2018 indiana safety and health conference & expo · • exclusive listing as the 2018 indiana...

To reserve your sponsorship, contact Jim Wagner, [email protected] or (317) 264-6876

2018 INDIANA SAFETY AND HEALTH CONFERENCE & EXPO

March 12-14, 2018 | Expo: March 13Indiana Convention Center, Indianapolis

SPONSOR/EXHIBITOR PROSPECTUS

www.insafetyconf.com



“A few years ago, we opened

an Indianapolis office and our

partnership with the Chamber

has been critical in our growth

of that office. The Chamber

helps us to reach the right

people – the decision-makers

and the influencers who need

to know about us so we can

help them.”

– Tania Bengtsson

Gibson

The Indiana Health and

Safety Conference is the most

productive conference we

attend all year. As a Hoosier

company the conference

continues to be instrumental

in connecting with current

customers, growing our in-state

business, and earning new

business across the Midwest.

– Alfonso Lerma

KHA Online-SDS™

After several years of only having

a 10x10 booth at the Indiana

safety conference we decided

to invest in putting one of our

Safety/Rescue Service Units in

the show. We believe that

showcasing our services this

way opened up new opportunities

with safety professional attending

the conference and expo!

– Gary K. Yurt

Industrial Safety & Training

Services, LLC

CONFERENCE INFORMATIONThe Indiana Safety and Health Conference is the largest gathering of safety and health professionals

in the state of Indiana. Presented by the Indiana Chamber of Commerce, the Central Indiana Chapter

of the American Society of Safety Engineers (ASSE) and the Indiana Department of Labor/INSafe,

attendees learn the latest strategies to stay compliant with OSHA rules and regulations.

The conference features more than 70 breakout sessions over three days on cutting edge topics, as

well as expert keynote speakers, including:

• Richard Hawk, world renowned expert on “making safety fun.”

• Mount Everest expedition team leader Jim Elzinga

• Astronaut, medical doctor and engineer David Wolf

EXHIBITOR TESTIMONIALS

PRESENTED BYThe Indiana Chamber of Commerce partners with 24,000

members and investors – representing over four million Hoosiers – to

achieve the mission of “cultivating a world-class environment which

provides economic opportunity and prosperity.”

Founded in 1911, the American Society of Safety Engineers is

the oldest and largest professional safety organization. With more than

37,000 members worldwide, ASSE is a global association of

occupational safety, health (OSH) and environmental professionals that

advances the interests of its members and the profession.

INSafe, a division of the Indiana Department of Labor, works with

Indiana’s employers, employees, labor unions, professional groups,

trade organizations and others to ensure workplace health and safety.


CONFERENCE SPONSOR$10,000 Exclusive Opportunity

INCLUDED BENEFITS:Exclusive Branding Opportunities• Exclusive listing as the 2018 Indiana Safety and Health Conference &

Expo Conference Sponsor, including verbal recognition

• Company logo on the cover of promotional brochure

4 Mailed to more than 12,000 safety and health professionals in the

Midwest

• Company logo included on e-mail promotions

4 More than 80,000 email promotions will be sent to safety and

health professionals throughout Indiana

• Company logo included on cover of conference program guide, as well

as a full page color advertisement inside, distributed to all attendees

and includes conference agenda, exhibit hall map and more

• Company logo on PowerPoint presentations featured during general

sessions and luncheons

• Company logo or name on all conference signage

• Company logo included on conference web site and linked to pay of

your choosing

• Company collateral material or logo item distributed to each attendee

in conference bags

High Impact Opportunities• 1-2 minutes of podium time to address conference attendees at the

opening general session

• 10’x10’ display area with one 6’ skirted table and two chairs

4 Includes two complimentary booth attendee passes (additional

booth attendant passes may be purchased for $99/each)

Access• Six complimentary full-conference registrations for your company

representative and/or clients

• Additional conference registrations available at 10% discount

• Complimentary expo only passes for your clients (does not apply to

company booth attendee representatives)

• A complete electronic list of conference attendees

4 Includes name, title, company name, phone number and mailed

address (does not include email addresses_

• Sponsor ribbon for each of your company representatives

• First right of renewal for 2019 conference

PLATINUM SPONSOR$7,500 (Four Opportunities Available)

Available opportunities• Pre-conference Workshop (March 12)

• Opening General Session (March 13)

• Morning General Session (March 14)

• Governor’s Workplace Safety Awards Luncheon (March 14)

INCLUDED BENEFITSExclusive Branding Opportunities• Exclusive recognition as the sponsor of the corresponding event or item

above

• Recognition as a Platinum-level Sponsor, including verbal recognition

• Company logo included in promotional brochure


Midwest

• Company logo included on e-mail promotions



• Company logo included in conference program guide, as well as a full

page color advertisement inside, distributed to all attendees and

includes conference agenda, exhibit hall map and more




your choosing

High Impact Opportunities• 1-2 minutes of podium time to address conference attendees during a

selected event

• 10’x10’ display area with one 6’ skirted table and two chairs



Access• Four complimentary full-conference registrations for your company







address (does not include email addresses_



SPONSORSHIP LEVELS


SPONSORSHIP LEVELS

GOLD SPONSOR$5,000 (11 Opportunities Available)

Available Opportunities:• Welcome Reception/Expo Preview (March 12)

• Expo Hall Lunch (March 13)

• Reception (March 13)

• Expo Hall (March 13)

• Registration Bag (your logo on it)

• Water Bottle (your logo on it)

• Name Badge Lanyards (your logo or company name on it)

• Green initiative (recycling sponsor)

• Conference Guide (your logo on cover)

• Notepad (your logo on it)

• Mobile App (your logo on home page of app)

INCLUDED BENEFITSExclusive Branding Opportunities• Exclusive recognition as the event or item sponsor

• Recognition as a Gold-level Sponsor

• Company name or logo included in promotional brochure


Midwest

• Company name or logo included on e-mail promotions



• Company logo included in conference program guide, as well as a full






your choosing

High Impact Opportunities• 10’x10’ display area with one 6’ skirted table and two chairs



Access• Two complimentary full-conference registrations for your company







address (does not include email addresses)



SILVER SPONSOR$3,000 (14 Opportunities Available)

Available Opportunities:• Continental Breakfast (March 12)

• Morning Refreshment Break (March 12)

• Afternoon Refreshment Break (March 12)

• Continental Breakfast (March 13)

• Morning Expo Refreshment Break (March 13)

• Afternoon Expo Refreshment Break #1 (March 13)


• Continental Breakfast (March 14)

• Morning Expo Refreshment Break #1 (March 14)

• Morning Expo Refreshment Break #2 (March 14)



• Get-Connected (Wi-Fi)

• Charging Station

INCLUDED BENEFITSExclusive Branding Opportunities• Exclusive recognition as the event or item sponsor

• Recognition as a Silver-level Sponsor

• Company name or logo included in promotional brochure

4 Mailed to more than 12,000 safety and health professionals in the Midwest

• Company name or logo included on e-mail promotions



• Company logo included in conference program guide, as well as a half






your choosing




Access• One complimentary full-conference registration for your company

representative and/or client









*Reasonable effort will be made to include logo at all available opportunities; however due to space issues, use of company name in text may be necessary



EXHIBIT SPACE OPPORTUNITIES$895 (Limited space available – first come first served)

*Larger, customized exhibit space is available and can be quoted upon

request (as space allows)

Exclusive Branding Opportunities• Company name included in promotional brochure


Midwest

• Company inclusion included in conference program guide, distributed to

all attendees and includes conference agenda, exhibit hall map and more




Access• Additional conference registrations available at 10% discount






• Exhibitor ribbon for each of your company representatives


ADDITIONAL OPPORTUNITIES• $150 – Enhanced listing in printed conference program guide (including

company logo)

• $500 – Half page color advertisement in conference program guide

• $850 – Full page color advertisement in conference program guide


Present your products and services with an interactive display space!

Custom spaces of all sizes are available, enhancing the conference

attendee experience and increase booth traffic.

A 20’x40’ interactive display is $2,500. Quotes for larger display space are available upon request.

INCLUDED BENEFITS:Exclusive Branding Opportunities• Company name included in promotional brochure


Midwest

• Company inclusion included in conference program guide, distributed

to all attendees and includes conference agenda, exhibit hall map and more

Access• Additional conference registrations available at 10% discount



• A complete electronic list of conference attendees 4 Includes name,

title, company name, phone number and mailed address (does not

include email addresses)

• Exhibitor ribbon for each of your company representatives



INTERACTIVE DISPLAY SPACES AVAILABLE


1. Exhibitor and sponsorship opportunities are designed to provide a

showcase for products and services either specifically designed for or

customarily used in safety. These opportunities are offered strictly as a

means of information exchange. Exhibitors and sponsors may not

make sales, but may take orders in the exhibit area. Having a sponsor

or exhibitor relationship with the Central Indiana Chapter of ASSE and

the Indiana Chamber of Commerce, hereinafter referred to as CIASSE/

ICC, does not indicate that CIASSE/ICC endorses the products or

services of its exhibitors and/or sponsors.

2. Exhibitor agrees that CIASSE/ICC shall have the right to make such

rules and regulations or changes in arrangements, as it shall deem

necessary and to amend the same from time to time. CIASSE/ICC

shall have the final determination and enforcement of all rules,

regulations and conditions. It is understood and agreed that the

Exhibitor shall abide by all the conditions, rules and regulations

provided by CIASSE/ICC for the governing of the Exhibit and the

Conference of which it is a part.

3. Exhibitor agrees to accept this contract and encloses herewith a check

or credit card number for the full amount due to ICC upon

registration. All payments must be made within 30 days of the invoiced

date. All payments must be paid prior to set-up for the event unless

otherwise arranged.

No rights in and to the said space (or any other space) shall vest in

Exhibitor until this agreement has been accepted on behalf of CIASSE/

ICC, and such vesting shall thereafter be subject to the terms and

conditions stated herein. All exhibitor registration fees and sponsorships

are nonrefundable after September 1, 2017. Prior to September 1,

2017, an Exhibitor/Sponsor may withdraw from the Conference and

receive a full refund less a Fifty Dollar ($50.00) administrative fee. The

Indiana Chamber also holds the right to cancel your sponsorship if

payment is not made 60 days prior to the event date. Exhibitors may

not set up unless payment is received prior to event date.

No subletting, assignment, or sharing of space will be permitted

without CIASSE/ICC approval and the payment of an additional fee.

Promotional activity is limited to the confines of space assigned by

CIASSE/ICC. Overly large table, standup or wall displays or other

items that may prevent or interfere with the visibility of any adjoining

booth space is not permitted. Exhibitor items/materials must be

contained inside the booths space and out of walkways.

4. Exhibitor is responsible for installing, maintaining, and dismantling its

exhibit. Excel Decorators shall be the official decorator, drayage

contractor and labor contractor for the event and shall have the

exclusive right to supply all equipment, furniture, carpeting and

decorating materials, drayage and non-technical manpower on a

rental basis to individual exhibitors.

5. Exhibitor displays must remain assembled throughout the open exhibit

hours. Failure to comply could result in future booth assignment priorities.

6. Insurance and liability are the sole and full responsibility of the Exhibitor.

Exhibitor agrees to maintain such insurance that will fully protect CIASSE/

ICC from any and all claims of any nature, including claims under

applicable workers’ compensation acts, and for damages for personal

injury, including death, which may arise in connection with the operation

of Exhibitor’s display. Damage to inadequately packed property will be

Exhibitor’s own responsibility. In the event that Exhibitor damages the

building, Exhibitor expressly agrees to protect, save and hold harmless

CIASSE/ICC from all loss and/or damages whatsoever caused by

Exhibitor to said building, or any part thereof, directly or indirectly.

7. CIASSE/ICC will not be liable for failure to hold the conference as

scheduled. All payments will be returned in the event that the

conference is not held as scheduled or transferred to future event.

8. Exhibitor shall abide by fire regulations and all other regulations of

government agencies and the conference site. All draping and

decorative material must be flameproof. Signage and banners must

not block other exhibits. If your sign/banner is taller than three feet, it

must be set in the back of your booth and not in the front.

9. CIASSE/ICC will not be responsible for delays or extra expense

incurred because of strikes, labor disputes, or any other cause beyond

the control of the CIASSE/ICC, its agents or representatives.

10. Extremely loud noises such as bells, sirens, buzzers, etc., will not be

permitted. All Exhibitors must maintain a business-like atmosphere.

11. No activities shall be scheduled during the time of the official program

hours except with the express permission of CIASSE/ICC.

12. Exhibitor hereby agrees to indemnify, defined protect and hold harmless

CIASSE/ICC and the hotel and conference center management from

any and all claims, demands, suits, liability for damage, loss, harm or

injury to the person or any property of the Exhibitor or any of its

officers, agents, employees or other representatives.

13. By virtue of registering online by mail or fax indicates knowledge of

and agreement with the terms and conditions herein.

14. Exhibition space will be assigned only upon receipt of the Sponsor/

Exhibitor agreement, full payment, and accompanying forms. However,

CIASSE/ICC reserves the right to reassign exhibition booth space if

necessary. CIASSE/ICC reserves the right to refuse exhibition space to

any employer.

15. Exhibitor/sponsor fully understands and agrees to abide by all

components of the terms and conditions and will participate as an

exhibitor/sponsor at the 2018 Indiana Safety & Health Expo at the

Indiana Convention Center on March 12-14, 2018.

SPONSOR AND EXHIBITOR CONTRACT TERMS AND CONDITIONS

2018 indiana safety and health conference & expo · • exclusive listing as the 2018 indiana...

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