2019-06-17 cedar hammock agenda package · 17/06/2019 · cedar hammock community development...

CEDAR HAMMOCK

COMMUNITY DEVELOPMENT DISTRICT

JUNE 17, 2019 MEETING

AGENDA PACKAGE

Agenda

Cedar Hammock Community Development District

Inframark, Infrastructure Management Services

210 N. University Drive • Suite 702 • Coral Springs, Florida 33071

Telephone: (954) 603-0033 • Fax: (954) 345-1292

June 10, 2019

Board of Supervisors

Cedar Hammock Community Development District

Dear Board Members:

The meeting of the Board of Supervisors of the Cedar Hammock Community Development

District will be held Monday, June 17, 2019 at 2:00 p.m. at the Cedar Hammock Clubhouse,

8660 Cedar Hammock Boulevard, Naples, Florida. Following is the advance agenda for this

meeting.

1. Roll Call

2. Approval of Agenda

3. Comments on Agenda Items

4. Old Business

A. Bulkhead and Bridge Repair Replacement Bid Update

5. New Business

A. Bridging Solutions Proposal for Structural Engineering Services

B. Kipp Schulties Golf Design, Inc. Proposal for Consultation, Design, and

Bidding Administration (under separate cover)

6. Attorney’s Report

A. Update on Letter to Master Association Regarding Use of District’s Roadways &

Cooperation with Proposed Cap Rock Construction Method for Bulkhead &

Bridge Repair Replacement

7. Engineer’s Report

A. New District Map Update

8. Manager’s Report

A. Approval of the Minutes of May 14, 2019 Meeting

B. Acceptance of the Financials

C. Follow Up Items

9. Supervisors Requests

10. Audience Comments

Agenda

11. Adjournment

The balance of the agenda is routine in nature and staff will give their reports at the meeting. In

the meantime, if you have any questions, please contact me.

Sincerely,

Justin Faircloth

Justin Faircloth

Manager

cc: Dan Cox Brett Sealy Sam Marshall

Agenda

Fifth Order of Business

Agenda

5A

Agenda

June 10, 2019 Cedar Hammock Community Development District (CDD) c/o Justin Faircloth, District Manager Inframark 5911 Country Lakes Drive Ft. Myers, FL 33905 RE: Proposal to Provide Professional Engineering Services for: Final Design and Bidding Services for (Cap Rock) Retaining Walls Cedar Hammock Golf Course Collier County, Florida Dear Mr. Faircloth: Bridging Solutions, LLC appreciates the opportunity to submit this proposal to provide engineering services based on:

• Our review of conceptual wall plans by Golf Design, Inc. • Discussions at meeting at Banks Engineering office on June 5, 2019

This proposal provides a scope of services and fee for the design of retaining walls structures consisting of natural cap rock materials. This type of wall would be constructed in approximately the same footprint as the existing timber walls and golf cart bridges and would involve the reconstruction of a portion of the golf course behind the wall. The design and drawings for the modifications to the golf course will be performed by Golf Design, Inc. Golf Design Inc. will also function as the lead professional related to soliciting bids for construction and recommendation of award. 1. SCOPE OF SERVICES

1.1. Coordination – Perform coordination with Golf Design, Inc. and Banks Engineering related to determining the design criteria for the retaining walls constructed using limestone cap rock materials.

1.2. Wall Design Calculations – Perform structural design calculations related to the stability of the proposed rock walls including determining the safety factors for bearing pressure, overturning and sliding.

Agenda

mailto:[email protected]

http://www.bridging-solutions.com/

1.3. Structural Design Drawings - Develop structural design wall section details for each of the wall replacements shown on plans prepared by Golf Design, Inc. Attend one (1) CDD Board meeting to review the design and drawings.

1.4. Bidding Services – Attend a pre-bid meeting on site with interested contractors. Provide

responses to written questions from the bidders related to the rock wall designs as required. Review the bids and provide comments related to the rock walls. Attend a CDD Board meeting to review the bids and assist in planning for construction.

2. COMPENSATION Bridging Solutions proposes to provide the above described services for a lump sum fee of $21,432. The attached proposal back-up forms provide a detailed breakdown of the fee options. This fee breakdown will be used to determine monthly progress billing amounts. 3. AGREEMENT TERMS If the above conditions are acceptable this proposal can become contractual by signing and dating below. The Terms and Conditions on the enclosed Exhibit A are incorporated and made a part of this Agreement. Please return one signed copy of this Agreement and Exhibit A to our office to serve as your authorization for us to proceed on this work.

Thank you for your consideration of this proposal. Please contact me at 239-216-1370 if you have any questions.

Respectfully, BRIDGING SOLUTIONS, LLC

Ralph Verrastro, PE Principal Accepted this day of , 2019 By:

Signature Printed or Typed Title:

Agenda

EXHIBIT A – Terms and Conditions Indemnification: Bridging Solutions, LLC agrees, to the fullest extent permitted by law, to indemnify and hold harmless the Client, its officers, directors and employees (collectively, Client) against all damages, liabilities or costs, including reasonably attorneys’ fees and defense costs, to the extent caused by the Consultant’s negligent performance of professional services under this Agreement and that of its subconsultants or anyone for whom the Consultant is legally liable. The Client agrees, to the fullest extent permitted by law, to indemnify and hold harmless Bridging Solutions, its officers, directors, employees and subconsultants (collectively, Consultant) against all damages, liabilities or costs, including reasonable attorneys’ fees and defense costs, to the extent caused by the Client’s negligent acts in connection with the Project and the acts of its contractors, subcontractors or consultants or anyone for whom the Client is legally liable. Neither the Client nor Bridging Solutions shall be obligated to indemnify the other party in any manner whatsoever for the other party’s own negligence.

Limitation of Liability: In recognition of the relative risks and benefits of the Project to both the Client and Bridging Solutions, the risks have been allocated such that the Client agrees, to the fullest extent permitted by law, to limit the liability of Bridging Solutions to the Client for any and all claims, losses, costs, damages of any nature whatsoever or claims expenses from any cause or causes, including attorney’s fees and costs and expert-witness fees and costs, so that the total aggregate liability of Bridging Solutions to the Client shall not exceed $50,000 or the project fee, whichever is smaller. It is intended that this limitation apply to any and all liability or cause of action however alleged or arising, unless otherwise prohibited by law. PURSUANT TO FLORIDA STATUTES CHAPTER 558.0035, AN INDIVIDUAL EMPLOYEE OR AGENT OF BRIDGING SOLUTIONS, LLC MAY NOT BE HELD LIABLE FOR DAMAGES RESULTING FROM NEGLIGENCE. Termination of Services: This agreement may be terminated upon 5 days written notice by either party should the other fail to perform his obligations hereunder. In the event of termination, the Client shall pay Bridging Solutions, LLC for all services rendered to the date of termination, all reimbursable expenses, and reasonable termination expenses.

Ownership of Documents: All documents produced by Bridging Solutions, LLC under this agreement shall remain the property of Bridging Solutions, LLC and may not be used by the Client for any other endeavor without written consent of Bridging Solutions, LLC.

Dispute Resolution: Any claim or dispute between the Client and Bridging Solutions, LLC shall be submitted to non-binding mediation, subject to the parties agreeing to a mediator(s). This agreement shall be governed by the laws of the principal place of business of Bridging Solutions, LLC.

Accuracy of Client Documents: The Client shall furnish, at the Client’s expense, all information, requirements, reports, data, surveys and instructions required by this Agreement. Bridging Solutions, may use such information, requirements, reports, data, surveys and instructions in performing its services and is entitled to rely upon the accuracy and completeness thereof.

Electronic Documents: The Client acknowledges Bridging Solutions’ plans and specifications, including all documents on electronic media, as instruments of professional service. Nevertheless, the plans and specifications prepared under this Agreement shall become the property of the Client upon completion of the services and payment in full of the moneys due to Bridging Solutions, LLC. The Client shall not reuse or make or permit to be made any modifications to the plans and specifications without the prior written authorization of Bridging Solutions, LLC. The Client agrees to waive any claim against Bridging Solutions arising from any unauthorized reuse or modification of the plans and specifications.

Excluded Services: Services not set forth above in the Scope of Services of this agreement are specifically excluded from the scope of Bridging Solutions’ services. Bridging Solutions’ assumes no responsibility to perform any services not specifically listed in the Scope of Services.

Fiduciary Responsibility: The Client confirms that neither Bridging Solutions, LLC nor any of our subconsultants or subcontractors has offered any fiduciary service to the Client and no fiduciary responsibility shall be owed to the Client by Bridging Solutions, LLC or any of our subconsultants or subcontractors, as a consequence of Bridging Solution’s entering into this Agreement with the Client.

Agenda

Bridging Solutions Phase Prepared by: RV

Proposal Back-up Form Schematic Date: 6/8/2019

Preliminary

Cedar Hammock Wall Replacement Design X Checked by: RC

Proposal Name Construction Date: 6/8/2019

Final Design & Bidding Services

Principal Sr. Proj. Mgr. Sr. Engineer Engineer Sr. Designer Designer Sr. Inspector Inspector CADD Tech. Labor Direct Reimbursable Total

Task Description or Drawing Title $195.00 $165.00 $155.00 $119.00 $115.00 $100.00 $85.00 $65.00 $85.00 Subtotal Expenses Expenses Task Fee

Coordination 8 8 8 $ 3,512 $ 3,512

Design Calculations 8 32 16 $ 8,184 $ 8,184

Wall Section Drawings 8 8 40 $ 7,320 $ 7,320

Bidding 8 4 4 $ 2,416 $ 2,416

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

SHEET TOTALS 0.0 32.0 52.0 68.0 0.0 0.0 0.0 0.0 0.0 $ 21,432 $ - $ - $ 21,432

Agenda

5B.

Agenda

Cedar Hammock Golf & Country Club

Proposal for Planning, Design and Bidding of Future CDD and Club

Amenities Associated with the Cedar Hammock Golf Course

Date of Document: June 10, 2019

Proposal Clarifications This proposal covers the planning, design and general contractor bidding for the future improvements to

CDD owned amenities and associated golf course modifications at the Cedar Hammock Golf & Country

Club (CH). Construction oversight and project coordination of approved improvements will be

considered an additional scope of work which will be contracted by a separate agreement at a later date.

Design and Project Bidding to Contractors

Kipp Schulties Golf Design, Inc. (KSGD) will complete a full evaluation of the existing CDD owned

assets that exist within the Cedar Hammock Golf Course which are due to be replaced or improved in the

near future based on engineer’s recommendations for the need to replace such assets. Primarily, this

includes bridges and bulkheads for which KSGD will develop improvement options that either replace

these assets in kind or develop alternatives for consideration by the CDD. Because the CDD and CH are

both financially supported by the same general public, the residents of CH, KSGD will also consider

modifications to the CDD assets for CH to consider.

KSGD will use a CDD provided 2019 scaled aerial photograph, bathymetric surveys and topographic

survey (if available) of the golf course to use as a base map for the development of all plans, quantities

and documents for any and all alternative options that are considered. Upon approval of the best options

or alternatives that area approved by the CDD and CH (if applicable), KSGD will create a bid schedule

and bidding documents and then send the planned scope of work out to bid to select golf course related

contractors. KSGD will rely on CDD provided engineers to develop any needed detail drawings or cross

sections for such amenities as wood or rock retaining walls, wood bridges and wood bridge decking, rock

wall culverts and any lake equalizer piping that may be used to connect two bodies of water together (if

applicable).

Measurements and quantities for construction will be either be calculated or estimated for all things

impacted by the project implementation. This includes, but not limited to, retaining walls, rip rap,

bridging, storm water pipes, earthwork (cut and fill), golf course drainage, cart paths, tees, sand bunkers,

irrigation and sod/grass. This information will allow KSGD to develop a specific cost estimate for

construction prior to bidding based upon other local and contracted 2019 golf course projects. Quantities

and measurements will be digitized into AutoCAD for use in the construction bid documents.

Upon completion of the design work, a colored AutoCAD and Photoshop rendering of all approved

improvements will be created to present to the CDD and/or CH. The rendering will be cropped into

sections for use in Power Point presentation formats.

Agenda

KSGD will create a “Lake Modification Plan” which indicates the impacts to surface water acreage in

order to permit the project with South Florida Water Management District (SFWMD). Calculations will

be made relative to surface water areas filled and areas created along with the consideration of any

surface water credits that may exist at CH via past permitted projects. All information, along with

SFWMD approved lake bank cross sections will be provided to the CDD engineer for use in permit

submission.

Any work required by KSGD to aid the engineering consultant with obtaining permits for local and state

water management districts, SFWMD, FDEP (Florida Department of Environmental Protection), ACOE

(Army Corps of Engineers) and Collier County will be included within these services. Any tree related

permits (if needed) would be handled by the consulting landscape architect.

The cost of our services shall be $ 32,500. Expenses (up to $ 2,500) for a scaled aerial photograph (base

map), travel to and from the site, production and printing (within reason) will be billed in addition to the

fee. Three dimensional perspective drawings, if desired, of proposed changes within the plan will be

available at an additional cost of $ 450.00 / each. Upon completion of this plan and included within the

aforementioned fee, will be a formal presentation to the CDD and/or CH.

Terms of Agreement

The CDD will be invoiced monthly while the work progresses. No work will ever be billed in advance,

nor will we ever request any “up front” money. Invoices shall be paid within thirty days of the invoice

date. Overdue payments are subject to an increase of 1.5% each month.

Expenses for production (graphics and prints), travel and other project related materials would be

reimbursed in addition to all fees. Mileage is calculated by current year IRS allowances. KSGD will

always make every effort to have travel related reimbursable expenses shared with other KSGD clients

within the local area.

This proposal will expire if not approved by July 15, 2019.

_____________________________________ ______________________________________

Agreed and Approved (signature) Date Agreed and Approved (signature) Date

_____________________________________ _______________________________________

Kipp Schulties – President (printed) Representative (name and title of party signing)

Kipp Schulties Golf Design, Inc. Cedar Hammock CDD

c/o Inframark

Agenda

Eighth Order of Business

Agenda

8A.

Agenda

1 MINUTES OF MEETING 2

CEDAR HAMMOCK 3 COMMUNITY DEVELOPMENT DISTRICT 4

5 A continued meeting of the Board of Supervisors of the Cedar Hammock Community 6

Development District was held on Thursday May 14, 2019 at 2:00 p.m. at Cedar Hammock 7

Clubhouse, 8660 Cedar Hammock Boulevard, Naples, Florida. 8

9 Present and constituting a quorum were: 10 11 Norman Day Chairman 12 Quentin Greeley Vice-Chairman 13 Fred Bally Assistant Secretary 14 John Martino Assistant Secretary 15 Gene Bolton (by phone) Assistant Secretary 16 17 18 Also present were: 19 20 Justin Faircloth District Manager 21 Dan Cox (by phone) District Counsel 22 Sam Marshall District Engineer 23 Kipp Schulties Kipp Schulties Golf Design, Inc. 24 Buddy White Ryan Golf Corporation 25 Various Residents 26 27 The following is a summary of the discussions and actions taken at the May 14, 2019 Cedar 28

Hammock Board of Supervisors meeting. 29

30

FIRST ORDER OF BUSINESS Call to Order and Roll Call 31 o Mr. Faircloth called the meeting to order. 32

33 SECOND ORDER OF BUSINESS Approval of Agenda 34

o Mr. Faircloth mentioned Mr. Bolton wished to attend the meeting via the phone. 35

36

On MOTION by Mr. Martino seconded by Mr. Greeley with all in 37 favor to allow Mr. Bolton to attend by phone and vote during the 38 meeting was approved. 39

40

o Mr. Faircloth stated an email was sent from Mr. Marshall on May 13, 2019 in relation to the 41

proposal by Kipp Schulties and the review of what Mr. Marshall was able to discover after 42

Agenda

further investigation and discussion with Ralph Verrastro, the structural engineer from 43

Bridging Solutions, in correlation with Carl Hazenberg from Ingenium, as well as Mr. Cox’s 44

review. This discussion will be included under Old Business. 45

46

On MOTION by Mr. Greeley seconded by Mr. Bally with all in 47 favor the agenda was approved as amended. 48

49

THIRD ORDER OF BUSINESS Public Comments on Agenda Items 50 o None. 51

52

FOURTH ORDER OF BUSINESS Fiscal Year 2020 Budget Public Hearing 53 A. Open the Public Hearing to Public Comments 54 55

On MOTION by Mr. Greeley seconded by Mr. Martino with all in 56 favor the public hearing was opened. 57

58 o Public comments were received and discussion ensued in relation to the bridge and bulkhead 59

project, as well as the upcoming proposed assessments. 60

61

B. Close the Public Hearing to Public Comments 62 63

On MOTION by Mr. Martino seconded by Mr. Greeley with all in 64 favor the public hearing was closed. 65

66 67

FIFTH ORDER OF BUSINESS Old Business 68 A. Bulkhead and Bridge Repair Replacement Bid Update 69 o Mr. Faircloth indicated Mr. Cox and Mr. Marshall will provide comments regarding the 70

project. 71

o Mr. Bally presented a PowerPoint presentation. 72

o Mr. Cox provided his comments regarding his discussions with Mr. Marshall. 73

o Mr. Schulties’ drawings were presented to the Board and he discussed his proposal. He 74

introduced Mr. Buddy White who is Vice-President of Ryan Golf Corporation to the Board 75

and stated Mr. White has done a lot of their big projects in South Florida. 76

i. Cap Rock Bulkhead/Culvert Bridge Proposal by Kipp Schulties 77 ii. Bridging Solutions Review of Kipp Schulties Proposal 78

iii. Ingenium Review of Kipp Schulties Proposal 79 iv. Banks Engineering Email 4/30.19 80

Agenda

81 o Mr. Marshall was previously requested by the Board to review the proposal received from 82

Mr. Schulties and provide his feedback. Mr. Marshall reviewed the proposal and provided his 83

comments to the Board. 84

o Discussion ensued regarding vinyl versus rock construction methods for the bulkheads, as 85

well as the cost and longevity between the two types of material. Discussion continued 86

regarding the ability to complete the project in the dry season versus the wet season. 87

o The question was asked regarding the approval of the HOA budget. The Board was 88

informed the budget is being worked on and will be discussed over the course of the summer 89

and will be brought up for discussion in October and voted on November 2019. 90

o Mr. Schulties asked if the Board would allow, he would like to sit down with Mr. Marshall 91

and discuss the project as there was information he received today which would be beneficial 92

and maybe they could combine ideas and provide a revised proposal to the Board. 93

o The discussion ensued regarding separating the work for the CDD and that of the Master 94

Board. If the Master Board can cover their portion of the project and the CDD cover their 95

portion, that is a clearer way to proceed. 96

o Mr. Cox is going to reach out to the Master Association and Mr. Marshall, Mr. Schulties and 97

Mr. Verrastro will get together and present their results at the next meeting which is October 98

14th unless additional meetings are approved. The question arose whether this meeting could 99

be continued. Mr. Faircloth stated on the agenda is the proposed meeting schedule and the 100

next proposed meeting date is June 10th as the Board had requested a schedule for monthly 101

meetings. Initially, Inframark is contracted for seven meetings and that is what the Board 102

previously approved, but the additional proposed meetings have been provided as requested. 103

One notice will be done to notice all the meetings and based on the decision of the Board the 104

presentations will be either at the June or October meeting. 105

106

B. Consideration of Resolution 2019-08, Imposition, Levy Collection and Enforcement of 107 Certain Non-Ad Valorem Special Assessment 108 109

o Discussion ensued regarding the dollar amount and possibly obtaining a loan. 110 111

On MOTION by Mr. Martino seconded by Mr. Day with all in 112 favor resolution 2019-08 imposition, levy collection and 113 enforcement of certain non-ad valorem special assessments was 114 adopted. 115

Agenda

116 FOURTH ORDER OF BUSINESS (continued) Fiscal Year 2020 Budget Public Hearing 117

Continued 118 o Mr. Faircloth stated there is no need for changes to the budget aside from the special 119

assessment amount. This is the only concern and if it changes it is mostly likely to go lower, 120

not higher. 121

122

C. Consideration of Resolution 2019-09, Adopting of the Budget for the Fiscal Year 2020 123 124

o Discussion ensued regarding the budget and assessments. 125

126

Mr. Day MOVED seconded by Mr. Martino to adopt resolution 127 2019-09 related to the annual appropriation of the District and 128 adopting the budget for the Fiscal Year beginning October 1, 2019 129 and ending September 30, 2020 and referencing the maintenance 130 and benefit special assessments to be levied by the District for said 131 fiscal year with the assessments of $14,609. 132

133 134

On VOICE Vote with Mr. Day, Mr. Martino, Mr. Bolton and Mr. 135 Day voting AYE and Mr. Bally voting NAY, resolution 2019-09 136 adopting the budget for the Fiscal year 2020 was adopted. 137

138 D. Consideration of Resolution 2019-10, Levy of Non-Ad Valorem Assessment 139

140

On MOTION by Mr. Day seconded by Mr. Martino with all in 141 favor resolution 2019-10 levy of non-ad valorem assessment was 142 adopted. 143

144 SIXTH ORDER OF BUSINESS New Business 145

o None. 146

147 SEVENTH ORDER OF BUSINESS Attorney’s Report 148

A. Draft Letter to Master Association Regarding Use of District’s Roadway Staging 149 o Mr. Faircloth mentioned the letter has not been sent as yet, but Mr. Cox will add his 150

questions about the bulkhead repair replacement project regarding the cap rock 151

construction method and see what the Masters’ response will be. 152

153

EIGHTH ORDER OF BUSINESS Engineer’s Report 154 A. New District Map Update 155

o The engineer is currently working on the map. 156

B. Cardno Quarter 1 2019 Report 157

Agenda

o This report is provided on a quarterly basis by Cardno. It is required for the Water 158

Management District. 159

C. Cardno Proposal for SFWMD Water Use Permit Renewal 160

o Mr. Faircloth provided a brief update on the purpose of this permit request. 161

162

On MOTION by Mr. Martino seconded by Mr. Bally with all in 163 favor the Cardno proposal in the amount of $6,750 to renew the 164 SFWMD water use permit and $1,000 for the permit renewal 165 application fee was approved. 166

167

NINTH ORDER OF BUSINESS Manager’s Report 168 A. Approval of the Minutes of April 1, 2019 Bid Meeting 169

o Mr. Faircloth asked if there were any corrections, deletions or changes to the minutes. 170

There being none, 171

172

On MOTION by Mr. Day seconded by Mr. Bally with all in favor 173 the minutes of the April 1, 2019 bid meeting were approved. 174

175 B. Approval of the Minutes of April 8, 2019 Meeting 176


Corrections were made and will be made part of the final record. 178

179

On MOTION by Mr. Martino seconded by Mr. Day with all in 180 favor the minutes of the April 8, 2019 meeting were approved as 181 amended. 182

183 C. Approval of the Minutes of April 11, 2019 Continued Meeting 184



187

On MOTION by Mr. Greeley seconded by Mr. Bally with all in 188 favor the minutes of the April 11, 2019 continued meeting were 189 approved. 190

191 192

D. Approval of the Minutes of April 23, 2019 Special Meeting 193 o Mr. Faircloth asked if there were any corrections, deletions or changes to the minutes. 194


196

Agenda

On MOTION by Mr. Greeley seconded by Mr. Day with all in 197 favor the minutes of the April 23, 2019 special meeting were 198 approved. 199

200 E. Financial Report 201

202

On MOTION by Mr. Bally seconded by Mr. Martino with all in 203 favor the financial report was accepted. 204

205 F. Proposed FY2020 Meeting Schedule 206

o The meeting schedule was discussed previously. 207

o At the April 11, 2019 meeting a proposed schedule was approved for October 14, 208

2019 to May 7, 2020, seven meetings which the District has typically had. The 209

contract Inframark has with the CDD is for seven meetings a year. Presented are dates 210

for June, July, August, and September. 211

o Due to his current schedule, Mr. Cox is unable to attend meetings in person due to the 212

scheduled meeting week/day, but is available by phone. On Board consensus it was 213

agreed the attorney can attend meetings by phone and the Board. 214

o The Board revised the meeting dates as follow: 215

o FY2019 216

June 17, 2019 217

July 15, 2019 218

No August meeting 219

September 3, 2019 220

o FY2020 221

October 15, 2019 222

November 12, 2019 223

December 9, 2019 224

January 13, 2020 225

February 10, 2020 226

March 10, 2020 227

April 13, 2020 228

May 11, 2020 229

230

Agenda

On MOTION by Mr. Martino seconded by Mr. Greeley with all in 231 favor the meeting schedules for FY2019 and FY2020 were 232 approved as amended. 233

234 G. Acceptance of the Financial Audit Report, September 2018 235 o Mr. Faircloth indicated it is a clean audit with no issues found in handling of the District’s 236

finances. 237

238

On MOTION by Mr. Martino seconded by Mr. Bally with all in 239 favor the Financial Audit Report for FY2018 and authorizing the 240 Chair to sign the AFR was accepted. 241

242 H. Report on the Number of Registered Voters (498) 243 o Mr. Faircloth shared the information provided by the County. The District has 498 qualified 244

registered voters within the District. 245

246 I. Follow-up Items 247 o Mr. Faircloth provided a follow-up on FEMA. 248

TENTH ORDER OF BUSINESS Supervisors Requests 249 o None. 250

251 ELEVENTH ORDER OF BUSINESS Audience Comments 252 o Audience comments were received. 253

254 TWELFTH ORDER OF BUSINESS Adjournment 255 256

257

On MOTION by Mr. Day seconded by Mr. Bally with all in favor 258 the meeting was adjourned at 4:44 pm. 259

260 261 262 _________________________ ______________________________ 263 Secretary Chairman 264

Agenda

8B.

Agenda

CEDAR HAMMOCK

Prepared by:

Community Development District

Financial Report

May 31, 2019

Agenda

May 31, 2019

CEDAR HAMMOCKS


(Unaudited)

Financial Statements

Agenda

CEDAR HAMMOCK


FINANCIAL STATEMENTS Pages

Balance Sheet …………………………………………………. 1

General Fund …………………………………………………. 2 - 3

SUPPORTING SCHEDULES

Non-Ad Valorem Special Assessments …………………………………………………. 4

Cash and Investment Report …………………………………………………. 5

Suntrust Bank Reconciliation …………………………………………………. 6

Valley National Bank Reconciliation 7

…………………………………………………. 8

Table of Contents

Check Register

Agenda

CEDAR HAMMOCK


Balance SheetMay 31, 2019

General Fund

ACCOUNT DESCRIPTION TOTAL

ASSETS

Cash - Checking Account 746,358$

Investments:

Certificates of Deposit - 18 Months 103,130

Money Market Account 107,915

Deposits 1,359

TOTAL ASSETS 958,762$

LIABILITIES

Accounts Payable 7,418$

Accrued Expenses 600

TOTAL LIABILITIES 8,018

FUND BALANCES

Nonspendable:

Deposits 1,359

Assigned to:

Operating Reserves 43,617

Reserves - Bridges 120,190

Reserves - Bulkheads 135,928

Reserves - Lakes 32,153

Reserves - Roadways 157,725

Unassigned: 459,772

TOTAL FUND BALANCES 950,744$

TOTAL LIABILITIES & FUND BALANCES 958,762$

Page 1

Agenda

CEDAR HAMMOCK

Community Development DistrictGeneral Fund

ANNUAL

ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($)

ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV)

REVENUES

Interest - Investments 2,017$ 1,345$ 10,240$ 8,895$

Interest - Tax Collector - - 178 178

Special Assmnts- Tax Collector 379,523 379,523 378,114 (1,409)

Special Assmnts- Discounts (15,181) (15,181) (13,960) 1,221

Other Miscellaneous Revenues - - 9,281 9,281

TOTAL REVENUES 366,359 365,687 383,853 18,166

EXPENDITURES

Administration

ProfServ-Engineering 30,000 20,000 20,198 (198)

ProfServ-Legal Services 2,000 1,333 9,628 (8,295)

ProfServ-Mgmt Consulting Serv 38,404 25,603 28,196 (2,593)

ProfServ-Property Appraiser 5,693 5,693 5,693 -

ProfServ-Special Assessment 2,941 2,941 7,941 (5,000)

ProfServ-Web Site Maintenance 656 437 437 -

Auditing Services 5,000 5,000 4,400 600

Postage and Freight 765 510 3,782 (3,272)

Insurance - General Liability 7,959 7,959 7,000 959

Printing and Binding 2,246 1,497 975 522

Legal Advertising 2,394 1,596 6,181 (4,585)

Misc-Bank Charges 700 467 380 87

Misc-Assessmnt Collection Cost 7,590 7,590 7,283 307

Misc-Web Hosting 239 239 239 -

Office Supplies 400 267 28 239

Annual District Filing Fee 175 175 175 -

Total Administration 107,162 81,307 102,536 (21,229)

Statement of Revenues, Expenditures and Changes in Fund Balances

For the Period Ending May 31, 2019

Page 2

Agenda

CEDAR HAMMOCK

Community Development DistrictGeneral Fund

ANNUAL

ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($)

ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV)

Statement of Revenues, Expenditures and Changes in Fund Balances

For the Period Ending May 31, 2019

Field

ProfServ-Field Management 1,539 1,026 2,245 (1,219)

Contracts-Water Mgmt Services 7,200 4,800 4,800 -

Utility - Cameras 1,320 880 867 13

Electricity - Wells 3,000 2,000 1,638 362

Electricity - Aerator 2,000 1,333 949 384

R&M-Lake 3,000 2,000 3,113 (1,113)

R&M-Plant Replacement 3,015 2,010 - 2,010

R&M Bulkheads 8,000 8,000 8,000 -

R&M - Bridges & Cart Paths 8,000 5,333 - 5,333

Misc-Contingency 20,289 13,526 6,675 6,851

Capital Outlay 9,944 6,008 6,008 -

Reserve - Bridges 20,910 20,910 19,000 1,910

Reserve - Bulkheads 83,980 83,980 61,735 22,245

Reserve - Lakes 15,000 15,000 - 15,000

Reserve - Roadways 72,000 72,000 - 72,000

Total Field 259,197 238,806 115,030 123,776

TOTAL EXPENDITURES 366,359 320,113 217,566 102,547

Excess (deficiency) of revenues

Over (under) expenditures - 45,574 166,287 120,713

Net change in fund balance -$ 45,574$ 166,287$ 120,713$

FUND BALANCE, BEGINNING (OCT 1, 2018) 784,457 784,457 784,457

FUND BALANCE, ENDING 784,457$ 830,031$ 950,744$

Page 3

Agenda

May 31, 2019

CEDAR HAMMOCKS


Supporting Schedules

Agenda

CEDAR HAMMOCKCommunity Development District

ALLOCATIONDiscount / County Gross

Date Net Amount (Penalties) Expense Amount General FundReceived Received Amount Amount Received Assessments

Assessments Levied For FY 2019 $379,523 379,523$Allocation % 100% 100%

11/01/18 42,900 1,824 876 45,600 45,600

11/08/18 3,422 194 70 3,686 3,686

11/19/18 130,936 5,567 2,672 139,175 139,175

11/26/18 78,204 3,325 1,596 83,125 83,125

12/24/18 55,235 2,292 1,127 58,654 58,654

01/24/19 22,501 677 459 23,637 23,637

02/18/19 6,058 114 124 6,295 6,295

04/01/19 9,722 38 198 9,958 9,958

04/26/19 5,497 - 112 5,609 5,609

05/24/19 2,397 (71) 49 2,375 2,375

TOTAL 356,871$ 13,960$ 7,283$ 378,114$ 378,114$

% COLLECTED 100% 100%

TOTAL OUTSTANDING 1,409$ 1,409$

Non-Ad Valorem Special Assessments(Collier County Tax Collector - Monthly Collection Distributions)

For the Fiscal Year Ending September 30, 2019

Report Date: 6/4/2019 Page 4

Agenda

CEDAR HAMMOCK

Community Development District All Funds

General Fund

Account Name Bank Name Investment Type Maturity Yield Balance

Checking Account - Operating SunTrust Bank Public Funds NOW n/a 2.17% 183$ (1)

Checking Account - Operating Valley National Bank Gov't Interest Checking n/a 2.20% 746,176

Certificate of Deposit - 6089 BankUnited 18 month CD 9/9/19 1.80% 103,130

Money Market Account BankUnited Public Funds MMA n/a 1.75% 107,915

Total 957,403$

Note (1) - Closing bank account in June.

Cash and Investment Report

May 31, 2019

Report Date: 6/4/2019 Page 5

Agenda

PostingDate

DocumentType

DocumentNo. Description Amount

ClearedAmount Difference

G/L Balance 182.50

Bank Account No. 9995

Statement No. 05/19

Statement Date 5/31/2019

Statement Balance 182.50G/L Balance (LCY) 182.50

Difference 0.00

Ending G/L Balance 182.50

Subtotal 182.50

Outstanding Deposits 0.00

Negative Adjustments 0.00

Positive Adjustments 0.00

Subtotal 182.50

Outstanding Checks 0.00

Ending Balance 182.50

Differences 0.00

SunTrust - GF -DO NOT USE

Bank Reconciliation

Cedar Hammock CDD

Page 6

Agenda

PostingDate

DocumentType

DocumentNo. Description Amount

ClearedAmount Difference

Outstanding Checks

5/20/2019 Payment 2327 FEDEX 27.64 0.00 27.64

Total Outstanding Checks...................................................................................................................... 27.64 27.64

G/L Balance 746,175.54

Bank Account No. 2555

Statement No. 5/19

Statement Date 5/31/2019

Statement Balance 746,203.18G/L Balance (LCY) 746,175.54

Difference 0.00

Ending G/L Balance 746,175.54

Subtotal 746,175.54

Outstanding Deposits 0.00

Negative Adjustments 0.00

Positive Adjustments 0.00

Subtotal 746,203.18

Outstanding Checks 27.64

Ending Balance 746,175.54

Differences 0.00

Valley National Bank - GF

Bank Reconciliation

Cedar Hammock CDD

Page 7

Agenda

Fund

No.

Check /

ACH No.Date Payee Invoice No. Payment Description Invoice / GL Description G/L Account #

Amount

Paid

GENERAL FUND - 001

001 0011 05/07/19 CEDAR HAMMOCK CDD MMOCK-050119 XFER OF FUNDS TO GF PER DM INTEREST RATE Due From Other Funds 131000 $600,000.00

001 2318 05/06/19 CARDNO ENTRIX 272357 3/13 MONTHLY MONITORING Contracts-Water Mgmt Services 534047-53901 $600.00

001 2319 05/09/19 NAPLES DAILY NEWS 31406-043019 LEGAL ADDS 4/1-4/30/19 Legal Advertising 548002-51301 $4,676.00

001 2320 05/14/19 COMCAST BUSINESS 050619-4299 8535 10 023 1084299 5/19-6/18/19 Utility - Cameras 543029-53901 $108.04

001 2321 05/14/19 FEDEX 6-543-96676 SERVICE FOR 5/1-5/2/19 Postage and Freight 541006-51301 $30.90

001 2322 05/17/19 BANKS ENGINEERING INC 1263CDD-79 ADDITIONAL ENGINEERING SERVICE 4/19 ProfServ-Engineering 531013-51501 $5,358.90

001 2323 05/17/19 BERGER,TOOMBS,ELAM & FRANK 345692 AUDIT FOR FY 9/30/18 Auditing Services 532002-51301 $4,400.00

001 2324 05/17/19 CARDNO ENTRIX 273456 Contracts-Water Mgmt Services 534047-53901 $600.00

001 2325 05/17/19 DANIEL H. COX, P.A. 10826 4/19 PROFESSIONAL SERVICE ProfServ-Legal Services 531023-51401 $2,003.60

001 2326 05/17/19 HACIENDA HOMES OF SW FLORIDA, INC 032719 REPAIR STUCCO AT AWNING Misc-Contingency 549900-53901 $750.00

001 2327 05/20/19 FEDEX 6-550-71960 SERVICE FOR 5/7-5/8/19 Postage and Freight 541006-51301 $27.64

001 DD0047 05/22/19 FPL - ACH INV-050219 ACH 2 SERVICE FOR 4/2-5/2/19 Electricity - Aerator 543051-53901 $33.09

001 DD0047 05/22/19 FPL - ACH INV-050219 ACH 2 SERVICE FOR 4/2-5/2/19 Electricity - Wells 543050-53901 $147.06

001 DD0048 05/20/19 FPL - ACH INV-050219-ACH SERVICE FOR 4/2-5/2/19 Electricity - Wells 543050-53901 $196.24

001 DD0049 05/13/19 FPL - ACH INV-050219 ACH 1 SERVICE FOR 4/2-5/2/19 Electricity - Aerator 543051-53901 $63.07

Fund Total $618,994.54

Total Checks Paid $618,994.54

(Sorted by Check / ACH No.)

Payment Register by Fund

For the Period from 5/1/2019 to 5/31/2019


CEDAR HAMMOCK

Page 8

Agenda