example.com · 2019-02-06 · 4 2.1.3 mid-year idp performance summary the idp contains 29 annual...
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ANNEXURE A8
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Table of Contents
1. PURPOSE ....................................................................................................................................... 3
2. PERFORMANCE ON SERVICE DELIVERY TARGETS ......................................................... 3
2.1 Performance against SDBIP Targets ............................................................................................ 3
2.1.1 Background ......................................................................................................................... 3
2.1.2 Mid-Year Performance Summary on the SDBIP ........................................................... 3
2.1.3 Mid-year IDP Performance Summary ............................................................................. 4
2.1.4 Mid-year SDBIP Performance Summary ........................................................................ 7
2.1.5 Mid-Year Performance per Pillar .................................................................................... 24
2.1.6 Mid-Year SDBIP Performance per Cluster ................................................................... 24
2.1.7 Mid-Year SDBIP Performance per Department........................................................... 25
3. PERFORMANCE OF MUNICIPAL ENTITIES ......................................................................... 26
3.1 Summary of Performance for the Municipal Entities as at Quarter 2 and Mid-Year ........... 26
4. CONCLUSION .............................................................................................................................. 27
List of Tables
Table 1: Mid-year performance against the IDP targets for the 2018/19 financial year .............................. 4
Table 2: Detailed SDBIP scorecard ................................................................................................................ 8
Table 3: Statistical summary of mid-year performance per Pillar .............................................................. 24
Table 4: Statistical summary of mid-year performance per Cluster ........................................................... 24
Table 5: Statistical summary of Q2 performance per department ............................................................. 25
Table 6: Summary of Q2 performance for the municipal entities .............................................................. 26
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1. PURPOSE
The purpose is report to Council the:
1.1 performance of the City against the approved SDBIP targets set for the second quarter of the
2018/19 financial year in line with section 52(d) of the Municipal Finance Management Act, No. 56
of 2003 (MFMA);
1.2 performance of the City against the approved SDBIP targets set for the mid-year of the 2018/19
financial year in line with section 72 of the Municipal Finance Management Act, No. 56 of 2003
(MFMA);
1.3 performance of the Municipal Entities against targets set for the second quarter and mid-year of
the 2018/19 financial year in line with their approved Business Plans.
2. PERFORMANCE ON SERVICE DELIVERY TARGETS
2.1 Performance against SDBIP Targets
2.1.1 Background
The SDBIP for the 2018/19 financial year was approved by Council on 28 June 2018.The approved SDBIP
is made up of a total of 33 performance indicators and targets. A total of 26 targets were due for reporting
at the end of quarter two and mid-year period for the of the 2018/19 financial year.
2.1.2 Mid-Year Performance Summary on the SDBIP
This performance summary is based on the 26 indicators and its corresponding targets in the SDBIP that
were due for reporting at the end of the quarter under review. The performance was recorded as follows:
Of the 26 targets due for reporting at the end of the quarter under review, a total of 16 were
achieved, translating to 62% target achievement while 10 were not achieved, translating to 38%
negative variance (non-achievement of targets committed to) over the period under review.
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2.1.3 Mid-year IDP Performance Summary
The IDP contains 29 annual targets at an outcome level for the 2018/19 financial year. Due to the nature
of these IDP containing annual targets, progress is reflected towards the year-to-date performance. Of the
29 IDP targets, 8 target recorded performance achievement year-to-date, and that translates to 27.58%,
achievement while 13 were not achieved also translating to 44.82% non-achievement of set targets. In
addition to the above, there are 8 KPIs that will only be assessed at the end of the financial year.
The table below reflects mid –year performance against the IDP
Table 1: Mid-year performance against the IDP targets for the 2018/19 financial year
Strategic Pillar Department Parent element IDP Key performance indicator
Target IDP (Current year)
Actual Period to date
Pillar 3: A City that delivers excellent services and protects the environment
Utility Services (Water and Sanitation)
Basic water provision
Number of households in formal areas with access to water (new metered connections)
10000 22,36%
Pillar 3: A City that delivers excellent services and protects the environment
Human Settlement Basic water provision
Number of households in formal areas with access to water (new metered connections)
2600 Number of households with access to sanitation (new sanitation service)
Pillar 3: A City that delivers excellent services and protects the environment
Environmental and Agriculture Management
Basic water provision
Percentage of formalised areas provided with weekly waste removal services
100% 50,00%
Pillar 3: A City that delivers excellent services and protects the environment
Utility Services (Water and Sanitation)
Basic water provision
Number of households with access to sanitation (new sanitation service)
783 0,00%
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Strategic Pillar Department Parent element IDP Key performance indicator
Target IDP (Current year)
Actual Period to date
Pillar 3: A City that delivers excellent services and protects the environment
Human Settlement Basic water provision
Number of households with access to sanitation (new sanitation service)
3160 0,00%
Pillar 3: A City that delivers excellent services and protects the environment
Utility Services (Energy and Electricity)
Basic water provision
Number of formal households with access to electricity
6800 12,60%
Pillar 3: A City that delivers excellent services and protects the environment
Roads and Transport
Mobility optimization
Kilometres of required municipal storm water drainage network provided
20 25,48%
Pillar 3: A City that delivers excellent services and protects the environment
Roads and Transport
Mobility optimization
Kilometres of roads provided to the required standard (km)
26 0,00%
Pillar 3: A City that delivers excellent services and protects the environment
Roads and Transport
Mobility optimization
Kilometres of completed Tshwane Rapid Transit bus way lanes constructed
0,6 0,00%
Pillar 3: A City that delivers excellent services and protects the environment
Human Settlement Mobility optimization
Kilometres of roads and storm water provided to the required standard
30 0,00%
Pillar 3: A City that delivers excellent services and protects the environment
Regional Operation and Coordination
Upgrading and development of informal settlement
Number of informal settlements with access to rudimentary water services
134 116,42%
Pillar 3: A City that delivers excellent services and protects the environment
Regional Operation and Coordination
Upgrading and development of informal settlement
Number of informal settlements with access to rudimentary sanitation services
67 100,00%
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Strategic Pillar Department Parent element IDP Key performance indicator
Target IDP (Current year)
Actual Period to date
Pillar 3: A City that delivers excellent services and protects the environment
Human Settlement Upgrading and development of informal settlement
Number of informal settlements formalised
8 0,00%
Pillar 1: A City that facilitates economic growth and job creation
Community and Social Development
Job intensive economic growth
Number of new income earning opportunities facilitated by the city
25000 42,61%
Pillar 1: A City that facilitates economic growth and job creation
Economic Development and Spatial Planning
Job intensive economic growth
Rand value investment attracted to Tshwane (annual)
2,6 0,00%
Pillar 1: A City that facilitates economic growth and job creation
Economic Development and Spatial Planning
Job intensive economic growth
Support to youth cooperatives through youth cooperative programmes / initiqativess
265 0,00%
Pillar 2: A City that cares for residents and promotes inclusivity
Health Health Percentage of City of Tshwane clinics providing mother and child health services
100% 100,00%
Pillar 4: A City that keeps residents safe
Community and Social Development
Poverty and inequality
Number of indigent households supported by the city through its social packages
4000 81,13%
Pillar 4: A City that keeps residents safe
Community and Social Development
Poverty and inequality
Number of indigent households exited from the indigent register
2000 235,10%
Pillar 4: A City that keeps residents safe
Community Safety Public Safety Percentage of compliance to the required attendance times for structural firefighting incidents
75% 102,05%
Pillar 4: A City that keeps residents safe
Community Safety Public Safety Percentage of compliance to the required attendance times for dispatched Priority 1 emergency medical incidents
65% 55,55%
Pillar 4: A City that keeps residents safe
Community Safety Public Safety % of new fire stations constructed to reduce backlog
30% 0,00%
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Strategic Pillar Department Parent element IDP Key performance indicator
Target IDP (Current year)
Actual Period to date
Pillar 4: A City that keeps residents safe
Community Safety Public Safety Number of municipal critical infrastructure plans that are in place to deal with impending and actual disasters
Four approved CICPs
50,00%
Pillar 4: A City that keeps residents safe
Community Safety Financial Management
Percentage increase in interventions to root out crime and related incidents (annual)
1% 0,00%
Pillar 5: A City that is open, honest and responsive
Office of the City Manager
Financial Management
Unqualified Audit Opinion achieved (annual)
Unqualified Audit Opinion achieved
Pillar 5: A City that is open, honest and responsive
Group Finance Institutional Governance
Financial targets met
100% 0,00%
Pillar 5: A City that is open, honest and responsive
Utility Services Institutional Governance
Percentage reduction of non-revenue water over five years
24,06%
Pillar 5: A City that is open, honest and responsive
Utility Services Institutional Governance
Percentage average of annual non-revenue energy
<14%
Pillar 5: A City that is open, honest and responsive
Group Human Capital Management
Institutional Governance
Percentage employee satisfaction rating (annual) (not applicable this year)
N/A
2.1.4 Mid-year SDBIP Performance Summary
Legend:
Achieved targets and KPIs showing positive progress against zero or no target are highlighted in
green.
Non achieved targets are highlighted in red.
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Table 2: Detailed SDBIP scorecard
Strategic Pillar
Cluster Departme
nt Key Performance
Indicator
Annual target
Quarter 1 Quarter 2 Mid-Year
Q1 Targ
et
Q1 Actu
al Audit
ed
Q2 Targ
et
Q2 Actual
as Repor
ted
Q2 Actu
al Verifi
ed
Variance
Rating
Q2 Reasons
for Variance
Q2 Mitigation Plan
Mid-year Targ
et
Mid-Year Resu
lts
Pillar 3: A City that delivers excellent services and protects the environment
Chief Operating Office
Utility Services (Water and Sanitation)
Number of households in formal areas with access to water (new meter connections)
10000
2 700
1 579 2 500
657 657 -1843 The noted variance is attributed to the fact that tender processes are still underway to appoint a new contractor.
Request SCM to speed up the admin compliance. Proposed target adjustment has been made.
5 200
2236
Pillar 3: A City that delivers excellent services and protects the environment
Chief Operating Office
Human Settlement
Number of households in formal areas with access to water (new meter connections)
2 617
0 0 0 0 0 This is an annualized target
Summary of work in progress is as follows: excavation, bedding, pipe laying, blanket and backfilling has started on projects feeding the KPI.
0 0
Pillar 3: A City that delivers excellent services and
Chief Operating Office
Environmental and Agriculture Management
Percentage of formalised areas provided with weekly waste removal services
100%
100%
100% 100%
100% 0 -100% The coverage of collection of waste is
The department is working on addressing the challenges reading the provision of credible evidence
100%
50%
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9
Strategic Pillar
Cluster Departme
nt Key Performance
Indicator
Annual target
Quarter 1 Quarter 2 Mid-Year
Q1 Targ
et
Q1 Actu
al Audit
ed
Q2 Targ
et
Q2 Actual
as Repor
ted
Q2 Actu
al Verifi
ed
Variance
Rating
Q2 Reasons
for Variance
Q2 Mitigation Plan
Mid-year Targ
et
Mid-Year Resu
lts
protects the environment
definitely better than the reported results. The department tries to adhere to the collection schedule and where scheduled collection days were missed due to a number of reasons, make-up collections are scheduled and conducted. However, the
to support the performance recorded as an effort to comply with the reporting standards
16
10
Strategic Pillar
Cluster Departme
nt Key Performance
Indicator
Annual target
Quarter 1 Quarter 2 Mid-Year
Q1 Targ
et
Q1 Actu
al Audit
ed
Q2 Targ
et
Q2 Actual
as Repor
ted
Q2 Actu
al Verifi
ed
Variance
Rating
Q2 Reasons
for Variance
Q2 Mitigation Plan
Mid-year Targ
et
Mid-Year Resu
lts
variance is attributed to the challenges regarding the provision of accurate records serving as credible evidence of collection. The department is working on addressing this challenge
Pillar 3: A City that delivers excellent services and protects the
Chief Operating Office
Utility Services (Water and Sanitation)
Number of households with access to sanitation (new sanitation connections)
783 0 0 50 0 0 -50 The variance is attributed to the fact that township layout for
The department has requested to adjust the target downwards with about 361 of toilets which contract has ended. The project
50 0
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Strategic Pillar
Cluster Departme
nt Key Performance
Indicator
Annual target
Quarter 1 Quarter 2 Mid-Year
Q1 Targ
et
Q1 Actu
al Audit
ed
Q2 Targ
et
Q2 Actual
as Repor
ted
Q2 Actu
al Verifi
ed
Variance
Rating
Q2 Reasons
for Variance
Q2 Mitigation Plan
Mid-year Targ
et
Mid-Year Resu
lts
environment
Hamanskraal Ext.2 has not been approved (61 toilets). Contract for installing UDS toilet in Winterveldt has ended.
is underway will report 426 in quarter three.
Pillar 3: A City that delivers excellent services and protects the environment
Chief Operating Office
Human Settlement
Number of households with access to sanitation (new sanitation connections)
3257 0 0 0 0 0 This is an annualized target
Summary of work in progress is as follows: excavation, bedding, pipe laying, blanket and backfilling has started on projects feeding the KPI.
0 0
Pillar 3: A City that delivers excellent services and protects the
Chief Operating Office
Utility Services (Energy and Electricity)
Number of new electricity connections provided
1600 300 390 400 467 467 The
positive
variance
is
attribute
d to
efficienci
es in the
The efficiencies that led to the positive variance will be monitored and considered as baseline when setting targets in the next cycle of planning
700 857
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12
Strategic Pillar
Cluster Departme
nt Key Performance
Indicator
Annual target
Quarter 1 Quarter 2 Mid-Year
Q1 Targ
et
Q1 Actu
al Audit
ed
Q2 Targ
et
Q2 Actual
as Repor
ted
Q2 Actu
al Verifi
ed
Variance
Rating
Q2 Reasons
for Variance
Q2 Mitigation Plan
Mid-year Targ
et
Mid-Year Resu
lts
environment
executio
n of the
planned
work.
Pillar 3: A City that delivers excellent services and protects the environment
Chief Operating Office
Utility Services (Energy and Electricity)
Number of completed houses electrified to eradicate backlog
5200 800 390 1 300
586 586 -714 Limited available stock of electricity meters. The challenge of meters was resolved in the middle of Q2 and deliveries only started in November 2018 and delivered meters are shared between projects and maintenance
Installations of meters in projects is being prioritized as and when meters becomes available. The contractor was instructed to make teams available and speed up installations once meters are dispatched.
2 100
976
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13
Strategic Pillar
Cluster Departme
nt Key Performance
Indicator
Annual target
Quarter 1 Quarter 2 Mid-Year
Q1 Targ
et
Q1 Actu
al Audit
ed
Q2 Targ
et
Q2 Actual
as Repor
ted
Q2 Actu
al Verifi
ed
Variance
Rating
Q2 Reasons
for Variance
Q2 Mitigation Plan
Mid-year Targ
et
Mid-Year Resu
lts
Pillar 3: A City that delivers excellent services and protects the environment
Chief Operating Office
Roads and Transport
Km of required municipal storm water drainage network provided
20 0 0.375 2 4.72 4.72 The positive variance is attributed to efficiencies in the execution of the planned work.
The efficiencies that led to the positive variance will be monitored and considered as baseline when setting targets in the next cycle of planning
2 5.095
Pillar 3: A City that delivers excellent services and protects the environment
Chief Operating Office
Roads and Transport
Km of roads provided to the required standard
26 0 0 0 0 0 To be reported in Quarter 3 and 4
Contractors started with Box cutting, busy with layer works. The final end product( surfaced road) will only be reported in Q3 and 4
0 0
Pillar 3: A City that delivers excellent services and protects the environment
Chief Operating Office
Roads and Transport
Km of completed Tshwane Rapid Transit bus lanes constructed
1.5 0 0 0 0 0 To be reported in Quarter 3 and 4
100% Completion of Phase 1 and 10% completion of Phase 2 of Line 2B (WP3) project (Dallas Interchange)
0 0
20
14
Strategic Pillar
Cluster Departme
nt Key Performance
Indicator
Annual target
Quarter 1 Quarter 2 Mid-Year
Q1 Targ
et
Q1 Actu
al Audit
ed
Q2 Targ
et
Q2 Actual
as Repor
ted
Q2 Actu
al Verifi
ed
Variance
Rating
Q2 Reasons
for Variance
Q2 Mitigation Plan
Mid-year Targ
et
Mid-Year Resu
lts
Pillar 3: A City that delivers excellent services and protects the environment
Chief Operating Office
Human Settlement
Km of roads and storm water network provided to the required standard
32 0 0 0 0 0 This is an annualized target
Summary of work in progress is as follows: excavation, bedding, pipe laying, blanket and backfilling has started on projects feeding the KPI.
0 0
Pillar 3: A City that delivers excellent services and protects the environment
Chief Operating Office
Regional Operations & Coordination
Number of informal settlements with access to rudimentary water services
134 134 134 134 178 178 The positive variance is attributed to efficiencies in the execution of the planned work.
The efficiencies that led to the positive variance will be monitored and considered as baseline when setting targets in the next cycle of planning
134 156
Pillar 3: A City that delivers excellent services and protects the environment
Chief Operating Office
Regional Operations & Coordination
Number of informal settlements with access to rudimentary sanitation services
67 67 67 67 67 67 The positive variance is attributed to efficiencies in the execution of the planned work.
The efficiencies that led to the positive variance will be monitored and considered as baseline when setting targets in the next cycle of planning
67 67
21
15
Strategic Pillar
Cluster Departme
nt Key Performance
Indicator
Annual target
Quarter 1 Quarter 2 Mid-Year
Q1 Targ
et
Q1 Actu
al Audit
ed
Q2 Targ
et
Q2 Actual
as Repor
ted
Q2 Actu
al Verifi
ed
Variance
Rating
Q2 Reasons
for Variance
Q2 Mitigation Plan
Mid-year Targ
et
Mid-Year Resu
lts
Pillar 3: A City that delivers excellent services and protects the environment
Chief Operating Office
Human Settlement
Number of informal settlements formalized
8 0 0 0 0 0 This is an annualized target
Summary of work in progress is as follows: excavation, bedding, pipe laying, blanket and backfilling has started on projects feeding the KPI.
0 0
Pillar 1: A City that facilitates economic growth and job creation
Chief Operating Office
Community and Social Development Services
Number of new income earning opportunities facilitated by the city
25000
8 000
8139 4 000
2514 2514 -1486 The variance is attributed to the fact that the December 2018 data could not be reported due to delays in quality assuring the information for reporting
December information is still outstanding and would be available on the 25th of January
12 000
10 653
Pillar 1: A City that facilitates
Governance
Economic Development and
Rand value of investment
R'b 2,6
0 0 0 0 0 N/A N/A Please be advised that the Rand Value of
0 0
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Strategic Pillar
Cluster Departme
nt Key Performance
Indicator
Annual target
Quarter 1 Quarter 2 Mid-Year
Q1 Targ
et
Q1 Actu
al Audit
ed
Q2 Targ
et
Q2 Actual
as Repor
ted
Q2 Actu
al Verifi
ed
Variance
Rating
Q2 Reasons
for Variance
Q2 Mitigation Plan
Mid-year Targ
et
Mid-Year Resu
lts
economic growth and job creation
Support Office
Spatial Planning
facilitated by the City
Investment facilitated Key Performance Indicator (KPI) is an annual KPI. The Trade and Investment Section is currently facilitating a number of investment projects. These projects are in various stages of their respective developmental cycles and have not yet been concluded as they are still going through the facilitation process. As such, the Section has not yet registered any investment for Quarter two (2).
Pillar 1: A City that facilitates economic growth
Governance Support Office
Economic Development and Spatial Planning
Support to youth cooperatives through youth cooperative programmes/initiatives
270 60 0 75 0 0 Variance is attributed to the fact that the
A request has been submitted for the KPI to be removed during the SDBIP
135 0
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17
Strategic Pillar
Cluster Departme
nt Key Performance
Indicator
Annual target
Quarter 1 Quarter 2 Mid-Year
Q1 Targ
et
Q1 Actu
al Audit
ed
Q2 Targ
et
Q2 Actual
as Repor
ted
Q2 Actu
al Verifi
ed
Variance
Rating
Q2 Reasons
for Variance
Q2 Mitigation Plan
Mid-year Targ
et
Mid-Year Resu
lts
and job creation
indicator is not structured nor formulated according to the division’s business plan for 2018/2019 financial year. Furthermore the manner in which it is articulated poses a challenge to develop the processes and procedures on how the target will be achieved,
adjustment process
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18
Strategic Pillar
Cluster Departme
nt Key Performance
Indicator
Annual target
Quarter 1 Quarter 2 Mid-Year
Q1 Targ
et
Q1 Actu
al Audit
ed
Q2 Targ
et
Q2 Actual
as Repor
ted
Q2 Actu
al Verifi
ed
Variance
Rating
Q2 Reasons
for Variance
Q2 Mitigation Plan
Mid-year Targ
et
Mid-Year Resu
lts
monitored and evaluated.
Pillar 2: A City that cares for residents and promotes inclusivity
Chief Operating Office
Health % of City of Tshwane PHC fixed clinics providing immunisation coverage for children under 1yr of age
100 100%
100% 100%
100% 100% N/A N/A 100%
100%
Pillar 2: A City that cares for residents and promotes inclusivity
Chief Operating Office
Health % of City of Tshwane PHC fixed clinics implementing PMTCT programme
100 100%
100% 100%
100% 100% N/A N/A 100%
100%
Pillar 2: A City that cares for residents and promotes inclusivity
Chief Operating Office
Health % of City of Tshwane PHC fixed clinics providing HIV testing facilities for pregnant women
100 100%
100% 100%
100% 100% N/A N/A 100%
100%
Pillar 4: A City that keeps residents safe
Chief Operating Office
Community and Social Development Services
Number of indigent households supported by the city through its social packages
4000 1 200
1299 1
200
1946 1946 The
positive
variance
is
attribute
d to
efficienci
The efficiencies that led to the positive variance will be monitored and considered as baseline when setting targets in
2 400
3245
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Strategic Pillar
Cluster Departme
nt Key Performance
Indicator
Annual target
Quarter 1 Quarter 2 Mid-Year
Q1 Targ
et
Q1 Actu
al Audit
ed
Q2 Targ
et
Q2 Actual
as Repor
ted
Q2 Actu
al Verifi
ed
Variance
Rating
Q2 Reasons
for Variance
Q2 Mitigation Plan
Mid-year Targ
et
Mid-Year Resu
lts
es in the
executio
n of the
planned
work.
the next cycle of planning
Pillar 4: A City that keeps residents safe
Chief Operating Office
Community and Social Development Services
Number of indigent households exited from the indigent register
2 000
500 4 109 500 593 593 The
positive
variance
is
attribute
d to
efficienci
es in the
executio
n of the
planned
work.
The efficiencies that led to the positive variance will be monitored and considered as baseline when setting targets in the next cycle of planning
1 000
4702
Pillar 4: A City that keeps residents safe
Office of the City Manager
Community Safety (Emergency Services)
Percentage of compliance to the required attendance times for structural firefighting incidents
75% 75% 76.67%
75% 76.39%
76.39%
The positive variance is attributed to efficiencies in the execution of the planned work.
The efficiencies that led to the positive variance will be monitored and considered as baseline when setting targets in the next cycle of planning
75% 76.53%
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20
Strategic Pillar
Cluster Departme
nt Key Performance
Indicator
Annual target
Quarter 1 Quarter 2 Mid-Year
Q1 Targ
et
Q1 Actu
al Audit
ed
Q2 Targ
et
Q2 Actual
as Repor
ted
Q2 Actu
al Verifi
ed
Variance
Rating
Q2 Reasons
for Variance
Q2 Mitigation Plan
Mid-year Targ
et
Mid-Year Resu
lts
Pillar 4: A City that keeps residents safe
Office of the City Manager
Community Safety (Emergency Services)
Percentage of compliance with the required attendance times for Priority 1 emergency medical incidents
65% 65% 13.41%
65% 58.89 58.89 -6.11 1.Operational Fleet availability of 27% vs target of 70%. 2.Travel time of 13 minutes achieved in 90% of calls but ECC dispatch time of 2 minutes only achieved in 30% of calls.
"1.Fleet Festive season maintenance plan. Fleet production meetings.2.Simulataneous call taking and dispatching has been implemented."
65% 36.15%
Pillar 4: A City that keeps residents safe
Office of the City Manager
Community Safety (Emergency Services)
Number of Municipal Critical Infrastructure Contingency Plans (CICPs) that are in place to deal with impending and actual disaster
4 1 1 1 1 1 The positive variance is attributed to efficiencies in the execution of the planned work.
The efficiencies that led to the positive variance will be monitored and considered as baseline when setting targets in the next cycle of planning
2 2
27
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Strategic Pillar
Cluster Departme
nt Key Performance
Indicator
Annual target
Quarter 1 Quarter 2 Mid-Year
Q1 Targ
et
Q1 Actu
al Audit
ed
Q2 Targ
et
Q2 Actual
as Repor
ted
Q2 Actu
al Verifi
ed
Variance
Rating
Q2 Reasons
for Variance
Q2 Mitigation Plan
Mid-year Targ
et
Mid-Year Resu
lts
Pillar 4: A City that keeps residents safe
Office of the City Manager
Community Safety (Metro Police)
Number of by-law policing operations / interventions executed to reduce by-law transgressions
388 97 175 97 170 170 The positive variance is attributed to efficiencies in the execution of the planned work.
The efficiencies that led to the positive variance will be monitored and considered as baseline when setting targets in the next cycle of planning
194 345
Pillar 4: A City that keeps residents safe
Office of the City Manager
Community Safety (Metro Police)
Number of crime prevention operations / interventions executed to contribute to a reduction of crime throughout Tshwane
1555 388 414 389 405 405 The positive variance is attributed to efficiencies in the execution of the planned work.
The efficiencies that led to the positive variance will be monitored and considered as baseline when setting targets in the next cycle of planning
777 819
Pillar 4: A City that keeps residents safe
Office of the City Manager
Community Safety (Metro Police)
Number of road policing operations/interventions executed in order to comply with the road safety plan (Road Policing)
634 158 317 158 310 310 The
variance
is
attribute
d to the
need to
respond
to the
higher
The department will monitor the demand and use the performance recorded as the baseline to determine targets over the next planning cycle
316 627
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Strategic Pillar
Cluster Departme
nt Key Performance
Indicator
Annual target
Quarter 1 Quarter 2 Mid-Year
Q1 Targ
et
Q1 Actu
al Audit
ed
Q2 Targ
et
Q2 Actual
as Repor
ted
Q2 Actu
al Verifi
ed
Variance
Rating
Q2 Reasons
for Variance
Q2 Mitigation Plan
Mid-year Targ
et
Mid-Year Resu
lts
demand
to
conduct
more
road
policing
operatio
ns than
anticipat
ed during
planning
Pillar 5: A City that is open, honest and responsive
Office of the City Manager
Group Finance
% cash/cost coverage
1.5% 1.15%
1.20%
1.2% 2.20% 2.20%
1.00% N/A N/A 1.2% 2.20%
Pillar 5: A City that is open, honest and responsive
Office of the City Manager
Group Finance
% Capital cost 14% 3.75%
3.5% 7.50%
15.6% 15.6%
8.10% N/A N/A 7.50%
15.6%
Pillar 5: A City that is open, honest and responsive
Office of the City Manager
Group Finance
% service charges and property rates to revenue
25% 27% 14.2
%
26.25%
21.0% 21.0%
-5.25%
The variance is attributed to the withdraw of long term
The City is working on re-investing on long term investments
26.25%
21.0%
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23
Strategic Pillar
Cluster Departme
nt Key Performance
Indicator
Annual target
Quarter 1 Quarter 2 Mid-Year
Q1 Targ
et
Q1 Actu
al Audit
ed
Q2 Targ
et
Q2 Actual
as Repor
ted
Q2 Actu
al Verifi
ed
Variance
Rating
Q2 Reasons
for Variance
Q2 Mitigation Plan
Mid-year Targ
et
Mid-Year Resu
lts
investments
Pillar 5: A City that is open, honest and responsive
Chief Operating Office
Utility Services (Water and Sanitation)
Percentage reduction of non-revenue water over five years
24.06%
24.4%
31.14%
24.3%
31.74%
31.74%
-7.44%
24.3%
31.74%
Pillar 5: A City that is open, honest and responsive
Chief Operating Office
Utility Services (Energy and Electricity)
% average of annual non-revenue energy (NR.E)(Annual)
14% 16.6%
25.21%
15.0%
21.54%
21.54%
-6.54%
15.0
%
21.5
4%
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2.1.5 Mid-Year Performance per Pillar
The table below summarizes mid-year performance per pillar.
Table 3: Statistical summary of mid-year performance per Pillar
Assessment Issue Pillar 1: A City that facilitates economic growth and job creation
Pillar 2: A City that cares for residents and promotes inclusivity
Pillar 3: A City that delivers excellent services and protects the environment
Pillar 4: A City that keeps residents safe
Pillar 5: A City that is open, honest and responsive
Total number of
targets
3 3 14 8 5
Number of targets
applicable for Q2
2 3 8 8 5
Number of targets
achieved
0 3 4 7 2
Number of targets
not achieved
2 0 4 1 3
2.1.6 Mid-Year SDBIP Performance per Cluster
The table below summarizes mid-year cluster performance.
Table 4: Statistical summary of mid-year performance per Cluster
Assessment Issue COO Cluster GSS Cluster CM Cluster1
Total number of targets 22 2 9
Number of targets applicable
for mid-year
16 1 9
Number of targets achieved 9 0 7
Number of targets not
achieved
7 1 2
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2.1.7 Mid-Year SDBIP Performance per Department
Although the City has a total of 23 line function departments, only 11 departments have targets on the
corporate scorecard (Top Layer SDBIP). The table below summarizes the performance recorded by each
individual department over the period under review.
Table 5: Statistical summary of Q2 performance per department
Department Total Number of
Targets for 2018/19FY
Targets Due for
Reporting at end
of Q2
Targets Achieved at
the end of Q2
Targets not Achieved
at the end of Q2
Community and Social
Development
3 3 2 1
Emergency
Management Services
3 3 2 1
Metro Police 3 3 3 0
Economic
Development and
Spatial Planning
2 1 0 1
Group Finance 3 3 2 1
Environmental and
Agriculture
Management
1 1 0 1
Health 3 3 3 0
Housing and Human
Settlement
4 0
Regional Operations &
Coordination
2 2 2 0
Roads and Transport 3 1 1 0
Utility Services 6 6 1 5
Totals 33 26 16 10
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3. PERFORMANCE OF MUNICIPAL ENTITIES
3.1 Summary of Performance for the Municipal Entities as at Quarter 2 and Mid-Year Municipal Entities are separate legal entities headed by a Board of Directors delivering certain services to
the communities in Tshwane on behalf of the City. The City has two Municipal Entities i.e. Housing
Company Tshwane (HCT) and Tshwane Economic Development Agency (TEDA), which are bound by
shareholder agreements to assist the City realize its development objectives. Therefore, in each financial
year, Municipal Entities develop Business Plans which get to be approved by Council.
This section of the report presents the performance of the Municipal Entities against their commitments in
the Business Plans over the second quarter of the 2018/19 financial year.
Table 6: Summary of Q2 performance for the municipal entities
Entity Total Number of
Targets for
2018/19FY
Targets Due for
Reporting at end of
Q2
Targets Achieved
(Q2)
Targets not
Achieved (Q2)
Status Mid-Year
and YTD
TEDA 19 12 12 0 Overall performance of the municipal entities has improved from the first quarter with overall performance of 79.31 % as at mid-year
Housing Company Tshwane
18 17 11 6
In the 2018/19 financial year, TEDA has a total of 19 targets and 12 targets were due for
reporting at the end of quarter two:
o All the 12 targets committed to at the end of quarter two, were achieved translating to 100%
target achievement
In the 2018/19 financial year, HCT had a total of 18 targets and 17 were due for reporting at the
end of quarter two:
o Although 17 targets were committed for the end of quarter two, 11 were achieved translating
to 64.71% target achievement and 6 were not achieved translating to 35.29%.
For more details on the statistics above, please refer to Annexure C and D of this report.
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27
4. CONCLUSION
The City must implement tailored improvement plans based on the areas where performance recorded did
not meet the expectation as per the targets set to be delivered over the period under review. Each affected
line function department and entity must implement the identified performance improvement plans to
mitigate against the root causes of the noted variances on targeted performance.
34
ANNEXURE B 35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
1
2018/2019 MID-YEAR REPORT
(JULY-DECEMBER 2018)
HOUSING COMPANY TSHWANE
NON PROFIT COMPANY
Registration No: 2001/029821/08
(In terms of Section 88 of the
Municipal Finance Management Act, 2003)
SIGN OFF
ACTING CHIEF EXECUTIVE
OFFICER:
Ms. O. Nyundu
___________________________________
DATE: 04 January 2019
ANNEXURE C 68
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HOUSING COMPANY TSHWANE
NON PROFIT COMPANY
COMPANY INFORMATION:
Registration number: 2001/029821/08
Registered Address: Shop 7 & 8 Ground Floor
Bothongo Plaza West
271 Francis Baard Street
Pretoria
0001
Postal Address: P O Box 11586
The Tramshed
0126
Telephone number : (012) 358 4469
Fax number : (086) 214 8895
Website : www.thehct.co.za
Bankers : Absa Bank
Auditors : Auditor-General
Vision
An excellent social housing provider of choice in the City of Tshwane
Mission
To sustainably deliver and manage affordable social housing in the City of Tshwane
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TABLE OF CONTENTS
CHAPTER ONE: LEADERSHIP & CORPORATE PROFILE
Section 1: Corporate Profile and Overview of the entity
Section 2: Strategic Objectives
Section 3: Salient Features
Section 4: High-level organisational structure
Section 5: Foreword by Member of the Mayoral Committee (e.g. MMC Human Settlement)
Section 6: Chairperson’s Foreword
Section 7: Chief Executive Officer’s Report
Section 8: Chief Financial Officer’s Report
CHAPTER TWO: GOVERNANCE
Section 1: Corporate Governance Statement
Section 2: Board of Directors
Section 3: Board Committees
Section 4: Director’s Remuneration
Section 5: Company Secretarial Function
Section 6: Risk Management and Internal controls
Section 7: Internal Audit Function
Section 8: Corporate Ethics and Organisational Integrity
Section 9: Sustainability Report
Section 10: Corporate Social Responsibility Report
Section11: Anticorruption and Fraud
Section 12: Information and Communications Technology Governance
Section 13: Supply Chain Management and Black Economic Empowerment
CHAPTER THREE: SERVICE DELIVERY PERFORMANCE
Section 1: Highlights and Achievements
Section 2: Financial Performance
Section 3: Capital Projects
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Section 4: Performance against IDP and City Scorecard
Section 5: Assessment of Arrears on Municipal Taxes and Service Charges
Section 6: Statement on amounts owed by Government Departments and public entities
Section 7: Recommendations and Plans for the next Financial Year.
CHAPTER FOUR: HUMAN RESOURCES AND ORGANISATIONAL MANAGEMENT
Section 1: Human Resource Management
Section 2: Employment Equity
Section 3: Skills Development and Training
Section 4: Performance Management
Section 5: HIV/AIDS on the Workplace
Section 6: Employee Benefits
CHAPTER FIVE: FINANCIAL PERFORMANCE
Section 1: Statement of Financial Performance
Section 2: Statement of Financial Position
Section 3: Statement of Capital Expenditure
Section 4: Cash Flow Statement
Section 5: Report in Irregular, Fruitless and Wasteful Expenditure and Legal Processes
CHAPTER SIX: AUDITOR-GENERAL FINDINGS
Section 1: Auditor-General’s Report for the Current year
Section 2: Historical Audit Findings and Remedial Action
Section 3: Commitment by the Board of Directors
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CHAPTER ONE: LEADERSHIP & CORPORATE PROFILE
Section 1: Corporate Profile / Overview of the entity
Housing Company Tshwane (HCT) was established in year 2001 as an independent municipal entity,
wholly owned by the City of Tshwane, to develop, maintain and manage social housing and other
forms of institutional housing developments in the greater Tshwane area. The entity is responsible
for providing social housing within the identified Restructuring Zones, as well as maintenance and
management to Council owned rental stock and it’s transferred to the entity.
The entity derives its mandate from the Service Delivery Agreement with the City of Tshwane. From
this mandate the priority goals are guided by the City’s Integrated Development Plan (IDP), City’s
priorities and the Tshwane Vision 2055 outcomes.
Chapter 2 of the current City of Tshwane IDP (Strategic Intent) outlines the city’s IDP Vision 2030 and
the five Strategic Pillar guiding development in this term of office. The Strategic Pillars and the 18
priority areas as well as their actions recognize the need for a continuous and sustainable provision
of basic services to the Tshwane residents, including a variety of housing opportunities.
Section 2: Strategic Objectives
HCT has developed the Key Strategic Objectives below to give effect to its mandate execution. The
HCT’s strategic goal is to provide social housing to meet the needs of the City of Tshwane residents
and as such is supported by the following objectives:
Key Strategic Objective 1: Provision of new Social Housing units on a sustainable basis.
Key Strategic Objective 2: Effective and efficient management of HCT and Social Housing portfolio.
Key Strategic Objective 3: Strive for Financial sustainability by 2019.
Key Strategic Objective 4: Promote and practice sound governance.
The HCT strategic objectives contribute to the attainment of the Cot’s strategic objectives and
associated service delivery performance areas:
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City of Tshwane
Strategic Pillars
HCT Strategic Objective Key Performance area(s)
Pillar 3: A City that
delivers excellent
services and protects
the environment
1. Provision of new Social Housing
units on a sustainable basis
Deliver and provide new affordable rental units
2.Effective and efficient management
of HCT and Social Housing portfolio)
- Acquisition of brownfields rental stock from the
CoT
- Management of affordable rental housing in the
City
- Turnaround time for resolving tenant maintenance
requests
-Turnaround time for resolving tenant complaints
A city that facilitates
economic growth
and job creation
3. Strive for financial sustainability by
2019
Effective financial management
A City that is open,
honest and
responsive
4. Promote and practice sound
governance
Promote good governance
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Section 3: Salient Features
This section highlights what the entity has achieved in the six months period (July 2018 – December
2018).
3.1 Revenue Collection:
HCT’s average revenue collection target for the six months period (July 2018 – December 2018) for Eloff, Silwerkroon, Clarement, Capital Park, Danville and Oosmont buildings was 95.33% of the billing. For the period under review, the collection level achieved was 94.93% which is below the targeted collection rate by 0.04%.
3.2 Levies Collection:
HCT’s levies collection target for the six months period (July 2018 – December 2018) for
Clarina was 30% of the billing. For the period under review, the collection level achieved was
20.63%, which is below the targeted collection by 9.37%.
3.3 Financial Management:
The following analysis is drawn from the financial performance report for the period ended
31 December 2018. The summary is provided from different income and expenditure
categories.
Housing Company Tshwane - Table F2 Monthly Budget Statement - Financial Performance (revenue and expenditure) -
M06 December
Description Ref
2017/18
Current
Year
2018/19
Audited
Outcome
Original
Budget
Monthly
actual
Year-TD
actual
Year-
TD
budget
YTD
variance
YTD
variance
Full
Year
Forecast
R thousands %
Revenue By Source 1
Rental of facilities and
equipment 8,506 8,770 759 4,422 4,385 37 0.8% 8,770
Interest earned - external
investments 18 14 3 19 7 12 164.6% 14
Interest earned -
outstanding debtors 145 149 14 79 74 5 6.6% 149
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Transfers and subsidies 31,275 36,275 9,069 18,138 18,138 –
36,275
Other revenue 68 66 15 63 33 30 89.8% 66
Gains on disposal of PPE –
– – – –
Total Revenue (excluding
capital transfers and
contributions)
40,012 45,275
9,860
22,721
22,637 84 0.4%
45,275
Expenditure By Type
Employee related costs 6,814 17,597 1,410 4,528 8,799 (4,271) -48.5% 17,597
Remuneration of
Directors 812 1,203 233 968 602 366 60.9% 1,203
Depreciation & asset
impairment 897 992 224 474 496 (22) -4.4% 992
Finance charges 241 196 – 72 98 (26) -26.5% 196
Other materials 762 323 94 244 162 83 51.2% 323
Contracted services 3,377 17,219 472 1,892 8,609 (6,717) -78.0% 17,219
Other expenditure 4,656 6,506 629 2,018 3,253 (1,235) -38.0% 6,506
Loss on disposal of PPE 33
– – – –
Total Expenditure 3 17,591 44,036 3,062 10,196 22,018 (11,822) -53.7% 44,036
Surplus/(Deficit) 22,421 1,238 6,798 12,525 619 11,905 1922.8% 1,238
Transfers and subsidies -
capital (monetary
allocations) (National /
Provincial Departmental
Agencies, Households, Non-
profit Institutions, Private
Enterprises, Public
Corporations, Higher
Educational Institutions) 82,357 169,566 19,534 36,683 84,783 (48,100) -56.7% 169,566
Surplus/(Deficit) before
taxation 104,777 170,804 26,333 49,208 85,402 (36,194) -42.4% 170,804
Taxation –
– – – –
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Surplus/(Deficit) for the
year 104,777 170,804 26,333 49,208 85,402 (36,194)
170,804
3.4 Capital Expenditure:
As at the end of December 2018, the entity’s has not spent on operating capital expenditure
due to delay in the appointment of Executive Management positions against a budget of R239,
000 which translate to a percentage non-achievement of 100%. On the capital projects for
Chantelle and Sunnyside, the entity has spent R36.6 million against the budget of R84, 8
million which translate to percentage achievement of 56.7%.
3.5 Solvency ratio:
As at the end of December 2018, the entity continued to operate as a going concern for the
foreseeable future. The going concern of HCT over the short term (12 months) was
demonstrated considering the positive support from the City of Tshwane and it was also
supported by the current ratio which showed the liquidity of the entity as 2.47:1 (current
assets to current liabilities).
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Section 4: High-level organisational structure
HUMAN SETTLEMENT (COT)
HCT BOARD OF DIRECTORS
CHIEF EXECUTIVE OFFICER (CEO)
CHIEF OPERATIONS
OFFICER (COO)
PA TO COO
FINANCE MANAGER
BOOKKEEPER
COMPANY
SECRETARY
ACCOUNTS CLERK
SUPPLY
CHAIN OFFICER
SECURITY
GUARD
SUPERVISOR
MAINTENANCE
OFFICER
SENIOR CREDIT
CONTROLLER
SUPPLY CHAIN
MANAGER
HUMAN
RESOURCE
SUPPORT OFFICER
SECURITY
GUARDS(x10)
COMMUNITY
DEVELOPMENT
OFFICER
OFFFICE
CLEANER
HOUSING
SUPERVISOR (x6)
GENERAL WORKER
(x6)
MARKETING AND
COMMUNICATION
OFFICER
TENANT
PORTFOLIO
OFFICER
CREDIT
CONTROLLER
CLIENT SERVICE
MANAGER PROPERTY DEVELOPMENT
MANAGER
PROJECT SUPPORT
OFFICER
CLIENT SERVICE AND
OFFICE SUPERVISOR
EXEC PA TO CEO
COMPLIANCE
OFFICER
SUPPLY CHAIN
ASSISTANT
OFFICE
ASSISTANT
PROPERTY MANAGER
SENIOR HUMAN
RESOURCE OFFICER
CHIEF FINANCIAL OFFICER
(CFO)
PA TO CFO
ACCOUNTANT
CLERK OF WORKS
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Section 5: Foreword by Member of the Mayoral Committee
The City of Tshwane Metropolitan municipality needs to establish platforms that will provide
human settlements and housing development for the citizens of Tshwane. The HCT was
established as the vehicle that ensures that the City stays focused on its agenda to offer
affordable accommodation to poorer communities who have been historically marginalised from
the inner-city precincts, and business development districts, that have grown within the city.
The mandate of Housing Company Tshwane, which the entity is expected to meet, is to:
a. Develop, own and manage affordable rental housing opportunities close to employment
nodes, transport nodes, social amenities and related public services for households
earning between R1500 to R5500 (for Community Residential Units) R 5 501 and R15 000
(Social Housing) (as revised by the National Department of Human Settlements from time
to time);
b. Provide rental housing accommodation for people who do not qualify for subsidy and are
unable to participate in the formal, non-subsidised housing market;
c. Provide property management and turnaround services for low to medium density social
or rental accommodation; and
d. Manage all rental stock owned by the Council of the City of Tshwane, as and when such
is transferred to HCT.
The City is committed to support the entity and ensure that it delivers on its mandate and
becomes financially sustainable. To date, 405 units (Self Sufficient Elderly) have been transferred
to HCT for management and a plan to transfer all the residential units in the Human Settlements
Department is in place. Thus will assist the entity with rental portfolio whilst the development of
new units is underway.
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Section 6: Chairperson’s Foreword
The period under review has been most daunting for HCT. This has been as a result been due a
number of challenges that the organisation encountered. There has been a number of delays in
the execution of key outputs that were planned and all energies were channelled in ensuring that
the deliver as expected by the shareholder. HCT has seen litigation that caused a lot of delays in
terms of implementation of projects. While the litigation status still remains, HCT, with the
support of the shareholder has taken a decision to proceed with the continuation of the
Townlands project to ensure that no further delays occur.
The sourcing with the intention to filling the positions of the CEO and the CFO was also a difficult
processes given the market dynamics. Descent progress has been done and will be concluded in
January 2019.
The Board has also identified a number of gaps for the reporting period and have focused on
ensuring that corporate governance improvement processes be put in place. This includes
internal controls, sound financial management as well as employing capable personnel that who
are able to implement strategic priorities by advancing quality and best practices. Continuous
improvement is therefore standard in every area including operations and customer services.
While good progress has been achieved for strengthened partnership with CoT departments for
mutual benefit, a lot more still has to be done to manage turn -around times for effectiveness.
There has been a very healthy and beneficial engagement with both CoT, SHRA and HCT which is
aimed at ensuring that there is alignment with the mandate of the City of Tshwane as well as the
desired impact to the citizen of the city.
The first phase of the Organisational Design programme has been concluded and
recommendations of how human resources should be aligned with the structure to deliver the
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results is being discussed. This is a value proposition of capacitating the organisation for
relevance. The Change Management process will then be facilitated to align people with the
strategy to ensure a Performance and Value-driven culture.
HCT Board has taken a lead in ensuring that risk is effectively managed and that the readiness for
audits remain a priority. The commitment is therefore striving for a clean audit.
A significant improvement on effective engagement has been achieved with organised labour.
This is visible with improved morale.
HCT’s performance has been gradually improving over the past year. It is further acknowledged
that, while decent projects are being planned to address the desired results, demand and
capacity challenges to deliver remain a concern. A turn-around strategy document has been
developed which is geared towards redefining the mandate, providing effective, sustainable
and dignified affordable rental housing. The overall goal is to ensure that HCT stabilises in terms
of corporate governance, financial viability, project delivery and management of its current
assets. HCT must reach an acceptable level of liquidity, positive cash-flow and rebuild capacity
in delivering and managing affordable rental stock. The turn-around strategy and the SDA will
be tabled in the January 2019 Council meeting for approval.
Management is currently re-designing the orginaisational structure and grading so that it can
attract suitable and competent candidates to implement the strategy and ensure staff
retention. The headhunting process for a CEO is underway and will be concluded in January
2019. The recruitment process for the CFO has been concluded and appointment will be
finalized in January 2019. HCT has managed to retain its accreditation status with the SHRA.
HCT achieved an average of 41% of the targets in the period under review. The performance is
impacted by the underperformance in Q1.
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OPERATIONS
HCT was allocated with a minimal budget compared to what was requested for Capex in the
financial year 18/19 furthermore, encountered delays with approvals from the services
department for projects under implementation and planning. Due to the insufficient funding
received, The Timberlands project had to be put on hold as there was no contractor on site and
the funding obtained had to be prioritized for projects that had contractual commitment.
Both the bulk infrastructure upgrade projects (Sunnyside & Chantelle x39) suffered a 3 months
delay due to wayleave approvals and that resulted in HCT not meeting the set target for the
quarter. The Townlands tender was cancelled due to the irregularities that occurred during the
tender process. Phase 1 (691 units) of the tender was re-advertised through the panel of
contractors and the tender process has been concluded and awarded in December 2018. Phase
2 (509) will be advertised through a public bidding process in January 2019.
Vacancy rate has been maintained at a low level of 2%. A collection rate of 96, 73% was
maintained throughout the period under review. (Rent Collection Rate: 96.73%, Levies Collection
Rate: 20.08 %). Tenant management consists of tenant meetings and community development
events. Communication with tenants is done through a newsletter and office walk-ins. Document
Management and Communication has also improved. HCT complied with MFMA, Social Housing
Act and Rental Housing Act in the period under review. HCT’s cash fora position improved and
cost-to-ratio declined slightly. HCT operations were improved during the period under review.
HCT procures mainly from BEE companies and each social housing project contract mandates the
main contractor to sub-contract from BEE SMME’S about 30% of the value of the contract.
UNITS UNDER MANAGEMENT
HCT currently has 655 units in its property management portfolio. These properties include the
affordable rental property that has been recently refurbished, Eloff (90 units) and 4 commercial
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stores, the management of a transitional accommodation property, Clarina Estates (158 units)
on behalf of CoT. Recently, HCT took over management of the sufficient elderly property,
Silwerkroons (120 Units),Oosmoot (60 units), Capital Park (69),Claremont (. On the 01st July 2017
HCT took over the administration and management of additional 284 Self-sufficient Elderly Rental
Units from the City of Tshwane. In all these properties, HCT adheres to best practices of property
management.
FUNDING
HCT was allocated with a minimal budget compared to what was requested for Capex in the
financial year 18/19 furthermore, encountered delays with approvals from the services
department for projects under implementation and planning. Due to the insufficient funding
received, The Timberlands project had to be put on hold as there was no contractor on site and
the funding obtained had to be prioritized for projects that had contractual commitment.
RISK ASSESSMENT
HCT adopted the Enterprise Risk Management (ERM) strategy and policy of the City. A risk
register is updated quarterly and presented to the Finance, Risk and Social Ethics Committee
before it is approved by HCT Board of Directors. HCT endeavors to embed risk management in all
its operations. Employees are made aware of how to identify, monitor and mitigate risk in their
functional areas of work.
PREVIOUS YEARS AUDIT
HCT has been able through MCAM to resolve most of the audit findings for 2016/17 financial
year. The audit queries have reduced drastically by 33% in the recent audit, from 15 in 2016/17
to 10 in 2017/2018, the reasons being implementation of new projects (Townlands, Chantelle,
Sunnyside and Timberlands) where the development rights from the City of Tshwane was not
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capitalized as intangible assets on the financials. To mitigate against regression, management is
filling vacant executive management positions to capacitate Supply Chain and Finance
department
THE YEAR AHEAD
HCT is focused in implementing the turn-around strategy and re-position the organization. The
primary focus is to conclude the town planning processes in the 4 projects (Townlands,
Timberlands, and Chantelle & Sunnyside) and obtain funding for the top structures, thus will
enable the entity to increase the property portfolio. Management is anticipating the approval of
the revised structure in the 4th quarter and commence with the filling the vacant position. The
successful continuation of the construction in the Townlands project is a priority as it will unlock
other greenfields projects. Top structures in Timberlands is anticipated to commence in July 2019
as it is far advanced and plan approval.
Ms O. Nyundu
Acting Chief Executive Officer
Section 8: Chief Financial Officer’s Report
1. Review of Operating results
1.1 Summary of financial operating results
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The financial performance of the entity for the mid-term period (July 2018 - December 2018)
resulted into an accumulated surplus of R49 million. This was attributed to the capital grant
revenue recognized on both Sunnyside and Chantelle projects for upgrading the bulk
infrastructure. Below is the graphical presentation of operating results:
Item Original Budget Actual Variance
Income 107,420,159.00 59,404,271.00 48,015,888.00
Expenditure 22,018,074.00 10,196,288.00 11,821,786.00
Surplus 85,402,085.00 49,207,983.00 36,194,102.00
1.2. Operating revenue
Recorded variances from the budget were from revenue categories such as rental revenue,
operational grant, interest income, and other revenue and capital grant transfers. The
variances can be explained as follows:
1.2.1 Rental income
For the period under review, the Company realized revenue of R4, 4 million as compared to
the budgeted amount of R4.3 million. The variance was as a result of not budgeting for the
parking bays on the self-sufficiently elderly buildings transferred to the entity in the previous
-
20,000,000.00
40,000,000.00
60,000,000.00
80,000,000.00
100,000,000.00
120,000,000.00
Inco
me
Exp
end
itu
re
Surp
lus
Origional Budget
Actual
Variance
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financial year, however the revenue on the parking bays has been factored in during the
adjustment budget process to avoid under budgeting at the end of the financial year.
1.2.2 Operational grant
The Company recognized an operational grant of R18 million as compared to the budgeted
amount of R18 million. The second tranche of grant invoice was submitted to the City of
Tshwane in November 2018 but due to the delay in the approved Service Delivery Agreement
(SDA), money will be received once the Council has approved the SDA which will be end of
January 2019.
1.2.3 Interest Income
For the period under review, the Company earned interest income of R98, 249 as compared
to the budgeted figure of R81, 510. The variance of R16, 739 was attributed to interest on the
bank as well as interest charged to Clarina tenants on outstanding levies payment. Clarina
building is the complex transferred to Housing Company Tshwane by the City. The complex is
utilized to provide alternative accommodation to ex-Schubart Park residents. As a mitigation
strategy towards non collection of levies, some tenants have now been handed over to the
Rental Housing Tribunal who have issued the tenants with letters instructing them to pay or
failure which the eviction process will be implemented through court orders.
1.2.4 Other Income
The Company realized revenue of R62, 894 as compared to the budget figure of R33, 133. The
variance of R29, 761 was as a result of non- budgeted items like lease (administrative) fees on
the self-sufficiently elderly buildings transferred to the entity in the previous financial year,
however the revenue on lease fees has been factored in during the adjustment budget process
to avoid under budgeting at the end of the financial year.
1.2.5 Capital Grant Transfers
The Company realized capital grant revenue of R36, 7 million as compared to the budget figure
of R84, 8 million. The variance of R48, 1 million was due to the delay in the appointment of
the new contractor for Townlands projects. However, the appointment was finalized in
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December 2018 and the contractor will be taking site early January 2019 and performance will
be fast tracked with delivery of 98 units by the end of the financial year.
1.3 Operating expenses
1.3.1 Expenditure
Major expenditure variances were recorded from broad expenditure categories such as
employee related costs, remuneration of directors, finance charges, contracted services and
other expenditures.
1.3.2 Employee related costs
The Company has spent R4, 5 million as compared to the budgeted figure of R8, 8 million. The
variance of R4, 3 million was due to the delay in the appointment of Executive Management
positions. The positions were advertised and interviews conducted, the new CFO will be
joining the entity in January 2019. The headhunting process is under way for the position of
the CEO.
1.3.3 Remuneration of Directors
The Company has spent R967, 897 on Directors’ remuneration as compared to the budgeted
amount of R R601, 668. The variance was due to number of board meetings to finalise the
turnaround strategy and the appointment of executive (senior management positions).The
shortfall on the budget has been catered for in the adjustment budget process.
1.3.4 Depreciation
For the period under review, the entity has recorded depreciation of R474, 051 as compared
to the budget amount of R495, 912. The variance of R21, 861 was as a result of corrections on
the previous year’s depreciation on furniture and fittings and the depreciation has been
adjusted during the adjustment budget process.
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1.3.5 Finance Charges
For the period under review, the entity has paid R 71,879 as compared to the budgeted
amount of R97, 859 in finance charges with the variance of R25, 980. This relates to the loan
with National Housing Finance Corporation (NHFC) which was settled in October 2018 to
reduce finance charges.
1.3.6 Contracted Services
The Company has spent R1, 9 million on contracted services as compared to the budgeted
amount of R8, 6 million. The variance of R6, 7 million was due to the delay in the appointment
of service providers for security services, cleaning services on buildings under management,
building conditions assessment on take from the City of Tshwane as per the turnaround
strategy as well as non-implementation for maintenance plan on buildings under
management. The board resolved that the security and cleaning services be in sourced and
management has advertised positions and the budget has been re-allocated to employee
costs during the adjustment budget process.
1.3.7 Other Expenditures
The Company has spent R2 million on other expenditures as compared to the budgeted
amount of R3, 2 million. The variance of R1, 2 million was as a result of less amount spent on
operating expenditures. The expenditure has been moved to the 3rd quarter of the financial
year during the adjustment budget process to avoid under expenditure by the end of financial
year.
1.3.8 Other Materials
The Company has spent R244, 164 on other materials as compared to the budgeted amount
of R161, 500. The variance of R82, 664 was as a result of more material being bought internally
as the appointment of the cleaning service was provider was put on hold as per the board
resolution. The budget on other material has been factored in during the adjustment budget
process.
1.4 CASH FLOW
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The entity has received only capital grant from the City to the value of R36 million. The
collection rate at Eloff and Silwerkroon buildings has been very good since the collection is
higher by 9% as compared to the budgeted collection rate of 6%. The entity ended the mid-
term in a favourable cash position with cash on hand being R58 million.
1.5 STATEMENT OF FINANCIAL POSITION
The financial position reflects that the entity is capable of meeting its financial obligations
given that the total assets exceed total liabilities by R 225 million. This is a reflection that the
company could be not be plunged into insolvency as long as it receives the necessary support
from the shareholder. Current assets exceed current liabilities by R 45 million which indicates
that the entity is liquid. The current ratio is currently 2.47:1 versus standard norm of 1:1.
1.6 IRREGULAR, FRUITLESS AND WASTEFUL EXPENDITURE
The entity incurred fruitless and wasteful expenditure to the value of R584, 13.
1.6.2 Incident which led to fruitless and wasteful expenditure:
Late payment of VAT for the period of July 2018 which was due for payment on the 31 August
2018. As part of the internal procedures, prior to submitting the EMP 501 on e-filling, the
reconciliation must be prepared and be authorized by the Finance Manager. However, on the
31 August 2018, the Bookkeeper encountered technical problems with the Accounting
Software (SAGE PASTEL) where the information is being extracted for reconciliation and
requested assistance from Pastel Technical Support but the problem could not be resolved
the same day but was only resolved on 04 September 2018. It is unfortunate that the VAT 501
could not submitted on the 31 August 2018 and according to the SARS rules the penalty is
automatically levied by the system on the 1 September 2018. This was reported to the board
meeting of October 2018 and it was resolved that the amount must be recovered from
responsible officials. The fruitless and wasteful expenditure amounts to R584, 13.
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CHAPTER TWO: GOVERNANCE
Section 1: Corporate Governance Statement
To ensure accountability and governance arrangements are in place, Section 121(2) (c) of the
MFMA supports the requirements of Section 18(1) (d) of the MSA: information on matters of
governance should be communicated to communities. This should, according to Sections 65(1)
(a) of the MFMA and 46 of the MSA, be undertaken through the compilation and publication of
the Annual Report. The purpose of such an annual report is to promote accountability to
communities for decisions taken by the Council and matters relating to administrative structures,
throughout a financial year.
Ethical Leadership
The board provides effective leadership based on a principled foundation and the entity
subscribes to high ethical standards. Responsible leadership, characterised by the values of
responsibility, accountability, fairness and transparency, has been a defining characteristic of the
entity since the company’s establishment in 2001.
The fundamental objective has always been to do business ethically while building a sustainable
company that recognises the short-term and long-term impact of its activities on the economy,
society and the environment. In its deliberations, decisions and actions, the board is sensitive to
the legitimate interests and expectations of the company’s stakeholders.
Corporate Governance
Housing Company Tshwane applies the governance principles contained in King IV report and
continues to further entrench and strengthen recommended practices in its governance
structures, systems, processes and procedures. The Board of Directors and Executives recognise
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and are committed to the principles of openness, integrity and accountability advocated by the
King IV Code on Corporate Governance. Through this process, shareholders and other
stakeholders may derive assurance that the entity is being ethically managed according to
prudently determined risk parameters in compliance with generally accepted corporate
practices. Monitoring the entity’s compliance with King Code on Corporate Governance forms
part of the mandate of the audit committee. The entity has complied with the Code in all respect
during the year under review.
The Board of Directors has incorporated the City of Tshwane’s Corporate Governance Protocol in
its Board Charter, which inter alia regulates its relationship with the City of Tshwane as its sole
member and parent municipality in the interest of good corporate governance and good ethics.
The Protocol is premised on the principles enunciated in the King Report for Corporate
Governance for South Africa 2016 (King IV).The Company steadfastly consolidated its position in
respect of adherence to the King IV report on Corporate Governance. The entity practices are,
in most material instances, in line with the principles set out in the King IV Report. Ongoing steps
are however taken to align practices with the Report’s recommendations and the Board
continually reviews our progress to ensure that we improve our Corporate Governance. During
the year under review the Company entrenched its risk management reviews and reporting and
compliance assessments were conducted in terms of the Companies Act and the Municipal
Finance Management Act (MFMA). The annual report for the previous year was effectively
completed in accordance with the terms of section 121 of the Municipal Finance Management
Act.
Corporate Citizenship
The board and management recognise that the entity is formed under a political structure. As
such, it has a social and moral standing in society with all the attendant responsibilities. The board
is therefore responsible for ensuring that the entity protects, enhances and invests in the well-
being of the economy, society and natural environment, and pursues its activities within the
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limits of social, political and environmental responsibilities outlined in international conventions
on human rights.
Compliance with laws, rules, codes and standards
The board is responsible for ensuring that the entity complies with applicable laws and considers
adhering to non-binding rules, codes and standards.
Section 2: Board of Directors
Housing Company Tshwane has a unitary board, which consist of two (2) executives and seven
(7) non-executive directors, chaired by the non-executive director, Dr Elias Monhla. The board
meets regularly, as and when required because of the tight deadlines to stabilize the entity and
retains full control over the company. The Board remains accountable to City of Tshwane
Metropolitan Municipality, the sole Shareholder. A Service Delivery Agreement (SDA) concluded
in accordance with the provisions of the MSA governs the entity’ relationship with the City of
Tshwane. The Board provides Monthly, Quarterly, Bi-Annually and Annual Reports on its
performance and service delivery to the parent municipality as prescribed in the SDA, the MFMA
and the MSA.
Non-executive Directors contribute an independent view to matters under consideration and add
to the depth of experience of the Board. The roles of Chairperson and Chief Executive Officer are
separate, with responsibilities divided between them. The Chairperson has no executive
functions. Members of the Board have unlimited access to the Company Secretary, who acts as
an advisor to the Board and its committees on matters including compliance with Company Rules
and Procedures, statutory regulations and best corporate practices.
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The Board or any of its members may, in appropriate circumstances and at the expense of the
company, obtain the advice of independent professionals. An annual director and peer review is
undertaken, as well as a Board evaluation.
A performance evaluation of the Board is conducted at the end of the financial year. Any
shortcomings are addressed and areas of strength consolidated. The performance of board
committees are evaluated against the terms of reference.
Attendance at meetings held during the six months period was as follows:
Directors Board Finance, Risk & Ethics
Development & Projects
Human Resources and Remuneration
AGM Strat Session
Dr E. Monhla 5 √ √ Adv T.S Kholong
4 3 4 √ √
Ms. L. Mashao 5 4 5 √ √ Mr. S. Makhari 5 3 √ √
Ms. H. Mokoena
4 3 5 √ √
Prof R. Tshaka 4 4 5 √
Mr. T. Maluleka
5 √ √
The Board of Directors has adopted the Board Charter which encapsulates the City of Tshwane
Governance Protocol and includes matters of ethics, procedure and the conduct of committee
members. Registers are kept and updated on the disclosure and declaration of interests of
directors and senior management. The Board and Senior Management ensure that there is full
material compliance to all relevant legislation. The Company Secretary has certified in terms of
section 268(d) of the Companies Act that all statutory returns have been submitted to the
Registrar of Companies.
Section 3: Board Committees
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The following committees have been formed, each of which is chaired by a non-executive
director.
The Board has four committees, namely:
Finance and Risk Committee
Human Resources and Remunerations Committee
Development and Projects Committee
Ethics Committee
Audit Committee
The City of Tshwane as a parent-municipality through its policy established an independent
Audit and Performance Committee consisting of independent members, whereby the
company is represented by the Chief Executive Officer and the Board Chairperson (as and
when invited).
Finance and Risk Committee
The Board of Directors Finance and Risk committee consists of the following non-executive
directors:
Mr. S. Makhari
Adv. S.T Kholong
Ms. H. Mokoena
Section 43 (5) of the Companies Regulations, 2011 states that the Social and Ethics
Committee has the following functions:
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(a) To monitor the company’s activities, having regard to any relevant legislation, other legal
requirements or prevailing codes of best practice, with regard to matters relating to:
(i) Social and economic development, including the company’s standing in terms of the
goals and purposes of:
(a) the 10 principles set out in the United Nations Global Compact Principles; and
(b) the OECD recommendations regarding corruption;
(c) the Employment Equity Act; and
(d) the Broad-Based Black Economic Empowerment Act;
(ii) Good corporate citizenship, including the company’s:
(a) promotion of equality, prevention of unfair discrimination, and reduction of
corruption;
(b) contribution to development of the communities in which its activities are
predominantly conducted or within which its products or services are predominantly
marketed; and
(c) record of sponsorship, donations and charitable giving;
(iii) The environment, health and public safety, including the impact of the company’s
activities and of its products or services.
Human Resources and Remuneration Committee
The Board of Directors, Human Resources and Remuneration committee consist of the
following non-executive directors:
Ms. L. Mashao
Ms. H. Mokoena
Prof R. Tshaka
The remuneration committee advises the board on remuneration policies, remuneration
packages and other terms of employment for all directors and senior executives. Its specific
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terms of reference also include recommendations to the board on matters relating inter alia,
general stall policy remuneration, profit bonuses, executive remuneration, director’s
remuneration and fees, service contracts, share purchase (not applicable to HCT) and option
schemes, and retirement funds. The independent professional advisors advise the
committee.
Development and Projects Committee
The projects and development committee consists of the following non-executive directors,
i.e.
Adv. S.T Kholong.
Ms. L. Mashao
Mr. T. Maluleka
The functions of the committee are among others; Monitoring adherence to the internal
control procedures, compliance plans and bid deliverables, Development and monitoring of
projects approved by Board for the purposes of ensuring that the board fulfils its mandate
and achieves its strategic goals and objectives set in its strategic plan and Service level
agreement with its shareholders and stakeholders and Perform such other functions that
from time to time may be assigned to it by the Board .
Ethic Committee
The Ethics committee consists of the following non-executive directors, i.e
Prof R. Tshaka
Mr. S. Makhari
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Ms. T. Maluleka
Section 4: Director’s Remuneration
Entity’s Remuneration Policy
Housing Company Tshwane adopted and implements the approved City of Tshwane’s Policy
on Remuneration of Chief Executive and Non-Executive Directors of Municipal Entities, which
is also in line with the South African Institute for Chartered Accountants and in accordance
with the size of the entity. Below is the reflection of non-executive director’s remuneration for
the period under review:
Name Designation Q1 Meeting Fee
R
Q2 Meeting Fee
R
Total
R
1 Dr E. Monhla
Chairperson 52,558.48 100,048.00 152,606.48
2 Adv T.S Kholong
Non-executive 64,347.40 69,264.00 133,611.40
3 Ms. L. Mashao
Non- executive 79,739.40 96,200.00 175,939.40
4 Mr. S. Makhari
Non-executive 54,611.96 82,732.00 137,343.96
5 Ms. H. Mokoena
Non-executive 68,156.92 92,352.00 160,508.92
6 Prof R. Tshaka Non-executive 56,497.48 26,936.00 83,433.48
7 Mr. T. Maluleka Non-executive 56,497.48 71,188.00 127,685.48
TOTAL 432,409.12 538,720.00 971,129.12
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Senior Manager’s remuneration
Executive Director (Senior Management)
Quarter 1 Quarter 2 Year to date
Ms L. Makibinyane 236,814.51
314,501.33 551,315.84
Mr K.W Ramotshela 165,178.16 218,975.97 384,154.13
Mr J. Mokadikwa 107,039.44 229,712.10 336,751.54
Ms O Nyundu (Acting
allowance) 0.00 92,973.70 92,973.70
Total 509,032.11 856,163.10 1,365,195.21
Section 5: Company Secretarial Function
The Company Secretary manages the processes that ensure that the organization complies
with the company legislation and regulations and keeps board members informed of their
legal responsibilities. The Company Secretary is responsible for calling board meetings and
ensuring the implementation of their decisions. It is also the responsibility of the Company
Secretary to communicate with the shareholder on matters dealing with governance and
shareholder reporting. A Company Secretary’s work covers a wide variety of functions,
including but not limited to:
Organising, preparing agendas, and taking minutes of meetings;
Dealing with correspondence, collating information, writing report, ensuring
decisions made are communicated to the relevant people;
Contributing to meeting discussions, as and when required; and
Arranging the annual general meeting.
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Section 6: Risk Management and internal controls
HCT board monitors risk through the Finance, Risk and Ethics committee as well as
Development and projects committees. The committees monitor finance risks and project
risks and make recommendations to HCT board. Moreover, the committees are accountable
for ensuring that there is an effective risk management system within HCT. The entity
adopted the Enterprise Risk Management (ERM) strategy of the stakeholder, CoT. The HCT
board is accountable and responsible for ensuring that an adequate and effective risk
management system is in place. The board is expected to exercise the duty of care, skill and
diligence in identifying, assessing and monitoring risks as presented by Finance, Risk and
Ethics committee and Development and Projects committee.
HCT embeds risk management in all its operations. All identified risk areas are managed at
departmental level. HCT has a risk register where risks identified are constantly recorded and
monitored. HCT provides its risk register to CoT Internal Audit Risk Management Unit. HCT
maintains a strategic and operational risk register for monitoring and evaluating the
implementation and efficiency of controls and actions identified to improve current controls
in the risk register. HCT has tightened its internal controls in compliance with MFMA and HCT
policies and procedures.
Section 7: Internal Audit Function
The entity relies on the City of Tshwane Internal Audit Department. It has a specific mandate
from the Audit and Performance Committee and independently appraises the adequacy and
effectiveness of the company’s systems, financial internal controls and accounting records,
reporting its findings to the Audit and Performance Committee and HCT Board. The internal
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audit coverage plan is based on risk assessment performed at each operating unit. The
coverage plan is updated annually, based on the risk assessment and results of the audit work
performed. This ensures that the audit coverage is focused on and identifies areas of high
risk.
Section 8: Corporate Ethics and Organisational Integrity
The company has developed a Code of Conduct (‘the Code”) which has been fully endorsed
by the Board and applies to all directors and employees. The Code is regularly reviewed and
updated as necessary to ensure it reflects the highest standards of behavior and
professionalism. In summary the Code requires that at all times, all company personnel act
with utmost integrity and objectivity and in compliance with the letter and spirit of both the
law and company policies. Failure by employees to act in terms of the Code results in
disciplinary action. The Code is discussed with each new employee as part of his or her
induction training and all employees are asked to sign an annual declaration confirming their
compliance with the Code. A copy of the Code is available to interested parties upon request.
Furthermore, any breach of the Code is considered a serious offence and is dealt with
accordingly; as a result, this acts as a deterrent. The directors believe that ethical standards
are being met and fully supported by the ethics programme.
Section 9: Sustainability Report
Housing Company Tshwane has constructed a strategic pathway that will systematically build
the organisation into a capable and sustainable institution within the social housing sector.
The pathway creates a good relationship between the property management and property
development components of the company. It plots a trajectory that seeks to establish and
entrench HCT as a key player in the social housing market place within the Tshwane region.
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The sustainability pathway for the next five years will be built around the following principles:
HCT operates as a fully Social Housing Regulatory Authority (SHRA) accredited social
housing institution SHI.
The capacity of HCT is systematically strengthened and built in the short and medium
term through a mixture of insourcing, outsourcing, appointments of staff and
structured partnerships.
Committed programme of transfer of rental stock from COT to HCT.
Current and future social housing development initiatives will be lead and managed
by HCT on behalf of CoT.
HCT will increasingly target new opportunities for partnership that push it beyond the
focus on simply managing.
The storyline underpinning the HCT sustainability-approach is as follows and could be thought
of as unfolding in phases that happens in sequence and in parallel.
These phases take cognisance of where HCT is currently and where it would like to be in the
future. The phases recognise that in order to perform against its mandate, HCT must start by
focusing first on property management while building on its property development capability.
Thus, Phase 1 has been characterised as property management. This is primarily because the
`quick wins’ for the company reside in property management and also that viability is more
easily achieved if there is a focus on achieving the break-even number of rental units in the
property management portfolio of an SHI. According to research, this is calculated to be 2000
units.
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However, given the opportunities that the shareholder has identified, Phase 2 will almost
unfold in parallel to the phase 1 with HCT tackling a property development projects.
Phase 3 will focus on extending the property management and development portfolios of
HCT. During this phase, there will be stronger emphasis on integrating proactively and
systematically within the restructuring zones of the City and transport orientated spatial
restructuring that the CoT in embarking on. This proactive approach will be based on more
systematic planning informed by demand and supply based information and closer analysis
of the planned activity in the restructuring zones. HCT will focus on developing a social
housing master plan. Phase 3 will also look at some opportunities for partnerships in terms
of both development and property management.
Phase 4 – will focus on a more structured and intense focus on sustaining and extending the
growth of HCT where newly-developed is continuously managed within.
The diagram below outlines the phased approach to how the HCT strategy will be rolled out
over the next five years.
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Section 10: Corporate Social Responsibility Report
The Company does not have any Corporate Social Investment function at this stage.
Section 11: Anti-corruption and Anti-Fraud Framework
HCT has put in place strategies to prevent corruption, fraud and theft. The risk areas are
around supply chain and sub-letting. The Separation of Duties Policy is in place to mitigate
such risks. The CoT Internal Audit also reviews internal control processes of HCT including our
supply chain processes. Fruitless, Wasteful Expenditure are reported to the HCT Board
quarterly. HCT Board has established a Disciplinary Committee to take disciplinary action
against employees who commit fraud, corruption or theft.
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Anti-Corruption and Ant-Corruption Policy have been developed. This is complemented by
the Anti-Corruption and Fraud Prevention Plan. This is as a result of the expressed
commitment of Government to fight corruption. It is also an important contribution to the
National Anti-Corruption Strategy of the country and supplements both the Public Service
Anti-Corruption Strategy and the Local Government Anti-Corruption Strategy. Those who
report incidents of fraud of corruption are protected by the Whistleblowing Policy.
The approach in preventing fraud and corruption is focused into 3 areas, namely:
Structural Strategies;
Operational Strategies; and
Maintenance Strategies.
Section 12: Information and Communications Technology
The entity is entirely part of the City of Tshwane ICT Governance and infrastructure and its
policies on ICT are monitored by management to be compliant with those of the parent-
municipality in terms of all relevant legislations i.e. the MFMA, Personal Information Protection
Act.
Section 13: Supply Chain Management and Black Economic Empowerment
Supply Chain Processes
During the current financial 2018/2019, the entity has revised the Supply Chain Policy to be
aligned with the provisions of the MFMA and the National Treasury: Municipal Supply Chain
Management Regulations, 2005. The policy will be taken to the board for approval and the policy
provides for the exclusion of awards to persons in the service of the state subject to the
exemptions and regulations issued by National Treasury from time to time. The entity is
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implementing bidding processes with separate Bid specification, Bid evaluation and Bid
Adjudication committees having been set up.
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Table
Supply Chain Management Committees: Committee
Guidelines Functions and purpose of the Committee
No of Meetings targeted
Actual Reasons Intervention/ Action Taken
Bid Specification Committee
Municipal Finance Management Act, Board Terms of Reference
Consideration and approval of the project’s scope of works for upcoming tender/bid.
2 Consideration of bid specification for: 1. Development
of a Social Housing Scheme on ERF 3525 and 3526, Marabastad, Pretoria Extension 14.
2. Re-advertisement of the Development of a Social Housing Scheme on ERF 3525 and 3526, Marabastad, Pretoria Extension 14.
All the 02 Bid specification were considered and approval.
None
Bid Evaluation Committee
Municipal Finance Management Act, Board Terms of Reference
Bids evaluation. 2 1. Development of a Social Housing Scheme on ERF 3525 and 3526, Marabastad,
The BEC evaluated 01 tender and no tender was referred back by BAC to BEC
None
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Pretoria Extension 14. 2. Re-advertisement of the Development of a Social Housing Scheme on ERF 3525 and 3526, Marabastad, Pretoria Extension 14.
2. The Re-advertised tender was evaluated successful and was not referred back to BEC by the BAC.
Bid Adjudication Committee
Municipal Finance Management Act, Board Terms of Reference
Considers the evaluation report from the evaluation committee.
2 1. Development of a Social Housing Scheme on ERF 3525 and 3526, Marabastad, Pretoria Extension 14.
2. Re-
advertisement of the Development of a Social Housing Scheme on ERF 3525 and 3526, Marabastad, Pretoria Extension 14.
The first tender was cancelled as per the BAC resolutions and they also recommended it for re-advertisement. 2. The Re-advertised tender was adjudicated successful and was not referred back to BEC
Cancellation The recommended bidder was appointed in December 2018
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The Board has ensured that the procurement policy embraced the objectives of broad-based Black Economic Empowerment and the
CEO, as the Accounting Officer of the Company, was tasked as the custodian for effective implementation. The Capital projects
implemented during this period served as valuable foundations for ensuring community participation in our BEE programmes. This
pace will be enhanced and the Company will continue to be sensitive to the financial constraints facing emerging black businesses.
The entity has made a number of quotation-based awards for property maintenance and management projects that the entity
undertakes from time to time. HCT is committed to the development of BEE SMME’s. No unsolicited bids were made by the company
in the period under review. In instances where there are deviations from the Supply Chain processes, irregular, wasteful and fruitless
expenditure, management report these to the board.
HCT’s Bid Adjudication Committee Structure and non-compliance with the requirements
Table
Supply Chain Management procurement threshold and delegations (Table 10) Value of Purchase
Procurement method and requirements
Delegated Authority
Oversight role Procurement requirements defaults
Reasons Intervention/ Action Taken
0 to R2,000 Petty cash Accounting Officer Senior Finance Officer
None Entity Complied
None
R2 001 to R10 000 Three quotations system
Accounting Officer Senior Finance Officer
R 6,110.00 R 6,006.09
It was an emergency and it was impractical and
None
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Supply Chain Management procurement threshold and delegations (Table 10) Value of Purchase
Procurement method and requirements
Delegated Authority
Oversight role Procurement requirements defaults
Reasons Intervention/ Action Taken
impossible to follow the official procurement processes
R10,000 to R30 000 Three quotations system
Accounting Officer Senior Finance Officer
R 12,000.00 R 22,908.00
It was an emergency and it was impractical and impossible to follow the official procurement processes
None
R30 001 to R200 000 Three written quotations system.
Accounting Officer Senior Finance Officer
R 67,875.33 R 62,027.55
It was an emergency and it was impractical and impossible to follow the official procurement processes
None
Tenders above R200 000 to R10 million and long term contracts
Competitive Bidding Accounting Officer Senior Finance Officer
None None None
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Supply Chain Management procurement threshold and delegations (Table 10) Value of Purchase
Procurement method and requirements
Delegated Authority
Oversight role Procurement requirements defaults
Reasons Intervention/ Action Taken
Tenders above R10 million
Competitive Bidding Accounting Officer/Board of Directors
Accounting Officer None None None
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BEE SMME Spend
HCT procures mainly from BEE companies and all major contracts have a sub-contracting clause of 30%
of the value of the contract to BEE SMME’s in line with one of HCT’s strategic objectives. HCT has
achieved a 39.48% BEE SMME spend against the target 35%.
BEE SMME Summary:
Table 8 Capex and Opex BEE SMME Spend
CAPEX Quarter 1 Quarter 2 TOTAL
Actual capex spent 8,399,482 28,283,865 36,683,347
Actual capex spent on BEE SMME’s 8,399,482 28,283,865 36,683,347
% Actual Capex spent on BEE SMME’s 100.00% 100.00% 100.00%
OPEX
Actual Opex spent 1,465,996 2,688,362 4,154,358
Actual Opex spent on BEE SMME’s 274,157 1,351,709 1,625,866
% Actual Opex spent on BEE SMME’s 18.70% 50.28% 39.14%
TOTAL SPENT OVERALL 9,865,478 30,972,228 40,837,705
TOTAL SPENT ON BEE SMME’s 8,673,639 29,635,574 38,309,213
TOTAL BUDGET ON BEE SMME 48,528,396 48,517,429 97,045,825
% SPENT ON BEE SMME’s AS COMPARED TO THE BUDGET
17.87% 61.08% 39.48%
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CHAPTER THREE: SERVICE DELIVERY PERFORMANCE
Section 1: Highlights and Achievements
Highlights Narrative
1. The approval of turn-around strategy and the
implementation.
The turn-around strategy and the implementation plan has
been approved by the board in July 2019 and the revised SDA
and the strategy will be serving at Council for approval
2
Conclusion of the CFO’s recruitment process
The positions was advertised and the interview was
concluded. The two top scoring candidates were taken for
compency assessment and the appointment will be concluded
in January 2019
3.
Retention of Conditional Accreditation with SHRA
HCT retained its conditional accreditation with SHRA, enabling
the entity to access grant funding for its social housing
projects.
4.
Re-design of Organizational Structure and grading
The first phase of the Organisational Design programme has been concluded and recommendations of how human resources should be aligned with the structure to deliver the results is being discussed. This is a value proposition of capacitating the organisation for relevance. The Change Management process will then be facilitated to align people with the strategy to ensure a Performance and Value-driven culture.
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Section 2: Financial Performance
Table 3.3 below reflected the total unit projections on the capital projects to be implemented by
the entity during the outer years.
2.1.1 Revenue
The Company posted revenue of R 59 million for the six months period, a decrease of 18% as
compared to the previous year Mid-Year (2017: R72 million). The grant from the Shareholder
contributed 92% of the total revenue received R54 million, this being a decrease of 19% as
compared to the previous year (R67 million). Rental revenue increased by 5% to R 4, 4 million
(2017: R4, 2 million). Other income increased by 172% as compared to the previous year, R161, 143
(2017: R59, 126).
2.1.2 Results of Operations
Operational costs increased by 488% as compared to the previous year to R10 million during this
period (2017: R1, 7 million). The key operational costs that contributed to higher expenditure relates
to contracted services, other material as well as other operational expenditures. The entity has
increased the budget on contracted services for the implementation of the turnaround strategy and
will be conducting building condition assessment and tenant regularization on buildings to be
transferred to the entity by City of Tshwane.
The entity posted a surplus of R 59 million for the period under review, against a surplus of R 70
million for the previous year. A decrease on the surplus is as a result of the delay in the
appointment of the new contractor for Townlands project. However, the contractor has been
appointed and will be taking site in January 2019 to fast tract delivery of 98 social housing units by
the end of the financial year.
2.1.3 Cash Flow
The entity has received R36 million grant from the City for the implementation of projects and to
sustain its operations. The operational grant contributed 92% of operational costs. The rental
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income increased by 56% (R4, 4 million) as compared to prior year (2017: R4, 2 million. The
company ended the year in a favourable cash position with cash on hand being R58 million (2017:
R16 million). The increased cash balance is a result of delay in the appointment of the new
contractor for Townlands project.
2.1.4 Statement of Financial Position
The Investment property has been reclassified to property, plant and equipment (PPE) due to
amendments on GRAP standards. Fixed assets (PPE) increased by R 179 million due to
implementation of Chantelle and Sunnyside projects which are capitalized as assets under
construction.
The ability of the company to meet its financial obligations decreased as compared to the previous
year, with the current ratio test decreasing to 2.47:1 (2017= 5.91:1). The net current asset base
increased by R225 million.
The increase in the Trade and Other Receivables was as a result of operational grant not yet paid
by the City of Tshwane during the period under review. The delay was caused by the Service
Development Agreement that has to be submitted to Council for approval and once is approved
the operational grant will be paid to the entity.
There has been a significant increase in Trade and Payables due to non-spending of the capital
grant on Townlands project but the expenditure will improve in quarter 3 since the contractor has
been appointed in December 2018.
Section 3: Capital Projects
HCT was allocated with a minimal budget compared to what was requested for Capex in the
financial year 18/19 furthermore, encountered delays with approvals from the services
department for projects under implementation and planning. Due to the insufficient funding
received, The Timberlands project had to be put on hold as there was no contractor on site and
the funding obtained had to be prioritized for projects that had contractual commitment. Both the
bulk infrastructure upgrade projects (Sunnyside & Chantelle x39) suffered a 3 months delay due
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to wayleave approvals and that resulted in HCT not meeting the set target for the quarter. The
Townlands tender was cancelled due to the irregularities that occurred during the tender process.
Phase 1 (691 units) of the tender was re-advertised through the panel of contractors and the
tender process has been concluded and awarded in December 2018. Phase 2 (509) will be
advertised through a public bidding process in January 2019.
Section 4: Performance against IDP and City Scorecard (SDBIP)
Set out below, is an analysis of the entities performance against its KPIs for the financial year
2018/2019 as set out in the City’s IDP scorecard.
As will be seen, significant progress against the set targets has been made. This indicates important
success by the entity, and our partner-departments in enhancing the performance and capability
of the entity. The following also demonstrates the developing entity’s business model in delivering
on the mandate by the CoT to develop sustainable social housing and institutional housing within
the city.
This section of the report analyses the performance of the entity in terms of the annual business
plan scorecard, measuring performance in terms of both the entity’s impact and its financial and
resource management.
1. Key performance area: Deliver and provide new social housing units on a sustainable basis
Construction of Social Housing Units (Targets: 200 foundations completed in Townlands;
Trenching,
Pipe laying, Backfilling, Commissioning & Closeout on both Chantelle X39 and Sunnyside and
circulation of designs & comments from internal departments on Timberlands).
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The tender for Townlands project was cancelled due to the concerns raised and the legal opinion
obtained from the legal team representing HCT (Geldenguys and Malatjie). Procurement for phase
1(691 units) has been concluded and awarded. Phase 2 (509 units) will be advertised in a public
bidding process in January 2019. Targets will be duly adjusted on the business plan during the
2018/19 budget adjustment period. The wayleave approval process for Chantelle project delayed
the project by 3 months. During pipe-jacking for the sewer line, the contractor came across a lot of
boulders that slowed down the progress. The contractor has been awarded extension of time and
the targets will be duly adjusted on the business plan during the 2018/19 budget adjustment
period. On Sunnyside project there has been delays with the Electricity department with regards
to obtaining the required documents and approvals. The matter has been escalated to the Group
Head for intervention and targets will be duly adjusted on the business plan during the 2018/19
budget adjustment period. On Timberlands project, there is a delay in obtaining clearance
certificate for the rates and taxes on the property which is delaying the progress of the application
to other department. The matter will be escalated to the divisional head for intervention.
2. Key performance area: Effective and Efficient management of HCT and Social Housing
portfolio
Occupancy rate as a % of housing units under management (Targets: Occupancy: 97 %)
The target has been achieved with 97%
Turnaround time to allocate vacant units (Target: 1.5 months after vacating).
Target has not achieved as turnaround time was 2 months after vacating
% of maintenance complaints case files closed within turnaround time (Target: 77%).
Target has been over achieved by 12% translating into 89%
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3. Key performance area: Strive for financial sustainability by 2019 (35% BEE SMME spend; % of
Annual budget spent; Rent Collection Rate of 96% on Eloff and Silwerkroon; Rent Collection
rate of 95% on Capital Park, Claremont, Danville and Oosmont & Levies Collection Rate of
30%; Liquidity Ratio of 1:1 )
Development of BEE SMMEs (Target: 35% BEE SMME spend)
Target has been over achieved by 4.48%, with the actual expenditure of 39.48%
Manage budget processes of the entity in accordance with regulatory framework (Target: 50% of
Annual Budget spent)
Target has not been achieved with the actual expenditure of 43.80%.
Rental Collection (Target: Rent Collection Rate of 96% for Eloff)
Eloff target has been achieved with actual collection rate of 99.05%
Rental Collection (Target: Rent Collection Rate of 96% for Silwerkroon)
Silwerkroon target has been achieved with actual collection rate of 99.12%
Rental Collection (Target: Rent Collection Rate of 95% for Capital Park)
Capital Park target has been achieved with actual collection rate of 96.09%
Rental Collection (Target: Rent Collection Rate of 95% for Claremont)
Claremont target has not been achieved with actual collection rate of 86.73%
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Rental Collection (Target: Rent Collection Rate of 95% for Danville)
Danville target has not been achieved with actual collection rate of 94.40%
Rental Collection (Target: Rent Collection Rate of 95% for Oosmont)
Oosmont target has not been achieved with actual collection rate of 94.20%
Levies Collection (Target: Levies Collection Rate of 30% for Clarina)
Under the current SDA between HCT and CoT, HCT does not vet and process applicants before they
are accommodated in Clarina. This is done by CoT and they present those tenants (most of whom are
unemployed and indigent), to HCT to accommodate them in available rental units. Thus, this target
was not achieved.
Maintaining entity asset liquidity to an acceptable level (Target: Achieving Liquidity Ratio of 1:1).
Target has been achieved with the ratio of 2.47:1.
4. Key performance area: Promote and practices sound governance (Strategic Review; Policies
Review )
The target is not applicable to the period under review.
Section 5: Assessment of Arrears on rental revenue
5.1 Assessment of Debtor book of the entity
Detail 0-30 days 31-60 days 61-90 days 91-180 days 181& over Total
Debtor’s Age
Analysis by
income source
R 186,261
R129,308
R116,544
R105,742
R1,172,352
R1,710,207
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The total debtor’s amount to R1, 710,207 managed by entity. The accumulated provision for bad
debts amounts to R 1, 524,436.
5.2 Amounts owed by entity for service charges
Name of Entity Amount Owed Status Comments
Housing Company
Tshwane
R0.00 No amount owed. No amount owed.
5.3. Assessment of Directors’ and senior managers’ municipal accounts
Name of Director/Senior
Managers
Designation Name of Municipality Comments
Dr E. Monhla Director (Chairperson)
City of Tshwane Up to date
Adv T.S Kholong Director City of JHB Up to date
Ms. L. Mashao Director City of Tshwane Up to date
Mr. S. Makhari Director City of JHB Up to date
Ms. H. Mokoena Director City of JHB Up to date
Prof R. Tshaka Director City of Tshwane Up to date
Mr. T. Maluleka Director City of Tshwane Up to date
Mr. J Mokadikoa COSEC City of Tshwane Up to date
Ms O. Nyundu ACEO City of JHB Up to date
Mrs L Makibinyane Finance Manager City of Tshwane Up to date
Mr W Ramotshela Property Manager City of Tshwane Up to date
Section 6: Statement on amounts owed by Government Departments and Public Entities
Name of Department Amounts owed Account Status Comments
City of Tshwane N/A N/A N/A
Section 7: Recommendation and Plans for next six months
HCT will prioritize the following:
Approval of the organizational structure
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Filling of vacant critical positions
Implementation of Townlands and Timberlands projects
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CHAPTER FOUR: HUMAN RESOURCES AND ORGANISATIONAL MANAGEMENT
Section 1: Human Resource Management
The entity’s overall objective as set out in its employment policy is to ensure that the company’s
employment practices and remuneration policies motivate and retain talented employees and create
an attractive environment for all employees. The employment policy is periodically reviewed to ensure
that it remains relevant and practical for the changing needs of current and potential employees. Our
vision is to be the employer of choice in our field. We aim to be at the top end of compliance by
including such requirements into our working practices. In prior years, the HCT’s limited social housing
portfolio hindered its expansion in terms of human resources or skills/capacity to effectively carry out
its mandate. In the light of new developments around additional social housing units to be managed
by HCT, as well as the accreditation of the company by the Social Housing Regulatory Authority (SHRA),
the HCT Board of Directors approved the implementation of a human resources development plan
which has thus far enabled the company’s capacity to be brought up to an acceptable level to enable
it to carry out social housing development and management mandate.
Human Resources Head Count per UNIT
Table
Units Nr of
posts
Nr of
filled
posts
Nr of
vacancies
Vacancies
% Challenges
Intervention/Action
to be taken
Office of the Chief Executive
Officer
6 2 4 7%
The
organizational
structure and
job
descriptions
need to be
revised and
graded. The
current
approved
salary scales
are not
competitive
The new
organogram will be
developed and job
descriptions
amended.
Assistance has been
requested from the
Group Human
Capital
Management
Department to
refine the Job
Office of Chief Finance Officer
8 4 4 7%
Office of the Chief Operations
Officer 6 2 4 7%
Office of the Property
Development Manager
2 2 0 0
Office of the Property Manager 25 22 3 0.1
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Office of the Client Service
Manager
8 4 4 7%
to the market
which is
resulting in a
high staff
turnover.
descriptions and
grading.
TOTAL
55 36 19 35%
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Human Resources Head Count per UNIT
Training and development
Man
age
men
t
Type of
training
2017/18 2018/19
Gend
er
Employ
ees in
Post As
30 June
2017/1
8
Learnersh
ips
Skills
Program
mes &
Other
Short
Courses
Other
Forms of
Training
Total Gend
er
Employee
s in Post
As 30
June
2018/19
Learner
ships
Skills
Programme
s & Other
Short
Courses
Other Forms
of Training
Total Remark
Project
Managem
ent with
Microsoft
Project
Males
2
1 Male
Resigned
R16,416.00
None None None None None None
Housing
Supervisor
s 4 Males
Training
Programm
e
4
Males
Yes R24,000.00 None None None None None None
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There was no training for the period under review
The conditions or opportunities for previously disadvantaged individuals (esp. women) to progress
through the municipal entity.
Human Resources Gender and Race
Indicator Baseline 2016/17
Target
2017/18
Actual
2018/19Actual Challenges Comments
African staff % of
total staff
100% 97,29% 97,29%
Female staff as %
of total staff
51% 50% 59,45% 59,45%
African Female
managers % of
senior
management
20% 25% 75 % 75 %
Staff turnover as %
of total staff
6.25% 5,40% 5,40%
Mechanisms to reinforce the value of diversity in the workplace and the municipal entity’s related progress and
performance.
The age of employees.
Trends on total personnel expenditure over the last 3 to 5 years/ 4 quarters, compared to total budget, this will include
the financial investment in employee training and development initiatives;
FY
2014/2015
FY
2015/2016
FY
2016/2017
FY
2017/2018
FY
2018/2019
Total Salary Cost
(inclusive of directors
remuneration)
R4,914,447
R4,989,811
R8,711,241
R7,625,712
R1,657,365
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The number and name of pension and medical aid funds including an assessment of future risks or liabilities;
(The entity is not a member of any pension and medical aid scheme)
Arrear (outstanding monies) owed to the entity or the City by staff and non-executive directors.
Name of
Director/Senior
Managers
Designation Name of
Municipality
Municipal Account
Name/ Number
Account Status
as at June 2005
Comments
None N/A City of Tshwane N/A N/A N/A
Section 2: Employment Equity
The entity has employment policies that it believes are appropriate to the business and the market in
which it trades. Equal employment opportunities are offered to all employees. We firmly endorse the
four key areas of employment equity identified by the Employment Equity Act:
elimination of discrimination in decision-making;
promotion of employee diversity;
reduction of barriers to advancement of the disadvantaged; and
introduction of measures and procedures for transformation.
Current Employment Equity Profile
African Coloured Indian White Total
Male 16 16
Female 19 1 20
Total 35 0 0 1 36
Actual % 63% 0% 0% 2% 65%
Target % 89,08% 3,64% 3,64% 3,64% 100%
Gap 14 2 2 1 19
Target Total 49 2 2 2 55
Change Totals
Staff Levels:
Senior Management 4 1 0 0 5
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The entity’s employment equity programme was extremely progressive and we exceeded the targets
set. Our conviction to ensure material participation of previously disadvantaged companies and
individuals is demonstrated by the degree of procurement spent on the designated companies and
individuals.
Section 3: Skills Development and Training
The entity is committed to the maintenance of standards by supporting and training staff through its
world-class skills development programme. This programme aims to develop both technical and
people skills required for the company to conduct its business on an effective basis. Our skills
development programmes are in line with the requirements of the Skills Development Act and our
workplace plan (WSP) is aligned to our business plan and focus is placed on occupational specific
programmes, management development and legally required training.
In the 2018/19 financial year, our training will focus on the development of specific competencies
relating to our future strategy for the company i.e. property management, property development, risk
management, quality assurance, supply chain management, social housing sector based training and
financial management.
Section 4: Performance Management
Performance Management was implemented for all management levels on the organisational
structure. The balanced scorecard is the tool being used for measurement. The performance
indicators are linked to the Company’s objectives in order to have an immediate tracking of objective
achievements. Additional objectives are included to reinforce the culture of governance and risk
management among managers.
The Company started the rollout process to ensure that all employees in supervisory positions are
included in the performance management strategy. Training of underperforming officials is being
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introduced as part of our coaching and mentorship process to improve the performance levels.
Performance Management is being adopted as a positive management strategy rather than a punitive
process, and in this way employees feel comfortable to be part of the process.
The entity will continue to set new standards of service delivery and our customer relationship
programme will serve as a pillar for our on-going success. We remain firm in our commitment to sound
stakeholder relationships and are committed to managing both short-term and long-term plans to
standards that will ultimately benefit our communities. We will, however, continue to strive for
operational effectiveness and, with our customers and stakeholders, we will collectively focus on
improving the environmental well-being of our society.
Section 5: HIV/AIDS on the Workplace
The management of HIV/Aids is an important challenge facing every organisation in our country. The
entity has determined that HIV/Aids will have an impact on the following risk areas: operations, target
market risk, supplier risk, legal risk and health risk. Whilst all these risk are under further investigation,
and has adopted the following core principles as a basis for its HIV/ Aids policy:
Continuously assess the risks posed by HIV/Aids on the business;
Limit the number of new infections among employees;
Ensure employees living with HIV/ Aids are aware of their rights and that their rights are respected
and protected;
Provide care and support to employees living with HIV/Aids.
5.1 Education
To build on the awareness programme, an on-going education programme has been instituted. The
first place of this programme was to train peer educators who will then provide HIV/Aids education
to all staff on an on-going basis. Peer educators received training on lay counselling, grief
management, company benefits, first aid and treatment of workplace injuries.
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Section 6: Employee Benefits
The Company does not participate in any retirement benefit scheme at this stage. However
management has started doing a benchmarking exercise, which is comparing what other Municipal
owned entities and SHI are paying versus what HCT is currently paying.
CHAPTER FIVE: FINANCIAL PERFORMANCE
Section 1: Statement of Financial Performance
Housing Company Tshwane - Table F2 Monthly Budget Statement - Financial Performance (revenue and expenditure) - M06 December
Description Ref
2017/18 Current
Year 2018/19
Audited Outcome
Original Budget
Monthly actual
Year-TD actual
Year-TD budget
YTD variance
YTD variance
Full Year Forecast
R thousands %
Revenue By Source 1 Rental of facilities and
equipment 8,506
8,770
759
4,422
4,385 37 0.8%
8,770
Interest earned - external investments
18
14
3
19
7 12 164.6%
14
Interest earned - outstanding debtors
145
149
14
79
74 5 6.6%
149
Transfers and subsidies 31,275
36,275
9,069
18,138
18,138 –
36,275
Other revenue 68
66
15
63
33 30 89.8%
66
Gains on disposal of PPE –
–
–
–
–
Total Revenue (excluding capital transfers and contributions)
40,012
45,275
9,860
22,721
22,637 84 0.4%
45,275
Expenditure By Type
Employee related costs 6,814
17,597
1,410
4,528
8,799 (4,271) -48.5%
17,597
Remuneration of Directors
812
1,203
233
968
602 366 60.9%
1,203
Depreciation & asset impairment
897
992
224
474
496 (22) -4.4%
992
Finance charges 241
196
–
72
98 (26) -26.5%
196
Other materials 762
323
94
244
162 83 51.2%
323
Contracted services 3,377
17,219
472
1,892
8,609 (6,717) -78.0%
17,219
Other expenditure 4,656
6,506
629
2,018
3,253 (1,235) -38.0%
6,506
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Loss on disposal of PPE 33
–
–
– –
Total Expenditure 3 17,591
44,036
3,062
10,196
22,018 (11,822) -53.7%
44,036
Surplus/(Deficit) 22,421
1,238
6,798
12,525
619 11,905 1922.8%
1,238
Transfers and subsidies - capital (monetary allocations) (National / Provincial Departmental Agencies, Households, Non-profit Institutions, Private Enterprises, Public Corporations, Higher Educational Institutions)
82,357
169,566
19,534
36,683
84,783 (48,100) -56.7%
169,566
Surplus/(Deficit) before taxation
104,777
170,804
26,333
49,208
85,402 (36,194) -42.4%
170,804
Taxation –
–
–
– –
Surplus/(Deficit) for the year
104,777
170,804
26,333
49,208
85,402 (36,194)
170,804
Section 2: Statement of Financial Position
Housing Company Tshwane - Table F4 Monthly Budget Statement - Financial Position - M06 December
Vote Description Ref
2017/18 Current Year
2018/19
Audited Outcome
Original Budget
Adjusted Budget
Year-TD actual Full Year Forecast
R thousands
ASSETS
Current assets
Cash 62,360 11,854 58,815 11,854
Consumer debtors 148 402 186 402
Other debtors 105 329 18,240 329
Total current assets 62,613 12,585 – 77,241 12,585
Non -current assets Property, plant and
equipment 142,519 379,754 178,733 379,754
Intangible 465 461 –
Total non -current assets 142,985 379,754 – 179,194 379,754
TOTAL ASSETS 205,597 392,339 – 256,435 392,339
LIABILITIES
Current liabilities
Borrowing 315 315 – 315
Consumer deposits 607 557 971 557
Trade and other payables 27,113 697 29,899 697
Provisions 429 663 451 663
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Total current liabilities 28,465 2,233 – 31,321 2,233
Non- current liabilities
Borrowing 1,227 911 – 911
Total non- current liabilities 1,227 911 – – 911
TOTAL LIABILITIES 29,692 3,144 – 31,321 3,144
NET ASSETS 1 175,906 389,194 – 225,114 389,194
COMMUNITY WEALTH/EQUITY
Accumulated Surplus/(Deficit) 162,269 375,558 211,478 375,558
Reserves 9,023 9,023 9,023 9,023
Share capital 4,614 4,614 4,614 4,614
TOTAL COMMUNITY WEALTH/EQUITY 1 175,906 389,194 – 225,114 389,194
Section 3: Statement of Capital Expenditure
Housing Company Tshwane - Table F3 Monthly Budget Statement - Capital Expenditure - M06 December
Description Ref
2017/18 Current
Year 2018/19
Audited Outcome
Original Budget
Adjusted Budget
Monthly actual
Year-TD actual
Year-TD
budget
YTD varianc
e
YTD varianc
e
Full Year Forecast
R thousands 1 %
Capital expenditure by Asset Class/Sub-class
Other assets 73,121 169,716 –
19,534
36,683
84,847
48,164
56.8%
169,716
Operational Buildings 162
150 – – –
64
64 100.0%
150
Municipal Offices 162
150 – – –
64
64 100.0%
150
Housing 72,959 169,566 –
19,534
36,683
84,783
48,100 56.7%
169,566
Staff Housing –
– – – –
–
– –
Social Housing 72,959
169,566 –
19,534
36,683
84,783
48,100 56.7%
169,566
Computer Equipment –
100 – – –
55
55 100.0%
100
Computer Equipment –
100 – – –
55
55 100.0%
100
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Furniture and Office Equipment –
250 – – –
120
120 100.0%
250
Furniture and Office Equipment –
250 – – –
120
120 100.0%
250
Total Capital Expenditure 1 73,121
170,066 –
19,534
36,683
85,022
48,339 56.9%
170,066
Funded by: Nationa
l Government – – –
–
–
Provincial Government 29,145
133,566 – –
66,783
66,783 100.0%
133,566
Parent Municipality 43,814
36,000
19,534
36,683
18,000
(18,683)
-103.8%
36,000
District Municipality – – –
–
–
Transfers recognised - capital 72,959
169,566 –
19,534
36,683
84,783
48,100
(0)
169,566
Public contributions & donations 6 – –
–
–
Borrowing 3 – –
–
–
Internally generated funds 162
500 – –
238
238 100.0%
500
Total Capital Funding 4 73,121
170,066 –
19,534
36,683
85,021
48,338
0
170,066
Section 4: Cash Flow Statement
Housing Company Tshwane - Table F5 Monthly Budget Statement - Cash Flows - M06 December
Description
2017/18 Current
Year 2018/19
Audited Outcome
Original Budget
Year-TD actual
Year-TD budget
YTD variance
YTD variance
Full Year Forecast
R thousands %
CASH FLOW FROM OPERATING ACTIVITIES
Receipts
Other revenue 8,568 7,825 4,429 3,912 517 13.2% 7,825
Government - operating 31,275 36,275 – 18,138 (18,138) -100.0% 36,275
Government - capital 104,153 169,566 36,000 84,783 (48,783) -57.5% 169,566
Interest 163 163 19 82 (62) -76.6% 163
Payments Suppliers and employees (47,517) (43,130) (7,975) (21,565) 13,590 -63.0% (43,130)
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Finance charges (241) (196) (54) (98) 44 -45.1% (196)
NET CASH FROM/(USED) OPERATING ACTIVITIES 96,401 170,503 32,420 85,251 (80,100) -94.0% 170,503
CASH FLOWS FROM INVESTING ACTIVITIES Receipts
Proceeds on disposal of PPE – – Payments
Capital assets (73,121) (170,066) (34,388) (85,033) 50,645 -59.6% (170,066)
NET CASH FROM/(USED) INVESTING ACTIVITIES (73,121) (170,066) (34,388) (85,033) (50,645) 59.6% (170,066)
CASH FLOWS FROM FINANCING ACTIVITIES Receipts
Borrowing long term/refinancing – – Payments
Repayment of borrowing (315) (315) (1,559) (158) (1,402) 888.8% (315)
NET CASH FROM/(USED) FINANCING ACTIVITIES (315) (315) (1,559) (158) 1,402 -888.8% (315)
NET INCREASE/ (DECREASE) IN CASH HELD 22,964 121 (3,528) 61 (3,588) -5909.0% 121
Cash/cash equivalents at the year begin: 39,396 11,732 62,343 11,854 50,489 39,396
Cash/cash equivalents at the year- end: 62,360 11,854 58,815 11,914 46,901 393.7% 39,518
Section 5: Report on Irregular, Fruitless and Wasteful Expenditure and Legal Processes
The entity incurred fruitless and wasteful expenditure to the value of R584, 13 in quarter 1.
Incident which led to fruitless and wasteful expenditure:
Late payment of VAT for the period of July 2018 which was due for payment on the 31 August 2018.
As part of the internal procedures, prior to submitting the EMP 501 on e-filling, the reconciliation must
be prepared and be authorized by the Finance Manager. However, on the 31 August 2018, the
Bookkeeper encountered technical problems with the Accounting Software (SAGE PASTEL) where the
information is being extracted for reconciliation and requested assistance from Pastel Technical
Support but the problem could not be resolved the same day but was only resolved on 04 September
2018. It is unfortunate that the VAT 501 could not submitted on the 31 August 2018 and according to
the SARS rules the penalty is automatically levied by the system on the 1 September 2018. This was
reported to the board meeting of October 2018 and it was resolved that the amount must be recovered
from responsible officials. The fruitless and wasteful expenditure amounts to R584, 13.
In Quarter 1 and Quarter 2 of this period under review, there was no irregular.
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CHAPTER SIX: AUDITOR-GENERAL FINDINGS
Section 1: Auditor-General’s Report for the Current Year
Note: The Constitution S188 (1) (b) states that the functions of the Auditor-General includes the
auditing and reporting on the accounts, financial statements and financial management of all
municipalities. MSA section 45 states that the results of performance measurement must be audited
annually by the Auditor-General.
Refer to the Annual Financial Statements set out in Chapter 5 and the timescale for the audit of these
accounts and the audit of performance and the production of reports on these matters by the Auditor
General as set out in this Chapter.
Include a comparison of the previous audit opinions and share a narrative that analyses the reasons
for the outcome of the opinion. This should be at a high-level to assist the reader in understanding the
reasons for the audit outcomes.
2013/14 2014/15 2015/16 2016/17 2017/2018
Audit Opinion Unqualified Unqualified Unqualified Unqualified Unqualified
Section 2: Historical Audit Findings and Remedial Action
ANALYSIS OF 2017/18
NEW IN 2017/18 REPEAT FINDINGS AG FINDINGS RESOLVED
Matters affecting Audit Opinion 6 2 3
Compliance 2 0 0
Important Matters 2 0 1
Total 10 2 4
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58 | P a g e
Section 3: Commitment by the Board of Directors
This section should provide a statement/clause from the Board that it has satisfied itself that the
remedial actions taken or to be taken on matters raised by the Auditor-General are adequate.
The HCT Board noted, considered and approved the management action plans/remedial actions at its
special meeting of 06 December 2018 as recommended by the Finance and Risk Committee.
In order to achieve compliance with the Auditor-General directive, the performance assessment (as
per section 121(4)(c)) compare the actual performance against the measurable performance objectives
set in the SDAs and other agreements between the entities and the COT.
The practice has been to compare performance against the City’s IDP and scorecard. The final result
may be the same, but it is prudent to mention the fact that the performance is compared to the SDA’s
objectives (as contained in the IDP and scorecard.)
Further a short discussion of internal controls and system descriptions should be included in the
assessment. This should be followed by a short discussion on the objectives, with regards to the
measurability (specific, measurable and time bound) and consistency thereof.
The performance must be stated and compared to the objectives. The practice of doing this under the
heading of KPA’s and thereafter by considering the performance against individual KPI’s would most
likely be compliant.
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1 | P a g e
AG audit findings AG’s Recommendations Corrective action implemented in
resolving findings from the AG
Responsible
Person
Target date
Matters affecting the audit report
1 Misstatement of intangible assets
Developmental rights granted by the
City of Tshwane on Townlands,
Timberlands, Sunnyside and Chantelle
projects were not accounted for as
part of intangible assets on the
financial statements
Management should perform a valuation
of the development rights and include
them on asset register as intangible assets
per the requirement of GRAP
The valuation was performed and the
development right was recognised as
Intangible assets on the financial
statements
Finance
Manager
with the
assistance
from the
Office of the
Group CFO
30 November
2018
Resolved
2. Percentage of reported achievement
misstated – turnaround in resolving
tenants complained increased
It was identified that there was no
input information for the complaints
received to support reported
achievement.
Management should adjust the annual
performance report to indicate the
accurate performance in relation to the
target and be supported by reliable
evidence.
Management to put in place quality
assurance process to ensure accurate
reporting.
Management has adjusted 2017/18
Annual Performance Report and Annual
Report. The target will be removed on
the business plan for the 2018/19 to
avoid confusion.
Property
Manager
30 November
2018
Resolved
3. Splitting of quotations to avoid
competitive bidding process which
lead to irregular expenditure
The transactions of similar nature and
acquisition of which took place at
The accounting officer should ensure that
the SCM regulation and policy are
implemented appropriately and
consistently at all times.
The entity is in a process of appointing
the Supply Chain Manager to address
the capacity challenge and while in the
process of appointing the SCM, the
Accounting
Officer
31 January 2018
In progress
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2 | P a g e
close proximity of each other in
separate transactions. Had these
goods been procured as one
transaction, they would have
exceeded the threshold of R200 000
procured by from the same service
provider, it must be noted that the
cleaning services is required for the
whole year therefore management
must have plan ahead to procure the
cleaning services through
The accounting officer must ensure strict
compliance with the SCM regulations and
guard against the circumvention of such
entity will request assistance from the
City to second the Supply Chain Official.
4. Invoices not paid within 30 days Management should monitor and review adherence to controls by officials to ensure that all invoices are paid within 30 days.
Management will monitor and review adherence to controls by officials to ensure that all invoices are paid within 30 days
Acting CEO &
Finance
Manager
30 June 2018
This will be a
repeat finding as
the previous
ACEO was not
approving the
invoices
5. Misstatements in the financial
statements – Review of the financial
statements (Related party note)
The prior year amount (R 22 640) of
Deposit owed by the City of Tshwane
(Water and Electricity) was disclosed
again in the current financial year
Management should ensure that when preparing the annual financial statements, they comply with requirements of GRAP
The Chief Finance Officer will be appointed and will verify the information disclosed on the AFS as compared to the reconciliations on the Audit File prior to submission for audit.
Board of
Directors
Finance
Manager and
The CFO
30 December
2018
The CFO has been
appointed and he
will verify the
Financial
Statements for
December 2018
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3 | P a g e
without adding the movements (Note
31).
In progress
6. Understatement of payables by
R294,407
Management should review internal
controls relating to trade and other
payables from exchange transaction to
ensure that information provided for
disclosure in the financial statements is
relevant, accurate and reliable.
Management should exercise oversight
responsibility over financial statements.
Management should adjust the trade and
other payables from exchange
transactions amount disclosed in the
financial statements.
Amend the AFS to include the
difference of R294 407 on payables
from exchange transactions and ensure
that information provided for
disclosure in the financial statements is
accurate.
Finance
Manager &
Property
Manager
30 November
2018
Resolved
Other important matters
7. Critical senior management Vacancies
It was noted that the positions of the
Chief Executive Office, Chief Financial
Officer and Chief Operating Officer
were vacant for more than 12 months.
Management should ensure that critical
senior management positions are filled
The board will follow the headhunting process in the appointment of the new CEO with strong leadership style and experience in Social Housing. The appointment has been concluded for the position of the CFO and he will be joining the entity in January 2018 The position of the COO will be filled during quarter 3 of the financial year
The board of
directors
31 March 2019
In progress
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4 | P a g e
pending the arbitration case of the previous COO.
8. Percentage of reported achievement
misstated – occupancy levels in units
increased.
Management should adjust the annual
performance report to indicate the
accurate performance in relation to the
target and be supported by reliable
evidence.
Put in place quality assurance process to
ensure accurate reporting.
The actual target will have to be
verified by the person who does not
compute the calculation as the second
level of quality assurance.
Property
Manager
30 December
2018
In progress
9. Percentage of reported achievement
misstated: Turnaround in resolving
tenant maintenance request increased
Management should adjust the annual
performance report to indicate the
accurate performance in relation to the
target and be supported by reliable
evidence.
Put in place quality assurance process to
ensure accurate reporting.
Management will consult the City’s
Performance Department to align the
formula of calculation to number of
units instead of average percentage.
Property
Manager
30 December
2018
In progress
Administrative matters
10. Lack of segregation of duties
The depreciation and operating lease
liability schedules supporting the year
end journals were prepared and
reviewed by the same official
(Financial Manager).
Management should exercise an oversight responsibility regarding financial and performance reporting and compliance and related internal controls by ensuring that the preparer is different from the reviewer.
The CFO will be appointed in January
2019 and will authorize the
depreciation and operating leases’
calculation done by the Finance
Manager, however in the mean-time
while the position is still vacant the
Finance
Manager,
ACEO and
CFO
30 December
2018
Resolved
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5 | P a g e
ACEO will authorize the calculation of
depreciation and operating leases.
PERFORMANCE INFORMATION FOR THE YEAR ENDED 31 DECEMBER 2018
Department
Departmental
Focus Area
Key
performance
indicator
Project Name Annual
Target Q1 Target Q1 Actual Q2 Target
Q2
Actual
YTD Target
(mid-year)
YTD Actual Comments
Work done /
Reasons for
non-
performance
Mitigation plan
Property
Development
Deliver and
provide new
social housing
units on a
sustainable basis
Number of new
units
developed
Townlands
350 units 0 completed
units
0
200 foundations
completed 0
200
foundations
completed
0
The Townlands tender was cancelled due to the concerns raised and the legal opinion obtained from the legal team representing HCT (Geldenguys and Malatjie). Not achieved
Procurement for phase 1(691 units) has been concluded and awarded. Phase 2 (509 units) will be advertised in a public bidding process in January 2019. Targets will be duly adjusted on the business plan during the 2018/19 budget adjustment period.
Chantelle
X39
Upgrading bulk
infrastructure
services
Trenching, Pipe
laying,
Backfilling
Trenching, Pipe
laying,
Backfilling is in
progress and
overall progress
is 45%
Trenching,
Pipe laying,
Backfilling,
Commissioning &
Closeout
The
project is
77%
complete
Trenching,
Pipe laying,
Backfilling,
Commissioni
ng &
Closeout
The project is
77%
complete
The wayleave approval process delayed the project by 3 months. During pipe-jacking for the sewer line, the contractor came across a lot of boulders that slowed down the progress Not achieved
The contractor has been awarded extension of time and the targets will be duly adjusted on the business plan during the 2018/19 budget adjustment period
138
6 | P a g e
Department
Departmental
Focus Area
Key
performance
indicator
Project Name Annual
Target Q1 Target Q1 Actual Q2 Target
Q2
Actual
YTD Target
(mid-year)
YTD Actual Comments
Work done /
Reasons for
non-
performance
Mitigation plan
Sunnyside Erf
708 & 709
Upgrading bulk
infrastructure
services
Trenching, Pipe
laying,
Backfilling
Trenching, Pipe
laying,
Backfilling is in
progress and
overall progress
is 31%
Trenching,
Pipe laying,
Backfilling,
Commissioning &
Closeout
The
project is
91%
complete
Trenching,
Pipe laying,
Backfilling,
Commissioni
ng &
Closeout
The project is
91%
complete
. There has been
delays with the
Electricity
department with
regards to obtaining
the required
documents and
approvals
Not achieved
The matter has been escalated to the Group Head for intervention and targets will be duly adjusted on the business plan during the 2018/19 budget adjustment period.
Timberlands 30% Upgrading
bulk
infrastructure
services
Circulation of
designs &
comments
from internal
departments
Comments
from the
internal
departments
are being
addressed
Circulation of
designs &
comments from
internal
departments.
No
comments
have been
received.
Circulation of
designs &
comments
from internal
departments
.
No
comments
have been
received.
There is a delay in obtaining clearance certificate for the rates and taxes on the property which is delaying the progress of the application to other department Not achieved
The matter will be escalated to the divisional head for intervention
Property
Management
Deliver services
by developing and
managing
affordable rental
housing in the
City of Tshwane.
Occupancy rate
as a % of
housing units
under
management
All stock under
property
management
97% 97% 97% 97% 97% 97% 97% Performance will
be maintained
Achieved
N/A
% of maintenance
complaints case
files closed within
turnaround time
All stock under
property
management
80% 74% 80% 80% 98% 77% 89% Performance will
be maintained
Achieved
N/A
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7 | P a g e
Department
Departmental
Focus Area
Key
performance
indicator
Project Name Annual
Target Q1 Target Q1 Actual Q2 Target
Q2
Actual
YTD Target
(mid-year)
YTD Actual Comments
Work done /
Reasons for
non-
performance
Mitigation plan
Turnaround time
to allocate
vacated unit
All stock under
property
management
1.5 Months
after vacating
1.5 Months
after vacating
2 months after
vacating
1.5 Months after
vacating
2 months
after
vacating
1.5 Months
after
vacating
2 Months
after
vacating
The reasons are:
delay in refurbishing
of the unit, tenants
passing away in
middle of the month
and thereby causing
us not to be able to
get a new tenant in
time to occupy the
unit in the
subsequent month,
tenants rejecting the
unit offered in the
last minute.
Not achieved
This KPI is directly
linked to the
Occupancy Rate KPI,
which is achieved.
There is no need for it
to be measured as it
is covered by the
Occupancy rate
The KPI will be
adjusted and
removed during the
midyear business
plan adjustment
period
Finance &
SCM)
Revitalise Urban
growth/dismantli
ng poverty and
inequality
Development
of BEE &
SMME’s
40% of total
expenditure to
be spent on
procurement
from BEE and
SMME’s
33% 17.87% 35% 61.08% 35% 39.48% Performance will
be maintained
Achieved
N/A
Stabilise service
delivery through
the development
and
implementation
Integrated
Manage budget
processes of
the entity in
accordance
Budget
management
90% 25% 23.30% 50% 64.30% 50% 43.80% Vacant Executive
Management
positions, delay in
the appointment of
the new contractor
for Townlands
project, security
The CFO will be
joining the entity
in January 2019
and the
headhunting
process for the
140
8 | P a g e
Department
Departmental
Focus Area
Key
performance
indicator
Project Name Annual
Target Q1 Target Q1 Actual Q2 Target
Q2
Actual
YTD Target
(mid-year)
YTD Actual Comments
Work done /
Reasons for
non-
performance
Mitigation plan
Affordable Rental
Housing Strategy
with regulatory
frameworks
service, cleaning
service and building
conditions
assessment.
Not achieved
CEO is under way.
The appointment
of the new
contractor for
Townlands project
was concluded in
December 2018
and the contractor
will be taking site
in January 2019 to
fast track delivery
of 98 social
housing units by
the end of the
financial year.
Stabilize
processes to
ensure increase in
rental revenue.
Rental revenue
collected as a
percentage of
amount billed
Eloff
Increase rental
collection rate of
billed units by 6%
= 96%
6%
5.05%
equivalent to
-0.95%
6%
13.32%
6%
9.05%
Performance will
be sustained
Achieved
Q2 = 103.32%
Mid = 99.05%
N/A
141
9 | P a g e
Department
Departmental
Focus Area
Key
performance
indicator
Project Name Annual
Target Q1 Target Q1 Actual Q2 Target
Q2
Actual
YTD Target
(mid-year)
YTD Actual Comments
Work done /
Reasons for
non-
performance
Mitigation plan
Silwerkroon
Increase rental
collection rate of
billed units by 6%
= 96%
6%
5.01%
equivalent to
-0.99%
6%
19.93%
6%
9.12%
Performance will
be maintained
Achieved
Q2 = 109.93%
Mid = 99.12%
N/A
Oosmoot
(Villeria)
Increase rental
collection rate of
billed units by 6%
= 95%
6% -6%
6%
15.55%
6%
5.20%
equivalent
to -0.8%
Payment
arrangement with
tenants have
impacted the
collection rate
during the period
under review but
the collection rate
will improve once
the arrears are up
to date.
Not achieved
Q2 = 104.55%
Mid = 94.20%
Responsible
Officials to monitor
that tenants are
not defaulting on
the payment
arrangement
entered with the
entity
142
10 | P a g e
Department
Departmental
Focus Area
Key
performance
indicator
Project Name Annual
Target Q1 Target Q1 Actual Q2 Target
Q2
Actual
YTD Target
(mid-year)
YTD Actual Comments
Work done /
Reasons for
non-
performance
Mitigation plan
Capital Park
Increase rental
collection rate of
billed units by 6%
= 95%
6% -6.57%
6%
21.63%
6%
7.09%
Performance will
be sustained
Achieved
Q2 = 110.63%
Mid = 96.09%
N/A
Beter/Wag
(Claremont 50)
Increase rental
collection rate of
billed units by 6%
= 95%
6% -15.19%
6%
10.70%
6%
-8.27%
Payment
arrangement with
tenants have
impacted the
collection rate
during the period
under review but
the collection rate
will improve once
the arrears are up
to date.
Not achieved
Q2 = 99.70%
Mid = 86.73%%
Responsible
Officials to monitor
that tenants are
not defaulting on
the payment
arrangement
entered with the
entity
Danville S & D
and Danville Flats
Increase rental
collection rate of
billed units by 6%
= 95%
6% -3.29%
6%
6%
5.40%
equivalent to
Payment
arrangement with
tenants have
impacted the
Responsible
Officials to monitor
143
11 | P a g e
Department
Departmental
Focus Area
Key
performance
indicator
Project Name Annual
Target Q1 Target Q1 Actual Q2 Target
Q2
Actual
YTD Target
(mid-year)
YTD Actual Comments
Work done /
Reasons for
non-
performance
Mitigation plan
16.23% -0.60% collection rate
during the period
under review but
the collection rate
will improve once
the arrears are up
to date.
Not achieved
Q2 = 104.55%
Mid = 94.20%
that tenants are
not defaulting on
the payment
arrangement
entered with the
entity
Stabilize
processes to
ensure increase in
levies.
Clarina
8% -11.06% 8%
-14.05%
8%
-9.37%
The vetting process
of the entity was not
followed during the
allocation of tenants
and it was
determined at a
later stage that 62%
of Clarina tenants
are unemployed
Not achieved
Q2 = 15.95%
Mid = 20.63%
Management will
implement the
eviction process of
non-paying employed
tenants at Clarina
Stabilise service
delivery through
the development
Entity asset
liquidity
maintained to
Achieving
Liquidity Ratio
of 1:1
Liquidity ratio
of 1:1
1.75:1 Liquidity ratio of
1:1
Liquidity
ratio of
2.47:1
Liquidity
ratio of 1:1
Liquidity
ratio of
2.47:1
Performance will
be sustained
N/A
144
12 | P a g e
Department
Departmental
Focus Area
Key
performance
indicator
Project Name Annual
Target Q1 Target Q1 Actual Q2 Target
Q2
Actual
YTD Target
(mid-year)
YTD Actual Comments
Work done /
Reasons for
non-
performance
Mitigation plan
and
implementation
Integrated
Affordable Rental
Housing Strategy
an acceptable
level
Achieved
Governance Promote effective
and efficient
management of
HCT and Social
Housing portfolio
Internal
Governance
Structures and
Processes
reviewed and
approved
Policy review
and approval
i.e. Supply
Chain,
Delegations of
Authority,
Human
Resources,
Marketing &
Communication
, Management ,
Financial and
Internal control
Entity annual
strategic
review and
approval.
N/A N/A N/A N/A N/A N/A N/A N/A
145
QUARTER 2 REPORT ANNEXURE
1. Achieved project milestones
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Community &
Social
Development
Services: Sports
and Recreation
Greening of
Sports fields
9.712941.1.015.
G
City Wide Site
identification
and feasibility.
Completion of
feasibility study.
Procurement of
basic items from
existing tenders.
Draft tender
completed for
advertising.
Achieved None
required
n/a
Customer
Relations
Management
CRM
departmental
furniture and
equipment
9.713025.1.015.
C
City Wide Procurement
of Office high-
back chairs,
Boardroom
Chairs, Desks
Boardroom
Chairs, Desks :
No longer
required;
Awaiting
Deliveries : Office
Highback Chairs x
50; Visitor Office
Chairs x 10,
Visitor Steel 3-
seater x 5,
Highback
Executive chairs x
2
Awaiting
delivieries,
due to Dec
closedowns
None None
ANNEXURE D
146
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Customer
Relations
Management
CRM
departmental -
IT Equipment
9.713027.1.015.
I
City Wide Procurement
of Desktops,
Projectors,
Projector
Screens,
Lamination
Machines,
Printers, Paper
binders
All awaiting
delivery : Desktop
Printers; Laptops,
Laminating
Machine & Paper
Binder
Awaiting
delivieries,
due to Dec
closedowns
None None
Customer
Relations
Management
Capital
Moveables
9.714012.1.007.
C
Administr
ative
Procurement
of Gazebo 2,
Furniture and
other
equipment 2
Awaiting delivery
:Shredding
Machine,
Delivered
:Vacuum cleaners
x 4
Change in
items to be
procured;
Awaiting
delivieries,
due to Dec
closedowns
None None
Economic
Development &
Spatial
Planning:
Economic
Development
Inner City
Regeneration:
Civic and
Northern
Gateway
Precincts
9.713023.1.021.
I
Region 3
B:
Central
Region
Construction
of Walkways
dependent on
appointment
process of
panel in
2017/2018
Construction and
layering in
process
None known None None
Economic
Development &
Spatial
Planning:
Economic
Development
Rosslyn Urban
Realm Upgrade
and Multi Modal
Interchange
9.713023.1.021.
R
Region 1:
Northwes
t
1km
Construction
of Walkways/
Upgrade side
walks and
related
activities,
dependent on
appointment of
Construction and
layering in
process
None known None None
147
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
contractor
received
Economic
Development &
Spatial
Planning:
Economic
Development
Plan Printing
Equipment
9.713086.1.015.
P
Region 3
B:
Central
Region
Public
invitation:
Public
Invitation
BSC completed,
advertisement
completed, await
BEC/BAC process
None None None
Community
Safety:
Emergency
Services
Emergency
Services Tools
and Equipment
9.712587.1.015.
D
Region 3
B:
Central
Region
Tenders to
serve at the
Bid
Adjudications
Committee.
Approval and
issue of
appointment
letters to
approved
vendors. Link
of approved
contracts on
the E-
Procurement
System.
Creation of
requisitions
and issue of
purchase
orders to
vendors.
Delivery of
goods
purchased.
Tenders to serve
at the Bid
Adjudications
Committee.
Approval and
issue of
appointment
letters to
approved
vendors. Link of
approved
contracts on the
E-Procurement
System. Creation
of requisitions and
issue of purchase
orders to vendors.
Delivery of goods
purchased.
Processing of tax
invoices and bar-
coding of goods
received.
None,
milestone
was
achieved in
terms of
deliverables.
None None
148
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Processing of
tax invoices
and bar-coding
of goods
received.
Community
Safety:
Emergency
Services
Capital
Movables
9.712765.1.007.
C
Region 3
B:
Central
Region
Procurement
of office
machines and
equipment
Procurement of
office machines
and equipment
NA None None
Environment &
Agriculture
Management
Upgrade of
infrastructure at
Booysens
Nursery
9.712896.1.015.
B
Region 3
B:
Central
Region
Tendering
process of
compiling
specifications
to appointment
of a contractor.
Bids evaluated,
awaiting BAC
resolutions
Delays in
procument
processes
Work closely
with SCM to
finalize
procurement
25-Jan-19
Environment &
Agriculture
Management
Upgrading of
Resorts and
reserves of
security
infrastructure
9.713024.1.015.
R
City Wide Supply Chain
Management
Process,
Tender
Documentatio
n
yes none n/a n/a
Environment &
Agriculture
Management
Furniture and
equipment for
overnight
accommodation
at Resorts
9.713040.1.015.
R
City Wide SCM process
and
appointment of
vendor
yes none n/a n/a
Environment &
Agriculture
Management
Provision of
waste containers
9.713045.1.015.
P
City Wide Distribution of
4,285 bins City
wide
Yes none N/A
149
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Group Financial
Services
Handheld
terminals and
battery charges
9.712997.1.015.
H
Administr
ative
Creation of
WBS Level 3
number
purchase
ordercreated
none none none
Group Property
Management
(713065) Capital
Movables
9.713065.1.007.
C
Administr
ative
Creation of
purchase
orders
Procurement of
equipment
Non-delivery
of goods by
appointed
service
providers
SCM was
requested to
delete some
of the
existing
purchase
orders and
source new
quotations
and service
providers
through the
e-
procurement
system
31
December
2018
Health Extension of
Rosslyn Clinic
9.713048.1.015.
R
Region 1:
Northwes
t
No milestone
for this Quarter
No milestone for
this Quarter
N/A N/A N/A
Health New Clinic
Lusaka
9.713049.1.015.
L
Region 6:
East
No milestone
for this Quarter
No milestone for
this Quarter
N/A N/A N/A
Housing &
Human
Settlement
Water provision -
Garankuwa Ext
10 - Water
Connections
9.710863.2.005.
1
Region 1:
Northwes
t
Approval of
designs.
Excavations of
foundations.
Site hand
over delayed
due to
community
unrests.
Continous
consultation
with the
Ward
Councillor on
any matter
that may
further cause
delays on
On-going
150
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
the
commencem
ent of the
project.
Housing &
Human
Settlement
Water provision -
Hammanskraal
Ext 10 (Bulk
water line)
9.710863.2.005.
6
Region 2:
Northeas
t
Excavation,
bedding, pipe
laying,
backfilling
Continue with
relocation of
structures on the
way of
development,
excavation,
bedding, pipe
laying, backfill.
Structures
on the way
of
development
.
Encroachme
nt committee
formed with
Region 2
Human
Settlements
officials,
contractor,
engineer,
CLO, Ward
Councillor,
Project
Manager,
meetings
every week
to review
progress and
to deal with
challenges.
As and when
required.
Housing &
Human
Settlement
(710863) Bulk
water pipeline -
Booysens Ext 4
9.710863.2.005.
B
Region 3
B:
Central
Region
Excavation,
bedding, pipe
laying,
backfilling
Trench
excavations, pipe
laying, backfilling
and compaction.
Work
stopppage
by
community
members.
Community
complaints
resolved
through
mediation
with the
community
leaders and
construction
programe
31/01/2019
151
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
was revised
to make up
for lost time.
Housing &
Human
Settlement
Water provision -
Fortwest 4 & 5
9.710863.2.005.
F
Region 3
B:
Central
Region
Excavation,
bedding, pipe
laying
The contractor
has since
connected water
and sewer to the
houses.
Contractor
working at
the reduced
pace due to
expired
contract
Awaiting
feedback
from BAC
meeting
which is
sitting on the
13th
December
2018 for
contractor to
finalise
outstanding
milestones
31/01/2019
Housing &
Human
Settlement
Water provision -
Mabopane Ext 1
9.710863.2.005.
N
Region 1:
Northwes
t
Excavation,
pipe laying
and manholes
House
connections,
backfilling,
compaction,
testing and
connections to the
existing networks.
None None None
Housing &
Human
Settlement
Water provision -
Rama City
9.710863.2.005.
U
Region 1:
Northwes
t
Excavation,
bedding, pipe
laying, blanket,
backfilling
Testing of the
network and
construction of the
house connection.
Approval of
Rand Water
connection
fee and
connections.
Escalating
the issue
with water
and
sanitation
and Rand
water.
As and when
required.
152
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Housing &
Human
Settlement
Water provision -
Zithobeni Ext 8
9.710863.2.005.
Z
Region 7:
Kungwini
Excavation,
blasting,
bedding, pipe
laying, blanket,
backfilling
Testing of the
network and
attending to snag
list.
None None None
Housing &
Human
Settlement
Bulk Sewer -
Booysens Ext 4
9.710864.2.005.
B
Region 3
B:
Central
Region
Excavation,
bedding, pipe
laying, blanket,
backfilling
Trench
excavations, pipe
laying, backfilling
and compaction.
Work
stopppage
by
community
members.
Community
complaints
resolved
through
mediation
with the
community
leaders and
construction
programe
was revised
to make up
for lost time.
31/01/2019
Housing &
Human
Settlement
Sewer provision
- Fortwest 4 & 5
9.710864.2.005.
F
Region 3
B:
Central
Region
Excavation,
bedding, pipe
laying
The contractor
has since
connected water
and sewer to the
houses.
Contractor
working at
the reduced
pace due to
expired
contract
Awaiting
feedback
from BAC
meeting
which is
sitting on the
13th
December
2018 for
contractor to
finalise
outstanding
milestones
31/01/2019
153
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Housing &
Human
Settlement
Sewer Provision
- Hammarskraal
x 10
9.710864.2.005.
I
Region 2:
Northeas
t
Continuation
with pipe
works (pipe
laying, back
filling,
compaction)
Continue with
relocation of
structures on the
way of
development,
excavation,
bedding, pipe
laying, backfill.
Structures
on the way
of
development
.
Encroachme
nt committee
formed with
Region 2
Human
Settlements
officials,
contractor,
engineer,
CLO, Ward
Councillor,
Project
Manager,
meetings
every week
to review
progress and
to deal with
challenges.
As and when
required.
Housing &
Human
Settlement
Sewer Provision
- Mabopane Ext
1
9.710864.2.005.
N
Region 1:
Northwes
t
Excavation,
pipe laying
and manholes
House
connections,
backfilling,
compaction,
testing and
connections to the
existing networks.
None None None
Housing &
Human
Settlement
Sewer Provision
- Rama City
9.710864.2.005.
O
Region 1:
Northwes
t
Setting out,
excavation,
bedding, pipe
laying, blanket,
backfilling
Testing of the
network and
construction of the
house connection.
Approval of
Rand Water
connection
fee and
connections.
Escalating
the issue
with water
and
sanitation
As and when
required.
154
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
and Rand
water.
Housing &
Human
Settlement
Sewer
Connections -
Garankuwa Ext
10
9.710864.2.005.
V
Region 1:
Northwes
t
Approval of
designs.
Excavations of
foundations.
Site hand
over delayed
due to
community
unrests.
Continous
consultation
with the
Ward
Councillor on
any matter
that may
further cause
delays on
the
commencem
ent of the
project.
On-going
Housing &
Human
Settlement
Sewer provision
- Zithobeni 8
9.710864.2.005.
Z
Region 7:
Kungwini
Excavation,
blasting,
bedding, pipe
laying, blanket,
backfilling
Testing of the
network and
attending to snag
list.
None None None
Housing &
Human
Settlement
Construction of
roads &
stormwater -
Fortwest 4 & 5
9.710865.2.005.
F
Region 3
B:
Central
Region
Procurement
process
Roadbed, upper
selected layer and
subbase.
Contractor
working at
the reduced
pace due to
expired
contract and
awaiting
feedback
from the
BAC meetin
which is
sitting on the
Engage with
the
executive
As and when
required.
155
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
13th
December
2018
Housing &
Human
Settlement
Construction of
roads &
stormwater -
Olievenhoutbosc
h X60
9.710865.2.005.
H
Region 4:
South
Box cutting,
road bed layer,
excavation of
stormwater
pipe, bedding,
pipe laying,
blanket,
backfilling
Excavation,
bedding, laying of
stormwater pipes,
backfilling and box
cutting
Slow
progress due
to electrical
poles on the
way of
construction.
Utility
services
appointed
contractor
whom is
currently
relocating
the poles on
site.
30/01/2019
Housing &
Human
Settlement
Construction of
roads &
stormwater -
Soshanguve
X12
9.710865.2.005.
J
Region 1:
Northwes
t
Clearing and
grubbing
Rockfill, lower
selected layer and
laying of
stormwater pipes.
None None None
Housing &
Human
Settlement
Construction of
roads &
stormwater -
Soshanguve X5
9.710865.2.005.
L
Region 1:
Northwes
t
Box cutting,
road bed layer,
excavation of
stormwater
pipe, bedding,
pipe laying,
blanket,
backfilling
Excavation,
roadbed, bedding,
rockfill and laying
of stormwater
pipes.
None None None
Housing &
Human
Settlement
Construction of
roads &
stormwater -
Thorntree View
9.710865.2.005.
N
Region 1:
Northwes
t
Box cutting,
road bed layer,
excavation of
stormwater
pipe, bedding,
pipe laying,
Base layer,
roadbed,
stormwater
trenches
excavated and
pipes laid
Delays due
to
community
unrests
Stakeholder
engagement
s
31/01/2019
156
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
blanket,
backfilling
Housing &
Human
Settlement
(710865)
Construction of
roads &
stormwater -
Zithobeni Ext
8&9
9.710865.2.005.
P
Region 7:
Kungwini
Box cutting,
road bed layer,
excavation of
stormwater
pipe, bedding,
pipe laying,
blanket,
backfilling
Site cleaning and
surfacing.
None None None
Housing &
Human
Settlement
Acquisition of
Land for the
Upgrading of
Informal
Settlements
9.710868.2.001.
A
Region 4:
South,
Region 5:
Nokeng,
Region 7:
Kungwini
Negotiations
for land
Draft report for
Portion 178
Kameeldrift
circulating for
comments. Mayco
report drafted for
Portion 179
Kameeldrift and
awaiting WBS info
outstanding from
Finance. For
Soshanguve S X7
institutional stand:
draft MAYCO
report circulating
for comments. For
expropriation of
Ptn 34
Kameelzynkraal:
Land owner
currently taking
the City to court
for the review
None None None
157
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
process. Legal
services to advise
on the way
forward.
Remaining extent
of peortion 153 of
the farm
Elandsfontein
352-JR: draft
MAYCO report
circulating for
comments.
City Manager (VPUU)
Mamelodi East
Walkways
9.712533.1.001.
M
Region 6:
East
E-
procurement,
EPWP
process,
Construction:
site
preparation
and clearance
Construction
of 2% of
sidewalks
Sidewalks 7.3 %.
Raised pedestrian
crossing 35,2 %.
Electrical 70 %
poles and cables,
100 % painting
Roads
project on
hold
Agreement
to be
reached with
sub-
contractor
Jannuary
2019
City Manager -
Executive
Mayor
Capital
Movables
9.712930.1.007.
C
Administr
ative
Procurement
of Office
Furniture &
Equipment
Transport:
Public Transport
(TRT)
(712591) BRT
Line 2C - Watloo
Rd (btw Simon
Vermooten &
9.712591.1.002.
W
Region 6:
East
80% Overall
completion of
the roadworks
and bridge
structures
82% overall
completion
N/A N/A N/A
158
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Denneboom
Station)
Transport:
Public Transport
(TRT)
(712591) Line 3:
CBD to
Atteridgeville
9.712591.1.002.
C
Region 3
B:
Central
Region 4:
South
50%
completion of
concept and
viability
100% completion
of concept and
viabilty designs
N/A N/A N/A
Transport:
Public Transport
(TRT)
(712591)Railway
Bridges (WP6)
9.712591.1.002.
R
Region 3
B:
Central
Region
20% Overall
completion of
the roadworks
and the bridge
structure
20% overall
completion of
busway lane and
bridge structures
Awaiting the
wayleave
approval
from
Transnet &
Construction
permit from
department
of Labour
prior to
construction
commencem
ent.
Constant
communicati
on with
TRANSNET
to speed up
approval
process.
Construction
Permit
issued on
the
30/10/2018
43448
Transport:
Public Transport
(TRT)
(712591)The
Design, Supply,
Installation,
Operation and
Maintenance of
an automated
fare Collection
(AFC) System
9.712591.1.002.
U
City Wide 75%
Completeion
of design
reviews of the
full EMV
system
75% completion of
TBS fare evasion
equipment
N/A N/A N/A
Transport:
Public Transport
(TRT)
(712591)Urban
traffic control
(UTC) system -
A Re Yeng
9.712591.1.002.
V
City Wide 100%
Completion of
Denneboom
and
Project completed
and moved to
OPEX
N/A N/A N/A
159
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
communication
backbone and
traffic signals
Wonderboom
Intermodal
Facility
designs
Transport:
Roads and
Stormwater
(710128)
Concrete Canal:
Sam Malema
Road,
Winterveldt
9.710128.1.015.
W
Region 1:
Northwes
t
Tendering
Process
Contract
Specifications and
Tender Document
N/A N/A 31 January
2019
Transport:
Roads and
Stormwater
(710229T)
Traffic Calming
And Pedestrian
Safety For
Tshwane
9.710229.2.015.
T
City Wide Implementatio
n of 70 Safety
Measures
120 Safty
Measures
Completed
N/A N/A N/A
Transport:
Roads and
Stormwater
(710597M)
Mateteng Main
Transport Route,
Stinkwater
9.710597.2.015.
M
Region 2:
Northeas
t
No work
planned
No work planned No work
planned
No work
planned
No work
planned
Transport:
Roads and
Stormwater
(710657)
Mabopane
Station Modal
Interchange
9.710657.2.015.
M
Region 1:
Northwes
t
Bus and taxi
rank Roof
Structure
Bus and taxi rank
Roof Structure
completed
N/A N/A N/A
Transport:
Roads and
Stormwater
(711265)
Hartebeest
Spruit: Canal
Upgrading
9.711265.1.015.
H
Region 3
A:
Central
Region
Awaiting Dry
Season
Contract
Specifications and
Tender Document
N/A N/A 31 January
2019
Transport:
Roads and
Stormwater
(711273) Major
Stormwater
Drainage
9.711273.2.005.
S
Region 2:
Northeas
t
Construction
of 0.3km of
Construction of
0.323km of
N/A N/A N/A
160
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
System:
Majaneng
Stormwater
System
Stormwater
System
Transport:
Roads and
Stormwater
(712502) Traffic
Flow
Improvement at
Intersections
9.712502.1.015.
A
City Wide Procurement Baselayer
completed,
surfacing will start
during January
2019
N/A N/A N/A
Transport:
Roads and
Stormwater
(712504)
Flooding
backlog:
Network 2F,
Kudube Unit 6
9.712504.1.015.
A
Region 2:
Northeas
t
0.3km of Major
Stormwater
Construction of
0.356km of Major
Stormwater
Contractor
experienced
Hard Rock
on site
Engaged the
Contractor to
do blasting
31 January
2019
Transport:
Roads and
Stormwater
(712506)
Flooding
backlog:
Network 5A,
Matenteng
9.712506.1.005.
M
Region 2:
Northeas
t
Construction
of 1,2 km of
stormwater
Construction of
400m of
Stormwater
,1200m of kerbs
and 1000m of
Base.
N/A N/A N/A
Transport:
Roads and
Stormwater
(712507)Floodin
g backlog:
Network 2H,
Kudube Unit 7
9.712507.1.005.
K
Region 2:
Northeas
t
0.165Km of
Stormwater
0.165Km of
Stormwater
N/A N/A N/A
Transport:
Roads and
Stormwater
(712511)
Flooding
backlog:
Network C5, C6,
C11 & C13,
Atteridgeville
9.712511.1.005.
A
Region 3
B:
Central
Region
Stormwater 1.5 Km of
stormwater
Community
unrest
contractor to
apply
extension of
time and
adjust the
construction
programme
accordingly.
31 January
2019
161
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Transport:
Roads and
Stormwater
(712518)
Flooding
backlog:
Drainage canals
along Hans
Strydom Dr,
Mamelodi x 4
and 5
9.712518.1.015.
M
Region 5:
Nokeng,
Region 6:
East
WULA
Application
WULA has been
approved on 06
November 2018
Milestone
achieved
Milestone
achieved
Milestone
achieved
Transport:
Roads and
Stormwater
(712895)
Upgrading of
Road from
gravel to tar in
Ekangala Ward
105
9.712895.1.005.
U
Region 7:
Kungwini
Construction
of 0.15km of
roads and
2.5km
stormwater
Construction of
0.15km of roads
and 2.5km
stormwater
N/A N/A N/A
Shared
Services:
Information &
Communication
Technology
Upgrade of IT
Networks
9.710200.1.015.
I
City Wide 5 network sites
upgraded
25 Network sites
upgraded
N/A N/A N/A
Shared
Services:
Information &
Communication
Technology
Computer
Equipment
Deployment -
End user
computer
hardware
equipment
9.710268.1.015.
C
City Wide laptops, iPad,
desktops,
scanners,
tablets,
printers
Desktop equipmet
procured
N/A N/A N/A
Shared
Services:
Information &
Communication
Technology
Implementation
of Storage Area
Network
9.710344.1.015.
I
City Wide None Tender drafted to
cater for
datacentre and
backup
requirements
SITA
contract
quoations
received and
awaiting
SCM
SCM
evaluation to
be
fasttracked
Jan-19
162
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
evaluation
process
Shared
Services:
Information &
Communication
Technology
E-Initiatives
supporting the
Smart City
9.712554.1.015.
E
City Wide First business
process
implemented
BRD & FSD
documented and
implemented
N/A N/A N/A
Shared
Services:
Information &
Communication
Technology
Disaster
Recovery
System Storage
9.712950.1.015.
D
City Wide None Tender drafted to
cater for
datacentre and
backup
requirements
SITA
contract
quoations
received and
awaiting
SCM
evaluation
process
SCM
evaluation to
be
fasttracked
Jan-19
Tshwane
Economic
Development
Agency
Furniture and
Office
Equipment
Non Sap Region 3
B:
Central
Region
Procurement
of Office
Furniture &
Equipment
1 laptop procured.
Purchase orders
for 2 projectors
was raised,
delivery is
expected in Q3.
None,
although
there are
commitment
s raised for
projectors
amounting to
R25,421
An order for
projectors
was raised,
delivery is
expected in
Q3.
Quarter 3
Utility Services:
Energy &
Electricity
Upgrading/Stren
gthening of
Existing Network
Schemes - City
Wide
9.710005.1.005.
T
City Wide Upgrading of
Existing
Network
(Application
Driven)
42 conections
completed
NONE NONE
NONE
163
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Utility Services:
Energy &
Electricity
Dangerous and
obsolete
switchgear
9.710176.1.005.
D
Administr
ative
15 MVA Mini-
subs
A total of 12
projects have
been completed in
Q2
NA NA
NA
Utility Services:
Energy &
Electricity
Strengthening of
11kv Cable
Network
9.710480.1.015.
S
City Wide Practical
Completion:
Full
implementatio
n of all
projects on
site
Installed 2.km of
cable network
NA NA
NA
Utility Services:
Energy &
Electricity
USDG Funds:
Region 2 (Public
Lighting)
9.710556.2.015.
B
Region 2:
Northeas
t
Construction
of the
electricity
network
backbone
infrastructure,
50 streetlights,
0 high masts
98 streetlights Unavailabilit
y of critical
material
needed to
support
projects
Unavailabilit
y of critical
material
needed to
support
projects
31-Mar-19
Utility Services:
Energy &
Electricity
USDG Funds:
Region 6 (Public
Lighting)
9.710556.2.015.
F
Region 6:
East
Construction
of the
electricity
network
backbone
infrastructure,
50 streetlights,
0 high masts
67 streetlights Unavailabilit
y of critical
material
needed to
support
projects
Unavailabilit
y of critical
material
needed to
support
projects
31-Mar-19
Utility Services:
Energy &
Electricity
Prepaid
Electricity
Meters -
Conventional
9.711862.1.005.
C
City Wide Purchase
order
generated:
Replacement
4648 installed Achieved N/A
N/A
164
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
of 800 pre-
paid meters
Utility Services:
Energy &
Electricity
Prepaid
Electricity
Meters - New
9.711862.1.005.
N
City Wide Procurement
and
Installation of
3 000 prepaid
meters
1029 installed Achieved N/A
N/A
Utility Services:
Energy &
Electricity
Prepaid
Electricity
Meters -
Replacement
9.711862.1.005.
R
City Wide Purchase
order
generated:
Installation of
1000
conventional
meters
1030 installed Achieved N/A
N/A
Utility Services:
Energy &
Electricity
New
Connections
9.712483.1.005.
A
Region 3
B:
Central
Region
New
connections
(Application
Driven) 400
connections
467 connections Target
exceeded
N/A
N/A
Utility Services:
Energy &
Electricity
Substation
Refurbishment
to address
electricity losses
( Electricity
Distribution
Loss)
9.714008.1.015.
S
City Wide *PO's created
*nspection of
affected Sites to
determine scope
of work
Achieved NA
NA
Utility Services:
Water &
Sanitation
Township Water
Services
Developers:
Tshwane
9.710022.1.001.
T
City Wide Construction
of 3900m X
355mm dia,
3300m X
315mm dia
Curro Invoice Due
for payment
The
developer is
currently
resolving the
vendor
assist he
developer to
complete
01 January
2019
165
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Contributions
(City Wide)
PVC water
pipe
registration
with SCM.
SARS issues
have been
resolved.
Mitigation:
R6 500 000
will be paid
upon
completion
of the
registration
vendor
registration
Utility Services:
Water &
Sanitation
Replacement of
Worn Out
Network Pipes
9.710026.1.001.
P
City Wide 5600m of
water pipe
installation
(upgrade)
6664m of water
pipe installated
Milestone
achieved
milestone
achived
milestone
achieved
Utility Services:
Water &
Sanitation
Sunderland
Ridge WWTW
50 Ml/d
Extension
9.710411.1.005.
A
Region 4:
South
Drafting of
Tender
Specification
for the
appointment of
a consulting
Engineer
TAR and
specification
approved by
COO.
Completion
of
specification
was delayed
by technical
information
which
needed to be
investigated
at the
WWTW.
Specification
to be tabled
at BSC in
January
2019.
18 January
2019
Utility Services:
Water &
Sanitation
(710411Y)
Upgrading of
Water Pump
9.710411.1.005.
W
City Wide Approval of
specification,
tender
advertisement
BAC approved
tender
The tender
was
recommende
d by BAC.
CM's office
will be
requested to
experdite
31 January
2019
166
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Station (City
Wide)
of contractor
and tender
closure.
The
appointment
letter is still
not received
Utility Services:
Water &
Sanitation
Replacement of
deficient Sewers
9.711404.2.001.
E
City Wide Replacement
of defective
sewer
reticulation
pipelines
1463m
Replacement of
defective sewer
reticulation
pipelines 3651m
None project
on track
None None
Utility Services:
Water &
Sanitation
Doornkloof
Reservoir
9.712534.1.005.
D
Region 4:
South
concrete
pouring for the
reservoir walls
(partially done
in 1.2m lift)
Shuttering and
steel fixing of the
Valve chamber
wall 2nd lift,
concrete pouring
for 6 columns of
the reservoir
None project
on track
None None
Utility Services:
Water &
Sanitation
Project Tirane 9.712970.1.005.
T
Hammanskraa
l Ext 2:
construction of
toilet
structures with
plumbing and
fittings; testing
of pipeline
Atteridgeville
Ext 19:
1050m of pipe
laying and
70% Pump
station.
167
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Mamelodi Ext
11:
Installation of
3060m bulk
pipeline and
12 chambers
Utility Services:
Water &
Sanitation
Project Tirane:
Atteridgeville Ext
19
9.712970.1.005.
T
1050m of pipe
laying and
70% Pump
station
Instalation of pipe
is 100% complete.
Temporary pump
station is 85%
complete.
Pumps for
refurbishment of
pump station
delivered.
The project
is ahead of
programme
and could
have
achieved
completion
in Quarter 2.
The project
is currently
delayed by
the electrical
connection
to the mini
substation
which is to
be
implemented
by the City.
The
responsible
division in
the City is
still
procuring
material for
Follow-ups
will be made
with the
responsible
electrical
division.
31 January
2019
168
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
the mini
substation.
Transport:
Airports
Main terminal
Building,
carousel and
other
mechanical
baggage
handling
equipment
maintenance
9.712891.1.015.
A
Region 2:
Northeas
t
Procurement Need analyses,
drafting of
Specification and
Bill of quantity
No
Transport:
Airports
Construct
improved
security
accesses to
restricted
maintenance
areas with CCTV
system and
upgraded control
room to meet
CAA compliance
requirements
9.712998.1.015.
A
Region 2:
Northeas
t
Procurement Need analyses,
drafting of
Specification and
Bill of quantity
No existing
panel on
CCTV
Camera's
Continuois
follow up
with Metro
Police
Jan-19
Transport:
Airports
Elevator/escalat
or for main
terminal building
9.713000.1.015.
E
Region 2:
Northeas
t
Legal Council Legal Counselling
Transport:
Airports
Fire sprinklers
and smoke
detectors in the
main terminal
building required
to meet
9.713002.1.015.
F
Region 2:
Northeas
t
Procurement Need analyses,
drafting of
Specification and
Bill of quantity
Bid
Adjudication
Tender /
Panel
Follow up
with Supply
Chain
Management
Jan-19
169
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
legislative
compliance
requirements
advertised,
evaluation
Transport:
Airports
Replacement
and upgrade of
fire hydrants and
equipment
9.713057.1.015.
A
Region 2:
Northeas
t
Procurement Need analyses,
drafting of
Specification and
Bill of quantity
Bid
Adjudication
Tender /
Panel
advertised,
evaluation
Continuous
follow up
with Supply
Chain
Dec-18
2. Projects behind schedule
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Community &
Social
Development
Services: Sports
and Recreation
Capital Funded
from Operating
(Capital
Moveables)
9.712773.1.013.
C
City Wide Procurement
of library
books, IT
equipment and
library furniture
IT connection to
new Ga-Rankuwa
Lib completed.
Purchasing of
books in process.
IT equipment
under
procurement.
Achieved None
required
June 20-19
170
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Community &
Social
Development
Services: Sports
and Recreation
Upgrading of
Caledonian
Stadium (Inner
City Park)
9.712915.1.015.
C
Region 3
B:
Central
Region
Site
establishment,
initial ground
works, clearing
of site
Council reports
approved and
tender doc made
ready for
advertising in Jan
2019.
Outstanding
legal
matters.
Council
reports
approved
and tender
doc made
ready for
advertising
in Jan 2019.
To proceed
with tender
advertidsing.
March 2019
appoint
contractor.
Community &
Social
Development
Services: Sports
and Recreation
Upgrade Refilwe
Stadium
9.712916.1.015.
R
Region 5:
Nokeng
Site
establishment,
initial ground
works
Contractor
appointed and site
establishment in
Jan 2019.
Delay in
appointment
of contractor
due to
previous
deviations.
Contractor
appointed
and site
establishme
nt in Jan
2019.
Dec-18
Community &
Social
Development
Services:
Social
Development
Social
Development
centre in
Hammanskraal
9.712948.1.017.
H
Region 2:
Northeas
t
Project
Complete
Completion of
interior finishes
and external
works.
Achieved None
required
n/a
Community &
Social
Development
Services:
Social
Development
Social
Development
centre in
Winterveldt
9.712954.1.017.
W
Region 1:
Northwes
t
Project
Complete
Completion of
interior finishes
and external
works.
Achieved None
required
n/a
171
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Community &
Social
Development
Services:
Social
Development
Social
Development
centre in
Mabopane
9.712955.1.017.
M
Region 1:
Northwes
t
Project
Complete
Completion of
interior finishes
and external
works.
Achieved None
required
n/a
Customer
Relations
Management
SAP CRM
Contact Centre
Optimization
9.713028.1.015.
S
Region 4:
South
Purchase of
system and
software
licensing for
the Customer
Care Contact
Centres
Queue
Management
System :
Hardware
delivered,
Systems
purchased;
Awaiting final
system installation
None None None
Economic
Development &
Spatial
Planning:
Economic
Development
Upgrading and
Extension of
Facilities
9.710276.1.015.
U
Region 3
B:
Central
Region
Tender
evaluation and
recommendati
on for new
rocker bins
&data center;
Approved
requisitions for
road
resurfacing
Procurement
process
completed for the
data centre.
Rocker bins and
fencing still in
process and roads
project extended
to next financial
year
Rocker bins
still at SCM
for
evaluation,
Roads
project puton
hold due to
lack of funds
and the
corporate
tender is still
not in place
No mitigation
needed at
this stage
14 January
2019
Economic
Development &
Spatial
Planning:
Specialised
Vehicles
9.712827.1.001.
V
Region 3
B:
Central
Region
Awaiting
Delivery
Wait for Fleet
management on
the way forward
as tender RT57 is
CoT need to
give
approval to
make use of
CB45 to
No mitigation
in place as
approval
from CoT is
outstanding
14 January
2019
172
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Economic
Development
put on hold until
further noritce
purchase
vehicles
Economic
Development &
Spatial
Planning:
Economic
Development
Upgrading of the
market trading
system
9.712868.1.015.
C
Region 2:
Northeas
t
Bid
Specification
Committee
approval on
generators,
thin terminals.
Completed
procurement
process for
servers,
switches and
WiFi
equipment
Swithches on
order.
Delays
experienced
as GICP had
to inform on
SITA tender.
but other
items put on
hold until
clarity is
obtained
from GICT
on SITA
report
All suppliers
will close
down for the
December
break and
orders will
continue in
January
2019
14 January
2019
Economic
Development &
Spatial
Planning:
Economic
Development
Business
Process
Outsourcing
(BPO) Park
Construction
9.712977.1.015.
C
Region 2:
Northeas
t
Project
continuation/C
onstruction
dependent on
project
reinstatement,
and
appointment of
a Principal
Agent, Site re-
establishment,
Condition
assessment
completed,
including a
detailed report for
the proposed
remedial works
and quotation for
the said remedial
works. Developed
a report for the
BAC as requested
for additional and
outstanding
financial project
implications
following
assessments by
Project has
not been
reinstated
yet/contructi
ons works
have not
commenced
- pending
additional
required
approvals
from
BAC/Council
approvals
Escalated
the need for
funding for
additional
security on
site,
submitted
additional
project costs
for remedial
works and
project
reinstatemen
t for
approval.
Upon
reinstatemen
t, a revised
31/01/2019
173
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
the Principal
Agent
programme
schedule to
be
developed
inclusive of
an
accelleration
plan where
possible
Economic
Development &
Spatial
Planning:
Economic
Development
Business
Process
Outsourcing
(BPO) Park - IT
9.712977.1.015.
I
Region 2:
Northeas
t
Installation
dependent on
the
reinstatement
of
construction,
procurement
process
N/A Project has
not been
reinstated
yet/contructi
ons works
have not
commenced
- pending
additional
required
approvals
from
BAC/Council
approvals
Escalated
the need for
funding for
additional
security on
site,
submitted
additional
project costs
for remedial
works and
project
reinstatemen
t for
approval.
Upon
reinstatemen
t, a revised
programme
schedule to
be
developed
inclusive of
an
accelleration
31/01/2019
174
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
plan where
possible
Economic
Development &
Spatial
Planning:
Economic
Development
Lalela
Monument
9.713084.1.015.
L
Region 3
B:
Central
Region
Implementatio
n Phase 2:
Granite work
completion
and Artwork
design
completion
Re linking and
amdin processes
of loading correct
project manager
for project system
processing
None None None
Economic
Development &
Spatial
Planning:
Economic
Development
Surveying
Equipment: New
Technology
replacement
(Terrestrial
Scanners UAV-
Drone &
Surveying GPS
Receivers -
Trimble Units)
9.713087.1.015.
S
Region 3
B:
Central
Region
Bid
Adjudication
Pricing
Comparison
and SLA
BSC completed,
advertisement
completed, await
BEC/BAC process
None None None
Economic
Development &
Spatial
Planning:
Economic
Development
Capital Funded
from Operating
(City Planning &
Development)
9.712751.1.007.
C
Administr
ative
Procurement
of Office
Furniture &
Equipment
BSC Completed,
Advertisement
completed,BEC
scheduled 30
October and
postponed to 20
Nov 2018. Await
feedback
Community
Safety:
Emergency
Services
Renovation &
Upgrading of
Facilities
9.711455.1.015.
R
City Wide Stage 3:
Detailed
design. Stage
4:
Documentatio
Task order
approved for the
appointment of a
Principal Agent on
9 October 2018
Tender HHS
01-2015/16
(EMSD01)
was not
aproved by
The Principal
Agent to
complete
stage 4 of
various
10-Feb-19
175
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
n and
Procurement.
Stage 5: Site
Establishment
by contractors.
Implementatio
n of project
deliverables.
Professional
fee payments
for
construction
supervision.
and site visits
were conducted
on 30 and 31
October 2018.
The project
consists of variuos
project
deliverables of
which the
Principal Agent
(professional
team) is currently
busy the
compilation of
tender
documents. In
view of the above
stage 3 was
completed and
70% of stage 4 in
terms of the
planned project
deliverables.
the Bid
Adjudication
s Committee
during
November
2018 as it
was stated
that SCM
need to
advise
departments
in terms of
the upper
limits of
tender value
ranges on
CIDB levels.
The project
for the
Renovation
and
Upgrading of
Facilities
consists of
multiple
project
deliverables
of which
some tender
specification
s can be
drafted in-
house and
others which
requires
project
deliverables
to
commence
with the
procurement
process for
the
appointment
of
contractors.
176
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
specialist to
draft
specification
s. Due to the
tender not
awarded as
mentioned
above the
project is
behind
schedule.
Community
Safety:
Emergency
Services
Construction of
Emergency
Services Station
Mamelodi 1
9.713052.1.015.
S
Region 6:
East
Payment of
professional
fees:
Appointment
of Contractor.
Site
Establishment
by contractor
Payment of
professional
fees:
Construction
supervision.
Stage 3 detailed
designs
completed. Stage
4 tender
documentation
completed by
appointed PA and
payment of
professional fees.
Amendment
s had to be
made on the
detailed
designs to
make the
facility more
cost effective
and the
incorporation
of a Metro
Police office
block and
road works
in terms of
the approved
Trafic impact
assesment
caused a
delay.
The
Emergency
Services to
process the
tax invoice
during
January
2019 for
work
completed
by the
Principal
Agent.
20-Jan-19
177
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Environment &
Agriculture
Management
Atmospheric
Pollution
Monitoring
Network
9.711562.1.015.
A
Region 1:
Northwes
t
Delivery and
installation of
instruments
The Po was
issued
The
instruments
procured are
imports and
therefore
take 3-4
month to be
delivered by
the
companies
Follow up
with Sp on
the delivery
28-Feb
Environment &
Agriculture
Management
Ramps for skip
bins City wide
9.712090.1.015.
R
City Wide Approval of
designs and
Governance
processes,
project resume
No Delays in
processes to
appoint
service
providers for
designs
Facilitate a
speedy
process to
appoint
service
providers
31-Jan-19
Environment &
Agriculture
Management
Upgrade Waste
Depots and
workshops city
wide
9.712094.1.015.
U
City Wide Appointment
of service
providers and
commenceme
nt of
construction
works phase 1
at Waste
Depot
identified as
priority
No Delays in
processes to
appoint
service
providers for
designs
Facilitate a
speedy
process to
appoint
service
providers
31-Jan-19
Environment &
Agriculture
Management
Fencing off
Spruit Areas City
Wide (Ecological
Sensitive &
9.712736.1.015.
F
Region 2:
Northeas
t
Approvals and
SCM
processes
Yes N/A N/A N/A
178
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Security
Purposes)
Environment &
Agriculture
Management
Capital
Movables
9.712750.1.007.
C
Administr
ative
Approval of
requests and
procurement
yes none n/a n/a
Environment &
Agriculture
Management
Development of
waste transfer
stations
9.713043.1.015.
D
Region 7:
Kungwini
Description of
statutory
permissions
and approvals
required to
proceed with
work
associated
with the
package.: EIA
and site
design
drawings
processes in
progress
No Delays in
processes to
appoint
service
providers for
designs
Facilitate
speedy
sourcing of
service
providers
31-Jan-19
Environment &
Agriculture
Management
Provision of
burial facilities -
Hatherley
Cemetry
9.713044.1.015.
B
Region 6:
East
installations of
palisade fence
in Centurion
Cemetery
High mast lights
completed at
Rebecca
crematorium and
Ladium cemetery
None None N/A
Environment &
Agriculture
Management
Upgrade of
access control at
waste disposal
sites
9.713046.1.015.
U
Region 6:
East,
Region 7:
Kungwini
Finalisation of
SCM
processes and
recruitment of
EPWP
Workers
No Delays in
processes to
sourcing
Service
Providers
and EPWP
Facilitate
speedy
sourcing of
EPWP
workers
31-Jan-19
179
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Environment &
Agriculture
Management
Rehabilitation of
wetlands
9.713089.1.015.
R
City Wide Planning,
specifications
and supply
chain
management
process
No Storm water
engineers
existing
tender not
available to
be used
TAR at COO
for approval
Jan-19
Group Audit &
Risk
Insurance
Replacements
(CTMM
Contribution)
9.712449.1.001.
A
City Wide Replacement
of capital
assets
damaged
beyond repair
or stolen of
which the
claims were
settled and
must be
reinstated to
ensure that
service
delivery to the
City of
Tshwane and
community is
not effected.
Replacement of
capital assets
damaged beyond
repair or stolen of
which the claims
were settled and
must be reinstated
to ensure that
service delivery to
the City of
Tshwane and
community is not
effected.
Group Audit &
Risk
Insurance
Replacements
9.712450.1.001.
B
Administr
ative
Replacement
of vehicles
stolen, written
off in accidents
or hi-jacked for
which the
claims were
settled and
must be
None
180
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
reinstated to
ensure that
service
delivery to the
City of
Tshwane and
community is
not effected.
Group
Communication,
Marketing &
Events
Upgrade of
existing Studios
located at
Premos
9.713091.1.001.
P
City Wide Appointment
of service
provider
Approval of spec Poor
communicati
on by the
SCM
department.
Arrange a
meeting with
the SCM
department
to advise on
advert date
for Project.
30-Jan-19
Group
Communication,
Marketing &
Events
Capital
Movables
9.714013.1.007.
C
Administr
ative
Procurement
of office
machines and
equipment
Specifications
compiled
Specification
s not loaded
on eproc to
commence
expenditure
Load
specification
s on eproc to
obatin
purchase
orders
30-Jan-19
Group Financial
Services
Capital
Movables
9.712755.1.007.
C
City Wide Procurement
of furniture
and equipment
none awaiting
tender to be
approved
none none
Group Financial
Services
BPC and SCOA 9.712961.1.015.
B
City Wide Project
Complete
none awaiting for
mscoa to go
live
none none
Group Financial
Services
Treasury
Management
System
9.713038.1.015.
T
Administr
ative
creation of
wbs level 3
project stopped
funding returned
to budget office
project
stoped
none none
181
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Group Financial
Services
Renovation of
cashiers
9.713062.1.015.
C
Administr
ative
appointment
letter
appointed and
creation of
wbs then
generate pod
none investigation
into the
utilization of
the existing
tender
none none
Group Financial
Services
Turnaround of
Municipality
Water Services
– Reduction of
water losses
9.713063.1.015.
T
Region 3
B:
Central
Region
Appointment
of Service
Provider
none feasibility
study done
work will
commence
none none
Group Human
Capital
Tshwane
Leadership and
Management
Academy (City
Wide)
9.712953.1.020.
T
City Wide Tender
advertisement,
Commenceme
nt with
construction of
the plumbing
workshop.
None Bill of
quantities
was received
and send
back for
review
Expedite
review with
the
surveyors
15-Jan-18
Group Human
Capital
Capital
Movables
9.713064.1.007.
C
City Wide Procurement
of furniture
and equipment
None Requisitions
amounting to
R62 459.99
where
committed
on time,
however
they were
not released
by Cost
Centre
Owner. This
target could
have been
Make follow-
ups with the
GSO's office
and Supply
Chain
Management
None
182
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
met. The
vision tester
machine and
audio meter
and booth
will be
readvertised.
Group Property
Management
(712743)
Replacement/
Modernisation of
all the Lifts
within various
Council
Buildings (City
Wide)
9.712743.1.015.
L
City Wide Finalisation
process with
Supply Chain
Management
None Delay by
Supply
Chain
Management
(SCM) in the
processing
of tender
specification
s
None None
Group Property
Management
(713092)
Installation/Repl
acement of
Aircon Systems
9.713092.1.015.
I
City Wide Finalisation of
Purchase
Orders with
Supply Chain
Management
Tender at Bid
Evaluation
Committee (BEC)
Tender at
BEC for
recommenda
tion to the
Bid
Adjudication
Committee
(BAC)
Follow-ups
with SCM
31
December
2018
Group Property
Management
(713093)
Upgrade HB
Philips Building
9.713093.1.015.
U
Administr
ative
Finalisation of
purchases with
Supply Chain
Management
None (only a
meeting with
tenants
Departments was
held on 13
December 2018 at
Tshwane House
to discuss their
GPM 12 is
not loaded
on the e-
procurement
system to
enable the
Division to
Compiling of
RFQs from
the
appointed
panel of
contractors
(GPM 12
tender)
31
December
2018
183
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
needs for space
requirements).
pay the
contractors
Health Upgrading of
Clinic
Dispensaries
9.712278.1.015.
B
Region 6:
East
No milestone
for this Quarter
Current work in
progress include:
construction of
perimeter wall-
70%, and Storm
water-98%.
Project overall
percentage - 98%
Contractor
progressing
slowly
despite
support and
interventions
.
Reported
cashflow
problems as
subcontracto
rs not paid.
Weekly site
visits and
monitoring to
ensure
practical
completion.
Recovery
plan
developed
and
monitored
closely
Extension of
time
approved.
Enforcing
the contract,
exploring the
penalty
clause
28-Feb-19
Health Replacement of
Rayton Clinic
9.712684.1.015.
R
Region 5:
Nokeng
Install external
works Start
with snag list
and handover
the site to the
end user
Continue to install
internal finishes -
50% and external
works ( access
control 75%,
carpentry &
joinery 35% and
pavement -30%,
mechanical 90%,
ceiling 90% and
landscaping -
Delay in roof
installation
resulting
from
previous
non-payment
by CoT have
delayed
certain
Funding for
the project is
available
Recovery
plan
developed
and
monitored
closely
Extension of
28-Feb-19
184
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
50%).
Project overall
percentage - 78%
internal
works
time
approved.
Housing &
Human
Settlement
Water provision -
Kudube Ext 9
9.710863.2.005.
0
Region 2:
Northeas
t
Excavation,
bedding, pipe
laying, blanket,
backfilling
Negotiation with
owners of stands
on the way of
development
ongoing.The
contractor is
finalising the
outstanding
milestone and he
will be leaving site
as his contract
has expired.
The
community
are not
willing to
relocate
subject to
financial
compensatio
n.
Community
meeting has
been
organised on
the 22nd
December
2018 to map
the way
forward.
On-going
Housing &
Human
Settlement
Water provision -
Nellmapuis
Willows (Bulk
Water)
9.710863.2.005.
2
Region 6:
East
Approval of
designs.
Consultants busy
with the designs.
Contractual
agreements
were been
finalised
between the
developer
and
consulting
engineers,
however
between the
developers
and Province
the
aggreements
still to be
concluded.
Consulting
engineers
finally
appointed to
proceed with
designs.
30/01/2019
185
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Housing &
Human
Settlement
Water provision -
Refilwe Ext 7 -
Water
Reticulation
9.710863.2.005.
3
Region 5:
Nokeng
Approval of
designs.
Draft task order to
appoint Glad
Africa to start with
the designs.
Capped bulk
capacity by
Rand Water.
Follow-up
meeting with
Utility
Services
Department
to discuss
bulk water
capacity
issues.
31/01/2019
Housing &
Human
Settlement
Attridgeville X46
- Bulk Water
9.710863.2.005.
4
Region 2:
Northeas
t
Approval of
designs.
Services reports
have been
received.
None None 31/01/2019
Housing &
Human
Settlement
Booysens Ext 4
(30ML
Reservoir)
9.710863.2.005.
5
Region 3
B:
Central
Region
Setting out,
excavation,
reinforcement,
concrete
works
Excavations,
mass earthworks
for the reservoir
foundations.
Work
stopppage
by
community
members.
Community
complaints
resolved
through
mediation
with the
community
leaders and
constructctio
n programe
was revised
to make up
for lost time.
31/12/2018
Housing &
Human
Settlement
Water provision -
Klerksoord Ext
32 (Bulk water
upgrade)
9.710863.2.005.
7
Region 1:
Northwes
t
Procurement
of contractor
Appointment of
consulting
engineer is
underway.
Signing of
the task
order.
Funds to be
allocated to
performing
projects.
31/01/2019
186
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Housing &
Human
Settlement
Water provision -
Rama City (20
ML Reservoir)
9.710863.2.005.
8
Region 1:
Northwes
t
Setting out,
clearing,
grubbing,
exposing of
existing
services,
excavation
The consultant is
busy finalising the
designs.
Appoitment
of consultant
to
commence
with designs.
Engage
executive.
As and when
required.
Housing &
Human
Settlement
Mamolodie X 6
erf 34041
(Phomolong) -
Water
Reticulation
9.710863.2.005.
9
Region 6:
East
Procurement
of contractor
Task order to
appoint Glad
Africa as
consultants for the
project was not
signed.
Signing of
the task
order.
Funds to be
allocated to
performing
projects.
31/01/2019
Housing &
Human
Settlement
Water provision -
Eesterust Ext 6
9.710863.2.005.
C
Region 5:
Nokeng,
Region 6:
East
Excavation,
blasting,
bedding,
blanket,
backfilling
The project is
undergoing
procurement
Project still
under
procurement
Fasttrack
procurement
process
2019/01/01
Housing &
Human
Settlement
Water
reticulation -
Gatsebe
9.710863.2.005.
G
Region 1:
Northwes
t
Procurement
of contractor
Appointment of
consultant
currently
underway.
None None None
Housing &
Human
Settlement
Water provision -
Zithobeni
Heights Ext 13
9.710863.2.005.
H
Region 7:
Kungwini
Excavation,
blasting,
bedding, pipe
laying, blanket,
backfilling
Funds moved to
roads for
construction of
intersections.
None None None
Housing &
Human
Settlement
Bulk Reservoir -
Fortwest 4&5
9.710863.2.005.
J
Region 3
B:
Setting out,
excavation,
reinforcement,
BAC report
prepared for
circulation for the
appointment of
Awaiting
feedback
from BAC
meeting
Engaging
with the
Executives.
31/01/2019
187
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Central
Region
concrete
works
the contractor to
finalise the
outstanding
milestones and
the BAC will be
sitting early
January 2019.
Designs and
contract document
are prepared and
ready.
which is
sitting on the
13th
Decemebr
2018 for the
extention of
time and
finalisation of
outstanding
milestones.
Housing &
Human
Settlement
Water provision -
Kopanong phase
2
9.710863.2.005.
L
Region 1:
Northwes
t
Tender
processes
None Awaiting
feedback
from BAC
meeting
which is
sitting on the
13th
December
2018 for the
appointment
of the
consultant.
Engaging
with the
Executives.
31/01/2019
Housing &
Human
Settlement
(710863) Water
provision-
Mabopane Ext
12
9.710863.2.005.
P
Region 1:
Northwes
t
Excavation,
bedding, pipe
laying, blanket,
backfilling
Task order to
appoint Glad
Africa as
consultants for the
project was not
signed.
Awaiting for
approval of
the layout
plan,
however the
task order
have not
been signed
for
appointment
Funds to be
allocated to
performing
projects.
31/01/2019
188
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
of
consultants.
Housing &
Human
Settlement
(710863) Water
provision -
Winterveldt (Bulk
pipe line)
9.710863.2.005.
S
Excavation,
bedding, pipe
laying, blanket,
backfilling
None The site has
been closed
since
beginning of
September
2018 due to
strike by
sub-
contractors
(non
payment by
main
contractor).
Main
contractor
instructed
through
consultants
to pay sub-
contractors
and resume
work.
31/01/2019
Housing &
Human
Settlement
Sewer provision
- Mabopane Ext
12
9.710864.2.001.
6
Region 1:
Northwes
t
Approval of
designs.
Task order to
appoint Glad
Africa as
consultants for the
project was not
signed.
Awaiting for
approval of
the layout
plan,
however the
task order
have not
been signed
for
appointment
of
consultants.
Funds to be
allocated to
performing
projects.
31/01/2019
Housing &
Human
Settlement
Sewer provision
- Klerksoord Ext
32
9.710864.2.005.
1
Region 1:
Northwes
t
Procurement
process
Appointment of
consulting
engineer is
underway.
Signing of
the task
order.
Funds to be
allocated to
performing
projects.
31/01/2019
189
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Housing &
Human
Settlement
Sewer provision
- Eersterust Ext
6
9.710864.2.005.
2
Region 6:
East
Excavation,
blasting,
bedding, pipe
laying, blanket,
backfilling
Task order for the
appointment of
GladAfrica for
services status
assessments
Project still
under
procurement
Fasttrack
procurement
process
31-Jan-18
Housing &
Human
Settlement
Bulk Sewer Line
- Winterveldt
9.710864.2.005.
5
Region 1:
Northwes
t
Excavation,
blasting,
bedding, pipe
laying, blanket,
backfilling
None The site has
been closed
since
beginning of
September
2018 due to
strike by
sub-
contractors
(non
payment by
main
contractor).
Main
contractor
instructed
through
consultants
to pay sub-
contractors
and resume
work.
31/01/2019
Housing &
Human
Settlement
Sewer provision
- Zithobeni
Heights
Extension 13
9.710864.2.005.
7
Region 7:
Kungwini
Funds moved to
roads for
construction of
intersections.
None None None
Housing &
Human
Settlement
Sewer provision
- New Eesterust
ext 8 - Tswaing
Pump Stations
9.710864.2.005.
A
Region 2:
Northeas
t
Site
establishment,
setting out,
exposing of
existing
services
Request to
appoint contractor
returned from
Office of the COO
with comments.
Comments
effected and
resubmitted.
Delays with
the
finalisation of
the request
to appoint
contractor.
Finalise the
process to
appoint
contractor
end
December
2018.
31/01/2019
190
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Housing &
Human
Settlement
Sewer provision
- Kopanong Ext
1 Phase 2
9.710864.2.005.
J
Region 1:
Northwes
t
Procurement
of contractor
None Awaiting
feedback
from BAC
meeting
which is
sitting on the
13th
December
2018 for the
appointment
of the
consultant.
Engaging
with the
Executives.
31/01/2019
Housing &
Human
Settlement
Sewer Provision
- Kudube 9 -
Pump Stations
9.710864.2.005.
M
Region 2:
Northeas
t
Shattering,
steel fixing,
concrete
Excavation and
construction.
Cracks
appeared in
the walls of
the pump
station
sump, work
was stopped
to assess
the matter.
Geotechnical
Engineer
provided
technical
advice that
dewatering
of the site.
As and when
required.
Housing &
Human
Settlement
Sewer provision
- Zithobeni
Heights : Bulk
Sewer
9.710864.2.005.
R
Region 7:
Kungwini
Excavation,
blasting,
bedding, pipe
laying, blanket,
backfilling
Funds moved to
roads for
construction of
intersections.
None None None
Housing &
Human
Settlement
Sewer
Reticulation -
Refilwe Ext7
9.710864.2.005.
S
Region 5:
Nokeng
Approval of
designs.
Draft task order to
appoint Glad
Africa to start with
the designs.
Capped bulk
capacity by
Rand Water.
Follow-up
meeting with
Utility
Services
Department
to discuss
31/01/2019
191
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
bulk water
capacity
issues.
Housing &
Human
Settlement
Sewer
reticulation -
Winterveldt
9.710864.2.005.
U
Region 1:
Northwes
t
Excavation,
blasting,
bedding, pipe
laying, blanket,
backfilling
None The site has
been closed
since
beginning of
September
2018 due to
strike by
sub-
contractors
(non
payment by
main
contractor).
Main
contractor
instructed
through
consultants
to pay sub-
contractors
and resume
work.
31/01/2019
Housing &
Human
Settlement
Sewer provision
- Nellmapuis
Willows - Bulk
9.710864.2.005.
X
Region 6:
East
Approval of
designs.
Consultants busy
with the designs.
Contractual
agreements
were been
finalised
between the
developer
and
consulting
engineers,
however
between the
developers
and Province
the
aggreements
Consulting
engineers
finally
appointed to
proceed with
designs.
30/01/2019
192
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
still to be
concluded.
Housing &
Human
Settlement
Construction of
roads &
stormwater -
Soshanguve
X13
9.710865.2.005.
K
Region 1:
Northwes
t
Box cutting,
road bed layer,
excavation of
stormwater
pipe, bedding,
pipe laying,
blanket,
backfilling
The bid closed on
the 03/12/2018 .
SCM has
compiled the
evaluation report
and waiting for
appointment of
recommended
bidder.
None None None
Housing &
Human
Settlement
Construction of
roads &
stormwater -
Winterveldt
9.710865.2.005.
O
Region 1:
Northwes
t
Box cutting,
road bed layer,
excavation of
stormwater
pipe, bedding,
pipe laying,
blanket,
backfilling
None The site has
been closed
since
beginning of
September
2018 due to
strike by
sub-
contractors
(non
payment by
main
contractor).
Main
contractor
instructed
through
consultants
to pay sub-
contractors
and resume
work.
31/01/2019
Housing &
Human
Settlement
Construction of
roads &
stormwater -
Refilwe Manor
Ext 9
9.710865.2.005.
S
Region 5:
Nokeng
Procurement
of consulting
engineer and
contractor
Follow up on the
request to appoint
contractor.
Delays with
the
finalisation of
the request
to appoint
contractor.
Finalise the
process to
appoint
contractor
end
December
2018.
31/01/2019
193
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Housing &
Human
Settlement
Development of
Saulsville
hostels
9.711712.2.005.
S
Region 3
B:
Central
Region
Infrastructure
upgrade -
refurbishment
of 8 hostels
units
Brick work,
plastering,
plumbing,
electrification and
roofing.
Delays due
to rates
negotiations
between
main and
sub-
contractors.
Main
contractor to
beef up
capacity to
do catch up
of
outstanding
work.
As and when
required.
Housing &
Human
Settlement
Development of
Mamelodi
hostels
9.711713.1.005.
M
Region 6:
East
Infrastructure
upgrade -
refurbishment
of 8 hostels
units
None Contractor
not yet
appointed
Request
SCM to fast
track the
appointment
of the
contractor
30/01/2019
Housing
Company
Tshwane
Chantelle detail
design and bulk
infrastructure
upgrade
9.71423.1.001 Region 1:
Northwes
t
Roads
1000sqm.
Project
Complete
Not achieved There delays
were
experienced
at the
beginning of
the projects
due to
wayleaes
that too long
to be
approved.
During pipe-
jacking for
the sewer
line, the
contractor
came across
a lot of
boulders that
There delays
were
experienced
at the
beginning of
the projects
due to
wayleaes
that too long
to be
approved.
During pipe-
jacking for
the sewer
line, the
contractor
came across
a lot of
boulders that
Already
done
194
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
slowed down
the progress.
slowed down
the progress.
Housing
Company
Tshwane
Sunnyside detail
design, bulk
infrastructure
and internal
reticulation
9.71423.1.001 Region 3
A:
Central
Region
Trenching,
pipe laying,
backfilling,
commissioning
& Closeout
Not achieved The
Electricity
Department
has been
delaying
issuing the
quotation for
the bulk
electricity
connection
Continuous
engagement
s with the
Electricity
Deparment
for them to
issue the
quotation
15-Jan-19
Housing
Company
Tshwane
Townlands detail
design and
internal
reticulation
9.71423.1.001 City Wide 200
foundations
completed
Not achieved There has
been delays
in the
procurement
process
Ensure that
the
appointment
happens
during
December
2018 and
Adjust initial
targets
during
budget
adjustment
15-Jan-19
Community
Safety: Metro
Police Services
Policing
Equipment
9.712500.1.015.
A
City Wide Procurement
of equipment
depending on
VAT rebate
0 EMM
reprioritizatio
n and
instruction
on critical
needs dated
25
September
Fast track all
procurement
processes
during Q3.
End April
2019
195
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
2018
determined
the
procurement
of equipment
by the TMPD
for the
2018/19 FY:
City Manager Tsosoloso
Programme -
Mamelodi West
walkways
9.712533.1.003.
O
City Wide 5km of
concrete
sidewalks/pavi
ng
Appointment of
contractor
CAP on
Roads and
Transport
tender
Roads and
Transport to
address with
SCM
Jan-19
Regional
Operations and
Coordination
Capital
Movables
9.712926.1.007.
C
Region 3
B:
Central
Region
Procurement
of furniture
and equipment
92.76% Some of the
planned
deliveries
had not
materialised
Expidited
some of the
orders
placed.
End of
December
2018
Regional
Operations and
Coordination
Jo Jo-Tanks
15/16 FY
9.713021.1.005.
J
City Wide Site handover
and 25%
installation of
communal
taps
No ROC
replaced
Booysens
Ext 4 with
Nellmapius
Ext 22 for
installation of
communal
stand pipes
because
Human
Settlement
Department
already
appointed a
Water
services
Designs,
drawings
and work
assignment
was
completed
and
approved for
installation of
communal
stand pipes
in
Quarter 3
196
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
contractor
for bulk &
internal
reticulation
of Booysens
Ext 4.
Nellmapius
Ext 22.
Transport:
Public Transport
(TRT)
(712591)
Denneboom
Intermodal
facility
9.712591.1.002.
D
Region 6:
East
55% overall
completion of
the intermodal
facility
Detail designs in
progress, to be
completed by 28
Feb 2019.
Delays in
approvals of
the task
order to
cater for the
amended
scope.
Escalation
for the task
order to be
speedily
approved.
Request that
the task
order be
approved
Transport:
Public Transport
(TRT)
(712591)
Design, Supply,
Installation,
Commissioning
and Operational
Support Of
Advanced Public
Transport
Management
System
(APTMS)
9.712591.1.002.
U
Administr
ative
Completion of
Denneboom
Intermodal
Facility
Tender awaits
BEC to evaluate,
however project
has moved to
OPEX
N/A N/A N/A
Transport:
Public Transport
(TRT)
(712591) Line
2B: Atterbury
Rd (btw Lois
Avenue Rd to
January Masilela
Rd)
9.712591.1.002.
J
Region 6:
East
Project
Complete
100% completion
of works for phase
1; 35% completion
of works for phase
2
Slow
progress
from the
contractor
due to
cashflow
constraints
Contractor to
speed up
progress on
site
43448
197
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Transport:
Public Transport
(TRT)
(712591) Line
2B: Atterbury
Rd (btw
Lynnwood Rd to
Lois Avenue)
9.712591.1.002.
F
Region 3
A:
Central
Region 6:
East
Project
Complete
Service proofiing
and construction
deferred to next
financial year
Service
Proofing and
Construction
deferred to
next financial
year
Service
Proofing and
Construction
deferred to
next financial
year
N/A
Transport:
Public Transport
(TRT)
(712591) Line
2B: Lynnwood
Rd (btw
University Rd to
Atterbury)
9.712591.1.002.
G
Region 3
A:
Central
Region
Commenceme
nt of Service
Proofing
Service proofiing
and construction
deferred to next
financial year
Service
Proofing and
Construction
deferred to
next financial
year
Service
Proofing and
Construction
deferred to
next financial
year
N/A
Transport:
Public Transport
(TRT)
(712591) Menlyn
Pedestrian
Overpass
9.712591.002 Region 6:
East
25% overall
completion of
the
construction
works
Design
development
report 100%
completion of the
detail designs.
Construction
deffered to next
financial year
Construction
deferred to
next financial
year. Priority
was given to
the Menlyn
Taxi
Interchange
for this
financial
year
Construction
deferred to
next financial
year
N/A
Transport:
Public Transport
(TRT)
(712591) Menlyn
Taxi Interchange
9.712591.1.002.
M
Region 6:
East
Appointment
of the
contractor
Concept designs
completed with
amendments to
cater for UA
requirements and
System Planning
study
recommendations
Task order
not signed
and EIA
required to
be done
Fast track
the signing
of the task
order and
speed up the
submission
for the EIA
43585
198
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Transport:
Public Transport
(TRT)
(712591)
Wonderboom
Intermodal
Facility (Building
Works)
9.712591.002 Region 3
B:
Central
Region
Appointment
of the Building
Works
Contractor
Commencement
with procurement
of the contractor
N/A N/A N/A
Transport:
Public Transport
(TRT)
(712591)
Wonderboom
Intermodal
Facility (Civil &
Bulk Earthworks)
9.712591.1.002.
Z
Region 2:
Northeas
t
44% overall
completion
21% overall
completion
Delay in
obtaining the
Works
Permit from
the
Department
of Labour.
Works
Permit
received on
08 August
2018.
Contractor
being
monitored to
speed up the
progress.
Contractor to
get back on
track by 14th
Dec 2018
Transport:
Public Transport
(TRT)
(712591)
Wonderboom
Taxi Holding
Facility (Temp
Turn around
facility)
9.712591.002 Region 1:
Northwes
t, Region
2:
Northeas
t
50% Overall
completion of
construction
works
Commencement
with procurement
of the contractor
The location
of the facility
had to be
reviewed to
accommodat
e additional
BRT
Operations;
universal
accessibility
and taxi
industry
requirements
.
New design
layout
presented to
taxi industry
and was
supported.
The process
of finalising
designs to
be
expedited.
N/A
Transport:
Roads and
Stormwater
(710115)
Contributions:
Services For
9.710115.1.016.
C
Region 4:
South
Boardwalk x
18and
no payments
made
SCM not
Processing
payments
Communicati
on with SCM
17-Jan-19
199
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Township
Development
Louwlardia x
72
Transport:
Roads and
Stormwater
(710143K) Major
Stormwater
Systems:
Klip/Kruisfontein
9.710143.1.005.
K
Region 1:
Northwes
t
Appoint
contractor, site
establishment
and exposing
of services
Appointment letter
of contractor
received on 15
November 2018.
Contractor busy
arranging for
submission of
documentation for
contractual
obligations. Site
handover to take
plaice in January
2019.
Appointment
letter
received
late.
Contractor to
speedup
submission
of
documentati
on for
contractual
obligations.
31 January
2019
Transport:
Roads and
Stormwater
(711164) Block
W - Stormwater
Drainage
(Soshanguve):
North East
9.711164.2.015.
A
Region 1:
Northwes
t
Stormwater =
0.5km
Appointment letter
of contractor
received on 22
October 2018.
Contractor busy
arranging for
submission of
documentation for
contractual
obligations. Site
handover to take
plaice in January
2019.
Appointment
letter
received
late.
Contractor to
speedup
submission
of
documentati
on for
contractual
obligations.
31 January
2019
Transport:
Roads and
Stormwater
(711268)
Montana Spruit:
Channel
Improvements
9.711268.1.015.
M
Region 2:
Northeas
t
Tender
Documentatio
n : Contractor
Appointment
Tender Consultant
busy finalizing
documentation for
Progress
delayed due
to extra
designs to
Engaged the
appointed
Consultant
to finalize
31 January
2019
200
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
the appointment
of Contractor
be done by
the
appointed
Consultant
the Tender
Documentati
on
Transport:
Roads and
Stormwater
(711863)
Internal Roads:
Northern Areas
9.711863.2.015.
A
Region 1:
Northwes
t
1.5Km of
stormwater
Site establishment
completed
Appointment
letter
received
late.
Acting
Divisional
Head to fast
track
approval of
tender
advertising
request to
advertise
tender.
31 January
2019
Transport:
Roads and
Stormwater
(712220)
Soshanguve
Block FF East
Area 1
9.712220.1.005.
B
Region 1:
Northwes
t
Advertise
tender,
evaluate and
appoint the
contractor
Tender document
and tender
advertising
request (TAR)
have been
completed.
Awaiting for
approval of TAR
to advertise
tender.
Awaiting for
approval of
tender
advertising
request to
advertise
tender.
Acting
Divisional
Head to fast
track
approval of
tender
advertising
request to
advertise
tender.
31 January
2019
Transport:
Roads and
Stormwater
(712220)
Soshanguve
Block FF East
Area 2
9.712220.1.005.
C
Region 1:
Northwes
t
Advertise
tender,
evaluate and
appoint the
contractor
Tender document
and tender
advertising
request (TAR)
have been
completed.
Awaiting for
approval of TAR
Awaiting for
approval of
tender
advertising
request to
advertise
tender.
Acting
Divisional
Head to fast
track
approval of
tender
advertising
request to
31 January
2019
201
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
to advertise
tender.
advertise
tender.
Transport:
Roads and
Stormwater
(700239)
Soshanguve
Block L
9.712220.1.005.
E
Region 1:
Northwes
t
Appoint
contractor,
exposing of
services,
setting out and
excavations
Milestone not
achieved
Awaiting for
appintment
letter
Acting
Divisional
Head to
engage with
SCM to fast
track
approval of
appointment
letter
31 January
2019
Transport:
Roads and
Stormwater
(712221)
Flooding
Backlogs:
Mabopane Area
9.712221.1.015.
A
Region 1:
Northwes
t
Construction
of 1 km
Stormwater
Milestone not
achieved
Awaiting for
appintment
letter
Acting
Divisional
Head to
engage with
SCM to fast
track
approval of
appointment
letter
32 January
2019
Transport:
Roads and
Stormwater
(712223)Floodin
g Backlogs:
Mamelodi,
Eersterust & Pta
Eastern Area:
Mamelodi
Extension 2
9.712223.1.015.
B
Region 6:
East
Appoint
contractor, site
establishment
and exposing
of services
Milestone not
achieved
Awaiting for
approval of
tender
advertising
request
(TAR) to
advertise
tender.
Acting
Divisional
Head to fast
track
approval of
TAR to
advertise
tender.
31 January
2019
Transport:
Roads and
Stormwater
(712223)Floodin
g Backlogs:
Mamelodi,
Eersterust & Pta
9.712223.1.015.
C
Region 6:
East
Tender
documentation
: Tender
preparation for
Milestone not
achieved
Awaiting for
approval of
tender
advertising
Acting
Divisional
Head to fast
track
31 January
2019
202
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Eastern Area:
Mamelodi
Extension 4
appointment of
contractor
request
(TAR) to
advertise
tender.
approval of
TAR to
advertise
tender.
Transport:
Roads and
Stormwater
(712503)
Flooding
backlog:
Network 3,
Kudube Unit 11
9.712503.1.005.
A
Region 2:
Northeas
t
Construction
of 0.05km of
Stormwater
Milestone not
achieved
Appointed
Consultant
need to
provide a
quote for
new designs
due to
construction
done by
Housing
Department
Engaged the
appointed
Consultant
to fast track
the revised
designs
31 January
2019
Transport:
Roads and
Stormwater
(712513)
Flooding
Backlogs:
Soshanguve
South (& Akasia
Area):
Soshanguve
Block TT
9.712513.1.015.
A
Region 1:
Northwes
t
Appoint
contractor, site
establishment
and exposing
of services
Milestone not
achieved
Awaiting for
appintment
letter
Acting
Divisional
Head to
engage with
SCM to fast
track
approval of
appointment
letter
31 January
2019
Transport:
Roads and
Stormwater
(712513)
Flooding
Backlogs:
Soshanguve
South (& Akasia
Area):
Soshanguve
Block WW
9.712513.1.015.
B
Region 1:
Northwes
t
Appoint
contractor, site
establishment
and exposing
of services
Milestone not
achieved
Awaiting for
appintment
letter
Acting
Divisional
Head to
engage with
SCM to fast
track
approval of
31 January
2019
203
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
appointment
letter
Transport:
Roads and
Stormwater
(712513)
Flooding
Backlogs:
Soshanguve
South (& Akasia
Area):
Soshanguve
South Extension
1
9.712513.1.015.
C
Region 1:
Northwes
t
Appoint
contractor, site
establishment
and exposing
of services
Milestone not
achieved
Awaiting for
appintment
letter
Acting
Divisional
Head to
engage with
SCM to fast
track
approval of
appointment
letter
31 January
2019
Transport:
Roads and
Stormwater
(712516)
Flooding
backlog:
Network 2D,
New Eersterust
x 2
9.712516.1.005.
E
Region 2:
Northeas
t
0.1km of
Stormwater
Milestone not
achieved
Delay with
TAR for
Contractor's
appointment
Acting
Divisional
Head to fast
track
approval of
tender
advertising
request to
advertise
tender.
31 January
2019
Transport:
Roads and
Stormwater
(712523)
Flooding
backlog:
Network 3A,
Kudube Unit 9
9.712523.1.015.
K
Region 2:
Northeas
t
Tender
Documentatio
n : Contractor
Appointment
Milestone not
achieved
Delayed with
Wayleave
approval
from
Transnet
Engaged
Transnet to
Fast track
Wayleave
approval
31 January
2019
Transport:
Roads and
Stormwater
(712605)
Upgrading of
roads and
appurtenant
stormwater
9.712605.2.005.
S
Region 1:
Northwes
t
Appoint
contractor, site
establishment
and exposing
of services
Appointment letter
of contractor
received on 27
November 2018.
Contractor busy
arranging for
Appointment
letter
received
late.
Contractor to
speedup
submission
of
documentati
on for
31 January
2019
204
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
systems in
Soshanguve
submission of
documentation for
contractual
obligations. Site
handover to take
plaice in January
2019.
contractual
obligations.
Transport:
Roads and
Stormwater
(712611)
Upgrading of
Mabopane
Roads (red soils)
9.712611.1.005.
M
Region 1:
Northwes
t
Procurement (
Appointment
of a
Contractor)
No Milestone
Achieved
Waiting for
the
Appointment
letter
Acting
Divisional
Head to
engage with
SCM to fast
track
approval of
appointment
letter
31 January
2019
Transport:
Roads and
Stormwater
(712760) Capital
Moveable's
9.712760.1.007.
C
Region 3
B:
Central
Region
Replacement
of Furniture &
Office
Equipment
Finalising the
needs analysis for
the department
Co-
ordinanting
the needs for
the
deparment
took longer
than
expected
Fast track
needs
analyisis
process and
create the
WBS for
payment
Transport:
Roads and
Stormwater
(712893)
Upgrading of
Road from
gravel to tar in
Zithobeni Ward
102
9.712893.1.005.
Z
Region 7:
Kungwini
Site
establishment
and exposing
of services
No Milestone
Achieved
Waiting for
the
Appointment
letter
Acting
Divisional
Head to
engage with
SCM to fast
track
approval of
31 January
2019
205
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
appointment
letter
Transport:
Roads and
Stormwater
(712894)
Upgrading of
Road from
gravel to tar in
Ekangala (Ward
103 and 104)
9.712894.1.015.
U
Region 7:
Kungwini
Contraction of
0.3km of roads
and
stormwater
No Milestone
Achieved
Waiting for
the
Appointment
letter
Acting
Divisional
Head to
engage with
SCM to fast
track
approval of
appointment
letter
31 January
2019
Transport:
Roads and
Stormwater
(712920)
Rainbow
Junction and
Rehabilitation of
the Apies River
9.712920.1.015.
R
Region 2:
Northeas
t
No Activity No Milestone
Achieved
N/A N/A N/A
Transport:
Roads and
Stormwater
(712944)
Upgrading of
roads and
stormwater
systems in
Refilwe
9.712944.1.015 Region 5:
Nokeng
Exposing of
services
Waiting for the
Appointment the
consultants
Waiting for
the
Appointment
the
consultants
Speed up
procurement
processes
30-Jan
Transport:
Roads and
Stormwater
(713006)Automa
ted Fare
Collection (AFC
- TBS)
9.713006.1.002.
A
City Wide Issue notice
compiled
according to
supporting
documents:
Procurement /
ordering of
APTMS
none Still awaiting
transfer of
funds, report
served and
approved at
EXCO
Follow up on
progress of
approval
01-Dec
206
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
equipment by
Contractor
Shared
Services:
Information &
Communication
Technology
One Integrated
Transaction
Processing
System
9.710213.1.015.
O
City Wide Optimise ERP
system
None
Service
provider not
yet
appointed
Process of
appointing
service
provider
underway 31-Jan-19
Shared
Services:
Information &
Communication
Technology
MSCOA
Automation
9.713036.1.015.
M
Administr
ative
Assessment of
interface
requirement
None
The service
provider not
yet
appointed
The process
of appointing
service
provider is
underway Jan-19
Shared
Services:
Information &
Communication
Technology
Audio Visual
equipment and
systems in the
Tshwane House
Council
Chambers
9.714010.1.001.
A
Region 3
B:
Central
Region
Council
Chamber and
10
Boardrooms
automated.
The project
has been
taken over
by Property
Management
and Facilities
The service
provider has
been
appointed
and
installation
work will
commence Dec-18
Utility Services:
Energy &
Electricity
Payments to
Townships for
Reticulated
Towns (City
Wide)
9.710006.1.016.
C
City Wide Number of
applications
received
(Applications
driven)
not achieved Application
driven
application
driven
NONE
Utility Services:
Energy &
Electricity
Low Voltage
Network within
Towns
9.710177.1.005.
V
City Wide Practical
Completion:
Full
implementatio
n of all
A total of 3
projects have
been completed in
Q2
There is no
minisubs at
our stores to
proceed with
our projects.
The issue
has been
resolved and
orders have
been placed.
Work can be 2019/02/01
207
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
projects on
site
expeidted
once
minisubs are
received.
Utility Services:
Energy &
Electricity
Electricity for All
- Region 1
9.710178.2.015.
A
Region 1:
Northwes
t
83
Connections
Projects under
construction and
achieved 60%
progress.
Unavailabilit
y of critical
material
needed to
support
projects
Unavailabilit
y of critical
material
needed to
support
projects 31-Mar-19
Utility Services:
Energy &
Electricity
Electricity for All
- Region 1
9.710178.2.016.
A
Region 1:
Northwes
t
Construction
of the
electricity
network
backbone
infrastructure,
0 connections
Projects under
construction and
achieved 60%
progress.
Unavailabilit
y of critical
material
needed to
support
projects
Unavailabilit
y of critical
material
needed to
support
projects
31-Mar-19
Utility Services:
Energy &
Electricity
Electricity for All
- Region 3
9.710178.2.016.
C
Region 3
B:
Central
Region
Construction
of the
electricity
network
backbone
infrastructure,
and realise 0
connections
Projects under
construction and
achieved 60%
progress.
Unavailabilit
y of critical
material
needed to
support
projects
Unavailabilit
y of critical
material
needed to
support
projects
31-Mar-19
Utility Services:
Energy &
Electricity
Electricity for All
- Region 4
9.710178.2.016.
D
Region 4:
South
Construction
of the
electricity
network
backbone
Projects under
construction and
achieved 60%
progress.
Unavailabilit
y of critical
material
needed to
support
projects
Unavailabilit
y of critical
material
needed to
support
projects 31-Mar-19
208
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
infrastructure,
0 connections
Utility Services:
Energy &
Electricity
Electricity for All
- Region 5
9.710178.2.006.
E
Region 5:
Nokeng
Construction
of the
electricity
network
backbone
infrastructure,
0 connections
Projects under
construction and
achieved 60%
progress.
Unavailabilit
y of critical
material
needed to
support
projects
Unavailabilit
y of critical
material
needed to
support
projects
31-Mar-19
Utility Services:
Energy &
Electricity
Electricity for All
- Region 6
9.710178.2.016.
F
Region 6:
East
Construction
of the
electricity
network
backbone
infrastructure,
0 connections
Projects under
construction and
achieved 60%
progress.
Unavailabilit
y of critical
material
needed to
support
projects
Unavailabilit
y of critical
material
needed to
support
projects
31-Mar-19
Utility Services:
Energy &
Electricity
Electricity for All
- Region 7
9.710178.2.016.
G
Region 7:
Kungwini
Construction
of the
electricity
backbone
infrastructure,
25%
completion of
the project and
0 connections
Projects under
construction and
achieved 60%
progress.
Unavailabilit
y of critical
material
needed to
support
projects
Unavailabilit
y of critical
material
needed to
support
projects
31-Mar-19
Utility Services:
Energy &
Electricity
Communication
Upgrade: Optical
Fibre Network
9.710325.1.005.
C
City Wide Signed invoice
submitted for
payment:
complete the
ring network
and do cut-
*Install load
testing equipment
*Quatation
received
Delay in
awarding
Tender
Speedup the
process
2019/02/01
209
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
over of the
FOX interface
Utility Services:
Energy &
Electricity
Strengthening of
11kv Overhead
Network
9.710481.1.005.
S
Region 3
A:
Central
Region
Full
implementatio
n of all
projects on
site
Projects have
been identified.
The project
is delayed
due to
unavailibility
of wooden
poles
Project
milestones
will be
revised once
poles are
made
available 2019/02/01
Utility Services:
Energy &
Electricity
Secondary
Substations
9.710484.1.016.
S
City Wide Full
implementatio
n of all
projects on
site
Recovery of T4
units at Poumalani
Sub yard
The project
was delayed
due to
unavailibility
of electrical
panels
Project
milestones
will be
revised once
panels are
made
available 2019/02/01
Utility Services:
Energy &
Electricity
USDG Funds:
Region 1 (Public
Lighting)
9.710556.2.015.
A
Region 1:
Northwes
t
Construction
of the
electricity
network
backbone
infrastructure,
150
streetlights
and 0 high
mast lights
40 streetlights Unavailabilit
y of critical
material
needed to
support
projects
Unavailabilit
y of critical
material
needed to
support
projects
31-Mar-19
Utility Services:
Energy &
Electricity
USDG Funds:
Region 3 (Public
Lighting)
9.710556.2.015.
C
Region 3
B:
Central
Region
Construction
of the
electricity
network
backbone
infrastructure,
78 streetlights Unavailabilit
y of critical
material
needed to
Unavailabilit
y of critical
material
needed to
31-Mar-19
210
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
120
streetlights
and 0
connections
support
projects
support
projects
Utility Services:
Energy &
Electricity
USDG Funds:
Region 4 (Public
Lighting)
9.710556.2.015.
D
Region 4:
South
Construction
of the
electricity
network
backbone
infrastructure,
150
streetlights, 0
high masts
90 streetlights Unavailabilit
y of critical
material
needed to
support
projects
Unavailabilit
y of critical
material
needed to
support
projects
31-Mar-19
Utility Services:
Energy &
Electricity
USDG Funds:
Region 5 (Public
Lighting)
9.710556.2.015.
E
Region 5:
Nokeng
Construction
of the
electricity
network
backbone
infrastructure,
80 streetlights,
0 high masts
45 streetlights Unavailabilit
y of critical
material
needed to
support
projects
Unavailabilit
y of critical
material
needed to
support
projects
31-Mar-19
Utility Services:
Energy &
Electricity
USDG Funds:
Region 7 (Public
Lighting)
9.710556.2.015.
G
Region 7:
Kungwini
Construction
of the
electricity
network
backbone
infrastructure,
50 streetlights,
0 high masts
0 streetlights Unavailabilit
y of critical
material
needed to
support
projects
Unavailabilit
y of critical
material
needed to
support
projects
31-Mar-19
211
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Utility Services:
Energy &
Electricity
Replacement of
Obsolete and
non functional
Equipment
9.712006.1.005.
A
Region 1:
Northwes
t
Installation
and
commission
(Installation of
protection
relays by
internal
personnel)
not achieved TAR not
approved
Recently
identified
basbar
tender that
will be used
to procure
protections
relays N/A
Utility Services:
Energy &
Electricity
Bronkhorstspruit
132/11kv
substation
9.712279.1.005.
B
Region 7:
Kungwini
Establish site
and start with
the civil works.
Place orders
for material
Tender awarded
in October. No
work done on site.
Delay in the
award and
appointment
of the
tender. The
project
further
delaed by
the SCM
misplacing
the original
tender
document
Request
SCm to
search and
locate the
tender
doument
31-Jan-19
Utility Services:
Energy &
Electricity
Heatherley
132/11kV
Substation
9.712279.1.005.
H
Region 6:
East
Project
Complete
Completed 80
percent of the
Mamelodi -
Hatherley power
line
Slow
progress by
contractor
Contractor to
allocate
more
resources on
the project 31-Jan-18
Utility Services:
Energy &
Electricity
Kentron
132/11kv
Substation
refurbishment
9.712279.1.005.
K
Region 4:
South
preparation of
works
No work done Tender
cancelled
and will be
re-advertised
Requested
fund transfer
during
adjustment 31-Jan-19
212
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Utility Services:
Energy &
Electricity
Monavoni
132/11KV
Substation
9.712279.1.005.
P
Region 4:
South
Complete the
kerbing and
internal road
paving.
Construct the
building up to
window level
Backfill and
compact
substation
platform
Slow
progress on
site due to
contractor's
cash flow
problems
Request
contractor to
allocate
more
resources on
the project
31-Jan-19
Utility Services:
Energy &
Electricity
Soshanguve
132/11KV
Substation
9.712279.1.005.
Q
Region 1:
Northwes
t
Start the civil
works
including
extension of
existing
substation
building and
outdoor
equipment
foundations
Tender still at
evaluation/adjudic
ation stage
Delay in
award of
tender
Request
SCm to
expedite the
ward of the
tender
31-Jan-19
Utility Services:
Energy &
Electricity
Soshanguve JJ
132/11 kV
Substation (2 x
40MVA Power
Transformers)
9.712279.1.005.
T
Region 1:
Northwes
t
Practical
Completion:
substation
commissioning
, Practical
Completion:
delivery of HV
yard stones
Insalled 90% of
the indooor and
outdoor
equipment
Slow
progress by
contrcator
Requetsed
contractor to
put more
resources on
site
31-Jan-19
Utility Services:
Energy &
Electricity
Energy
Efficiency and
Demand Side
Management
9.712688.1.008.
E
City Wide Retrofit 200
LED
Streetlights
Luminaires
and feasibility
study report
NONE Tender not
yet awarded
Investigating
the use of
contracts
secured from
other organs
of state to
fast track Feb-19
213
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
implementati
ons.
Utility Services:
Energy &
Electricity
Replacement of
Obsolete
Protection and
Testing
Instruments
9.712861.1.001.
C
Region 7:
Kungwini
Goods/Service
s received and
verified: Part
payment of
delivery
received
not achieved R0,00 NA
NA
Utility Services:
Energy &
Electricity
Electricity
vending
infrastructure
9.712908.1.005.
E
City Wide Practical
Completion:
Twigging of
the system
Completed
consultations with
relevant
stakeholders.
Waiting for the
finalisation of the
SLA.
Finalisation
of the SLA to
enable
loading of
funds on E-
procurement
Continuos
engagement
with legal
and office of
CM
15-Jan
Utility Services:
Energy &
Electricity
(713009) Digital
Trunked Radio
Communication
(New)
9.713009.1.015.
D
City Wide Purchase
order
generated:
Factory
Acceptance
Test
not achieved No Tender in
place
N/A
N/A
Utility Services:
Energy &
Electricity
Refurbishment
of CT and VT (
Electricity
Distribution
Loss)
9.714008.1.015.
C
City Wide Removal of
2500 meters
from the inside
dwellings to
the outside;
Procure 500
boxes of
security
meters; and
250 VTs and
CTs;
Not Achieved Tender: USD
EE 28
2017/18
Served at
BAC,
Waiting for
BAC
resolution.
follow-up
with
adjudication
committee
which lead to
the
recommenda
tion of
successful
bidder 29-Jan-19
214
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Refurbish/Re[p
air 10
damaged
substation of
key
customers;
order 500
meters of
cables
Utility Services:
Energy &
Electricity
Installation,
replacement,
relocation and
audit of meters (
Electricity
Distribution
Loss)
9.714008.1.015.
I
City Wide installed 281 audit
meters, audited
2000 Meters and
Relocated 210
Late delivery
of meters
Engaging
the service
provider
30-Jan-19
Utility Services:
Energy &
Electricity
Replacement of
obsolete of
meter test bench
( Electricity
Distribution
Loss)
9.714008.1.015.
M
City Wide *SLA signed
*Orders have
been created
*Appointment of
the service
provider to
refurbish the
laboratory
Appointment
of the
service
provider to
refurbish the
laboratory
Continous
with SCM
and service
provider
28-Feb-19
Utility Services:
Energy &
Electricity
Roll-out of power
quality meters (
Electricity
Distribution
Loss)
9.714008.1.015.
P
City Wide Not Achieved Tender-USD
EE 32
2017/18
was referred
back to
Adjudication
committee
follow-up
with
adjudication
committee
which lead to
the
recommenda
tion of 30-Jan-19
215
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
successful
bidder
Utility Services:
Energy &
Electricity
Replacement of
oils cables (City
Centre) (
Electricity
Distribution
Loss)
9.714008.1.015.
R
City Wide Removal of
2500 meters
from the inside
dwellings to
the outside;
Procure 500
boxes of
security
meters; and
250 VTs and
CTs;
Refurbish/Re[p
air 10
damaged
substation of
key
customers;
order 500
meters of
cables
some of the
materials are
deliver and the
project will
commence in
January
Cable still
being
manuctured
Continous
with SCM
and service
provider
31-Jan-19
Utility Services:
Energy &
Electricity
Retrofitting,
Replacement
and installation
of tamper proof
meter (
Electricity
Distribution
Loss)
9.714008.1.015.
T
City Wide Installed 30 non-
destructive meter
boxes
Service
provider
reached the
limit for
available
funds
Report to
serve at
adjudication
committee to
increase
funds
31-Jan-19
216
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Utility Services:
Energy &
Electricity
Replacement of
SORP solution
and
implementation
of MDMS, HES
& ONLINE
vending (
Electricity
Distribution
Loss)
9.714008.1.015.
V
City Wide Completed
consultations with
relevant
stakeholders.
Waiting for the
finalisation of the
SLA.
Finalisation
of the SLA to
enable
loading of
funds on E-
procurement
Continuos
engagement
with legal
and office of
CM
15-Jan
Utility Services:
Water &
Sanitation
Lengthening of
Network and
Supply Pipelines
9.710023.1.015.
L
City Wide Complete
design and
appointment of
contractor
Professional
service provider to
be appointed from
USD WS 10
2017/18 of which
technical
evaluation of this
tender was
completed in
December 2018
Appointment
of a
consulting
engineering
firm was
delayed
The
department
will utilise a
panel of
consultants
after it is
evaluated
01 April
2019
Utility Services:
Water &
Sanitation
Waste Water
Treatment
facilities
upgrades Minor
Capital Projects
9.710411.1.001.
C
City Wide Delivery of
submersible
mixers. :
Tender closed
Delivery of TLBs,
Z4 tender
advertised
Delay in
SCM
appointment
for
submersible
mixers,
Delay in
approval of
specification
s for Z4
TLBs
delivered
217
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Utility Services:
Water &
Sanitation
Extension of
Rooiwal waste
water treatment
works
9.710411.1.005.
D
Region 2:
Northeas
t
Earthworks
for the
Sedimentation
Tanks
Tender
admistration
The tender is
still
undergoing
SCM
technical
evaluation
The tender
has to be
priotised by
SCM in
order to
have the
contractor by
beginning of
the third
quarter.
31 January
2019
Utility Services:
Water &
Sanitation
Baviaanspoort
WWTW 40 Ml/d
Extension
9.710411.1.005.
F
Region 6:
East
Stage 1:
Repair work to
existing
Modules Stage
2: TAR
approval
None The
contractor
was
appointed on
6 September
2018
however the
existing
consultant's
appointment
has reached
the 3 year
appointment
cap. This is
delaying the
site
handover.
A
request/BAC
report to
deviate and
appoint the
existing
consultant
was
submitted in
October
2018,
however it
was not
approved by
W&S
Department.
The second
option is to
appoint from
the potential
panel of
consultants
that is
currently
01 February
2019
218
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
undergoing
the tender
evaluation.
Utility Services:
Water &
Sanitation
Temba WWTW
new 20 Ml/day
9.710411.1.005.
I
Region 2:
Northeas
t
Site handing
over; Defect
liability, close-
out report As-
Built drawings
Task Order was
prepared but was
however not
approved.
Task Order
was
prepared but
was however
not
approved.
Draft
specification
for
appointment
of consultant
to be
completed in
January
2019.
31 January
2019
Utility Services:
Water &
Sanitation
Upgrade of
sewerage pump
station
9.710411.1.005.
Y
City Wide Approval of
specification,
tender
advertisement
of contractor
and tender
closure.
Project will be
implemented
through regulation
36 of the MFMA
Project will
be
implemented
through
regulation 36
of the MFMA
Project will
be
implemented
through
regulation 36
of the MFMA
18 January
2019
Utility Services:
Water &
Sanitation
Ekangala Block
A sewer
reticulation and
toilets
9.710878.2.005.
E
Region 7:
Kungwini
installation of
2000m of
sewer pipes
The TAR for the
appointment of
consultant was
drafted and
submitted for
comments.
The task
order
requesting
the
rendering of
professional
services has
not been
approved.
The TAR
was drafted.
N/A
Utility Services:
Water &
Sanitation
Temba Water
Purification Plant
Extension
9.710878.2.005.
T
Region 2:
Northeas
t
Maintenance
of mechanical
and electrical,
commissioning
Liquid Air Platform
completed and the
installation of
pipes for the liquid
The delay
was caused
by the
information
The Liquid
Air Supplier
will work
through out
21
December
2019
219
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
of the liquid
oxygen and
nitrogen air
air. The Raw
Water Pipeline
passed the
pressure test and
the shutdown to
install new valves
on sekampaneg
Reservoir was
done successful.
The 2
screwpumps were
taken out for
repairs leaving
one which is
operational and
when the other 2
return the one that
is working will
betaken out for
repairs as well.
that was
needed to
design the
platform as
per the
service
provider's
specification
s which was
submitted
late.
December to
catch up.
Utility Services:
Water &
Sanitation
Heights Iscor
Feeder
9.711335.1.001.
D
Region 3
B:
Central
Region
Construction
of a new
1000mm dia.
X 822m long
steel bulk
pipeline
PBJ memo
approved, site
briefing
conducted,
quotation
received.
The
procurement
of a
contractor is
through HHS
panel. The
process of
allocation
has not been
successful
following
three
attempts of
allocation.
SCM to
provide date
for
evaluation of
quotation.
14 January
2019
220
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
The
contractors
did not meet
the
functionality
criteria.
Utility Services:
Water &
Sanitation
Cathodic
protection to all
Steel pipes (City
wide)
9.711335.1.015.
C
City Wide Approval of
specification,
tender
advertisement
of contractor
and tender
closure.
Specification
approved by BSC
SCM did not
advertise
tender due
to December
construction
recess.
SCM to
advertise
tender by 18
January
2019
18 January
2019
Utility Services:
Water &
Sanitation
Bronkhorstspruit
Water
Purification Plant
Refurbishment
9.711921.1.005.
B
Region 7:
Kungwini
Approval of
detail design
report,
compilation of
a tender
document
The TAR was
submitted for
approval on 16
November 2018
The task
order for
appointment
of
professional
service
provider was
not aproved.
Therefore
the inception
stage of the
project was
delayed.
The
department
has
submitted a
Tender
Advertiseme
nt Request
to appoint a
new
consultant
for the
project.
01 April
2019
Utility Services:
Water &
Sanitation
Installation of
telemetry, bulk
meters and
control
equipment at
9.712534.1.005.
C
City Wide Installation of
Flow Monitors
Creation of WBS
elements for the
procurement of
network switches
Technical
evalaution
was
completed,
awaiting for
the tender to
Expedite the
appointment
of the
contracor
01 March
2019
221
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
reservoirs (City
Wide)
serve at
BEC
Utility Services:
Water &
Sanitation
New Parkmore
LL Reservoir
9.712534.1.005.
L
Region 6:
East
Steel fixing
for the
reservoir walls
(partially done
in 1.2m lift)
Recommendation
of Approval for
the Bid
specification for
the re-
advertisement of
the tender(BSC
reccommended
on 12 December
2018)
The
contractor
has not yet
been
appointed.
the evalution
process of
the tender
for the
appointment
of the
contractor
should be
fast-tracked.
On-going
Utility Services:
Water &
Sanitation
New Klipgat
reservoir
9.712534.1.005.
N
Project
Complete
None, the
contractor vacated
site
The
contractor
vacated site
on 06
November
2018 due to
non-
payment.
The vendor
is blocked on
eProcureme
nt.is busy
with the
report that
will serve in
the next
BAC sitting.
The
department
will monitor
the
remaining 3
% internally.
SCM
24 January
2019
Utility Services:
Water &
Sanitation
Relining/upgradi
ng reservoirs
9.712534.1.005.
R
City Wide 50% erection
of formawork
No physical
construction was
achieved,
Contract for
executing
construction
Conditional
assessment
of reservoirs
28 February
2018
222
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
for upstand
beams
confirmation of
scope and
appointment of
contractor still
outstanding. Task
order not
approved.
works not
yet in place.
This is due
to the fact
that a
structural
assessment
of the
reservoirs
need to be
conducted.
An approval
for the
service
provider to
conduct
assessments
and oversee
construction
activities is
still
outstanding.
The process
of appointing
a contractor
for execution
of works will
be done
once the
new panel of
water and
sanitation
contractor is
finalised and
scope of
to be fast
tracked to
ensure that
delays are
averted in
appointing
the
contractor.
Management
to assist in
ensuring that
appointment
of panel of
consultant is
expedited.
223
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
work is
verified.
Utility Services:
Water &
Sanitation
Bronkhorstbaai:
Refurbishment
and upgrade of
Water
Purification Plant
9.712534.1.005.
S
Region 7:
Kungwini
Water
treatment
works upgrade
at
Bronkhorstbaa
i and Summer
place
The TAR for the
appointment of
consultant was
drafted and
submitted for
comments.
The task
order
requesting
the
extension of
appointment
for rendering
of
professional
services has
not been
approved.
The TAR
was drafted.
24
December
2018
Utility Services:
Water &
Sanitation
Replace
reservoir fencing
(City Wide)
9.712534.1.005.
T
City Wide Installation of
fences at
identified sites
955m of fence
installation(Godric
h WWTW)
The delay
was
experienced
with the
approval of
the safety
file.
The
contractor to
fast-track
measuring
the required
works at
various sites.
31 January
2019
Utility Services:
Water &
Sanitation
Capital
Movables
9.712762.1.007.
C
Region 3
B:
Central
Region
Delivery of
furniture
Procurement of
Executive Chairs,
Projector has
been initiated with
SCM
Procurement
is on a need
basis
Procurement
will be done
periodicaly
as required
On-going
Utility Services:
Water &
Sanitation
Water
Conservation
and Demand
Management
9.712896.1.005.
M
City Wide 2200 Water
meter installed
&11400
meters
replaced
1579 New Meters
have installed for
Q1. and 436 for
confirmed for Q2
(OCT+NOV) to
date. The final
Contract for
the
installation of
water meters
ended on the
31st of
Compulsory
briefing
session is on
the 30
/11/18.The
tender will
31 January
2018
224
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
figures for all
meters installed
during the
reporting period
will be available
by the 15th of the
following month
due to capturing
processes.
August
2018. The
New tender
was
advertised
on 16
November
2018
closed on
the 18
December
2018.
Request
SCM to
speed up the
admin
compliance.
Utility Services:
Water &
Sanitation
Project Tirane:
Hammanskraal
Ext 2
9.712970.1.005.
T
construction of
toilet
structures with
plumbing and
fittings;
Revision of a
subdivision layout
by the
townplanners is in
progress.
The project
has been put
on hold until
approval of
the
Township
Layout is
obtained.
Constant
follow-ups
are being
made with
the Town
Planners
and Human
Settlement
Department.
Dependant
on HSD
Utility Services:
Water &
Sanitation
Project Tirane:
Mamelodi Ext 11
9.712970.1.005.
T
Installation of
3060m bulk
pipeline and
12 chambers
The site briefing
was held on 30
November 2018.
The
specification
of the project
needed to be
revised to
include the
water
reticulation.
The site
briefing was
held on 30
November
2018.
Quotaions to
be submited
on 15
January
2019.
Evaluation of
quotaions to
be
conducted
by 17
18 January
2019
225
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
January
2019.
Transport:
Airports
Separation:
Airside/Landside
: Required
legislative
compliance with
Civil Aviation
Regulations, and
the National
Aviation Security
Program (NASP)
9.711953.2.015.
A
Region 2:
Northeas
t
Procurement Supply Chain
document still
Supply Chain
Management for
processing and
evaluation
Evaluation
was done at
the end of
November
Continuous
follow up
with Supply
Chain to
adjudication
Dec-18
Transport:
Airports
Upgrade and
replacement of
all runway and
taxiway lights,
Papi lights,
apron lights,
security and
lighting system
to meet
legislative
compliance
9.712884.1.015.
A
Region 2:
Northeas
t
Procurement Deviation report
for sole supplier
done awaiting
approval
Deviation
report was
done at the
end of the
month of
November
Continuous
follow up for
approval will
be made
Dec-18
Transport:
Airports
Arch metal
detector and
scanners to scan
passenger,
luggage and
baggage
9.713030.1.015.
A
Region 2:
Northeas
t
Procurement Awaiting WBS
upgrade from
level 3 to level 5,
spreadsheet sent
to Finance to
upgrade the WBS
Awaiting
WBS
upgrade
from level 3
to level 5
Continuous
follow up
with Supply
Chain
01-Dec-18
226
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Transport:
Airports
Construction of
labour change
room and related
facilities
9.714014.1.015.
C
Region 2:
Northeas
t
Finalisation of
Project
Need analyses,
drafting of
Specification and
Bill of quantity
Bid
Adjudication
Tender /
Panel
advertised,
evaluation
Continuous
follow up
with Supply
Chain
Dec-18
Transport:
Airports
Development of
a joint Operating
Centre
9.714016.1.015.
D
Region 2:
Northeas
t
Finalisation of
Project
Drafting of
specifications and
bill of quantity for
the emergency
training centre
done
Bid
Adjudication
Tender /
Panel
advertised,
evaluation
Continuous
follow up
with Supply
Chain
Dec-18
Transport:
Airports
Procurement of
Guard Rooms
(wendy houses)
(compliance
issue)
9.714019.1.015.
P
Region 2:
Northeas
t
Finalisation of
Project
Bid Adjudication
Tender / Panel
advertised,
evaluated and
adjudicated. WBS
created
Awaiting
WBS
upgrade
from level 3
to level 5
Continuous
follow up
with Finance
Dec-18
Transport:
Airports
Provision,
upgrade and
replacement of
security
fences/gates,
fence lighting,
alarm and
related
systems/equipm
ent
9.714020.1.015.
P
Region 2:
Northeas
t
Procurement Bill of Quantity
and Specifications
completed and
sent through to
procurement for
bid adjudication,
pane
advertisement and
evaluation
Bid
Adjudication
Tender /
Panel
advertised,
evaluation
Continouos
follow up
01-Dec-18
Utility Services:
Energy &
Electricity
Kentron
132/11kv
9.712279.1.005.
K
Region 4:
South
preparation of
works
No work done Tender
cancelled
Requested
fund transfer
31-Jan-19
227
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Substation
refurbishment
and will be
re-advertised
during
adjustment
Utility Services:
Energy &
Electricity
Monavoni
132/11KV
Substation
9.712279.1.005.
P
Region 4:
South
Complete the
kerbing and
internal road
paving.
Construct the
building up to
window level
Backfill and
compact
substation
platform
Slow
progress on
site due to
contractor's
cash flow
problems
Request
contractor to
allocate
more
resources on
the project
31-Jan-19
Utility Services:
Energy &
Electricity
Soshanguve
132/11KV
Substation
9.712279.1.005.
Q
Region 1:
Northwes
t
Start the civil
works
including
extension of
existing
substation
building and
outdoor
equipment
foundations
Tender still at
evaluation/adjudic
ation stage
Delay in
award of
tender
Request
SCm to
expedite the
ward of the
tender
31-Jan-19
Utility Services:
Energy &
Electricity
Soshanguve JJ
132/11 kV
Substation (2 x
40MVA Power
Transformers)
9.712279.1.005.
T
Region 1:
Northwes
t
Practical
Completion:
substation
commissioning
, Practical
Completion:
delivery of HV
yard stones
Insalled 90% of
the indooor and
outdoor
equipment
Slow
progress by
contrcator
Requetsed
contractor to
put more
resources on
site
31-Jan-19
Utility Services:
Energy &
Electricity
Energy
Efficiency and
Demand Side
Management
9.712688.1.008.
E
City Wide Retrofit 200
LED
Streetlights
Luminaires
NONE Tender not
yet awarded
Investigating
the use of
contracts
secured from
other organs Feb-19
228
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
and feasibility
study report
of state to
fast track
implementati
ons.
Utility Services:
Energy &
Electricity
Replacement of
Obsolete
Protection and
Testing
Instruments
9.712861.1.001.
C
Region 7:
Kungwini
Goods/Service
s received and
verified: Part
payment of
delivery
received
not achieved R0,00 NA
NA
Utility Services:
Energy &
Electricity
Electricity
vending
infrastructure
9.712908.1.005.
E
City Wide Practical
Completion:
Twigging of
the system
Completed
consultations with
relevant
stakeholders.
Waiting for the
finalisation of the
SLA.
Finalisation
of the SLA to
enable
loading of
funds on E-
procurement
Continuos
engagement
with legal
and office of
CM
15-Jan
Utility Services:
Energy &
Electricity
(713009) Digital
Trunked Radio
Communication
(New)
9.713009.1.015.
D
City Wide Purchase
order
generated:
Factory
Acceptance
Test
not achieved No Tender in
place
N/A
N/A
Utility Services:
Energy &
Electricity
Refurbishment
of CT and VT (
Electricity
Distribution
Loss)
9.714008.1.015.
C
City Wide Removal of
2500 meters
from the inside
dwellings to
the outside;
Procure 500
boxes of
security
meters; and
Not Achieved Tender: USD
EE 28
2017/18
Served at
BAC,
Waiting for
BAC
resolution.
follow-up
with
adjudication
committee
which lead to
the
recommenda
tion of 29-Jan-19
229
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
250 VTs and
CTs;
Refurbish/Re[p
air 10
damaged
substation of
key
customers;
order 500
meters of
cables
successful
bidder
Utility Services:
Energy &
Electricity
Installation,
replacement,
relocation and
audit of meters (
Electricity
Distribution
Loss)
9.714008.1.015.
I
City Wide installed 281 audit
meters, audited
2000 Meters and
Relocated 210
Late delivery
of meters
Engaging
the service
provider
30-Jan-19
Utility Services:
Energy &
Electricity
Replacement of
obsolete of
meter test bench
( Electricity
Distribution
Loss)
9.714008.1.015.
M
City Wide *SLA signed
*Orders have
been created
*Appointment of
the service
provider to
refurbish the
laboratory
Appointment
of the
service
provider to
refurbish the
laboratory
Continous
with SCM
and service
provider
28-Feb-19
Utility Services:
Energy &
Electricity
Roll-out of power
quality meters (
Electricity
Distribution
Loss)
9.714008.1.015.
P
City Wide Not Achieved Tender-USD
EE 32
2017/18
was referred
back to
follow-up
with
adjudication
committee
which lead to
the 30-Jan-19
230
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Adjudication
committee
recommenda
tion of
successful
bidder
Utility Services:
Energy &
Electricity
Replacement of
oils cables (City
Centre) (
Electricity
Distribution
Loss)
9.714008.1.015.
R
City Wide Removal of
2500 meters
from the inside
dwellings to
the outside;
Procure 500
boxes of
security
meters; and
250 VTs and
CTs;
Refurbish/Re[p
air 10
damaged
substation of
key
customers;
order 500
meters of
cables
some of the
materials are
deliver and the
project will
commence in
January
Cable still
being
manuctured
Continous
with SCM
and service
provider
31-Jan-19
Utility Services:
Energy &
Electricity
Retrofitting,
Replacement
and installation
of tamper proof
meter (
Electricity
Distribution
Loss)
9.714008.1.015.
T
City Wide Installed 30 non-
destructive meter
boxes
Service
provider
reached the
limit for
available
funds
Report to
serve at
adjudication
committee to
increase
funds
31-Jan-19
231
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Utility Services:
Energy &
Electricity
Replacement of
SORP solution
and
implementation
of MDMS, HES
& ONLINE
vending (
Electricity
Distribution
Loss)
9.714008.1.015.
V
City Wide Completed
consultations with
relevant
stakeholders.
Waiting for the
finalisation of the
SLA.
Finalisation
of the SLA to
enable
loading of
funds on E-
procurement
Continuos
engagement
with legal
and office of
CM
15-Jan
Utility Services:
Water &
Sanitation
Lengthening of
Network and
Supply Pipelines
9.710023.1.015.
L
City Wide Complete
design and
appointment of
contractor
Professional
service provider to
be appointed from
USD WS 10
2017/18 of which
technical
evaluation of this
tender was
completed in
December 2018
Appointment
of a
consulting
engineering
firm was
delayed
The
department
will utilise a
panel of
consultants
after it is
evaluated
01 April
2019
Utility Services:
Water &
Sanitation
Waste Water
Treatment
facilities
upgrades Minor
Capital Projects
9.710411.1.001.
C
City Wide Delivery of
submersible
mixers. :
Tender closed
Delivery of TLBs,
Z4 tender
advertised
Delay in
SCM
appointment
for
submersible
mixers,
Delay in
approval of
specification
s for Z4
TLBs
delivered
232
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Utility Services:
Water &
Sanitation
Extension of
Rooiwal waste
water treatment
works
9.710411.1.005.
D
Region 2:
Northeas
t
Earthworks
for the
Sedimentation
Tanks
Tender
admistration
The tender is
still
undergoing
SCM
technical
evaluation
The tender
has to be
priotised by
SCM in
order to
have the
contractor by
beginning of
the third
quarter.
31 January
2019
Utility Services:
Water &
Sanitation
Baviaanspoort
WWTW 40 Ml/d
Extension
9.710411.1.005.
F
Region 6:
East
Stage 1:
Repair work to
existing
Modules Stage
2: TAR
approval
None The
contractor
was
appointed on
6 September
2018
however the
existing
consultant's
appointment
has reached
the 3 year
appointment
cap. This is
delaying the
site
handover.
A
request/BAC
report to
deviate and
appoint the
existing
consultant
was
submitted in
October
2018,
however it
was not
approved by
W&S
Department.
The second
option is to
appoint from
the potential
panel of
consultants
that is
currently
01 February
2019
233
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
undergoing
the tender
evaluation.
Utility Services:
Water &
Sanitation
Temba WWTW
new 20 Ml/day
9.710411.1.005.
I
Region 2:
Northeas
t
Site handing
over; Defect
liability, close-
out report As-
Built drawings
Task Order was
prepared but was
however not
approved.
Task Order
was
prepared but
was however
not
approved.
Draft
specification
for
appointment
of consultant
to be
completed in
January
2019.
31 January
2019
Utility Services:
Water &
Sanitation
Upgrade of
sewerage pump
station
9.710411.1.005.
Y
City Wide Approval of
specification,
tender
advertisement
of contractor
and tender
closure.
Project will be
implemented
through regulation
36 of the MFMA
Project will
be
implemented
through
regulation 36
of the MFMA
Project will
be
implemented
through
regulation 36
of the MFMA
18 January
2019
Utility Services:
Water &
Sanitation
Ekangala Block
A sewer
reticulation and
toilets
9.710878.2.005.
E
Region 7:
Kungwini
installation of
2000m of
sewer pipes
The TAR for the
appointment of
consultant was
drafted and
submitted for
comments.
The task
order
requesting
the
rendering of
professional
services has
not been
approved.
The TAR
was drafted.
N/A
Utility Services:
Water &
Sanitation
Temba Water
Purification Plant
Extension
9.710878.2.005.
T
Region 2:
Northeas
t
Maintenance
of mechanical
and electrical,
commissioning
Liquid Air Platform
completed and the
installation of
pipes for the liquid
The delay
was caused
by the
information
The Liquid
Air Supplier
will work
through out
21
December
2019
234
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
of the liquid
oxygen and
nitrogen air
air. The Raw
Water Pipeline
passed the
pressure test and
the shutdown to
install new valves
on sekampaneg
Reservoir was
done successful.
The 2
screwpumps were
taken out for
repairs leaving
one which is
operational and
when the other 2
return the one that
is working will
betaken out for
repairs as well.
that was
needed to
design the
platform as
per the
service
provider's
specification
s which was
submitted
late.
December to
catch up.
Utility Services:
Water &
Sanitation
Heights Iscor
Feeder
9.711335.1.001.
D
Region 3
B:
Central
Region
Construction
of a new
1000mm dia.
X 822m long
steel bulk
pipeline
PBJ memo
approved, site
briefing
conducted,
quotation
received.
The
procurement
of a
contractor is
through HHS
panel. The
process of
allocation
has not been
successful
following
three
attempts of
allocation.
SCM to
provide date
for
evaluation of
quotation.
14 January
2019
235
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
The
contractors
did not meet
the
functionality
criteria.
Utility Services:
Water &
Sanitation
Cathodic
protection to all
Steel pipes (City
wide)
9.711335.1.015.
C
City Wide Approval of
specification,
tender
advertisement
of contractor
and tender
closure.
Specification
approved by BSC
SCM did not
advertise
tender due
to December
construction
recess.
SCM to
advertise
tender by 18
January
2019
18 January
2019
Utility Services:
Water &
Sanitation
Bronkhorstspruit
Water
Purification Plant
Refurbishment
9.711921.1.005.
B
Region 7:
Kungwini
Approval of
detail design
report,
compilation of
a tender
document
The TAR was
submitted for
approval on 16
November 2018
The task
order for
appointment
of
professional
service
provider was
not aproved.
Therefore
the inception
stage of the
project was
delayed.
The
department
has
submitted a
Tender
Advertiseme
nt Request
to appoint a
new
consultant
for the
project.
01 April
2019
Utility Services:
Water &
Sanitation
Installation of
telemetry, bulk
meters and
control
equipment at
9.712534.1.005.
C
City Wide Installation of
Flow Monitors
Creation of WBS
elements for the
procurement of
network switches
Technical
evalaution
was
completed,
awaiting for
the tender to
Expedite the
appointment
of the
contracor
01 March
2019
236
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
reservoirs (City
Wide)
serve at
BEC
Utility Services:
Water &
Sanitation
New Parkmore
LL Reservoir
9.712534.1.005.
L
Region 6:
East
Steel fixing
for the
reservoir walls
(partially done
in 1.2m lift)
Recommendation
of Approval for
the Bid
specification for
the re-
advertisement of
the tender(BSC
reccommended
on 12 December
2018)
The
contractor
has not yet
been
appointed.
the evalution
process of
the tender
for the
appointment
of the
contractor
should be
fast-tracked.
On-going
Utility Services:
Water &
Sanitation
New Klipgat
reservoir
9.712534.1.005.
N
Project
Complete
None, the
contractor vacated
site
The
contractor
vacated site
on 06
November
2018 due to
non-
payment.
The vendor
is blocked on
eProcureme
nt.is busy
with the
report that
will serve in
the next
BAC sitting.
The
department
will monitor
the
remaining 3
% internally.
SCM
24 January
2019
Utility Services:
Water &
Sanitation
Relining/upgradi
ng reservoirs
9.712534.1.005.
R
City Wide 50% erection
of formawork
No physical
construction was
achieved,
Contract for
executing
construction
Conditional
assessment
of reservoirs
28 February
2018
237
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
for upstand
beams
confirmation of
scope and
appointment of
contractor still
outstanding. Task
order not
approved.
works not
yet in place.
This is due
to the fact
that a
structural
assessment
of the
reservoirs
need to be
conducted.
An approval
for the
service
provider to
conduct
assessments
and oversee
construction
activities is
still
outstanding.
The process
of appointing
a contractor
for execution
of works will
be done
once the
new panel of
water and
sanitation
contractor is
finalised and
scope of
to be fast
tracked to
ensure that
delays are
averted in
appointing
the
contractor.
Management
to assist in
ensuring that
appointment
of panel of
consultant is
expedited.
238
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
work is
verified.
Utility Services:
Water &
Sanitation
Bronkhorstbaai:
Refurbishment
and upgrade of
Water
Purification Plant
9.712534.1.005.
S
Region 7:
Kungwini
Water
treatment
works upgrade
at
Bronkhorstbaa
i and Summer
place
The TAR for the
appointment of
consultant was
drafted and
submitted for
comments.
The task
order
requesting
the
extension of
appointment
for rendering
of
professional
services has
not been
approved.
The TAR
was drafted.
24
December
2018
Utility Services:
Water &
Sanitation
Replace
reservoir fencing
(City Wide)
9.712534.1.005.
T
City Wide Installation of
fences at
identified sites
955m of fence
installation(Godric
h WWTW)
The delay
was
experienced
with the
approval of
the safety
file.
The
contractor to
fast-track
measuring
the required
works at
various sites.
31 January
2019
Utility Services:
Water &
Sanitation
Capital
Movables
9.712762.1.007.
C
Region 3
B:
Central
Region
Delivery of
furniture
Procurement of
Executive Chairs,
Projector has
been initiated with
SCM
Procurement
is on a need
basis
Procurement
will be done
periodicaly
as required
On-going
Utility Services:
Water &
Sanitation
Water
Conservation
and Demand
Management
9.712896.1.005.
M
City Wide 2200 Water
meter installed
&11400
meters
replaced
1579 New Meters
have installed for
Q1. and 436 for
confirmed for Q2
(OCT+NOV) to
date. The final
Contract for
the
installation of
water meters
ended on the
31st of
Compulsory
briefing
session is on
the 30
/11/18.The
tender will
31 January
2018
239
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
figures for all
meters installed
during the
reporting period
will be available
by the 15th of the
following month
due to capturing
processes.
August
2018. The
New tender
was
advertised
on 16
November
2018
closed on
the 18
December
2018.
Request
SCM to
speed up the
admin
compliance.
Utility Services:
Water &
Sanitation
Project Tirane:
Hammanskraal
Ext 2
9.712970.1.005.
T
construction of
toilet
structures with
plumbing and
fittings;
Revision of a
subdivision layout
by the
townplanners is in
progress.
The project
has been put
on hold until
approval of
the
Township
Layout is
obtained.
Constant
follow-ups
are being
made with
the Town
Planners
and Human
Settlement
Department.
Dependant
on HSD
Utility Services:
Water &
Sanitation
Project Tirane:
Mamelodi Ext 11
9.712970.1.005.
T
Installation of
3060m bulk
pipeline and
12 chambers
The site briefing
was held on 30
November 2018.
The
specification
of the project
needed to be
revised to
include the
water
reticulation.
The site
briefing was
held on 30
November
2018.
Quotaions to
be submited
on 15
January
2019.
Evaluation of
quotaions to
be
conducted
by 17
18 January
2019
240
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
January
2019.
Transport:
Airports
Separation:
Airside/Landside
: Required
legislative
compliance with
Civil Aviation
Regulations, and
the National
Aviation Security
Program (NASP)
9.711953.2.015.
A
Region 2:
Northeas
t
Procurement Supply Chain
document still
Supply Chain
Management for
processing and
evaluation
Evaluation
was done at
the end of
November
Continuous
follow up
with Supply
Chain to
adjudication
Dec-18
Transport:
Airports
Upgrade and
replacement of
all runway and
taxiway lights,
Papi lights,
apron lights,
security and
lighting system
to meet
legislative
compliance
9.712884.1.015.
A
Region 2:
Northeas
t
Procurement Deviation report
for sole supplier
done awaiting
approval
Deviation
report was
done at the
end of the
month of
November
Continuous
follow up for
approval will
be made
Dec-18
Transport:
Airports
Arch metal
detector and
scanners to scan
passenger,
luggage and
baggage
9.713030.1.015.
A
Region 2:
Northeas
t
Procurement Awaiting WBS
upgrade from
level 3 to level 5,
spreadsheet sent
to Finance to
upgrade the WBS
Awaiting
WBS
upgrade
from level 3
to level 5
Continuous
follow up
with Supply
Chain
01-Dec-18
241
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Transport:
Airports
Construction of
labour change
room and related
facilities
9.714014.1.015.
C
Region 2:
Northeas
t
Finalisation of
Project
Need analyses,
drafting of
Specification and
Bill of quantity
Bid
Adjudication
Tender /
Panel
advertised,
evaluation
Continuous
follow up
with Supply
Chain
Dec-18
Transport:
Airports
Development of
a joint Operating
Centre
9.714016.1.015.
D
Region 2:
Northeas
t
Finalisation of
Project
Drafting of
specifications and
bill of quantity for
the emergency
training centre
done
Bid
Adjudication
Tender /
Panel
advertised,
evaluation
Continuous
follow up
with Supply
Chain
Dec-18
Transport:
Airports
Procurement of
Guard Rooms
(wendy houses)
(compliance
issue)
9.714019.1.015.
P
Region 2:
Northeas
t
Finalisation of
Project
Bid Adjudication
Tender / Panel
advertised,
evaluated and
adjudicated. WBS
created
Awaiting
WBS
upgrade
from level 3
to level 5
Continuous
follow up
with Finance
Dec-18
Transport:
Airports
Provision,
upgrade and
replacement of
security
fences/gates,
fence lighting,
alarm and
related
systems/equipm
ent
9.714020.1.015.
P
Region 2:
Northeas
t
Procurement Bill of Quantity
and Specifications
completed and
sent through to
procurement for
bid adjudication,
pane
advertisement and
evaluation
Bid
Adjudication
Tender /
Panel
advertised,
evaluation
Continouos
follow up
01-Dec-18
Utility Services:
Energy &
Electricity
Kentron
132/11kv
9.712279.1.005.
K
Region 4:
South
preparation of
works
No work done Tender
cancelled
Requested
fund transfer
31-Jan-19
242
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Substation
refurbishment
and will be
re-advertised
during
adjustment
Utility Services:
Energy &
Electricity
Monavoni
132/11KV
Substation
9.712279.1.005.
P
Region 4:
South
Complete the
kerbing and
internal road
paving.
Construct the
building up to
window level
Backfill and
compact
substation
platform
Slow
progress on
site due to
contractor's
cash flow
problems
Request
contractor to
allocate
more
resources on
the project
31-Jan-19
Utility Services:
Energy &
Electricity
Soshanguve
132/11KV
Substation
9.712279.1.005.
Q
Region 1:
Northwes
t
Start the civil
works
including
extension of
existing
substation
building and
outdoor
equipment
foundations
Tender still at
evaluation/adjudic
ation stage
Delay in
award of
tender
Request
SCm to
expedite the
ward of the
tender
31-Jan-19
Utility Services:
Energy &
Electricity
Soshanguve JJ
132/11 kV
Substation (2 x
40MVA Power
Transformers)
9.712279.1.005.
T
Region 1:
Northwes
t
Practical
Completion:
substation
commissioning
, Practical
Completion:
delivery of HV
yard stones
Insalled 90% of
the indooor and
outdoor
equipment
Slow
progress by
contrcator
Requetsed
contractor to
put more
resources on
site
31-Jan-19
Utility Services:
Energy &
Electricity
Energy
Efficiency and
Demand Side
Management
9.712688.1.008.
E
City Wide Retrofit 200
LED
Streetlights
Luminaires
NONE Tender not
yet awarded
Investigating
the use of
contracts
secured from
other organs Feb-19
243
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
and feasibility
study report
of state to
fast track
implementati
ons.
Utility Services:
Energy &
Electricity
Replacement of
Obsolete
Protection and
Testing
Instruments
9.712861.1.001.
C
Region 7:
Kungwini
Goods/Service
s received and
verified: Part
payment of
delivery
received
not achieved R0,00 NA
NA
Utility Services:
Energy &
Electricity
Electricity
vending
infrastructure
9.712908.1.005.
E
City Wide Practical
Completion:
Twigging of
the system
Completed
consultations with
relevant
stakeholders.
Waiting for the
finalisation of the
SLA.
Finalisation
of the SLA to
enable
loading of
funds on E-
procurement
Continuos
engagement
with legal
and office of
CM
15-Jan
Utility Services:
Energy &
Electricity
(713009) Digital
Trunked Radio
Communication
(New)
9.713009.1.015.
D
City Wide Purchase
order
generated:
Factory
Acceptance
Test
not achieved No Tender in
place
N/A
N/A
Utility Services:
Energy &
Electricity
Refurbishment
of CT and VT (
Electricity
Distribution
Loss)
9.714008.1.015.
C
City Wide Removal of
2500 meters
from the inside
dwellings to
the outside;
Procure 500
boxes of
security
meters; and
Not Achieved Tender: USD
EE 28
2017/18
Served at
BAC,
Waiting for
BAC
resolution.
follow-up
with
adjudication
committee
which lead to
the
recommenda
tion of 29-Jan-19
244
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
250 VTs and
CTs;
Refurbish/Re[p
air 10
damaged
substation of
key
customers;
order 500
meters of
cables
successful
bidder
Utility Services:
Energy &
Electricity
Installation,
replacement,
relocation and
audit of meters (
Electricity
Distribution
Loss)
9.714008.1.015.
I
City Wide installed 281 audit
meters, audited
2000 Meters and
Relocated 210
Late delivery
of meters
Engaging
the service
provider
30-Jan-19
Utility Services:
Energy &
Electricity
Replacement of
obsolete of
meter test bench
( Electricity
Distribution
Loss)
9.714008.1.015.
M
City Wide *SLA signed
*Orders have
been created
*Appointment of
the service
provider to
refurbish the
laboratory
Appointment
of the
service
provider to
refurbish the
laboratory
Continous
with SCM
and service
provider
28-Feb-19
Utility Services:
Energy &
Electricity
Roll-out of power
quality meters (
Electricity
Distribution
Loss)
9.714008.1.015.
P
City Wide Not Achieved Tender-USD
EE 32
2017/18
was referred
back to
follow-up
with
adjudication
committee
which lead to
the 30-Jan-19
245
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Adjudication
committee
recommenda
tion of
successful
bidder
Utility Services:
Energy &
Electricity
Replacement of
oils cables (City
Centre) (
Electricity
Distribution
Loss)
9.714008.1.015.
R
City Wide Removal of
2500 meters
from the inside
dwellings to
the outside;
Procure 500
boxes of
security
meters; and
250 VTs and
CTs;
Refurbish/Re[p
air 10
damaged
substation of
key
customers;
order 500
meters of
cables
some of the
materials are
deliver and the
project will
commence in
January
Cable still
being
manuctured
Continous
with SCM
and service
provider
31-Jan-19
Utility Services:
Energy &
Electricity
Retrofitting,
Replacement
and installation
of tamper proof
meter (
Electricity
Distribution
Loss)
9.714008.1.015.
T
City Wide Installed 30 non-
destructive meter
boxes
Service
provider
reached the
limit for
available
funds
Report to
serve at
adjudication
committee to
increase
funds
31-Jan-19
246
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Utility Services:
Energy &
Electricity
Replacement of
SORP solution
and
implementation
of MDMS, HES
& ONLINE
vending (
Electricity
Distribution
Loss)
9.714008.1.015.
V
City Wide Completed
consultations with
relevant
stakeholders.
Waiting for the
finalisation of the
SLA.
Finalisation
of the SLA to
enable
loading of
funds on E-
procurement
Continuos
engagement
with legal
and office of
CM
15-Jan
Utility Services:
Water &
Sanitation
Lengthening of
Network and
Supply Pipelines
9.710023.1.015.
L
City Wide Complete
design and
appointment of
contractor
Professional
service provider to
be appointed from
USD WS 10
2017/18 of which
technical
evaluation of this
tender was
completed in
December 2018
Appointment
of a
consulting
engineering
firm was
delayed
The
department
will utilise a
panel of
consultants
after it is
evaluated
01 April
2019
Utility Services:
Water &
Sanitation
Waste Water
Treatment
facilities
upgrades Minor
Capital Projects
9.710411.1.001.
C
City Wide Delivery of
submersible
mixers. :
Tender closed
Delivery of TLBs,
Z4 tender
advertised
Delay in
SCM
appointment
for
submersible
mixers,
Delay in
approval of
specification
s for Z4
TLBs
delivered
247
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Utility Services:
Water &
Sanitation
Extension of
Rooiwal waste
water treatment
works
9.710411.1.005.
D
Region 2:
Northeas
t
Earthworks
for the
Sedimentation
Tanks
Tender
admistration
The tender is
still
undergoing
SCM
technical
evaluation
The tender
has to be
priotised by
SCM in
order to
have the
contractor by
beginning of
the third
quarter.
31 January
2019
Utility Services:
Water &
Sanitation
Baviaanspoort
WWTW 40 Ml/d
Extension
9.710411.1.005.
F
Region 6:
East
Stage 1:
Repair work to
existing
Modules Stage
2: TAR
approval
None The
contractor
was
appointed on
6 September
2018
however the
existing
consultant's
appointment
has reached
the 3 year
appointment
cap. This is
delaying the
site
handover.
A
request/BAC
report to
deviate and
appoint the
existing
consultant
was
submitted in
October
2018,
however it
was not
approved by
W&S
Department.
The second
option is to
appoint from
the potential
panel of
consultants
that is
currently
01 February
2019
248
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
undergoing
the tender
evaluation.
Utility Services:
Water &
Sanitation
Temba WWTW
new 20 Ml/day
9.710411.1.005.
I
Region 2:
Northeas
t
Site handing
over; Defect
liability, close-
out report As-
Built drawings
Task Order was
prepared but was
however not
approved.
Task Order
was
prepared but
was however
not
approved.
Draft
specification
for
appointment
of consultant
to be
completed in
January
2019.
31 January
2019
Utility Services:
Water &
Sanitation
Upgrade of
sewerage pump
station
9.710411.1.005.
Y
City Wide Approval of
specification,
tender
advertisement
of contractor
and tender
closure.
Project will be
implemented
through regulation
36 of the MFMA
Project will
be
implemented
through
regulation 36
of the MFMA
Project will
be
implemented
through
regulation 36
of the MFMA
18 January
2019
Utility Services:
Water &
Sanitation
Ekangala Block
A sewer
reticulation and
toilets
9.710878.2.005.
E
Region 7:
Kungwini
installation of
2000m of
sewer pipes
The TAR for the
appointment of
consultant was
drafted and
submitted for
comments.
The task
order
requesting
the
rendering of
professional
services has
not been
approved.
The TAR
was drafted.
N/A
Utility Services:
Water &
Sanitation
Temba Water
Purification Plant
Extension
9.710878.2.005.
T
Region 2:
Northeas
t
Maintenance
of mechanical
and electrical,
commissioning
Liquid Air Platform
completed and the
installation of
pipes for the liquid
The delay
was caused
by the
information
The Liquid
Air Supplier
will work
through out
21
December
2019
249
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
of the liquid
oxygen and
nitrogen air
air. The Raw
Water Pipeline
passed the
pressure test and
the shutdown to
install new valves
on sekampaneg
Reservoir was
done successful.
The 2
screwpumps were
taken out for
repairs leaving
one which is
operational and
when the other 2
return the one that
is working will
betaken out for
repairs as well.
that was
needed to
design the
platform as
per the
service
provider's
specification
s which was
submitted
late.
December to
catch up.
Utility Services:
Water &
Sanitation
Heights Iscor
Feeder
9.711335.1.001.
D
Region 3
B:
Central
Region
Construction
of a new
1000mm dia.
X 822m long
steel bulk
pipeline
PBJ memo
approved, site
briefing
conducted,
quotation
received.
The
procurement
of a
contractor is
through HHS
panel. The
process of
allocation
has not been
successful
following
three
attempts of
allocation.
SCM to
provide date
for
evaluation of
quotation.
14 January
2019
250
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
The
contractors
did not meet
the
functionality
criteria.
Utility Services:
Water &
Sanitation
Cathodic
protection to all
Steel pipes (City
wide)
9.711335.1.015.
C
City Wide Approval of
specification,
tender
advertisement
of contractor
and tender
closure.
Specification
approved by BSC
SCM did not
advertise
tender due
to December
construction
recess.
SCM to
advertise
tender by 18
January
2019
18 January
2019
Utility Services:
Water &
Sanitation
Bronkhorstspruit
Water
Purification Plant
Refurbishment
9.711921.1.005.
B
Region 7:
Kungwini
Approval of
detail design
report,
compilation of
a tender
document
The TAR was
submitted for
approval on 16
November 2018
The task
order for
appointment
of
professional
service
provider was
not aproved.
Therefore
the inception
stage of the
project was
delayed.
The
department
has
submitted a
Tender
Advertiseme
nt Request
to appoint a
new
consultant
for the
project.
01 April
2019
Utility Services:
Water &
Sanitation
Installation of
telemetry, bulk
meters and
control
equipment at
9.712534.1.005.
C
City Wide Installation of
Flow Monitors
Creation of WBS
elements for the
procurement of
network switches
Technical
evalaution
was
completed,
awaiting for
the tender to
Expedite the
appointment
of the
contracor
01 March
2019
251
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
reservoirs (City
Wide)
serve at
BEC
Utility Services:
Water &
Sanitation
New Parkmore
LL Reservoir
9.712534.1.005.
L
Region 6:
East
Steel fixing
for the
reservoir walls
(partially done
in 1.2m lift)
Recommendation
of Approval for
the Bid
specification for
the re-
advertisement of
the tender(BSC
reccommended
on 12 December
2018)
The
contractor
has not yet
been
appointed.
the evalution
process of
the tender
for the
appointment
of the
contractor
should be
fast-tracked.
On-going
Utility Services:
Water &
Sanitation
New Klipgat
reservoir
9.712534.1.005.
N
Project
Complete
None, the
contractor vacated
site
The
contractor
vacated site
on 06
November
2018 due to
non-
payment.
The vendor
is blocked on
eProcureme
nt.is busy
with the
report that
will serve in
the next
BAC sitting.
The
department
will monitor
the
remaining 3
% internally.
SCM
24 January
2019
Utility Services:
Water &
Sanitation
Relining/upgradi
ng reservoirs
9.712534.1.005.
R
City Wide 50% erection
of formawork
No physical
construction was
achieved,
Contract for
executing
construction
Conditional
assessment
of reservoirs
28 February
2018
252
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
for upstand
beams
confirmation of
scope and
appointment of
contractor still
outstanding. Task
order not
approved.
works not
yet in place.
This is due
to the fact
that a
structural
assessment
of the
reservoirs
need to be
conducted.
An approval
for the
service
provider to
conduct
assessments
and oversee
construction
activities is
still
outstanding.
The process
of appointing
a contractor
for execution
of works will
be done
once the
new panel of
water and
sanitation
contractor is
finalised and
scope of
to be fast
tracked to
ensure that
delays are
averted in
appointing
the
contractor.
Management
to assist in
ensuring that
appointment
of panel of
consultant is
expedited.
253
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
work is
verified.
Utility Services:
Water &
Sanitation
Bronkhorstbaai:
Refurbishment
and upgrade of
Water
Purification Plant
9.712534.1.005.
S
Region 7:
Kungwini
Water
treatment
works upgrade
at
Bronkhorstbaa
i and Summer
place
The TAR for the
appointment of
consultant was
drafted and
submitted for
comments.
The task
order
requesting
the
extension of
appointment
for rendering
of
professional
services has
not been
approved.
The TAR
was drafted.
24
December
2018
Utility Services:
Water &
Sanitation
Replace
reservoir fencing
(City Wide)
9.712534.1.005.
T
City Wide Installation of
fences at
identified sites
955m of fence
installation(Godric
h WWTW)
The delay
was
experienced
with the
approval of
the safety
file.
The
contractor to
fast-track
measuring
the required
works at
various sites.
31 January
2019
Utility Services:
Water &
Sanitation
Capital
Movables
9.712762.1.007.
C
Region 3
B:
Central
Region
Delivery of
furniture
Procurement of
Executive Chairs,
Projector has
been initiated with
SCM
Procurement
is on a need
basis
Procurement
will be done
periodicaly
as required
On-going
Utility Services:
Water &
Sanitation
Water
Conservation
and Demand
Management
9.712896.1.005.
M
City Wide 2200 Water
meter installed
&11400
meters
replaced
1579 New Meters
have installed for
Q1. and 436 for
confirmed for Q2
(OCT+NOV) to
date. The final
Contract for
the
installation of
water meters
ended on the
31st of
Compulsory
briefing
session is on
the 30
/11/18.The
tender will
31 January
2018
254
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
figures for all
meters installed
during the
reporting period
will be available
by the 15th of the
following month
due to capturing
processes.
August
2018. The
New tender
was
advertised
on 16
November
2018
closed on
the 18
December
2018.
Request
SCM to
speed up the
admin
compliance.
Utility Services:
Water &
Sanitation
Project Tirane:
Hammanskraal
Ext 2
9.712970.1.005.
T
construction of
toilet
structures with
plumbing and
fittings;
Revision of a
subdivision layout
by the
townplanners is in
progress.
The project
has been put
on hold until
approval of
the
Township
Layout is
obtained.
Constant
follow-ups
are being
made with
the Town
Planners
and Human
Settlement
Department.
Dependant
on HSD
Utility Services:
Water &
Sanitation
Project Tirane:
Mamelodi Ext 11
9.712970.1.005.
T
Installation of
3060m bulk
pipeline and
12 chambers
The site briefing
was held on 30
November 2018.
The
specification
of the project
needed to be
revised to
include the
water
reticulation.
The site
briefing was
held on 30
November
2018.
Quotaions to
be submited
on 15
January
2019.
Evaluation of
quotaions to
be
conducted
by 17
18 January
2019
255
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
January
2019.
Transport:
Airports
Separation:
Airside/Landside
: Required
legislative
compliance with
Civil Aviation
Regulations, and
the National
Aviation Security
Program (NASP)
9.711953.2.015.
A
Region 2:
Northeas
t
Procurement Supply Chain
document still
Supply Chain
Management for
processing and
evaluation
Evaluation
was done at
the end of
November
Continuous
follow up
with Supply
Chain to
adjudication
Dec-18
Transport:
Airports
Upgrade and
replacement of
all runway and
taxiway lights,
Papi lights,
apron lights,
security and
lighting system
to meet
legislative
compliance
9.712884.1.015.
A
Region 2:
Northeas
t
Procurement Deviation report
for sole supplier
done awaiting
approval
Deviation
report was
done at the
end of the
month of
November
Continuous
follow up for
approval will
be made
Dec-18
Transport:
Airports
Arch metal
detector and
scanners to scan
passenger,
luggage and
baggage
9.713030.1.015.
A
Region 2:
Northeas
t
Procurement Awaiting WBS
upgrade from
level 3 to level 5,
spreadsheet sent
to Finance to
upgrade the WBS
Awaiting
WBS
upgrade
from level 3
to level 5
Continuous
follow up
with Supply
Chain
01-Dec-18
256
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Transport:
Airports
Construction of
labour change
room and related
facilities
9.714014.1.015.
C
Region 2:
Northeas
t
Finalisation of
Project
Need analyses,
drafting of
Specification and
Bill of quantity
Bid
Adjudication
Tender /
Panel
advertised,
evaluation
Continuous
follow up
with Supply
Chain
Dec-18
Transport:
Airports
Development of
a joint Operating
Centre
9.714016.1.015.
D
Region 2:
Northeas
t
Finalisation of
Project
Drafting of
specifications and
bill of quantity for
the emergency
training centre
done
Bid
Adjudication
Tender /
Panel
advertised,
evaluation
Continuous
follow up
with Supply
Chain
Dec-18
Transport:
Airports
Procurement of
Guard Rooms
(wendy houses)
(compliance
issue)
9.714019.1.015.
P
Region 2:
Northeas
t
Finalisation of
Project
Bid Adjudication
Tender / Panel
advertised,
evaluated and
adjudicated. WBS
created
Awaiting
WBS
upgrade
from level 3
to level 5
Continuous
follow up
with Finance
Dec-18
Transport:
Airports
Provision,
upgrade and
replacement of
security
fences/gates,
fence lighting,
alarm and
related
systems/equipm
ent
9.714020.1.015.
P
Region 2:
Northeas
t
Procurement Bill of Quantity
and Specifications
completed and
sent through to
procurement for
bid adjudication,
pane
advertisement and
evaluation
Bid
Adjudication
Tender /
Panel
advertised,
evaluation
Continouos
follow up
01-Dec-18
Utility Services:
Water &
Sanitation
Ekangala Block
A sewer
9.710878.2.005.
E
Region 7:
Kungwini
installation of
2000m of
sewer pipes
The TAR for the
appointment of
consultant was
drafted and
The task
order
requesting
the
The TAR
was drafted.
N/A
257
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
reticulation and
toilets
submitted for
comments.
rendering of
professional
services has
not been
approved.
Utility Services:
Water &
Sanitation
Temba Water
Purification Plant
Extension
9.710878.2.005.
T
Region 2:
Northeas
t
Maintenance
of mechanical
and electrical,
commissioning
of the liquid
oxygen and
nitrogen air
Liquid Air Platform
completed and the
installation of
pipes for the liquid
air. The Raw
Water Pipeline
passed the
pressure test and
the shutdown to
install new valves
on sekampaneg
Reservoir was
done successful.
The 2
screwpumps were
taken out for
repairs leaving
one which is
operational and
when the other 2
return the one that
is working will
betaken out for
repairs as well.
The delay
was caused
by the
information
that was
needed to
design the
platform as
per the
service
provider's
specification
s which was
submitted
late.
The Liquid
Air Supplier
will work
through out
December to
catch up.
21
December
2019
Utility Services:
Water &
Sanitation
Heights Iscor
Feeder
9.711335.1.001.
D
Region 3
B:
Construction
of a new
1000mm dia.
X 822m long
PBJ memo
approved, site
briefing
conducted,
The
procurement
of a
contractor is
SCM to
provide date
for
14 January
2019
258
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Central
Region
steel bulk
pipeline
quotation
received.
through HHS
panel. The
process of
allocation
has not been
successful
following
three
attempts of
allocation.
The
contractors
did not meet
the
functionality
criteria.
evaluation of
quotation.
Utility Services:
Water &
Sanitation
Cathodic
protection to all
Steel pipes (City
wide)
9.711335.1.015.
C
City Wide Approval of
specification,
tender
advertisement
of contractor
and tender
closure.
Specification
approved by BSC
SCM did not
advertise
tender due
to December
construction
recess.
SCM to
advertise
tender by 18
January
2019
18 January
2019
Utility Services:
Water &
Sanitation
Bronkhorstspruit
Water
Purification Plant
Refurbishment
9.711921.1.005.
B
Region 7:
Kungwini
Approval of
detail design
report,
compilation of
a tender
document
The TAR was
submitted for
approval on 16
November 2018
The task
order for
appointment
of
professional
service
provider was
not aproved.
Therefore
the inception
The
department
has
submitted a
Tender
Advertiseme
nt Request
to appoint a
new
consultant
01 April
2019
259
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
stage of the
project was
delayed.
for the
project.
Utility Services:
Water &
Sanitation
Installation of
telemetry, bulk
meters and
control
equipment at
reservoirs (City
Wide)
9.712534.1.005.
C
City Wide Installation of
Flow Monitors
Creation of WBS
elements for the
procurement of
network switches
Technical
evalaution
was
completed,
awaiting for
the tender to
serve at
BEC
Expedite the
appointment
of the
contracor
01 March
2019
Utility Services:
Water &
Sanitation
New Parkmore
LL Reservoir
9.712534.1.005.
L
Region 6:
East
Steel fixing
for the
reservoir walls
(partially done
in 1.2m lift)
Recommendation
of Approval for
the Bid
specification for
the re-
advertisement of
the tender(BSC
reccommended
on 12 December
2018)
The
contractor
has not yet
been
appointed.
the evalution
process of
the tender
for the
appointment
of the
contractor
should be
fast-tracked.
On-going
Utility Services:
Water &
Sanitation
New Klipgat
reservoir
9.712534.1.005.
N
Project
Complete
None, the
contractor vacated
site
The
contractor
vacated site
on 06
November
2018 due to
non-
payment.
The vendor
is blocked on
eProcureme
The
department
will monitor
the
remaining 3
% internally.
SCM
24 January
2019
260
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
nt.is busy
with the
report that
will serve in
the next
BAC sitting.
Utility Services:
Water &
Sanitation
Relining/upgradi
ng reservoirs
9.712534.1.005.
R
City Wide 50% erection
of formawork
for upstand
beams
No physical
construction was
achieved,
confirmation of
scope and
appointment of
contractor still
outstanding. Task
order not
approved.
Contract for
executing
construction
works not
yet in place.
This is due
to the fact
that a
structural
assessment
of the
reservoirs
need to be
conducted.
An approval
for the
service
provider to
conduct
assessments
and oversee
construction
activities is
still
outstanding.
The process
of appointing
a contractor
Conditional
assessment
of reservoirs
to be fast
tracked to
ensure that
delays are
averted in
appointing
the
contractor.
Management
to assist in
ensuring that
appointment
of panel of
consultant is
expedited.
28 February
2018
261
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
for execution
of works will
be done
once the
new panel of
water and
sanitation
contractor is
finalised and
scope of
work is
verified.
Utility Services:
Water &
Sanitation
Bronkhorstbaai:
Refurbishment
and upgrade of
Water
Purification Plant
9.712534.1.005.
S
Region 7:
Kungwini
Water
treatment
works upgrade
at
Bronkhorstbaa
i and Summer
place
The TAR for the
appointment of
consultant was
drafted and
submitted for
comments.
The task
order
requesting
the
extension of
appointment
for rendering
of
professional
services has
not been
approved.
The TAR
was drafted.
24
December
2018
Utility Services:
Water &
Sanitation
Replace
reservoir fencing
(City Wide)
9.712534.1.005.
T
City Wide Installation of
fences at
identified sites
955m of fence
installation(Godric
h WWTW)
The delay
was
experienced
with the
approval of
the safety
file.
The
contractor to
fast-track
measuring
the required
works at
various sites.
31 January
2019
262
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Utility Services:
Water &
Sanitation
Capital
Movables
9.712762.1.007.
C
Region 3
B:
Central
Region
Delivery of
furniture
Procurement of
Executive Chairs,
Projector has
been initiated with
SCM
Procurement
is on a need
basis
Procurement
will be done
periodicaly
as required
On-going
Utility Services:
Water &
Sanitation
Water
Conservation
and Demand
Management
9.712896.1.005.
M
City Wide 2200 Water
meter installed
&11400
meters
replaced
1579 New Meters
have installed for
Q1. and 436 for
confirmed for Q2
(OCT+NOV) to
date. The final
figures for all
meters installed
during the
reporting period
will be available
by the 15th of the
following month
due to capturing
processes.
Contract for
the
installation of
water meters
ended on the
31st of
August
2018. The
New tender
was
advertised
on 16
November
2018
Compulsory
briefing
session is on
the 30
/11/18.The
tender will
closed on
the 18
December
2018.
Request
SCM to
speed up the
admin
compliance.
31 January
2018
Utility Services:
Water &
Sanitation
Project Tirane:
Hammanskraal
Ext 2
9.712970.1.005.
T
construction of
toilet
structures with
plumbing and
fittings;
Revision of a
subdivision layout
by the
townplanners is in
progress.
The project
has been put
on hold until
approval of
the
Township
Layout is
obtained.
Constant
follow-ups
are being
made with
the Town
Planners
and Human
Settlement
Department.
Dependant
on HSD
Utility Services:
Water &
Sanitation
Project Tirane:
Mamelodi Ext 11
9.712970.1.005.
T
Installation of
3060m bulk
The site briefing
was held on 30
November 2018.
The
specification
of the project
The site
briefing was
held on 30
18 January
2019
263
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
pipeline and
12 chambers
needed to be
revised to
include the
water
reticulation.
November
2018.
Quotaions to
be submited
on 15
January
2019.
Evaluation of
quotaions to
be
conducted
by 17
January
2019.
Transport:
Airports
Separation:
Airside/Landside
: Required
legislative
compliance with
Civil Aviation
Regulations, and
the National
Aviation Security
Program (NASP)
9.711953.2.015.
A
Region 2:
Northeas
t
Procurement Supply Chain
document still
Supply Chain
Management for
processing and
evaluation
Evaluation
was done at
the end of
November
Continuous
follow up
with Supply
Chain to
adjudication
Dec-18
Transport:
Airports
Upgrade and
replacement of
all runway and
taxiway lights,
Papi lights,
apron lights,
security and
lighting system
to meet
9.712884.1.015.
A
Region 2:
Northeas
t
Procurement Deviation report
for sole supplier
done awaiting
approval
Deviation
report was
done at the
end of the
month of
November
Continuous
follow up for
approval will
be made
Dec-18
264
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
legislative
compliance
Transport:
Airports
Arch metal
detector and
scanners to scan
passenger,
luggage and
baggage
9.713030.1.015.
A
Region 2:
Northeas
t
Procurement Awaiting WBS
upgrade from
level 3 to level 5,
spreadsheet sent
to Finance to
upgrade the WBS
Awaiting
WBS
upgrade
from level 3
to level 5
Continuous
follow up
with Supply
Chain
01-Dec-18
Transport:
Airports
Construction of
labour change
room and related
facilities
9.714014.1.015.
C
Region 2:
Northeas
t
Finalisation of
Project
Need analyses,
drafting of
Specification and
Bill of quantity
Bid
Adjudication
Tender /
Panel
advertised,
evaluation
Continuous
follow up
with Supply
Chain
Dec-18
Transport:
Airports
Development of
a joint Operating
Centre
9.714016.1.015.
D
Region 2:
Northeas
t
Finalisation of
Project
Drafting of
specifications and
bill of quantity for
the emergency
training centre
done
Bid
Adjudication
Tender /
Panel
advertised,
evaluation
Continuous
follow up
with Supply
Chain
Dec-18
Transport:
Airports
Procurement of
Guard Rooms
(wendy houses)
(compliance
issue)
9.714019.1.015.
P
Region 2:
Northeas
t
Finalisation of
Project
Bid Adjudication
Tender / Panel
advertised,
evaluated and
adjudicated. WBS
created
Awaiting
WBS
upgrade
from level 3
to level 5
Continuous
follow up
with Finance
Dec-18
Transport:
Airports
Provision,
upgrade and
replacement of
security
fences/gates,
9.714020.1.015.
P
Region 2:
Northeas
t
Procurement Bill of Quantity
and Specifications
completed and
sent through to
procurement for
Bid
Adjudication
Tender /
Panel
Continouos
follow up
01-Dec-18
265
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
fence lighting,
alarm and
related
systems/equipm
ent
bid adjudication,
pane
advertisement and
evaluation
advertised,
evaluation
Utility Services:
Water &
Sanitation
Ekangala Block
A sewer
reticulation and
toilets
9.710878.2.005.
E
Region 7:
Kungwini
installation of
2000m of
sewer pipes
The TAR for the
appointment of
consultant was
drafted and
submitted for
comments.
The task
order
requesting
the
rendering of
professional
services has
not been
approved.
The TAR
was drafted.
N/A
Utility Services:
Water &
Sanitation
Temba Water
Purification Plant
Extension
9.710878.2.005.
T
Region 2:
Northeas
t
Maintenance
of mechanical
and electrical,
commissioning
of the liquid
oxygen and
nitrogen air
Liquid Air Platform
completed and the
installation of
pipes for the liquid
air. The Raw
Water Pipeline
passed the
pressure test and
the shutdown to
install new valves
on sekampaneg
Reservoir was
done successful.
The 2
screwpumps were
taken out for
repairs leaving
one which is
operational and
The delay
was caused
by the
information
that was
needed to
design the
platform as
per the
service
provider's
specification
s which was
submitted
late.
The Liquid
Air Supplier
will work
through out
December to
catch up.
21
December
2019
266
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
when the other 2
return the one that
is working will
betaken out for
repairs as well.
Utility Services:
Water &
Sanitation
Heights Iscor
Feeder
9.711335.1.001.
D
Region 3
B:
Central
Region
Construction
of a new
1000mm dia.
X 822m long
steel bulk
pipeline
PBJ memo
approved, site
briefing
conducted,
quotation
received.
The
procurement
of a
contractor is
through HHS
panel. The
process of
allocation
has not been
successful
following
three
attempts of
allocation.
The
contractors
did not meet
the
functionality
criteria.
SCM to
provide date
for
evaluation of
quotation.
14 January
2019
Utility Services:
Water &
Sanitation
Cathodic
protection to all
Steel pipes (City
wide)
9.711335.1.015.
C
City Wide Approval of
specification,
tender
advertisement
of contractor
and tender
closure.
Specification
approved by BSC
SCM did not
advertise
tender due
to December
construction
recess.
SCM to
advertise
tender by 18
January
2019
18 January
2019
267
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Utility Services:
Water &
Sanitation
Bronkhorstspruit
Water
Purification Plant
Refurbishment
9.711921.1.005.
B
Region 7:
Kungwini
Approval of
detail design
report,
compilation of
a tender
document
The TAR was
submitted for
approval on 16
November 2018
The task
order for
appointment
of
professional
service
provider was
not aproved.
Therefore
the inception
stage of the
project was
delayed.
The
department
has
submitted a
Tender
Advertiseme
nt Request
to appoint a
new
consultant
for the
project.
01 April
2019
Utility Services:
Water &
Sanitation
Installation of
telemetry, bulk
meters and
control
equipment at
reservoirs (City
Wide)
9.712534.1.005.
C
City Wide Installation of
Flow Monitors
Creation of WBS
elements for the
procurement of
network switches
Technical
evalaution
was
completed,
awaiting for
the tender to
serve at
BEC
Expedite the
appointment
of the
contracor
01 March
2019
Utility Services:
Water &
Sanitation
New Parkmore
LL Reservoir
9.712534.1.005.
L
Region 6:
East
Steel fixing
for the
reservoir walls
(partially done
in 1.2m lift)
Recommendation
of Approval for
the Bid
specification for
the re-
advertisement of
the tender(BSC
reccommended
on 12 December
2018)
The
contractor
has not yet
been
appointed.
the evalution
process of
the tender
for the
appointment
of the
contractor
should be
fast-tracked.
On-going
268
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Utility Services:
Water &
Sanitation
New Klipgat
reservoir
9.712534.1.005.
N
Project
Complete
None, the
contractor vacated
site
The
contractor
vacated site
on 06
November
2018 due to
non-
payment.
The vendor
is blocked on
eProcureme
nt.is busy
with the
report that
will serve in
the next
BAC sitting.
The
department
will monitor
the
remaining 3
% internally.
SCM
24 January
2019
Utility Services:
Water &
Sanitation
Relining/upgradi
ng reservoirs
9.712534.1.005.
R
City Wide 50% erection
of formawork
for upstand
beams
No physical
construction was
achieved,
confirmation of
scope and
appointment of
contractor still
outstanding. Task
order not
approved.
Contract for
executing
construction
works not
yet in place.
This is due
to the fact
that a
structural
assessment
of the
reservoirs
need to be
conducted.
An approval
for the
service
Conditional
assessment
of reservoirs
to be fast
tracked to
ensure that
delays are
averted in
appointing
the
contractor.
Management
to assist in
ensuring that
appointment
of panel of
28 February
2018
269
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
provider to
conduct
assessments
and oversee
construction
activities is
still
outstanding.
The process
of appointing
a contractor
for execution
of works will
be done
once the
new panel of
water and
sanitation
contractor is
finalised and
scope of
work is
verified.
consultant is
expedited.
Utility Services:
Water &
Sanitation
Bronkhorstbaai:
Refurbishment
and upgrade of
Water
Purification Plant
9.712534.1.005.
S
Region 7:
Kungwini
Water
treatment
works upgrade
at
Bronkhorstbaa
i and Summer
place
The TAR for the
appointment of
consultant was
drafted and
submitted for
comments.
The task
order
requesting
the
extension of
appointment
for rendering
of
professional
services has
The TAR
was drafted.
24
December
2018
270
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
not been
approved.
Utility Services:
Water &
Sanitation
Replace
reservoir fencing
(City Wide)
9.712534.1.005.
T
City Wide Installation of
fences at
identified sites
955m of fence
installation(Godric
h WWTW)
The delay
was
experienced
with the
approval of
the safety
file.
The
contractor to
fast-track
measuring
the required
works at
various sites.
31 January
2019
Utility Services:
Water &
Sanitation
Capital
Movables
9.712762.1.007.
C
Region 3
B:
Central
Region
Delivery of
furniture
Procurement of
Executive Chairs,
Projector has
been initiated with
SCM
Procurement
is on a need
basis
Procurement
will be done
periodicaly
as required
On-going
Utility Services:
Water &
Sanitation
Water
Conservation
and Demand
Management
9.712896.1.005.
M
City Wide 2200 Water
meter installed
&11400
meters
replaced
1579 New Meters
have installed for
Q1. and 436 for
confirmed for Q2
(OCT+NOV) to
date. The final
figures for all
meters installed
during the
reporting period
will be available
by the 15th of the
following month
due to capturing
processes.
Contract for
the
installation of
water meters
ended on the
31st of
August
2018. The
New tender
was
advertised
on 16
November
2018
Compulsory
briefing
session is on
the 30
/11/18.The
tender will
closed on
the 18
December
2018.
Request
SCM to
speed up the
admin
compliance.
31 January
2018
271
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Utility Services:
Water &
Sanitation
Project Tirane:
Hammanskraal
Ext 2
9.712970.1.005.
T
construction of
toilet
structures with
plumbing and
fittings;
Revision of a
subdivision layout
by the
townplanners is in
progress.
The project
has been put
on hold until
approval of
the
Township
Layout is
obtained.
Constant
follow-ups
are being
made with
the Town
Planners
and Human
Settlement
Department.
Dependant
on HSD
Utility Services:
Water &
Sanitation
Project Tirane:
Mamelodi Ext 11
9.712970.1.005.
T
Installation of
3060m bulk
pipeline and
12 chambers
The site briefing
was held on 30
November 2018.
The
specification
of the project
needed to be
revised to
include the
water
reticulation.
The site
briefing was
held on 30
November
2018.
Quotaions to
be submited
on 15
January
2019.
Evaluation of
quotaions to
be
conducted
by 17
January
2019.
18 January
2019
Transport:
Airports
Separation:
Airside/Landside
: Required
legislative
compliance with
Civil Aviation
Regulations, and
9.711953.2.015.
A
Region 2:
Northeas
t
Procurement Supply Chain
document still
Supply Chain
Management for
processing and
evaluation
Evaluation
was done at
the end of
November
Continuous
follow up
with Supply
Chain to
adjudication
Dec-18
272
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
the National
Aviation Security
Program (NASP)
Transport:
Airports
Upgrade and
replacement of
all runway and
taxiway lights,
Papi lights,
apron lights,
security and
lighting system
to meet
legislative
compliance
9.712884.1.015.
A
Region 2:
Northeas
t
Procurement Deviation report
for sole supplier
done awaiting
approval
Deviation
report was
done at the
end of the
month of
November
Continuous
follow up for
approval will
be made
Dec-18
Transport:
Airports
Arch metal
detector and
scanners to scan
passenger,
luggage and
baggage
9.713030.1.015.
A
Region 2:
Northeas
t
Procurement Awaiting WBS
upgrade from
level 3 to level 5,
spreadsheet sent
to Finance to
upgrade the WBS
Awaiting
WBS
upgrade
from level 3
to level 5
Continuous
follow up
with Supply
Chain
01-Dec-18
Transport:
Airports
Construction of
labour change
room and related
facilities
9.714014.1.015.
C
Region 2:
Northeas
t
Finalisation of
Project
Need analyses,
drafting of
Specification and
Bill of quantity
Bid
Adjudication
Tender /
Panel
advertised,
evaluation
Continuous
follow up
with Supply
Chain
Dec-18
Transport:
Airports
Development of
a joint Operating
Centre
9.714016.1.015.
D
Region 2:
Northeas
t
Finalisation of
Project
Drafting of
specifications and
bill of quantity for
the emergency
Bid
Adjudication
Tender /
Panel
Continuous
follow up
with Supply
Chain
Dec-18
273
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
training centre
done
advertised,
evaluation
Transport:
Airports
Procurement of
Guard Rooms
(wendy houses)
(compliance
issue)
9.714019.1.015.
P
Region 2:
Northeas
t
Finalisation of
Project
Bid Adjudication
Tender / Panel
advertised,
evaluated and
adjudicated. WBS
created
Awaiting
WBS
upgrade
from level 3
to level 5
Continuous
follow up
with Finance
Dec-18
Transport:
Airports
Provision,
upgrade and
replacement of
security
fences/gates,
fence lighting,
alarm and
related
systems/equipm
ent
9.714020.1.015.
P
Region 2:
Northeas
t
Procurement Bill of Quantity
and Specifications
completed and
sent through to
procurement for
bid adjudication,
pane
advertisement and
evaluation
Bid
Adjudication
Tender /
Panel
advertised,
evaluation
Continouos
follow up
01-Dec-18
274
3. Projects not reported
Department Project Name Project Number Region Quarter 2
Planned
milestone
Quarter 2
Achieved
Milestone
Quarter 2
Reason
milestone
not
achieved
Quarter 2
Mitigation
Plan (catch
up for
month
target)
Quarter 2
Mitigation
due date
Housing &
Human
Settlement
(710863) Water
provision -
Andeon x 37
(Bulk water
upgrade detailed
designs)
9.710863.2.005.
Q
Region 3
B:
Central
Region
Preliminary
studies
None None None None
Housing &
Human
Settlement
Construction of
roads &
stormwater -
Zithobeni
Heights (4 Road
intersections)
9.710865.2.005.
Q
Region 7:
Kungwini
Box cutting,
road bed layer,
excavation of
stormwater
pipe, bedding,
pipe laying,
blanket,
backfilling
None None None None
Housing
Company
Tshwane
Furniture and
Office
Equipment
Administr
ative
Procurement
of office
furniture and
equipment
None None None None
Transport:
Roads and
Stormwater
(714022)
Upgrading of
Rayton
Licensing
Offices
9.714002.015 Region 5:
Nokeng
Upgrading of
office
None None None None
275