2017-2018 Nebraska HOSA State Officer Candidate Information Handbook

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10 Steps to Success Nebraska HOSA State Officer Candidate

Application and Election Procedures

STEP 1: Completely read this packet of information.

STEP 2: Complete the State Officer Candidate Agreement Form and the State Officer Candidate

Application (ensure that all signature lines are completed).

STEP 3: Submit the State Officer Candidate Agreement Form and the State Officer Candidate Application

by March 1, 2016 (postmarked) to:

Nebraska HOSA

PO Box 94711

Lincoln, NE 68509

The application can be requested in word format from kori.jensen@nebraska.gov

STEP 4: You will be notified via email that your State Officer Candidate Application has been received.

You will be sent a State Officer Candidate Update letter detailing the times, places and functions

you are expected to attend during the State Leadership Conference.

STEP 5: Prepare for your Introductory Speech. This is 3 minute speech presented to the voting delegates

during the first delegate session to allow members and nominating committee to get to know the

candidates. A few things to consider including in your speech are: your HOSA experiences,

career plans/goals, personal HOSA goals, and/or ideas and goals for Nebraska HOSA. Speeches

do not need to include these items, this is only an idea to help candidates begin the speech writing

process.

STEP 6: Prepare for the Officer Candidate Exam. The test will be composed of multiple choice questions

and answers will be recorded on a multiple choice form, scored by the scoring committee. The

test will include information from www.hosa.org regarding organizational history and structure.

STEP 7: Candidate will be provided a detailed schedule prior to the State Leadership Conference. All

candidates are expected to be on time for each scheduled event. Candidates are expected to wear

official dress during their assigned functions.

STEP 8: Attend the “Meet the Candidates” session at the State Leadership Conference. You will deliver

your three minute Introductory Speech during this session. Candidates should be prepared to

participate in a short question and answer session.

STEP 9: The Selection Committee will provide an approved and suggested slate of officer candidates. This

slate will be announced during a closed business session, voting delegates will further interact

with the new officer team and vote to determine which officers will hold specific positions.

STEP 10: If elected to office, attend the new State Officer meeting, which will be held following the Awards

Ceremony

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State Officer Candidate

Information Overview

1. The high school members of the team will be selected from students who will be in the

9th, 10th, 11th or 12th grade during the 2017-2018 school year.

2. The post-secondary members of the team will be selected from students who will have

graduated by the end of the 2016-1017 school year.

3. There is no limit to the number of candidates a school can have.

4. A slate of officers will be elected. There will be a minimum of four total officers and

a maximum of ten total officers. The total includes both high school and post-

secondary. The candidates with the highest total score will compose the slate of

officers. The score will include test score, speech score and interview score. Voting

delegates will then determine which candidates will hold which offices for the

duration of the year. 5. Each candidate will have 3 minutes in the appropriate session to deliver their campaign

speech.

6. Voting delegates will vote by secret ballot. Pencils will be provided. Delegates must

have a delegate ribbon to participate in the voting.

7. Officer announcement and installation will occur at the appropriate time per the

conference program.

8. Officers will be expected to purchase official clothing that meets National HOSA

requirements, as designated by the State Advisor.

Scoring Process to Determine Elected State Officers

The following will be used to determine which candidates are elected to state office for 2015-

2016:

Qualification Exam 10%

Interview 70%

Speech 20%

TOTAL 100%

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Campaigning

1. No campaigning should take place prior to the State Conference.

2. No campaign material shall be attached to the walls or other property of the conference

facility.

3. Time will be provided for delegates to “meet the candidates.”

4. Business sessions are reserved for campaign speeches and election of officers. Voting

delegates are to sit in a reserved section during these sessions.

5. Local chapters are expected to encourage and observe good taste in the promotion of their

candidates so as not to disrupt any planned event of the conference.

6. With respect for anti-litter concerns and cost to individuals and local chapters, no

campaign materials will be distributed. Personal contact and the organization of a

campaign develop leadership ability in a candidate to a greater degree than give-away

gimmicks. Food (including candy) and/or beverage are prohibited in the campaign.

7. No campaign material will be allowed in the election session.

8. It is the responsibility of the state officer candidate to ensure that campaign areas are kept

neat and that promotional items do not cause litter problems. If materials are found in

disorder or on the floor, then the problem will be addressed with the candidate and their

chapter advisor.

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Overall Duties, Responsibilities and

Specific Standards of a

Nebraska HOSA State Officer By electing you to a Nebraska HOSA state office, you are entrusted with the leadership of the organization. With the

acceptance of this honor come duties and responsibilities.

Duty is defined, as “the conduct, obedience, loyalty, and submission required of an officer.”

Responsibility is “the reliability and moral accountability for duties expected of an officer.”

Together, duty and responsibility convey the conduct and performance appropriate to all Nebraska HOSA State

Officers.

Regardless of which office you hold, your duties and responsibilities as a Nebraska HOSA State Officer obligate

you to do the following:

Understand the mission and goals of Nebraska HOSA.

Understand the Nebraska HOSA bylaws.

Understand the HOSA creed, know it from memory and be able to recite it.

Be familiar with the organizational structure and policies of Nebraska HOSA.

Understand and correctly use parliamentary procedure.

Memorize appropriate ceremonies and rituals.

Attend all meetings.

Be prepared to conduct organization and state meetings.

Be prepared to serve as a speaker.

Be loyal to Nebraska HOSA.

Assist other officers in accomplishing their tasks.

Practice good speaking and writing skills as you represent the state association.

Be helpful, respectful and responsible to all people.

Specific Standards

Must have active membership status.

Must have endorsement of local chapter.

Must have school certification signed by an administrator and advisor.

Must have at least one full year remaining as an active member.

Must be available to represent the state through personal appearances during tenure of office.

Candidacy for office must be filed with the Nebraska HOSA office by the deadline.

Must present a speech.

Each candidate must meet with the interview committee for a test and personal interview(s).

Each newly elected officer must meet with the Nebraska State Advisor immediately following the last

meeting of the State Leadership Conference.

All elected state officers are required to attend the Nebraska HOSA LAUNCH Training. Any State Officer

who does not attend this training will be required to resign their office unless the State Advisor determines

extenuating circumstances.

All elected Officers are required to attend the activities that are listed on the Candidate Agreement Form.

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State Officer Code of Conduct

It is the responsibility of all Nebraska HOSA State Officers to conduct themselves in a proper,

businesslike manner at all times.

1. All officers are expected to attend and be on time to all meetings and events during the

year.

2. All officers shall behave in a courteous and respectful manner; refrain from language and

actions that might bring discredit upon them, their school, and their families or upon

Nebraska HOSA.

3. Conduct that does not support a business environment will not be allowed. Such conduct

includes, but is not limited to, actions disrupting a business like atmosphere, association

with non-conference individuals or activities that endanger self or others.

4. At any function sponsored by Nebraska HOSA, all officers, participants and guests shall

abide by the dress code.

5. There shall be no defacing of public property. The individual(s) responsible must pay

any damages to the property or furnishings in the hotel room or building.

6. If male and female officers visit each other in their hotel rooms at any time, the door must

be open. High school officers must have prior approval of the adult sponsor and an adult

must be present during these visits.

7. High school officers will be in their own rooms by designated curfew and will not leave

the room after curfew. Advisors will always do one or more room checks, following

curfew. Officers may expect the advisor to also follow up with a phone call check at any

hour following curfew. Post-secondary officers will be expected and trusted to behave as

young adults.

8. Officers shall keep the supervising adult informed of their activities and whereabouts at

all times. Accidents, injuries or illnesses must be reported to the supervising adult when

they occur.

9. Officers must always travel with a group (never alone) and should not go into hotel

stairwells alone, areas that are poorly lit, or areas that have light pedestrian traffic.

10. Officers shall not possess alcoholic beverages, narcotics or firearms in any form, at any

time, under any circumstances.

11. Use of tobacco products is prohibited by all officers.

12. Officers of Nebraska HOSA are prohibited from posting inappropriate or offensive

materials on the internet, e.g., Twitter, Facebook, and YouTube. If inappropriate or

offensive materials are found to exist, the officer will be asked to remove the material and

may be asked to resign their office at the discretion of the State Advisor.

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Results of State Officer Code of Conduct Violation

Immediate expulsion from any Nebraska HOSA sponsored meeting or event will result from

the following:

Possession of alcoholic beverages, narcotics, or firearms of any form, possessed at

any time, under any circumstance.

Gross violation of male and female room regulations.

Gross damage to property; or violation of hotel safety codes or criminal laws.

Internet misuse.

Nebraska HOSA State Officers may also be removed from office for one or more of the

following reasons:

Failure to perform the duties of their office.

Failure to attend required meetings.

Failure to follow rules, regulations and responsibilities to act in a professional manner,

including school disciplinary guidelines.

Failure to meet appropriate deadlines without satisfactory explanation.

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2016-2017 State Officer Candidate Application

Due March 1, 2017 Return to:

Nebraska HOSA 301 Centennial Mall South

PO Box 94711 Lincoln, NE 68509

Applicant Information

Name:

School:

HOSA Chapter:

Home address:

City: State: ZIP Code:

Current Grade: Years of HOSA Membership:

Email:

Phone:

HOSA Office Desired:

Parents Name(s):

Parent Email: Parent Phone:

Advisor Name:

Advisor Email: Advisor Phone:

PLEASE ATTACH A PHOTOGRAPH OF THE APPLICANT

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List five significant leadership positions/experiences you’ve held and what you learned from each. (They do not all have to be offices held or HOSA related.)

1.

2.

3.

4.

5.

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Describe five rewarding HOSA experiences. Why was each one meaningful for you?

1.

2.

3.

4.

5.

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What special qualities/talents would you bring to a State HOSA Office?

If you were elected, what message would you share with Nebraska HOSA members?

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Paint a picture in words of the roles/actions you have used to help a team be successful. Give specific examples.

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I understand that as a Nebraska State HOSA officer I am required to devote a significant amount of time during the

year to serve the Nebraska HOSA Association. I will devote the time needed to carry out the duties of a state officer.

_______________________________ ______________________ Applicant Date _______________________________ _______________________ Parent or Guardian Date

We, the members of the __________________________ Chapter recommend

____________________________ as a candidate for State Office.

_______________________________ _______________________ Local HOSA Officer Date _______________________________ _______________________ Advisor Date _______________________________ _______________________ School Administrator Date

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Nebraska HOSA Officer Candidate Agreement Form

I, ___________________________________, have read and understand the qualifications of the Nebraska HOSA State Officer and realize the duties. If elected, I agree to be present and to participate in all required Nebraska HOSA activities during my term of office. And, if elected, I agree to fulfill my duties to the best of my ability. As a Nebraska HOSA State Officer is will be your responsibility to attend the following activities (dates are tentative and subject to change):

Weekly Meetings via phone or online March 2017-March 2018

HOSA State Officer LAUNCH Training – May 31-June 3, 2017

International Leadership Conference in Orlando FL– June 2017 (as funding is available)

Business and Industry Visits – June 2017 through March 2018

N-Power Conference – July 26-27 2017

Health Careers Summer Institute – July 24-25, 2017

Fall Conference Planning – August 2017

Chapter Leadership Academy – September 2017

Washington Leadership Academy in Washington DC – September 2017 (as funding is available)

HOSA Health Science Experiences Conferences – October, November, and December 2017

State Leadership Conference Planning – January 2018 and February 2018

State Leadership Conference Planning – March 2018

State Leadership Conference – March 2018

Chapter events as requested I certify that I am a member in good standing of the _______________________Chapter. _________________________________________ __________________________ Candidate’s Signature Date As this Nebraska HOSA State Officer Candidate’s Local Advisor, it is without reservation that I recommend (him / her) as a Nebraska HOSA State Officer. _________________________________ Local Advisor’s Signature

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Code of Conduct and Permission to Publish Acknowledgment

We (officer and parent(s) or guardian) have read and fully understand the Nebraska HOSA State Officer Code of Conduct and agree to comply with these guidelines. Furthermore, we are aware of the consequences that will result from violation of any of the above guidelines. As a Nebraska HOSA State Officer, the officer’s name, photo, Nebraska HOSA e-mail address, and school contact information will be posted on the Nebraska HOSA web site and in printed documents (publications). The officer’s home contact information will not be published electronically or in printed documents. I give Nebraska HOSA permission to publish electronically and in printed documents the information and materials as described. ______________________________ Officer’s Name ______________________________ _______________________ Officer’s Signature Date ______________________________ _______________________ Parent or Guardian’s Signature Date (if applicant is under age 18)