Total population ( census- 2011) 362868 nos.

Urban Population 63503

Rural population 299365

Total Population in all Sub-Divisions 362868 nos.

2.2 ADMINISTRATIVE DIVISIONS

Sl. Name of the Headquarters Number of Name of Tehsils

No Subdivision Blocks

1 TELIAMURA Teliamura 3

Krishnapur; Maharanipur; Kalyanpur;Dwarikapur; Teliamura; Moharcharra;Howaibari; Mungiakami

16

2 KHOWAI 3

Champahour; Pramodnagar; Khowai;Padmabil; Asharambari; Singicharra;R.C.Ghat; L.N.Pur; Behalabari;Chebri; Dhalabil

3

Khowai

Khowai District 2 Sub divisions 6 Nos. Blocks Total – 19 Nos Tehsils

2.3 Climate (Temperatures) and Rainfall:

Sl. No Range Summer ( in Celsius) Winter ( In Celsius) Average rainfall

1 Maximum 36 degree 28 degree 220cm.

2.4 Major Rivers originating from Khowai:

Khowai

17

2.5 Map of Khowai district:

18

2.6 Disaster Probability :

Sl.No Type of Time of Potential Vulnerable Areas

Disasters Occurrence Impact

June -

1 Flood September Crop, Human, Animal,

1.MungiaKami

2.Teliamura

3. Kalyanpur

4. Padmabill

5. Tulashikar

6. Khowai

Infrastructure loss

2 Cyclone May - December Crop, Human, Animal,

Infrastructure loss Entire District

Entire District

5 Earthquake Jan - December Crop, Human, Animal, (Zone 5)

Infrastructure loss

Entire District,

Specially

Malaria in Atharamuraarea

June -

6 Epidemics September Human & Animal loss

19

Entire District,

June - Specially along

7 Land Slide September Human, Animal, Major Roads

Infrastructure loss

Human, Animal,

8 Fire Incidence December- April Houses Entire District

2.7 MATRIX OF PAST DISASTERS IN THE DISTRICT:

Teliamura :

Type ofHazard

Year ofOccurrence

Areaaffected

Impact onLife Livelihoo d Live stock

Flood

2011

2012

Erosion in riverbank underTLM Sub Div.

1

Nil Nil

Cyclone

2013

2010

2016

Teliamura,

Chakmaghat,

Manipuri Basti

1

1 Nil Nil

Earthquake 2016

Teliamura

(3 Nos Housedamage) Nil Nil Nil

Khowai :

Type ofHazard

Year ofOccurrence

Areaaffected

Impact onLife Livelihoo d Live stock

Flood

2011

2012

Erosion in riverbank underKHW Sub Div. Nil

Ni Ni

Cyclone/2014 Khowai

4 (died) + 1Nil Nil

20

Thunderstorm 2011 Akrabari (imjured)=5

Earthquake 2016 Nil Nil Nil Nil

Flood prone areas under Khowai Sub-Division:-

The following areas of Khowai Sub-Division are considered as flood prone areas.

SLNo.

Name ofBlock/NagarPanchayat

Location Floodpronearea(inhector)

Major cropslikely to bedamage

Vulnerablefamilies(in no’s)

1 Khowai nagarPanchayat

Charganki, Kanchanghat,

Hospital road, Mara nadi,Amla para, Bankar, Uttardurga nagar,Ballarber,Chakber para.

40 hec. Vegetablesand paddy

2100 families

2 Khowai Block Sonatala,Chebri(west),R.Cghat,L.N Pur,Westsonatala,Paschimganki,Paharmura(part),Madhyaganki(part),Pakni charra.

150 hec. Vegetablesand paddy

1500 families

3 TulashikarBlock

Bachaibari 15 hec. Vegetablesand paddy

55 families

4 PadmabilBlock

South Padmabil 15 hec. Vegetables 50 families

Flood prone areas under Teliamura Sub-Division:-

Teliamura RD Block

21

Name of Villages Name of GP

Situ

atio

n People to be affected Area /length ofriver bank(erosion)to beaffected

(1)Brahmachhara Brahmachhara GP

Ero

sion

Govt. Agricultural farmand public crop field

350

(2)Golabari South Krishna pur 10 400

(3)Baishgharia South Krishna pur 40 families 520 m

(4)Nayanpur South Krishna pur 10 families 300 m

(5)Chakmaghat Chakmaghat (i)Near industry area- 10families (ii)Jarailongbari-nearly 20families

(i)200 m

(ii)250 m

(6)Icharbil JagannathbariE

rosi

on20 families 350

meters

(7)Laltila Moharchhara 7 families 300 m

(8)Rajmandal Moharchhara 10 families 600 m

(9)Nayabari North Krishanapur 40 families 800 m

Teliamura Municipal council

Name of Villages Name of GP Situation People to be affected Area /length ofriver bank(erosion)to beaffected

(1)Joynagar Teliamura NagarPanchayet

Erosion 10 families 400 m

(2)South Netajinagar Teliamura NagarPanchayet

Flashflood anderosion

30 families 200 m

(3)North Netajinagar Teliamura NagarPanchayet

Erosion 10 families 200 m

(4)Shantinagar Teliamura Nagar Flash 70 families 300 m

22

Panchayet flood

(5)Rajnagar(Sukantapally)

Teliamura NagarPanchayet

Flashflood

59 300 m

(6)Shivbari Teliamura NagarPanchayet

Flashflood

25 300 m

(7)Karailaong Teliamura NagarPanchayet

Erosion 17 200 m

Kalyanpur RD Block

Name of Villages Name of GP Situation People to be affected Area /length ofriver bank(erosion)to beaffected

(1)Shantipara South Ghilatali Erosion 20 families 400 m

(2)Maragang Kamal nagar Flashflood

(3)Maimansingh para Kamal nagar Erosion 15 families 300 m

(4)Bathekha East Kalyanpur Erosion 10 families 300 m

(5)Gopal Nagar East Kunjaban Erosion 15 families 300 m

(6)Kuchpara East Kunjaban Erosion 14 families 300 m

(7)Kali bari Dwarikapur Erosion 12 families 450 m

(8)Bangla hour Dwarikapur Erosion 5 families 50 m

(9)Shantinagar Durgapur Erosion 10 families crop field 200 m

(10)Munipuri Basti West Ghilatali Erosion(in thebank ofMaharanipurChhara)

20 families crop field 200 m

(11) Kamalnagar SBSchool area

Kamalnagar Erosion 10 families 500 m

23

Flood prone Roads, Bridges and Institutional Buildings:Due to heavy shower and continuing rainfall, flood water stands in some roads and land slides

blocks main roads. Based on the history of occurrence of flood and recent experience, the vulnerablepockets of the Sub-Division are given below.:-

Description/Name of theRoad/Bridges

Location Length Vulnerability like landslide/submersion by floodwater

1 Khowai-Teliamura road (i) Sonatala

(ii) L.N Pur

(i) 200 meter

ii) 200 meter

(i) Submersion by floodwater

(ii) Road breaks by soilerosion by Khowai River

2 Khowai – Kamalpur Road (i) Bachaibari

(ii) Sukia bari

(i) 250 meter

(ii) 2 km

(i) Submission by floodwater

(ii) Land slides in somespots

3 Khowai – Agartala Road viaSubal Singh Hill

(i) Subal singhhill

(i) 3.5 km Land slides in some spots

2.8 HAZARD, VULNERABILITY, CAPACITY & RISK ASSESSMENT (HVCRA):

Hazard: Hazard is an event or occurrence that poses a threat and has the potential forcausinginjury to life and damaging property and the environment. It could be either man-made or naturally occurring in our environment.

Vulnerability: It is the extent to which a community, structure, service and geographicarea islikely to be damaged or disrupted by the impact of a particular hazard on account ofits nature, construction and proximity to hazardous terrain or a disaster-prone area. Thereare two kinds of vulnerability- Physical (Physical location, types of infrastructure andproximity to the hazard) and Socio-economic (degree to which a population is affected inrelation to the prevailing social and economic conditions).

Capacity: The capacities of the people and the communities they live in are the basicbuildingblocks for disaster preparedness, response and development. Capacities are theresources and skills people possess, can develop, mobilize or have access to, whichallow them to have more control over shaping their own future.

24

Risk: Risk is the measure of the expected loss due to a hazard event of a particularmagnitudeoccurring in a given area over a specific period of time.

Thus, Risk = Hazard X Vulnerability/ Capacity

2.9 CAPACITY & RESOURCE INVENTORY (Sub- Division wise)- uploaded on IDRN:

Teliamura SUB-DIVISION:

1. Police stations :

Sl. Name of PS Tele Phone No. O I/C Name Mobile no.

No.

1

Teliamura 03825-262221 S.Shil 9402574199

2 9436535650

Mungiakami Ajoy Debbarma

3 Kalyanpur 03825-226122 Shanti Bhusan Bhuya 9436487438

2.Fire stations:

Sl.No

Name of

firestation

Contact No OI /C name Manpoweravailable (Rankwise)

Equipment available

25

1 Teliamura 03825-262210

Kumud Das 5 Gloves Rubber

Tested up to

25000 volts

1

Search Light 1

Blankets 1

Life Buoy 2

Life Jacket 2

Pump High

Presser Portable

0

Extn. Ladders 2

Stretcher Normal 2

VHF Set Static 0

2 Kalyanpur 03825-261777

Mr. Pratap Gloves Rubber

Tested up to

25000 volts

Search Light

Blankets

Life Buoy

Life Jacket

Pump High

Presser Portable

Extn. Ladders

Stretcher Normal

VHF Set Static

3.Hospitals :

Sl. Name of Hospital No. of MOs Name of MO I/C Contact No.

26

No.

1

Teliamura Rural Hospital 5 Dr. Padmaram Jamatia 03825-262226

2

Kalyanpur Hospital

5

Dr. Sutapa Pal 03825-261221

3. Mungiakami Hospital 2 Dr. Anita Debbarma

4.List of PDS food Godowns:

Sl.No. Name/ Location Capacity Contact persons Contact No.

1 Tuichindraibari SDC, Food 03825-263-622(SDM Office,Teliamura)Kalyanpur SDC, Food

5.Other Equipment /Resources available with private parties and Govt.

27

6.List of Major NGOs/NYK coordinators/NSS

ORGANIZATION NAME

ADDRESS CHIEFEXECUTIVE,

NAME &DESIGNATION

BLOCK TELEPHONE

JAC NorthEast,

Teliamura Shri ArabindaChaudhury,Jt.Director

Teliamura 9612688861

Prayas Teliamura Harandra deb,Secretary

Teliamura

Sl.No.

Type ofequipment

Contact Person Tel. No. Address

1 Dozer EE, PWD (03826) 2222(o)

(03826) 5555(R)

Ambassa Division, PWD

Ambassa Dhalai Tripura.

2 Excavator cumback hoe loader.

EE, PWD (03823)262235(o)

(03823)262236(R)

Southern Division No. II,PWD, Santirbazar, SouthTripura.


EE, PWD (0381)2323591 Agartala Division No. II,PWD, Agartala, Tripura West.


EE, PWD (03824)222363(O)

(03824)222554(R)

Kailashahar Division, PWD,Kailashahar, North Tripura.

28

LIST OF SCHOOLS HAVING N.S.S. UNITS/NCC UNIT UNDER KHOWAI DISTRICT.

Sl.

No

Name of the Schools. Name of the HeadMaster

No. ofVolunteers

Telephonenumber.

1) Kalyanpur H.S. School. Sri Nani Gopal Das 100 03825-2261-230

2) Teliamura H.S. Sri A. Chakraborty 90 03825-262-254

3) Tunchindrai bari H.S. Smti KanikaDebbarma

45

7.List of others Disaster resources available with the SDMs :

30

KHOWAI SUB-DIVISION

1. Police stations :

Sl. Name of PS Tele Phone No. O I/C Name Mobile no.

No.

31

1 Champahour 03825-224494

2 Khowai

03825-222225

32

2.Fire stations:

Sl.No

Name of

firestation

Contact No OI /C name Manpoweravailable (Rankwise)

Equipment available

1 Khowai 03825-222261/101

MishanKanti Roy

Gloves Rubber

Tested up to

25000 volts

Search Light

Blankets

Life Buoy

Life Jacket

Pump High

Presser Portable

Extn. Ladders

Stretcher Normal

VHF Set Static

3.Hospitals :

Sl.No. Name of Hospital No. of MOs Name of MO I/C Contact No.

1Khowai DistHospital P.K Majumder, CMO 9436126119

2 Ampura PHC Dr. Sulata Das 9436590296

3 Chebri PHC Dr. Arindam Debbarma 9863732170

4 Behalabari PHC Dr Biswajit Debbarma 8974736262

5 Baijalbari PHC Dr. Manas Debbarma 8974675335

33

6 Tulashikhar PHC Dr. Bikram Debbarma 9436501294

4.List of PDS food Godowns:

Sl.No. Name/ Location Capacity Contact persons Contact No.

1 Ganki SDC, Food 03825-222236(SDM Office,Khowai)2 Office Tilla SDC, Food

5. Other Equipment /Resources available with private parties and Govt.

Sl.No.

Type ofequipment

Contact Person Tel. No. Address

1 Dozer EE, PWD (03826) 2222(o)

(03826) 5555(R)

Ambassa Division, PWD

Ambassa Dhalai Tripura.


EE, PWD (03823)262235(o)

(03823)262236(R)

Southern Division No. II,PWD, Santirbazar, SouthTripura.


EE, PWD (0381)2323591 Agartala Division No. II,PWD, Agartala, Tripura West.


EE, PWD (03824)222363(O)

(03824)222554(R)

Kailashahar Division, PWD,Kailashahar, North Tripura.

34

6.List of Major NGOs/NYK coordinators/NSS

ORGANIZATION NAME

ADDRESS CHIEFEXECUTIVE,

NAME &DESIGNATION

BLOCK TELEPHONE

BSS KHOWAI BLOCK Shri Bimal Kt.Deb, Jt.Convenor.

KHOWAI BLOCK 222-280

BairadrupShangha.

Laxminarayanpur Shri Pratul Deb,Secretary

KHOWAI BLOCK 229-222

LIST OF SCHOOLS HAVING N.S.S. UNITS/NCC UNIT UNDER KHOWAI DISTRICT.

Sl.

No

Name of the Schools. Name of the HeadMaster

No. ofVolunteers

Telephonenumber.

1) Khowai Govt. (G) H.S. Sri Chandra Kr. Das 75 222-256

2) Khowai Boys’ H.S. Sri Ratan Acharjee 90 222-239

3) Chebri H.S. Smt. Kanabi das 65

35

7.List of others Disaster resources available with the SDMs :

37

CHAPTER 03: INSTITUTIONAL ARRANGEMENTS FOR DISASTER MANAGEMENT

3.1 DDMA

The District Disaster Management Authority is the apex planning and decisionmaking body at the district level. The District Disaster Management Committee will meet atleast once in six months i.e. in the month of May and November before the Disaster seasonunder the chairmanship of the District Collector. An emergency meeting will be called bychairman whenever information is received from the India Meteorological Department, orother warning agencies. The Committee will meet almost daily till the emergency is over.

SL.NO

Name Designation Contact No Email and Fax

1. D M & Collector Chairman 9402136677/ 03825-222023

2. Hon’ble Sabhadipati,Khoai Zila Parisad

Co. Chairperson 9436543185

3. Addl. DM&Collector,Khowai District

Chief Executive Officer 9436773487 -

4. Supdt. Of Police,Khowai

Member 03825-222065

5. MDC, R.C.Ghat,District Council

Co. Chairperson 03825-253-003

6. MDC, Halahali-Asharambari DistrictCouncil

Co. Chairperson 9612317206/9436585238

7. MDC, MaharaniTeliamura DistrictCouncil


8. MDC, KulaiChampahour DistrictCouncil


9. CMO, Khowai Member 9436126119

10. EE, PWD (R&B),Khowai/ Teliamura

Member 9436120157/9436124948

11 EE, RD, Teliamura Member 9774007760

12 EE, PWD(DWS),Khowai

Member 03825-222243

38

3.2 DISTRICT LEVEL CORE TEAM (CRISIS MANAGEMENT GROUP)

Designation Office Address Phone(Office)

Phone(Res)

Mobile

DM & CollectorDM Office,Khowai

03825-222006

SP, Khowai SP, Khowai office 03825-222065

E.E, PWD(R&B)Khowai

Khowai 03825-222-243

Comdt. of 6th Bn.

TSR

R. C. Ghat,Khowa

9436489775

Comdt. of 12th

Bn.

TSR

Chakmaghat,Teliamura

9436928361/

03825-262-007

Divisional Fireofficer

Khowai03825-222-261/101

Comdt. Of 140Bn. CRPF

OfficerCommending ofAssam Rifles 34Bn.

Champahour 9863423272

CEO, MunicipalCouncil, Khowai

Khowai 03825-222286

CEO, MunicipalCouncil,Teliamura

Teliamura 03825-262218

DTO, Khowai Teliamura

CMO, Khowai Khowai 03825-222669

Hon. ExecutiveSecretary, IndianRed CrossSociety.

0381-230-3250

NGO: Teliamura 8014606692

Asstt. Director,

ICAT, Khowai03825-222238

39

DEO, Education,Khowai

Khowai 03825-222032

District Forestofficer,


Divisional Forestofficer,

Khowai

Khowai 03825-262-248 8414942600

The SE, DWS,Khowai

Khowai 9485158269

The AGM,TSECL,Khowai,

Khowai 9436471375

Dy. Dir. ARDD,Teliamura


3.3 DISTRICT LEVEL QUICK RESPONSE TEAM

Designation Office Address Phone (Office) Phone(Res)

Mobile

DM & Collector Khowai District 03825-222006

ADM & Collector Khowai District 9436773487

Sr. DeputyMagistrate,

DM’s Office,Khowai 9436542212

SE,PWD(R&B)Khowai Khowai 03825-222-243

Subeder, 6th BnTSR Ramchandraghat 9436489775

Subeder, 12th BnTSR Chakmaghat

9436928361/

03825-262-007

OC, Padmabil PS

OC, ChampahourPS Champahour 9436469397

OC, Khowai PS 03825-222225

OC, Kalyanpur PS 03825-261222

40

OC, Teliamura PS 03825-262221

OC, Mungiakami PS 03825-295897

Comdt. Of 140 Bn.CRPF

OfficerCommending ofAssam Rifels

Adjutant, A/R 35Bn,Khowai

9436683190

CMO, Khowai Khowai 03825-222669

O/C, Khowai FireStation Khowai

101/

03825-222261

O/C, Kalyanpur FireStation 03825-261777

O/C, Teliamura FireStation Teliamura 03825-262-210 9612654512

Asstt.Commandant 6th Bn TSR Member 9436489775

Adjutant, A/R 35 Bn,Khowai Member 9436683190

Sub.34th Bn Assam Rifle Member 9863423272

Insp. 73 Bn. BSF Member 03825-299440

41

3.4 SUB- DIVISIONAL DISASTER MANAGEMENT COMMITTEES

Teliamura Sub Divisional Disaster Management Committee

SlNo

Name Designation ContactNumbers

Roles and Responsibility

1 SDM ,Teliamura Chairman 03825-263-622/9436131568

-Coordination with all linedepartments

-Facilitating in Sub DivisionalLevel Planning for-Mitigation,preparedness, Response andManagement

-Gap analysis,

-Vulnerability analysis

-Risk assessment

-Initiatives for capacitybuilding (Training, activities)

-Monitoring the whole process(Disaster Preparedness,Mitigation Response, andManagement)

-Inputs for updating Blocklevel, Sub Divisional levelPlan

-Re-designing of Action Plan,Committee set up,responsibility as persuggestion.

-As per need

2 BDO ,TLM Member 03825-262-253/9612325451

-Sharing of Progress Report(achievement), Gaps(identified), situationalanalysis report (area/ GPwise)- Vulnerability and Riskassessment and capacity.

-Plan of Action Sharing (onmitigation, responsepreparedness and managementactivities undertook to reducevulnerability and risk andoutcome of the same.)

42

-Coordination

-Monitoring of preparednesslevel (Sub divisional area)

3 BDO,KLNP Member 03825-261-375 Do

4 BDO, MGK Member 9436593362 Do

5 EE, PWD, Teliamura Member 03825-262-250 -Ensuring and monitoringearth cleaning work in theTeliamura Block, NagarPanchayet and MungiakamiBlock area.

-preparing contingency planfor any emergency arrives.

6 SDPO, Teliamura Member 03825-262-234 Monitoring and facilitatingRescue operation and law andorder.

7 ARDD, Howaibari 9436516311 -Relief distribution to affectedcommunity

-Monitoring the over allsituation and reporting toSDM

8 DCM, Maharanipur Member 9436463124 -Relief distribution to affectedcommunity

9 MOIC,Teliamura Rural Hospital Member 03825-262-226 -Stock piling of life savingmedicines for emergency

-Transferring medicine stocksfor First Aid to the GPVolunteers/ Sector Assistants(as per requirement)

-Preparing contingency planfor emergency

-Facilitating Training programon First Aid for GP and SubDivisional level Volunteers

10 O/C, Police Station,Teliamura Member 03825-262-221 Monitoring and facilitatingRescue operation andmaintaining law and order.

11 Asstt. Co.12 Bn.TSR Member 9436456066 Monitoring and facilitatingRescue operation andmaintaining law and order.

12 Capt, 38 Bn, AR, Tuchindrai 9612768230 Do

13 DGM, Teliamura Member 0936541592 -Ensuring energy supply in the

43

shelter places

-Ensuring alternative powersupply for emergency(contingency plan)

14 SDC, Food, Teliamura Member 03825-262-342 -Ensuring food itemsdistribution to affectedcommunity as well as inshelter places and PDS workssmoothly.

-Preparation of contingencyplan for distribution of fooditems/ rice/ salt/ sugar etcthrough PDS and Stock pilingof the same

15 CDPO,Teliamura Member 03825-262-171 Monitoring the shelter places –food, health and sanitation,camp management,

-Conducting awarenessprogram with lactatingmothers, children on Dos andDon’ts in ICDS centre

16 O/C Fire Service, Teliamura Member 03825-262-210 Monitoring and facilitatingRescue operation

-Facilitating Trainingprograms on Rescue for GPvolunteers and Sub Divisionallevel Volunteers

17 JE,PWD,Kalyanpur Member 03825-261389 -Ensuring and monitoringearth cleaning work in theKalyanpur Block area.

-preparing contingency planfor any emergency arrives.

18 EE, RD, Teliamura 03825-262095 Do

19 SDO,DWS,Teliamura Member 9612125167 -To ensure smooth drinkingwater supply during disasterand after disaster to theaffected community and inshelter place.

-To disinfect water sources (ifwater sources are reportedinfected )

-To ensure water supply lines/points are protected fromerosion and water logging.

44

-Preparing contingency planfor any emergency

20 SF,Teliamura Member 9436481926 Monitoring the shelter places –food, health and sanitation,camp management,

21 DFO, Teliamura 03825-262248 To be decided as per situationand as per IRS

22 SA, Teliamura 03825-262274 To be decided as per situationand as per IRS

23 I/S, Teliamura 9856029807 To be decided as per situationand as per IRS

24 Reporter, ICA, Teliamura To be decided as per situation

25 Sup. (Panch), Mungiakami 9436736508 To be decided as per situation

26 Dilip Bhattacharjee, LDC, O/oSDM, Teliamura

8730984384 To be decided as per situation

27 Harishankar Debnath, ResourcePerson


28 Prashanta Chaudhury, ResourcePerson


Khowai Sub Divisional Disaster Management Committee (Checkwith Sub Div) :

SlNo

Name Designation Contact Numbers

1 SDM ,Khowai Chairman 03825-222236 /222224 / 9436132682

2 SDO, WR, Khowai Member 03825-222234

3 BDO ,Khowai Member 03825-222244

4 BDO,Tulashikhar Member 03825-223043/222100

5 BDO, Padmabil Member 03825-222991

6 Suptd. Of Fisheries,Khowai Member

7 Principal,DDMC Member 03825-222226

8 Principal,JNV Member 03825-222656

9 Asstt.Director,ARDD Member

45

10 MS, Sub Divisional Hospital,Khowai

Member 03825-222669

11 EE,PWD,Khowai Member 03825-22243

12 O/C, Police station, Khowai Member 03825-222225

13 HM, Khowai Boys School,Khowai

Member 03825-222239

14 Suptd.of Horti.,Khowai Member 03825-224564

15 SA,Agrit.Khowai Member 9436457754

16 Asstt.Director,Food & CivilSupply, Khowai

Member 9436582526

17 SIO,ICA,Khowai Member 9436124884

18 O/C Fire Station,Khowai Member 03825-222261/101

19 Asstt.Commandant 6th Bn TSR Member 9436489775

20 Adjutant, A/R 35 Bn,Khowai Member 9436683190

21 Sub.34th Bn Assam Rifle Member 9863423272

22 Insp. 73 Bn. BSF Member 03825-299440

3.5 INCIDIENT RESPONSE SYSTEM (IRS), Khowai :

Incident Response System

RESPONSIBLE OFFICER

DM & Collector, Khowai

Information and Media Officer:

Deputy :

Dy. Director, ICAT

ADM, Khowai

Safety Officer Liaison Officer

SP Khowai INCIDENT COMMANDER :- DC, DM Office, Khowai

46

SDM, Teliamura/ Khowai

OPERATIONS SECTION

PLANNING

SECTION

CHIEF:

BDOs,TLS/KHW/PDB/KLP/TLM/MGK

LOGISTIC SECTION:

DCM, Teliamura/ Khowai

CHIEF: SDPO, Teliamura/Khowai

Response Transportation

Branch Branch Service Support Finance

Branch Branch Branch

Divisions Road Resource

(Geographical)

Unit

Communic Resource

Time Unit

ation Unit provisioning

Rail Situation Unit Unit Compensation

Group

Water

Medical

Facilities

/ claim U nit

(Functional) Documentation

Unit(Single Unit Unit

Resource

Air

Procurement

Task Force/ Demobilization Ground

Unit

(Helico Food

Strike Team) pter) Unit Unit support

Unit Cost Unit

47

3.6 District Emergency Operation Center (EOC) and Linkages withOther EOC at State and Sub-District Levels

DISTRICT EOC:

The District EOC is under control of the District Collector, which will beoperational round the clock all through the year and is the nerve center for thefollowing activities.

• To Monitor, Co-ordinate and Implement the activities for effectivedisaster responses as well as management of available resources.

• In a disaster time the District EOC will operate under the central authorityof the District Magistrate & Collector, exercising emergency power toissue directives to all

departments to provide emergency response service.

• EOC will co-ordinate with the State disaster response machinery forappropriate support and smooth flow of information.

• The EOC will be manned round the clock for emergency responses.

• The District EOC will be placed in the Emergency Section of the DistrictCollectorate.

The EOC shall be under overall charge of the Collector. In the absence ofCollector, ADM or Emergency Officer or any other Officer on duty at that point oftime shall remain in charge of EOC. The person in charge of the EOC shall bepersonally responsible for implementation of the Standard Operating Procedure(SOP).

48

Personnel Deployment

Designation Department Requirements

As per Roster durty chart As per Roster durty chart

1.Contact Diary

2.SOPs

3.Attendence Register

4.Message Register

5.Call receipt Register

6.Message delivery Register

7. .Roster duty register

8.DDMP

9. Functional VHF set

10. TV with DTH connection

11. Printer

EMERGENCY OPERATION CENTER AND SUB-CENTERS

SNo

EOC Location Nodal officer Contact

Telephone IPPhone

E-Mailid

1 DEOC – HQ Khowai

2 EOC- Subcentre

SDM’s Office,Teliamura

3 EOC- Sub-centre

SDM’s Office,Khowai

4 PoliceControlRoom

Khowai

50

CHECKLIST FOR CONTROL ROOM:

Activities Pre Disaster DuringDisaster

PostDisaster

Assignment of Duty

Maintain inventory of resources

Identification of Weak andvulnerable points

Proper setting up of the controlroom

Provide information who need it

Service division and assignduties

Receive information on a routinebasis and record

Receive preparedness reportfrom various relevant dept.

Basing on the reports feedbackto the district authority and others

Vulnerable area map displayed

Imp. Phone numbers

Assignment of Duty

Maintain inventory ofresources

Identification of Weakand vulnerable points

Proper setting up ofthe control room

Service division andassign duties

Receive information ona routine basis and record

Receive preparednessreport from variousrelevant dept.

Vulnerable area mapdisplayed

Imp. Phone numbers

Provideinformationwho need it

Basing onthe reportsfeedback tothe districtauthority andothers

Basingon thereportsfeedback tothe districtauthorityand others

51

CHAPTER 4: PREVENTION & MITIGATION MEASURES

4.1 Prevention Measures:

Various activities have been undertaken in Khowai District for prevention ofriver embankment erosion and floods.

4.2 Mainstreaming in Development Plans and Programs:

Sl No. Agencies Activities

1. PWD (R&B) Pre-construction Planning to ensure disaster

resistant structures. Alternative exit routes in

buildings. Survey of disaster prone areas and

undertaking adequate safety measures.

2. PWD (DWS) Avoid highly earthquake prone areas while

making bunds for water bodies, Water from

different sources to be tested to ensure

uninterrupted supply of drinking water

3. RD Dwelling houses constructed under IAY are to

be assigned with retrofitting to be able to

withstand earthquakes, Supplement other

agencies in construction of roads, canals,

water bodies, shelters . To include Disaster

risk assessment in MGNREGA social audits.

4. Urban Local Restrict unplanned construction specially in

Bodies high risk areas

5. Food & Civil Ensure adequate stock of essential

supplies commodities

6. Health Ensure prevention and surveillance

measures, Maintain adequate stock of drugs

and equipment at all levels of healthcare

system.

7. Sports and Youth Sports festivals are good platforms for

affairs awareness generation

8. Education Disaster prevention can be part of curriculum,

Training can be imparted in the schools

9. Forest Prevent deforestation to prevent landslides,

Awareness on ill-effects of Jhum, Prevent

forest fires

10. Agriculture Promotion of Crop Insurance/ Draught

resistant crop varieties

52

Remarks

Awareness generation, conducting training & workshops for the staff andvolunteers (All agencies)

53

4.3 Sector wise Mitigation (Vulnerability Reduction) Measures:

Type ofSector

Sub Sector Mitigation Measures ResponsibleDepts.

TimeFrame

Communication&Infrastructure

Communication

Ensure maintenance and goodrunning condition of communicationsystems

Telecom andDistrictAdministration

By 31st

of May

Drinkingwater andsanitation

Repair of the

Damaged standpoints

Check the

Leakage of overhead tanks andpipes

DWS All thetime

TechnologyDissemination

Installation of VHF in all the blockheadquarters

DistrictAdministration

BeforeMay 31st

Health/AnimalHusbandry

IEC Activities Walling, posters, rallies, streetplays, volunteers training, taskforce training

NGO selectedby the districtand CDVO,

By May31st andafterthereceiptofwarning

Vaccination Stock piling of vaccines CDVO &CDMO

By June30th

Training Health care, sanitation, first aid CDVO &CDMO

Afterthe 1st

NaturalCalamityMeeting

Livelihood Awareness Walling, posters, rallies, streetplays, volunteers training, taskforce training

NGO selectedby the districtand CDVO

By May31st andafterthereceipt

54

ofwarning

Agriculture Flood

Resistant crops/

Alternative cropping

Drought

Resistant – short duration paddy

Crop insurance

Coordination with Irrigation andDRDA

Agricultureandhorticulturedepartment

Normalperiod

PrefloodPeriod

Horticulture Nursery raising

Insurance

HorticultureDepartment

Normalperiod

Preflood

Insurance IEC Activities Walling, posters, rallies, streetplays, volunteers training, taskforce training

NGO selectedby the districtand CDVO

Duringnormalperiod

Livelihood Ensure insurance of livestock,crops, work sheds/workshops etc.

Agriculture,CooperativeSociety

Duringnormalperiod

Life Awareness NGOs Duringnormalperiod

RoadCommunication

Road &bridges

-Training to conncerned dept,NGOs etc

-Conduct regular Mock Drill

-Identification/ repair of main andalternative routes

-Repair of main roads

- Regular maintenance of bridges PWD(R&B)

Duringnormalperiod

Embankment

Embankment - Strengthening &raising the heightof Weak embankments, points

-Storage of flood fighting material PWD(R&B)

Duringnormalperiod

55

like sandbags, bamboo’s mat etc

Sheltering

Safe Shelters -Building of safe shelters

- Ensure maintenance of shelters

-Identification of shelter places,schools, community halls etc

- Preparation of moulds & cattleshelters

Sub Divisionaland Districtadministration

Duringnormalperiod

Power

Power supply -Ensure proper maintenance of

Electric Sub Stations, power grids

-Complete electrification through outthe District

- Install Solar Lamps near safeshelter and ensure its maintanance

TSECL

Throutthe year

56

CHAPTER 5: PREPAREDNESS MEASURES

5.1 Stakeholders involved in disaster response:

Sl Stakeholders Responsibility

1 DM & Collector,Khowai

Incident Response System (IRS), Coordinate the activities ofvarious agencies /organizations and If necessary invoke, helpfrom the local Army unit, the State Government and theCentral government

2 SP, Khowai Evacuation of the incident areas , provide police wirelesscommunication, search & rescue, first aid and to maintain law& order immediate after disaster. He /She will take all steps toensure safety of life and property of every citizen inconsultation with the District Magistrate. Control entry to theemergency area by establishing various naka points

3 Div Fire Officer search & rescue, first aid , firefighting, evacuation, removal ofcollapsed houses, walls etc

4 CMO Medical plan for preparedness & mass casualty management,preventive & curative healthcare in the affected areas andhospitals

5 MS, District Hospital Medical plan for mass casualty management, medical aid inthe hospitals

6 EE, PWD (R&B) Disaster preparedness, Provide engineering support in searchand rescue, demolition of weak/ damaged buildings,emergency restoration of roads and bridges, assessment ofquantum & extent of loss, availability of JCBs/otherequipments from private parties

7 AGM, TSECL Restoration of electric supply, maintenance and repairing,availability of DG sets from private parties

8 CEO, KhowaiMunicipal Council &Teliamura MunicipalCouncil

Evacuation/warning/search and rescue, Debris clearance,demolition of damages of structures, cleaning and maintainingdrainage system, Disposal of dead

9 The CO, TSR-6th Bn& 12th Bn

search & rescue, first aid , evacuation etc

10 SIO, ICA, Khowai Awareness campaigns, Warning, control of rumors/ panic,media coverage (print media and electronic media

11 SE, PWD (DWS), Supply of drinking water and other related sanitation materialsin shelter houses and affected areas

12 Dy. Director ARDD Cattle vaccination in flood scenario Carcass disposal,arrangement of shelter/fodder/ medicines for animals

57

13 Dist Forest Officer, Promotion of erosion preventing plantations. Clearance ofbroken trees and bushes to clear road transportation, co-operation in rescue works

14 Dy. Director Food &Civil supplies

Arrangements of essentials commodities, and other relatedmatters, to continue PDS

15 Dy. DirectorAgriculture

Promote Crop Insurance/ Draught resistant crops, Restorationof normalcy in Agri crops

16 District EducationOfficer (DEO),

School Safety and Mock Drill in schools

17 SDM, Teliamura/Khowai

Arrangement of shelter houses , essential commodities to theaffected victims, Incident commander/overall supervision atSub-division level, financial assistance to victims

18 DTO, Khowai Enlisting various classes of vehicles available, arrangingvehicles for evacuation

5.2 Search & Rescue:

SEARCH AND RESCUE (SAR) TEAM:

TSR-6th Bn

59

TSR-12th Bn

61

10th Bn, BSF, Khasiamangal, Teliamura

63

Assam Rifels, 34 Bn, Ganki, Khowai

64

5.3 EVACUATION TEAM FOR DISASTER MANAGEMENT UNDER KHOWAI

65

DISTRICT POLICE

Sl No Name Designation Ph. No

1 Sri Jayanta Chakraborty SP, Khowai 03825-222041/222091

2 Sri Lacky Chowhan SDPO, Teliamura 03825-262234

3 Sri Rajib Gopta SDPO, Khowai 03825-222226

5.4 Damage Assessment Team

Teliamura

EE, RD Teliamura Coordinator 03825262095

EE PWD (R&B), Teliamura Member 9436124948

DCM, Teliamura Member 9436463124

BDO, TLM/KLP/MGK TLM: 03825-262-253/9612325451/KLP: 03825-261-375/ MGK:9436593362

Tehesilder, Member O/o SDM, Teliamura

DFO, Teliamura Member 03825-262248

ARDD, Teliamura Member 9436516311

Supdt. Agri., Teliamura Member 03825-262274

Supdt. Fisheries, Teliamura Member 9436481926

Khowai

SDM,Khowai Coordinator 9436137705

DCM,Khowai Member 03825-222656

BDO,Khowai/TLS/PDL Member 03825-222244/223043 &222100 / 2222991

DGM,TSECL Member 03825-222259

66

SA,Khowai Member 03825-222264

Suptd. of Horti,Khowai Member 03825-22564

EE,PWD,Khowai Member 03825-222243

Asstt. Director,ARDD Member 03825-223935

5.5 Mechanism for checking and certification of logistic, equipments and stores:

Disaster equipments and other disaster related materials are stored at differentlocations (SDM/DM/TSR/Fire Service Offices). These materials are being checkedonce in a year by technical teams constituted by the state government and alsobeing used in different mock drills and capacity building trainings.

5.6 Operational checkup for Emergency Operation Center:

This is done on quarterly basis while conducting mock drills at the Districtand Sub-division level.

67

5.7 Seasonal inspection of facilities and critical infrastructure

Sl no facilities and Responsibility Timeframe

critical

infrastructure

1. Electric Supply TSECL March/April/

Sept&Oct

2. Drinking water SE, DWS Whole year

Supply

3. Road and Bridge SE, PWD(R&B) June/July

4. Embankment SE-I & II,WR March/April/

Sept&Oct

5. Railway Lines Dy. CE, NF March/April/

Railway Sept&Oct

6. Drainage & By EO AMC/NPs Whole year

Garbage

Clearance

5.8 Department-wise Preparedness Measures: SOPs

(i) AGRICULTURE DEPARTMENT:

68

Identify hazard prone zones.

Skill upgradation trainings for the officers/supporting staffs & volunteers.

Formation of teams & delegation of areas of operation.

Equipment/machines etc., to be upgraded & maintained in working condition.

Important telephone/contact details to be made available.

Keeping close contact with administration.

Encourage & ensure crop insurance by farmers.

Determine the quantity, type of seeds/plants/medicines/tools and equipments etc.which will be required per district/block/village, in case of an emergency.

Ensure people/farmers take the advantage of new schemes, technology and facilitiesprovided by the government.

Listing possible storage godowns.

Pre-contract with suppliers (seeds/plants/medicines/manure/tools/equipments).

Estimate & maintain registers of type of agriculture practices, land use pattern, type ofcrops according to seasons, quantity of production, amount of cultivated area, insuredcrops etc & keep them updated.

Monitor pest & disease control.

Generate awareness on community level preparedness.

(ii) HEALTH DEPARTMENT

Identify likely diseases associated with disasters.

Set up location-wise quick response teams with team leaders and supporting staff(Identify by name & allocation).

Sufficient stock of medicines/ disinfectants/vaccines to be kept ready at differentlocations in the district

Keep sufficient ready to use first aid kits/ ambulances

Skill upgradation trainings for the officers/supporting staff & volunteers.

Plan for emergency accommodation for staff & other officers from outside areas.


69


Keeping close contact with Administration.

Determine the quantity, type of medicines, medical support , equipments etc. that will berequired per day/district/block/village, including relief camps etc. in case of anemergency.

Maintain inventory including portable equipments at different locations.

(iii) ARDD

Skill upgradation trainings for the officers/supporting staff & volunteers.


Equipment/machines etc. are to be maintained in working condition.


Keeping close contact with the Administration.

Determine the quantity, type of fodder/medicines etc. which will be required perday/district/block/village , including relief camps etc. in case of an emergency.

Listing possible shelters (camps) for animals.

Pre-contract with suppliers (fodders/medicines/equipments).

Maintain livestock update.

Identify hazard prone zones.

Monitor disease control.

Encourage farmers to insure their livestock.

(iv) DWS DEPARTMENT :

Identify hazard prone zones. Maintain a list of weak points/disaster prone areas.

Skill upgradation trainings for the officers/supporting staff.

70


Plan for emergency accommodation for staff & other officers from outside areas.



Mitigations undertaken as per the plan.


Pre-contract with suppliers (tools/equipments).


(v) POLICE DEPARTMENT


Skill upgradation trainings for the officers and supporting staff & wardens /post wardens.

Mock drills according to plan.

Equipment/machines to be upgraded & maintained in working condition.

Emergency Control Rooms operational.

Adequate warning mechanism for evacuation.

Identification of alternative routes.


Antisocial elements/groups identified.

Identification of sensitive areas and patrolling therein

Patrolling on important buildings/ highways.

Support to the Administration on training of volunteers.

Keeping close contact with the Administration

(vi) FOOD & CIVIL SUPPLIES DEPARTMENT

Identify hazard prone zones. Formation of teams & delegation of areas of operation.

71

Determine the quantity & type of supplies required in a disaster (e.g. dry food, ready toeat food, essential commodities, SKO, LPG, POL, toiletries, blankets etc.) & tie up withsuppliers.

Identify storage facilities, location & capacity wise.

Maintain a list of suppliers of different commodities in the State & outside the State( inthe NE region)


Pre-contract with suppliers.

(vii) PUBLICWORKSDEPARTMENT (R&B)


Skill upgradation trainings for the officers and supporting staff.

Mock drills according to plans.

Identify weak structures/weak points vulnerable to Earthquakes/Landslides.

Inspect all roads, bridges, including under water inspection of foundations and piers. Afull check should be made on all concrete and steel work.

Equipment/machines etc., to be upgraded & maintained in working condition;procurement of tent equipments.

Emergency fuel stored, vehicles including batteries inspected & maintained in workingcondition.

Preparation of possible helipads; give information of their location-their longitudes /latitudes to State/District Control rooms.

Non-destructive tests & retrofitting of lifeline buildings & important structures to ensureseismic proofing (along with the Urban Affairs Department).

Heavy equipments, such as front-end loaders, should be moved to areas likely to bedamaged and secured in a safe place.

Retrofitting of roads.

Listing of safe alternative routes.


Training of masons on retrofitting and building bye-laws (along with the Urban AffairsDepartment).


Pre-contract arrangement with suppliers for requisite equipment/stores.

72


(viii) TSECL

Clear definition of individual domain - who will do what?

Skill upgradation trainings for the officers/supporting staff.

Identify hazard prone zones. Formation of teams & delegation of areas of operation.

Equipment/machines etc., to be maintained in working condition.


Pre-contract with suppliers (equipments).

Arrange disaster management tool kits, at each sub-station, comprising cable cutters,pulley blocks, jungle knives, axes, crowbars, ropes, back saws spanners and tents forcrews.


(ix) FOREST DEPARTMENT

Promotion of shelter belt plantations.

Publishing for public knowledge, details of forest cover, use of land under the forestdepartment, the rate of depletion and its causes.

Keep saws (both power and manual) in working condition.

Provision of seedlings to the community and encouraging plantation activities, promotingnurseries for providing seedlings in case of destruction of trees during natural disasters.

IEC activities for greater awareness regarding the role of trees and forests for protectionduring emergencies and also to minimize environmental impact as a result ofdeforestation like climate change, soil erosion, etc.

Increasing involvement of the community, NGOs and CBOs in plantation, protection andother forest protection, rejuvenation and restoration activities.

Plan for reducing the incidence, and minimise the impact of forest fires.

73

(x) ICA DEPARTMENT

Creation of public awareness regarding various types of disasters through mediapropagation

Dissemination of information to public and others concerned regarding do’s and don’ts ofvarious disasters

Regular liasioning with the media print & visual

(xi) FIRE SERVICE

Regular checking of fire tenders and keeping them in full working condition


Skill upgradation trainings for the officers and supporting staff in firefighting, search &rescue

Mock drills according to plans.

Materials required for use in emergency should be indented for and kept in reserve

Keep in touch with other fire stations in the District

Keep in close contact with the District administration

5.9 COMMUNITY PREPAREDNESS:

Community Warning system:

(i) Intimation from SEOC/IMD/Media

(ii)) Developing of Warning Message with easily understandable terminology

(iii) Flash the emergency message/ Warning message by SDM/ICA/WR/Police to thetargeted community using PA system

74

Community Awareness Education: Several programs are being conducted tocreateawareness among the community. These are as:-

(i) IEC Materials- Wall Painting, Hording, Banner on Safety Tips, Handbills are beingdistributed during meetings/ workshops/ training programs and on special occasions suchas – Mela etc.

Expected Outcome: Community and families know Dos and Don’ts of earthquake, cycloneand flood.

5.10 KNOWLEDGE MANAGEMENT , NETWORKING AND SHARING:

DDMA is uploading information on resources in IDRN/ SDRN in regular intervals. Properdocumentation are also made after conducting each program/ activity related to DRR with thekey points:- Gaps/ Suggestion for improvement and lessons learnt which are regularly beingshared with Revenue Department.

5.11 SHELTER HOUSES:

Identification of shelter houses (single/Double storied) with capacity:

Cyclone/ Flood shelters with capacity.

Teliamura Sub Division

Teliamura RD Block

Relief Camp Camp incharge

Area to be covered Typeofcamp

Facilities

(1)MaigangaSukanta VidyaNiketan

(2)Maharanipur HSSchool

The H/MMaigangaSukantaVidyaNiketan

Areas :(GPs)

(1)Uttar Krishanapur

(2)MadhyaKrishnapur

(3)Maiganga

(4)South Krishnapur

Pucca All suggested facilitiesavailable

75

(5)Chakmaghat

(6)Laxmipur

Do Asst. SectorOfficer

Do

(1)Moharchhara HSSchool

(2)Duski school

(3) South PulinpurGP

(4) Hadrai ADCVillage Office

(5)North Pulinpur

SectorOfficer

Areas:

(1)Jagannathbari GP

(2)Moharchhara

(3)Duski

(4)North Pulinpur

(5)Hadrai

(6)South Pulinpur



Do

(1)Tuichindrai HSSchool

(2)Howaibari School

(3)PaschimTeliamura GP

SectorOfficer

Areas:

(1)PaschimHowaibari

(2) Howaibari

(3)Sardu karkari

(4)Tuichindrai

(5)PaschimTeliamura



Do

(1)Gamaibari andRupa chhara GP

SectorOfficer

Areas:

(1)Rupachhara

(2)Khasiamangal

(3)Gamaibari

(4)Brahmachhara


76


Do

Kalyanpur RD BlockRelief Camp Camp incharge Area to be

coveredType of camp Facilities

(1)Dwarikapur School

(2)Kalyanpur HSSchool

Sector Officer Areas:

(1)PaschimDwarikapur

(2) Dwarikapur

(3)PaschimKunjaban

(4)PurbaKunjaban

Pucca All suggestedfacilitiesavailable

Asst. SectorOfficer

(1)Mohar chhara HSSchool

(2)Kalyanpur HSSchool

(3)Rup Rai and RSPara GP


(1)Kalyanpur

(2)Rup Rai

(3)RS Para

(4)PurbaKalyanpur

(5)Kamal Nagar


Asst. SectorOfficer

Do

(1)Ghilatali HS School

(2)Ratia HS School


(1)Ghilatali

(2)Uttar Ghilatali

(3)PaschimGhilatali

(4)Pramodnagar


77

Asst. SectorOfficer

North Ghilatali School Sector Officer Areas:

(1)Durgapur

(2)DaskhinDurgapur

Teliamura Municipal Council

Relief Camp Camp in charge Area to becovered

Type ofcamp

Facilities

(1)Netajinagar HighSchool

(2)Saradamayee School

(3)Shishu Malancha

(4)Teliamura HS School


(1)Shantinagar

(2)Joynagar

(3)netajinagar

(4)Rajnagar(Sukanta Pally)

(5)Shivbari

Pucca All suggestedfacilities available

Asst. SectorOfficer

78

Khowai Sub Division

80

CHAPTER 6: CAPACITY BUILDING AND TRAINING MEASURES

6.1 APPROACH & CAPACITY BUILDING PLAN OF DIFFERENT STAKEHOLDERS :-

6.2 Institutional Capacity Building:

Action Plan for DRR activities under Khowai District for year: 2016-17.

Sl Activity The Process Time line Outcome

1 DDMAMeeting

Quarterly meeting forfollow up (i)preparedness level inthe District(ii)monitoring DRRactivities/ programs (iii)Designing need basedstrategy/ policy

(or as frequent as perneed)

(i)June,16(ii)Sept,16(iii)Dec,16 (iv)March,17

-Preparedness level as pergoal set up has beenreviewed

-Need based strategy hasbeen adopted to achieve theGoal: Reduction of losses andlives and properties

-Output of ongoing DRRactivities has been followed.

2 CoreCommitteemeeting

(i)District level CoreCommittee :Quarterlymeeting for follow uppreparedness level inthe District andmonitoring DRRactivities/ programs

(ii)Sub Divisional leveland Block level CoreTeam: Quarterlymeeting for follow uppreparedness level inSub Divisional and Blocklevel and monitoringDRR activities/programs

(i)July,16(ii)Oct,,16(iii)Jan,17(iv)March,17

-Preparedness level as pergoal set up has beenreviewed

-Plam for Monitoring andevaluation prepared andresponsibility assisgned

81

3 Meeting ofDistrictAdvisoryCommittee

Identification ofvulnerable houses andbuildings andidentification ofmitigation measures

By Dec,16 List of vulnerable houses andbuildings prepared andincorporated in GP/Block/Sub Division/ DistrictPlan with suggestion formitigation measures for eachidentified housese.

82

4 Meeting ofQuickResponseTeam(QRT) atDistrict,SubDivisionand Blocklevel

-Planning for Capacitybuilding Training incommunity level and inschool level

-Organinzing Mock Drillsin community and schoollevel

(i)June,16(ii)Sept,16(iii)Dec,16 (iv)March,17

-Plan prepared for organizingCapacity building Training inCommunity level ( @ everymonth 5 Nos training in eachBlock)

(ii)Responsibility assigned fororganizing the same

(iii)Prepraedness level forresponse reviewed and newstrategy developed as perneed

5 Capacitating DEOC/EOC at SubDivisionand Blocklevel

-District level Capacitybuilding training withControl Room Staffs forsmooth functioning ofcontrol room (such as-information collection,dissemination,information analysis,follow up of SOP,handling EOCequipments,networking, recordkeeping etc)

Sept,16

March,17

EOC staffs are capaciated inperforming duties and wellaware of following SOP

6 Orientationof NodalOfficers

2 Days District levelorientation program onDRR Concept and rolesand responsibility ofNodal Officers,departmenta planpreparation, SOPpreparation

June,16 Nodal officers knows how toprepare departmentalDisaster Management Plan

7 Preparationof DisasterManagement Plan atDistrict,SubDivision,Block,NagarPanchjayetandGP/Village

-3 days RefresherTraining to (a) PRISecretaries, PRI Staffs,(b)Block, Sub DivisionalStaffs and (c) DistrictStaffs on DRR Conceptand Plan preparation

(d)Vulnerability and riskanalysis

(e)Identification of DRRactivities integrating

By Dec,16 -GP/VC level DisasterManagementPlan,2013-14prepared

-DPP activities as identified inGP level has beenstreamlined in Block, SubDivisional, and District Plan

-DRR activities has beenintegrated with development

83

level with Developmentschemes

schemes

8 Develpmentof IECMaterials

-Wall Painting, Hording,Banner on Safety Tips

By Aug,16 Community and familiesknow Dos and Donts ofearthquake, cyclone andflood

9 AwarnessProgram

Village level AwarenessProgram using CD/ DVD@ 5 Nos every monthby BDOs. Priority :Villages situated over orcloser to fault line

Round theplanperiod

Community and familiesknow safety tips ofearthquake, cyclone andflood

10 First Aid &RescueTraining totheidentifieddisastermanagement teammembers atsubdivisions,blocks andpanchayets..

Search & Rescue andFirst Aid Training to GPVolunteers and Families(living in vulnerablehouses such as mudwalls) by QRT. Priority :villages situated on orcloser to the MajorFault, Major lineament ,Minor lineament (as perTectonic Map)

@ 2 Nos training in eachsub Division in eachmonth

Round theplanperiod

GP volunteers has beentrained on search & rescueand first aid operation

11 Mock drill :2 mockdrills indistrict ,SubDivisions,Blocks,panchayets,Schools.

Block level : Communitylevel Mock Drills (monthly ) to beconducted involving GPVolnteers, families livingin vulnerable houses,NGOs, QRTs, GPDisaster ManagementCommittees.

Sub Divisional level:Mock Drills (3 times in ayear) to be conducted2-4 places at a time inthe Sub Divisional areainvolving GP Volnteers,families living invulnerable houses,NGOs, QRTs, GPDisaster ManagementCommittees, Block and

Round theplanperiod

Families living in vulnerablehouses, GP DMTs, GP DMCsknow their roles andresponsibilities during anydisaster

84

Sub Divn. Level CoreTeam, Block and SubDivisional DisasterManagementCommittee.

District Level: MockDrills (twice in a year)to be conducted 8-10places at a time in theDistrict involving GPVolnteers, families livingin vulnerable houses,NGOs, QRTs, GPDisaster ManagementCommittees, Block andSub Divisional DisasterManagement Committeeand DDMA along withDistrict level QRT &Core Team

12 Mock Drillin schools

Monthly Mockdrill to beconducted all of asudden in the multistoried school buildingor having old buildings.

@ 2 Nos schools in eachsub Division in everymonth

Round thePlanperiod

Students and School staffs,teachers practicing dropcover hold, evacuating safely

13 Strengthening SHGMemberson DisasterManagement

Workshop onStrengthening SHGMembers as well aspreparation of FamilyDisaster PreparednessPlan preparation

@ I Nos workshop ineach Block

By Jan,17 SHG members are sensitizingfamilies and its members inpreparation of family levelDisaster Preparedness Plan

14 SchoolSafety Planshould beworked outjointly byDistrictAdministration andSchoolEducation

(i)Refresher TeachersTraining should beconducted for SchoolSafety Plan preparation.

(@ 1 Nos RefresherTeachers Training ineach sector round the

By Nov,16 -School Safety Plan of eachschool under Khowai Districthas been prepared.

85

Department year)

15 CapacitybuildingTraining onSearch &Rescue andFirst Aid inSchools

4 days Training onSearch & Rescue andFirst Aid for School levelDisaster ManagementTeams to be conductedby QRTs. Priority: Multistoried schools orhaving old buildings.

[@ 2 nos Training onSearch & Rescue andFirst Aid in 2 Nosschools situated over onor closer to the MajorFault, Major lineament ,Minor lineament (as perTectonic Map) andhaving old/ weakbuildings per month ineach Sub Division]

Round theplanperiod

Students are capaciated inhandling search & rescue andFirst Aid operation duringemergency

86

6.3 Community Capacity Building:

Sl

No.

1.

2.

3.

4.

87

Activity Process Timeline Outcome

Preparation -3 days Refresher Training to By Dec,16 -GP/VC level

of Disaster (a) PRI Secretaries, PRI Staffs, Disaster

Management (b)Block, Sub Divisional Staffs Management

Plan at and (c) District Staffs on DRR Plan,2014-15

District, Sub Concept and Plan preparation prepared

Division, (d)Vulnerability and risk -DRR activities as

Block, Nagar analysis identified in GP level has

Panchayet (e)Identification of DRR been streamlined in Block,

and activities integrating with Sub Divisional, and District

GP/Village Development schemes Plan

level -DRR activities has been

integrated with

development schemes

Development -Wall Painting, Hording, By Aug,16 Community and families

of IEC Banner on Safety Tips know Dos and Don’ts of

Materials earthquake, cyclone and

flood

Awareness Village level Awareness Round the Community and families

Program Program using CD/ DVD @ 5 Plan know safety tips of

Nos every month by BDOs. Period earthquake, cyclone and

Priority : Villages situated over flood

or closer to fault line

First Aid & Search & Rescue and First Aid Round the GP volunteers has been

88

5.

6.

89

Rescue Training to GP Volunteers and plan trained on search & rescue

Training to Families (living in vulnerable period and first aid operation

the identified houses such as mud walls) by

disaster QRT. Priority : villages situated

management on or closer to the Major Fault,

team Major lineament , Minor

members at lineament (as per Tectonic

sub divisions, Map)

blocks and @ 2 Nos training in each sub

panchayets. Division in each month

Mock drill: 2 Block level: Community level Round the Families living in

mock drills in Mock Drills (monthly) to be plan vulnerable houses, GP

district, Sub conducted involving GP period DMTs, GP DMCs know

Divisions, Volunteers, families living in their roles and

Blocks, vulnerable houses, NGOs, responsibilities during any

panchayets, QRTs, and GP Disaster disaster

Schools. Management Committees.

Sub Divisional level: Mock

Drills (3 times in a year) to be

conducted 2-4 places at a time

in the Sub Divisional area

involving GP Volunteers,

families living in vulnerable

houses, NGOs, QRTs, GP

Disaster Management

Committees, Block and Sub

Divn. Level Core Team, Block

and Sub Divisional Disaster

Management Committee.

District Level: Mock Drills

(twice in a year) to be

conducted 8-10 places at a

time in the District involving GP

Volunteers, families living in

vulnerable houses, NGOs,

QRTs, GP Disaster

Management Committees,

Block and Sub Divisional

Disaster Management

Committee and DDMA along

with District level QRT & Core

Team

Strengthening Workshop on Strengthening By Jan,17 SHG members are

SHG SHG Members as well as sensitizing families and its

Members on preparation of Family Disaster members in preparation of

Disaster Preparedness Plan preparation family level Disaster

Management @ 1 Nos workshop in each Preparedness Plan

Block

90

6.4 Capacity Building inSchools:

Sl

Activity Duration

TargetGroup

No ofParticipants

Time line Venue Outcome

1 SubDivisionallevelRefresherTeacherstrainingonSchoolSafetyand MockDrill

3 x 2(SubDiv)=6Days

BRP, CRP,@ 2 NosTeachersfrom eachCRC, O/oInspector ofSchools,Staffsattached toSSA andRMSA.; @ 2Nos Teachersfrom eachPrivetSchools

QRTs:

TSR/ FireService,Health, PWD,RD, TSECL

40-50participants

Feb,17 BRC Hall.

DEO tofinalize.

(Where allBRP, CRP, @ 2Nos Teachersfrom each CRC,O/o Inspector ofSchools, Staffsattached toSSA andRMSA.; @ 2Nos Teachersfrom eachPrivet Schoolsunder particularSub Division toattend)

(i)BRPs, CRPs,identified teachersare capacitated inpreparation ofSchool Safety Planand organizingMock Drill

(ii) All BRCs andCRCs are having aResource Team tocarry on SchoolSafety program inall schools underthe Sub Division.

2 MockDrill inschools

Allschoolstoperform

Students,teachingand nonteachingstaffs

Schoolcommunity

On 3rd Satday ofeachmonth,Round thePlan period

Each schoolunder theDistrict

Students andSchool staffs,teachers practicingdrop cover hold,evacuating safely

3 CRC LevelTeachersTrainingon SchoolSafety andMock Drill

2 days ×

32 CRC =62 Days

@2 No'steachers fromSB, High, HSSchool underthe particularCRC.

442teachers

Till Nov,16

(Thisactivity isbeingimplementedby DEOKhowai)

CRC Schools 442 nos identifiedteachers arecapacitated inpreparation ofSchool Safety Planand organizingMock Dril

91

6.5 Disaster Management Education:

Several Capacity building training programs has been conducted to enhance the capacity ofschool community on school safety. List of conducted activities has been reflected bellow.This is an ongoing process. Now, initiatives has been undertaken to capacitate the schoolcommunity in the light of National School Safety Program.

Date Venue Activity Organizer

13/06/2012 Town Hall,Teliamura

Orientation cum sensitization program onSchool Safety and Mock Drill

District Administration,Khowai and Sub Divn.Admn.,TLM

14/05/2012 Town Hall,Khowai

Orientation cum sensitization program onSchool Safety and Mock Drill

District Administration,Khowai

28/06/2012 Office of DM &Collector,Khowai

Workshop cum Planning Meeting fororganizing District level Mock Drill


12/07/2012 WestBachaibariVillage, NorthRam Ch. GhatADC Villageand Chebri GPnder KhowaiSub Division

Spot visit and initial meeting with PRI Staffs fororganizing of Mock Drill

Sub Divisional Administration,Khowai

16/07/2012 Office of DM &Collector,Khowai

1st Review Meeting for Organizing District levelMock Drill


19/07/2012 Chargharia JBSchool,PaschimBachaibari ADCVillage,Tulashikar RDBlock, Khowai

Sensitization Program for organizing MockDrill.


24/07/2012 Athaibari SBSchool,Upendranagar



92

ADC Village,Padmabil RDBlock

25/07/2012 Khitish92handra AWCunder PaschimChebri GP,Khowai RDBlock



31/07/2012 MaigangaMarket Shed,Teliamura


BDO, Teliamura

01/08/2012 Govt. Boys’School, Khowai

Sensitization Program for organizing MockDrill of Disaster Management.


13/09/2012 (i)Upendranagar VC, PadmabilBlock, Khowai

(ii)JNV,R.C.Ghat,Khowai

(1)Follow up meeting for District level MockDrill

(2)Sensitization cum Demonstration Programon Mock Drill / safe evacuation


14/09/2012 (i)Chebri GP,Khowai RDBlock, Khowai

(ii)Chebri HighSchool

(1)Follow up meeting for District level MockDrill

(2)Sensitization cum Demonstration Programon Mock

Drill / safe evacuation


15/09/2012 (i)Khowai Boys’HS School (ii)Khowai SubDivn. Hospital

Sensitization Program on Mock Drill (part ofDistrict level Mock Drill)


18/09/2012 UpendranagarVC, PadmabilBlock, Khowai

Mock Drill on Earthquake Sub Divisional Administration,Khowai

19/09/2012 Chebri GP,Khowai RDBlock, Khowai

Mock Drill on Earthquake Sub Divisional Administration,Khowai

26/09/2012 DM Office,Khowai

Workshop on Protection of River Bank usingtraditional practices

District Administration

93

12/12/2012 Whole KhowaiDistrict

District level Mock Drill on earthquakeconducted at 12.00 noon.

District Administration

12/03/2013-16/03/2013

Sonatala Govt.Class-XIISchool, Khowai

4 Days Workshop on School Safety Planpreparation and Mock Drill under NSSP


24/03/2013-27/03/2013

MaharanipurClass-XIISchool

4 Days Workshop on School Safety Planpreparation and Mock Drill under NSSP

Sub Divisional Administration,Teliamura

19/03/2013 WarrentobariBazar Shed

Demonstration on Drop Cover Hold and safeevacuation


21/03/2013 ChethuangCommunity Hall



22/03/2013 AmpuraCommunity Hall



26/03/2013 BehalabariCommunity Hall



30/03/2013 Khowai TeaGarden HighSchool



04/04/2013 Kabi NazrulVidhyabhavan& MaharanipurHS School,Teliamura

Safe Evacuation Drill (Earthquake)

)

School Administration (KabiNazrul Vidhyabhavan ,Teliamura & Maharanipur HSSchool, Teliamura)

04/04/2013 Sonatala Govt.Class-XIISchool &Battala HighSchool, Khowai

Safe Evacuation Drill (Earthquake) School Administration(Sonatala Govt. Class-XIISchool & Battala HighSchool, Khowai)

18/04/2013-

3rd Bn TSRCamp,R.C.Ghat,

3 Days Workshop on Disaster Response andMock Drill

Jointly 3rd Bn TSR and SubDivisional Admn.,KHW

94

20/04/2013 Khowai

30/04/2013 PanchayetSamiti Hall

Role of Tahesilders on Fast Informationsharing of hazard strike


06/05/2013 ConferenceHall, O/o SDM,TLM

Workshop on Role of Tahesilders on FastInformation sharing of hazard strike


06/07/2013 O/o SDM,Teliamura

Planning Meeting on Earthquake Mock Drill Sub Divisional Administration,Teliamura

08/07/2013-09/07/2013

O/o SDM,Khowai andPaharmura GP

Workshop on Disaster Management related toequipment operation and MockDrill


25/07/2013-27/07/2013

Teliamura HSSchool,Teliamura

Workshop on NSSP/ Orientation Program onSchool Safety Plan preparation and Mock Drill

Sub Divisional Administration,Teliamura in collaborationwith DM & Collector, Khowai

31/07/2013-02/08/2013

Khowai Govt.Boys HSSchool, Khowai

Workshop on NSSP/ Orientation Program onSchool Safety Plan preparation and Mock Drill

Sub Divisional Administration,Teliamura in collaborationwith DM & Collector, Khowai

05/08/2013-06/08/2013

SDM Office,Khowai

Follow up NSSP Program under Khowai SubDivision


12/08/2013-13/08/2013

IS Office,Khowai and ISOffice,Teliamura

Follow up NSSP Program under KhowaiDistrict


14/08/2013-15/08/2013

Khowai Govt.Boys Class-XIISchool, Khowai

Mock Drill on Earthquake duringIndependence Day


13/09/2013 Khowai Govt.Class-XIISchool, Khowai

Awareness Generation on DisasterManagement during District level Science Fair

Convener, District levelScience Fair, Khowai, Tripura

10/09/2013-11/09/2013

Khowai Govt.Girls HSSchool, Khowai

2 Days Teachers Training on School Safety District Administration,Khowai

13/09/2013-

Ananda MargHigh School,

2 Days Teachers Training on School Safety District Administration,Khowai

95

14/09/2013 Teliamura

27/09/2013 TulashikharRajnagar Class-XII School,Khowai

Seminar on Disaster Preparedness (in light ofNSSP).

Headmaster, TulashikharRajnagar Class-XII School,Khowai

28/09/2013 Sonatala Govt.Class-XIISchool, Khowai

Seminar on Disaster Preparedness NSS Program Officer,Sonatala Govt. Class-XIISchool, Khowai

09/10/2013 Town Hall,Khowai

Observance of IDDR Sub divisional Administration,Khowai

26/11/2013 SDM Office,Teliamura

One Day Capacity Building Training onSearch& Rescue and First Aid with Teachersrelated to NSSP

Sub divisional Administration,Teliamra

28/11/2013 ConferenceHall, SDMOffice

Sensitization on Mock Drill process with linedepartments



Workshop on Disaster Response cumhandling of disaster fighting equipments


04/12/2013-05/12/2013

SDM Office,Teliamura

2 Days Workshop on Disaster Response cumMock Drill


07/12/2013 Teliamura Area(KhasiamangalGP, TeliamuraHospital,TeliamuraDegreeCollege)

Mega Mock Drill on Earthquake Sub divisional Administration,Teliamra

07/02/2014 PanchayetSamiti Hall,Kalyanpur

Workshop on Mock Drill using IRS Set up Sub divisional Administration,Teliamra

22/02/2014 KalyanpurBlock area

Mega Mock Drill on Earthquake using IRS Sub divisional Administration,Teliamra

21/02/2014 PanchayetSamiti Hall,Khowai

Workshop on Mock Drill using IRS Set up Sub divisional Administration,Khowai

31/05/2014-

SDM Office, Workshop on Disaster Management and Mock Sub divisional Administration,

96

01/06/2014 Teliamura drill process using IRS setup Teliamra

23/08/2014 Khowai GovtClass-XIISchool,Kalyanpur HSSchool, KaviNazrulVidyabhavan

Training on RVS, NSM under NSSP underKhowai District



Planning meeting for observance ofInternational Day for Disaster Reduction(IDDR)-2014


29/09/2014 SDM Office,Khowai

Planning meeting for observance ofInternational Day for Disaster Reduction(IDDR)-2014

Sub divisional Administration,Khowai

13/10/2014 Khowai TownHall

Awareness Program on Disaster RiskReduction and Quize, as a part of weeklongIDDR,2014 celebration.


13/10/2014 Identified 10Nos schoolsunder KhowaiSub Div.

Mock Drill as a part of weeklong IDDR,2014celebration

IS, Khowai

15/10/2014 Chebri HSSchool, Khowai

Awareness Program on Disaster RiskReduction and Mock Drill as a part ofweeklong IDDR,2014 celebration.


13/10/2014 Identified 20Nos schoolsunderTeliamura SubDiv.

Mock Drill as a part of weeklong IDDR,2014celebration. .

IS, Teliamura

20/10/2014 Kalyanpur HSSchool

Demonstration on use of equipments as a partof weeklong IDDR,2014 celebration. .


21/10/2014 Teliamura TownHall

Awareness Program on Disaster RiskReduction as a part of weeklong IDDR,2014celebration.


20/01/2015 DM Office,Khowai

Pilot Project : Sensitization Program onimplementation of Pilot Project on BuildingCommunity Resilience through integratedFlood Management.



Planning Meeting to organize Mock Drill inKMR High School, Khowai


97

09/02/2015 KMR HighSchool, Khowai

Mock Drill in KMR High School, Khowai. Sub Divisional Administration,Khowai in collaboration withDEO, Khowai


Planning Meeting to organize Week longTraining Program on Disaster Preparedness


19/02/2015 PanchayetSamiti Hall,Kalyanpur RDBlock

Pilot Project : Orientation Program regardingimplementation of Pilot Project on BuildingCommunity Resilience through integratedFlood Management


23/02/2015&25/02/2015

[23/02/2015 to28/02/2015]

Khowai TownHall, Khowai

Week long Training Program on DisasterPreparedness


10/03/2015 Block Office,Khowai

Preparatory Meeting for organizing 2 DaysDisaster Preparedness Program

BDO, Khowai

16/03/2015to17/03/2015

PanchayetSamiti Hall,Khowai &nearby Pond(demonstration)

Two Days Program on Capacity building forDisaster Response

BDO, Khowai

21/03/2015 East KunjabanGO, KalyanpurRD Block

Pilot Project:

Planning Meeting for implementation of nextactivities related to Pilot Project on BuildingCommunity Resilience through integratedFlood Management


30/03/2015-31/03/2015

Bagan BazarCommunityHall; KhowaiRiver, NearbyPond,Teliamura SubDivision

Pilot Project:

Organizing training on specific thematic areas/skills to stakeholders related to Pilot Project onBuilding Community Resilience throughintegrated Flood Management


16/04/2015 Teliamura HSSchool

Workshop for reviewing School DisasterManagement Plan as well as Mock Drill


24/06/2015 Sub Jail,Khowai Mock Drill program on Disaster Managementespecially on Earthquake, Fire Accident etc


98

02/07/2015 SDM Office Pilot Project:

Planning meeting to organize Mock Drill onFlood and Earthquake in Dwarikapur GP &Kunjaban GP


08/07/2015 Kalyanpur RDBlock

Pilot Project:

Workshop cum Planning Meeting fororganizing Mock Drill on Flood andEarthquake in Dwarikapur GP & Kunjaban GP


15/07/2015-16/07/2015

East KunjabanGP &Dwarikapur GP

Pilot Project:

Sensitization meeting at community level inEast Kunjaban GP & Dwarikapur GPrespectively


22/07/2015 Klyanpur RDBlock

Pilot Project:

Table Top Exercise


04/08/2015 Dwarikapur GP Pilot Project:

Mock Drill in Dwarikapur GP


27/07/2015but it wasrescheduled on06/08/2015

Khowai TownHall

Disaster Management Workshop District ICA Office, Khowai


Planning meeting regarding equipmentverification for the 3rd Phase


26/09/2015-28/09/2015

Science Fare.Khowai Govt.Boys School

Displaying of Disaster ManagementEquipments/ QUIZE etc



Planning Meeting for observance ofIDDR,2015 under Teliamura Sub Division

Sub DivisionalAdministration,Teliamura

31/10/2015 ConferenceHall, DM’sOffice, Khowai

Planning Meeting for implementation of SchoolSafety Program under Khowai District


99

16/12/2015 PanchayetSamiti Hall,Khowai RDBlock Office

Workshop on Preparation of DepartmentalDisaster Management Plan


08/01/2016 ConferenceHall, KhowaiMunicipalCouncil

Planning meeting and process of Mock Drill Khowai Municipal Council,Khowai

27/01/2016-28/01/2016

Khowai Govt.Boys HSSchool , KhowaiGovt Girls HSSchool, KhowaiHospital

Capacity Building Training and Mock DrillPractice

Khowai Municipal Council,Khowai

30/01/2016 -Do- Mock Drill on school safety and HospitalManagement

Khowai Municipal Council,Khowai

09/02/2016-11/02/2016

Khowai BRC 3 Days Teachers Training on School Safety District Education Officer,Khowai

15/02/2016-17/02/2016

Teliamura BRC 3 Days Teachers Training on School Safety District Education Officer,Khowai


Mock Drill on School Safety and HospitalManagement


07/03/2016-10/03/2016

ShivaChaturdashiMela,Singicherra

Displaying of Disaster ManagementEquipments/ QUIZE etc


6.6 Disaster Management Training Plan for 2016-17 underKhowai District

Sl Name ofthetraining

No ofDays

TargetGroup

No ofParticipants

Time line Venue Outcome

1 Capacitating

1 x 9 (1DM

EOC Staffs @10 NosEOC staffs

April- DM’sOffice;

EOC staffs arecapaciated in

100

DEOC/EOC atSubDivisionandBlocklevel

Office, 2SDMOffice, 6BlockOffice)=9 days

from DEOC/EOC at SubDivision andBlock level

May,16 SDM’sOffice,BlockOffices

performingduties and wellaware offollowing SOP

2 Orientation ofNodalOfficerson Dept.DM PlanPreparation

1x1 (DMOffice)=1day

NodalOfficers ofallDepartments at SubDivisionallevel

@ 1 fromeachDepartmentat SubDivisionallevel

June,16 DM’sOffice

Nodal officersknows how topreparedepartmentalDisasterManagementPlan

3 Workshop forPreparation ofDisasterManagementPlan atDistrict,SubDivision,Block,NagarPanchjayet andGP/Village level

3 x 6Block=18days

ElectedRepresentatives, PRISecretaries,GP levelVolunteers;Staffsattached toDisasterManagement Section inDM’s,SDM’s,Block , NPOffice

QRTs:TSR/Health/FireService/PWD/DWS/ARDD/TSECL/Tahesilder/Forest etc

Indoor: @ 2Nos fromeach GP/VCunder theparticularBlock;

Outdoor:

30 NosVolunteersfrom theGP/VCwhere theVenue islocated;

ByJuly,2016-Aug.,2016

BlockOffice

-GP/VClevelDisasterManagementPlan,2013-14prepared

-DPP activities asidentified in GPlevel has beenstreamlined inBlock, SubDivisional, andDistrict Plan

-DRR activitieshas beenintegrated withdevelopmentschemes

4 First Aid& RescueTrainingto theidentifieddisastermanagementteammembersat subdivisions,blocksand

3x6(Blocks)=18days

Indoor: GPlevelVolunteers,familiesliving in thevulnerablehouses/areas

Outdoor:

TSR/Health/Fire

30-40 Nosvolunteers;20-30 nosmembersfrom thefamiliesliving invulnerableareas/houses

Sept,16-Oct,2016

Vulnerable areas(wherethe targetgroup/familymembersfromvulnerable housescanattend) ineach

GP volunteershas been trainedon search &rescue and firstaid operation

101

panchayets..

Service Block

5 MockDrill

1st Phase(Blocklevel):

1x6(Blocks)=6 Days

2nd

Phase:

3x2(SubDiv)=6days

MegaMockExercise(Districtlevel):

5 daysx1=5days(includingpreparationrequiredforsanitization tostakeholders)

(It is anactivity tobeconductedfollowedby FirstAid &RescueTraining)

Indoor:ElectedRepresentatives, PRISecretaries,GP levelVolunteers;community;familiesliving invulnerableareas/houses

QRTs:TSR/Health/FireService/PWD/DWS/ARDD/TSECL/Tahesilder/Forest etc

30-40 Nosvolunteers;20-30 nosmembersfrom thefamiliesliving invulnerableareas/houses

Sub Div.level:Sept,16-Oct,2016

Dist levelMegaMockDrill:Nov,16 &Jan,17

mockdrills indistrict ,SubDivisions,Blocks,panchayets,

Families living invulnerablehouses, GPDMTs, GP DMCsknow their rolesandresponsibilitiesduring anydisaster

6 SubDivisionallevelRefresherTeacherstraining onSchoolSafetyand MockDrill

3 x 2(SubDiv)=6Days

BRP, CRP,@ 2 NosTeachersfrom eachCRC, O/oInspector ofSchools,Staffsattached toSSA andRMSA.; @ 2NosTeachersfrom eachPrivet

40-50participants

Feb,17 BRC Hall.

DEO tofinalize.

(Where allBRP, CRP,@ 2 NosTeachersfrom eachCRC, O/oInspectorof Schools,Staffsattached toSSA and

(i)BRPs, CRPs,identifiedteachers arecapacitated inpreparation ofSchool SafetyPlan andorganizing MockDrill

(ii) All BRCs andCRCs are havinga Resource Teamto carry onSchool Safetyprogram in all

102

Schools

QRTs:

TSR/ FireService,Health, PWD,RD, TSECL

RMSA.; @2 NosTeachersfrom eachPrivetSchoolsunderparticularSubDivision toattend)

schools underthe Sub Division.

7 MockDrill inschools

Allschoolstoperform

Students,teachingand nonteachingstaffs

Schoolcommunity

On 3rd Satday ofeachmonth,Round thePlanperiod

Eachschoolunder theDistrict

Students andSchool staffs,teacherspracticing dropcover hold,evacuating safely

8 StrengtheningSHGMembersonDisasterManagement

2x 6Blocks=12 Days

SHGMembers,AWW,ASHA,CDPO

40-50participantsin eachWorkshop

March,17 BlockOffice

SHG membersare sensitizingfamilies and itsmembers inpreparation offamily levelDisasterPreparednessPlan

9 Training onareaspecificHRVCAnalysis

2×2 SubDiv=4 days

NodalOfficers ofallDepartments at SubDivisionallevel

@ 1 fromeachDepartmentat SubDivisionallevel

Dec,16 SDMOffice

Nodal Officers arecapable to conductArea specific HRVCanalysis andincorporation of thesame in Dept. DMplan.

10 CRC LevelTeachersTraining onSchoolSafety andMock Drill

2 days × 32CRC = 62Days

@2 No'steachers fromSB, High, HSSchool underthe particularCRC.

442 teachers Till Nov,16

(Thisactivity isbeingimplemented by DEOKhowai)

CRC Schools 442 nosidentifiedteachers arecapacitated inpreparation ofSchool SafetyPlan andorganizing MockDril

103

CHAPTER 7: RESPONSE AND RELIEF MEASURES

7.1 Disaster response is aimed at

saving and protecting human life;

relieving suffering;

containing the emergency – limiting its escalation or spread and mitigating its impacts;

providing the public and businesses with warnings, advice and information;

protecting the health and safety of responding personnel;

safeguarding the environment;

as far as reasonably practicable, protecting property;

maintaining or restoring critical activities;

maintaining normal services at an appropriate level;

promoting and facilitating self-help in affected communities;

facilitating investigations and inquiries (e.g. by preserving the scene and effectiverecords management);

facilitating the recovery of the community (including the humanitarian assistance,economic, infrastructure and environmental impacts);

evaluating the response and recovery effort; and

7.2 Response Planning (multi hazard), preparedness and assessment:

Quick Assessment of damage and need:

Sl.No Assessment Area of operation Responsibility Time frame

1 Vulnerability Sub-Divisions- QRT of PWD/RD Immediate

assessment- Houses/ TLM/KHW at Sub Divisional

infrastructure, roads, level

104

bridges etc

2 Houses/ infrastructure, Sub-Divisions- SDM Within 3 days of

roads damage TLM/KHW the incident

3

Water lines

Sub-Divisions-

TLM/KHW SE, DWS Immediate

4 Electricity Sub-Divisions- GM, TSECL Immediate

TLM/KHW

5 Telecommunication Sub-Divisions- GM, BSNL Immediate

TLM/KHW

6 Health & Hygiene Sub-Divisions- CMO, Khowai Immediate

TLM/KHW

7 Road Connectivity Sub-Divisions- SE, PWD (R&B) Immediate

TLM/KHW

8 Crops Sub-Divisions- Dy. Director, Within 3 days of

TLM/KHW Agriculture the incident

9 Livestock Sub-Divisions- Dy. Director, Immediate

TLM/KHW ARDD

105

10 Forest Sub-Divisions- DFO, Teliamura Within 3 days of

TLM/KHW the incident

7.3 Response Flowchart:

District Collector

(Chairman DDMA)

Addl. District Magistrate

District Control Room

(Emergency Officer)

Support Support

Staff - 1 Staff - 2

Control Room of Subdivision, Block,and line departments

106

Police, Fire Service,

SE PWD(R&B), SE DWS,

AGM TSECL, District level Line Depts

Transit Camp Feeding Camp Relief Camp Health Camp

7.4 Warning & Alert:

1. Warning message is received in the DEOC from Revenue Department/IMD/NWFC

2. The message is translated in the local and non- technical language andimmediately disseminated to the Sub-divisional EOCs/ BDOs

3. The message is also sent to the SIO (ICA Department) with instructions to transmit itimmediately through electronic/ print media

4. Withdrawal of the warning is also communicated similarly

7.5 District CMG meeting:

CMG Meeting will be conducted immediately in case of a crisis situation

108

7.6 ACTIVATION OF EOC

DEOC is already activated 24X7. After receiving the information from any sources suchas media/ public/ SEOC, DEOC will immediately activate sub divisional control room and willpass necessary information to respond to the threatening incident.

7.7 RESOURCE MOBILIZATION

Resource will immediately be mobilized to incident spot after receiving the direction fromDDMA chairman/DEOC

7.8 First assessment report & seeking External assistance

External help will be taken from any source with a specific requisition from DDMAchairman and first assessment shall be prepared by damage assessment team whichwill be sent by Chairman DDMA/DEOC with in 1-2 hours.

7.9 MEDIA management/Co-ordination /information Dissemination: DDMAwillissue authenticated information to media from time to time to avoid panic and to keepcommunity and other stakeholders in touch with the progress.

7.10 Hazards specific Responsibility Matrix:

Hazards specific Responsibility Matrix for emergency response functions forsudden disaster where early warning is available.

Time Hazard Task Department /

Agency

D-72 Cyclone/ Forecast/warning IMD/MWFC/CWC/

Hr Flood Revenue

Deptt./DEOC

D- Cyclone/ Forecast/warning IMD/MWFC/CWC

48Hr Flood

D-24 Cyclone/ Warning/Evacuation IMD/MWFC/CWC/

Hr Flood DEOC/SDRF/Polic

109

e/DDMA/AMC/NPActivity

1.DEOC staff will analyze theinformation :- (a)Where incidentmay take place (b) When theincident may take place will informO/C, DEOC or directly to DM &Collector, Khowai for furtherinstruction.

2. Flash the emergencymessage as per format.

Do

DEOC/ Sub Divisional Control

Room will immediately pass theinformation to the

SDPO for sending QRTs forsearch & Rescue Operation(Police/ Fire Service/TSR/BSF/CRPF etc)

CMO/SDMO for sendingQRTs for First Aid

SE, PWD/ GREEF etc forsending QRT for Road

110

cleaning for response

activities

AGM, TSECL to cut the power

supply of the affected area to

avoid accidents caused by

electric shock

Contact SDM for shelter

house and Relief

Contact SE, DWS for

ensuring Drinking water/

sanitation

Dy.Director, ARDD for

arrangement of Cattle camp

Contact SE,PWD for

vulnerability assessment of

affected houses and

Damage assessment

DDMA/ District level QRT/

District level Core Team

meeting for more support

from outside and for

situational analysis

Chalk out detailed response

mechanism.

D 0 Cyclone/ Preparedness TSECL Power cut off in affected area

Hr Flood

111

D Cyclone/ Rescue/ First Aid Fire Service / (i) Road cleaning so that response

+15 Flood Police team, may reach to the spot

Min /TSECL,CPMF/Hea immediately and Damage

lth assessment .(ii) Search & Rescue

operation and First Aid

D Cyclone/ Rescue/ First Aid Fire Service / Do

+30 Flood Police

Min /TSECL,CPMF/Hea

lth

D + Cyclone/ Rescue/ First Aid Fire Service / Do

Hr Flood Police

/TSECL,CPMF/Hea

lth

D+ 2 Cyclone/ Rescue/ First Aid / Fire Service / Do

Hr Flood Damage Assessment Police

/TSECL,CPMF

D + Cyclone/ Rescue/ First Aid / Fire Service / (i)Shelter place identification and

Damage Police ensuring facilities (ii) Evacuating

112

3Hr Flood Assessment/ /TSECL,CPMF/Hea affected families and sheltering

Sheltering lth /

(iii) Damage assessment so thatNDRF/SDM/ARDD/

planners can prioritize theFOREST

resources, need to be in place and

synchronize activities of different

stakeholders

D+ Cyclone/ Relief distribution Fire Service / Ensuring drinking water/ alternative

6Hr Flood /water sanitation/ Police power supply/ sanitation etc to the

Sheltering /TSECL,CPMF/Hea affected families/ shelter places

lth /

NDRF/SDM/DWS

D+ Cyclone/ Vulnerability DWS/PWD/ED/TSE (i) Restoration of public utility

12 Hr Flood Assessment/Restorati CL/WR/Forest/Agri service by service providers (ii)

on of public utility culture and other Vulnerability Assessment by

service / loss deptts. PWD/RD engineers (iii) loss

assessment assessment by damage

assessment team

D+ Cyclone/ Vulnerability DWS/PWD/ED/TSE Do

24 Hr Flood Assessment/Restorati CL/WR/Forest/Agri

on of public utility culture and other

service / loss required deptts.

assessment

113

Hazards specific Responsibility Matrix for emergency response functions forsudden disaster where early warnings are not available.

Time Hazard Task Department / Activity

Agency

D+ 15 Earthquake/ Evacuation /

Min Fire Search and

Rescue /First

Aid

Police, Fire, 1. Intimation from Sub division EOC/

PWD(R&B), Health, /Public/Media.

TSECL,CPMF,NGThe Strategy:-

Os,

If Telecommunication works::

Community/Pradhan/ Chairman

(Informaton Collection )Tahesilder

(Information sharing) Sub Divn.

EOC

If Telecommunication fails:

(A)Community: Community (by

Messenger ) Nearest QRTs

(B)QRTs:

114

QRTs (by Wireless)Police

Control Room (c ) Police Control

Room: Police Control Room (by

Wireless) (i)DEOC (ii)Sub Divn.

EOC (iii) State EOC

2. DEOC to analyze (a)What

incident took place

(b)Where the incident took place

© When the incident took place

(d)What support required as asked

for

And the DEOC will inform O/C,

DEOC or directly to DM & Collector,

Khowai for further instruction.

3. Flash the emergency message

as per format.

4.Intimate over phone to

DDMA/Police Control Room / SDM /

BDO / EE(PWD) / EE(DWS) / CMO

/ GREF/ Fire Station for sending

QRT.

5. DEOC/ Sub Divisional Control

Room will immediately pass the

information to the SDPO for sending

QRTs for search & Rescue

Operation (Police/ Fire Service/

TSR/BSF/CRPF etc)

115

CMO for sending QRTs for First Aid

/SE, PWD/ GREEF etc for sending

QRT for Road cleaning for response

activities /AGM, TSECL to cut the

power supply of the affected area to

avoid accident may cause by

electric shock

D + 30 Earthquake/ Evacuation / Police, Fire, (i) Road clearing so that response

Min Fire Search and PWD(R&B), Health, team, may reach to the spot

Rescue /First TSECL,CPMF,NG immediately and Damaged

Aid Os, /Forest / SDM assessment .(ii) Search & Rescue

operation during disaster and First

Aid (iii) Power cut off in affected

area

116

D + Hr Earthquake/ Evacuation / Police, Fire,

Fire Search and PWD(R&B), Health,

Rescue /First ,CPMF,NGOs,

Aid Forest

D + 2 Earthquake/ Evacuation / Police, Fire,

Hr Fire Search and PWD(R&B), Health,

Rescue /First ,CPMF,NGOs,

Aid / Shelter SDMs

Do

(i)Shelter place identification andensuring facilities (ii) Evacuatingaffected families and sheltering

(iii) Damage assessment so thatplanners can prioritize theresources, need to be in place andsynchronize activities of differentstakeholders (iv) Ensuring drinkingwater/ alternative power supply/sanitation etc to the affectedfamilies/ shelter places

D +3 Earthquake/ Do Do Do

Hr Fire

D +6 Earthquake/ Relief SDM Office and GP Relief distribution

Hr Fire DMT

D + 12 Earthquake/ Damage SDM/ARDD/ (i) Restoration of public utility

Hr Fire Assessment/ FOREST/ service by service providers (ii)

Sheltering Agriculture/ Vulnerability Assessment by

Fishery/PWD/RD PWD/RD engineers (iii) loss

assessment by damage

assessment team

D+ 24 Earthquake/ Vulnerability DWS/PWD/ED/TSE (i) Restoration of public utility

117

Hr Fire Assessment/Re CL/WR/Forest/Agri service by service providers (ii)

storation of culture and other Vulnerability Assessment by

public utility required deptts. PWD/RD engineers (iii) loss

service / loss assessment by damage

assessment assessment team

7.11 Department wise SOPs for Disaster Response:

(i) AGRICULTURE DEPARTMENT:

Task: Assist in assessment of damage to agriculture & the farming community and help themtorestart their agriculture/farming operations

Steps:

Establish linkage with DEOC.

118

Ensure availability of staff and teams (extension officers and others) visiting/stationed atrespective disasters sites with necessary equipments, logistics support.

Assess the extent of damage to soil, crop, plantation, storage facilities and the requiredintervention (estimate the requirement of seeds, fertilizers, pesticides, labour, tools andequipments etc).

Ensure stock of seeds/plants/medicines/manure/tools/ equipment, which are needed andsupply them immediately.

Requisition of seeds/plants/medicines/manure/tools/equipments etc. as per the pre-contract with the suppliers.

Clearance of debris, if any, due to land slides and flash floods and assist the communityin developing agricultural land.

Organise transport, storage and distribution of the relief aid with adequate recordkeeping procedure.

Establish contact with water testing laboratories/offices.

Restore the agricultural operations (including soil conditions).

Crop protection.

Restore agriculture produce market.

Establish public information centers to let the people know about the type of work doneand the necessary relief aid/new schemes etc.

Monitor pest and disease control.

Assist community/farmers in getting insurance benefit.

Regular reporting to DEOC about the situation including expenditure statements etc.

In post operation phase, sit with the teams, review the situation, discuss problems,suggest remedies, collect feedback etc., to upgrade mitigation as well as action plans.

(ii) HEALTH DEPARTMENT

Tasks:

To provide immediate medical, health and public hygiene services

To check outbreak of epidemics and provide on site OT and Trauma Services

Awareness generation on public health

119

Steps:

Establish linkages with the DEOC.

Close contact with Administration.

Immediately activate the hospitals for receiving large no. of casualties

Large stocks of surgical packs be sterilized to last for one week at least & kept in a safeplace.

Arrange for emergency supplies of anesthetic drugs.

Requisition of medicines/equipments etc. as per the pre-contract with the suppliers.

Ensure stock of equipment and drugs which are needed to supply to the hospitalsimmediately.

Arrangement of alternative power/ energy sources, as planned, to operate hospitalcenters.

Deployment of teams with necessary equipments, medicines etc. and logistics supportand authority as planned at Disaster sites and establish communication links.

Ensure storage of safe drinking water and encourage water savings in the hospital.

Ensure emergency admission procedures with adequate record keeping & establishpublic information centers to let the people know about the injured & the dead.

120

Assist Administration in setting up transit and relief camps, feeding centers and ensureadequate first aid &sanitary conditions in them.

Maintain Proper record of injured & dead persons

Hand over dead bodies to the Police


In the post operation phase, sit with the teams, review the situation, discuss problems,suggest remedies, collect feedback etc., to upgrade mitigation as well as action plans.

(iii) ARDD

Tasks:

Disposal of dead cattle and other animals to prevent outbreak of health and sanitationproblems

Management of livestock in emergency

Assist Police and Civil Defence in disposal of dead bodies, claimed/unclaimed, afterobserving all formalities

Steps:

Establish linkages with the DEOC

Requisition of fodder/medicines/equipments etc. as per the pre-contact with the

suppliers.

Deployment of teams with necessary equipments, medicines etc and logistics support.

Treatment of injured cattle/ livestock.

Protection and care of abandoned/lost livestock.

Assist volunteers/village headmen/police personnel in rescue & evacuation and/or

disposal of carcass as well as in getting insurance benefit.

121

Assist Administration in setting up transit and relief camps, feeding centers and ensure

adequate sanitary conditions in them.

Organise transfer of seriously injured livestock from villages to veterinary aid

centers wherever possible.

Establish cattle camps and additional veterinary aid centers at disaster sites anddesignate an Officer-in-Charge for the Camp.

Estimate the requirement of water, fodder, medicines and animal feed and organize thesame.


(iv) DWS DEPARTMENT

Task: To provide immediate supply of clean drinking water in the disaster affected areas andinthe relief camps and hospitals etc.

Steps:

Establish linkages with the DEOC.

Deployment of teams with necessary equipments/tools, logistics support.

Immediately undertake inspection of intake structures, pumping stations, water sources,treatment plants, storage tanks (hospitals etc), and sewerage lines and of otherequipments and review extent of damage.

122

Undertake chlorination, bacteriological analysis, determination of chlorine residue &restoration of water works. Daily determination of the chlorine residue in public water toavoid the presence of Escherichia coli & other sources of contamination in public watersupply.

Recruit casual labourers on an emergency basis for clearing damaged pipes, blockedsewerage and salvaging important equipment and accessories.

Check the condition & contamination levels of private water sources including water fromstreams, wells, tube wells etc., if any, and use scientific methods of de-contamination tomake it edible/use worthy.

Restore and ensure uninterrupted water supply to all vital installations, facilities and sites(life-line buildings, relief camps, feeding centers, godowns, hospitals, etc).

Assist health authorities to identify appropriate sources of potable water.

Encourage public in the economic use of water.

Make provisions to acquire tankers and establish other temporary means of distributingwater on an emergency basis.

Requisition of equipments etc. as per the pre-contract with the suppliers.

A minimum level of stock should be maintained for emergencies and should includeextra lengths of pipes, connections, joints, hydrants and disinfectants/ bleachingpowders. Adequate tools should be at hand to carry out emergency repairs.

Arrangement of alternative power/ energy sources, as planned, to operate DWS pumps.


(v) POLICE DEPARTMENT

Task:

Maintain Law & order

Undertake search & rescue works as well as orderly evacuation to safer places

Supervise Disposal of the dead after all legal formalities

Protection of supply & convoys and assistance in orderly distribution of relief materials.

Steps:

123


Close contact with the Armed Forces/CPMFs for specialized assistance/equipments forsearch and rescue.

Establish VHF/HF Radio Communication to assist evacuation, information disseminationand checking rumours.

Search , Rescue & Evacuation of people from disaster sites & immediate reporting toDEOC.

Assist seriously injured persons to be taken to hospitals.

Maintain law and order.

To maintain records of Identification of the dead

Assist fire service personnel in their efforts.

Assist and encourage the community in road-clearing operations.

Traffic management and patrolling as required.

Provide security in transit and relief camps, affected areas, lifeline infrastructures &services, ensure that identified areas are cordoned off.

Provide security arrangement for visiting VVIPS and VIPs.

Assist the Administration in taking necessary action against hoarders, black marketeersand those manipulating relief materials.

124

Identify and register the names of the dead and dispossessed persons.

Support the Administration, Community members in disposing dead bodies.

Assist the Administration in the supply and distribution of relief materials.

Deploy police personnel near relief godowns.

Escort relief carrier vehicles and personnel.


In the post operation phase, sit with the teams, discuss problems, suggestremedies, collect feedback etc., to upgrade mitigation as well as action plans.

(vi) FOOD & CIVIL SUPPLIES DEPARTMENT

Task:

To meet the shortage of supply of food, baby food, P.O.L., S.K.O., L.P.G.

Action against black marketeers, hoarders, etc.

Steps:

Arrange and dispatch supplies to affected areas as per the requisition.

Arrange distribution of commodities to the affected people.

Take action against black marketeers , hoarders etc. and maintain price line.



(vii)PUBLICWORKS DEPARTMENT(R&B)

Task:

125

To clear roads, replace collapsed bridges by temporary bridging equipment or makingtemporary arrangements

Assist concerned authorities to repair damaged air-strips, helipads

Providing engineering support to Search & Rescue Teams

Providing support in terms of heavy equipments i.e., Earth Movers, Bulldozers, etc.

Assist the Revenue Department in providing temporary shelters/tents

Steps:


Requisition of vehicles, debris cleaning equipments etc. as per the pre-contract with thesuppliers.

Deploy teams with necessary equipment, such as towing vehicles, earth movingequipment, cranes etc. at disaster sites

Adequate road signs should be installed to guide and assist the drivers.

Recruit casual labourers to work with experienced staff and divide them into work gangs.

Assist fire brigade/police personnel in rescue & evacuation by clearing debris.

Undertake cleaning of ditches, grass cutting, the burning or removal of debris and thecutting of dangerous trees along the road side in the affected areas.

Restoration of roads to their normal conditions by establishing a priority listing of whichroads will be opened first. Among the most important are the roads to hospitals and maintrunk routes, routes to relief godowns, camps etc.

Undertake cleaning of all paved and unpaved road surfaces including pothole patching

126

and any failure of surface foundation in the affected areas and keep monitoring theirconditions.

Mobilize community/headmen/volunteers in road-cleaning operations.

Repair/reconstruction of public utilities and buildings.

If people are evacuating an area, the evacuation routes should be checked and peopleassisted.

Assist the administration in setting up transit and relief camps, feeding centers,hospitals.



(viii) TSECL

Tasks:

Restoration of power supply

Provision of power/electricity to hospitals, lifeline buildings, feeding centers

Steps:


Deployment of teams with necessary equipments, logistics support

Switch off the power supply immediately to avoid further damage to life and propertyduring the time of disaster.

Immediately undertake inspection of Power grids, barrage, high tension lines, towers,substations, transformers, insulators, poles, and other equipments and review extent ofdamage . Undertake restoration works.

Restore power supply and ensure uninterrupted power to all vital installations, facilitiesand sites (relief camps, feeding centers, godowns).

Recruit casual labourers on an emergency basis for clearing damaged poles andsalvaging important equipment and accessories.

Requisition of equipments etc. as per the pre-contract with the suppliers.

127

Arrangement of alternative power/ energy sources, as planned, to operate

hospital centers and lifeline buildings (DM Office/DEOC/Police

Stations/Tele-communication Buildings etc.)



(ix) FOREST DEPARTMENT

Steps:

Assist in road clearance.

Provide tree cutting equipments.

Units for tree cutting and disposal to be put under the control of the DEOC during anemergency.

Provide building materials such as bamboo etc. for construction of shelters.

Take up plantation to make good the damage caused to tree cover

128

(x) TRANSPORT DEPARTMENT

Task:

Arrangement of transport for reaching supplies to affected areas

Transport for evacuation of people

Transport of medical teams

Steps:

Get in touch with the DEOC.

Ascertain the actual requirement from Control Room, Supplies Dept., Housing Dept, MedicalDepartment.

Arrange vehicles for evacuation , maintenance of supplies and medical aid etc.,


In the post operation phase, sit with the teams, review the situation, discuss problems, suggestremedies, collect feedback etc., to upgrade mitigation as well as action plans

(xi) ICA Department

General Tasks:

Setting up of a control room to provide authentic information to the public regarding impendingemergencies

Daily press briefings at fixed times at state & district levels to provide the official version

Keep the public informed of the latest emergency situation (area affected, lives lost, etc.)

Keep the public informed of various post disaster assistance and recovery programmes.

(xii) Fire Department

129

Task:

Undertake firefighting if fires occur

Search & Rescue as well as evacuation to safe places

Steps:

Close contact with DEOC

Immediately communicate first warning to the fire stations

Call all staff on duty immediately

Dispatch teams to disaster locations with all equipments and resources

Remove collapsed walls & houses

Rescue people and evacuate them to hospitals & safe places

Regular reporting to the DEOC

130

CHAPTER 8: RECONSTRUCTION, REHABILITATION & RECOVERY MEASURES

8.1 Mechanisms of disaster response

Post disaster response has been typically described at three levels.

o Relief immediately after the calamity, lasting from the first 24 hours to about two tothreemonths and catering to immediate shelter, food, water and medical assistance.

o Reconstruction following relief and extending to a period of approximately twoyears,aimed at rebuilding the basic physical infrastructure and shelter to enable peopleto begin afresh; and,

o Rehabilitation, that looks at more long term inputs of reinstating lostlivelihoods,introducing new economic opportunities and improving land and watermanagement processes so as to reduce people’s vulnerability and enhance capacitiesto handle future calamities.

To put all the desired activities into a frame, DDMA has planned to move on in thefollowing ways:

8.2 Reconstruction/Repair:

Issue Activity Department/ Time period Expected outcome

agency

responsible

General Priority of recovery :- DDMA

Policy

(i)Detailed damage andGuideline

loss assessment (ii)

Relief (iii) Recovery (iv)

Restoration of basic

infrastructure ; Essential

services as per relief

code ; livelihood (v)

Reconstruction/ repair of

lifeline buildings/ social

infrastructure; damage

buildings; promoting

owner driven approaches

in recovery phase (vi)

Recovery program-short

term and long term

Damage and A systematic assessment Damage and

loss of damages and losses loss

assessment along with remedial assessment

131

measures needed Team Through out the

Plan period

Within 3 hours ofthe event or asearly as possible

Each stakeholder/

QRTs andcommunity knowtheir roles clearly tobe played duringrecovery phase tobring the affectedcommunity innormalcy.

Detail damage andloss assessmentreports areavailable, which willgive the planner anidea what types ofresources need tobe in place to speedup recovery phase

132

Relief

Restoration

Reconstruction/ repair

Relief to affected people SDMs, Once people Affected families

Teliamura/ evacuated the received sufficient

Khowai affected area and relief to meet daily

sheltered needs

Restoration of basic Concerned Just after the basic infrastructure ;

infrastructure ; Essential departments, as immediate Essential services

services as per relief assigned for in response as per relief code ;

code ; livelihood the DDMP activities livelihood; public

(evacuation, utility services has

search & rescue been restored

and first aid) and

getting the

damage and loss

assessment

report,

restoration phase

will be started

Reconstruction/ repair of Concerned Though it is a (i) Lifeline buildings/

lifeline buildings/ social departments, as long term activity, social infrastructure;

infrastructure; damage assigned for in based on the damage buildings

buildings; promoting the DDMP type of damage are repaired/

owner driven approaches and available constructed and

in recovery phase resources, this functioning (ii)

phase may take Community

long or short organized and

duration. undertakes

Emphasis to be ownership driven

133

given to conclude programs

the

Reconstruction/

repair task as

fast as possible.

8.3 Recovery Program:

Sl.No Task Departments/Agency Activi Time Source of

. ties period

Fund.

Long term

1 Skill development DRDA Traini Round Existing

training to affected ng the year departmental plan

population

Short term

1 Loans/Grants/assistance DWO/SDWO/DRDA aid Round State Govt

the year

134

CHAPTER 9: FINANCIAL RESOURCES FOR IMPLEMENTATION OF THE DDMP

The DDMA is implementing DRR activities under the District utilizing fund from 13FC.

Departmental Capacity building funds

SDRF for relief for the victims/ affected families.

Other financing option for restoration of infrastructure / livelihood by all Departments.

Following table gives the detail of fund flow, is being utilized to address DRR issues underthis district:-

FundReceived

FromWhom

Memo No., Date Amount inRs.

Name of Scheme Year

RevenueDepartment

No.F.12 (5)-REV/SDRF/

2010(Part) dt. 26-04-2012

2,00,00,000/- SDRF

RevenueDepartment

No.F. 56/RR&DM/FUND/

2011(Part-II)/591 dt. 07-08-2012 3,00,000/-

Training, awarenessprogrammes, Mockdrills, DM planning etc.

RevenueDepartment

No.F.12 (3)-REV/CORE/URR/DRR/2010(L)dt. 04-08-2012

50,000/- Contact awarenessgeneration/Capacitybuilding on DisasterManagement.

RevenueDepartment

No.F.12(5)-REV/SCR/2003 dt.22-12-2012

1,00,000/- Imparting training onDisaster Management,Mock drill, awarenessetc.

RevenueDepartment

No.F.12(5)-SDRF/REV/10(P)dt.03-08-2013

6,25,000/- Capacity Building forDisaster Response fund.

2013-14

135

RevenueDepartment

No.F.12(5)-SDRF/REV /2010(L)dt.12-06-2014

50,00,000/- Natural Calamity

RevenueDepartment

No.F.12(5)-SDRF/REV /10(L)dt.17-06-2014


2014-15

RevenueDepartment

No.F.12(5)-REV /DRM/2005(L)dt.19-11-2014


2014-15

RevenueDepartment

No.F.12(5)-SDRF /REV/10(P)dt.25-11-2014

90,000/- Displaying permementHording on DisasterManagement activityand safety tips.

2014-15

RevenueDepartment

No.F.12(5)-SDRF /REV/10(L)dt.17-01-2015


2014-15

RevenueDepartment

No.F.12(6)-REV /TRG

/SDRF/2015 dt.16-09-2015


RevenueDepartment

No.F.12(5)-SDRF /REV/10(P)(S)dt.03-01-2016

1,46,160/- 2015-16

136

CHAPTER 10. PROCEDURE & METHODOLOGY FOR MONITORING, EVALUATION,

UPDATION & MAINTENANCE OF DDMP

10.1 Authority for maintaining and reviewing the DDMP:

DDMA will review the DDMP quarterly (June/Sept/Dec/March of next year). DDMA will alsoreview the implementation of targeted activities as reflected in Action Plan and Mitigationactivities where all stakeholders are to state their progress report, preparedness level as well asgaps and lessons learnt. Based on the ideas shared, DDMA may reset need based strategy fornext quarter.

10.2 Proper monitoring and evaluation of the DDMP:

To monitor and evaluate DDMP, few tools will be used. These are:

o Quarterly meeting to review the progress

o Monthly Activity Report sharing with DDMA by stakeholderso Use of Monitoring tools/ Format

o Field visits

o Bi-monthly Mock Drill to test the efficiency of the DDMP

10.3 Post Disaster Evaluation mechanism for DDMP:

Just after the disaster threat has subsided, based on the feedback report of different

departments and of various teams described in preceding chapters the DDMA will evaluate the

DDMP by conducting meetings and brain-storming sessions.

137

10.4 Schedule for updation of the DDMP:

It is best to keep the DDMA updating regularly based on the experience and lessons learntwhile implementing the activities. As planned, based on the mock drill experience and theoutcome of the quarterly review meeting, required section of the DDMP will be updatedimmediately. There is a schedule for updation: September and March of each year. Whileupdating, the Nodal Officer will go through the outcomes of various meetings and feedbacksand will prepare a complied report which need to be presented to the DDMA with suggestions.

The sections which need regular updation are:

- Chapter 2- Matrix of past disasters in the District, HVCRA, Capacity and resourceanalysis specially the inventory of human and material resources available

- Chapter 3- Names & contact nos. of District Crisis Management Group with changesif any

- Chapter 4- Specific Prevention and mitigation measures

- Chapter 5- Constitutions of various teams

- Chapter 6- Training programmes conducted, Inventory of trained persons

- Chapter 9- Details of fund allocations

138

10.5 Uploading of updated Plans at DDMA/SDMA website:

The schedule for uploading updated DDMP in DDMA/SDMA website in September and Marchof each year.

10.6 Conducting Mock Drills:

The DDMA has planned to test the preparedness level of all departments, community, QRTsand the limitations of DDMP by organizing regular mock drills. The plan is as follows:

Activity

Mock drill : 2mock drills indistrict , SubDivisions,Blocks,panchayets,Schools.

Venue/ locations Time line Outcome

Block level : Community level Round the -Families living in vulnerable

Mock Drills (monthly) to be plan period houses, GP DMTs, GP DMCs

conducted involving GP know their roles and

Volunteers, families living in responsibilities during any

vulnerable houses, NGOs, QRTs, disaster

GP Disaster Management

-QRTs know their roles andCommittees.

responsibility to be performed

Sub Divisional level: Mock Drills during emergency

(3 times in a year) to be

-Gaps of DDMP to be identifiedconducted at 2-4 places at a time

which will help the DDMA toin the Sub Divisional area

redesign the working strategy ofinvolving GP Volunteers, Schools,

DDMPfamilies living in vulnerable

139


Disaster Management

Committees, Block and Sub Divn.

Level Core Team, Block and Sub

Divisional Disaster Management

Committee.

District Level: Mock Drills (twice

in a year) to be conducted at 8-10

places at a time in the District

involving GP Volunteers,Schools,

families living in vulnerable


Disaster Management

Committees, Block and Sub

Divisional Disaster Management

Committee and DDMA along with

District level QRT & Core Team

140

10.7 Monitoring and Gap evaluation:

Just after each drill, workshop & training- a detail report will be presented to the DDMAmentioning the followings: Output, the process followed, Key action points for follow-up;Gaps identified; Suggestion for improvement; lessons learnt; feedback of participants/observers/ de-briefing.

These will be reviewed in Quarterly Meeting with all stakeholders and experts to identifythe ways to overcome the gaps and to re-design the need based strategy ,ensuringflexibility with local situation.

As mentioned earlier, to monitor and evaluate DDMP, few tools will be used. Theseare: o Quarterly meeting to review the progress

o Monthly Activity Report sharing with financial implementation detail with DDMAbystakeholders

o Use of Monitoring Formatso Field visit report

o Activity report shari

141

CHAPTER – 11

COORDINATION MECHANISM FOR IMPLEMENTATION OF DDMP

11.1 Intra and inter-departmental coordination with horizontal & vertical linkages:

The key outcome of this document is to facilitate the process for

preparing Disaster Preparedness and Response Plans at district and S u b -

D i v i s i o n / B l o c k / M C / l i n e d e p a r t m e n t / G P / V C levels. It

seeks to ensure better coordination among all stakeholders, involved in Disaster

Management activities under the district. During the process, stakeholders will

periodically interact with each other and with the DDMA to achieve the above outcome.

In the periodical meetings Responsible officers of all the departments are invited to offer

their views and feedback to ensure a robust coordination.

Nodal officers have been identified as follows to ensure this coordination as

follows:

11.2 Nodal Officers:

Sl.No

Office name andaddress

Name ofNodal Officer/

AlternativeOfficer

Designation Mobile No Land No.

1 O/o District Magistrate& Collector

Shivji Saha DC 9485014430 03825-222006

2 O/o Sub-DivisionlMagistrate, Khowai

KamalDebbarma

DCM 8729826910 03825-222236/222224

3 O/o Sub-DivisionlMagistrate, Teliamura

B.Battacharjee

SDM 9436131568 03825-263-622

142

4 O/o District EducationOfficer, Khowai

Sri KajalSukla Baidya

DDO 9436513261 03825-222032

11.3 Coordination with block/village level task forces

Coordination with block/village level task forces is ensured through regular mockdrills preceded by training sessions & followed by detailed debriefing sessions heldunder overall supervision of respective SDMs.

11.4 Coordination with local self government:

As per Section 41 of the Disaster Management Act 2005. Functions of the local authority.-

(1) Subject to the directions of the District Authority, a local authority shall-

a) Ensure that its officers and employees are trained for disaster management;

b) Ensure that resources relating to disaster management are so maintained as to bereadily available for use in the event of any threatening disaster situation or disaster;

c) Ensure all construction projects under it or within its jurisdiction conform to thestandards and specifications laid down for prevention of disasters and mitigation by theNational Authority, State Authority and the District Authority;

d) Carry out relief, rehabilitation and reconstruction activities in the affected area inaccordance with the State Plan and the District Plan.

(2) The local authority may take such other measures as may be necessary for the disastermanagement.

All the Local authorities in Khowai district which include PRIs & the Municipalbodies are hereby directed to ensure the above functions and co-operate with otherrelevant agencies as per this DDMP.

143

CHAPTER – 12

STANDARD OPERATING PROCEDURES (SOP) & CHECKLISTS:

12.1 Department-wise SOP for Preparedness and Response is given inrespectivechapters (Chapter 5 for Preparedness & Chapter 7 for Response)

12.2 SOP for DEOC:

(A) STANDARD OPERATING PROCEDURE - FLOOD & CYCLONE

Warning (Before the incident):

Warning message is received in the DEOC fromRevenue Department/IMD/NWFC

Translate the message in the local and non- technical language and immediatelydisseminate to the Sub-divisional EOCs/ BDOs for further dissemination tocommunity/ PRIs

The message is also to be sent to the SIO (ICA Department) with instructions totransmit it immediately through electronic/ print media


DEOC Police Control Room (by Wireless) (i)Sub Divn. EOC

And the DEOC staff will also inform O/C, DEOC or directly to DM & Collector, Khowai forfurther instruction.

Flash the emergency message as per format.

Intimate over phone to DDMA/Police ControlRoom/SDM/BDO/EE(PWD)/EE(DWS)/CMO/ Fire Station

During the incident

144

1. Intimation from Sub division EOC/Seismic station/Public/Media.

2. DEOC staffs will analyze the information very fast:-

(a)What incident took place



(d)What support required as asked for

And the DEOC staff will also inform O/C, DEOC or directly to DM & Collector, Khowai forfurther instruction.

3. Flash the emergency message as per format.

4. DEOC/ Sub Divisional Control Room will immediately pass the information to the

SDPO & Fire service for sending QRTs for search & Rescue Operation (Police/ FireService/ TSR/BSF/CRPF etc)

CMO for sending QRTs for First Aid

SE, PWD/ GREEF etc for sending QRT for Road cleaning for response activities

AGM, TSECL to cut the power supply of the affected area to avoid accident may cause byelectric shock

5. Contact SDM for shelter house and Relief

6.Contact SE, DWS for ensuring Drinking water/ sanitation

7.Dy.Director, ARDD for arrangement of Cattle camp

8.Contact SE, PWD for vulnerability assessment of affected houses and Damageassessment

145

9.Call DDMA/ District level QRT/ District level Core Team meeting for situational analysisand for seeking support from outside

10.Chalk out detailed response Plan

B) STANDARD OPERATING PROCEDURE FOR EARTHQUAKE SITUATION

During Incident

1. Intimation from Sub division EOC/Seismic station/Public/Media.

If Telecommunication works:

Community / Pradhan/ Chairman (i) Nearest QRTs (ii)Sub Div. EOC/BlockEOC/DEOC (iii)Tahesilder


Community (by Messenger ) Nearest QRTs (by Wireless)Police ControlRoom (by Wireless) (i)DEOC (ii)Sub Divn. EOC (iii) State EOC

2. DEOC staff will analyze the information very fast:-

(a)What incident took place



(d)What support required as asked for

146

And the DEOC staffs will inform O/C, DEOC or directly to DM & Collector, Khowai forfurther instruction.

3. Flash the emergency message as per format.

4.Intimate over phone to DDMA/Police Control Room / SDM / BDO / EE(PWD) / EE(DWS)/ CMO / Fire Station for sending QRT.

5.AGM, TSECL to cut the power supply of the affected area to avoid accident may causeby electric shock

6.Contact SDM for shelter house and Relief

7.Contact SE, DWS for ensuring Drinking water/ sanitation

8.Dy.Director, ARDD for arrangement of Cattle camp

9.Contact SE, PWD for vulnerability assessment of affected houses and Damageassessment

10.Call DDMA/ District level QRT/ District level Core Team meeting for more support fromoutside and for situational analysis

11Chalk out detailed response Plan.

General SOP for all disasters:

Written orders shall be issued for identifying places for starting free kitchens for at least 3days.

Place requisition with S.P for supply of temporary VHF sets for Nodal officers of alldepartments in case of a telecommunication failure

Direct all field officers to hire generators and keep sufficient oil for running them.

Looking at the onset of emergency and after making quick preparations, conveneEmergency meeting of important official and non-official agencies. Give them clearinstructions on the above manner.

Make a Duty Roster of Important Officials for uninterrupted functioning of DEOC &immediate implementation of the Relief/Rescue Programme.

147

Present hourly report to the DM & Collector Khowai during the disaster

Compile daily situation report and place it before the DM & Collector Khowai

Proper maintenance of records as follows:

PROFORMA FOR “IN” MESSAGE REGISTER

Sl.N

oDa

te

Timeo

frece

ipt

InMes

sage

Sr.N

o.

Rece

ivedF

rom

Addre

ssto Message

Copie

sto

Transferre

d to

01.

PROFORMA FOR “ OUT” MESSAGE REGISTER

SlNo.

Dat

e Time

ofDisp

atch

OutM

essa

gesr.

no.

R e l a t e d i n M e s s a g e N o . i f

Addre

ssfr

om:

Addr

essto Co

piest

o

01.

Mode (WL/

Tel/Messag e) ofreceipt

rece

ipt

age)

of

Tel/M

ess

(WL/

Mod

e

Instruction/follow-up to be

done

done

up t

o be

n/fo

llow

-In

stru

ctio

Any other function as directed by the Chairman DDMA.

148

12.3 MEDIA MANAGEMENT STRATEGY:

As far as possible the media briefings will be in the form of written press notes issued by theDEOC/ Sub-divisional EOC after authorization by the DM/SDM as the case may be. Howeverin exceptional circumstances, only following officers can give press briefings:

1. DM & collector- Chairman DDMA

2. ADM & Collector- CEO, DDMA

3. SIO, ICA Dept after due authorization by the Chairman DDMA

4. SDMs

149

Annexure ‘A’

SOME IMPORTANT SECTIONS OF THE DISASTER MANAGEMENT ACT, 2005

Sec 26. Powers of Chairperson of District Authority.-

(1) The Chairperson of the District Authority shall, in addition to presiding over the meetings ofthe District Authority, exercise and discharge such powers and functions of the District Authorityas the District Authority may delegate to him.

(2) The Chairperson of the District Authority shall, in the case of an emergency, have power toexercise all or any of the powers of the District Authority but the exercise of such powers shallbe subject to ex post facto ratification of the District Authority.

(3) The District Authority or the Chairperson of the District Authority may, by general or specialorder, in writing, delegate such of its or his powers and functions, under sub-section

or (2), as the case may be, to the Chief Executive Officer of the District Authority, subject to

such conditions and limitations, if any, as it or he deems

Sec 31. District Plan.-

(1) There shall be a plan for disaster management for every district of the State.

(2) The District Plan shall be prepared by the District Authority, after consultation with the localauthorities and having regard to the National Plan and the State Plan, to be approved by theState Authority.

(3) The District Plan shall include-

(a)The areas in the district vulnerable to different forms of disasters;

(b)The measures to be taken, for prevention and mitigation of disaster, by the Departmentsof the Government at the district level and local authorities in the district;

(c) The capacity-building and preparedness measures required to be taken by theDepartments of the Government at the district level and the local authorities in the district torespond to any threatening disaster situation or disaster;

150

(d)The response plans and procedures, in the event of a disaster, providing for-

(i) Allocation of responsibilities to the Departments of the Government at the districtlevel and the local authorities in the district;

(ii) Prompt response to disaster and relief thereof;

(iii)Procurement of essential resources;

(iv) Establishment of communication link; and

(v) The dissemination of information to the public;

(e) Such other matters as may be required by the State Authority.

(4) The District Plan shall be reviewed and updated annually.

(5) The copies of the District Plan referred to in sub-sections (2) and (4) shall be made availableto the Departments of the Government in the district.

(6) The District Authority shall send a copy of the District Plan to the State Authority which shallforward it to the State Government.

(7) The District Authority shall, review from time to time, the implementation of the Plan andissue such instructions to different departments of the Government in the district as it may deemnecessary for the implementation thereof.

Sec 33. Requisition by the District Authority.-The District Authority may by order requireanyofficer or any Department at the district level or any local authority to take such measures forthe prevention or mitigation of disaster, or to effectively respond to it, as may be necessary, andsuch officer or department shall be bound to carry out such order.

Sec 34. Powers and functions of District Authority in the event of any threateningdisaster situation or disaster.-For the purpose of assisting, protecting or providing relief tothecommunity, in response to any threatening disaster situation or disaster, the District Authoritymay-

(a) Give directions for the release and use of resources available with any Department of theGovernment and the local authority in the district;

151

(b) Control and restrict vehicular traffic to, from and within, the vulnerable or affected area;

(c) Control and restrict the entry of any person into, his movement within and departure from, avulnerable or affected area;

(d) Remove debris, conduct search and carry out rescue operations;

(e) Provide shelter, food, drinking water and essential provisions, healthcare and services;

(f) Establish emergency communication systems in the affected area;

(g) make arrangements for the disposal of the unclaimed dead bodies;

(h) Recommend to any Department of the Government of the State or any authority or bodyunder that Government at the district level to take such measures as are necessary in itsopinion;

(i) Require experts and consultants in the relevant fields to advise and assist as it may deemnecessary;

(j) Procure exclusive or preferential use of amenities from any authority or person;

(k) Construct temporary bridges or other necessary structures and demolish structures whichmay be hazardous to public or aggravate the effects of the disaster;

(l) Ensure that the non-governmental organizations carry out their activities in an equitable and

non-discriminatory manner;

(m) Take such other steps as may be required or warranted to be taken in such a situation.

Sec 50. Emergency procurement and accounting.-Where by reason of anythreateningdisaster situation or disaster, the National Authority or the State Authority or theDistrict Authority is satisfied that immediate procurement of provisions or materials or theimmediate application of resources are necessary for rescue or relief,-

(a) It may authorize the concerned department or authority to make the emergency procurementand in such case, the standard procedure requiring inviting of tenders shall be deemed to bewaived;

(b) A certificate about utilization of provisions or materials by the controlling officerauthorized by the National Authority, State Authority or District Authority, as the case may

152

be, shall be deemed to be a valid document or voucher for the purpose of accounting ofemergency, procurement of such provisions or materials.

Sec 51. Punishment for obstruction, etc.-Whoever, without reasonable cause-

(a) Obstructs any officer or employee of the Central Government or the StateGovernment, or a person authorized by the National Authority or State Authority orDistrict Authority in the discharge of his functions under this Act; or

(b) Refuses to comply with any direction given by or on behalf of the Central Governmentor the State Government or the National Executive Committee or the State ExecutiveCommittee or the District Authority under this Act,

shall on conviction be punishable with imprisonment for a term which may extend to oneyear or with fine, or with both, and if such obstruction or refusal to comply with directionsresults in loss of lives or imminent danger thereof, shall on conviction be punishable withimprisonment for a term which may extend to two years.

Sec 52. Punishment for false warning.-Whoever makes or circulates a false alarm orwarningas to disaster or its severity or magnitude, leading to panic, shall on conviction,be punishable with imprisonment which may extend to one year or with fine.

Sec 56. Failure of officer in duty or his connivance at the contravention of theprovisions of this Act.-Any officer, on whom any duty has been imposed by or underthis Act and whoceases or refuses to perform or withdraws himself from the duties of hisoffice shall, unless he has obtained the express written permission of his official superioror has other lawful excuse for so doing, be punishable with imprisonment for a term whichmay extend to one year or with fine.

Sec 71. Bar of jurisdiction of court.-No court (except the Supreme Court or a HighCourt)shall have jurisdiction to entertain any suit or proceeding in respect of anythingdone, action taken, orders made, direction, instruction or guidelines issued by the CentralGovernment, National Authority, State Government, State Authority or District Authority inpursuance of any power conferred by, or in relation to its functions, by this Act.

Sec72. Act to have overriding effect.-The provisions of this Act, shall haveeffect,notwithstanding anything inconsistent therewith contained in any other law for thetime being in force or in any instrument having effect by virtue of any law other than thisAct.

153

Hazard Maps of undivided West Tripura District

Earthquake Cyclone

Flood Landslide

2016 17 · the district disaster management plan (ddm p)-2016-17 document of khowai district...

Documents