2018 business plan and budget - oxford county · 2018 business plan and budget ... training the...

2018 Business Plan and Budget

COUNTY COUNCIL MEETING

WEDNESDAY, DECEMBER 13, 2017

1. Strategy & process

2. Overview & highlights

3. New information

4. Decision points

5. Discussion

OUTLINE

2

STRATEGY & PROCESS

3

2015-2018 Strategic Plan

1. A County that works together

2. A County that is well connected

3. A County that thinks ahead and wisely shapes the future

4. A County that informs and engages

5. A County that performs and delivers results

6. A County that employs people who make a positive

difference

STRATEGY & PROCESS

DEPARTMENT PLANNING

COUNCIL SPECIAL BUDGET MEETINGS

SMT REVIEW

STAFF ADJUSTMENTS AS NEEDED

FURTHER CHANGES OR FINAL APPROVAL

BUSINESS PLANNING AND BUDGET PROCESS

COUNCIL & SENIOR MANAGEMENT PRIORITIES

COMMUNITY ENGAGEMENT

JAN-JUNE

JULY-SEPT

SEPT-OCT

NOV

NOV-DEC

NOV-DEC

JUNE-JULY

2018 BUDGET OVERVIEW &

HIGHLIGHTS

BUDGET OVERVIEW & HIGHLIGHTS

6

P. X

2018 Budget $229.7 million

BUDGET OVERVIEW & HIGHLIGHTS

7

Gross expenditures:

$229.7 million

Capital:

$60.8 million

Gross Revenues:

$229.7 million

General revenue:

$131.9 million

Other sources:

$37.4 million

Property taxes:

$60.4 million

General (+3.0%) $56.8 million

Library (+0%) $3.6 million

OVERVIEW

2018 Capital Plan

Taxation1 $ 0.4 million

W/WW rates/reserves $ 22.8 million

Reserves1 $ 16.8 million

Development charges $ 3.7 million

Gas tax/grants $ 6.3 million

Debentures $ 9.9 million

Other sources $ 0.9 million

Total capital budget

$ 60.8 million17.2% decrease over 2017 capital budget ($12.6 million)

1 $8.9 million is funded from taxation for roads and bridge

capital in the 2018 budget which is transferred to reserves P. 28

OVERVIEW & OPPORTUNITY

2018 Full Time Equivalent Plan

Changes in 2018 11.3 FTE

Community Planning Office 0.7 FTE

Assessment Management 1.0 FTE

Archives 1.0 FTE

Finance 0.7 FTE

Library 0.5 FTE

Customer Service 0.2 FTE

Human Services 1.0 FTE

Woodingford Lodge 3.2 FTE

Paramedic Services 2.0 FTE

Facilities/Fleet 1.0 FTE

Total FTE complement: 646.5

9

P. 23


10

2013 - 2018 FTE Change

OVERVIEW & OPPORTUNITY Tax Impact

11

Report No.

CS 2017-41

2017

Actual

2018

Preliminary$ Change

%

Change

Phased CVA $252,119 $257,034 $4,915 2.0

General tax

rate 0.00378327 0.00367021 -0.00011306 -3.0

General tax $954 $943 -$11 -1.2

Phased CVA $200,000 $200,000 $0 0.0

General tax

rate 0.00378327 0.00367021 -0.00011306 -3.0

General tax $757 $734 -$23 -3.0

Average Single Family Detached Residential Home

$200,000 Single Family Detached Residential Home


12

Draft Budget

ImpactsTotal Cost Tax Inc

% Tax

Inc

Base Budget tax

decrease(283,706) -0.48%

One-time items 5,677,950 31,950 0.05%

Service level

impacts1,551,221 1,300,884 2.22%

New initiatives 3,695,604 321,524 0.55%

2016 surplus

funding applied to

2017 levy

300,000 0.51%

Total $10,924,775 $1,670,652 2.84%

13

OVERVIEW & OPPORTUNITY New Initiatives

P. 25

New Initiative Resources Required Reference

Nitrile/Latex

Glove

Recycling

Pilot nitrile/latex glove

disposal costs $45,000

annually;

Funded by Landfill and Waste

Diversion Reserve

New

Initiative 1 -

Page 57

Organics

Program

Expansion

Pilot Administrative Building

organics program disposal

costs $5,000;

Funded by Landfill and Waste

Diversion Reserve

New

Initiative 2 -

Page 60

Sign Utility

Truck

Operating costs $28,439

(annual)

Capital – vehicle $150,000

(one-time cost funded from

reserves)

New

Initiative 3 -

Page 70

14


Alternative

Biosolids

Transport

Wastewater operating savings

($20,355) (annual)

Waste Management operating

costs $1,234 (annual)

Capital - vehicle $350,000

(one-time cost funded from

Fleet Reserve)

New

Initiative 4 -

Page 78

Valve

Maintenance

Trailer System

Operating fleet charge $682

(annual)

Capital fleet charge $5,000

(annual)

Capital trailer purchase

$100,000 (one-time cost)

Funded from water rates and

reserves

New

Initiative 5 -

Page 82


15


Wetland/Forest

Restoration

Wetland/forest restoration

project purchased service

$10,000 (2018-2019)

Rural Tree reserve

contribution $2,500 (2018-

2019)

New

Initiative 6 -

Page 84

Family and

Children’s

Services

Net costs $0.0 (Ministry

funded 100%)

Early Learning and Child Care

Expansion Program

Child and Family Programs

New

Initiative 7 -

Page 127

Security

Measures for

Oxford County

Social Housing

Units

New security measures

$80,000 (annual)

New

Initiative 8 -

Page 134


16


Education

Budget

Increase:

Mental health

training

Salaries and benefits $34,594

(annual)

Training the trainer costs

$4,000 (one-time)

Training costs $2,100 (2018-

2022)

New

Initiative 9 -

Page 147

BSO

Specialized

Staffing

Funding

Salaries and benefits net levy

savings ($8,910) (annual)

$27,141 Ministry funding to

cover PSW) (savings through

staff hours reallocated from

base funding + new 0.24 FTE)

New

Initiative 10 -

Page 150


17


Harm

Reduction

Program

Enhancement:

Opioid

Net operating cost savings

($67,375) (annual)

($150,000 funded by Ministry)

New

Initiative 11 -

4

Case

Management &

Process

Automation

platform

Software support $127,500

(annual)

One-time purchase $312,500

(funded by General Reserve)

New

Initiative 12 -

Page 209

Coordinator of

Assessment

Management

Salaries and benefits $93,419

(annual)

Operating costs $17,023

(annual)

Capital – computer $2,000

(one-time cost)

New

Initiative 13 -

Page 222


OVERVIEW GRANT REQUESTS

18

Creative Connections 50,000

South Central Ontario Region Economic

Development

25,000

Social Planning Council Oxford 55,000

Immigration Oxford Sustainability Plan 24,500

Oxford County Youth InitiativesTaiwanese Exchange $10,000

International Student Exchange $8,000

Youth Robotics Challenge $5,000

Unassigned $2,000

25,000

Oxford Plowmen's Association 200

Agricultural Award of Excellence 2,000

Economic Development 35,000

Physician Recruitment 30,000

Woodstock & Area Small Business Enterprise 40,000

Tillsonburg Airport 5,000

NEW INFORMATION

NEW INFORMATION

Briefing Note CS 2017-02

Councillor Birtch request for information regarding

how much the County and area municipalities have

used and pay MTE for these services

MTE provides services to the County for tax policy

purposes, and supports area municipalities directly

for administering tax policy in the amount of

$115,421 (paid by the County)

MTE provides the County and area municipalities

support for significant property assessment appeals,

as required

20

NEW INFORMATION

Briefing Note CS 2017-03

Councillor McKay request for information regarding

an update on development within the Innerkip and

Embro sanitary sewer servicing systems

Innerkip System: Remaining future development

costs to be recovered is $1,170,090

Embro System: Remaining future development

costs to be recovered is $2,500,000

21

NEW INFORMATION

Briefing Note HR 2017-01

Update on the implementation of Bill 148 and its

effects on the County

November 22, 2017, Bill 148, the Fair Workplaces,

Better Jobs Act, 2017, passed in the Ontario

Legislature

County budget impact is estimated at $1.2 million

annually (once all amendments come in to effect)

Most costly amendments include changes to on-call

provisions, public holiday pay, paid personal leave

22

NEW INFORMATION

Briefing Note PHES 2017-01

Councillor McKay request for additional

information regarding the Paramedic Services

2.0 FTE request

Replace supervisory staff on ambulances

currently working night shift (7:00 pm – 7:00 am)

with paramedics at Mill St. Station (Woodstock)

Staffing the Mill St. night shift with two

paramedics will increase the time rural stations

are available to respond in their scheduled

coverage areas

23

NEW INFORMATION Proposed levy adjustments

24

…cont’d

2017 General Levy Requirement $55,120,110

ID Action $ Change 2018 Inc

(Dec)

1,881,428 57,001,538 3.41%

1Waste Management - 2018 Municipal Blue Box

Funding increased from $700,000 to $914,824all (214,824) 56,786,714 -0.39%

2

That Oxford County Council add an additional

$1,000,000 to the 2018 Budget to support Affordable

Housing, and further this be funded from sale of

surplus land.

DMc

NM

081117-

1

- 57,786,714 1.81%

3

That the County of Oxford commit to lowering the

Farm Tax Ratio from 0.25 to 0.20 for the 2018

taxation year.

DMc

NM

081117-

2- 56,786,714 0.00%

4

Conservation Authorities - 2018 UTRCA Draft

Budget ($913,496 prelim budget - $925,115 UTRCA

draft budget)

11,619 56,798,333 0.02%

2018 Draft Budget Levy


25

…cont’d



(Dec)

1,881,428 57,001,538 3.41%

5

Conservation Authorities - 2018 LPRCA Draft

Budget ($420,254 prelim budget - $412,682 LPRCA

draft budget)

(7,572) 56,790,761 -0.01%

6

Consider updates to the expired authorities

delegated within By-laws No. 4731-2006 through No.

4734-2006 inclusive; and further

Report on collaboration between the WASBEC,

CFOxford, OWDP, CESOxford and the Area

Municipal Economic Development groups; and

further

2018 grant request from WASBEC be deferred

pending the outcome of the discussions on potential

collaborations.

DM

NM

131217-

3- 56,790,761 0.00%



26

…cont’d



(Dec)

1,881,428 57,001,538 3.41%

7

Special levy to fund a Woodstock Police Services

Grant for court security of $117,255,all area

municipalities except City of Woodstock; and

further

Authorize staff to negotiate Township of South-West

Oxford waste and recycling collection agreement

beyond the December 31, 2018 term at or below

County contracted prices; and further

Request Woodstock City Council to direct City staff

to renegotiate the terms and conditions of its current

waste management services contract at service

levels and costs consistent with those delivered by

the County of Oxford and/or the Township of South-

West Oxford

DM

NM

131217-

4

- 56,790,761 0.00%



27

…cont’d



(Dec)

1,881,428 57,001,538 3.41%

8

That any and all individual amendments to tax ratios

be only realized with the support of a comprehensive

staff report identifying any direct and related impact

between classes

SM

NM

131217-

5

- 56,790,761 0.00%

9

That notwithstanding any independent decisions

related to the County’s contribution to Court Security

costs for the City of Woodstock, any decision be

deferred until such time as a response has been

received from the Minister of Community Safety and

Correctional Services and the Office of the Attorney

General

SM

NM

131217-

6

- 56,790,761 0.00%

(210,777) 56,790,761 3.03%

$550,000

Levy increase (decrease)

1% change is represented by


DECISION POINTS

DECISION POINTS Resolutions

1. That the 2018 Oxford County Business Plans be

adopted as amended;

2. And that Oxford County Council approves the 2018

Budget with a general purpose levy of $56,701,761;

3. And that Oxford County Council approves a 2018

special levy for Library in the amount of

$3,604,322;

4. And further, that Oxford County Council approves

a 2018 special levy to fund a Woodstock Police

Services Grant for court security and prisoner

transportation services in the amount of $117,255,

levied against all area municipalities with the

exception of the City of Woodstock;

…cont’d


5. And that the following grants be included in the

2018 general purpose levy:

Creative Connections 50,000

South Central Ontario Region Economic Development 25,000

Social Planning Council Oxford 55,000

Immigration Oxford Sustainability Plan 24,500

Oxford County Youth Initiatives 25,000

Oxford Plowmen's Association 200

Agricultural Award of Excellence 2,000

Economic Development 35,000

Physician Recruitment 30,000

Woodstock & Area Small Business Enterprise 40,000

Tillsonburg Airport 5,000

…cont’d


6. And that a by-law to adopt the estimated

expenditure for the year 2018 be presented to

Council for enactment at their regular meeting

scheduled for January 10, 2018;

7. And that staff be authorized to proceed with

implementing the incremental full-time

equivalent positions as presented in the Full-

time Equivalent Plan attached to Report No. CS

(CS) 2017-36, upon the passing of the

aforementioned by-law.

DISCUSSION

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