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TRANSCRIPT
OBLIGATORY DISSEMINATION OF INFORMATION UNDER
RIGHT TO INFORMATION ACT 2005
2017-18
DIRECTORATE OF AGRICULTURE & FOOD PRODUCTION,
ORISSA, BHUBANESWAR
Chapter1
Introduction
1.1. 1.2. 1.3. 1.4. 1.5. 1.6. 1.7: - As mentioned in the hand book “Right to
Information Act-2005” (22 of 2005)
Chapter-2 (Manual. 1)
Particulars of Organization, Functions and Duties
2.1. Objective/purpose of the public authority.-
i) To increase crop production in a sustainable manner through transfer of modern
technology and utilization of various state & central funds.
ii) Administrative control and coordination over all the sub-ordinate offices in the
state.
iii) Formulation of plans, programmes & schemes for the agricultural development of
the state.
2.2. Mission / Vision Statement of the public authority.-
All out development in crop production sector.
2.3. Brief history of the public authority and context of its formation.
DA&FP (O) is functioning since 1945. It is formed as a separate directorate to
monitor the agricultural development activities of the state.
2.4. Duties of the public authority. –
i) To increase crop production in a sustainable manner through transfer of modern
technology and utilization of various state & central funds.
ii) Administrative control and coordination over all the sub-ordinate offices in the
state.
iii) Formulation of plans programmes & schemes for the agricultural development of
the state.
2.5. Main activities/functions of the public authority. –
i) To increase crop production in a sustainable manner through transfer of modern
technology and utilization of various state & central funds.
ii) To coordinate with state/ central government and with other allied departments for
agricultural development of the state.
2.6. List of services being provided by the public authority with a brief write-up on
them. -
i) Transfer of modern technology like Farm mechanization, seed replacement, plant
protection, soil and water management etc. through Agriculture Extension.
ii) Ensure quality inputs for better production
iii) Varietal intervention
iv) Demonstrations
v) Farmers' capacity building
vi) Cooperation with allied departments/ agencies
vii) Increase irrigation potential through bore wells/river lift
viii) Promotion of Agri-enterpreneurship.
ix) Provision of incentive/subsidy to farmers
x) Formulation & implementation of plans for agriculture development
2.7. Organizational Structure Diagram at various levels namely State, directorate,
region district, block etc (whichever is applicable). –
-2-
-3-
2.8. Expectation of the public authority from the public for enhancing its effectiveness
and efficiency. -
Proper cooperation of public to strengthen the Agriculture Extension System and to
adopt the latest agriculture technology.
2.9 Arrangements and methods made for seeking public participation/ contribution. –
Personal contact, group/ mass discussion, method/ result demonstration, publicity
through mass media/ electronic media etc.
2.10 Mechanism available for monitoring the service delivery and public grievance
resolution.
Officials are posted at GP/ Block/ Subdivision/District/State level to render services
and attend the grievances of the public and they are also answerable to public
institutions.
2.11. Addresses of the main office and other offices at different levels. (Please
categories the addresses district wise for facilitating the understanding by the user).
Main Office: - Directorate of Agriculture & Food Production, OrissaHeads of office
building, Bhubaneswar-1
District Office:- District offices at each district head quarter as Deputy Director of
Agriculture/ District Agriculture Officer
Block Level:- Available at all the 314 block head quarters
2.12 Morning hours of the office: 10 AM
Closing hours of the office: 5 PM
-4-
Chapter. 3 (Manual. 2)
Powers and Duties of Officers and Employees
3.1 Please provide details of the powers and duties of officers and employees of the
organization.
Sl.
No
Designation Powers Duties
Administrative Financial Others
1 2 3 4 5 6
1
Director of Agril
& Food
Production
Administrative
head & controlling
officer of Agril.
Directorate of the
State.
As specified
by the
Finance
Deptt.
Member of the
various state
level Agril
&Allied sector
committees
Administrative and
financial head of the
Directorate.
2
Addl. Director
(Extn)
Monitor &Supervises
the Agril Extension system
3
Addl. Director of
Agril.( Engg)
Monitor &Supervises
the Agril Engg
sector. like Farm
Mechanisation, PLIP
etc.
4
Joint Director
(SP &C)
Monitor &
Supervises the
special prog. Like
Workplan,
ISOPOM,NFSM,
RKVY etc. on all
Plan and Non-plan
scheme.
5
Joint Director
(Farm & seeds)
All out development
of farms and input
distribution
6
Joint
Director(Inf)
Provides Agril
Information through
print &mass media.
7
Joint Director
Agril. (Engg.)
Assists Addl.
Director(Ag Engg)
-5-
8
Addl. Director
(Admn)
Assists Director on
Administrative matters
9
Financial
Adviser -CAO
Advise Director on
Financial matters
10
Chief
Statistician
Prepares Agril Statistical
report
11
Deputy Director
(Plan)
Prepares various Agril
plan programme
12
Deputy Director
(Pulse)
Monitor &Supervises the
pulse & other millets
dev. Prog.
13
Deputy Director
(Extn)
Monitor &Supervises the
Fertiliser prog.
14
Deputy Director
(QC)
Monitor &Supervises the
quality aspects of Agril
inputs
15
Deputy Director
(Cotton)
Monitor &Supervises the
cotton dev. Prog.
16
Deputy Director
(Plant
Protection)
Monitor &Supervises the
crop protection activities
17
Deputy Director
(Sugar-cane)
Monitor &Supervises the
sugarcane Dev. Prog.
NB – Above officers are assisted by a group of Technical & Ministerial officials. The
detailed work distribution of each section & its officials has been published in a
Book-let form.
-6-
Chapter - 4 (Manual. 3)
Rules, Regulations, Instructions, Manual and Records, for Discharging Functions
4.1. Please provide list of rules, regulations, instructions, manual and records, held by
public authority or under its control or used by its employees for discharging
functions as per the following format. This format has to be filled for each type of
document.
Sl. No.
Name/Title of the
document
Type of Docum
ents
Brief write up of the
documents
From where one can get
a copy of rules,
regulations, instructions, manual and
records.
Address, Telephone
No., FAX, E- mail & others
Fee charged by the Department for a
copy of Rules, regulations,
instructions, manual and records
(if any)
1 2 3 4 5 6 7
1 Orissa Govt
Servant
Conduct
Rules
Printed Conduct/Mis
conduct of
Govt
employees
I & PR
Department,
As prescribed by
Govt.
2 Orissa
Leave
Rules-1966
Printed Types of
leave &
procedure of
availing the
leaves
I & PR
Department
As prescribed by
Govt.
3 OGFR Printed Different
Financial
rules
I & PR
Department
As prescribed by
Govt.
4 OTC Printed Restriction in
drawls
I & PR
Department
As prescribed by
Govt.
5 ORM Printed Maintenance
of different
records
I & PR
Department
As prescribed by
Govt.
6 Delegation
of financial
power
Printed Financial
power for
sanctioning
different
contingent
expenditure
I & PR
Department
As prescribed by
Govt.
7 OCS
Pension
Rule
Printed For
preparation of
pensioners
documents
I & PR
Department
As prescribed by
Govt.
8 OCS(CCA)
Rule-1962
Printed Rules
&Regulations
relating to
suspension,
proceeding
etc
I & PR
Department
As prescribed by
Govt.
9 TA rules Printed Rules for T.A
claims
I & PR
Department
As prescribed by
Govt.
10 Orissa
Service
Codes
Printed Rules relating
to the service
matters
I & PR
Department
As prescribed by
Govt.
11 Books
Circulars
Printed Up-to date
guidelines
under
different rules
I & PR
Department
As prescribed by
Govt.
12 Seed
Rule/Seed
Act
Printed Procedure of
supply, sale
&disposal of
seed
I & PR
Department
As prescribed by
Govt.
13 Fertilizer Act Printed License for
sale of
Fertiliser & its
analysis
I & PR
Department
As prescribed by
Govt.
14 Pesticide
Act
Printed License for
sale of
Pesticide & its
analysis
I & PR
Department
As prescribed by
Govt.
15 GPF rules Printed For sanction
& withdrawal
of GPF
I & PR
Department
As prescribed by
Govt.
16 RTI
Act/Rules
Printed Right to
Information to
public
I & PR
Department
As prescribed by
Govt.
17 O.R.V Act Printed Reservation in
Govt. service
I & PR
Department
As prescribed by
Govt.
18 Sugarcane
control Act
Printed Sugarcane
regulations
I & PR
Department
As prescribed by
Govt.
-7-
-8-
Chapter. 5 (Manual - 4)
Particulars of any arrangement that exists for consultation with, or representation
by, the members of the public in relation to the formulation of its policy or
implementation thereof
Implementation of Policy :
Starting from G.P /Block/District to State level, all Agricultural programmes are
implemented in consultation with public representatives and discussed in forums like
Panchayats/Panchayat-samitis/Zilla Parishad etc.
5.2. Whether there is any provision to seek consultation/ participation of public or
its representatives for implementation of policies? If there is, please provide details
of provisions in following format.
Sl.No. Subject/Topic Is it mandatory to
ensure public
participation
(Yes/No)
Arrangements for
seeking public
participation.
1 2 3 4
1 Minikit/Demonstration Prog. Yes Through Zilla Parishad/
Panchayat Samiti
2 Training Prog for farmers Yes Through Zilla Parishad/
Panchayat Samiti
3 Subsidy Programme on seeds/
other inputs
Yes State level committee
headed by Agril. Minister
and other public
representatives
4 Subsidy Programme on Farm
mechanisation
Yes State level committee
headed by Agril. Minister
and other public
representatives
5 Subsidy on PLIP Yes State level committee
headed by Agril. Minister
and other public
representatives
6 Kharif &Rabi Programme Yes Through Zilla Parishad/
Panchayat Samiti
-9-
Chapter. 6 (Manual -5)
A statement of the categories of documents that are held by it or under its control
6.1. Use the format given below to give the information about the official documents.
Also mention the place where the documents are available for e.g. at secretariat
level, directorate level, others (Please mention the level in place of writing Others.).
Sl.
No.
Category of
the
document
Name of the document
and its introduction in one
line
Procedure to obtain
the documents
Held by/under
control of
1 2 3 4 5
1 Service
matter
Personal files, service
books etc.
Apply through
proper channel
ADA(Admn.)
2 Financial
matters
Budget & expenditure Apply through
proper channel
FA cum CAO
3 Schematic Physical & financial
progress of schemes
Apply through
proper channel
JDA(SP&C)
4 Farm Government Agril. farms Apply through
proper channel
JDA(F&S)
5 Seed & other
inputs
Availability and quality
aspects of various inputs
Apply through
proper channel
JDA(F&S)
6 Engineering Farm mechanization,
PLIP, Departmental
vehicles & civil works etc.
Apply through
proper channel
JDA(Engg.)
7 Statistics Agricultural statistics
reports
Apply through
proper channel
Chief
Statistician
8 Plan Annual plans/
programmes/ U/Cs
Apply through
proper channel
DDA(Plan)
-10-
Chapter . 7 (Manual . 6)
A statement of boards, council, committees and other bodies constituted
as its part
7.1. Please provide information on Boards, Councils, Committees and Other Bodies
related to the public authority.
Name and address of the Affiliated Body - Nil
Chapter. 8 (Manual. 7)
The names, designations and other particulars of the Public Information Officers
8.1. Please provide contact information about the Public Information Officers, Assistant
Public Information Officers and Departmental Appellate Authority of the Public
authority in the following format
Name of the Public Authority :
Asst. Public Information Officer :
S.
N.
Name Desig
nation
STD
Code
Ph. No. Fax E-
Address
Office Home
1 Gagan Bihari Kar SO 0674 23233
90
- O/O – DA&FP
(O), BBSR
Public Information Officer:
S.
N.
Name Desig
nation
STD
Code
Ph. No. Fax E-
Address
Office Home
1 Sailendra Kumar
Mohanty
WMS 0674 23233
86
- O/O – DA&FP
(O), BBSR
Department Appellate Authority:
S.
N.
Name Desig
nation
STD
Code
Ph. No. Fax E-
Address
Office Home
1 Sri Prafulla Kumar Majhi, OAS
ADA
(Admn.)
0674 23233
86
- O/O – DA&FP
(O), BBSR
-11-
Chapter. 9 (Manual. 8)
Procedure followed in Decision Making Process
9.1 What is the procedure followed to take a decision for various matters ?
(A reference to Secretariat Manual and Rule of Business Manual, and other rules/
regulations etc can be made)
The procedure as laid down by the Govt of Orissa records manual and circular of
instructions are followed for making decision in official matters. In some cases
special committees as Departmental Promotional Committee, Tender Committee,
Purchase Committee etc are formed under the Chairmanship of Director,
Agriculture to take decision.
9.2 What are the documented procedures / laid down procedures/ Defined Criteria /
Rules to arrive at a particular decision for important matters? What are different
levels through which a decision process moves?
As Head of Office decision are taken by the Director as per the Rules & Guidelines
prescribed by Govt. of Orissa.
9.3 What are the arrangements to communicate the decision to the public?
The decision relating to public are displayed in the office notice board as well as
circulated to various line department and Panchayat Raj Institutions. It is also
communicated through Leaflets, Posters etc
9.4 Who are the officers at various levels whose opinions are sought for the process of
decision making?
FA cum CAO for financial matters
Addl. Director (Admn.) for Administrative matters
Joint Director Agril for Technical matters
9.5 Who is the final authority that wets the decision?
Director of Agriculture & Food Production, Orissa, Bhubaneswar
-12-
9.6 Please provide information separately in the following format for the important
matters on which the decision is taken by the public authority.
Sl.
No
Subject on
which the
decision is to
be taken
Guidelines /
Direction, if
any
Process of
Execution
Designation of
the Officers
involved in
decision
making
Contact
information
of above
mentioned
officers
If not satisfied by
the decision,
where and how to
appeal
1
Financial
matters
Finance
Dept
guidelines
By utilizing
the plan /
nonplan
funds
through
field offices
Director/
FA cum CAO
O/o DA &FP,
Orissa,
Bhubaneswar
Commissioner-
cum-Secretary,
Agriculture Dept.
2
Administrative
matters
G.A Dept.
guidelines
Through
DDA,DAO
& ADAOs
at field
level
Director/
ADA(Admn)
O/o DA
&FP,Orissa,
Bhubaneswar
Commissioner-
cum-Secretary,
Agriculture Dept.
3
Technical
matters
Agriculture
Dept.
guidelines
Through
field offices
at District /
Sub-
Division/
Block/
Village
level
JDA / DDA/
DAO etc.
-do-
-do-
-13-
Chapter. 10 (Manual -9)
Directory of Officers and Employee
10.1 – Address-Director of Agriculture & Food Production, Orissa, H.O.D building,
BBSR-1, Fax – 0674 - 2391327, E-mail : - diragri.ori@ nic.in
S.N. Designation STD Ph. No.
C d 0674 Office-232-
1
Director of Agril. & Food Production
3365
2
Addl. Director of Agril. (Extension)
3484
3
Joint Director of Agril.(Engg.)
3370
4
Joint Director of Agril.(SP & C)
3366
5
Joint Director of Agril.(F & S)
3367
6
Addl. Director of Agril. (Admn.)
3368
7
F.A.-cum- C.A.O.
3373
8
Chief Statistician
3374
9
Dy. Director of Agril. (Plan)
3377
10
Dy. Director of Agril. (Pulse)
3379
11
DDA (Extension)
3372
12
DDA (Cotton)
3375
13
Agronomist (Sugarcane)
3408
14
Accounts Officer-II
3395
15
Accounts Officer-III
3395
16
Estt. Officer-I
3382
17
Esst. Officer-III
3383
18
Estt. Officer-IV
3385
19
Asst Agril Engineer (Hqrs)
3414
20
Asst. Agri. Officer (I/c Computer Cell)
3391
21
AAO/WMS(Coordination)
3386
22
ADA -II
3393
23
Agronomist (Rice)
3369
24
Office Supt.
3486
25
Issue Supt
3404
26
Diary Supt
3405
27
Cashier
3406
28
SO-2
3390
29
SO-4
3478
30
SO-5
3400
31
SO-6
3392
32
SO-7
3479
33
SO-8
3407
34
SO-9
3480
35
SO-10
3412
36
SO-11
3403
37
SO-12
3413
38
SO-13
3381
39
SO-14
3376
40
SO-16
3380
41
SO-17
3402
42
SO-18
3387
43
SO-19
3389
44
SO-21
3398
45
SO-22
3397
46
SO-23
3481
47
SO-26
3482
48
SO-27
3483
49
Conference Hall
3399
50
RKVY Cell
3401
-14-
-28-
Chapter -11 (Manual.10)
The Monthly Remuneration Received By Each of its Officers and Employees,
Including the System of Compensation as Provided in Regulations
The details has been given in HRMS website
Chapter -12 (Manual. 11)
The Budget Allocated to each Agency
(Particulars of all plans, proposed expenditures and reports on
Disbursement made)
For Public Authorities responsible for developmental, construction, technical works
12.1. Please provide information about the details of the budget for different activities
under different schemes in the given format
The details of the Budget information has been given in the IOTMS website of
Govt of Odisha
Chapter - 13
The Manner of Execution of Subsidy Programmes
Detailed guideline of different programme/scheme along with the details of the
manner of execution of subsidy programme have been circulated by DA &FP(O) and
available at District/Subdivision/Block level offices of Agril. Directorate. List of
beneficiaries in each scheme are also available at those field level offices. Besides
the details on different programme / scheme are available in the Govt. website
www.agriodisha.nic.in
Chapter -14 (Manual -13)
Particulars of Recipients of Concessions, permits or
Authorization granted by it
Detailed guideline of different programme/scheme along with the information on
Concession/ Permits etc has been circulated by DA &FP(O) and available at
District/Subdivision/Block level offices of Agril. Directorate. Besides the details of the
subsidy / Concession are also available in the Govt. website www.agriodisha.nic.in
List of beneficiaries in each scheme are available at field level offices.
-29-
Chapter. 15 (Manual - 14)
Norms set by it for the discharge of its functions
15.1 Please provide the details of the Norms/ Standards set by the department
for execution of various activities/ programmes.
The norms set by the Govt.of Orissa for discharge of different functions as given
in the Govt record manual is followed for various activities of the office.
Example-
Activities Time
Diary of letters received 3 minutes per letters
Dispatch of letters 3 to 5 minutes per letters
Typing of approved letters Within one to two days
Preparation of reports Basing on the urgency(Even on the same day)
Chapter -16 (Manual -15)
Information available in an electronic form
16.1 Please provide the details of the information related to the various schemes,
which are available in the electronic format.
The Information on different schemes are available in the Govt. of Agriculture and farmer’s Empowerment website www.agriodisha.nic.in.
-30-
Chapter -17 (Manual -16)
Particulars of the facilities available to citizens for obtaining information
17.1. Means, methods or facilitation available to the public, which are adopted by the
department for dissemination of information.
Information relating to various schemes are intimated to employees & public
through Govt.website, Official letters, Notice board, News paper,Leaf-lets,various
Trainings,Meetings,Exhibition at Field ,District and State level, Inspection of
records in office, By issuing of copies of documents & through Printed Manuals etc.
Like
Office Library
Drama and Shows
Through News paper
Exhibition
Notice Board
Inspection of Records in the Office
System of issuing of copies of documents
Printed Manual Available
Website of the Public Authority
Others means of advertising
-31-
Chapter -18 (Manual -17)
Other Useful Information
18.1 Frequently Asked Questions and their Answers by Public
Frequently asked questions by public relates to technical aspects of crop
production and scheme guidance which are generally answered by concerned
scheme officers.
18.3 With relation to training imparted to public by Public Authority
Information related to training imparted to the farmers under various schemes
are available in the Govt. website www.agriodisha.nic.in.
18.4 With relation to Certificate, No objection certificate etc. issued by the Public
Authority not included in Manual - 13
No such certificates are issued by this Directorate.
18.5 With relation to registration process
Not related.
18.6 With relation to collection of tax by Public Authority
(Municipal Corporation, Trade Tax, Entertainment Tax etc)
Not related.
18.7 With relation to issuing new connection electricity / water supply,
temporary and permanent disconnection etc. (This will be applicable to local
bodies like Muncipal Corporation/ Municipalities / UPCL)
Not related.
18.8 Details of any other public services provided by the Public Authority
Nil