2019-2022 rfp orientation
TRANSCRIPT
UnitedWayDallas.org | @UnitedWayDallasUnitedWayDallas.org | @UnitedWayDallas
UWMD Staff Introduction
Title Staff Person Phone Email
Vice President, Economic Mobility Greg Mangum 214.978.0027 [email protected]
Vice President, Thriving Families Dr. Roslind Blasingame-Buford 214.978.0056 [email protected]
Senior Director, Strong Start Kriston Jackson 214.978.2092 [email protected]
Senior Director, Community Impact Operations
Mark Pollack 214.978.2012 [email protected]
Director, Career Pathways Andrea Glispie 214.978.2048 [email protected]
Director, Youth Success Lindsay Willess 214.978.0032 [email protected]
Director, Economic Mobility Mark Hamm 214.978.2062 [email protected]
UnitedWayDallas.org | @UnitedWayDallasUnitedWayDallas.org | @UnitedWayDallas
Agenda
• About United Way of Metropolitan Dallas
• Community Impact Fund RFP Process & Timeline
• Stewardship
• foundationConnect
• Review the LOI
• Questions and Answers
• Closing
United Way of Metropolitan Dallas treats 360 degrees of need. We tackle complex social problems by surrounding North Texas with programs that make real progress in the areas of Education, Income and Health: the essential components of a thriving community. By 2020, we'll move 250,000 North Texans out of poverty, give thousands the tools to lead healthy, productive lives and ensure that 60% of students graduate with the skills to succeed in whatever comes next. We only invest in our local area and have been a trusted community partner for over 90 years. With your support, we can lift up those in need and create hope for a better tomorrow.
UnitedWayDallas.org | @UnitedWayDallasUnitedWayDallas.org | @UnitedWayDallas
• We set goals, measure progress and inspire philanthropy across North Texas.
• We invest in the best community programs so they can do more.
• We identify local problems that aren't being addressed and develop innovative solutions for them.
• We strengthen non-profits by improving organizational efficiency and operations.
• We mobilize volunteers and forge partnerships that result in greater collaboration and impact.
• We promote public awareness of community issues and advocate for just and effective public policy.
UnitedWayDallas.org | @UnitedWayDallasUnitedWayDallas.org | @UnitedWayDallas
2019 – 2022 Community Impact Fund Major Updates
• Basic Needs: Now included within Income Impact Area as a 3-year grant
• Limit of One Application per Organization: Holistic applications that demonstrate how services layer support for clients
• LOI & Full Application Process
• 9 Strategy Areas: Previous strategy areas (14) have been combined/consolidated – no key focus area has been omitted
• Common Measures: Primary method to demonstrate program impact; limited unique outcomes
UnitedWayDallas.org | @UnitedWayDallasUnitedWayDallas.org | @UnitedWayDallas
Community Investment Strategy/Priority Areas
We anticipate that all currently funded programs will be eligible to reapply in the refined strategies.
2016-2019 2019-2022
Edu
cati
on
1. Parents & Mentors2. Early Childhood3. Afterschool & Summer4. Math & Science5. College & Career Preparation
1. Strong Start2. Academic Success3. Success After High School
Inco
me 6. Workforce Development
7. Financial Capability4. Career Pathways5. Financial Capability6. Stabilization Services/Basic Needs
Hea
lth
8. Physical Health9. Mental Health10. Preventive Care11. Obesity12. Substance Abuse13. Family Violence
7. Primary & Clinical Care8. Behavioral & Mental Health9. Health Promotion
14. Basic Needs
UnitedWayDallas.org | @UnitedWayDallasUnitedWayDallas.org | @UnitedWayDallas
Process
Funding Decisions
Site VisitsInternal & Volunteer
Review
Full Application
Stewardship Review
LOI ReviewLetter of
Intent
Nov 1 –Nov 30
Week of Jan 21 –Feb 22
March 2019
April & May 2019
June 2019December 2018 & January 2019
UnitedWayDallas.org | @UnitedWayDallasUnitedWayDallas.org | @UnitedWayDallas
2019 – 2022 Community Impact Fund Timeline
Date Description
November 1, 2018 Community Impact Fund RFP Released
November 2, 5, & 6, 2018 RFP Orientation Sessions
November 30, 2018 Community Impact Fund LOI Due
November 30, 2018 Stewardship Report Due for Organizations NOT Currently Funded by UWMD
December 31, 2018 Stewardship Report Due for Organizations That ARE Currently Funded by UWMD
Week of January 21, 2019 LOI and Stewardship Results Notification
February 22, 2019 Community Impact Fund Full Application Due
UnitedWayDallas.org | @UnitedWayDallasUnitedWayDallas.org | @UnitedWayDallas
Purpose of Stewardship
• To assess the financial stability of an organization that is applying for a multi-year grant from United Way of Metropolitan Dallas
• Pertains to the overall organization, not the financial information related to a specific program
• Reviews completed prior to making the Final Application decision
• Done annually for organizations that are awarded grant funding
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Stewardship
Initial Review
PassComplete Packet No Audit or Ratio
Concerns
Second ReviewDone by
Stewardship Panel
PassNo Audit or Ratio
Concerns
FailAudit or Ratio
Concerns
FailIncomplete Packet
or Missing Documents
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Stewardship - Required Documents
• Independent Audit w/ Management Letter (no older than 18 months from due date)
• Form 990 or Form 990 EZ (no older than 18 months from due date)
• Agency Operating Budget
• Unaudited Financial Statements
• Board Roster
• IRS Determination Letter
• Patriot Act Compliance
• Disclosures
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Stewardship – Independent Audit
• There are four levels of evaluation that can be done by a CPA:
• Audit
• Review
• Compilation
• Financial Statement Preparation
• UWMD requires an Audit which is the most thorough and the CPA is required to be independent of the organization. The Independent Audit year end must be no older than 18 months from the due date.
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Stewardship - Management Letter
• What is a management letter?
• Most audits will not have a management letter. If your organization does not have one, then there is nothing to submit for Stewardship
• Letter from the auditor generally addressed to the Board of Directors that address issues found during the audit
• Not the cover letter for the Independent Audit report
• Not the letter that organization leadership provides to the auditor during the audit
• If a management letter exists, please provide a formal response from agency leadership to how those issues are being addressed.
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Stewardship – Tax Return
• Form 990 or Form 990EZ required
• Form 990-N does not meet requirements
• The year end must be no older than 18 months from due date
• Exceptions
• If your organization is a church or other house of worship that is not required by the IRS to file a return. This exception does not apply to general faith-based nonprofit organizations
• A state institution or government unit that is not required by the IRS to file a return
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Stewardship - Board of Directors Roster
• Current roster of Board Members
• Include which committees a Board Member is a part of (executive or other standing committees)
• Please include the demographic information asked for
• Format of document does not matter
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Stewardship - Unaudited Financial Statements
• Most recent 3 months of financial statements from the due date of the report
• Example: If the due date is December 31st, then financial statements would need to include September, October, and November
• Include a Statement of Financial Position (Balance Sheet)
• Include a Statement of Activities (Financial Stability Statement)
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Stewardship - Disclosures
• Disclosures are adverse changes in or threats to the financial health, status, and outlook of your organization.
• Disclosures could include:• Changes in organizational leadership• Changes in governance • Adverse public relations events or occurrences• Fraud or criminal activity relating to your organization• Litigation relating to your organization• Threatened or ongoing investigations
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Stewardship - Other
• Patriot Compliance Act
• Board Approved Agency Operating Budget with Previous and Current Year
• IRS Determination Letter
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Stewardship - Entering Report
• The Stewardship Report in foundationConnect cannot be saved in progress and then returned to at a later point
• Our recommendation is to pull together all the required documents for upload and enter the required information in a single setting
• In addition to the details provided in the RFP you can view the report inside foundationConnect
UnitedWayDallas.org | @UnitedWayDallasUnitedWayDallas.org | @UnitedWayDallas
Stewardship - Questions
If you have questions about Stewardship please contact:
Mark Pollack
214.978.2012
UnitedWayDallas.org | @UnitedWayDallasUnitedWayDallas.org | @UnitedWayDallas
foundationConnect
• UWMD’S NEW online application software
• Link is available at the bottom center of UWMD’s homepage
• ALL Stewardship Reports must be submitted through foundationConnect
• ALL Applications must be submitted through foundationConnect
• Brief videos showing how to register and navigate foundationConnect are available in Non-Profit Toolkit
• More details, instructions, and an FAQ section is available in the RFP
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foundationConnect – Login Screen
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foundationConnect – Creating an Account
• Click the “New User?” Link
• Complete and save your registration
• Once you submit your registration, UWMD staff will review and approve your organization. When the organization is approved you will receive an email confirmation message
• Follow the instructions on that message to login and begin the Application and Stewardship Report
• DO NOT WAIT TO CREATE AN ACCOUNT UNTIL THE DAY THE LOI IS DUE
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foundationConnect – Existing Account
• Login using your account information
• Arrive on the Grantee Dashboard Page
• Select the Grant Opportunities tab to begin working on the LOI
• Select the Stewardship Forms tab to begin working on the Stewardship Forms
• Once LOI application is started it will show up in the “Open Items” menu on the Grantee Dashboard
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foundationConnect – Application
UnitedWayDallas.org | @UnitedWayDallasUnitedWayDallas.org | @UnitedWayDallas
foundationConnect – Multiple User Access
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foundationConnect – Tips
• Please create a foundationConnect account as soon as possible
• Do not create an account or login for the first time on the day the application is due
• Stewardship Report CANNOT be saved and returned to
• Submitting the application 30 minutes before it is due is a risky idea
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Review the Letter of Intent(LOI)
UnitedWayDallas.org | @UnitedWayDallasUnitedWayDallas.org | @UnitedWayDallas
The New LOI Process
• Simplifies the application process and the application itself for organizations
• Due to the use of the LOI, UWMD staff are no longer providing formal draft reviews of entire applications
• For reference, we have provided the full application in the RFP that will be done should an application be selected to move on to that stage of the application process
UnitedWayDallas.org | @UnitedWayDallasUnitedWayDallas.org | @UnitedWayDallas
Application
• One application per agency is allowed
• It is intended for this application to be more holistic and UWMD now does not require you to split up programs into different applications
• Focus on the core areas of your program, that holistically serve the same population
• If you have multiple programs that serve vastly different clients you’ll have to decide which program to apply with
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Holistic Application
• Holistic programming or systems work refers to programming that addresses the whole person, including their physical, mental, social, financial and emotional health. United Way recognizes the that many of the issues our grantees are addressing are interconnected, and different aspects of the agency’s and United Way’s work may impact the same populations. A holistic approach rests on seeing the big picture and addressing multiple factors at once. United Way wants to foster conditions for that work to occur. Therefore, we have structured our grant process to allow for applicants to describe their full range of products and services that are provided to help improve a client’s situation, demonstrating a holistic vision for the target client population.
UnitedWayDallas.org | @UnitedWayDallasUnitedWayDallas.org | @UnitedWayDallas
Holistic Application
• If you consider different programs that your organization provides to be part of a holistic option of services provided to clients, then you can bundle them into the application. How the bundled programs provide holistic services to clients will be demonstrated through the course of the application.
• You can think about this by looking at the client experience when they encounter your organization. If a client typically accesses multiple programs as part of their experience, then those programs could potentially be bundled.
UnitedWayDallas.org | @UnitedWayDallasUnitedWayDallas.org | @UnitedWayDallas
Holistic Application
• Holistic can also be thought of as a continuum of services – for instance homelessness – an agency can provide emergency shelter, transitional shelter, financial capability, therapy, substance abuse treatment, etc. to intervene in a persons homelessness experience
• Holistic does not need to be limited to “overlapping”, especially in education services. Programs can also scaffold services. An example could be a Pre-K Readiness to Early Literacy to College Readiness. These programs potentially serve the same students over time as a continuum as they progress through schooling.
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LOI – Questions
1. Enter Your Organization Name
2. Enter The Name of the Program
Page 17 of the RFP
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LOI - Questions
3. Enter the Annual Request Amount
• This needs to be the annual dollar amount. The amount will be the same each year over the course of the three year grant. It is not the aggregate amount.
• There is no minimum or maximum request amount
• You should however, reference the range of current grant awards available on our website here: https://unitedwaydallas.org/about/community-investments/
• As a guideline, UWMD generally does not want to fund more than 50% of a program budget
UnitedWayDallas.org | @UnitedWayDallasUnitedWayDallas.org | @UnitedWayDallas
LOI - Questions
4. Select the Strategy/Priority Statement(s) the Program Will Address
• You must select at least one of the Strategy/Priority Statement, but can select multiple as long as your program aligns with those selections
• The selection(s) can stay within an Impact Area (Education, Income, and Health), or the selections can cross over multiple Impact Areas
UnitedWayDallas.org | @UnitedWayDallasUnitedWayDallas.org | @UnitedWayDallas
Community Investment Strategy/Priority Areas
We anticipate that all currently funded programs will be eligible to reapply in the refined strategies.
2016-2019 2019-2022
Edu
cati
on
1. Parents & Mentors2. Early Childhood3. Afterschool & Summer4. Math & Science5. College & Career Preparation
1. Strong Start2. Academic Success3. Success After High School
Inco
me 6. Workforce Development
7. Financial Capability4. Career Pathways5. Financial Capability6. Stabilization Services/Basic Needs
Hea
lth
8. Physical Health9. Mental Health10. Preventive Care11. Obesity12. Substance Abuse13. Family Violence
7. Primary & Clinical Care8. Behavioral & Mental Health9. Health Promotion
14. Basic Needs
UnitedWayDallas.org | @UnitedWayDallasUnitedWayDallas.org | @UnitedWayDallas
LOI - Questions
5. Provide a Statement of Needs
• What is the issue? How do you know that your program will reduce/solve the issue?
• Share quantitative and qualitative data specific to the needs of the target population you serve
• Include sources, but use simple references
• Please share as localized data as possible (for example zip codes or local cities vs. national statistics)
UnitedWayDallas.org | @UnitedWayDallasUnitedWayDallas.org | @UnitedWayDallas
LOI - Questions
6. Program Narrative
• Provide the plan for the proposed program and how it meets the above needs within the community
• Describe the geographic service area
• Describe key program activities
• Describe historical evaluation results or findings that demonstrate impact
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LOI - Questions
6. Program Narrative continued…
• For a new program, describe any justification or model programs to support the effort to start a new program
• Provide a brief future vision for the program over the course of the 3 year grant period
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LOI - Questions
7. Common Measures
WHEN COMPLETING THIS SECTION PLEASE REFERENCE THE “SOCIAL SERVICES ALIGNED MEASURES FRAMEWORK: STANDARDS OF MEASUREMENT & PRACTICE” DOCUMENT
This Document Can be Found:
• In the Non-Profit Toolkit section of our website next to the RFP
• There is a hyperlink inside the actual application system that directs you to the Non-Profit Toolkit
UnitedWayDallas.org | @UnitedWayDallasUnitedWayDallas.org | @UnitedWayDallas
LOI - Questions
7. Common Measures continued…
• The minimum is one common measure per strategy/priority statement. If you selected 3 strategies/priority statements, then the minimum is 3.
Example: One Strategy/Priority Statement
If you select the Strong Start as an area, at least one measure needs to be from the Strong Start section of Common Measures
Example: Three Strategy/Priority Statements
If you select Strong Start, Health Promotion and Academic Success, one measure needs to be selected from the Strong Start section, one measure from the Health Promotion, and one measure from the Academic Success section.
UnitedWayDallas.org | @UnitedWayDallasUnitedWayDallas.org | @UnitedWayDallas
LOI - Questions
7. Common Measures continued…
• There is no maximum, but be realistic about the measures you put in as you’ll be reporting on them down the line
• More common measures selected can better demonstrate the effectiveness of your program
UnitedWayDallas.org | @UnitedWayDallasUnitedWayDallas.org | @UnitedWayDallas
LOI - Questions
7. Common Measures continued…
• Evaluation Method should be a brief description of what you use
• “How Often Measured” presents a drop down menu of options so select the one most applicable
• All three columns must be completed for each measure you select
• There is space to add up to three measures but that is not required
• Remember Detailed explanations are provided in the Standards Document
UnitedWayDallas.org | @UnitedWayDallasUnitedWayDallas.org | @UnitedWayDallas
LOI - Questions
8. Use of Funds – UW Requests as Percent of Total Expenses
• Enter the Annual amount requested in the column for 2019-2020 – Year 1
• This amount should match question #3
• Enter Total Program Expense, which should include the entire cost of the program
UnitedWayDallas.org | @UnitedWayDallasUnitedWayDallas.org | @UnitedWayDallas
LOI - Questions
8. Use of Funds Program Costs/Expenses
• Enter the current year and then the three future years of the grant funding in the Total Program Expenses
• Enter the projected number of clients for each of these years
UnitedWayDallas.org | @UnitedWayDallasUnitedWayDallas.org | @UnitedWayDallas
LOI - Questions
9. Contact Information
• Provide Contract Information for CEO/Executive Director
• Provide Program Contact Information
This person will receive any notifications, reminders, and messages related to grant applications. They will also be our primary contact for questions related to the LOI.
UnitedWayDallas.org | @UnitedWayDallasUnitedWayDallas.org | @UnitedWayDallas
Next Steps
• LOI Due for All Applicants: Friday November 30, 2018 – 4:00 pm
• Stewardship for New Applicants Due: Friday November 30, 2018 –4:00 pm
• Stewardship for Current Service Providers Due: Monday, December 31, 2018 – 4:00 pm
UnitedWayDallas.org | @UnitedWayDallasUnitedWayDallas.org | @UnitedWayDallas
Next Steps
• Week of January 21, 2019
• Notification of whether or not your organization will be invited to submit the Community Impact Fund Final Application
• Notification of whether or not your organization met the Stewardship Requirements
UnitedWayDallas.org | @UnitedWayDallasUnitedWayDallas.org | @UnitedWayDallas
Next Steps
• Go login to foundationConnect or create a new account
• Begin to collect Stewardship information
• Visit United Way’s Nonprofit Toolkit Page to find relevant documents and resources
UnitedWayDallas.org | @UnitedWayDallasUnitedWayDallas.org | @UnitedWayDallas
United Way Staff That Can Assist With LOI Questions
• Andrea Glispie - Career Pathways
• Lindsay Willess & Kriston Jackson - Strong Start, Academic Success, Success After High School
• Mark Hamm - Financial Capability, Stabilization Services/Basic Needs
UnitedWayDallas.org | @UnitedWayDallasUnitedWayDallas.org | @UnitedWayDallas
United Way Staff That Can Assist with LOI Questions
• Greg Mangum & Roslind Blasingame-Buford – Primary & Clinical Care, Behavioral & Mental Health, Health Promotion
• Greg Mangum for Health related programs focusing on adults
• Roslind Blasingame-Buford for Health related programs focusing on families or children
Celebrated on the Tuesday after Black Friday and Cyber Monday, Giving Tuesday is the official beginning of the charitable season and a day where large numbers of people go out of their way to give back to their community.
This year, #GiveBigDFW is the regional campaign for #GivingTuesday, and we need everyone’s help to ensure we keep the title of the Most Generous Community in America and surpass the $20+ million dollars that was raised last year.
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4. There will be prizes!
5. Volunteerism is just as important as monetary donations
Register your organization at GiveBigDFW.org!
GIVING TUESDAY