2019-2020 consolidated federal and state grant application ... · national esea programs...
TRANSCRIPT
Supporting Schools and Students to Achieve
SHERRI YBARRA, ED.S., SUPERINTENDENT OF PUBLIC INSTRUCTION
2019-2020 Consolidated Federal and State Grant Application (CFSGA) Workshop
Spring 2019
Karen SeayFederal Programs Director
Pocatello- May 1, 2019Twin Falls- May 2, 2019Nampa- May 7, 2019Coeur d’Alene- May 9, 2019
Federal Programs
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Title I-A
Federal Programs staff
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Title I-A reports and applications
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CFSGA Log On
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CFSGA Homepage
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CFSGA links
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Equitable Services to Private Schools
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Title I-A CFSGA tabs
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Title I-A Contact Information (IDCI)
Make sure your general information is up to date.
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District Contact Information (IDCI)
Note the McKinney-Vento changes
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Title I-A Allocations
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Title I-A Carryover
Enter your estimated carryover balance as of September 30, 2019.
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Why Carryover?
Why Carryover?
Since Federal Grants are available for 12 months, your LEA’s 2018-19 award may be stretched between two school years.
School Year Award 2018-19 school year 2019-20 school year
7/1/2018 received $100,000 $85,000 (at least 85%) $15,000 (no more than 15%)
7/1/2019 received $120,000 $120,000
Total Budget $135,000
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Carryover is your LEA's "unobligated” and “unspent” prior year allocation balance as of 9/30/2019.
What is Carryover?
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In other words,
What do you expect your LEA’s balance will be after all obligations*(prior to 9/30/2019) have been paid?
*Obligation = binding commitment to pay out money, such as entering into a contract to pay for supplies or services.
Carryover
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Carryover Chart
Carryover Example
Example2018-19 school year Description
$100,000 Received 7/1/2018
($80,000) Spent 7/1/2018-9/30/2019
($5,000) Obligated before 9/30/2019(signed contracts, submitted PO, placed purchase orders). All payments will be processed after 9/30/2019
$15,000 Carryover balance as of 9/30/2019
Most likely, the LEA’s internal budget carryover balance will be different because the district’s Fiscal Year ends on June 30th (rather than September 30th).
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Carryover Limitation
Carryover limitation depends on a program requirement
Program Maximum Percent of Total Allocation
Title IA Basic Program 15%
Title IC Migrant Program 15%
Title IIA Improving Teacher Quality 25%, reasonable and necessary
Title III English Language Acquisition reasonable and necessary
Title V-B Rural and Low Income 25%, reasonable and necessary
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• An LEA may, once every three years, waive the 15% carryover limitation if the SDE determines that the request of an LEA is reasonable and necessary
• Comments section of the Consolidated Federal and State Grants Application
WHY you have the excess carryover.How you plan to expend the funds in the coming year, so you don’t
have excess in the future.
If your balance exceeds the maximum allowable, you may file a waiver
Carryover Waiver
Set Asides - Homeless and Neglected
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Set Asides - Parent & Family Engagement
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Set Asides - Other Activities
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Allocations and Set Asides
Total amount available to schools must match total amount allocated to schools.
Don’t forget to save!
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Allocation to Schools tab
Select School Eligibility & Program Type. Determine your PPA for each school served.
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Allocation to Schools tab - Enrollment
Free & Reduced and Enrollment Count
• Free & Reduced Lunch and Enrollment numbers are prepopulated
• Data as of March 2, 2019 is pulled from the CNP eligibility reporting
• CEP schools= the “base” year count multiplied by 1.6
• If the cells are blank, it means no data was reported in March-edit manually
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Allocation to Schools tab - Eligibility
Eligibility
Poverty percentage is either above 35% or above the LEA’s average
Exceptions for the “below 35%” schools
• Grandfather provision: A school may be served during the 18-19 if it was eligible last year
• 125% rule: Must serve all eligible schools at 125% first. Then allocate the remainder to the “below 35%” schools
• Feeder Pattern: May use the average from elementary schools that feed into a high school if that school did not collect enough free & reduced lunch forms to make it to 35%
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Example – Ranking per grade span
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Example –ranking across the LEA regardless of grade span
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• Enrollment < 1,000
• LEAs with one school per grade span
Ranking Order Exception
Allocation to Schools tab - Ranking
Allocation to Schools tab - Total
Allocation to Schools must match total amount available to schools on the Allocation & Set Asides tab.
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Title I-A Budget tab
Title I-A budget must equal the Total Allocation
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Object Codes 100-500
Include any Administrative Costs from Allocation & Set Asides tab under Salaries and Employee Benefits. Also list # of FTEs for each school.
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Set-Asides and Indirect Cost
Any Set-Asides for Equitable Services for Private Schools, Homeless, Parent and Family Engagement, and Indirect Cost Rate are pre-populated.
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Title I-A Budget Set-Asides
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FROM• Title II-A Supporting Effective Instruction• Title IV-A Student Support and Academic Enrichment
TO• Title I-A Improving Basic Programs • Title I-C Education of Migratory Children • Title I-D Neglected and Delinquent • Title III-A English Language Acquisition • Title V-B Rural Education Program
LEA may transfer funds:
Transferability of Funds
Transferability link
Go to the Title IV-A Funding Transferability link and fill out the table (FROM and TO). Remember to add comments and save.
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Transferability Example
• Example in CFSGA Beta
https://apps.sde.idaho.gov/Beta/CFSGA/ProviderYear/3f33903e-affb-4b82-9339-35524e946fe4/26/TitleSix/TitleSixIndex
• Handout
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The transferability affects three areas in the CFSGA
• Equitable Services Calculation
• The “receiving” program’s budget will be increased by the transferred in amount
• The “sending” program’s budget will be reduced the transferred out amount
Transferability process
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The transferability does not affect anything in the GRA
Grant Reimbursement Application will still prepopulate all allocations in their own grants because each grant has its own CFDA number and the funds cannot be mixed between each other.
Transferability - allocations
Title I-A Consolidated Schoolwide
Program Type must be marked Consolidated Schoolwide under Allocation to Schools tab
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Consolidated Schoolwide
Click on the Consolidated Budgets link.
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Consolidated Schoolwide Budgets
Complete a consolidated schoolwide budget for each participating school.
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GRA requests
•Make sure your Title I-A GRA requests align with your Title I-A budget in the CFSGA.
• Include a description for each expenditures.
•See examples of GRA requests in handout.
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Action Plan - Schoolwide Program
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Action Plan - Targeted Assistance Schools
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Action Plan - Equitable Services
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Action Plan - Parent & Family Engagement
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Parent & Family Engagement- School Plan
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Parent & Family Engagement- Compact
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Action Plan – Parents Right-to-Know
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Action Plan - Other Set-Asides
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Action Plan - Teacher Incentive
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Action Plan - Foster Care
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Action Plan - Additional Plan Provisions
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NEW - Homeless Education tab
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Homeless Education tab
Prepopulated
Prepopulated
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Determining Homeless Set-Aside
Items # 1-4: Determining Set-Aside
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Homeless Liaison Duties
Items # 5, 8, 9, 13, 14, 16: Homeless Liaison Duties
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Homeless Education Processes & Policy
Items # 6, 7, 10, 11, 12, 15, 17: Homeless Education Processes & Policy
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TENTATIVE - Fall 2019 MV Training Dates
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CFSGA Submission
An approvable plan is due no later than June 30, 2019. Complete all assurances and Submit only after all program applications have been completed!
Status:Submitted*
If you need to revise …you must contact Elmira Feather to “unlock” your plan.
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Professional Development Opportunities
New & Experienced Federal Programs Directors Meeting – Sept. 24-25National ESEA Programs Conference- 2020 Atlanta
Family & Community Engagement Conference- Oct. 7-8Danielson Framework for Teaching Trainings
NAEHCY Homeless Education Conference – Nov. 2-5WIDA National Conference- Oct. 15-18
Migrant ID & R Forum- Oct. 1-3
Additional state and regional trainings
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ESEA Federal Programs Director:Federal Programs - Karen Seay: 208.332.6978 or [email protected]:Title I-A Improving Basic Programs - Kathy Gauby: 208.332.6889 or [email protected] Improvement & Support - Tyson Carter: 208.332.6917 or [email protected] & Community Engagement - Jill Mathews: 208.332.6855 or [email protected] Care Liaison- Jill Mathews: 208.332.6855 or [email protected] I-C Migrant Education Program - Sarah Seamount: 208.332.6958 or [email protected] I-D Neglected, Delinquent, or At-Risk - Suzanne Peck: 208.332.6904 or [email protected] II-A Supporting Effective Instruction - Teresa Burgess: 208.332.6891 or [email protected] Effectiveness - Teresa Burgess: 208.332.6891 or [email protected] III-A English Learner Program - Alissa Metzler: 208.332.6905 or [email protected] IV-A Student Support & Academic Enrichment Program - Kathy Gauby: 208.332.6889 or [email protected] V-B Rural Education Program Specialist- Lisa English: 208.332.6911 or [email protected] IX-A Homeless Children & Youths - Suzanne Peck: 208.332.6904 or [email protected] & Fiscal Accountability - Elmira Feather: 208.332.6900 or [email protected] Services to Private Schools Ombudsman - Michelle Clement Taylor: 208.332.6963 or [email protected] Choice - Michelle Clement Taylor: 208.332.6963 or [email protected] & Migrant Program Specialist - Kelly Wheeler: 208.332.6907 or [email protected] Programs Administrative Assistant - Michelle Perreira: 208.332.6942 or [email protected]
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Supporting Schools and Students to Achieve
SHERRI YBARRA, ED.S., SUPERINTENDENT OF PUBLIC INSTRUCTION
Title I-A Questions?
Kathy Gauby |Title I-A & IV-A Coordinator
Federal Programs
Idaho State Department of Education
650 W State Street, Boise, ID 83702
208.332.6889
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