2018 exhibitor manual - naias · 2018 exhibitor manual ... heating, ventilation and air...

2018 EXHIBITOR MANUALN o r t h A m e r i c a n I n t e r n a t i o n a l A u t o S h o w

AUTOMOBILI-DJ a n u a r y 1 4 - 2 1

PRESS PREVIEWJ a n u a r y 1 5 - 1 6

INDUSTRY PREVIEWJ a n u a r y 1 7 - 1 8

CHARITY PREVIEWJ a n u a r y 1 9

PUBLIC SHOWJ a n u a r y 2 0 - 2 8

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The North American International Auto Show (NAIAS) Official Rules and Regulations have been written by NAIAS LLC management

(Show Management) to maintain the safety and comfort of exhibitors and guests. Show Management reserves the right to

require adherence to these rules. In the event a deviation is requested, Show Management must provide written prior approval.

Any questions regarding the Rules and Regulations may be directed to Andrea Trudeau at 248.283.5136 or [email protected].

mailto:[email protected]

C O N T E N T S

4 C O N T E N T S 4

2 0 1 8 E X H I B I T O R M A N U A L

2 0 1 7 - 2 0 1 8 C A L E N D A R & T I M E L I N E

2017 - 2018 Calendar ..................................................................................................................... 122017 - 2018 Timeline .................................................................................................................... 13

E X H I B I T C O N S T R U C T I O N F O R H A L L S A , B , C , A N D D

Building and Fire Codes ................................................................................................................. 18Cobo Center Requirements ........................................................................................................... 18

Alterations to Cobo Center ........................................................................................................................... 18

Building Load Analysis and Approvals ........................................................................................................ 18

Structural Engineering ................................................................................................................................... 19

Load Capacity ............................................................................................................................................... 20

Suspended Signage ...................................................................................................................................... 20

Design Phase ................................................................................................................................20Field Measurements ....................................................................................................................................... 20

Safety Code Compliance ............................................................................................................................. 20

Design Approval Process ............................................................................................................................... 20

Design Changes ............................................................................................................................................. 21

Press Event Approval Process ........................................................................................................................ 21

Request for Variance ...................................................................................................................................... 21

Display Completion ....................................................................................................................... 21Exhibit Fit and Finish........................................................................................................................................ 21

Floor Covering/Raised Floors ....................................................................................................................... 21

Columns .......................................................................................................................................................... 22

Press Preview ................................................................................................................................................... 22

Bleachers ......................................................................................................................................................... 22

Draping ............................................................................................................................................................ 22

Drywall .........................................................................................................................................22Easements – Main Floor Exhibits ...................................................................................................23

Contiguous Border Agreements ................................................................................................................... 23

Public Access Requirements ......................................................................................................................... 23

Easements-Vertical ......................................................................................................................................... 23

Height Restrictions .......................................................................................................................................... 23

Stanchions ....................................................................................................................................................... 23

Vehicles ............................................................................................................................................................ 23

Two-Story/Multi-Level or Large Solid Structures (Non-Perimeter) .............................................................. 23

Two-Story/Multi-Level or Large Solid Structures (Perimeter) ...................................................................... 24

Perimeter Exhibit Back Walls .......................................................................................................................... 24

5 C O N T E N T S 5


Steps ................................................................................................................................................................. 24

Display Signage ............................................................................................................................................. 25

Cobo Center Building Signage .................................................................................................................... 25

Electrical ......................................................................................................................................25Important 2018 NAIAS Information ............................................................................................................... 25

Electrical Work ................................................................................................................................................ 26

Transformers .................................................................................................................................................... 26

UL Listed Electrical Systems and Equipment .............................................................................................. 26

Exhibit Construction Site Maintenance ..........................................................................................26Crate Storage ................................................................................................................................................. 26

Pallets and Bulk Refuse Removal .................................................................................................................. 27

Fire Emergency and Life Safety Requirements .............................................................................. 27Fire Alarms and Life Safety Devices ............................................................................................................. 27

Fire Marshal ..................................................................................................................................................... 28

Fire Extinguishers ............................................................................................................................................. 30

Building and Fire Codes ................................................................................................................................ 30

Hazardous or Unsafe Conditions .................................................................................................................. 30

Labor Requirements .....................................................................................................................30Union Labor ..................................................................................................................................................... 30

Forklifts and All Other Power Equipment ...................................................................................................... 30

Lighting and Scrims ...................................................................................................................... 31Lighting, Fixture Positioning, Rigging and Electrical Equipment ............................................................... 31

Emergency Lighting ....................................................................................................................................... 31

Canopies, Scrim Material and Overhead Lighting .................................................................................... 32

Ceiling Lighting Effects ................................................................................................................................... 33

Lighting – Cobo Center ................................................................................................................................. 33

Mechanical Systems ..................................................................................................................... 33Plumbing Connections and Sinks in Displays ............................................................................................. 33

Heating, Ventilation and Air Conditioning - HVAC ...................................................................................... 33

Heating, Ventilation and Air Conditioning Sensors .................................................................................... 34

Special Effects ..............................................................................................................................34Hazers and Fog Machines ............................................................................................................................ 34

Laser Special Effects - Cobo Center Requirements .................................................................................... 34

Lubrication Systems ....................................................................................................................................... 34

Moving Mechanisms ..................................................................................................................................... 34

Wall Decor ....................................................................................................................................34Perimeter Exhibits ............................................................................................................................................ 34

Overhang/Emergency Door Easements - East Wall on Main Floor ......................................................... 34

6 C O N T E N T S 6


E A S E M E N T R U L E S F O R H A L L S A , B , C , A N D D

Height Restrictions and Easement Guide .......................................................................................36Typical Non-Perimeter Exhibit Guide ............................................................................................ 37Non-Perimeter Exhibits – Imperial ................................................................................................38Typical Perimeter Exhibit Guide ................................................................................................... 40Perimeter Exhibits – Imperial ........................................................................................................ 41

G E N E R A L R U L E S A N D I N F O R M A T I O N

Audio/Visual/Video Equipment ................................................................................................... 44AutoMobili-D ............................................................................................................................... 44

AutoMobili-D Schedule .................................................................................................................................. 44

Banners/Balloons/Pennants ........................................................................................................ 44Batteries ...................................................................................................................................... 44Brand/Corporate Promotion Limits ...............................................................................................45Camera Crews - Proprietary Images and/or Information ................................................................45

Sunday Media Access ................................................................................................................................... 45

Care of Exhibit ..............................................................................................................................45Cart Policy ....................................................................................................................................45Charitable Displays within Exhibits ...............................................................................................46Charity Preview Policies ................................................................................................................46

Charity Preview ............................................................................................................................................... 46

Charity Preview Entertainment ...................................................................................................................... 47

Charity Preview Transportation ..................................................................................................................... 47

Charity Preview General Parking ................................................................................................................. 47

Limousines ....................................................................................................................................................... 47

Commercial Use of Show Footage ..................................................................................................48Contractors and Service Providers .................................................................................................48

NAIAS General Contractor – Carpenter Labor Provider, Exclusive Drayage Service Provider, Exclusive Teamster/Rigger Labor Provider, Exclusive Rental Furniture Provider ...................... 48

A/V Suppliers .................................................................................................................................................. 48

Booth Cleaning, Car Detailing, and Porter Service *Cobo Center Exclusive Provider ......................... 48

Catering *Cobo Center Exclusive Provider................................................................................................. 48

Electrical Services and Labor *Cobo Center Exclusive Provider ............................................................. 48

Floral Services ................................................................................................................................................ 48

7 C O N T E N T S 7


Internet Services ............................................................................................................................................. 48

Plumbing Services and Labor *Cobo Center Exclusive Provider............................................................. 48

Security *NAIAS Preferred Contractor .......................................................................................................... 49

Stagehand Labor *Cobo Center Exclusive Provider ................................................................................. 49

Credentialing and Registration Policies .........................................................................................49Credentials ...................................................................................................................................................... 49

Credential Registration ................................................................................................................................. 49

Sunday Media Access ................................................................................................................................... 49

How to Register ............................................................................................................................................... 50

Validation ....................................................................................................................................................... 50

Display and Material Content ........................................................................................................50Drone Policy .................................................................................................................................50Event Schedules ...........................................................................................................................50Floor Access – After Hours .............................................................................................................50Floor Space Charges ...................................................................................................................... 51Hotel Accommodations/Detroit-Metro Area Information ............................................................... 51Hours of Operation – NAIAS Staff Offices ...................................................................................... 51

NAIAS Office .................................................................................................................................................... 51

Exhibit Compliance Office ............................................................................................................................ 51

Corporate Credentials Department ............................................................................................................ 51

Media Credentials Department ................................................................................................................... 52

Ticket Offices – Cobo ..................................................................................................................................... 52

Indemnification/Insurance ...........................................................................................................52Industry Preview .......................................................................................................................... 53Information Booth ........................................................................................................................ 53Inspection Walking Tour ...............................................................................................................54Internet Services ...........................................................................................................................54Interpretation of NAIAS Rules and Regulations.............................................................................54Leased Vehicle Signage .................................................................................................................54Logo and Name Usage ...................................................................................................................54Meeting Rooms.............................................................................................................................54

Use Of Pre-Function Space ............................................................................................................................ 55

Noise Levels .................................................................................................................................................... 55

Michelin Media Center ..................................................................................................................55Media Services ............................................................................................................................................... 55

Hours ................................................................................................................................................................ 55

8 C O N T E N T S 8


Inquiries ........................................................................................................................................................... 55

Move-in/Move-out Schedule .........................................................................................................55Music and Entertainment ..............................................................................................................56NAIAS Education Day ....................................................................................................................56Narrations ....................................................................................................................................56Parking .........................................................................................................................................56Penalties ...................................................................................................................................... 57Press Conference Schedule and Calendar of Events ....................................................................... 57Press Preview ............................................................................................................................... 57Price Information on Display Vehicles – PUBLIC SHOW .................................................................. 57Prints of Exhibits ..........................................................................................................................58Promotional Invitations ................................................................................................................58Promotional and Other Giveaways ................................................................................................58Public Relations Information and Media Inquiries .........................................................................58Public Show Tickets and Times .....................................................................................................59Raffles and Drawings ...................................................................................................................59Security – NAIAS Security Services LLC .........................................................................................59SECURITY ...................................................................................................................................59

Main Show Floor, Hall E and Other Leased Areas by NAIAS ...................................................................... 60

Security Reminders ......................................................................................................................................... 60

Selling and Promotions ................................................................................................................. 61Sound Levels ................................................................................................................................ 61Space Changes .............................................................................................................................. 61Sponsorship Program ................................................................................................................... 61

Levels of NAIAS sponsorship include: .......................................................................................................... 61

Please contact The Fulkerson Group for further information: ................................................................... 61

Third Party Policy ............................................................................................................................................. 62

Staffing of Exhibit ........................................................................................................................62Staging Yard .................................................................................................................................62Subleasing of Space ......................................................................................................................62Surveys ........................................................................................................................................62Telephone Lines ............................................................................................................................62

9 C O N T E N T S 9


Television Broadcast, Film, Video And Internet Policy ..................................................................63Restricted Access to Audio/Visual Material ................................................................................................ 63

News, Sports and Other Feature Programs ................................................................................................. 63

Third Party Participation ..............................................................................................................64Transportation ..............................................................................................................................64

Air Transportation: Delta Air Lines ................................................................................................................. 64

Detroit People Mover .................................................................................................................................... 65

Ground Transportation .................................................................................................................................. 65

Used and/or Secondhand Vehicles .................................................................................................65Variances ......................................................................................................................................65Vehicle Removal ...........................................................................................................................65Video and Film Rights ...................................................................................................................65Work Schedule - Tentative ............................................................................................................66

2 0 1 8 S H O W F O R M S

Floor Plan Submission Approval Form #1AS .................................................................................68Fire Marshal Submission Form #2AS ............................................................................................69Early Move-in Order Form #3As ....................................................................................................70Exhibit Compliance Approval Form #4AS ...................................................................................... 71Fire Alarm Systems Floor Plan Submission Form #5AS ................................................................. 72Contiguous Border Agreement Form #6AS .................................................................................... 73Entertainment Approval Request Form #7AS ............................................................................... 74Variance Request Form #8AS ....................................................................................................... 75Cobo Center Building Alteration Request - Form #9AS .................................................................. 76Security Order Form - Form #10AS ................................................................................................ 77Group Sales Ticket Order Form 11AS .............................................................................................. 78Industry Preview Ticket Order Form 12AS ......................................................................................80Directions to Cobo Center ..............................................................................................................82Truck Route Map ...........................................................................................................................83

1 0 C O N T E N T S 1 0


C O N T A C T S

NAIAS Contacts ............................................................................................................................86On-site Contacts ...........................................................................................................................86Ticket Sales ..................................................................................................................................87NAIAS Support .............................................................................................................................87Contractors ...................................................................................................................................88

2 0 1 7 - 2 0 1 8 C A L E N D A R & T I M E L I N E

1 2 2 0 1 7 - 2 0 1 8 C A L E N D A R & T I M E L I N E 1 2


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NEW YEAR’SDAY

NEW YEAR’SDAY

CHRISTMAS DAY

CONTRACTED MOVE-INBEGINS

CHRISTMAS EVE

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SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY

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018 THE GALLERY

EVENT

PRESS PREVIEW

AUTOMOBILI-DPRESS EVENTS

GALLERYMLK DAY

PRESS PREVIEW


GALLERY

INDUSTRYPREVIEW

AUTOMOBILI-D

INDUSTRYPREVIEW

AUTOMOBILI-D

CHARITYPREVIEW

AUTOMOBILI-D

PUBLICSHOW

AUTOMOBILI-D


GALLERY

PUBLICSHOW

AUTOMOBILI-D

PUBLICSHOW

EDUCATION DAY

PUBLICSHOW

WXYZ FAMILY DAY

PUBLICSHOW

MOVE-OUTBEGINS 7:01 p.m.

PUBLICSHOW

PUBLICSHOW

PUBLICSHOW

PUBLICSHOW

2017 - 2018 CALENDAR



2017 - 2018 TIMELINE Due 60 days prior to your move-in:

Certificate of Insurance (See “Indemnification/Insurance”)

Due to Conti-HTE/Cobo Electrical 30 days prior to your move-in:

Electrical Requirements (permit holder and load calculation schedule)

Due 21 days prior to your move-in:

Fire Marshal Material Submission Form (2AS)

Due two weeks prior to your move-in:

Convention & Show Services (CSS) Third Party Billing Form, Deposits and Limitations of Liability

AT&T Phone Services

Due to Cobo Center and Convention & Show Services (CSS) 10 days prior to your move-in (or December 1st, whichever comes first)

Copies of all floor plans approved by NAIAS, Detroit Fire Marshal, and the Cobo Center Review Engineer

DATE INFORMATION HOURS

OCTOBER 2017October 30 Freight accepted at Convention & Show Services (CSS) warehouse

Convention & Show Services (CSS) - Exhibitor Appointed Contractor form due

NOVEMBER 2017November 1 Submit drawings for structural review to Cobo Center’s Review Engineer

Preliminary Floor Plans due to Exhibit Compliance Department for Approval * Show Management reserves the right to disallow or remove structures deemed inappropriate if exhibit modifications are received after today

Corp & Media Credential Registration begins

November 6 Hall A early move-in * * EARLY move-in rates apply, contact Andrea Trudeau for rates

November 13 Hall B early move-in * * EARLY move-in rates apply, contact Andrea Trudeau for rates

November 14 Hall C, Hall D early move-in * * EARLY move-in rates apply, contact Andrea Trudeau for rates

November 16 Centerplate - food and beverage orders due

November 17 McNabb - carpet order due

November 27 Reminder to submit press load drawings for structural and load analysis, if not yet submitted

DECEMBER 2017December 1 Submit Form 7AS - Entertainment Schedule

December 13 Contracted move-in begins

Centerplate - signed contracts, agreements, and payments due * * Orders placed after this date – additional 20% charge

December 24 Christmas Eve (NAIAS staff office closed)




DECEMBER 2017 ContinuedDecember 25 Christmas Day (NAIAS staff office closed)

December 29 Booth cleaning orders due for advanced prices

Centerplate - Food and Beverage floor plans due

December 31 New Year’s Eve (NAIAS staff office closed)

JANUARY 2018January 1 New Year’s Day (NAIAS staff office closed)

Fire Marshal and Johnson Controls must approve any smoke used in exhibits * Fire Marshal section“v”

Perimeter Security begins

Convention & Show Services (CSS) - press conference orders due

January 8 Emergency lighting and fire alarm systems must be operational and ready for inspection

January 9 Emergency lighting and fire alarm system testing



Protective covering over display carpet scheduled for removal in preparation for aisle carpet installation. Aisle carpet installation begins at 7 p.m.

January 12 Emergency lighting and fire alarm testing

January 13 All exhibit construction must be complete

The Gallery (a ticketed event) ..................................................................................6 p.m. 11 p.m.

January 14 Corporate Credential Office – Hall C Entrance .....................................................9 a.m. – 5 p.m.

Credential Validation Stations – Throughout Concourse .......................................9 a.m. – 8 p.m.

AutoMobili-D: Keynote Presentation and Networking Reception ........................3 p.m. – 7 p.m.

January 15 Press Preview: Press Conference Schedule TBD

AutoMobili-D: Hall E Open ..................................................................................11 a.m. – 6:30 p.m.

NAIAS Shuttle Service: Schedules to be posted throughout concourse.

Corporate Credential Office – Hall C Entrance ................................................ 6 a.m. – midnight

Credential Validation Stations – Throughout Concourse ..................................6 a.m. – 5:30 p.m.

January 16 Press Preview: Press Conference Schedule TBD

AutoMobili-D: Hall E Open ..................................................................................11 a.m. – 6:30 p.m.



Credential Validation Stations – Throughout Concourse ..................................6 a.m. – 5:30 p.m.




JANUARY 2018 ContinuedJanuary 17 Industry Preview: Show Floor Open ...........................................................................noon – 9 p.m.

AutoMobili-D: Hall E Open .......................................................................................10 a.m. – 9 p.m.



Credential Validation Stations – Throughout Concourse .............................................................. 8

January 18 Industry Preview: Show Floor Open .........................................................................7 a.m. – 9 p.m.

AutoMobili-D: Hall E Open ........................................................................................9 a.m. – 9 p.m.



Credential Validation Stations – Throughout Concourse .......................................8 a.m. – 5 p.m.

January 19 Show Floor Closed for Charity Preview Set Up ........................................................1 p.m. – 4 p.m. *Have trash in aisle for pick up by noon


Credential Validation Stations – Hall C Entrance ...................................................8 a.m. – 6 p.m.

Charity Preview: Ribbon Cutting (invitation only) ................................................................. 5 p.m.

Charity Preview: Show Floor Open ...........................................................................6 p.m. – 9 p.m.

Charity Preview: Concert ........................................................................................9 p.m. – 10 p.m.

Studio 25 (a ticketed event)

January 20 Credential validation stations - Hall C entrance......................................................8 a.m. - 6 p.m.

Public Show................................................................................................................ 9 a.m. - 10 p.m. Access for persons with a disability @ 8 a.m.







Dealer Day.................................................................................................................9 a.m. - 10 p.m. Access for persons with a disability @ 8 a.m.




JANUARY 2018 ContinuedJanuary 24 Credential validation stations - Hall C entrance......................................................8 a.m. - 6 p.m.


NAIAS Education Day: Students arrive .............................................................................. 7:30 a.m.

NAIAS Education Day: Students show floor access ............................................. 10 a.m. - 3 p.m.




Public Show - WXYZ Family Day...............................................................................9 a.m. - 10 p.m. Access for persons with a disability @ 8 a.m.



January 28 Credential Validation Hall C entrance......................................................................8 a.m. - 6 p.m.

Public Show..................................................................................................................9 a.m. - 7 p.m. Access for persons with a disability @ 8 a.m.

Move-out...............................................................................................................................7:01 p.m.

January 29 Contracted move-out



FEBRUARY 2018February 01 Contracted move-out

February 02 Contracted move-out

February 03 Extended move-out, contact Andrea Trudeau for rates

February 04 Extended move-out







E X H I B I T C O N S T R U C T I O N f o r H A L L S A , B , C , a n d D

1 8 E X H I B I T C O N S T R U C T I O N f o r H A L L S A , B , C , a n d D 1 8


BUILDING AND FIRE CODESExhibitor assumes total liability for physical damage or personal injury resulting from the installation, operation or dismantling of the exhibit. Exhibitor assumes total responsibility for fabricating and maintaining exhibit pursuant to all applicable local, state and national building and fire codes. Failure of an exhibitor to adhere to or comply with these codes may subject the exhibitor to additional liability in connection with such failure or negligence. Exhibitor has agreed to indemnify, defend and hold harmless Show Management. To purchase the International Building Code (IBC) Handbook please visit shop.iccsafe.org.

COBO CENTER REQUIREMENTS

Alterations to Cobo CenterCobo Center Building Alteration Request, Form 9AS, must be received and approved by Cobo Center Management before alterations, changes or modifications may be made to the Cobo Center structure. Form 9AS must be submitted to Rajiv Chopra ([email protected]), phone 313.877.8201; fax 313.877.8800.

Modifications to the building include, but are not limited to, painting building surfaces, attachments to building floor, walls and ceiling (attachments to exhibit hall ceiling steel, i.e., lighting trusses, are not included in this condition provided that the rigging points conform to the information in Cobo Center Exhibit Hall Guidelines or rigging points that have been approved by the Review Engineer and Cobo Center exhibit plan review process). All repairs of these modifications to return the building to its original condition must be done by contractors approved by Cobo Center, using material approved by Cobo Center at the expense of the exhibitor, and must be completed within the occupancy dates of the NAIAS move-out schedule. A deposit, as determined by the Cobo Center General Manager in consideration of the costs of repairing the modifications, must be paid prior to the start of the modifications and will be held by Cobo Center until the repairs are completed to the satisfaction of Cobo Center. In the event that the repairs are not completed as described above, the deposit will be forfeited.

When marking your individual exhibit area, Cobo Center requires that you do not use paint. Cobo floors can be marked using chalk or approved tape, which must be removed during the scheduled move-out days.

Building Load Analysis and ApprovalsAll exhibit drawings must be signed and sealed by a Michigan licensed engineer (see Contacts) for static structural verification. Submittals must be made electronically & 2 hard copies in 11x17 (tabloid) format, signed and sealed by a Michigan licensed engineer. Electronic drawings should be submitted in addition to the hard copy’s to speed up reviews, but electronic drawings submitted as the sole documentation will not be accepted for this approval process.

After the exhibit structural drawings are signed and sealed, Cobo Center requires that Cobo Center’s Review Engineer approve exhibit drawings for all structural loads to be placed on the building floors, columns and ceilings prior to move-in. Please submit public exhibit/press exhibit structural load drawings as soon as possible, but no later than November 1. Press load drawings must be submitted no later than November 16. However, press drawings submitted separately from the exhibit structural loads at a date later than November I may incur additional hourly costs at a rate of $130.00 per hour.

Exhibitors scheduling a move-in date prior to November 14 must submit their drawings a minimum of three weeks prior to the move-in date (i.e., a move-in date of November 1 would require that drawings be submitted by October 7).

Any changes to the exhibitors’ design/structural loads that occur after the original submittal/approval must be resubmitted for approval. Please advise Cobo Centers Review Engineer as soon as possible if you will be resubmitting structural loads.

The cost for Cobo Center’s Review Engineer structural load approval is a non-refundable fee of $0.21 USD per contracted square foot (check to be payable to Chaves Associates, Inc., drawn on a U.S. bank and included with the drawing submittal). Any additional approval time due to changes or additions to the scope of work will be charged in addition to the base fee at a cost of $130.00 per hour and time-and-a-half for overtime, if applicable. Cobo Center’s Review Engineer will be approving the structural load drawing based on the following criteria:




a) All drawings, notations, written text, etc. MUST BE IN THE ENGLISH LANGUAGE and all measurements, weights, calculations, etc. MUST BE IN IMPERIAL UNITS.

b) Weight of exhibit components. Each component must be outlined with its measurements including the weight.

c) Double deck structures should reveal weight loads per footing or concentrated load.

d) Weight of fixtures that will be rigged to the Cobo Center ceiling, with load weights per rigging point should include all lights (including battery pack emergency fixtures), dimmer and lighting boards attached to the building steel, trusses, projection equipment, video devices, HVAC, signs, etc. assembled in one consolidated drawing. The consolidated drawing must include both exhibit loads and press event loads. Also include a “single line” load diagram plan (one set only). A detailed drawing must also be provided to illustrate the number of lights, projection equipment, video devices, etc. attached to the trusses and the weight of the fixture. A detailed drawing must be provided for both exhibit loads and press event loads. The load drawings submitted must be accompanied by load calculations.

e) Description of any modification being proposed to the Cobo Center facility. All drawings are to have a North arrow on them and each exhibit is to be oriented, dimensioned, and located from the Cobo Center column lines.

f ) The exhibitor is responsible for verifying all field conditions.

g) The sub-contractor/Michigan licensed engineer signing and sealing the structural loads of the exhibit must be the single source of information transaction with Cobo Center’s Review Engineer. No drawings are to be submitted by a sub-contractor/Michigan licensed engineer unless previously coordinated with the Prime Exhibitor/Contractor and notification has been given to Cobo Center’s Review Engineer by the Prime Exhibitor/Contractor.

h) Each Exhibitor shall include the weight of emergency lighting on their exhibit’s drawings.

i) The prime exhibit contractor/ Brand Manager shall be the single point of contact for all Payment-related issues.

j) Prior to submitting any information to Cobo Center’s Review Engineer, each exhibitor must email to Cobo Center’s Review Engineer informing them of the following; 1) the exhibit/BRAND that you are managing, 2) any special conditions and, 3) when Cobo Center’s Review Engineer should expect to receive the exhibit documents. It would be beneficial for the exhibitor to make direct contact via email with Cobo Center’s Review Engineer to review the exhibit design with their engineers. Questions and submittal drawings should be directed via email to [email protected]. Chaves Associates NAIAS direct line is (313) 749-8805

k) All Exhibitors need to obtain a copy of the Cobo Center Structural Properties Drawings from Cobo Center’s Review Engineer. The information within this tool must be referenced and guidelines followed when engineering the exhibit’s structural loads on Cobo Center. Final layout is subject to Cobo Center’s Review Engineer’s approval.

l) Exhibitors will not be allowed to raise their truss until the structural drawings have been approved by Cobo Center’s Review Engineer, Chaves Associates.

The exhibitor must present to Cobo Center Management and Convention & Show Services (CSS) Management copies of all plans approved by NAIAS, Detroit Fire Marshall and Cobo Center’s Review Engineer ten days prior to the first move-in day of the display.

Structural EngineeringPrior to load verification, each exhibitor’s engineering drawings must be analyzed for static loads on the building by a licensed Michigan structural engineer. All approved drawings will be signed, stamped and forwarded on to the Cobo Center’s Review Engineer.

For your convenience, and to be used at your discretion, please review our Contacts for a list of Michigan engineering/architectural firms that may be contacted to analyze, sign and stamp your drawings. All submissions must be in both hard copy and electronic files. Please refer to Cobo Center Requirements for Exhibit Approvals for more specific requirements.




Load CapacityThe Cobo Center floor specification is constructed to hold the following weights:

Halls A, B, C and D 300 lbs. per square foot

Hall E 650 lbs. per square foot

Certain areas of Hall B and Hall C have lower floor loading capacities of 220 lbs. per square foot. Contact Rajiv Chopra at [email protected], 313.877.8201, for the size and location of these areas.

Suspended SignageHanging of signs, drapes, etc., must be arranged through the show contractor, Convention & Show Services (CSS). All signs, regardless of size, should be constructed of lightweight flameproof cardboard, metals, plastics, etc. No signs are to be hung from any Cobo Center building electrical fixtures, water, gas/air/fire protection piping, supports or hangars. All electrical and neon signs must conform to electrical codes required by Cobo Center.

DESIGN PHASE

Field MeasurementsShow Management will provide a dimensioned layout of each exhibitor’s space at Cobo Center as well as the general location of building structures that are in or adjacent to the exhibitor’s space (i.e., columns, building walls, concession stands).

It is the exhibitor’s responsibility to determine, through field measurements, definitive dimensions as to the location of such structures that may have a bearing on the fabrication of the exhibitor’s properties. Exhibitors will be notified when the Cobo Center floor has been laid out and is available for field measurements.

When marking your individual exhibit area, Cobo Center requires that you do not use paint. Cobo floors can be marked using chalk or approved tape which must be removed during the scheduled move-out days.

Safety Code ComplianceExhibitors must comply with all federal and state laws, including but not limited to MIOSHA, ADA, Michigan Barrier Free, and IBC, all Rules and Regulations prescribed by the management of the building and Show Management, and the Police and Fire Departments of the City of Detroit. Compliance with applicable laws and regulations is the sole responsibility of the exhibitor.

During the course of the show, if events occur which may cause hazardous or unsafe conditions to attendees of the show in the exhibit space, the exhibitor will take precautions to identify the area and provide appropriate corrective action to protect the safety of the public.

Aisles to Exhibit Transition: Flooring must be flush or ramped at a maximum pitch of two inches for every 12 inches. No lips. Ramps must have non-slippage material, cautionary signage if necessary, and comply with legal requirements.

Exhibit to Exhibit Transition: Flooring must be flush or ramped at a maximum pitch of two inches for every 12 inches. No lips. Ramps must have non-slippage material, cautionary signage if necessary, and comply with legal requirements. Floor surfaces should be such that the “skid strips,” etc., allow for ease of cleaning during and/or after show hours. In the absence of a transition agreement between contiguous exhibitors, exhibits shall be at floor level at three feet from the exhibitor’s boundary between contiguous exhibits. As a guide, the exhibitor with the higher floor shall provide for the transition between exhibits. Any deviations must be approved by Show Management. NAIAS encourages neighboring exhibits with contiguous borders to share floor plans and resolve issues prior to set-up.

Design Approval ProcessYou must submit a preliminary floor plan to the Exhibit Compliance Department ([email protected]) by November 1. Preliminary plans should strive to have all large structures in their final locations. Show Management will review the plan with the fire marshal and provide feedback and initial approvals. The same preliminary plan can then be sent to Johnson Controls (JCI) for fire alarm panel placement. Conti-HTE/Cobo Electrical will maintain contact with JCI to receive the preliminary plan to be submitted to the City of Detroit, Building and Safety Engineering Department, for necessary stamps and approvals.





Final Floor plans must be resubmitted no later than January 5. All changes from the preliminary plan must be called out and labeled. Final plans and a summary of updates from the preliminary submission should be made available during final inspections.

All exhibit designs submitted for approval must include:

• FORM 1AS

• Engineering plans with dimensions of each level (two story/multi-level).

• Engineering plans with dimensions defining all applicable easements and dimensions of exhibit components.

• Elevation views from all sides defining dimensions of all applicable easements.

• Plan and elevation view of lighting truss and ceiling scrim with dimensions, trim height and relationship to the exhibit space, aisles and contiguous neighbors.

• Plan and elevation view of all suspended components and signs with structure dimensions, trim height and defining easement dimensions.

• Renderings of exhibit from several points of view.

Design ChangesForm 1AS must be resubmitted if changes affecting easements occur after the original submission approval. Approval or denial will be confirmed in writing by Show Management.

Press Event Approval ProcessAll press event designs submitted for approval must abide by all the same requirements as above under design approval process, plus the addition of the layout of audience seating and media platform(s).

Request for VarianceRequests for variances must be submitted concurrently with the submittal of requests for exhibit and press event approvals. Form 8AS must be submitted, no verbal requests or approvals will be given consideration. Approval or denial will be confirmed in writing by Show Management.

DISPLAY COMPLETION

Exhibit Fit and FinishA standard of exhibit fit and finish is expected to be provided by each exhibitor. Poor fit and finish such as unfinished exposed surfaces, poor quality and makeshift structures that reflect poorly on the overall appearance of the show, determined at the discretion of Show Management, will not be permitted. The exhibitor will be required to bring the exhibit up to standard.

Show Management reserves the right to have an exhibitor remove portions of a stand that were not approved or included on the exhibit print submitted to Show Management. Show Management also reserves the right to have an exhibitor remove portions of a display, which upon set-up, are not aesthetically acceptable to Show Management. An exhibitor will be responsible for costs associated with removal of such parts of displays.

Exhibit areas less than 5,000 square feet may be subject to additional restrictions or exclusions of rules due to space limitations, at the discretion of Show Management.

Show Management will have an inspector on the show floor during set-up to enforce all rules and regulations prior to and during the building of exhibit structures.

Floor Covering/Raised FloorsEach exhibitor’s space must have floor covering, but floor covering must not be sealed to the building floor in such a fashion as to damage or deface the floor, or be installed in such a manner as to pose a safety hazard. Exhibitors are responsible for the final condition of the floor in their space.

When marking your individual exhibit area, Cobo Center requires that you do not use paint. Cobo floors can be marked using chalk or approved tape which must be removed during the scheduled move-out days.



ColumnsExhibitors must decorate the columns within their area up to a height of 29 feet in Hall A, Hall B, Hall C and Hall D and up to 18 feet in Hall E. In Hall E, air vents and emergency lights are located on the columns and cannot be covered or obstructed. Shared columns must be decorated by adjoining exhibitors to the extent included within the exhibit space.

Exhibitor must relocate all fire extinguishers enclosed by the exhibitor’s column cover to the exterior of the column cover to a position approved by the Fire Marshal.

Exhibitor is responsible for duplicating fire extinguisher signage to a visual position on the outside of the column cover.

Upon completion of the show, all fire extinguishers and signage must be returned to their original position.

Fire alarms, including hearing impaired fire alarms, cannot be covered or blocked by exhibit materials or curtains.

Press PreviewProtective coverings over installed carpet should be scheduled for removal on Thursday, January 5, in preparation for aisle carpet.

All exhibit construction must be complete by Saturday, January 7.

Press Preview begins on Monday, January 9 through Tuesday, January 10. Exhibits must be fully operational and staffed for Press Preview. A Press Conference Schedule will be available in December on the NAIAS website, naias.com.

Concerns have been expressed about expectations for special set-up and dismantling of displays during Press Preview, and also the building of new display(s) prior to the Public Show opening. As a result, exhibitors that are planning a special set for their press conference must review their set-up and dismantle schedule with Show Management by December 1 and receive written approval prior to set-up.

Show Management will require exhibitors with approved special sets for Press Preview to work through the night to completely reconstruct exhibits prior to the opening of the Industry Preview and Public Show.

To maintain a professional appearance for media attending during Press Preview and also as a courtesy to all exhibitors, construction or dismantling cannot occur during press events without Show Management approval.

BleachersBleachers and chairs are prohibited in the aisles. Bleachers and chairs can be used during Press Preview providing they are within the exhibitor’s space and comply with easement and setback rules. Chairs must be removed immediately following the completion of the press conference. Any deviations from this rule are subject to Show Management approval.

DrapingAll drapes must be flame-retardant and exhibitor must have a certificate available on site.

Draping may be used, subject to Show Management’s discretion and approval, to cover large structure(s) or unveiling area(s) during set up and Press Preview; it must be set back a minimum of ten feet from the aisle and contiguous borders. Any other movement of drape during press conferences must be approved by Show Management.

DRYWALLApproval must be obtained prior to any drywall work. Contact Rajiv Chopra at [email protected] or 313.877.8201 regarding requirements for drywall construction.

http://naias.com/




EASEMENTS – MAIN FLOOR EXHIBITS

Contiguous Border AgreementsContiguous border exhibitors may negotiate, between themselves, easement agreements that grant variances from the show easement rules. Such variance agreements require Show Management approval and will be granted if they are considered to be in the best interest of the show. Exhibitors involved must submit the Contiguous Border Agreement Form 6AS to Show Management for final approval.

During negotiations of variance issues, exhibitors must reveal to their contiguous exhibitor(s) and Show Management all exhibit elements requiring a variance that are within 15 feet of the contiguous border.

Public Access Requirements40% or less of exhibit display area may be comprised of vehicles and structures, thus allowing a minimum of 60% of open area for attendees and floor traffic. (Calculate by subtracting all non-public accessible display area and all vehicle-dedicated area from gross exhibit area and divide by gross exhibit area.)

Gross exhibit area - (Non-public display area + Vehicle-dedicated area) = Attendees and floor traffic space Gross exhibit area (Must be > 60%)

Ground floor levels, raised floors, and elevated platforms in the exhibit display area accessible to the attendees and floor traffic will be included in calculating the percentage of space area for attendees and floor traffic.

Levels above the ground level of a two-story structure will not be included in calculating percentage of open area for attendees and floor traffic.

Stanchioned areas may be excluded from this requirement with Show Management approval; otherwise exhibitor must abide by stanchion rule.

Easements-VerticalAll exhibitor space easements also apply vertically to suspended structures and signs within an exhibitor’s air space.

Height RestrictionsExhibitors’ displays that exceed height restrictions and/or vary from that which has been approved by Show Management will require modification to conform to show regulations.

StanchionsRail or roped off areas must be a minimum of four feet from the aisle and four feet from contiguous exhibit border.

VehiclesVehicles must be a minimum of two feet from aisles and contiguous exhibit borders.

Two-Story/Multi-Level or Large Solid Structures (Non-Perimeter)Two-story/multi-level or large solid structures including suspended structures (as determined by Show Management) are acceptable, but may not be located within designated easement areas. Any deviation from this rule is subject to Show Management approval. Refer to Cobo Center Structural Properties Drawings for maximum hanging loads per truss panel point. These drawings and CAD files (Auto CAD 2000 format) are available by contacting Cobo Center.

• Aisle Side Easement: 25 feet or 25% of exhibit space depth (calculated by measuring the distance from aisle to opposite side border), whichever is less.

• Contiguous Border Easement: Minimum of ten feet or ten percent of exhibit space depth (calculated by measuring the distance from contiguous exhibit border to opposite side border), whichever is less.

• Height: Maximum exhibit structure height is 25 feet (15 feet in Hall E).

• Traffic Flow: Within the 25% set-back from the aisle (in which no major structure may be built) certain structures (video walls, turntables, signs, etc.) are allowed. The placement of such structures must not create extensive visual or physical barriers as viewed or approached from the main aisle, side aisles or contiguous borders.



• Arches, stanchions, balustrades, handrails, cantilevered glass barriers, etc., and/or other openings, specifically those located in non-public access areas, may be exempt. Show Management reserves the right to review such layouts and to require changes that would be in the best interest of the show.

• Aisles: All show floor aisle space is to facilitate ease of public movement and emergency access/egress. Aisle space is not part of the exhibitor’s space except in situations that involve overhead rigging or scrim. Exhibitors are required to stay within the exhibitor’s space, and the aisles adjoining their exhibits must remain free and clear of any exhibitor’s display materials or equipment, from the floor to the ceiling, at all times.

Any deviations from these rules are subject to Show Management approval.

Two-Story/Multi-Level or Large Solid Structures (Perimeter)Two-story/multi-level or large solid structures including suspended structures (as determined by Show Management) are acceptable, but may not be located within designated easement areas. Two-story structures that border the east wall of the hall must maintain a ten-foot aisle/safety corridor between the building wall and any exhibit structure under the overhang. Any deviation from this rule is subject to Show Management approval. Refer to Cobo Center Structural Properties Drawings for maximum hanging loads per truss panel point. These drawings and CAD files (Auto CAD 2000 format) are available by contacting Cobo Center.

• Aisle Side Easement: 40 feet or 40% of exhibit space depth (calculated by measuring the distance from aisle to opposite side border abutting the wall), whichever is less.

• Perimeter exhibitors with multiple brand exhibits totaling 100,000 square feet or more must provide a large structure set back easement from the aisle of 25 feet.

• Entrance and Egress Aisles Easement: Exhibit display must allow a no-build zone easement of 20 feet, as measured from main entrance/egress aisles.

• Contiguous Border Easement: Minimum of three feet calculated by measuring the distance from contiguous exhibit border to opposite side border.

• Height: Maximum exhibit structure height is 25 feet (15 feet in Hall E).

• Traffic Flow: Within the 40% set-back from the aisle (in which no major structure may be built) certain structures such as video walls, turntables, signs, etc., are allowed. The placement of such structures must not create extensive visual or physical barriers as viewed or approached from the main aisle, side aisles or contiguous borders.

• Arches, stanchions, balustrades, handrails, cantilevered glass barriers, etc., and/or other openings, specifically those located in non-public access areas, may be exempt. Show Management reserves the right to review such layouts and to require changes that would be in the best interest of the show.

• Aisles: All show floor aisle space is to facilitate ease of public movement and emergency access/egress. Aisle space is not part of the exhibitor’s space except in situations that involve overhead rigging or scrim. Exhibitors are required to stay within the exhibitor’s space, and the aisles adjoining their exhibits must remain free and clear of any exhibitor’s display materials or equipment, from the floor to the ceiling, at all times.

Any deviations from these rules are subject to Show Management approval.

Perimeter Exhibit Back WallsExhibitors on perimeter walls are encouraged to utilize the walls as part of their space. However, contiguous exhibitors are encouraged to discuss their wall decoration so as to have design conformance and continuity of height to the adjoining area, such as a bordering aisle or exhibit.

Contiguous exhibitors should build their back walls to the edge of their spaces in order to create the continuity of a continuous back wall. Other than the back wall variance, the easement rules applying to any other class of exhibit structure remain in effect.

If not completely covered by exhibitors’ display wall or signage, the perimeter wall must be draped to a height of 29 feet.

StepsSteps may be allowed within large structure areas and in easement areas. Steps to publicly accessible platforms within easement areas must abide by set-back requirements of two feet from an aisle and six feet from any contiguous border.



Riser height to any elevated area/platform must be a minimum of six inches and must not exceed seven inches. A ramp (rather than a step) must provide public access to any elevated area/platform lower than six inches.

All publicly accessible platforms must abide by the International Building Code. A single rise platform does not require hand rails; however, good judgment must be used to define a change in elevation. Multiple rise platforms have precautionary requirements as defined in the code book.

Display SignageSignage or other exhibit structure may not substantially block the view of another exhibit, and is subject to the approval of Show Management. No signage shall be placed in or on the building walls and ceilings by nails, tacks, screws, wire or adhesive tape without prior approval of Show Management. (See Alterations to Cobo Center, below.)

No signage of any kind is allowed above the 25-foot height restriction, unless it is part of a perimeter wall decoration; prior Show Management approval is required.

Any sign (structure that holds a brand or model name, turntable or platforms with branding, typical display structures, kiosks-hanging or otherwise, etc.) more than five feet wide and two feet deep must be set back a minimum of 15 feet from the contiguous border and two feet from an aisle.

Any signage that is less than five feet wide and two feet deep must be set back a minimum of two feet from an aisle and six feet from the contiguous exhibitor.

This rule also applies to signage suspended from the ceiling.

Any ceiling-suspended structure may not exceed 25 feet as measured from the floor. The placement of structural loads as designed by the manufacturer’s exhibit engineer for the suspended ceiling must be signed and sealed by a licensed Michigan engineer and then reviewed and approved by the Cobo Center’s Review Engineer. Prior Show Management approval is also required.

Cobo Center Building SignageNo exhibitor shall in any manner whatsoever obstruct an exit or aisle signage at any time. Exit signage may not be obstructed in any way. Exhibitor must replace, and supplement, if necessary, all obstructed or covered exit signage on walls and columns.

Any restroom signage that is covered or obstructed by a display must be replaced/supplemented, if necessary, as determined by Cobo Center at the exhibitor’s expense.

Cobo Center graphics, signs or displays may not be blocked in any manner. During move-out, following the event, all wires, hooks, and hanging materials used to hang signs must be removed. (See Load Capacity.)

ELECTRICAL

Important 2018 NAIAS InformationThere are some additional safety procedures that are being required by the City of Detroit, Building and Safety Engineering Department - Electrical Division. They are as follows:

1. All equipment must bear a North American listing mark as evidence of evaluation by a testing laboratory approved by the Occupational Safety and Health Administration (OSHA).

2. Product description sheets, including listing information, must be submitted 45 days in advance to Conti-HTE/Cobo Electrical for review and approval by the City of Detroit Electrical Inspection Division before placement.

3. Any dimming equipment employing solid-state phase control technology will be installed under requirements contained in Article 520 of the National Electric Code.

4. Platform scaffolding and floor sheathing will be of a non-combustible material and are to be installed by electricians, if used only to support electrical equipment. Engineered drawings and bill of material are to be provided with each platform to be installed.

5. Platform will have smoke detection devices installed and connected to the building fire alarm system.

6. Platforms will have approved fire suppression equipment (CO2 fire extinguishers).

7. Platforms are to be monitored by an electrician during show/event hours.



8. Lighting and A/V distribution equipment shall not be stored on building electrical platforms and/or catwalks. If overhead storage space is required, the Exhibitor must provide platform.

9. All Equipment should be labeled with Exhibit and Provider names.

Electrical WorkAll electrical work in connection with exhibits must conform strictly to the rules and regulations of the City of Detroit Buildings and Safety Engineering Department and NFPA 70, 70E, National Electrical Codes (NEC) and current MIOSHA standards. Exhibitors desiring special connections in their spaces for the purpose of operating electrical motors, or for other uses, shall notify Show Management upon acceptance of their space. All such work is subject to supervision and direction by the exhibitor, and shall be paid for by the individual exhibitor. These connections will be charged at prices made as part of a special electrical order. All exhibit and exhibit hall electrical installations, connections and disconnections must be obtained exclusively through Cobo Center’s electrical contractor, Conti-HTE/Cobo Electrical.

Exhibitor personnel will be permitted to work on and calibrate their own specialized equipment. Cobo Electrical/Conti-HTE must do hard-wiring. (Details are outlined in contractor’s electrical order form which will be included in the CSS Service Manual.) Conti-HTE provides and installs all equipment for electrical distribution where concealed in wall, under floor or above ceiling, except for specialty systems, such as Euro power systems.

All displays must supply wiring chases or raceways for installation of any electrical wiring or cabling.

All electrical requirements must be submitted to the show’s approved electrical contractor, Conti-HTE/Cobo Electrical, 313.259.7700, 30 days prior to any installation of any part of the display.

All cables (electric, communication, fire alarm, video, data, etc.) run outside the booth (through and into ceiling, floors, catwalks, walls) must be labeled every 25 feet with the following information: 2018 NAIAS, Exhibitor Name/Contractor responsible for installation. All cables must be removed at the completion of the show.

Client provided cable cannot be “bundled”. This typically applies to single conductor #4/0 cables that are tied together at regular intervals to make a set of #4/0 cables. Tying the cable together creates hot spots (areas of significantly higher than normal temperatures), which present a potential fire hazard.

Not including LED Wall/Panel, monitors that are being used for anything other than press or a live feed are to be installed by electricians.

TransformersAll exhibitors will need to make provisions for storing or housing transformers necessary to provide power for electrical requirements within their booth area. Transformers in an exhibit area should be secured and covered by a solid structure so as to prevent injury. There will be no provisions for “flying” or suspending transformers from the ceiling at Cobo Center. Please contact Conti-HTE/Cobo Electrical, Event Services, 313.259.7700, if you require further information.

UL Listed Electrical Systems and Equipment All electrical systems and equipment need to be UL Listed. Those that are not UL Listed will need to be inspected by TUV SUD. Any exhibit requiring a TUV SUD inspection is to inform Show Management. Show Management will then ensure that testing is scheduled with TUV SUD.

Please contact Andrea Trudeau at [email protected] or 248.283.5136 to notify of need for TUV SUD inspection.

EXHIBIT CONSTRUCTION SITE MAINTENANCE

Crate StorageExhibitors must make arrangements to have crates freighted out of Cobo Center and stored off-site. There is NO storage space available in the Cobo dock area for exhibitor crates and materials. All racks, non-stackable or non-cubed crates must be removed from the premises when emptied and returned at the close of the show, at the exhibitor’s expense. Please contact Convention & Show Services (CSS) for assistance, 313.259.7632; fax 313.259.1263.



Please also note that crate storage is strictly prohibited inside Cobo Center meeting rooms, per regulations of the Detroit Fire Department. Failure to comply with this rule may affect your room assignment for future shows.

Pallets and Bulk Refuse RemovalPallets, wood, crates, carpet pad and other refuse will be removed from the building and loading docks as soon as possible by Convention & Show Services (CSS). CSS will bill the exhibitor accordingly for the removal of their bulk refuse. Please contact CSS for further information, 313.259.7632; fax 313.259.1263.

FIRE EMERGENCY AND LIFE SAFETY REQUIREMENTS

Fire Alarms and Life Safety DevicesIt is the responsibility of the exhibitor to know which fire and safety sensors will be covered by exhibit structure and exhibit material. The exhibitor must make arrangements, at the exhibitor’s expense, through Johnson Controls to make the necessary changes based on the following:

• Fire alarms (including hearing impaired strobe lights and pull stations) located on the walls and columns, must be visible from the floor to a height of 25 feet. Fire alarm devices and Carbon Dioxide (CO2) sensors cannot be covered or blocked by exhibit materials or curtains.

• Fire alarm panels, initiating and indicating appliances for the display booths shall be provided and commissioned exclusively by Johnson Controls. Exhibitors will be invoiced for this service by Johnson Controls. Exhibitors are responsible for providing Johnson Controls with CAD file (.dwg) display drawings which at minimum show all levels of the display, with major sub-structures clearly indicated, including reflective ceiling views, by October 31. Any design changes that occur after the original submittal must be resubmitted as soon as possible to minimize the approved drawing turnaround time. All fire alarm equipment that was retained by the exhibitor from the previous NAIAS show must be returned by November 30 for operational testing before installation this year.

• Any system device that is impeded by a display must be retrofitted to satisfy the requirements of the Fire Marshal. All fire system work necessary to meet this retrofit requirement and to return the system back to the normal condition must be completed by Johnson Controls and Conti-HTE/Cobo Electrical at the expense of the exhibitor. Though Johnson Controls-engineered fire alarm drawings are approved by the Fire Marshal’s office, alterations to the final system design may be made based on display inspections by the Fire Marshal. Exhibitors are responsible for contacting Johnson Controls at 248.444.6357, for all fire alarm needs.

• All cables (electric, communication, fire alarm, video, data, etc.) that run outside the booth (through and into ceiling, floors, catwalks, walls) must be labeled every 25 feet with the following information: Exhibitor Name/Contractor responsible for installation. All cables must be removed by the completion of the show.

• Should the visual strobe light fire alarm signals activate in any display with an internal fire alarm system, either Cobo Center personnel or Detroit Fire Department will break open display doors to gain access if display security personnel are not present or suitably responsive for the type of action required.

• All displays with an internal fire alarm system must have display doors that provide 24-hour access to the main fire alarm panel and must be labeled accordingly.

There are additional requirements for displays with internal fire alarm systems and displays which obstruct Cobo Center life safety devices. The following procedures will apply when:

• Displays have internal fire alarm systems in the booth.

• Displays obstruct Cobo Center’s life safety devices. (Life safety devices include fire alarm pull stations, visual fire annunciators, i.e., strobe lights, smoke detectors, and heat detectors.)

• Displays have ceilings and upper decks that are not “smoked out” and approved by the Fire Marshall.

When the above condition exists, connectivity of the display’s internal fire alarm panel to Cobo Center’s will be required. Displays that obstruct Cobo Center’s life safety devices but do not have an internal fire system must have the obstructed devices replaced with like devices that connect to Cobo Center’s fire alarm panel. Cobo Center’s fire alarm panel, and the expansion panels that the display fire alarm systems and devices connect to, are maintained by Johnson Controls.

Each exhibit internal fire alarm panel must have the capability to manually activate (via a pull station box) the display’s internal fire alarm strobes in the case of a fire emergency.



It should be noted that the final connections of the display’s internal fire alarm system and the installation and connection of any internal fire alarm system to the main fire alarm expansion panel must be made by Johnson Controls and Conti-HTE/Cobo Electrical. There will be a connection and installation fee charged to the exhibitor.

Temporary units (pull stations, strobes, signal devices, annunciators, heat or smoke detectors, or other) installed or relocated shall be on a separate Fire Alarm permit form procured from Conti-HTE/Cobo Electrical listing only fire alarm items. The minimum base permit fees are located in the City of Detroit, Building and Safety Engineering Department fee schedule and are invoiced through Conti-HTE/Cobo Electrical along with associated permit fees, materials, equipment, installation and removal labor and all necessary required inspections to receive final approval from the City of Detroit.

Inspection dates for emergency lighting and fire alarm systems have been established as January 8, 9, 10, 11, and 12 plus JCI Testing one week prior. Any exhibitor not ready to test the emergency lighting and fire alarm systems within their exhibit on the dates as specified is required to establish new inspection dates with Conti-HTE/Cobo Electrical. Scheduling inspection on dates other than these dates may incur additional costs.

Any system devices that are impeded by a display must be retrofitted to satisfy applicable building codes. All emergency lighting system devices work necessary to meet this retrofit requirement and to return the system back to the normal condition must be completed by Conti-HTE/Cobo Electrical at the expense of the exhibitor. All work necessary to return the emergency lighting system to its normal condition must be done within the move-out dates of the NAIAS.

If you have any questions regarding the compliance of a display to the Fire Alarms and Life Safety Devices rule, please contact Glen Schmidt at Johnson Controls, 248.444.6357 or [email protected].

Fire MarshalAll exhibitors must have their floor plans and construction/finish materials approved for Life/Safety Code compliance. Preliminary floor plans should be submitted no later than November 1. Preliminary plans will be reviewed by the Fire Marshal and the NAIAS Exhibit Compliance Manager. Tentative approval will be granted by the Fire Marshal based on the apparent adherence to the fire codes. Final approval will follow an on-site inspection after the completion of the exhibit. Please contact Andrea Trudeau at [email protected] with any questions.

Except as otherwise provided by special rulings from the Detroit Fire Marshal, the following regulations of the Detroit Fire Department will prevail.

a) Cobo Center is a smoke-free building and smoking is not permitted anywhere in the building during set-up, dismantle, Preview Week or Public Show.

b) The area in front of the building and all exits must be free of parking or storage.

c) Each Cobo Center emergency exit has a no-build zone. The exits along the east wall (main entry to/exit from the hall) have zones in size determined by the length of the doors with a depth of 20 feet. The exits along the north, south and west walls of the hall have no-build zones in size determined by the length of the doors with a depth of 12 feet. Within the no-build zones an exhibitor may not place any structure (including raised flooring) or vehicles. The no-build zones must be free and clear of any obstructions. Carpeting or other minimal dimensional material may be used to cover the building floor in a no-build zone within an exhibitor’s space. Refer to the NAIAS Floor Plan to determine if there is a no-build zone within your exhibit space. Exhibitors along the south building wall with raised floors that extend across the full width of fire exit doors must provide ADA-compliant access ramps to the door. All easements in front of fire exit doors must be approved by the Fire Marshal. Such easements must be clearly defined on submittals to the Fire Marshal.

d) All aisles to exits and fire exit doors shall be maintained free and clear at all times. Aisles to exits and emergency doors shall not be blocked at any time by tables, chairs, benches or other obstructions. No exhibitor shall in any manner whatsoever obstruct exit or aisle signage at any time. Exhibitor must replace covered exit signage on walls and columns.

e) All fire extinguishing equipment and signage must be unobstructed at all times.

f) A solid structure or turntable directly adjacent to exit doors cannot block exit doors. No exhibitor shall in any manner whatsoever obstruct an exit or aisle at any time. For further clarification, contact Andrea Trudeau, Exhibit Compliance and Show Floor Manager, 734.644.4599 or [email protected].






g) Access to drinking fountains and entrances to restrooms and signage must not be blocked or obstructed. Any restroom signage that is covered or obstructed by a display must be replaced/supplemented, if necessary, as determined by Cobo Center and at the exhibitor’s expense.

h) When submitting material samples to the City of Detroit Fire Marshal, please include Fire Marshal Material Submission Form 2AS. All submissions must be in English and received by October 31.

i) All draperies, backdrops, bunting and other decorations must be flameproof. All paper and other flimsy materials used for decorative purposes, including flameproof paper, are prohibited. The use of a heavy cardboard shall be permitted in limited amounts. Exhibitor must provide certificate of fire rating.

j) Cut trees, branches and shrubs are prohibited, unless maintained in soil in a natural state. Any cut trees or plants not in soil must be fire retardant. All decorative ground cover must be fire retardant.

k) The use of liquefied petroleum gases shall not be permitted unless approved by the Fire Marshal.

l) Disconnected batteries, locked gas caps and the key to gas caps must be retained with specified people in each exhibit until required at move-out. Gas tanks may contain a maximum of two gallons of gasoline.

m) The use of open flame or the storage and handling of flammable liquids, chemicals or harmful hazardous substances are prohibited unless approved by the Fire Marshal or applicable agency. No flammable paints, solvents, or pyrotechnics of any kind may be stored on Cobo Center property at any time.

n) Combustible crates and packing boxes must be removed to the proper storage area after set-up period.

o) Additional fire extinguishing equipment, as determined by the Fire Marshal, must be located throughout the area occupied by exhibitor at the exhibitor’s expense.

p) Multi-level exhibits must have smoke detectors and a sprinkler system installed in their display. The sprinkler system cannot be connected to the existing water supply in the hall. A sprinkler system is not required if the exhibitor provides at its own expense 24 hour security at its display. Sprinkler systems are subject to written approval from the Detroit Fire Marshal.

q) A fire alarm panel, unique to the display’s fire detector system, will be necessary for the NAIAS. This panel must be marked “Fire Alarm Panel,” and accessible to inspection during set-up and the show. All fire detectors must be hard-wired to this panel. Fire detectors are to be placed in all closed rooms, or every 30 linear feet under a two-story/multi-level structure. This includes audio/visual and storage rooms measuring more than 64 square feet.

r) All pull box stations and hearing-impaired strobe light alarms, whether part of the display’s internal fire alarm or that of the existing building, must be exposed outside of any drape or covering so that they are readily available and visible to occupants. This includes those mounted on columns and perimeter walls.

Cobo Center’s fire alarm pull station boxes must be relocated on the outside of any drape covering them, including columns and perimeter walls and including exhibits that have their own fire alarm systems.

s) Fire Marshal approval of fire system is required for all exhibitors with a double-deck structure. The City of Detroit Fire Marshal must approve exhibitor’s fire system prior to January 1.

t) The upper deck of a two-story/multi-level structure accommodating more than 50 people will require two means of egress.

u) Concourse exhibits for Press Week and Public Show dates must have exit signage.

v) No pyrotechnic exhibits or events are allowed at Cobo Center at any time for any event, private showings, press conferences and/or public events. Artificially created smoke has the potential of setting off the building fire alarm system. Therefore, the smoke used in an exhibit must be approved by the Fire Marshal and Cobo Center management, including a dry run before December 23.

w) Scrim coverings and/or lighting ceiling material that may obstruct the Cobo Center fire suppression system must be submitted to the City of Detroit Fire Marshal in the form of a sample, measuring no less than one square foot by one square foot (one meter square) for approval. This material must be accompanied by a UL or FM rated certificate that proves quick burn-away and be included with floor plan for approval. (Capt. Dwayne Small, 313.596.2932, [email protected]).

x) An overall ceiling structure may not be built from solid material (i.e., wood, drywall, cement, etc.). No material that impedes the function of the building’s fire suppression equipment will be permitted. Porous or smoke-out material, with the Fire Marshal’s approval, may be used.




y) All enclosed exhibits measuring 100 square feet or more, including two-story exhibits must have hard-wired smoke detectors tied into the building’s system. Smoke detectors must be wired into their own dedicated 24 hour electrical power source. (See Fire Alarm and Life Safety Devices for additional information.)

All exhibitors are required to comply with the above directives set forth above by the Fire Marshal. All certificates must be on site for the final inspection. Final compliance approval will be granted only after an inspection following the completion of all phases of installation.

Fire ExtinguishersAll exhibitors having a building column in their exhibit area marked with a red “Fire” notice are required to have a fire extinguisher at that location. If one is not there, please call Cobo Center Event Services, 313.877.8777.

Exhibitor is responsible for relocating fire extinguishers and proper signage on the outside of any decorated columns in their exhibit.

Upon completion of the show, all fire extinguishers must be returned to their original position.

Exhibitors must have two dry chemical-type fire extinguishers in their booths at all times during Press Preview week and Public Show. The extinguishers must be positioned at an accessible location known to the booth staff.

A fire extinguisher must be positioned at any work site on the show floor where grinding and/or welding is taking place.

Building and Fire CodesExhibitor assumes total liability for physical damage or personal injury resulting from the installation, operation or dismantling of the exhibit. Exhibitor assumes total responsibility for fabricating and maintaining exhibit pursuant to all applicable local, state and national building and fire codes. Failure of an exhibitor to adhere to or comply with these codes may subject the exhibitor to additional liability in connection with such failure or negligence. Exhibitor has agreed to indemnify, defend and hold harmless Show Management. To purchase the International Building Code (IBC) Handbook please visit shop.iccsafe.org.

Hazardous or Unsafe ConditionsDuring the course of the show (including move-in and move-out periods), if events occur which may cause hazardous or unsafe conditions to attendees, exhibitors, patrons and workers of the show in the exhibit space, the exhibitor will take precautions to identify the area and provide corrective action.

Saws used to cut material must be connected to a dust collection device to minimize the amount of airborne sawdust created by the cutting of the material. Paint, varnish, polyurethane, or other liquid finishing must be applied by roller, brush or sponge application. Lacquer, lacquer thinner or acetone are not allowed in the building. These materials may not be applied in the building using spray or other airborne application methods.

LABOR REQUIREMENTS

Union LaborAll exhibit and display work in Cobo Center is done by union personnel. Labor required by individual exhibitors for the purpose of erecting and dismantling exhibits shall be obtained from the local unions having jurisdiction, unless authorized by Convention & Show Services (CSS), the general contractor. There are six unions doing this work; teamsters, iron workers, carpenters, stagehands, electricians, and plumbers.

CSS is a labor service provider for carpenter labor and is the exclusive labor service provider for all teamster and iron worker labor.

Conti-HTE/Cobo Electrical is the exclusive labor service provider for all electricians.

Cobo Center is the exclusive provider for all plumbers and all stagehand labor.

Forklifts and All Other Power EquipmentAlthough minimal labor may be ordered on the show floor during Press Preview, Industry Preview and the Public Show (e.g., set-up and removal of chairs, sweeping), no power equipment is allowed to be used until the events each day are concluded. Minimal labor activities cannot interfere with other exhibitors’ press conferences in progress.



Please refer to Work Schedule. Show Management requires strict adherence to this rule and reserves the right to impose a financial penalty of $5,000.00 for each instance an exhibitor is not in compliance with this rule.

MAN LIFTS/GENIE LIFTS: No single man lift will be allowed for use on the show floor except for special circumstances for which specific approval must be obtained from Convention & Show Services (CSS). (Special circumstances may include use in areas where standard lifts are not feasible, i.e., raised floors, etc.). Supervision of lift usage, on-site inspection, and safety compliance of such equipment, i.e., outriggers, safety rails, etc., is the responsibility of CSS.

LIGHTING AND SCRIMS

Lighting, Fixture Positioning, Rigging and Electrical EquipmentThe structural loads imposed by all rigging (display rigging and press rigging, equipment platform rigging and emergency lights) from the overhead steel must be approved prior to installation by the Cobo Center’s Review Engineer. The rigging and support equipment (i.e., lighting distribution equipment) will not be raised from the floor or placed into or on building overhead steel without this confirmed approval. Spotlights or floodlights used to illuminate a particular vehicle, feature of a vehicle, or an exhibit, must be placed in an inconspicuous location and so directed as not to cast their light in spectators’ eyes or to intervene in any other exhibitor’s space.

The use of all halogen light bulbs/lighting fixtures must be approved prior to installation by Conti-HTE/Cobo Electrical, 313.259.7700. Temporary lighting and fixtures must be positioned in a manner where they cannot be reached and/or touched by the public.

There is an additional requirement for electrical equipment not manufactured in the United States to ensure its compatibility with U.S. Electrical Systems and Standards. Equipment must be approved by a United States certified testing laboratory. Please contact Conti-HTE/Cobo Electrical, 313.259.7700.

All electrical rigging equipment used in the exhibit space must be “listed” for the purpose it is used (UL is one listing company). For a list of other acceptable testing laboratories, please call Conti-HTE/Cobo Electrical, 313.259.7700. If the materials and devices are not manufactured in the United States, a certified international testing lab will be acceptable to the City of Detroit’s Building and Safety Engineering Department. This will include all rigging, lighting fixtures and related hardware, transformers, cable, computers, monitors, projectors, video walls and components, terminations and switches.

The preceding are just a few examples; however, any electrical equipment or anything used to facilitate electrical power installation must be listed for its intended purpose by an approved and certified testing laboratory. Any and all electrical equipment brought in by the exhibitor or their supplier must be itemized, along with manufacturer specifications, and submitted to the exclusive electrical provider 30 days prior to initial installation. It is the right of the permit holder (electrical services provider) to request a visual inspection of such equipment and any necessary testing that may be required (all at the expense of the designated exhibitor) prior to installation.

All booths will submit to Conti-HTE/Cobo Electrical, the permit-holder for the electrical installation, a complete load calculation schedule for the booth-space (floor) and the lighting, including all truss work, projectors and video walls. These must be separate calculations. This schedule should be submitted at least 30 days before installation is to begin. In turn, the schedule will be submitted to the City of Detroit Electrical Inspections Department for their review.

Any questions related to these rules can be directed to Conti-HTE/Cobo Electrical, 313.259.7700, the electrical permit-holder for the NAIAS.

Emergency LightingEmergency lighting systems are required by building codes and the National Fire Protection Association Life Safety Code. They are designed to immediately activate in the event of the loss of power to the normal lighting system allowing the safe evacuation of a facility.



The electrical division of the City of Detroit Building and Safety Department requires that, under certain conditions, exhibitors will be required to make provisions to include emergency lighting in their booths. These conditions include:

1) Exhibitors who install ceiling scrims or other ceiling structures that block the emergency lights.

2) Exhibitors who do not use the house lighting system in their booths and adjoining aisle locations.

Emergency lights in the main level exhibit halls are located in the ceiling. In Hall E the emergency lights are located on building columns.

Exhibitors whose exhibit structures (i.e., stairways, ceilings of two story structures and ceiling scrims) impede the effectiveness of the building’s emergency lighting must augment the system with additional battery/charger lighting packs that illuminate when power is lost to the display’s primary lighting system. Exhibitors should contact their lighting contractor for proper system design to satisfy individual display needs and code requirements.

Exhibitors whose exhibit structures do not impede the effectiveness of the building emergency lighting, and use an alternative lighting system for continuous display lighting, may utilize an interconnect between their lighting system and the existing building emergency lighting system, if no scrim or ceiling material is used which may impede the effect of the house emergency lights. This interconnect must be provided by Conti-HTE/Cobo Electrical at the exhibitor’s expense.

Inspection dates for emergency lighting and fire alarm systems are January 8, 9, 10, 11, and 12. Any exhibitor not ready to test the emergency lighting and fire alarm systems within their exhibit on the dates as specified is required to establish new inspection dates with Conti-HTE/Cobo Electrical. Scheduling inspection on dates other than these dates may incur additional costs.

Any system devices that are impeded by a display must be retrofitted to satisfy applicable building codes. All emergency lighting system devices work necessary to meet this retrofit requirement and to return the system back to the normal condition must be completed by Conti-HTE/Cobo Electrical at the expense of the exhibitor. All work necessary to return the emergency lighting system to its normal condition must be done within the move-out dates of the NAIAS.

Canopies, Scrim Material and Overhead LightingCanopies or scrim material (material subject to Fire Marshal regulations, see Fire Marshal, “h”) which is attached near the ceiling to reflect light and/or give the appearance of a lower ceiling, cannot be lower than 25 feet from the floor level - unless building structure extends below 25 feet (15 feet in Hall E), must follow the guidelines for easements, and must not infringe in neighboring exhibit space.

Overhead lighting on the main show floor and in Hall E may extend no more than 50% into overhead aisle width, minus six inches (exceptions may apply, but would require Show Management approval). Lighting trusses may be mounted as high as building ceiling height allows, but at least 24 feet from floor level (15 feet for Hall E).

Canopies and material, overhead lighting, scrim covering, canopy structure, and/or lighting ceiling material may not interfere with the intended function of the building’s (Cobo Center) fire suppression system, HVAC system or emergency lighting system and therefore require the following approvals:

Fire Marshal approval: A one-foot by one-foot sample of the scrim material must be submitted to the Fire Marshal for approval. This material must be accompanied by a UL or FM rated certificate that proves quick burn-away. Submit scrim material to Captain Dwayne Small, 313.596.2932; fax 313.596.2978, [email protected].

Structural load approval: The placement of structural loads on the building (Cobo Center) as designed by the exhibitor’s display/exhibit engineer for overhead lighting, canopy structure, scrim covering and/or lighting ceiling material must be reviewed and approved by Cobo Center’s Review Engineer, Gregory Chaves, 586.883.2734 or at [email protected].

Johnson Controls approval: HVAC, Emergency and House Lights. A one-foot by one-foot sample of the scrim material must be submitted to Johnson Controls for approval. Please forward sample to Johnson Controls, c/o Cobo Center, One Washington Blvd., Detroit, MI 48226.





Exhibitors whose overhead lighting, canopy structure, scrim covering and/or lighting ceiling material interfere with the building’s (Cobo Center) systems (HVAC, emergency lighting) shall be responsible to install additional temporary modification at their expense. All temporary modifications must be approved by the building (Cobo Center) and Johnson Controls.

Canopies used as video walls must follow the regulations regarding video walls.

Ceiling Lighting EffectsCeiling lighting effects that promote corporate or brand marketing may extend into the aisle by 25% of the width of the aisle. Such lighting effects must be maintained at a height of not less than 24 feet from the floor level.

Lighting – Cobo CenterCobo Center keeps the majority of the facility lights off during show hours to avoid interfering with lighting in exhibits. Exhibitor-specific accommodations for overhead venue lighting will be determined on a case-by-case basis, with an emphasis on negative impact to surrounding exhibits.

Cobo Center’s lighting specifications: energy efficient induction lamps with instant on/off; color rendering index 90+ (up to 60).

MECHANICAL SYSTEMS

Plumbing Connections and Sinks in DisplaysAll sinks in displays must have the following:

1) a permanently installed strainer;

2) a “p-trap” to U.S. standards installed to the sink;

3) all Cobo Center plumbing floor boxes that service plumbing for exhibitor’s displays must be accessible. The specific plumbing port that will be used in the booth must be communicated to Bill Caverly, 313.877.8219, [email protected] at Cobo Center a minimum of seven days prior to the first move-in day for the display. All plumbing connections must be installed, maintained, and removed by Cobo Center.

The plumbing system in the exhibit halls was designed to accept clear water. The system will not accept solid waste, food particles, or grease. ALL exhibitors are required to have the plumbing system installed in the booth maintained by Cobo Center. Cobo Center will maintain the drains beginning at the floor box. Cobo Center will communicate the predetermined floor box location to be used and Cobo Center will have these drains cleaned prior to your arrival. Cobo Center will maintain these drains provided that only clear, grease-free liquids are disposed of through the drains. Cobo Center will bill to the exhibitor(s) all repair costs for any drains that become damaged or clogged by exhibitor(s) use. Any questions can be directed to Cobo Center-contact Bill Caverly, 313.877.8219, [email protected].

All plumbing must be easily accessible at ALL times. Cobo Center reserves the right to dismantle all or part of a booth, if necessary, at NO expense to Cobo Center or the City of Detroit, to correct plumbing problems, as well as for any public safety emergency.

Heating, Ventilation and Air Conditioning - HVACTemperature control and occupant comfort in all exhibit areas should be as much of a concern as exhibit appearance and aesthetics. HVAC supply air and return air diffusers/registers are located as follows: Supply air diffusers/registers: ceiling-main exhibit halls; building columns: Hall E; return air registers: perimeter walls –main exhibit halls and Hall E.

It is recommended that exhibits with large ceiling scrims or large structures that reduce the effectiveness of the building’s HVAC system augment the system with additional temporary duct work (a plenum that is fastened to the building’s supply diffuser with multiple “flex-duct” air outlets) connected to the building system. The purpose of this temporary plenum and duct work is to direct airflow from the building’s HVAC supply diffusers through the ceiling scrim. Exhibitors that do install temporary plenum/duct work need to discuss this with Johnson Controls in advance.





Perimeter exhibitors need to be aware of any wall mounted HVAC return air in the design stage of the display and make accommodations for adequate airflow to the return air registers. Perimeter exhibitors need to take care that no wall mounted HVAC return air registers are blocked by the exhibit’s structure/walls. All perimeter exhibitors that have return air HVAC registers on walls adjacent to their space must contact Johnson Controls in order for them to evaluate the effect of the exhibit structure on the HVAC system.

Exhibitors are responsible for contacting Johnson Controls at 248.444.6357 and Conti-HTE/Cobo Electrical, 313.259.7700.

Heating, Ventilation and Air Conditioning SensorsExhibitors must be aware of any HVAC sensors that may be blocked or impeded by exhibit material. Any HVAC sensor to be affected by exhibitor material is required to be moved to an unencumbered position. The relocation of the sensor and its return to the original position at the conclusion of the show is to be performed by Johnson Controls at the exhibitor’s expense and should be coordinated in advance.

Exhibitors are responsible for contacting Johnson Controls at 248.444.6357 or [email protected].

SPECIAL EFFECTS

Hazers and Fog MachinesUsage of hazers and fog machines are strictly prohibited without approval from NAIAS Show Management and Cobo Center. All hazers and fog machines will be subject to testing by the City of Detroit Fire Marshal Division and Cobo Center Management.

Submit all requests to Andrea Trudeau at [email protected] and Rajiv Chopra at [email protected].

Laser Special Effects - Cobo Center RequirementsUsage of all laser effects beyond class one lasers require special approvals. Request for approvals must be made a minimum of 45 days in advance of the date of usage. Submit requests to Rajiv Chopra, Cobo Center, at [email protected] or 313.877.8201.

Lubrication SystemsLubrication systems and parts must be so drained or treated that lubricants will not drip onto the floor or carpeting, or otherwise damage the building.

Moving MechanismsNo exhibitor may show any mechanism in operation if it is noisy or objectionable to Show Management. To prevent injury to spectators or other exhibitors, the exhibitor must adequately protect all moving mechanisms.

WALL DECOR

Perimeter ExhibitsAny exhibitor whose space extends to the building wall must have a floor-to-ceiling wall covering (29’ high) as part of their display property. Unfinished perimeter walls will be covered at the exhibitor’s expense. The wall covering should run edge to edge of the exhibitor’s space. There is no easement at a contiguous or aisle border for wall covering.

Overhang/Emergency Door Easements - East Wall on Main FloorExhibitors along the east wall overhang may extend their exhibit structure under the overhang, however, a ten foot easement aisle between the building wall or building protrusion and any exhibit material or structure must be maintained as measured from the building wall or building protrusion.

The ten foot aisle is designated as a show aisle and a fire/safety corridor. No equipment or storage of any kind may be placed in the aisle. Any electrical cabling crossing the aisle must be covered with a ramp that adheres to ADA regulations.

A 20 foot no-build zone easement between all fire exit doors along the east wall and any exhibit structure must be maintained (See Fire Marshal, “c” for additional fire exit door easement requirements).



E A S E M E N T R U L E S f o r H A L L S A , B , C , a n d D

3 6 E A S E M E N T R U L E S f o r H A L L S A , B , C a n d D 3 6

HEI

GH

T R

ESTR

ICTI

ON

S A

ND

EA

SEM

ENT

GU

IDE

Max

imum

hei

ght o

f su

spen

ded

stru

ctur

es n

ot to

ex

ceed

25'

from

bu

ildin

g flo

or.

Susp

ende

d st

ruct

ures

mus

t co

mpl

y w

ith d

ispl

ay s

igna

ge

ease

men

ts o

f 2' a

t ais

le-s

ide

and

6' a

t con

tiguo

us e

xhib

it bo

rder

s,

whe

reas

a 1

5' e

asem

ent w

ill be

m

aint

aine

d w

hen

disp

lay

sign

age

and

exhi

bitry

are

mor

e th

an 5

' w

ide

by 2

' dee

p on

the

cont

iguo

us b

orde

r.

25' maximum

SIG

NAG

E

10' minimum

5' minimum

25' maximum

20' maximum

5 0 % o f

a i s l e w i d t h

Line

of c

eilin

g

2' m

inim

um e

asem

ent f

or

iden

tific

atio

n di

spla

ys

ID

4'2'

Aisl

e W

idth

4' m

inim

um e

asem

ent f

or

cord

oned

off

area

s (i.

e.,

rope

, sta

nchi

ons,

and

co

rded

are

as) t

o be

4' f

rom

ai

sles

and

con

tiguo

us

exhi

bit b

orde

rs.

2' m

inim

um a

isle

ea

sem

ent f

or v

ehic

les

and

for a

ll di

spla

y si

gnag

e an

d ex

hibi

try n

ot

atta

ched

to m

ulti-

leve

l or

larg

e so

lid s

truct

ure.

Min

imum

eas

emen

t for

mul

ti-le

vel a

nd

larg

e so

lid s

truct

ures

, inc

ludi

ng a

ll si

gnag

e an

d di

spla

ys v

isua

lly a

ttach

ed to

th

ese

stru

ctur

es.

Non

-per

imet

er e

xhib

its e

asem

ent 2

5' o

r 25

% o

f exh

ibit

dept

h (w

hich

ever

is le

ss).

Perim

eter

exh

ibits

eas

emen

t 40'

or 4

0%

of e

xhib

it de

pth

(whi

chev

er is

less

).

Ligh

ting

truss

es m

ay e

xten

d in

to

aisl

e a

max

imum

of 5

0% o

f ais

le

wid

th, m

inus

6".

Ligh

ting

truss

es m

ay b

e m

ount

ed a

s hi

gh a

s bu

ildin

g ce

iling

heig

hts

allo

ws,

exc

eedi

ng

exhi

bit r

estri

ctio

ns o

f 25'

.


TYP

ICA

L N

ON

-PER

IMET

ER E

XH

IBIT

GU

IDE

Two

stor

y/m

ulti-

leve

l or

larg

e so

lid s

truct

ures

(as

dete

rmin

ed b

y S

how

M

anag

emen

t) m

axim

um

heig

ht -

25'.

NOTE

:Ex

hibi

t spa

ces

to m

aint

ain

a m

inim

um o

f 60%

are

a fo

r atte

ndee

s an

d flo

or tr

affic

. Thi

s ar

ea c

alcu

late

d by

sub

tract

ing

all n

on-p

ublic

ac

cess

ible

dis

play

are

a an

d al

l veh

icle

-ded

icat

ed a

rea

from

gro

ss

exhi

bit a

rea.

(upp

er le

vels

of d

oubl

e de

ck s

truct

ures

are

not

incl

uded

.)

Area

s co

rdon

ed o

ff fo

r non

-pub

lic a

cces

s (i.

e. ro

pe, s

tanc

hion

s, a

nd

railin

gs),

to m

aint

ain

a m

inim

um e

asem

ent o

f 4' (

typi

cal a

t ais

le a

nd

cont

iguo

us e

xhib

it bo

rder

s--n

ot fu

lly s

how

n). I

f are

a is

con

done

d of

f for

se

curit

y re

ason

s, a

var

ianc

e to

wai

ve 6

0% ru

le m

ay b

e re

ques

ted.

Ais

le-s

ide

ease

men

t for

larg

e st

ruct

ures

to b

e 25

' or 2

5% o

f exh

ibit

dept

h (w

hich

ever

is le

ss).

CONT

IGUO

US B

ORDE

R

Con

tiguo

us b

orde

r eas

emen

t for

larg

e so

lid s

truct

ures

to b

e 10

' or 1

0% o

f ex

hibi

t dep

th (w

hich

ever

is le

ss).

The

two-

stor

y/m

ulti-

leve

l stru

ctur

e sh

own

illust

rate

s m

axim

um u

se o

f ava

ilabl

e sp

ace

for t

his

size

of

stru

ctur

e. T

hese

stru

ctur

es w

ill va

ry in

des

ign

and

may

not

exc

eed

note

d ea

sem

ent r

estri

ctio

ns.

Step

s m

ay b

e al

low

ed w

ithin

larg

e st

ruct

ure

area

s.

In e

asem

ent a

reas

, ste

ps m

ust b

e 6

feet

from

ex

hibi

t bou

ndar

y lin

es, a

nd n

ot w

ithin

2 fe

et o

f the

ai

sle

side

bor

der.

Step

s m

ust b

e a

min

imum

of 6

in

ches

hig

h, a

max

imum

of 7

” hig

h an

d ha

ve

hand

rails

that

com

ply

with

OSH

A st

anda

rds.

An

ythi

ng le

ss th

an 6

inch

es w

ould

requ

ire a

pitc

h of

12

"- 2"

. All

step

s m

ust b

e cl

early

mar

ked

with

ye

llow

cau

tion

strip

tape

, hav

e ca

utio

nary

sig

nage

, if

nece

ssar

y, a

nd c

ompl

y w

ith le

gal a

nd F

eder

al

requ

irem

ents

.

Con

tiguo

us e

xhib

it bo

rder

eas

emen

t is

6'

whe

n di

spla

y si

gnag

e an

d ex

hibi

try a

re

less

than

5' w

ide

by 2

' dee

p an

d no

t at

tach

ed to

mul

ti-le

vel o

r lar

ge s

olid

st

ruct

ure,

whe

reas

a 1

5' e

asm

ent w

ill be

m

aint

aine

d w

hen

disp

lay

sign

age

and

exhi

bitry

are

mor

e th

an 5

' wid

e by

2' d

eep.

Line

of 2

' veh

icle

eas

emen

t (N

OTE

: veh

icle

eas

emen

t is

typi

cal a

long

ai

sles

and

con

tiguo

us e

xhib

it bo

rder

s.)

Line

of a

isle

-sid

e 2'

eas

emen

t for

all

disp

lay

sign

age

and

exhi

bitry

, not

atta

ched

to m

ulti-

leve

l or l

arge

sol

id s

truct

ures

.

Dis

play

s in

this

are

a ar

e re

stric

ted

to 2

0' h

eigh

t.

AIS

LE

AIS

LE

CONT

IGUO

US B

ORDE

R

Any d

eviat

ions

from

the p

resc

ribed

ease

men

t zon

es m

ust b

e sub

mitt

ed as

a va

rianc

e req

uest

to S

how

Mana

gem

ent f

or ap

prov

al (s

ee F

orm

# 8A

S)


NON-PERIMETER EXHIBITS – IMPERIAL

Rule#

1

2

3

4

5

6

From Aisle From Contiguous Border Height

Vehicles

Display Signage (Kiosks, Turntables, Typical Display Structures, etc.) and ceiling-suspended structures

The engineering drawings for a suspended ceiling must be signed and sealed by a Michigan licensed engineer. Building loads must be reviewed and approved by the Cobo Center Review Engineer.

Overhead lighting

Canopies (Material subject to Fire Marshal regulation, See Fire Marshal, h)

All canopies must maintain an eight inch clearance for all building lighting fixtures

The engineering for suspended canopies and floor supported exhibit properties must be reviewed and approved the Cobo Center Review Engineer

Stanchions

Two story/Multi-level or Large Solid Structures, Including Suspended Structures (as determined by Show Management)

Refer to Cobo Center Structural Properties Drawings for maximum hanging loads per truss panel point. These drawings and CAD files (AutoCAD 2000 format) are available by contacting the Cobo Center Review Engineer

Minimum two feet

Minimum two feet

Less than five feet wide, eight feet tall, and two feet deep: two feet

More than five feet wide and two feet deep: Minimum of 10 feet

Maximum 50% minus six inches into aisle width

Minimum four feet

Minimum 25 feet or 25% of exhibit depth (whichever is less)

Minimum two feet

Less than five feet wide, eigh feet tall, and two feet deep: two feett


Lighting truss may not extend beyond exhibitor’s border

Minimum four feet

Minimum ten feet or ten percent of exhibit depth (whichever is less)

N/A

25 feet (Hall E-15 feet) as measured from the floor

Minimum of 24’ from the building floor (see perimeter)

N/A

Maximum height for any large struc-ture on the main show floor is 25’.

Any suspended structure and/or booth surround/header must be a minimum of 15’ of clearance from the ground floor to the bottom edge if an portion is located outside the normal large structure easements.

Easement rules also apply vertically to exhibit air space perpendicular to the exhibit floor space, as applicable to adding suspended structures and signs. Traffic Flow: Within the 25% set-back from the aisle (in which no major structure may be built) certain structures (video walls, turntables, signs, etc.) are allowed. The placement of such structures must not create extensive visual or physical barriers as viewed or approached from the main aisle, side aisles or contiguous borders.

Arches, stanchions, balustrades, handrails, cantilevered glass barriers, etc., and/or other openings specifically those located in non-public access areas may be exempt. Show Management reserves the right to review such layouts and to require changes that are in the best interest of the show.

Aisles: All show floor aisle space is to facilitate ease of public movement, and emergency access and egress. Aisle space is not part of the exhibitor’s space. Exhibitors are required to stay within the exhibitor’s space, and the aisles adjoining their exhibits must remain free and clear of any exhibitor’s display materials or equipment, from the floor to the ceiling, at all times.


Canopies, or material which is attached near the ceiling to reflect light and/or give the appearance of a lower ceiling, cannot be lower than 25 feet from the exhibit hall (building) floor, unless restricted by building structure, i.e. People Mover (15 Feet in Hall E), must follow the guidelines for easements, must not infringe in neighboring exhibit space, must be approved by Cobo Center, the Fire Marshal and Show Management.

Canopies used as video walls must follow the regulations regarding video walls, Easements, Lighting and Fixture Positioning. Additionally, canopies cannot impede or interfere with lighting requirements, lighting systems, fire suppression and HVAC systems of Cobo Center. All canopies, scrims, etc. must be of material approved by the City of Detroit Fire Marshal and Johnson Controls. All canopies must maintain a six-inch clearance for all building lighting fixtures.


Flooring must be flush or ramped at a pitch of 2 inches for every 12 inches. No lips. Ramps must have non-slippage material, cautionary signage, if necessary, and comply with legal requirements. In the absence of an agreement between contiguous exhibitors for a transition between their exhibits, exhibits shall be at floor level within three feet of exhibitor’s boundary between contiguous exhibits. As a guide, the exhibitor with the higher floor shall provide for the transition between exhibits. Any deviation must be approved by Show Management.

Disabled ramps must comply with all Federal guidelines.

Rule#

7

8

9

10

11

From Aisle From Contiguous Border Height

Draping

All drapes must be flame-retardant and exhibitor must have a certificate on site. See rules for Fire Alarms, Fire Extinguishers and Fire Marshal.

Flooring

All exhibits must comply with all federal and state laws including ADA compliant.

Each exhibitor’s space must have floor covering, but said floor covering must not be sealed to the building floor in such a fashion as to damage or deface the floor, or be installed in such a man-ner as to pose a safety hazard. Exhibitors are responsible for the final condition of the floor in their space.

Steps

Public Access

Hazardous or Unsafe Conditions

Draping may be used, subject to Show Management’s discretion and approval, to cover large structure or unveiling area during set up and press days and must be back a minimum of ten feet from aisle. Any other movement of drape during press conferences must be approved by Show Management.

40% or less of exhibit display area may be comprised of vehicles and structures, thus allowing a minimum of 60% of open area for attendees and floor traffic. (See Exhibit Construction, Public Access)

During the course of the show (including move-in and move-out periods), if events occur which may cause hazardous or unsafe conditions to attendees, exhibitors, patrons and workers of the show in the exhibit space, the exhibitor will take such precautions so as to identify the area and provide corrective action to protect the safety of the general public, attendees, exhibitors, patrons and workers.


Height restrictions may be imposed, depending on event

Flooring must be flush or ramped at a pitch of 2 inches for every 12 inches. No lips. Ramps must have non-slippage material, cautionary signage, if necessary, and comply with legal requirements.


In easement areas steps must be two feet from aisle, minimum of six inches high. See Steps under Easement heading.


TYP

ICA

L P

ERIM

ETER

EX

HIB

IT G

UID

E

NOTE

:Ex

hibit s

pace

s to m

aintai

n a m

inimu

m of

60%

area

for a

ttend

ees a

nd

floor

traff

ic. T

his ar

ea ca

lculat

ed by

subtr

actin

g all n

on-p

ublic

ac

cess

ible d

isplay

area

and a

ll veh

icle-

dedic

ated a

rea f

rom

gros

s ex

hibit a

rea.

(upp

er le

vels

of do

uble

deck

stru

cture

s are

not

includ

ed.)

Area

s cor

done

d off f

or no

n-pu

blic a

cces

s (i.e

. rop

e, sta

nchio

ns, a

nd

railin

gs),

to ma

intain

a mi

nimum

ease

ment

of 4'

(typic

al at

aisle

and

conti

guou

s exh

ibit b

orde

rs--n

ot ful

ly sh

own)

. If ar

ea is

cond

oned

off

for se

curity

reas

ons,

a var

iance

to w

aive 6

0% ru

le ma

y be r

eque

sted.

EXHI

BIT

TO E

XHIB

IT T

RANS

ITIO

N:Flo

oring

mus

t be f

lush o

r ram

ped a

t 12"

- 2" p

itch.

No lip

s. Ra

mps m

ust

have

non-

slipp

age m

ateria

l and

, if ne

cess

ary,

cauti

onar

y sign

age,

and

comp

ly wi

th leg

al re

quire

ments

. In th

e abs

ence

of an

agre

emen

t be

twee

n con

tiguo

us ex

hibito

rs for

a tra

nsitio

n betw

een t

heir e

xhibi

ts,

exhib

its sh

all be

at flo

or le

vel w

ithin

three

feet

of ex

hibito

rs' bo

unda

ry be

twee

n con

tiguo

us ex

hibits

. As a

guide

, the e

xhibi

tor w

ith hi

gher

floor

sh

all pr

ovide

for t

he tr

ansit

ion be

twee

n exh

ibits.

Any

devia

tion m

ust b

e ap

prov

ed by

Sho

w Ma

nage

ment.

AISL

ES T

O EX

HIBI

T TR

ANSI

TION

:Flo

oring

mus

t be f

lush o

r ram

ped a

t 12"

- 2" p

itch.

No lip

s. If n

eces

sary,

ra

mps m

ust h

ave c

autio

nary

signa

ge an

d com

ply w

ith le

gal

Aisle

-sid

e ea

sem

ent f

or la

rge

stru

ctur

es to

be

40' o

r 40%

of e

xhib

it de

pth

(whi

chev

er is

less

).

Two

stor

y/m

ulti-

leve

l or l

arge

so

lid s

truct

ures

(as

dete

rmin

ed b

y Sh

ow

Man

agem

ent)

max

imum

he

ight

- 25

'.

Cont

iguo

us b

orde

r eas

emen

t for

larg

e so

lid s

truct

ures

to b

e a

min

imum

of 3

'.

The t

wo-st

ory/m

ulti-le

vel s

tructu

re

show

n illu

strate

s max

imum

use o

f av

ailab

le sp

ace f

or th

is siz

e of

struc

ture.

Thes

e stru

cture

s will

vary

in de

sign a

nd m

ay no

t exc

eed n

oted

ease

ment

restr

iction

s.

Step

s may

be al

lowed

with

in lar

ge

struc

ture a

reas

. In ea

seme

nt ar

eas,

steps

mus

t be 6

feet

from

exhib

it bo

unda

ry lin

es, a

nd no

t with

in 2 f

eet

of the

aisle

side

bord

er. S

teps m

ust

be a

minim

um of

6 inc

hes h

igh an

d ha

ve ha

ndra

ils. A

nythi

ng le

ss th

an 6

inche

s wou

ld re

quire

a pit

ch of

12'- 2

". Al

l step

s mus

t be c

learly

mar

ked w

ith

yello

w ca

ution

strip

tape

, hav

e ca

ution

ary s

ignag

e, if n

eces

sary,

and

comp

ly wi

th leg

al re

quire

ments

.

Line o

f 2' v

ehicl

e eas

emen

t (NO

TE: v

ehicl

e eas

emen

t is

typica

l alon

g aisl

es an

d con

tiguo

us ex

hibit b

orde

rs.)

Line o

f aisl

e-sid

e 2' e

asem

ent fo

r all d

isplay

sign

age a

nd

exhib

itry, n

ot att

ache

d to m

ulti-le

vel o

r larg

e soli

d stru

cture

s.

Conti

guou

s exh

ibit b

orde

r eas

emen

t is 6'

whe

n disp

lay si

gnag

e and

ex

hibitry

are l

ess t

han 5

' wide

by 2'

deep

and n

ot att

ache

d to m

ulti-le

vel

or la

rge s

olid s

tructu

re, w

here

as a

15' e

asem

ent w

ill be

main

taine

d wh

en di

splay

sign

age a

nd ex

hibitry

are m

ore t

han 5

' wide

by 2'

deep

.

Disp

lays i

n this

area

are r

estric

ted to

20' h

eight.

Maxim

um of

* Y * m

inus 6

'

AISL

E

CONT

IGUO

US BO

RDER

CONT

IGUO

US BO

RDER

40%

of *

x *, (

40' m

ax)

Max o

f 80%

* X

*, if *

X *

is les

s tha

n 100

'

* X *

minu

s 40'-

0", if

* X

* is m

ore t

han 1

00'

25'-0

" max

exhib

it heig

ht

Perim

eter e

xhibi

tor’s

with

multip

le br

and

exhib

its to

taling

100,0

00 sq

uare

feet

or

more

mus

t pro

vide a

larg

e stru

cture

set

back

from

the a

isle o

f 25 f

eet.

Any d

eviat

ions

from

the p

resc

ribed

ease

men

t zon

es m

ust b

e sub

mitt

ed as

a va

rianc

e req

uest

to S

how

Mana

gem

ent f

or ap

prov

al (s

ee F

orm

# 8A

S)


PERIMETER EXHIBITS – IMPERIALRule

#

1

2

3

4

5

6

From Entrance Egress Aisles # From Aisle From Contiguous Border Height

Vehicles

Signage (kiosks, turntables, typical display structures, etc.) and ceiling-suspended structures

The engineering drawings for a suspended ceiling must be signed and sealed by a Michi-gan licensed engineer. Building loads must be reviewed and approved by the Cobo Center Review Engineer

Overhead lighting

Canopies (Material subject to Fire Marshal regulation (see Fire Marshal, h)

All canopies must maintain a eight-inch clearance for all building lighting fixtures.

The engineering for the suspended canopies must be reviewed and approved by the Cobo Center Review Engineer

Stanchions

Two story/multi-level, large solid structures including suspended structures (as determined by Show Mgmt)

Refer to Cobo Center Structural Properties Drawings for max-imum hanging loads per truss panel point. These drawings and CAD files (AutoCAD 2000 format) are available by con-tacting the Cobo Center Review Engineer

Minimum two feet

Minimum two feet




Minimum four feet

Minimum 20 feet no build zone along east building wall

12 feet no build zone along north, south and west building walls.

Minimum two feet




Minimum four feet

Minimum 40 feet or 40% of exhibit depth (whichever is less)

Minimum 2 feet

Less than five feet wide and two feet deep: six feet


Cannot exceed exhibit borders

Minimum four feet

Minimum three feet calculated from any contiguous border

N/A

25 feet (Hall E-15 feet) as measured from the floor

Minimum of 25 feet from the floor unless restricted by build-ing structure, i.e. People Mover

N/A

Maximum height for any large structure on the main show floor is 25’.

Any suspended structure and/or booth surround/header must be a minimum of 15’ of clear-ance from the ground floor to the bottom edge if an portion is located outside the normal large structure easements.

Canopies, or material which is attached near the ceiling to reflect light and/or give the appearance of a lower ceiling, cannot be lower than 25 feet from the exhibit hall (building) floor, unless restricted by building structure, i.e. People Mover (15 Feet in Hall E), must follow the guidelines for easements, must not infringe in neighboring exhibit space, must be approved by Cobo Center, the Fire Marshal and Show Management. Canopies used as video walls must follow the regulations regarding video walls, Easements, Lighting and Fixture Position-ing,. Additionally, canopies cannot impede or interfere with lighting requirements, lighting systems, fire suppression and HVAC systems of Cobo Center. All canopies, scrims, etc. must be of material approved by the City of Detroit Fire Marshal and Johnson Controls. All canopies must maintain a six-inch clearance for all building lighting fixtures.

Easement rules also apply vertically to exhibit air space perpendicular to the exhibit floor space, as applicable to adding suspended structures and signs. Traffic Flow: Within the 40% set-back from the aisle (in which no major structure may be built) certain viewed or approached from the main aisle, side aisles or contiguous borders.

Arches, stanchions, balustrades, handrails, cantilevered glass barriers, etc., and/or other openings specifically those located in non-public access areas may be exempt. Show Management reserves the right to review such layouts and to require changes that would be in the best interest of the structures (video walls, turntables, signs, etc.) are allowed. The placement of such structures must not create extensive visual or physical barriers as show.

Aisles: All show floor aisle space is to facilitate ease of public movement, and emergency access and egress. Aisle space is not part of the exhibitor’s space. Exhibitors are required to stay within the exhibitor’s space, and the aisles adjoining their exhibits must remain free and clear of any exhibitor’s display materials or equipment, from the floor to the ceiling, at all times.



Rule#

7

8

9

10

11

12

From Entrance Egress Aisles # From Aisle From Contiguous Border Height

Draping

All drapes must be flame-retar-dant and exhibitor must have a certificate on site. (See Fire Alarms, Fire Extinguishers and Fire Marshal Rules)

Flooring

All exhibits must comply with all federal and state laws including ADA compliant. Each exhibitor’s space must have floor covering, but said floor covering must not be sealed to the building floor in such a fashion as to damage or deface the floor, or be installed in such a manner as to pose a safety hazard. Exhibitors are responsible for the final condition of the floor in their space.

Steps

Perimeter Exhibit Walls

Hazardous and Unsafe Conditions

If not completely covered by exhibitor’s display wall or signage, must be draped to a height of 29 feet (Hall E – 18 feet). Exhibitors on perimeter exhibitor walls are encouraged to utilize the perimeter walls as part of their space. However, contiguous exhibitors are encouraged to discuss their wall decoration so as to have design conformance and continuity of height to the adjoining area, such as a bordering aisle.

All HVAC air returns that may be within an exhibitor’s space must remain unimpeded.

If not completely covered by exhibitors display wall or signage, the wall must be draped to a height of 29 feet (18 feet in Hall E).

During the course of the show (including move-in and move-out periods), if events occur which may cause hazardous or unsafe conditions to attendees, exhibitors, patrons and workers of the show in the exhibit space, the exhibitor will take such precautions so as to identify the area and provide corrective action to protect the safety of the general public, attendees, exhibitors, patrons and workers.


Draping may be used, subject to NAIAS Show Management’s discretion and approval, to cover large structure or unveiling area during set-up and press days and must be back a minimum of ten feet from aisle. Any other movement of drape during press conferences must be approved by Show Management.

Flooring must be flush or ramped at a pitch of 12 inches of length for every two inches of rise. No lips. Ramps must have non-slippage material, caution-ary signage, if necessary, and comply with legal requirements.

In the absence of an agreement between contiguous exhibitors for a transition between their exhibits, exhibits shall be at floor level within three feet of exhibitor’s boundary between contiguous exhibits. As a guide, the exhibitor with the higher floor shall provide for the transition between exhibits. Any deviation must be approved by Show Management.


In easement areas steps must be six feet from contiguous exhibit boundary lines.

Height restrictions may be imposed, depending on event

Public Access – 40% or less of exhibit display area may be comprised of vehicles and structures, thus allowing a minimum of 60% of open area for attendees and floor traffic. (See Exhibit Construction, Public Access)

Flooring must be flush or ramped at a pitch of 12 inches of length for every two inches of rise. No lips. Ramps must have non-slip-page material, have cautionary signage, if necessary, and comply with legal requirements.


In easement areas steps must be two feet from aisle, minimum of six inches high or ramped at a pitch of two inches for every 12 inches.

G E N E R A L R U L E S A N D I N F O R M A T I O N

4 4 G E N E R A L R U L E S & I N F O R M A T I O N 4 4


AUDIO/VISUAL/VIDEO EQUIPMENTMicrophones can be installed in all exhibits and meeting rooms that have built-in sound systems. An exhibitor may bring a projector and/or screen, or rent them from an outside source. Union labor is required for commercial audio and visual activities and may also be required for other events when spotlights are used or when extensive use is made of sound, light, recording or broadcasting equipment. Labor hired to work in the exhibit halls, ballrooms and meeting rooms must be from the local unions having jurisdiction.

Video equipment may be used only if it is self-contained, fireproof, acceptable to the Underwriters Laboratories and city authorities, safe in every detail, and does not interfere with a neighboring exhibitor. The equipment should conform to all of the ordinances of the City of Detroit and regulations of Cobo Center and Show Management. The equipment must be devoted exclusively to the business of the exhibitor. The equipment must be positioned so as not to interfere with aisle traffic.

AUTOMOBILI-DThis inaugural event will take place Sunday, January 14 to Sunday, January 21. The event will occur throughout the building, including the Grand Atrium, Hall E, and outside on Atwater Drive along the river. This event will be focused on the mobility industry and how it is revolutionizing the automotive industry.

AutoMobili-D Schedule1/14/18 Keynote Presentation and Press Conferences noon – 6 p.m.

*Open to all Credentialed Media and invited guests.

1/15/18 Press Preview –Open to all Credentialed Media noon – 6 p.m.

1/16/18 Press Preview – Open to all Credentialed Media noon – 6 p.m.

1/17/18 Industry Preview – Open to all Industry Preview ticketholders noon – 6 p.m.

1/18/18 Industry Preview – Open to all Industry Preview ticketholders noon – 6 p.m.

1/19/18 Automobili-D – Open to all Automobili-D ticketholders 6 p.m. – 9 p.m.

1/20/18 Automobili-D – Open to all Automobili-D ticketholders 10 a.m. – 6 p.m.

1/21/18 Automobili-D – Open to all Automobili-D ticketholders 10 a.m. – 6 p.m.

All exhibits must be fully staffed and operational during all show hours. At the close of show hours, halls will be completely cleared of all individuals. Special access will be permitted after closing only for those individuals who need to service their exhibit.

Periodically, Show Management will measure sound levels in the hall, and may require exhibitors in question to eliminate excessive sound. Sound levels may not substantially intrude upon any exhibitor’s space. Show Management reserves the right to request an exhibitor to modify its sound levels to comply with show requirements. It is the exhibitor’s responsibility to adhere to and comply with all copyright rules and regulations, including the procurement of licensing from any organization to use music within its exhibit space.

AutoMobili-D exhibitors will be given an exhibitor manual that will be unique to their event area. Please refer to the stand-alone manual for all exhibit rules and regulations.

BANNERS/BALLOONS/PENNANTSThe stringing of advertising banners, balloons and pennants is strictly prohibited.

BATTERIESBatteries and energy cells of exhibit vehicles must be, and remain, disconnected. Removal and replacement of batteries from display vehicles durin g the s how will be permitted on written order, signed by the official representative of an exhibitor and approved by Show Management.



BRAND/CORPORATE PROMOTION LIMITSEach exhibitor has leased a specific space (location and size) within Cobo Center. All brand, corporate and product promotion or marketing efforts must be confined within the boundaries of the exhibitor’s space. No marketing or promotion of any kind may occur beyond the boundaries of the exhibitor’s space within Cobo Center exhibit halls without a written, signed agreement from Show Management.

Any request to promote any product, brand, or corporation in the public space (Cobo Center concourse) requires written, signed approval from both Show Management and Cobo Center.

CAMERA CREWS - PROPRIETARY IMAGES AND/OR INFORMATIONExhibitors requesting camera crews on the show floor, during show and/or non-show hours, must have prior approval from Show Management and provide a written request specifying the area(s) to be filmed. Exhibitors must also contract with the show’s security company for a guard to accompany them on the show floor. The exhibitor will pay all security expenses for such services.

The use of cameras (film or digital format) to record and distribute images of exhibitors’ products and/or their marketing position prior to each exhibitor’s formal press event is not permitted and is subject to Commercial Use of Show Footage rule and Television Broadcast, Film, Video and Internet Policy.

Sunday Media AccessTo protect all exhibitors from unauthorized reporting (images or visual content; electronic, print or broadcast; social media or traditional media) on their respective pre-show activities, the NAIAS show floor is CLOSED to Media on the Sunday prior to Press Preview. However, occasional exceptions may be made, depending on circumstances. Requests for media access on Sunday prior to Press Preview must be reviewed and authorized by Show Management in advance. Such access, if approved, requires an exhibitor to initiate the request and provide a media escort at all times on the show floor. The requesting exhibitor assumes full responsibility for any breach of security, intentional or unintentional, that may result from this escorted media access, including embargoes on other exhibitor displays, images or content. The NAIAS reserves the right to impose such penalties as it alone may deem to be appropriate, including fines, penalties, loss of credentials, reduction in future floor space, and manufacturer press event scheduling. Contact Jennifer Bergsman at [email protected].

CARE OF EXHIBITExhibitors, at their own expense, shall fully care for and keep in good order their exhibit space. If such space shall be damaged in any manner, the exhibitor, on demand of Show Management, shall pay such sums as shall be necessary to restore the space to its original condition. Janitorial service in aisles, open spaces, offices and restrooms is provided by a TBD company. Exhibit areas will be kept clean and free of debris by Cobo Center’s exclusive cleaning contractor or the exhibitor-appointed contractor if Cobo’s contractor is not retained for services, with one thorough cleaning provided each night during non-show hours, including broom sweeping and emptying of waste receptacles.

Exhibitors must maintain the cleanliness of their exhibit area commencing prior to the first press conference on Monday, January 15.

All trash and debris from exhibit areas must be placed in an exhibit corner located on an aisle for pick-up at noon on the day of the Charity Preview, Friday, January 19.

CART POLICYCarts are not permitted in the public areas of the building, i.e., concourse and meeting room hallways.




CHARITABLE DISPLAYS WITHIN EXHIBITSAny exhibitor request to utilize a portion of its space to publicize its charitable endeavors or charities it supports is subject to Show Management approval. All such displays must be limited to activities and organizations which are clearly charitable or philanthropic. No displays highlighting support of, involvement in, or contributions to political activities will be permitted. All charitable displays must be passive and informational in nature. Exhibitors are not permitted to actively solicit contributions at the display, encourage visitors to participate in raffles, prize giveaways or the like, or to use the personnel assigned to the display or volunteers representing the charities to distribute materials to NAIAS visitors soliciting contributions on behalf of a charity. General informational materials may be distributed.

Detailed plans for all charitable displays as well as any signage, materials describing the charity and any other publications to be displayed or used in connection with the display must be submitted and approved in writing by Show Management in advance. Final approval of the display and related materials is at the sole discretion of Show Management.

Show Management reserves the right to require exhibitors to remove or conceal any display or portion of a display and/or any materials which are deemed to be offensive, controversial or inappropriate for display and/or distribution at NAIAS and to remove any individuals whose actions violate the spirit and intent of these Rules.

CHARITY PREVIEW POLICIESCharity Preview

The Charity Preview (black tie) will be held on Friday, January 19. Refreshments will be available in the concourse beginning at 5:15 p.m. The entrance doors into the show halls will open promptly at 6 p.m. and close at 9 p.m. The Ribbon Cutting Reception (by invite only) begins at 5 p.m.

Charity Preview ticket information ($400.00 per person, $390.00 of which is tax deductible) and other details concerning the event are available by calling 888.838.7500.

Champagne and non-alcoholic refreshments will be served during the reception in the concourse, and also throughout the show halls during the Charity Preview.

Exhibitors may contact Centerplate Catering, Cobo’s exclusive catering provider, to arrange food and beverage service within their display. Please contact Jennifer McDonnell at [email protected] or 313.567.3786.

Noise levels will be monitored very closely during the Charity Preview. Sound levels cannot interfere with fellow exhibitors, to ensure there are no conflicts with live broadcasts taking place on the show floor during Charity Preview. In order to maintain a comfortable environment for visitors and exhibitors, the volume of sound produced by audio equipment within a stand must not exceed 95 dB at the sound source, and may not exceed 80 dB at the stand’s boundaries.

Periodically, Show Management will measure sound levels in the hall, and may require exhibitors in question to eliminate excessive sound. Sound levels may not substantially intrude upon any exhibitor’s space. Show Management reserves the right to request an exhibitor to modify its sound levels to comply with show requirements. It is the exhibitor’s responsibility to adhere to and comply with all copyright rules and regulations, including the procurement of licensing from any organization to use music within its exhibit space. Refer to Music and Entertainment for additional information.

Exhibitor requests for a reception within an exhibit on Charity Preview night are at the discretion of Show Management. Contact Jennifer Bergsman at 248.283.5167 or [email protected]. Early access begins at 5 p.m. for exhibitor receptions which have been approved by Show Management.

All credentials are personalized with name and company information. They are not valid without proper validation. Additional identification (driver’s license or passport) is required. NAIAS credentials are not transferable.






The following children’s charities will benefit from the 2018 NAIAS Charity Preview, sponsored by NAIAS LLC, an association of Detroit area auto dealers.

• Boys & Girls Clubs of Southeast Michigan bgcsm.org

• Boys Hope Girls Hope Detroit boyshopegirlshope.org/detroit

• The Children’s Center thechildrenscenter.com

• The Children’s Hospital of Michigan Foundation chmfoundation.org

• Detroit Auto Dealers Association Charitable Foundation Fund dada.org

• Detroit PAL detroitpal.org

• Judson Center judsoncenter.org

• March of Dimes Metro Detroit marchofdimes.org/michigan

Charity Preview EntertainmentTo ensure the continuing success of the NAIAS Charity Preview for all exhibitors, the NAIAS reserves the right to have final approval of all entertainment events that will occur on the show floor. This will allow the NAIAS to manage the unique challenges of maintaining a balanced timeline and logistical elements.

If you are planning to bring a celebrity/entertainer and/or entertainment group to perform at the Charity Preview, please fill out and submit Form 7AS with the name of the entertainer/entertainment group for Show Management approval as soon as possible, but no later than Monday, December 1. Please be as specific as possible in providing details about your entertainment plans. This information will assist Show Management in properly planning Charity Preview logistics.

Charity Preview TransportationA coalition of organizations, including the Detroit Police Department, Detroit Department of Transportation, private shuttle service providers, taxi service operators, city officials and NAIAS security, have been working to streamline and improve traffic flow at the Charity Preview to better serve our guests. A comprehensive communications plan has been developed for the NAIAS and is complemented by increased on-site staff.

Charity Preview General ParkingArrangements for prepaid parking can be made by contacting Jennifer Kaplan at 248.283.5162, [email protected]. Multiple lots and garages around the city will be open to the public for self-parking. For further information on Charity Preview parking, go to the NAIAS website, naias.com.

LimousinesPrior to the start of Charity Preview, limousines and privately-owned cars will drop guests off at the Hall B, Hall C and Hall D entrances adjacent to Washington Boulevard. The Detroit entrance will be reserved for pre-arranged private shuttle service only. Once the drop-off has occurred, all vehicles will be directed to a parking or staging area. For updates to this information, access the NAIAS website at naias.com.

When departing the Charity Preview event, guests will enter a cordoned-off waiting area in the concourse where a valet service will be used to call the limousines. The entire party for each limousine must be present prior to entering the waiting area.

Limousines will be notified that the party is waiting and will proceed along a predetermined route that will ultimately lead to the cross streets of Jefferson and Washington. At that point, all limousine traffic will be held until space is available in front of Cobo. When spaces become available, the vehicles will be directed to the front of Cobo and the guests will be escorted to the vehicle. Proceed to the information desk at the valet service for additional assistance. No limousine or private vehicle will be allowed to stand in front of Cobo unless its party is ready to enter the vehicle.

Buses, vans and shuttles will drop guests off at the Atwater entrances. Pre-arranged shuttle service will be assigned to the Congress entrance for some vans and mini-buses. Shuttles and vans that will be in continuous operation will not require a staging area.

http://www.boyshopegirlshope.org/detroit/Home.aspx

http://www.thechildrenscenter.com/

http://www.chmfoundation.org/home/

http://www.dada.org/

http://detroitpal.org/

http://judsoncenter.org/

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Charter buses will drop guests off at the Atwater entrance. They will then be directed to stage at the Joe Louis Arena executive parking lot. When guests are leaving, they will take a shuttle from the Atwater entrance to the charter bus staging area.

COMMERCIAL USE OF SHOW FOOTAGEUse of photographs, films, video material, DVD or other digital recordings of the NAIAS is prohibited without the express written permission of Show Management. No exhibitor may supply, sell, or resell any photograph, video material, DVD or other digital reproduction of the NAIAS event without the express written consent of Show Management. A written request for photos, films, videotape, DVD, or other digital reproduction of the NAIAS event can be sent to the NAIAS, please contact Bob Caza at [email protected] or 248.283.5130.

CONTRACTORS AND SERVICE PROVIDERS

NAIAS General Contractor – Carpenter Labor Provider, Exclusive Drayage Service Provider, Exclusive Teamster/Rigger Labor Provider, Exclusive Rental Furniture Provider

Convention & Show Services (CSS) convshow.com P: 313.259.7632

CSS provides a service manual containing information on how to order show services and labor. Please contact CSS direct to receive this manual as well as inquire about possible services needed. The on-site Service Desk, located at the front of Hall D, will be open after November 20, 2017.

A/V SuppliersExhibitors are free to use any A/V supplier of their choosing. Please contact Andrea Trudeau at 248.283.5136 or [email protected] if you require a list of local A/V Suppliers currently servicing the NAIAS.

Booth Cleaning, Car Detailing, and Porter Service *Cobo Center Exclusive ProviderTBD

Catering *Cobo Center Exclusive ProviderCenterplate - P: 313.567.3786 [email protected]

Centerplate is the Cobo Center Exclusive contractor for all catering needs. More information can be found at cobocenter.com.

Electrical Services and Labor *Cobo Center Exclusive ProviderConti-HTE/Cobo Electrical - conti-hte.com P: 313.259.7700 [email protected]

Conti-HTE/Cobo Electrical is the exclusive provider for all electrical services and labor in the building. More information can be found at cobocenter.com.

Floral Services English Gardens – englishgardens.com/corporate-solutions

Viviano Flower - viviano.com P: 586.293.0227

Internet ServicesCobo Center – cobocenter.com P: 313.877.8277 [email protected]

Cobo Center has hard-wired Internet service available in all meeting rooms. Service drops can be made in all exhibit halls and concourse. Cobo Center can provide: Shared Service (100-Base-T) Internet Service; Dedicated Internet Service (1.5Mbs to 25Mbs+), or VLAN. The service is brought to the room/booth in the most convenient manner and does not include distribution within the room/booth, computer equipment, NIC card, TCP/IP software or power.

Plumbing Services and Labor *Cobo Center Exclusive ProviderCobo Center – cobocenter.com P: 313.877.8219 [email protected]

Cobo Center is the exclusive provider for plumbing services in the building.


http://www.convshow.com/



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https://conti-hte.com/order/electrical_services.xml

https://conti-hte.com/order/electrical_services.xml


englishgardens.com/corporate

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Security *NAIAS Preferred ContractorNAIAS Security Services, LLC - P: 248.283.5116 [email protected]

NAIAS Security Services, LLC, is a security agency available for hire to provide you with your leased space security needs. To order security using NAIAS Security Services, please complete and return form 10AS (see Forms).

Stagehand Labor *Cobo Center Exclusive ProviderCobo Center – cobocenter.com P: 313.877.8279 [email protected]

Cobo Center is the exclusive provider for stagehand labor in the building.

CREDENTIALING AND REGISTRATION POLICIES

CredentialsCredentials are required for show floor access during Press Preview, including Industry Preview, and Public Show.

All credentials are personalized with name and company information. They are not valid without proper validation. Additional identification (driver’s license or passport) is required. NAIAS credentials are not transferable.

In the interest of security and to maintain adequate space and accommodations for Press and Public Show attendees, the NAIAS has limited attendance to qualified media and necessary support personnel.

Show Management provides credentials to representatives of your company for access to the show based on qualification criteria outlined in our communication to your company at the time of registration (credentials requests). Show Management requests your cooperation in securing credentials only for people who are necessary for Preview Week and Public Show and are representatives or employees of your company.

The NAIAS reserves the right to remove the following unqualified person(s) from the show and if removed, may impose a forfeiture or reduction in your company’s quota for the balance of 2018 NAIAS and future shows:

Credentials that have been requested for people under your company name who are not representatives or employees of your company.

Employees of your company escorting people onto the show floor without following NAIAS credentialing procedures as outlined in our registration information.

Any individual whose credentials have been revoked by Show Management with or without prior notice to the individual and/or their company.

The credentials office will remain open for After Hours access. Please contact Jennifer Bergsman at 248.283.5167 or [email protected] or refer to your registration packet for further information.

Credential Registration Corporate and Media credential registration begins November 1, 2017. Registration packets will be emailed to all exhibitors and authorized contacts at that time. Credential information and online registration will also be available on the NAIAS website naias.com, beginning November 1, 2017.

For further information, contact Jennifer Bergsman at 248.283.5167 or [email protected].

Sunday Media AccessTo protect all exhibitors from unauthorized reporting (images or visual content; electronic, print or broadcast; social media or traditional media) on their respective pre-show activities, the NAIAS show floor is CLOSED to Media on the Sunday prior to Press Preview. However, occasional exceptions may be made, depending on circumstances. Requests for media access on Sunday prior to Press Preview must be reviewed and authorized by Show Management in advance. Such access, if approved, requires an exhibitor to initiate the request and provide a media escort at all times on the show floor. The requesting exhibitor assumes full responsibility for any breach of security, intentional or unintentional, that may result from this escorted media access, including embargoes on other exhibitor displays, images or content. The NAIAS reserves the right to impose such penalties as it alone may deem to be appropriate, including fines, penalties, loss of credentials, reduction in future floor space, and manufacturer press event scheduling. Contact Jennifer Bergsman at [email protected].




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How to RegisterRegistration for 2018 NAIAS credentials will be on-line. Exhibitors will be contacted directly to discuss this procedure, as well as receive detailed instructions in corporate registration packages that will be emailed.

Please note that Display Houses are required to register separately and will be managed through the NAIAS credentialing office. If your company’s advertising executives, public relations firm, etc., attend on your company’s behalf, they must be credentialed from your company’s quota.

For security purposes, corporate credentials are not valid without proper validation. Additional identification (valid driver’s license o r passport) is required. (See Validation, below.)

If you have any questions, please contact Jennifer Bergsman at 248.283.5167 or [email protected].

Validation Validator stations are located throughout the Cobo concourse and open beginning Sunday, January 8.

Sunday, January 14 9 a.m. – 7 p.m.

Monday, January 15 – Tuesday, January 16 6 a.m. – 7 p.m.

Wednesday, January 17 9 a.m. – 5 p.m.

Thursday, January 18 7 a.m. – 7 p.m.

Validation will be available at the Hall C Entrance only beginning Saturday, January 20.

Saturday, January 20 – Sunday, January 28 8 a.m. – 6 p.m.

For further information, contact Jennifer Bergsman at [email protected] or 248.283.5167.

DISPLAY AND MATERIAL CONTENTAt its discretion, Show Management reserves the right to require exhibitors to remove or conceal any display or portion of a display and/or any materials which are deemed to be offensive, controversial or inappropriate for display and/or distribution at the NAIAS.

DRONE POLICYThe use of drones within Cobo Center is regulated by the Detroit Fire Marshal Department and is at the sole discretion of Show Management. All requests for use of drones must be submitted to Andrea Trudeau ([email protected]) no later than November 1.

EVENT SCHEDULESThere are two schedules published by the NAIAS:

• Press Conference Schedule • Calendar of Events

All press conference requests are subject to the approval of Show Management. Press conferences will be published in the official NAIAS Press Conference Schedule.

Other events, hosted before the first, or after the last press conference of each day, may be published in the NAIAS Calendar of Events, subject to Show Management approval. The hosts of these events will determine their guests’ access.

Any exceptions to these general guidelines will be at the discretion of Show Management.

Please refer to naias.com for updates to the NAIAS Calendar of Events and NAIAS Press Conference Schedule beginning in December.

To request a press conference time slot, or for further information about the Calendar of Events, please contact Bob Caza at 248.283.5130 or [email protected].

FLOOR ACCESS – AFTER HOURSIn the event of a medical or safety emergency when the show floor is closed, NAIAS Security will determine




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severity, and if needed, will permit floor access to emergency personnel. Access to exhibits for any other reason when the show floor is closed must have prior approval of Show Management. Please contact Jennifer Bergsman at 248.283.5167 or [email protected]. Show hours are listed in the Exhibitor Manual and on the NAIAS website: naias.com.

FLOOR SPACE CHARGESIf Exhibitor cancels, withdraws or downsizes space requirements, Exhibitor shall only receive a partial refund, if any, of its floor space charge based on the following schedule:

Exhibitor Withdraws or Reduces Space Exhibitor Forfeits the Following % of its Floor Space Charge

On or After September 1 – Before October 1 50% On or After October 1 – Before November 1 75% On or After November 1 100%

The forfeited floor space charge is retained by NAIAS as liquidated damages and not as a penalty, and the parties agree that such amounts constitute a reasonable provision for liquidated damages. In case of downsizing, in addition to the assessed liquidated damages, Exhibitor’s exhibit location on the floor plan of the Exhibition may be moved, in NAIAS’s sole and absolute discretion. In the even Exhibitor defaults in any of its obligations under this agreement, in addition to having the right to direct Exhibitor to vacate the Exhibition hall, Show Management shall have the right to pursue any other remedy afforded it by law. Nothing herein contained, however, shall limit or prejudice the right of NAIAS, in any bankruptcy or insolvency proceedings, to prove for, and obtain as, liquidated damages by reason of such termination, an amount equal to the maximum allowed by any statute or rule of law in effect at the time when, and governing the proceedings in which, such damages are to be proved, whether or not such amount be greater, equal to, or less than the amount of difference referred to above. Exhibitor agrees to pay, in addition to the sums agreed to be paid hereunder, such additional sums as the court may adjudge reasonable as attorney’s fees in any successful suit or action instituted by NAIAS to enforce the provisions of this agreement or the collections of the rentals or other sums due NAIAS hereunder.

HOTEL ACCOMMODATIONS/DETROIT-METRO AREA INFORMATIONFor hotel room accommodations during the NAIAS Press Preview (January 15 and January 16) and Industry Preview (January 17 and January 18), contact Brenda Veit at BV Solutions, [email protected] or fax 586.710.6278. To find information and points of interest in downtown Detroit and the metro area, please visit the Detroit Metro Convention and Visitors Bureau website, visitdetroit.com.

Access the NAIAS website, naias.com for additional information.

HOURS OF OPERATION – NAIAS STAFF OFFICES

NAIAS OfficeLocated on the third level of Cobo Center.

Monday – Friday January 8 – January 26 9 a.m. – 5 p.m.

Exhibit Compliance OfficeLocated in the Cobo Center concourse at the Hall B Entrance, Room B1.

Monday – Friday November 27 – December 30 9 a.m. – 5 p.m.

Monday – Sunday January 2 – January 14 8 a.m. – 8 p.m.

Saturday – Thursday January 15 – January 18 8 a.m. – 6 p.m.

Saturday – Sunday January 20 – January 28 9 a.m. – 9 p.m.

The Exhibit Compliance Office will be closed: December 24, 25, 31 and January 1. For further information, contact Andrea Trudeau, 248.283.5136 or [email protected].

Corporate Credentials DepartmentLocated in the Cobo Center concourse, at the Hall C Entrance.

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http://visitdetroit.com/

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Tuesday – Friday January 3 – January 12 9 a.m. – 5 p.m.


Monday – Saturday January 20 – January 27 6 a.m. – midnight

Sunday January 28 6 a.m. – 5 p.m.

The Corporate Credentials Department will be closed: December 24, 25, 26, 31 and January 1. For further information, contact Jennifer Bergsman, 248.283.5167, or [email protected].

Media Credentials DepartmentLocated in the Cobo Center concourse at the Hall C Entrance.

Tuesday – Friday January 3 – January 12 9 a.m. – 5 p.m.


Monday – Tuesday January 15 – January 16 7 a.m. – 7 p.m.

Wednesday – Thursday January 17 – January 18 9 a.m. – 5 p.m.

Friday January 19 closed

The Media Credentials Department will be closed: December 24, 25, 26, 31 and January 1. For further information, contact Jennifer Bergsman, 248.283.5167, or [email protected].

Ticket Offices – CoboLocated in the Cobo Center concourse at the Hall C Entrance.

Group Sales/Any Day Passes

Saturday – Saturday January 20 – January 27 8 a.m. – 9 p.m. (no show floor admittance after 9 p.m.)

Sunday January 28 8 a.m. – 6 p.m. (no show floor admittance after 6 p.m.)

Industry Preview Ticket Sales Office – Cobo

Wednesday January 17 9 a.m. – 9 p.m.

Thursday January 18 6 a.m. – 9 p.m.

Ticket Offices – Troy

Monday – Friday 9 a.m. – 5 p.m.

INDEMNIFICATION/INSURANCEThe NAIAS LLC, its organizations, and their members, managers, officers, directors and agents shall not be responsible for any loss or damage of any kind to the exhibitor or to exhibitor’s personnel, or any other person, place or thing within the confines of the exhibitor’s display, or which may arise from the use and occupation of said exhibitor’s space. Exhibitor agrees to and shall indemnify and hold harmless and defend NAIAS LLC (“Show Management”) from and against any and all liability or claimed liability, loss, damages (including reasonable attorneys’ fees and litigation costs) and any expenses for personal or bodily injuries, including death and property damage to any and all persons whomsoever, and for any and all property damage arising out of any occurrence in, upon or at the exhibitor’s space or immediately adjacent common area or walkway, or resulting from or in any way connected with exhibitors use of exhibitor’s space, or on account of negligence of exhibitor, its agents or employees, independent contractors and security personnel.

Exhibitor shall also indemnify and defend Show Management, Detroit Regional Convention Facility Authority, and SMG and its members, managers, officers, directors and agents from any and all claims alleging employment or contractor control relating to the design, construction or operation of exhibitors exhibit.



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Exhibitor shall maintain such insurance as will fully protect Show Management, Detroit Regional Convention Facility Authority, and SMG and its members, managers, officers, directors and agents from any and all claims under the Workmen’s Compensation Act, and any claims for damages for personal injury and bodily injury, including death, and property damage which may arise from the operation of exhibit in connection with exhibitor’s exhibit.

At a minimum, exhibitor shall maintain and keep in full force and effect commercial general liability insurance in the amount of $2,000,000 for personal injury and bodily injury, or death, resulting from any one occurrence; and the sum of $2,000,000 for property damage resulting from any one occurrence. Exhibitor shall deliver to NAIAS a certificate evidencing such coverage sixty (60) days prior to the NAIAS move-in. Such insurance coverage shall be in place for and said coverage shall remain in effect for so long as any cause of action may arise under exhibitor’s occupancy of space at the NAIAS. Exhibitor shall name NAIAS LLC, Detroit Regional Convention Facility Authority, and SMG and its members, managers, officers, directors and agents as additional named insured.

Separate additional insurance will be required for the use of any drones. Coverage limits will be determined subject to an application for use approved by show management.

Show Management does not represent or warrant that the coverage of insurance specified is sufficient or adequate to protect exhibitor’s interest or its obligation for liabilities; and the limits of said insurance shall not limit exhibitor’s liabilities hereunder. All insurance policies required shall be written and issued by responsible and solvent insurance companies acceptable to Show Management, and which are authorized to do business in the State of Michigan. Show Management reserves the right to deny move-in to an exhibitor that has not submitted its insurance certificate by the deadline.

Please Note: A certificate identifying the above as “certificate holders” will not be acceptable. Exhibitor must provide a certificate identifying the above as “additional insured”.

INDUSTRY PREVIEWAll exhibits must be fully staffed and operational. No production or concept cars should be covered, shielded, or kept from view in any way until the conclusion of Industry Preview. At the close of Industry Preview, halls will be completely cleared of all individuals. Special access will be permitted after the close of Industry Preview, but only for those individuals who need to service their exhibit.

This two-day ticketed event offers automotive suppliers and others who support the industry with the exclusive opportunity to preview the show before it opens to the public.

Wednesday, January 17

Industry Preview – 12 p.m. – 9 p.m. – Open to all Industry Preview ticketholders

Thursday, January 18

Industry Preview – 7 a.m. – 9 p.m. – Open to all Industry Preview ticketholders

Tickets are $110.00 each. A ticket is valid for one day only, either Wednesday, January 17, (noon – 9 p.m.) or Thursday, January 18, (7 a.m. – 9 p.m.). Due to the exclusive nature of this event, attendees must be at least 18 years old.

To order Industry Preview tickets, please complete the order form and mail with your check, or order by fax at 248.283.5170. You may also order online at naias.com. If you have any questions, contact our Industry Preview Department at 248.283.5169.

INFORMATION BOOTHNAIAS will host an information booth in the concourse near the Hall C entrance of Cobo Center. *Times subject to change.

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Press Preview:Monday – Tuesday January 15 – January 16 7 a.m. – 7 p.m. Industry Preview: Wednesday January 17 12 p.m. – 9 p.m.Thursday January 18 9 a.m. – 9 p.m.Public Show: Saturday – Monday January 20 – January 22 8 a.m. – 10 p.m.Saturday January 27 8 a.m. – 10 p.m.Sunday January 28 8 a.m. – 7 p.m.

INSPECTION WALKING TOUROn Saturday, January 13, Show Management, Cobo Management, and the Fire Marshal will tour the show for a final inspection to ensure show floor readiness for Press Preview.

INTERNET SERVICESCobo Center has hard-wired Internet service available in all meeting rooms. Service drops can be made in all exhibit halls and concourse. Cobo Center can provide Shared Service (100-Base-T) Internet Service, Dedicated Internet Service (1.5Mbs to 25Mbs+) and VLAN.

The service is brought to the room/booth in the most convenient manner and does not include distribution within the room/booth, computer equipment, NIC card, TCP/IP software, or power.

Please contact Jack Trost at 313-877-8277, or [email protected] for more details. Service Order Forms are available at cobocenter.com.

INTERPRETATION OF NAIAS RULES AND REGULATIONSThe interpretation of the NAIAS Rules and Regulations lies in the sole discretion of Show Management and will be binding upon all exhibitors, media, sponsors, and their employees and representatives.

LEASED VEHICLE SIGNAGENo signage is permitted on the show floor that promotes leased vehicles. (See Selling and Promotions.)

LOGO AND NAME USAGENAIAS LLC owns the trademarks “NAIAS,” “North American International Auto Show,” and marks incorporating the design logo known as the Victory Lady. You and your organization agree to use the trademarks only in connection with sponsoring, reporting on, exhibiting at or otherwise associating with the NAIAS and its services and products. You and your organization agree to use the trademarks as shown, and you will not alter, modify, dilute or otherwise misuse the trademarks. You and your organization will not use older versions of the trademarks. Show Management reserves the right to terminate your use of the trademarks. Once NAIAS terminates your use, you and your organization agree to stop using the trademarks immediately. Visit the NAIAS Brand Center at naias.com/brand-center/terms-agreement.

Cobo Center - All use of the Cobo Center name in advertisements must be limited to directions and/or locations. All other use of the Cobo Center name shall be subject to written approval by Show Management and Cobo Center, contact Mary Klida, 313.877.8701, fax 313.877.8800, or [email protected].

MEETING ROOMSExhibitors are not permitted to assign or sublease for cash or other consideration any part of their space for any purpose. For meeting/function room reservations, contact Michele Hendrick at [email protected] or



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248.283.5142.

Please refer to the CSS Service Manual for contractor order forms to accommodate your meeting room requirements. For assistance with ordering, 313.259.7632.

Companies holding functions in Cobo meeting rooms during Industry Preview are permitted show entry only after purchasing Industry Preview tickets.

Use Of Pre-Function SpaceSponsors using meeting rooms in the 140, 250 and 350 meeting room areas may extend their hospitality activities to include the pre-function space immediately in front of their room according to the following specifications:

• 140 Meeting Rooms – The “exterior” hospitality suite may extend 8’ out from the entrance door on either side leaving a 9’ center aisle for clear passageway.

• 250 Meeting Rooms – The “exterior” hospitality suite may extend up to 8’6” out from the entrance door leaving an 8’ aisle between the column adjacent to the glass curtain wall and the end of the hospitality space.

• 350 Meeting Rooms - The “exterior” hospitality suite may extend up to 8’6” out from the entrance door leaving an 8’ aisle between the column adjacent to the glass curtain wall and the end of the hospitality space.

• Rooms 330B and 310B - Sponsor to stay within the columns outside the room and maintain 15’ of clearance from the escalator.

The use of pre-function space may be available in other room locations but are evaluated on a case-by-case basis and is subject to the approval of Show Management.

Noise LevelsAll hospitality room occupants are requested to submit any plans for amplification and/or music that will be played/used in or outside the assigned room. Hosts are requested to be respectful of noise that may be heard by neighboring room occupants.

MICHELIN MEDIA CENTER

Media ServicesSponsored by Michelin North America, the Michelin Media Center is located in the Grand Riverview Ballroom and will be open to credentialed media from Sunday, January 14, through Tuesday, January 16, 2018.

HoursSunday January 14, 2018 1 p.m. – 5 p.m.

Monday January 15, 2018 7 a.m. – 7 p.m.

Tuesday January 16, 2018 7 a.m. – 7p.m.

InquiriesMichelin North America, Inc. Pat James ph 864.494.5822 [email protected]

MOVE-IN/MOVE-OUT SCHEDULEEarly move-in dates are coordinated for exhibitors by the NAIAS. The dates of official NAIAS move-in are shown below. Please contact Andrea Trudeau 248.283.5136 or [email protected] for rates.





Early Standard Standard Move-in Move-in Move-out Ends

Hall A Nov. 6 Dec. 13 Feb. 2, 11:59 p.m.

Hall B Nov. 13 Dec. 13 Feb. 2, 11:59 p.m.

Hall C Nov. 14 Dec. 13 Feb. 2, 11:59 p.m.

Hall D Nov. 14 Dec. 13 Feb. 2, 11:59 p.m.

All move-in and move-out arrangements must be coordinated through Convention & Show Services (CSS). Their on-site office at Cobo Center will open on November 20; phone 313.259.7632; fax 313.259.1263.

Exhibitors can begin moving out at 7:01 p.m. on Sunday, January 28. Vehicle removal passes will be furnished by Carl Berry, 248.283.5116 or [email protected].

MUSIC AND ENTERTAINMENTMusic and entertainment within exhibit displays during Press Preview, Industry Preview, Charity Preview and Public Show require Show Management approval in an effort to avoid sound and programming conflicts between NAIAS exhibitors and also with live television broadcasts from the show. If approval is not provided by Show Management, we reserve the right to request an exhibitor remove that music and entertainment which Show Management deems inappropriate. Staging of electronic equipment to be used in the performance of such music/entertainment must be positioned at the interior of the exhibit within the large structure easement, not on the perimeter of the exhibit.

Show Management requires that the exhibitors submit Form 7AS prior to granting approval for any music or entertainment no later than December 1. Contact Andrea Trudeau at NAIAS, [email protected].

Exhibitor assumes liability for the procurement of any copyright license that may be required for any musical performances of any kind, and agrees to indemnify, defend and hold NAIAS LLC, its organizations, Show Management and its officers, directors, and agents harmless from any claims made by a third party in regard to such license. (See Sound Levels.)

Please be advised that the exhibitor is ultimately responsible for all ASCAP, BMI, SESAC and any other licensing fees (music and video).

NAIAS EDUCATION DAYThe NAIAS will present its 13th annual Education Day for students from the United States and Canada (school groups of all ages and college level) at the 2018 NAIAS during the Public Show on Wednesday, January 24, 2018.

This event will provide students with the opportunity to explore career paths in all automotive related fields. Activities and additional information will be posted on the NAIAS website, naias.com/ned.htm.

For additional information, please contact Lacey Ward at [email protected] or 248.458.5127.

NARRATIONSRemarks and presentations of any type, including musical, must be confined to a level and tone unobjectionable to Show Management. Narration and similar features must be so located in exhibit space that crowds likely to collect will be in the exhibit space and not blocking the aisle. Show Management reserves the right to limit the number of employees in attendance and the amount of material that may occupy any space at any one time.

PARKINGThe NAIAS will be the point of contact to secure parking for the 2018 NAIAS

There will be one point of contact established within the exhibitor’s or sponsor’s organization responsible for determining their company’s parking needs, both internal and external (including public relations staff, product specialists, exhibit staff, exhibit house staff and any other staff). Forms will be available November 1. For additional information please contact Jennifer Kaplan at 248.283.5162 or [email protected].



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Exhibitors and sponsors will be eligible for an allotment of parking spaces per day. This allotment of parking spaces will not include spaces for the 2018 NAIAS Charity Preview on January 19.

For parking maps, shuttle routes and schedules, People Mover information, and additional parking information, please check the official NAIAS website at naias.com.

PENALTIESAny violation of any of the terms and conditions of these rules and regulations on the part of any exhibitor will be cause to terminate the agreement to occupy space, and such exhibitor will forfeit to Show Management all monies which may have been paid. In case of any violation of the terms and conditions of these rules and regulations on the part of the exhibitor, right is hereby given Show Management to terminate the floor space contract, at its option. Show Management may re-enter and take possession of the space occupied by the exhibitor and remove all persons and goods at the exhibitor’s own risk, without liability of Show Management. Any subject matter not specifically covered by these rules will be determined in the sole discretion of Show Management.

PRESS CONFERENCE SCHEDULE AND CALENDAR OF EVENTSThe NAIAS Press Conference Schedule and Calendar of Events will be posted on the NAIAS website, naias.com, when finalized. A list of all new vehicles introduced at NAIAS will also be posted when finalized.

For further information on the Press Conference Schedule or Calendar of Events, contact Bob Caza at 248.283.5130 or [email protected].

PRESS PREVIEWPress Preview will begin on Monday, January 15, the first official Press Preview day, and continue through Tuesday, January 16. Credentialing will be open from 9 a.m. to 5 p.m. on Saturday, January 13 and on Sunday, January 14, from 9 a.m. to 5 p.m.

Due to the exclusive nature of this event, attendees must be 18 years of age to attend.

Special requests for show floor admittance during Press Preview are subject to Show Management discretion. Requests should be made to Jennifer Bergsman at 248.283.5167, [email protected].

Exhibitors must be finished setting up for Press Preview by Saturday, January 7. Exhibits must be completely in operation (models, narrators, song and dance acts, etc.) for Industry Preview (Wednesday, January 17, noon – 9 p.m. and Thursday, January 18, 7 a.m. – 9 p.m.).

Media access is highly restricted during move-in. Media requiring access during move-in and/or Public Show, call Media Credentialing, 248.283.5125.

PRICE INFORMATION ON DISPLAY VEHICLES – PUBLIC SHOWAll new production vehicles at the NAIAS must display Monroney sticker price information, without exception. Monroney stickers may not be displayed in vehicle windows. Posted price information must include the following:

1) The base list price.

2) The list price of all equipment on the vehicle.

3) Destination Charges as a separate item for the compilation of the total charge.

4) If a van unit, list cost of the conversion.

5) Total list price of the vehicle and all its equipment including Destination Charge per item (3) above. If the vehicle on display has had additional equipment or a conversion unit added to the new vehicle, and the information is not set forth on the monetary sticker, the manufacturer’s suggested list price for the added item must be set forth on the supplemental sticker attached to the window. Except for the monetary sticker and supplemental sticker, no other price information, sale or lease information shall be on the display floor (See Leased Vehicle Signage).

http://naias.com/

http://naias.com/





PRINTS OF EXHIBITSNAIAS Floor Plan Submission Approval Form 1AS is required to be completed in English and included when submitting your floor plan.

Each exhibitor must furnish electronic files of its space layout for Show Management approval no later than November 1. Electronic file formats should be DWG and PDF and emailed to Andrea Trudeau at [email protected].

The exhibitor’s design submittal to the NAIAS office must be in imperial measurements and include dimensional elevation views showing distinct front and side views and a dimensioned plan view with easements defined, vehicle placement, critical dimensions and setback lines. A rendering and/or photograph of the display would be helpful.

If modifications are received after November 1, Show Management reserves the right to disallow or remove those structures deemed inappropriate at the expense of the exhibitor.


Show Management will have an inspector on the floor during set-up to enforce all rules and regulations prior to and during building of exhibit structures.

All exhibitors are encouraged to arrange a meeting with Show Management to review their floor plan prior to submitting it for approval. We encourage this meeting to take place prior to September 1. A meeting with the City of Detroit Fire Marshal and Show Management may be necessary to assure approval of exhibit floor plans.

PROMOTIONAL INVITATIONSPromotional invitations must clearly indicate that to gain entry to the show floor, one or more of the following options applies:

Press Preview (Monday, January 15 – Tuesday, January 16) admittance to the show floor requires a valid credential obtained through an established exhibitor contact working with NAIAS (See Credentialing and Registration Policies).

Industry Preview (Wednesday, January 17 – Thursday, January 18) admittance to the show floor requires the purchase of an Industry Preview ticket at $110.00 per ticket (See Industry Preview).

Public Show (Saturday, January 20 – Sunday, January 28) admittance to the show floor requires the purchase of a general admission ticket (See Public Show Tickets and Time).

PROMOTIONAL AND OTHER GIVEAWAYSExhibitors must submit a written request for review and approval by Show Management (Andrea Trudeau [email protected]) to distribute promotional and other giveaways (e.g., rebate coupons, merchandise bags, stickers, flyers, etc., except vehicle brochures which are exempt from this provision). Upon Show Management approval, distribution must be restricted to the specific exhibitor’s area.

PUBLIC RELATIONS INFORMATION AND MEDIA INQUIRIESAll Public Relations and Media Inquiries should be directed to Max Muncey, NAIAS PR Manager, at [email protected] or 248.283.5139. There will be a PR information desk located in the NAIAS show management offices at Cobo Center, beginning in early January, running throughout the show.







PUBLIC SHOW TICKETS AND TIMESLocation: Cobo Center, Detroit, Michigan, U.S.A.

Show Hours: Saturday – Saturday January 20 – January 27 9 a.m. – 10 p.m. (No admittance after 9 p.m.)

Sunday January 28 9 a.m. – 7 p.m. (No admittance after 6 p.m.)

Note: Early access for persons with a disability will be granted at 8 a.m. through the Hall C entrance.

Ticket Prices (e-tickets are available online at naias.com)

Adult: $14.00

Senior: $7.00 (65 and older)

Child: $7.00 (7-12); 6 and under free when accompanied by a parent

Group Sales Tickets: To order Group Tickets ($9.00 each, minimum order 30), please complete the Group Sales Ticket order form and mail with your check, or order by fax at 248.283.5172. You may also order online at naias.com. If you have any questions, contact our Group Sales Department at 248.283.5173.

RAFFLES AND DRAWINGS Exhibitors must submit a written request for review and approval by Show Management (Andrea Trudeau [email protected]) to conduct raffles/drawings within an exhibit space. All submissions must include the rules for entry. Upon Show Management approval, an exhibitor may provide entry forms for completion by show patrons for raffle drawings to be conducted and confined within the exhibit area. The selling of raffle tickets is strictly prohibited.

SECURITY – NAIAS SECURITY SERVICES LLCNAIAS Security Services, LLC, is a security agency available for hire to provide you with your leased space security needs. To order security using NAIAS Security Services, please complete and return form 10AS (see Forms).

SECURITY NAIAS Director of Security: Carl Berry 248.283.5116, cell 810.691.4071 or email [email protected]

A. Show Management will provide continuous perimeter security beginning in late December, and security oversight for the show, through move-out.

B. Medical assistance is provided by DM Care Express under the direction of NAIAS Director of Security.

C. No one will be permitted to enter or remain in the exhibition area after closing without authorization from Show Management. Any violations should be reported to NAIAS Director of Security Office.

D. All private security agencies working at Cobo Center, in space leased by the NAIAS, must be licensed by the State of Michigan and have the amount of insurance or bond required by the state law. A copy of the information must be provided to the NAIAS Director of Security prior to beginning work on the show floor.

All security companies must provide or do the following

1. Provide a 24-hour contact.

2. Provide a list to the NAIAS Security Office of the locations they are working security in the NAIAS leased areas.

3. Only enter the exhibition area through the NAIAS designated location.

4. Stay at their assigned locations unless directed by NAIAS Security during an emergency.

5. All security personnel will have their credential verified with a picture identification.

http://naias.com/

http://naias.com/




6. All security personnel will display their credential while in the exhibition area or other NAIAS locations.

7. No firearms will be carried by Security Personnel or any other individuals in the NAIAS exhibition area unless approved by the NAIAS Director of Security in advance.

8. During an emergency or evacuation from Cobo Center, the assistance of the Security Companies is required.

9. Any violation of the show rules by Security Personnel or Security Companies could result in the removal of the Security Company or Security Personnel from the exhibition area. The vendor and/or Security Company will be notified immediately if this occurs.

10. Please immediately report to NAIAS Director of Security any security violations, or issues with Security Companies or Security Personnel.

Main Show Floor, Hall E and Other Leased Areas by NAIAS1. Show Management will provide continuous perimeter security on dates determined by Show

Management.

2. Show Management assumes no responsibility for securing individual exhibit areas that are not covered by NAIAS Security Services LLC. Upon request, private security needs can be provided by NAIAS Security Services LLC to any of the individual areas.

3. NAIAS security credentials must be worn in a visible area of clothing, always while working in the show area.

4. Every exhibitor must provide contact information for individuals who will be responsible for their display at all times to Show Management.

Security Reminders• Exhibitors having space on the perimeter of the show floor area are requested to keep exit doors closed to

prevent unauthorized entry into the show area.

• All fire equipment must be visible and accessible. Contact Cobo Center Administrative Offices if extinguishers require recharge at 313.877.8281.

• Exhibitors requiring workers at their display after hours must contact the NAIAS Director of Security Office. The workers will only enter the show floor after show hours at the designated door.

• Our contracted medical support has assisted many of our patrons with medical emergencies. Quick notification to the NAIAS Communications Center and/or the medical team is important for successful treatment and transport. Please make sure your staff is familiar with the emergency phone numbers and the location of the medical team. Contact information will be provided on-site to every exhibitor.

• Exhibitors assigned meeting rooms will receive their own keys from Cobo Center. Show Management and Show Security will not have keys to assist in retrieving contents left in these rooms. It is the responsibility of the exhibitor to manage keys and room contents. Keys can be ordered through the Cobo Center website, Cobo Center.com.

• During the public show, please request that your staff deliver lost persons to the “Missing Children Area,” located on the show floor near an entrance to the Show Floor. If this is not possible, please try to keep the person(s) in your exhibit and contact the NAIAS Communication Center, Missing Children at 248.283.5133.

• Please request that your staff deliver lost items to the Lost & Found which is located in the concourse at the Cobo Security Office, or phone 313-877-8290. After hours and after the show closes it is 313-877-8281.

• Staff and guests at all exhibits will be asked to conclude their activities and leave the show floor at the close of show hours.

• To prevent the loss of valuable items, secure them during non-show hours and provide staffing to adequately monitor your valuables/equipment during the show. Show Management is not responsible for property missing from your display.

• In the event items are lost or stolen, a Written report should be made to NAIAS Director of Security Office.

• Both a wristband (worn on the wrist) and a credential are required for all individuals working the show to gain admittance to the show floor from Monday, January 9 to Sunday, January 22. Wristbands will be issued on site upon validation of credentials. (See Credentialing and Registration Policies.)



• Show Management reserves the right to refuse admission to any individual and/or to remove any individual from the show floor.

• Every individual entering the Show Floor area is subject to a search of his/her person and/or possessions.

SELLING AND PROMOTIONSExhibitors, their franchised dealers, agents and employees are prohibited from selling or leasing vehicles on the show floor. No product other than the exhibitor’s new product may be displayed or promoted without the express approval of Show Management. (See Leased Vehicle Signage and Used and/or Secondhand Vehicles.) There can be no other advertisement attached to any vehicle products on display on the floor; only that which promotes the specific vehicle.

Exhibitors must submit a written request for review and approval by Show Management (Andrea Trudeau [email protected]) to sell branded merchandise, associated with the exhibitor’s products, within an exhibit space. Upon Show Management approval, an exhibitor may sell merchandise, with all sales conducted and confined within the exhibit area.

SOUND LEVELSIn order to ensure a comfortable environment for visitors and exhibitors, the volume of sound produced by audio equipment within a stand must not exceed 95 dB at the sound source, and may not exceed 80 dB at the stand’s boundaries. Show Management will periodically measure sound levels in the hall, and may require exhibitors in question to eliminate excessive sound. Sound levels may not substantially intrude upon any exhibitor’s space. Show Management reserves the right to request an exhibitor modify its sound levels to comply with show requirements. (See Music and Entertainment.)

SPACE CHANGESThe space allotted an exhibitor will be provided, in most cases, as shown on the final floor plan. However, Show Management reserves the right to make any changes that it deems advisable or necessary in the general interest and safety of all exhibitors and attendees.

SPONSORSHIP PROGRAMEach year, an exclusive group of companies affiliate with the NAIAS. These companies are authorized to host private hospitality events at the show, feature product displays and conduct onsite promotions and marketing activities. All requests for sponsorship are subject to the review and approval of the NAIAS Executive Committee.

Levels of NAIAS sponsorship include: Additional Branding – Interior Signage Premier

AutoMobili-D Press Conference

Charity Preview Preview Week Hospitality

Exhibit Display Single Day Hospitality

The Gallery Studio 25

Official Symposium

Please contact The Fulkerson Group for further information:Tavi Fulkerson Alex DohertyPh: 248.593.9740 Ph: [email protected] [email protected]




Third Party PolicyTo protect the interests of NAIAS Exhibitors, Sponsors and Partners, third party involvement during NAIAS is strictly prohibited. For purposes of these rules, “Third Party” is defined as any entity which is not wholly-owned by the NAIAS Exhibitor, Sponsor or Partner and whose products or services to be displayed do not feature the Exhibitor’s, Sponsor’s or Partner’s “brand.”

No third party product or service may be displayed, demonstrated or marketed within any OEM, Sponsor or Partner display or promotion throughout the NAIAS, without express written approval of Show Management. The exception is third-party products that are featured as an OEM-option. If this is the case, the option may be listed on the Monroney label as a cost-added option. Non-approved third party activity is subject to removal from the show premises and parties involved may incur fines as dictated by NAIAS Show Management.

STAFFING OF EXHIBITDuring Preview Week, staffing should be based on the Press Conference Schedule and the Calendar of Events. The Exhibit Manager and PR Contact will be notified if there are any last minute revisions. (Updates will also be posted on naias.com.)

The NAIAS Public Show hours are 9 a.m. - 10 p.m. with access for persons with disabilities at 8 a.m. It is required that exhibitors have at least one representative available at 8 a.m. Displays should be staffed daily from 8 a.m. - 10 p.m. during Public Show; Sunday, January 22, hours are 9 a.m. - 7 p.m. with access for persons with disabilities at 8 a.m. (See Work Schedule.)

Dealership employees manning exhibits must be employed by dealerships that are affiliated with the NAIAS, LLC. Any deviation from this rule is subject to Show Management approval.

At its sole discretion, Show Management reserves the right to remove from an exhibit any person or persons, including the exhibitor’s staff, as Show Management deems necessary.

STAGING YARDShow Management will provide limited security at the off-site staging yard. Show Management is not responsible for vehicles and contents in the staging yard.

SUBLEASING OF SPACEExhibitors are not permitted to assign or sublease for cash or other consideration any part of their space for any purpose.

SURVEYSExhibitors must submit a written request for review and approval by Show Management (Andrea Trudeau [email protected]) to conduct reasonable surveys within an exhibit space. All submissions should include a copy of the survey to be conducted. Upon Show Management approval, an exhibitor may conduct surveys of show patrons, but shall be confined within the exhibit area.

TELEPHONE LINESTelephone lines may be ordered by phone, 877.377.2507, 877.377. 2508 or website: cobocenter.com/exhibitors/exhibitor_services_online_ordering/att-exhibitor-services-telephone-service.

http://naias.com/


cobocenter.com/exhibitors/exhibitor_services_online_ordering/att



TELEVISION BROADCAST, FILM, VIDEO AND INTERNET POLICY This policy is for the move-in, run of show, and move-out of the 2018 NAIAS.

Restricted Access to Audio/Visual MaterialThe NAIAS, LLC, retains an interest in ALL audio and visual material, including, but not limited to, worldwide broadcast, film, video, DVD, Internet, webcam, radio and any other similar methods which may be used as a means to retain audio and visual images of North American International Auto Show (NAIAS) events. Exhibitor, on its own behalf and on the behalf of its employees, representatives and agents, consents to be included in any television distribution or any other form of media distribution of the NAIAS that may be placed in connection with the show. Any non-regularly scheduled news, sports or feature broadcast, rebroadcast, retransmission, or use of audio and visual rights without the express written permission of the NAIAS, LLC, is prohibited.

The NAIAS events include any and all audio and visual images from an NAIAS venue, including pre- and post-show activities and all other associated functions. Questions regarding use of video material, or access to NAIAS events to obtain video material, should be made in writing to [email protected].

General PolicyNo entity may use any audio or visual devices, including film, videotape, DVD, webcam, or any other similar methods which may be available to capture audio or visual images of the NAIAS or its events without the express written permission of the NAIAS, LLC. Video material of the event is available from TVS Communications Solutions and may be provided to legitimate news organizations at a nominal charge. Video material for commercial use may be provided at prevailing rates.

NAIAS is responsible for the approval of all requests for access to obtain audio or visual material, including film, video and streaming video from all NAIAS events. Any unauthorized use may result in denial of access to future NAIAS events and legal action may also ensue.

No entity may supply, sell, or resell any audio or visual material of any NAIAS event without the express written consent of NAIAS, LLC. No entity, with the exception of official NAIAS partners, may represent that it is the official, authorized, or sole provider of NAIAS content or coverage.

No television station, network or cable channel, is permitted to identify itself or imply that it is the official television station of the NAIAS.

No entity may conduct or originate a Satellite Media Tour (SMT) from the NAIAS or featuring film, videotape, DVD, webcam or other similar methods, which may be available to capture audio or visual images of the NAIAS or its events without the express written permission of the NAIAS, LLC.

News, Sports and Other Feature ProgramsNAIAS encourages news, sports, feature and commercial coverage of the NAIAS by qualified news organizations meeting the NAIAS guidelines. Access to the show premises by the media is restricted by the NAIAS to assure that those entities with which it has entered into contracts granting broadcast and other rights will receive the benefits for which they have contracted. NAIAS will consider all reasonable requests for access when made in writing in advance of an NAIAS event by a representative of regularly scheduled news, sports or feature program. Approval of such requests is conditioned upon the acceptance by the credentialed media of the restrictions placed on them by the NAIAS. All media credentials are the property of the NAIAS and may be revoked at any time by the NAIAS. All other requests, including those of a commercial, marketing, documentary, entertainment, public service, or other nature will be considered on an individual basis.




THIRD PARTY PARTICIPATIONThird Party involvement during NAIAS, as defined in the “Third Party Policy” (see Sponsor) is strictly prohibited to protect the interests of NAIAS exhibitors, sponsors and partners. No Third Party product or service may be displayed, demonstrated or marketed within any OEM, sponsor or partner display or promotion throughout the NAIAS, without express written approval of Show Management, other than as it may be installed as an OEM option on the exhibitor’s product. If so, the option may be listed on the Monroney label as a cost-added option. Such non-approved third party activity will be removed from the premises and parties involved may incur fines as dictated by NAIAS Show Management.

TRANSPORTATIONTo find information and points of interest in downtown Detroit and the metro area, please visit the Detroit Metro Convention and Visitors Bureau website, visitdetroit.com.

For the latest information regarding travel documents, please use the following websites:State of Michigan - michigan.gov/driveCanada Border Services (CBSA) – cbsa.gc.caU.S. Department of State - travel.state.gov

Air Transportation: Delta Air LinesDelta Air Lines serves nearly 180 million customers each year. In 2017, Delta was named to Fortune’s top 50 Most Admired Companies in addition to being named the most admired airline for the fifth time in six years. Additionally, Delta has ranked No.1 in the Business Travel News Annual Airline survey for an unprecedented five consecutive years. With an industry-leading global network, Delta and the Delta Connection carriers offer service to 330 destinations in 61 countries on six continents. Headquartered in Atlanta, Delta employs nearly 80,000 employees worldwide and operates a mainline fleet of more than 800 aircraft. The airline is a founding member of the SkyTeam global alliance and participates in the industry’s leading transatlantic joint venture with Air France-KLM and Alitalia as well as a joint venture with Virgin Atlantic. Including its worldwide alliance partners, Delta offers customers more than 15,000 daily flights, with key hubs and markets including Amsterdam, Atlanta, Boston, Detroit, Los Angeles, Minneapolis/St. Paul, New York-JFK and LaGuardia, London-Heathrow, Paris-Charles de Gaulle, Salt Lake City, Seattle and Tokyo-Narita. Delta has invested billions of dollars in airport facilities, global products and services, and technology to enhance the customer experience in the air and on the ground. Additional information is available on the Delta News Hub, as well as delta.com, Twitter @DeltaNewsHub, Google.com/+Delta, Facebook.com/delta and Delta’s blog takingoff.delta.com.

Discounted Airfares on Delta Air Lines for Travel to Detroit for 2018 Show

The discount ticket program offered by Delta Air Lines for select business and coach fares is returning for the 2018 NAIAS.

2018 NAIAS official dates: AutoMobili-D, January 8 - 12Press Preview, January 9 - 10Industry Preview, January 11 - 12Charity Preview, January 13Public Show, January 14 - 22

Visitors travelling to NAIAS/Detroit between December 26, 2017 and February 6, 2018 can receive:

• 2-10% discount on select coach and first class fares for domestic (US/Canada) originating passengers

• 3-10% discount on select coach and business class fares for international originating passengers

Reserve Online

Reservations and ticketing are available via delta.com/meeting.

Select Book A Trip and this will bring you to the Book A Flight page.

Enter the meeting code NMNMX in the box provided.

http://visitdetroit.com/

http://mdotnetpublic.state.mi.us/drive/Default.aspx

http://cbsa.gc.ca/

http://travel.state.gov/content/travel/english.html

http://www.delta.com/

https://www.google.com/?gws_rd=ssl

https://www.facebook.com/delta

http://takingoff.delta.com/



Reservations by Phone

Reservations may also be made by calling Delta Meeting reservations at 800-328-1111

Monday-Friday 7am-7pm CDT and indicate the meeting code NMNMX.

ALTOUR Travel is also available to assist in booking domestic and international Delta Air Lines discounted fares and provide travel assistance. To reach an ALTOUR travel agent from the U.S. or Canada, call toll free 877.924.4053; international callers please dial 00.517.333.5878.

Detroit People Mover A convenient method of monorail transportation in the downtown Detroit area, Detroit People Mover stops are usually a short walk from most parking lots and Cobo Center/NAIAS is one of the stops on its route. The cost is $0.75 cents per person. Access naias.com for further information on transportation. thepeoplemover.com

Ground Transportation Ground transportation is available to and from the airport. Please visit metroairport.com/GroundTransportation for assistance in booking your ground transportation needs.

NAIAS Shuttle Service

During Press Preview (Monday, January 9 and Tuesday, January 10) and Industry Preview (Wednesday, January 11 and Thursday, January 12), round-trip shuttle service will be available daily from various hotel zones to Cobo Center in the Detroit metropolitan and Windsor, Ontario (Canadian border city) areas. Visit the NAIAS website at naias.com for detailed information.

Tour Buses Tour buses and tour companies coming to 2018 NAIAS: Drop-off and pick-up is located at the Atwater entrance to Cobo Center. For more information, contact Carl Berry at 248.283.5116.

USED AND/OR SECONDHAND VEHICLESNo used or secondhand vehicles may be displayed on the show floor. Signage promoting used or secondhand vehicle programs is at the discretion of Show Management. (See Selling and Promotion.)

VARIANCESRequests for variances must be submitted to Show Management in detailed documentation: written description, plan views and elevations. (See Form 8AS) Approvals of variances will be granted in written documented form only, no verbal approvals will be granted by Show Management.

Grandfathered variances will be given consideration; however, it must be requested each year with no guarantee of approval.

Contiguous exhibitors should resolve any setback/easement issues relating to their common border. Show Management will concur with such agreements as long as they are in the best interest of the show. Such agreements must be documented to Show Management.

Press event staging, bleachers storage, equipment or any other need which intrudes into the easements or show aisles will require variances and must be documented in writing from Show Management.

VEHICLE REMOVALNo vehicle may be removed from the show floor during Press Preview, Industry Preview, or Public Show without prior written approval of Show Management. If approved, such vehicle will not be removed until after the close of the show on that day.

VIDEO AND FILM RIGHTSThe NAIAS LLC and its organizations retain ALL worldwide broadcast, film, video, trademark and radio rights to the NAIAS events. Any film, video, broadcast or trademark usage (digital or otherwise) is prohibited without the express written permission of Show Management. Permission to use the trademarks may be obtained through the Brand Center at naias.com.

http://naias.com/

http://www.thepeoplemover.com/WE-LL-TAKE-YOU-THERE!.id.2.htm

http://www.metroairport.com/GroundTransportation.aspx

http://naias.com/

http://naias.com/



WORK SCHEDULE - TENTATIVEAn updated work schedule will be available at the Convention & Show Services (CSS) service window, and the Exhibitor Compliance Office, room B1.

Exhibitors may not impede the aisles with crates and/or equipment during setup/take down of their press event staging that may cause delays to their neighbors’ efforts to complete their set up/take down of their press staging. There may be exceptions, subject to Show Management approval.

Tear down of press staging prior to the scheduled time requires Show Management’s approval. Approval, if granted, will be for a soft tear down only (no power tools or equipment). Such approval requires that there will be no disruption of other exhibitors’ events or executive interviews.

Limited cleaning and event rehearsals may continue beyond the power equipment limit, but must not occur during other exhibitors’ press events.

2 0 1 8 S H O W F O R M S

Floor Plan Submission Approval Form2018 Form 1ASSend to Andrea Trudeau, North American International Auto Show1900 West Big Beaver, Suite 100, Troy, MI 48084-3537Phone: 248.283.5136 • Cell: 734.644.4599 • Fax: 248.283.5109 • Email: [email protected]

Form 1AS

Exhibitor Display House Contact Contact Email Email

You are required to include this form when submitting your �oor plans for Press Preview and Public Show for approval. Floor plans should be dated with the current date and submitted by email. Please include both PDF and DWG format of plan view, elevation views (right, left, front, rear), and renderings of the display from several points of view. Floor plans must include dimensions or they will not be approved. Management reserves the right to delay display construction until all submissions are received and approved. All �oor plan revisions must be resubmitted with a new Form 1AS and must call out all revisions. If approval has not been secured, any revised portion of the display is subject to removal.

Floor Plan Submission Checklist

Con�rm exit doors have a clear area (10’) in front of them.

Contact neighbor(s) regarding consistent raised �oor height.

Any deviations from the rules (see below) requires submission of Form 8AS to call out the deviation and alsorequires you to contact your neighbor(s) and submit the agreed upon compromise on Form 6AS.

Any alterations to Cobo Center property requires the submission of Form 9AS.

Non-Perimeter Exhibits - Adherence to Show Regulated Measurements Yes Deviation

Vehicles placed a minimum of 2 feet from aisles and contiguous exhibit borders Display signage 2 feet from edge and 6 feet from contiguous exhibit borders Overhead lighting does not extend more than 50% into aisle (-6"), at least 24 feet high 25 feet or 25% aisle side easement Contiguous border easement, 10 feet or 10% of space Maximum height of exhibit is 25 feet or less Public access 60% open area for �oor tra�c

Perimeter Exhibits - Adherence to Show Regulated Measurements Yes Deviation

Vehicles placed minimum of 2 feet from aisles and contiguous exhibit borders Display signage 2 feet from edge and 6 feet from contiguous exhibit borders Overhead lighting does not extend more than 50% into aisle (-6"), at least 24 feet high Aisle side 40 feet or 40% of exhibit space depthEasement of at least 20 feet on aisle sideContiguous border easement is minimum 3 feetHeight is maximum 25 feetPublic access 60% open area for �oor tra�cPerimeter exhibit walls covered or draped to at least 29 feet

Notes

The exhibitor must present to Cobo Center Management and Convention & Show Services Management copies of all �oor plans approved by NAIAS, Detroit Fire Marshal and Cobo Center Review Engineer ten days prior to the �rst move-in day of the display. NAIAS Approval Date

Fire Marshal Material Submission Form2018 Form 2ASSend to Captain Dwayne Small, City of Detroit Fire Department1301 Third Street, Detroit, MI 48226Phone: 313.596.2932 • Fax: 313.596.2978 • Email: [email protected]

Form 2AS

Please include this form when you submit your material for approval to the Fire Marshal.

Exhibitor Display House

Contact Contact

Email Email

Sample material must be submitted for approval for the following uses:

Scrim that will be a�xed to lighting truss . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Curtain used during press days or show . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Flooring material. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Wood product on wall . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Other, please explain below . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Additional Exhibitor Notes

Please attach a swatch of material that measures at least one-foot by one-foot. All correspondence must be in English. Please attach all support material and certi�cates proving �re retardant properties.

Special Notes

This information must be submitted 21 days prior to the �rst scheduled move-in of the display.

The inspection fee of $278 USD ($150 USD for the �re alarm plan and $128 USD for the �oor plan), will be billed by Johnson Controls.

The exhibitor must present to Cobo Center Management and Convention & Show Services Management copies of all �oor plans approved by NAIAS, Detroit Fire Marshal and the Cobo Center Review Engineer ten days prior to the �rst move-in day of the display.

Early Move-in Order Form2018 Form 3ASSend to Andrea Trudeau, North American International Auto Show1900 West Big Beaver, Suite 100, Troy, MI 48084-3537Phone: 248.283.5136 • Cell: 734.644.4599 • Fax: 248.283.5109 • Email: [email protected]

The NAIAS has secured dates with Cobo Center for the install and dismantle of the show. Additional days may be purchased if your stand requires them, subject to availability.

Contracted Early Move-in O�cial Contract Extended Move-out

Hall A (Detroit) 11/6 - 12/12 12/13 – 2/2 2/3 - 2/9

Hall B (Macomb) 11/13 - 12/12 12/13 – 2/2 2/3 - 2/9

Hall C Annex (Oakland) 11/14 - 12/12 12/13 – 2/2 2/3 - 2/9

Hall C (Oakland) 11/14 - 12/12 12/13 – 2/2 2/3 - 2/9

Hall D (Wayne) 11/14 - 12/12 12/13 – 2/2 2/3 - 2/9

Early move-in charges begin when your lighting company or any other vendor servicing your stand begins work in thehall. The extended move-out charges end when your complete exhibit space is empty, including your lighting. The cost is calculated on a daily basis and divided equally among all exhibits occupying the hall that day.

Contracted Early Move-in O�cial Contract Extended Move-out

Hall A (Detroit) $2,950 per day Included in Floor Space Rate $2,950 per day

Hall B (Macomb) $2,100 per day Included in Floor Space Rate $2,100 per day

Hall C Annex (Oakland) Included in Hall C (Oakland) Included in Hall C (Oakland) Included in Hall C (Oakland)

Hall C (Oakland) $2,100 per day Included in Floor Space Rate $2,100 per day

Hall D (Wayne) $1,550 per day Included in Floor Space Rate $1,550 per day

EXHIBIT: DATE OF MOVE-IN:

Company: Address:

Name: City:

Phone: State: Zip:

Fax: Email:

BILLING INFORMATION:

Invoice

Credit Card

Card Type: Visa MasterCard American Express

Cardholder’s Name:

Card Number: Expiration Date: / Security Code:

Signature:

Form 3AS

Exhibit Compliance Approval2018 Form 4ASSend to Gregory Chaves, Chaves Associates38807 Harper Ave, Clinton Township MI 48036Cell: 586.883.2734, [email protected]

NAIAS Cobo Center Detroit STRUCTUAL REVIEW SUBMITTAL REQUIRMENTS

1. PRIME CONTRACTOR / BRAND MANAGER – Shall be the single point of contact for all drawing submittals and for payment of structural review fees.

2. REVIEW FEE – Review fee shall be paid in United States Dollars. Rate is Twenty One cents per square foot of contracted space. Payments should be sent with drawings for review and CLEARLY LABLED TO:

Chaves Associates / NAIAS Drawing Submittal 38807 Harper Ave Clinton Township MI 48036

3. MICHIGAN LICENSED ENGINEER – All exhibit drawings must be signed and sealed by a State of Michigan Licensed Engineer.

REVIEW APPLICATION FORM – Form SR1.15 (naiasdrawingsubmit.com/forms) Must be submitted with documents and payment for review to:


4. SUBMITTAL DOCUMENTS – Submittals must be made both electronically & hard-copy.a. Electronically: disk with hard copies or emailed to [email protected]

i. Design Drawing PDF �les should be formatted 11*17 Landscape as well as signed and sealed by a Michigan licensed engineer.

ii. Statistical calculations PDF �les should be formatted Portrait 8 ½ * 11 as well as signed and sealed by a Michigan licensed engineer.

b. Hard-copy: TWO (2) sets of all documents should be clearly labeled with “BRAND”, Prime Contractor / Brand Manager along with Contact information and move in date. All documents must be mailed to:


i. Design Drawing PDF �les should be formatted 11*17 Landscape format signed and sealed by a Michigan licensed engineer.

ii. Structural calculations PDF �les should be formatted Portrait 8 ½ * 11 format signed and sealed by a Michigan licensed engineer.

5. PUBLIC / PRESS DRAWINGS – ALL Submittals must be made both electronically & hard-copy’s simultaneously. If revised drawings and or additional submittals are received after” Move in Approval “review by the review engineer additional fees will be incurred. Additional fees will be based on an hourly rate of $ 130.00 per hour. Payment for any additional fees must be submitted with revisions and prior to any approval given by the review engineer.

Form 4AS

Fire Alarm Systems Floor Plan Submission Form2018 Form 5ASSend to Johnson Controls, c/o Cobo Center, One Washington Blvd., Detroit, Michigan 48226 Phone: 248.444.6357 • Email: [email protected]

Please include this form when you submit your exhibit plan to Johnson Controls, Inc., for �re alarm system installation.

Exhibitor Display House

Contact Contact Phone #

Exhibit Measurements Manufacturer Contact

Non-Perimeter Exhibits – Fire alarm systems Yes No

Architectural drawings included with this submittal, soft copy and paper

Two-story/multi-level exhibit

Covering ceiling in display area

Providing own emergency lights

Tying into Cobo Center emergency lights

Perimeter Exhibits – Fire alarm systems Yes No

Architectural drawings included with this submittal, soft copy and paper

Two-story/multi-level exhibit

Covering ceiling in display area

Providing own emergency lights

Tying into Cobo Center emergency lights

Additional Exhibitor Notes:

PLEASE NOTE:Fire alarm panels, initiating and indicating appliances for the display booths for the NAIAS 2016 shall be provided and installed exclusively by Johnson Controls, Inc. Johnson Controls, Inc. will invoice vendors for this service. Vendors are responsible for providing Johnson Controls with proper display drawings, which at a minimum show all levels of the display with all major substructures clearly indicated. Vendors must provide the display drawings by October 31. A mobilization fee of 40% will be assessed after Johnson Controls, Inc. receives the vendor's display drawings for work to begin for this �re system service.

Form 5AS

Contiguous Border Agreement2018 Form 6ASSend to Andrea Trudeau, North American International Auto Show1900 West Big Beaver, Suite 100, Troy, MI 48084-3537Phone: 248.283.5136 • Cell: 734.644.4599 • Fax: 248.283.5109 • Email: [email protected]

Exhibitor : Contiguous exhibitor:

Contact: Contact:

Phone number: Phone number:

Email address: Email address:

Variance(s) requested:

Variance(s) agreed to:

Show management will approve contiguous border agreements as long as they are not deemed to be detrimental to the show.

Any exhibitor that deviates from the NAIAS contiguous border rules, that does not have a prior agreement, may be required to modify those deviations on site in order to conform to show rules.

Exhibitor signature Contiguous exhibitor signature

Date Date

All contiguous border exhibitors must abide by the set-back rules for both perimeter and non-perimeter exhibitors along their contiguous border(s). Exceptions to the set-back rules may be granted as variances with a common agreement by each neighboring exhibitor.

Exhibitor(s) appealing for a variance must reveal to their contiguous neighbor(s) any component that is within 15 feet of the border which would require a variance by show rules.

Form 6AS

A request for approval to incorporate music and/or entertainment within an exhibitor's space requires the submission of this form. By submitting this form for approval, the exhibitor agrees to abide by NAIAS rules that apply, i.e., brand/corporate promotion limits, music and entertainment, narrations, promotional giveaways, ra�es and drawings, and sound levels.

Exhibitor: Exhibitor On-site Contact: Leader(s): Phone number: Phone number: Cell number: Cell number: Email address: Email address:

Type of Entertainment:

Daily schedule:

Exhibitor Signature Show Management Approval

Date Date

Entertainment Approval Request2018 Form 7ASSend to Andrea Trudeau, North American International Auto Show1900 West Big Beaver, Suite 100, Troy, MI 48084-3537Phone: 248.283.5136 • Cell: 734.644.4599 • Fax: 248.283.5109 • Email: [email protected]

Form 7AS

Variance Request2018 Form 8ASSend to Andrea Trudeau, North American International Auto Show1900 West Big Beaver, Suite 100, Troy, MI 48084-3537Phone: 248.283.5136 • Cell: 734.644.4599 • Fax: 248.283.5109 • Email: [email protected]

Exhibitor : Display house:

Contact: Contact:

Phone number: Phone number:

Email address: Email address:

Variance(s) requested:

Variance(s) agreed to:

Requested by: Approved by:

Exhibitor signature Andrea Trudeau Exhibit Compliance and Show Floor Manager

Date Date

Form 8AS

Cobo Center Building Alteration Request2018 Form 9ASSend to Rajiv ChopraPhone: 313.877.8201Email: [email protected]

Form 9AS

______________

Alteration(s) requested: ______________________________________________________________

_______________________________________________________________________________________

__________________________________________________________________________________

________________________________________________________________________________________

____________________________________________________________________________________________

Alteration(s) agreed to: __________________________________________________________________

________________________________________________________________________________________

______________________

________________________________________________________________________________________

________________________________________________________________________________________

Requested by: Approved by:

Exhibitor Signature Cobo Center Representative

Date Date

______________

______________

____________________________

_______________________

_______________________

_______________________

Note: Applies to �oor drilling, painting building walls and doors, attaching anything to building walls or doors, displacement of �re extinguishers, etc.

Exhibitor: Display House:

Contact: Contact:

Phone: Phone:

Email: Email:

NAIAS Security Services2018 Form 10ASSend to Carl Berry, Chief of Security1900 West Big Beaver Road, Suite 100, Troy MI 48084-3537Phone: 248.283.5116 • Cell: 810.691.4071 • Fax: 248.283.5106 • Email: [email protected]

NAIAS Security Services, LLC is a new security agency available for hire to provide you with your leased space security needs. To order security using NAIAS Security Services, please complete and return this form.

Once the Security Form is completed and mailed or faxed in, you will be contacted and your security needs will be discussed.

Exhibit Event Name

Contact Title

Phone Fax Email

Company reps authorized to make changes

HOURS POSTITON OR QUANTITY DATE FROM: TO: BOOTH NUMBER ARMED UNARMED

CREDIT CARD INFORMATION

Name Company Name

Address City, State, Zip

Signature

Check One Visa MasterCard American Express

Account No. Security Code Exp Date / Form 10AS

NAIASSECURITYSERVICES

2018 GROUP SALESORDER FORM 11AS

N o r t h A m e r i c a n I n t e r n a t i o n a l A u t o S h o w

T I C K E T I N F O R M A T I O N

Purchase 30 or more Public Show tickets and receive the special group discount rate of only $9 perticket, a signi�cant saving from the general admission price of $14. Group tickets are valid any day during the public show.

Public show is Saturday, January 20 to Saturday, January 27, 2018, 9 a.m. – 10 p.m., and Sunday, January 28, 2018, 9 a.m. – 7 p.m. at Cobo Center in Detroit.

Ticket orders less than 30 can also be ordered in advance. Please visit naias.com for more information on e-tickets.

Please note the senior rate (65+) is $7, and the children’s rate (7-12) is $7. These tickets must be purchased on the day used at a ticket booth at the show. Ticket booths are located throughout the concourse. Children 6 and under are free when accompanied by a parent.

P A Y M E N T

Visa, MasterCard, American Express and corporate checks are accepted. We are unable to accept cash or personal checks.

T O P U R C H A S E T I C K E T S

ORDER ONLINE: Please visit naias.com to order online. Your order will be processed and shipped within two business days. Deadline for shipping is Friday, January 12, 2018.

FAX/MAIL: Complete the order form on the reverse side and mail or fax.

Q U E S T I O N S ?

Contact a Group Sales representative at 248.283.5173 or e-mail [email protected]�ce hours are Monday - Friday, 9 a.m. - 5 p.m.

PLEASE NOTE: The NAIAS is not responsible for lost or stolen tickets once they have been shipped or picked up. Refunds are not possible once your order has been processed.

P L E A S E A L L O W 2 4 H O U R S F O R P R O C E S S I N G - T H A N K Y O U

NAIAS OFFICE USE ONLY

Invoice #: ____________________

Received: ____________________

Completed: __________________

2018 GROUP SALESORDER FORM 11AS

N o r t h A m e r i c a n I n t e r n a t i o n a l A u t o S h o w

8.00

/

I W O U L D L I K E T O O R D E R :

_______ # of Tickets @ $9.00 each for a Cost of: $ _________________

_______ # of Programs @ $3.00 each for a Cost of: $ _________________

Shipping: $ _________________

Total Cost of: $ _________________

P L E A S E P R I N T O R T Y P E I N F O R M A T I O N B E L O W :

Name: ______________________________________________________ Phone: ___________________________________

Company: __________________________________________________ Fax: _____________________________________

Address: ____________________________________________________ Email: ___________________________________

City: ______________________________________________________ State: __________________ Zip: ____________

P A Y M E N T I N F O R M A T I O N : (NO REFUNDS: Refunds are not possible once order has been processed.)

Corporate Check Enclosed (made payable to “NAIAS”) Check # _________________

Credit Card Type: Visa MasterCard American Express

Cardholder’s Name: __________________________________________________________________________________

Card Number: ____________________________________________ Expiration Date: ________ Security Code: ______

Signature __________________________________________________________________________________________

P I C K - U P / D E L I V E R Y I N F O R M A T I O N : ( PLEASE: Allow 24 hours for processing)

$8 (�at fee) for shipping services - North America only. (For orders received BEFORE January 12, 2018.)

I will pick up our tickets at Cobo Center (tickets available for pick-up as of January 3, 2018). ORDERS MUST BE PICKED UP IN THEIR ENTIRETY. The NAIAS Ticket Of�ce is located outside the Hall C entrance of Cobo Center.

I will pick up our tickets at the NAIAS Troy of�ce. ORDERS MUST BE PICKED UP IN THEIR ENTIRETY. The NAIAS Troy of�ce is located at 1900 West Big Beaver Road, Suite 100 in Troy (between Crooks & Coolidge Roads – east entrance, 1st �oor).

TICKET OFFICE HOURS: MONDAY THROUGH FRIDAY, 9 A.M. TO 5 P.M.

Name of person picking up tickets (I.D. required):

Name ______________________________________________________ Date/Time (Approximate) ___________________

ORDER ON-LINE AT NAIAS.COM OR MAIL COMPLETED ORDER FORM AND CHECK, OR FAX FORM AND CREDIT CARD INFORMATION TO NAIAS:

1900 West Big Beaver Road, Suite 100, Troy, MI 48084-3537 • Phone: 248.283.5173 • Fax: 248.283.5172

2018 INDUSTRY PREVIEWORDER FORM 12AS

S P O N S O R E D B Y D E T R O I T A U T O D E A L E R S A S S O C I A T I O N

I N D U S T R Y P R E V I E W

Industry Preview is an exclusive opportunity for companies in the automotive industry to invite their key contacts, suppliers and employees to preview one of the top auto shows in the world. This is the perfect time for companies to share in the excitement of the auto show before the o�cial opening to the public.

Last year nearly 40,000 people from 2,274 companies and 27 countries attended this special event. Industry Preview Days 2018 are Wednesday, January 17, from noon – 9 p.m. and Thursday, January 18, from 7 a.m. – 9 p.m. at Cobo Center in Detroit.

P A Y M E N T

Visa, MasterCard, American Express and corporate checks are accepted. We are unable to accept cash orpersonal checks.

• Due to the exclusive nature of this event, children 12 and under will not be admitted.

• Each ticket will admit one person and can be used one day only, either Wednesday or Thursday.

• The NAIAS is not responsible for lost or stolen tickets once they have been shipped or picked up. Refunds are not possible after your order has been processed. Orders must be picked up in their entirety.

T O P U R C H A S E T I C K E T S

ORDER ONLINE: Please visit naias.com to order online. Your order will be processed and shipped withintwo business days. Deadline for shipping is Friday, January 12, 2018.

FAX/MAIL: Complete the order form on the reverse side and mail or fax.

Q U E S T I O N S ?

Contact a Ticket Sales representative at 248.283.5169 or e-mail [email protected]�ce hours are Monday - Friday, 9 a.m. - 5 p.m.

PLEASE NOTE: The NAIAS is not responsible for lost or stolen tickets once they have been shipped or picked up. Refunds are not possible once your order has been processed.

P L E A S E A L L O W 2 4 H O U R S F O R P R O C E S S I N G - T H A N K Y O U

2018 INDUSTRY PREVIEWORDER FORM 12AS

S P O N S O R E D B Y D E T R O I T A U T O D E A L E R S A S S O C I A T I O N

NAIAS OFFICE USE ONLY

Invoice #: ____________________

Received: ____________________

Completed: __________________

8.00

/

I W O U L D L I K E T O O R D E R :

_______ # of Tickets @ $110.00 each for a Cost of: $ _________________

_______ # of Programs @ $3.00 each for a Cost of: $ _________________

Shipping: $ _________________

Total Cost of: $ _________________

P L E A S E P R I N T O R T Y P E I N F O R M A T I O N B E L O W :

Name: ______________________________________________________ Phone: ___________________________________

Company: __________________________________________________ Fax: _____________________________________

Address: ____________________________________________________ Email: ___________________________________

City: ______________________________________________________ State: __________________ Zip: ____________

P A Y M E N T I N F O R M A T I O N : (NO REFUNDS: Refunds are not possible once order has been processed.)

Corporate Check Enclosed (made payable to “NAIAS”) Check # _________________

Credit Card Type: Visa MasterCard American Express

Cardholder’s Name: __________________________________________________________________________________

Card Number: ____________________________________________ Expiration Date: ________ Security Code: ______

Signature __________________________________________________________________________________________

P I C K - U P / D E L I V E R Y I N F O R M A T I O N : ( PLEASE: Allow 24 hours for processing)

$8 (�at fee) for shipping services - North America only. (For orders received BEFORE January 12, 2018.)

I will pick up our tickets at Cobo Center (tickets available for pick-up as of January 3, 2018). ORDERS MUST BE PICKED UP IN THEIR ENTIRETY. The NAIAS Ticket Of�ce is located outside the Hall C entrance of Cobo Center.

I will pick up our tickets at the NAIAS Troy of�ce. ORDERS MUST BE PICKED UP IN THEIR ENTIRETY. The NAIAS Troy of�ce is located at 1900 West Big Beaver Road, Suite 100 in Troy (between Crooks & Coolidge Roads – east entrance, 1st �oor).

TICKET OFFICE HOURS: MONDAY THROUGH FRIDAY, 9 A.M. TO 5 P.M.

Name of person picking up tickets (I.D. required):

Name ______________________________________________________ Date/Time (Approximate) ___________________

ORDER ON-LINE AT NAIAS.COM OR MAIL COMPLETED ORDER FORM AND CHECK, OR FAX FORM AND CREDIT CARD INFORMATION TO NAIAS:

1900 West Big Beaver Road, Suite 100, Troy, MI 48084-3537 • Phone: 248.283.5169 • Fax: 248.283.5172

8 2 C O N T A C T S 8 2


HART PLAZA

RENAISSANCECENTER

FORDFIELD

LARNED

CONGRESS

FORT

HOWARD

CA

SS

CA

SS

WASH

INGTO

N

BRU

SH

ST. A

NTO

INE

ATWATER ST.

THIR

D

ATWATER ST.

FIRS

T

10

DETROIT RIVER

75

375

SEC

ON

D

WA

SHIN

GTO

N

TUNNEL TO CANADA

COMERICAPARK

COBO3

JEFFERSON AVENUE

JEFFERSON AVENUE

MICHIGAN AVENUE

EU

NEV

A D

RA

WD

OO

W

RAN

DO

LPH

GRAND RIVER

GRAND RIV

ER

GRATIOT

1 2

JOE LOUISARENA

DIRECTIONS TO COBO CENTER

From NorthSouthbound on the Lodge US-10, exit Larned St. (on left); right on Washington Blvd. Southbound on I-75 take I-375 to Jefferson Ave. west to Washington Blvd.

From SouthNorthbound on I-75, exit Lodge US-10 to Larned St. (on left); right on Washington Blvd.

From EastWestbound on I-94 to I-75 south; take I-375 to Jefferson Ave. west to Washington Blvd.

From West Eastbound on I-96 or I-94, take the Lodge US-10 south; exit Larned St. (on left); right on Washington Blvd.

From Canada Tunnel crossing:Lleft on Jefferson Ave, west to Washington Blvd.

Ambassador Bridge crossing: Take I-75 northbound to the Lodge US-10 south; exit Larned St. (left side); right on Washington Blvd.

COBO CENTER PARKING

1 Cobo Rooftop Parking From front of Cobo Center, go north to Congress St. Turn

left, stay in right lane to circular ramp between Second and Third Streets. From the Lodge US-10 south, take the Howard St. exit to Fort St. Left on Fort one block and turn right on Third St. Proceed to circular ramp to roof parking.

2 Cobo Center Congress Street Garage Cobo Center Congress Street Garage is located at

Congress and First Streets under Cobo Center.

3 Cobo Center Washington Blvd. Garage Cobo Center Garage is located at the intersection of

Jefferson and Washington Blvd. in front of the main entrance to Cobo Center.

8 3 C O N T A C T S 8 3


Lodge Fwy.

Grand River Ave.

Southfield

Fwy.

.dR

hpa

rge

leT

Davison

10

10

39

39

96

96

96

94

94

75

696696

275

275

275

8

5

Tunnel to Canada

Bridge to Canada

75

COBO

Renaissance

Center

Hart

Plaza

ComericaPark

FordField

Congress St.

Howard St.

Woodw

ard Ave.

Jefferson Ave.

Fort St.

Washington

Blvd.

Atwater St.

Cabacier St.

Fifth St.

Atwater St.

Steve Yzerman Dr.

Jefferson Ave.

375

75

Lodge Fwy.

Detroit RiverJoe Louis Arena

Grand

Ballroom2nd St.

10

75

DIRECTIONS TO COBO CENTER LOADING DOCKS

From I-94 East- and West-bound Take 1-94 to M-10 south, the Lodge Freeway (exit #215A). For Cobo Center loading docks, stay on M-10 south and and exit at Howard Street (#1C).

From I-75 North-bound Take I-75 to M-10 south, the Lodge Freeway (exit #49, Rosa Parks/Civic Center). For Cobo Center, stay on M-10 south and exit at Howard Street (#1C).

From I-75 South-boundTake I-75 to I-94 west (exit #53B toward Chicago). Take M-10 south, the Lodge Freeway (exit #215A). For Cobo Center loading docks, stay on M-10 south and exit at Howard Street (#1C).

From I-96 East-boundTake I-96 to the I-75 North/M-10 exit. Stay in the right lane. Follow signs to M-10 south/Cobo Center-Civic Center. For Cobo Center loading docks, stay on M-10 south and exit at Howard Street (#1C).

From Lodge Freeway Take M-10 south and exit at Howard Street (#1C).

From M-10/Howard Street exit to Detroit, Wayne, Oakland and Macomb Hall Loading DocksExit at Howard Street and stay straight on Fifth Street to Fort Street, turn left. Continue on Fort Street to Second Street, turn right. Take Second Street straight into loading docks crossing Congress.

From M-10/Howard Street exit to Michigan Hall Loading DocksExit at Howard Street and stay straight on Fifth Street to Fort Street, turn right. Continue on Fort Street to Cabacier Street, turn left. Take Cabacier Street to Jefferson Avenue, turn left. Continue on Jefferson to Steve Yzerman Dr. just before Joe Louis Arena, turn right. Follow the road around the Joe Louis Arena to the Truck Loading Entrance between Cobo Center and the Joe Louis Arena.

From M-10/Howard Street exit to Ballroom Loading DockExit at Howard Street and stay straight on Fifth Street to Fort Street, turn right. Continue on Fort Street to Cabacier Street, turn left. Take Cabacier Street to Jefferson Avenue, turn left. Continue on Jefferson to Steve Yzerman Dr. just before Joe Louis Arena, turn right. Follow the road around Joe Louis Arena which turns into Atwater Street. Turn left into the loading dock in front of the Grand Ballroom.

C O N T A C T S

8 6 C O N T A C T S 8 6


Cobo Center One Washington Boulevard, Detroit, MI 48226

ph 313.877.8201fax 313.877.8800cobocenter.com

North American International Auto Show1900 West Big Beaver Road, Suite 100 Troy, Michigan 48084-3537ph 888.643.0250fax 248.643.8788naias.com

NAIAS CONTACTS

Rod AlbertsExecutive Directorph [email protected]

Dianne AgroAdministrative Assistantph 248.283.5128fax [email protected]

Jennifer BergsmanCorporate & Media Credentialing ph 248.283.5140fax [email protected]

Carl BerryNAIAS Chief of Security ph 248.283.5116fax 248.283.5106cell [email protected]

Bob CazaPress Conference Schedule, Events Calendar, The Gallery, Photo Contest, naias.com, Automobili-Dph 248.283.5130cell [email protected]

Marlene CoscioneCharitable Group (501c3) Admittanceph 248.283.5151fax [email protected]

Michelle EvangelistaNACTOY, Show Radio, Reader’s Choice Awards,Charity Preview, Eyes on Design, Government Visitsph [email protected]

Lily GjokajTicket Sales - Industry Preview/ Group Sales/ Public Daysph 248.458.1350fax 248.283.5172248.283.5169 – Industry Preview248.283.5173 – Group Sales/Public [email protected]

Michele HendrickMeeting Rooms, Studio 25ph [email protected]

Jennifer KaplanCharity Preview, Parking, NAIAS Program, Information Booth/Validators, Paradeph [email protected]

EmergenciesPolice, Fire and Medical

911

Fire MarshalCaptain Dwayne Smallph 313.596.2935

[email protected]

ON-SITE CONTACTSFirst Aid

ph 313.393.4444

Missing Childrenph 248.283.5133


http://naias.com/











8 7 C O N T A C T S 8 7


Charity Preview Ticketsph 888.838.7500

Group Ticket Sales (Any Day Pass)ph 248.283.5173fax 248.283.5172

Industry Preview Ticketsph 248.283.5169fax 248.283.5170

TICKET SALES

Lacey WardNAIAS Education Day, NewsFlash, naias.com, ph [email protected]

Max MunceyPublic Relations, Social Media, Photo Contest, NAIAS Opening Ceremonyph 248.283.5139cell [email protected]

Kim RonanTicket Sales – Charity Previewph [email protected]

Andrea TrudeauFloor Plan, Exhibit Compliance, Early Move-In & Extended Move-Out, Memento Pinsph 248.283.5136cell [email protected]

Lyle WolasAccounting, Ticket Salesph 248.283.5146fax [email protected]

NAIAS SUPPORT

NAIAS CONTACTS Continued

Charity Preview Hotlineph 888.838.7500

Corporate Credentialsph 248.283.5167fax 248.283.5108

Hotel AccommodationsBV Solutions

Brenda Veit Consultant fax [email protected]

Media Credentialsph 248.283.5125fax 248.283.5122

Michelin Media Center Michelin North America, Inc.

Pat Jamesph [email protected]

Shuttle ServiceBianco Transportation and Vacations

Brad DePoole Vice President/General Manager ph [email protected]

http://naias.com/








8 8 C O N T A C T S 8 8


Sponsorship Sales & ServicesThe Fulkerson Group

ph 248.593.9740fax 248.593.9741

Tavi Fulkerson Sponsorship Project Managementph 248.819.8332 [email protected]

Kathleen Borschke Onsite Fulfillment Managementph [email protected]

Lauren Arnold Credentials/Room Assignments/Ticketsph 586.612.3234 [email protected]

Alex Doherty Sponsorship Sales/Fulfillmentph313.655.1700 [email protected]

Cyndy DohertyAutoMobili-D Sales /Group Ticket Salesph [email protected]

NAIAS SUPPORT Continued

CONTRACTORS

CateringCenterplate

* Exclusive Catering ContractorJennifer McDonnellph 313.567.3786fax [email protected]

CleaningPreferred Building Services, LLC

* Exclusive Cleaning Contractorph 313.296.6115fax [email protected]

Cobo Customer Serviceph 313.877.8777fax 313.877.8577cobocenter.com

Electrical Conti-HTE/Cobo Electrical

* Exclusive Electrical Contractorph 313.259.7700Bill Stephenson, General Managercell [email protected]

Nationally Recognized Testing Laboratories (NRTL)A list is provided by osha.gov/dts/otpca/nrtl/nrtllist.html

FlooringConvention & Show Services (CSS)

ph 313.259.7632fax [email protected]

D.E. McNabb Co.ph 248.437.8146fax [email protected]

FloristEnglish Gardens

ph 1-800-335-GROW englishgardens.com/shop-online-page englishgardens.com/order-plants-flowers

Viviano Flower Shopph 586.293.0227fax [email protected]

Furniture RentalConvention & Show Services (CSS)

* Exclusive Furniture Providerph 313.259.7632fax [email protected]

General ContractorConvention & Show Services (CSS)

Cobo Center Officeph 313.259.7632fax [email protected]









https://www.osha.gov/dts/otpca/nrtl/nrtllist.html



http://www.englishgardens.com/shop-online-page

http://www.englishgardens.com/order-plants-flowers




8 9 C O N T A C T S 8 9


Internet ServicesCobo Center

Jack Trostph 313.877.8277fax [email protected]

I+D Carpenter LaborConvention & Show Services (CSS)


PBSDonnell BrownPh 313-818-0246 or [email protected]

Phone InstallationBusiness Communication Systems


PlumbingCobo Center

Bill Caverlyph [email protected]

Teamster/Rigger LaborConvention & Show Services (CSS)

* Exclusive Teamster/Rigger Labor Providerph 313.259.7632fax [email protected]

Security ServicesNAIAS Security Services LLC

Carl Berry ph 248.283.5116cell [email protected]

Stagehand LaborCobo Center

*Exclusive Stagehand Labor ContractorDawn Hesseph [email protected]

Structural EngineersABE Associates

Andre Brooksph 313.961.5170fax [email protected]

Chaves Associates * Cobo Center’s Structural EngineerGregory Chavescell [email protected]

Gillett Associates, Inc.Mark Hildebrandtph 248.489.2345 ext 1230fax [email protected]

Wade-Trim & Associates, Inc.James Whiteph [email protected]

Telephone ServiceAT&T

ph 877.377.2507 or 877.377.2508fax 800.311.5107

Video ServicesTVS Communication Solutions


CONTRACTORS Continued








http://abe-engineers.com/





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