Page

1

Welcome to the 2017

Xavier Scholarship Fashion Show! Saturday, April 1, 2017

JW Marriott Phoenix Desert Ridge Resort & Spa

STUDENT CAST INFORMATION PACKET PACKET INCLUDES:

1. Cover Page 2. Student Participation Contract/Release & Payment Form (complete & bring to Parent/Student Meeting) 3. Cast Wardrobe Dress Code Requirements 4. Underwriting Opportunities 5. Advance Table Reservation Form 6. Table Reservation Sheet 7. Graduation V.I.P. Seating Raffle, Dillard’s Scottsdale Fashion Square Shopping Event 8. Senior Priority for Limited Quantity Fashion Show Sweatshirts 9. Event Fact Sheet

Here is all you need to do… 9 ATTEND MANDATORY PARENT/STUDENT MEETING:

Thursday, January 5th, from 6:00 p.m. to 8:00 p.m., in the Xavier Performing Arts Center

Everyone participating in the Fashion Show must attend and bring a parent.

9 PRINT STUDENT INFORMATION PACKET Complete all sheets and bring with payment to Parent/Student Meeting. (Participation fee must be cash or check)

Visit www.xcpmg.org and click on Fashion Show for The X Club updates.

Page

2

REQUIRED FORM PRINT FORM & BRING TO JANUARY 5, 2017 PARENT/STUDENT MEETING

2017 Xavier Scholarship Fashion Show

Student Participation Contract/Release & Payment Form

RELEASE: I, the undersigned, acknowledge and accept the hazards and risks potentially involved in this dance program. I agree to indemnify, defend and hold harmless the choreographer, organization of Xavier College Preparatory Mothers’ Guild, Institutions of Xavier College Preparatory and Brophy College Preparatory, their agents, employees and volunteers from any and all loss. I also accept any liability, cost and/or expense arising from participation in this program as a result of injury and or illness sustained in rehearsal or any performance. Students are responsible for all personal items brought to rehearsal and/or the show. Student Name (Please Print Clearly) _________________________________________________ Student Signature __________________________________________ Date________________ Parent Signature ___________________________________________ Date________________ WARDROBE DRESS CODE: We have read the Wardrobe Dress Code and agree to follow it. We understand all clothing will be approved and no changes can be made without re-approval. Failure to follow this policy may result in not being able to participate in the show. Student Signature __________________________________________ Date________________ Parent Signature ___________________________________________ Date________________ Parent Email (Please Print Clearly) __________________________________________________

ORDER: Participation fee (Includes the student’s performance outfit) $__60__

Commemorative Fashion Show DVD* ($20 each x ______) $______

Sponsor a deserving senior’s participation fee ($60 x ______) $______

Cast Food Fund Donation (Cast food for dress rehearsal) $______

XSFS Donation (Over 40% of XCP students receive some form of financial assistance) $______

TOTAL $______

PAYMENT OPTIONS: Please include payment with order. No refunds.

Amount $__________

Cash (Enclosed)

Check: #_________ (Payable to Xavier Mothers’ Guild)

THANK YOU!

*If ordering a DVD, it is the student’s responsibility to pick up the DVD from the Mothers’ Guild Office before graduation.

Page

3

2017 Xavier Scholarship Fashion Show Cast Wardrobe Dress Code Requirements

Students are representing Xavier and must convey a mature dignified presence at all times. The cast wardrobe dress code is a crucial part of the success of the Fashion Show. If a student fails to adhere to these rules, the student will be prohibited from Fashion Show participation. We appreciate your support and dedication to upholding these standards. WARDROBE SUMMARY: The student participation fee ($60) includes the student’s performance outfit and props. Occasionally personal clothing items are needed to complete an outfit. If so, the intent is to use items students already own and not require the purchase of anything new. All wardrobe items must meet the Xavier Dress Code Requirements.

Students are responsible for providing the wardrobe items noted below. GIRLS Finale Formal Dress:

x Long dress in the color of your choice except white, cream or tan. x No asymmetrical hems, high low dresses, or a high low with a sheer cover. x Length may be mid-calf (tea length) or ankle (floor length); dress must not drag on the ground. x One shoulder, spaghetti strap, and halter (with back) dresses are allowed. x No strapless or backless dresses; no excessive cleavage; nothing too revealing. x No “see through” or “peek-a-boo” fabrics; no sequined ball gowns or dresses.

Dean Macrina will review all formal dresses for approval, in strict accordance with the XCP dress code policy. Please note: in the event a student feels that the dress code requirements have been met, final approval is at the discretion of Dean Macrina. *** XCP students must see Dean Macrina before school, at break, at lunch, or after school to have their

dresses approved. Each may bring her dress OR pictures of herself (front AND back) wearing the dress. The last opportunity for finale formal dress approval will be Friday, March 17th.

PLEASE PLAN AHEAD.*** Shoes and Accessories for Formal Dress:

x No excessively high heels as students must be able to walk the runway swiftly. x Flats are acceptable. No boots or flip-flops permitted.

Parade of Activities: x Students will wear the actual outfit of the club or team they are representing in the Parade of Activities. If there is

not an outfit, the Parade attire will be a club shirt or Xavier uniform shirt and jeans, or approved club-themed attire. x Jeans cannot drag on the floor. No holes, rips or fading allowed. x Jeans must cover the students’ bottoms such that under garments are not seen.

BOYS Finale Formal Dress:

x Tuxedos. Rental charges are included in the student participation fee. Students may wear their own tuxedos.

Parade of Activities: x Black t-shirt (provided) and jeans. x Jeans cannot drag on the floor. No holes, rips or fading allowed. x Jeans must cover the students’ bottoms and sit at the waist without boxers or briefs showing.

Page

4

2017 Xavier Scholarship Fashion Show

Underwriting Opportunities Nearly 40% of Xavier students receive some form of financial assistance. Your generous underwriting contribution will ensure that our event revenues go directly to the Xavier Scholarship Fund rather than to cover expenses. Every donation, whether it is $5 or $5,000, will make a difference. Please consider underwriting the following expenses.

Program Printing $8,000 Centerpieces Décor $6,000 Choreography $5,000 Day of Show Student Lunch $4,000 Invitation Printing $3,000 Student Raffle Incentives $1,200 Invitation Postage $1,100

Sponsor a Student Group $1,000 (can split with up to 4 families) Student Cast Food for Rehearsals $ 500 Photo Backdrop $ 450 Flowers for Senior Parent Tribute $ 450 Raffle Ticket Printing $ 300 Sponsor a Deserving Student(s) (no limit) $ 60 per student

All underwriters will be listed in the Fashion Show Program. Acknowledgement should read as follows: ___________________________________________________________________________________________________________________________________ I would like this amount to underwrite the cost of: _________________________________________________________________________

For donations of $500 or more, if you’d like this gift to be In Honor/Memory (please circle choice) of someone, please include here (e.g. The Jones Family in Honor of Lizzy Jones, Class of 2017): ___________________________________________________________________________________________________________________________________ Donor Information:

Donor Name: _________________________________________________________________________________________

Street Address: _________________________________________________________________________________________

City, State, Zip: _________________________________________________________________________________________

Phone: __________________________________ Email: ______________________________________________

Signature: _________________________________________________________ Date:__________________________

Payment Options:

☐ Check enclosed # ______________ (payable to Xavier College Preparatory Mothers’ Guild) ☐ Credit Card

Name on card: _________________________________________________________ Zip Code: _____________

Card number: __________________________________________________________________________________________

Expiration date: _________________________________ Security Code: ________________________ To help us cover the cost of credit card processing, we kindly ask that you consider adding 3.5% to your total amount (Check box if you would like to do so. We thank you greatly!) ☐ Yes, I will cover the credit card fee of 3.5%. Please add to my total.

Xavier College Preparatory is a tax exempt organization pursuant to Section 501(c)3 of the Internal Revenue Code.

Please mail or email this completed form:

Mail to: Xavier College Preparatory, Attn: Mothers’ Guild, 4710 North Fifth Street Phoenix, AZ 85012 Email to: bholcomb@xcp.org

For payment questions, contact Bobbi Holcomb ’99, Director of Mothers’ Guild Records, at 602-240-3147.

Page

5

2017 Xavier Scholarship Fashion Show Saturday, April 1, 2017

JW Marriott Phoenix Desert Ridge Resort & Spa

SPECIAL FOR SENIORS ONLY! ADVANCE TABLE RESERVATION FORM

Table reservations with full payment will be accepted for

Senior Families ONLY from January 5 through January 25, 2017

Advance Reservations Information:

x Only senior families with a full table and full payment will be accepted during advance reservations. x Reservations will be accepted at the Parent/Student mandatory meeting on Thursday, Jan. 5th. x The Table Host will receive the entire tax donation unless payment is received from each table guest at the

time of reservation. No changes please! x Please provide complete contact information for each paying patron to avoid delays in processing. x If you itemize deductions, please consult with your tax preparer. The fair market value of an individual seat is

$75.

Sales for individual seat reservations will begin online January 26, 2017 at www.xcpmg.org.

Table Name: _____________________________________________________________

Senior Student’s Name: _________________________________________________

TABLE RESERVATION: ☐ Premium Table - $7,800 (table of 12 seats)

☐ Runway Table - $4,800 (table of 12 seats) ☐ Preferred Table - $3,000 (table of 10 seats)

☐ General Seating Table - $1,500 (table of 10 seats)

☐ I am purchasing a table of 10 or 12 seats and enclosed is one payment for the table (check or credit card, listed with Table Host’s information on the attached sheet). The names of my guests are on the attached Table Reservation Sheet. (Table Hostess receives entire tax donation.)*

OR ☐ I am organizing a table of 10 or 12 seats and each attendee (patron) listed on the attached sheet has included

their payment information, complete contact information, and the number of seats each patron is purchasing. *All Table Hosts will be listed in the Fashion Show Program. If applicable, acknowledgement should read as follows: __________________________________________________________________________________________________________________________________

Please mail or email this completed form: Mail to: Xavier College Preparatory, Attn: Mothers’ Guild, 4710 North Fifth Street Phoenix, AZ 85012

Email to: bholcomb@xcp.org

For payment questions, contact Bobbi Holcomb ’99, Director of Mothers’ Guild Records, at 602-240-3147.

OFFICE USE ONLY: Date: ____/____ Time: ____:____

Page

6

TABLE RESERVATION SHEET Please make check(s) payable to Xavier Mothers’ Guild or include credit card information. Circle Guest or Patron for each name; note that Guests are paid for by or pay Table Host directly, whereas Patrons pay Xavier directly, via payment info recorded below.

Table Host: _______________________________ (all tables) Address: _________________________________ City, State, Zip: ____________________________ Phone: _____________________ $___________ Email: ___________________________________ CC or check # _____________________________ Exp. Date: _______________ Sec. Code________

Guest/Patron: _____________________________ (all tables) Address: _________________________________ City, State, Zip: ____________________________ Phone: _____________________ $___________ Email: ___________________________________ CC or check # _____________________________ Exp. Date: _______________ Sec. Code_______

Guest/Patron: _____________________________ (all tables) Address: _________________________________ City, State, Zip: ____________________________ Phone: _____________________ $___________ Email: ___________________________________ CC or check # _____________________________ Exp. Date: _______________ Sec. Code_______

Guest/Patron: _____________________________ (all tables) Address: _________________________________ City, State, Zip: ____________________________ Phone: _____________________ $___________ Email: ___________________________________ CC or check # _____________________________ Exp. Date: _______________ Sec. Code_______

Guest/Patron: _____________________________ (all tables) Address: _________________________________ City, State, Zip: ____________________________ Phone: _____________________ $___________ Email: ___________________________________ CC or check # _____________________________ Exp. Date: _______________ Sec. Code_______

Guest/Patron: _____________________________ (all tables) Address: _________________________________ City, State, Zip: ____________________________ Phone: _____________________ $___________ Email: ___________________________________ CC or check # _____________________________ Exp. Date: _______________ Sec. Code_______

Guest/Patron: _____________________________ (all tables) Address: _________________________________ City, State, Zip: ____________________________ Phone: _____________________ $___________ Email: ___________________________________ CC or check # _____________________________ Exp. Date: _______________ Sec. Code_______

Guest/Patron: _____________________________ (all tables) Address: _________________________________ City, State, Zip: ____________________________ Phone: _____________________ $___________ Email: ___________________________________ CC or check # _____________________________ Exp. Date: _______________ Sec. Code_______

Guest/Patron: _____________________________ (all tables) Address: _________________________________ City, State, Zip: ____________________________ Phone: _____________________ $___________ Email: ___________________________________ CC or check # _____________________________ Exp. Date: _______________ Sec. Code_______

Guest/Patron: _____________________________ (all tables) Address: _________________________________ City, State, Zip: ____________________________ Phone: _____________________ $___________ Email: ___________________________________ CC or check # _____________________________ Exp. Date: _______________ Sec. Code_______

Guest/Patron: _____________________________ (Premium or Address: _________________________________ Runway City, State, Zip: ____________________________ Tables only) Phone: _____________________ $___________ Email: ___________________________________ CC or check # _____________________________ Exp. Date: _______________ Sec. Code_______

Guest/Patron: _____________________________ (Premium or Address: _________________________________ Runway City, State, Zip: ____________________________ Tables only) Phone: _____________________ $___________ Email: ___________________________________ CC or check # _____________________________ Exp. Date: _______________ Sec. Code_______

OFFICE USE ONLY: Date: ____/____ Time: ____:____

Page

7

LAST CHANCE TO WIN!

V.I.P. Seating at Graduation for Six* AND a Reserved Parking Space

ONLY 100 TICKETS WILL BE SOLD $100 per ticket

First chance to buy tickets will be at the

Parent/Student meeting on Thursday, January 5, 2017

Winner will be drawn Saturday, April 1, 2017, at the Fashion Show (need not be present to win)

*Four general seating graduation tickets are given to every senior.

This raffle winner will receive six preferred seats in lieu of the four general admission tickets.

For more information, contact Michelle Byrne, Raffle Chairwoman 602-312-8362, michellebyrne@qwest.com

---------------

SAVE THE DATE

Xavier Scholarship Fashion Show and Dillard’s Scottsdale Fashion Square

SHOPPING EVENT Xavier Scholarship Fashion Show and Dillard’s Scottsdale Fashion Square are pleased to partner on

a special shopping experience for Xavier College Preparatory students and their parents.

Dillard’s Scottsdale Fashion Square will generously donate a percentage of all sale proceeds from the event to the Xavier Scholarship Fund!

More details to follow!

Page

8

Priority Sale for XCP Seniors ONLY!!

Purchase the limited quantity,

special keepsake Xavier Scholarship Fashion Show 2017

The X Club Sweatshirt* BEFORE it goes on sale to others!

Available at the January 5th meeting ONLY $45 each

(Pay by cash, credit card or check payable to Xavier Mothers’ Guild)

*The Fashion Show Sweatshirt is approved as part of the Xavier uniform for daily wear.

Stop by the Gator Gear table

in the Performing Arts Center lobby before and after the meeting to purchase your keepsake.

These are limited quantities and

they will go FAST!!

Page

9

Event Fact Sheet Event: Xavier Scholarship Fashion Show 2017

Theme: The X Club — A Legacy of Sisterhood

Presenter: Xavier Mothers’ Guild

Location: JW Marriott Phoenix Desert Ridge Resort & Spa

Date: Saturday, April 1, 2017

Time: 10:30 A.M. Social and Shopping

NOON Luncheon and Fashion Show

Honoring: The 2017 Founders Award recipient

Starring: Xavier and Brophy College Preparatory students, Class of 2017

Featuring: Professional Fashion Show Presented by Dillard’s Fashion Square

Admittance: Premier Table $7,800 table of 12 seats Runway Table $4,800 table of 12 seats Preferred Table $3,000 table of 10 seats General Seating Table $1,500 table of 10 seats

Individual Seat $150 Benefitting: Xavier Scholarship Fund Chairwomen: Kathy Prebil ’87 and Anna Zale

Kathy Prebil ’87 Anna Zale

Cell: (602) 499-3761 Cell: (602) 505-1866 kathyprebil@yahoo.com annazale@cox.net