2019 annual general meeting v2 - mendotarowingclub.com · 2019 annual general meeting mendota...

2019AnnualGeneralMeeting

MendotaRowingClub

2019MRCAnnualGeneralMeeting

AgendaTime Item Who9:30 FoodandGathering9:45 Welcome,Introductions (5minutes) Fran9:50 Finances (10minutes) Fran10:00 EquipmentUpdate(10minutes) Nancy10:10 AnnualEvaluation(10minutes) Kathy

10:20 VolunteerRequirements(5minutes) Fran

10:25 Advanced,Competitive,Sculling,andNovicePrograms for2019 (20minutes) Coaches

Mike’sCrew Mike

10:50 LearntoRow(10minutes) Pacia andCarlee

11:00 BoardofDirectorsElection(15minutes) Fran

11:15 Awards(5minutes) Fran

11:20 ClosingRemarks, Cleanup2019MRCAnnualGeneralMeeting

CurrentMRCBoardofDirectorsFranBreit,President,(TermExpires:2021)

AlGunther,VicePresident,(TermExpires:2019)

ToddThompson,Treasurer,(TermExpires:2020)

NancyJarvis,AssistantTreasurer,(TermExpires:2021)

KurtAmann,(TermExpires:2019)

KathyCampbell,(TermExpires:2020)

KatrinaCarter,(TermExpires:2020)

DanielleScodellaro,Secretary,(TermExpires:2019)

ElizabethZellmer,(TermExpires:2021)2019MRCAnnualGeneralMeeting

SomeHighlightsfrom2018

• Tobalanceoutourfleetwepurchasedamid-weight4+.

• Wehad75Learn-to-Rowgraduatesthisyear

• 1LTRteambuildingsession

• Wehad8peopleparticipateinourRowwithParkinson's

program

• Morethan70peopletestedthewatersatNationalLearnto

RowDay2019MRCAnnualGeneralMeeting

Highlightsfrom2018

AND…Weadded7awesomejuniorsandtheir

coachtoourmembership.



$109,266

$94,157

$0 $20,000 $40,000 $60,000 $80,000 $100,000 $120,000

INCOME

EXPENSES

IncomevsExpenses(OperatingandEquipment)


Dues

43%

LTR

12%

Events17%

Fundraising23%

Misc.

5%

IncomeSources


Boathouse13%

Events17%

Salaries22%

Admin.15%

Equipment29%

Misc

4%

Expenses

DetailedinformationonthefinancialscanbefoundinourminutesonthewebsiteunderMembers-Board


MRCEquipmentSpring2019

• MRCEquipmentlistandCaptains

• Equipmentpurchasedin2018

And…Howcanweallhelpkeepourequipmentintiptopshape?

• Purchaseprioritiesfor2019

Topicstocover

MRCequipment

Launches,Outboard,Fuel

DockandHoists

Lights,Megaphones

TruckandTrailer

BoatsandOars

Coxboxes

Safety

Ergs

Equipmentpurchasedin2018NewOutboardforoursafetylaunch✓Hudsonmidweight4+

PeggyA.Kent✓4setsofnewscullingoars✓NewWaders,andnewlights!✓Brandnewerg✓

2018Fleet2018 Crew weight range, by boatSWEEPAlice 8+Pratt 8+TNT 8+UW 8+Pangea 8+Unrepentant 8Fourmidable 4+Hexe 4+Schoop 4+Kent 4+Hal 4+

Rower, lbs 110 120 130 140 150 160 170 180 190 200 210 220

SCULLING

Victory 4x

Tom 4x

Breit 2x

GoldFire 2x

Jim 2x

Baby 1x

Legacy 1x

Jevon 1x

Rower, lbs 110 120 130 140 150 160 170 180 190 200 210 220

EquipmentPriorities

1.FLOATINGDOCK– Evaluation/Feasibility

2.MID-WEIGHTRACINGSINGLE:NextBoatPriority

o Reportanyproblemspromptly

HowcanIhelp?

o Takegoodcareoftheequipment

o Volunteer!

o ParticipateinFundRaisers

Wheredoesthemoneyforequipmentpurchasecomefrom?



Fundraising

MadisonMarathon $525

Collectivo CoffeeSales $1,441

RentaRower $3,146

UWFoodService $4,521

EquipmentSales $800

ErgSales $1,794

Donations,BoatNaming $13,346

TOTAL $25,573

MendotaRowingClubOnWater

2018Evaluation


2018AGMMendotaRowingClub

30%responserate • Downfrom2017• Representativeof

membership


85%satisfactionoverall

10%

32%

34%

32%

47%

36%

75%

53%

62%

44%

44%

47%

2018

2017

2016

2015

2014

2013

0% 25% 50% 75% 100%

QualityofEquipment

2014

2017

2018

2017

2015

2018

201

2017

2018

201

2017

2016

2018

0.00% 25.00% 50.00% 75.00% 100.00%

Opportunitiestoparticipateinregattas

2016

2017

2018

2014

2016

2017

2018

2015

2016

2017

2018

Opportunitiestoattendcoachedpractices

2014

2015

2016

2017

2018

OpportunitiesforSocializing

2014

2015

2016

2017

2018


NationalLearntoRowDay

2014 Didnotattend

0% 25% 50% 75% 100%

2018

2017

2016

2015

2014

Extremelysatisfied Satisfied Neither Dissatisfied Extremelydissatisfied79%

59%

Awareness&SatisfactionwithBODincreasedsignificantlyover2017

BODLastYear


providesclearinformation

providestimelyinformation

solicitsfeedback

setsclearpolicies

0% 25% 50% 75% 100%

Stonglyagree Agree Neither Disagree Stronglydisagree

BODLastYear


helpscreateasenseofcommunity

raisesenoughmoney

ensuresprogramsmeetmemberneeds

providesstrongprogramoversight

0% 25% 50% 75% 100%

Stonglyagree Agree Neither Disagree Stronglydisagree

oMonthlymembers– 2hours/month

VolunteerRequirementsforMembers

o Fullyearmembers– 15hours/year


VolunteerHoursBuyoutOption

Allmemberswillberequiredtologtheirhoursonouronlinetrackingsystem

Youcanbuyoutyourtimefor$25/hr oramaxof$250/yr.

Attheendoftheyear,memberswhohavevolunteeredlessthan15hourswillbeinvoicedatarateof$25/hr.


WhyareWeTrackingVolunteerHours

Ensurethateveryoneisdoingtheirfairshare.

Havingarecordofvolunteerhoursishelpfulforgrantwriting.

Thiswillgiveusabettersenseofhowmuchworkisrequiredforthemanytasksthatareneededtoruntheclub.


WhyareWeTrackingVolunteerHours

VolunteerHourTrackinghttps://mendotarowingclub.com/Volunteer-Hours

ReviewWebsiteLaunchCaptionneeded


MendotaRowingClub

2019MastersProgramming

WhatdoesMRChavetoofferMastersin2019?• CompetitiveRacingGroup• AdvancedGroup• NoviceTechnicalGroup• Sculling

CompetitiveRacingGroupWhat’sdifferentthisyear?

• TimeStandard– 4:00WomenAgeandWeightAdjusted– 3:30MenAgeandWeightAdjusted

• TwoSeasonstoCommit(Summer,Fallorboth)– Howdoyoucommit?– Whatdoesyourcommitmentmean?– Whataretheexpectations?

• PracticeMakeUp– 40/40/20approach

• 40%Speed• 40%Endurance• 20%TechnicalFocus

AdvancedGroup

• 50/50PracticeApproach• HavetheopportunitytobumpuptoCompetitiveRacingbutnotrequired– Youcanstillrace– TestingisNOTrequiredbutSTRONGLYrecommended

• NoTimeStandard

NoviceTechnicalGroup

• Focusonlearntorowgraduatesandfirstyearrowers• 80/20practiceapproach• Opentoeveryone,butwill100%focusonnewerrowers– Ifyouplanonattendingthesepractices,planonslowerpacesandmoretechnicalwork

• Racingwillcommenceinthefallforthisgroup

Sculling

• StartsinMay!(AslongasQueenElsaStaysaway)

• Developyourscullingskills!!!

Expectations

• AllMasterswillcommittoagroupatthebeginningoftheseasonbyusingtheonlinegoogleroster– Ifyouwanttochangegroupsaftersigningupforone,youneedtotalktothecoachestomakesureyouunderstandthedifferencesandreallythinkit’stherightfit

– [email protected]

• Formixedpractices,coacheswilldotherebesttoboatbygroupfirst– Themorepeoplewhocansculltheeasieritisforustoboatyou!

• AllMasterswillbeexpectedfromtimetotime,tosculland/orcoxand/orvolunteertheirtimehelpingcoachestobefairtothosethatcoxinrotationmorefrequently

• IfyouaredoingtheCompetitiveRacingGroup– youareexpectedtodoatleast4ofthe6postedworkouts,eitherinpracticeoroutofpractice– Yes,attendanceandworkoutsmatter

Expectationscont.

Expectationscont.

• RaceswillbebrokenoutbyGroup– ItistheexpectationthateachgroupwillhaveatminimumoneracewithJUSTtheirgroupmembers

• TimedPiecesareduebythe7th ofeverymonthforRacingCompetitive– Notimedpiece=noracingcompetitivegroup(youcanrowinadvanced)

Expectationscont.

• Yousignup,youshowup–Makesuretobepreparedforallweatherandcoxing– Ifcoacheshavetobethere,sodoyou– Ifyourboatisn’tthere,youwillnotbegoingout

• Communicatewithcoaches– Ifyouneedmorefromusorlessfromus,youneedtoletusknow• [email protected]

Whatweneedfromyou…

• CometoPracticeRainorShine• Actlikeateam– everydayyoushowup• Ifyoudon’tunderstandwhat,why,where,how– ask• Ifyouneedmoreinformationfromusoryoudon’tthinkweareclearenough– ask

• Fightforyourseatandgiveityourall

Whatweneedfromyou… (cont.)

• Fromthemomentyouputhandsonaboat– nothingbutrowingandfocusingonrowingshouldbeonyourmind

• Wedon’thavealotoftimetogether– 5.5hoursaweek–youhavetomovequickly

• Understand,ALLyourcoachesWORKotherjobsorareINSCHOOLandprobablyspend40+hoursdoingthosethings,sobeniceandrespectfulofthatbecauseweweren’tDEDICATED,wewouldn’tbehere

• Givewhatyouwanttoget

SummerRacingSchedule

• GrandRapidSprints - June22• ChicagoSprints– July6- 7• SummertimeSprints– July20• MasterNationals– August15- 18– Thisiswhatallwinter,springandsummeristrainingfor

FallRacingSchedule

• TailoftheFox--??• HeadoftheRock– October13?• Charles(Oct19orotherlargefallrace– Schuylkill– Oct26)– CommitmenttotheCharlesisrequiredbyJuly1st tomakesurewecangetanentryinthehopper

AllGroupPracticeScheduleTime Monday Tuesday Wednesday Thursday Friday Saturday Sunday

5:15–7:00am

Racing

DanielleandJackie

Sculling(piecefocused)

Larissa/Robin

Racing

Danielle

RacingandAdvanced

DanielleandJackie

Sculling(8am)

Larissa/Robin

6:30-8:30am

Racing,Advanced,NoviceJackie*andLizzy

6:15–8:15pm(Sundependent)

Advanced

Lizzy

Novice

Alex

Advanced

Lizzy

Novice

Alex

*JackiecoveringSaturday’suntilcoachisfound

AprilCalendarPracticesONLYMonday Tuesday Wednesday Thursday Friday Saturday Sunday

6:30-8:30am

Adv/Comp

6:15-8:00pm

Adv/Comp

6:15-8:00pm

Adv/Comp

6:15-8:00pm

Adv/Comp

Arrive15minutesbeforepracticeforsetup,please.

BroadtrainingplanTime Monday Tuesday Wednesday Thursday Friday Saturday Sunday

5:15– 7:00 Racing

Pieces

Sculling

SteadyState

Racing

Pieces

RacingandAdvanced

TechniqueandSteadyState

Sculling

SteadyState

6:30- 8:30 Racing,Advanced,Novice

Pieces

18:15–20:15(Sundependent)

Advanced Novice


Advanced

Pieces

Novice


Weeks1+2:Focusingonbodyswing

TypeofPractice Racing Advanced Novice

Pieces Warmup10mindrill6x500m@30spm

Warmup20mindrill4x500m@28spm

Warmup30mindrill2x1k@26spm

Sculling Warmup20mindrill60minsteadystate

Warmup20mindrill60minsteadystate



Warmup10mindrill30minsteady10mindrill30minsteady



DrillsoftheweekArmsandbodyoverpause,rockandrowpauses

Weeks3+4:Focusingonslideratio

TypeofPractice Racing Advanced Novice

Pieces Warmup10mindrill4x1k@30spm



Sculling Warmup20mindrill60minsteadystate







DrillsoftheweekPausehalfslide,gunneltappauses,feetoutrowing,eyesclosedrowing

JuniorRowingUpdate

SinceJune22nd,2018– theJunior’sfirstpractice,wehavehitsomeprettyterrificmilestones:

• LearnedhowtoScull• 6th /27th intheVarsity4xatHOSR• 12th,26th &28th intheVarsity2xatHOSR• 22nd /75intheVarsity4+atHOSR• 23rd &33rd /53intheVarsity1x• JackAustinbeingacceptedtoU18Olympic

DevelopmentTeamforUSRowing.


JuniorRowingUpdate- Continued

• WenttowintertraininginSarasota,Fla.– aplacemoremembersoftheclubshouldchoosefortraininginthewinter.

• RacedSarasotaScullers– wonan8x8minscrimmagevstheirV4x.

• AlleyesareonMay18th whenwetryandpunchourticketforNationals.

• Lookingtogrowournumbersoverthenext3months.Spreadtheword!


Learn to Row 2019

What is Learn To Row?

A4-weekintroprogramtoprovidethegeneralpublicwiththeopportunitytolearnthefoundationsofrowing andtakethenextsteptojoinourNoviceTeam.•Rowersofallages(14+)andabilitiesarewelcome.•2classesonland,6classesonwater

2018 Year in Review

75newrowersparticipatedacross6sessions

Over$13,400inrevenue!Wow.Butwecouldearnupto$16,800...Classat78%capacity: JuneandJulyclassesalmostfull;Mayclasseshalf-empty

71rowersatNationalLTRDay

2018 Year in Review – Thank you!

7leadinstructors:JanetB.BenB.MarkL.NancyJ.StephanieF.MireilleR.SandyH.

16assistantinstructors:AlG.CarolineJ.ElizabethZ.LaurieW.KatrinaC.HarlanH.AnnaR.ElizabethC.

PaciaH.JackA.MaryM.TerryF.HilaryH.KatyT.AmyW.KathyC.

And thanks to Ben and Katy!

2018 Goals: How did we do?

Goal:85%ofseatsfull(82students)

Reality:78%,75studentsGoal:SmootherLTR￫ Novicetransition

Reality:23%ofLTRstudentscontinuedasnovices

Goal: Bennotteachingalltheclasses☺Reality:Benonlytaughtpartofonesession!

2019 Goals

● 80%ofseatsfull(77students)

● MorestudentsinMaysessions

● SmootherLTR￫ Novicetransition(again)

What’s new this year

● Moretraining!

○ Instructors’workshopSaturday,April20th

○ CoxingworkshopsinMayandJune

(coxingbeginnerscanbehard!)○ Moresafetylaunchtrainingandpractice

Weneedhelpwithcoxingworkshopsandlaunchtraining!

We need you!●Oneleadinstructor+twoassistantsforeachclass(x6)○1st assistantshouldcommittothewholeclass○2nd assistantcanbefilledbysubs

●Instructorandassistantsubstitutesavailableonanon-callbasis●Signupongooglesheet

Lead Instructors1. PreviouslyassistedaLTRclassatMRC2. Becomeacertifiedlaunchdriver3. BecomeSafeSportcertified4. HaveapprovalfromtheLTRCoordinator

Assistant Instructors1. Cox,row,demonstratepropertechnique2. Coachtechniqueandleaddrillsonergs3. Assistwithsetupandbreakdown4. Helpensurestudent’ssafety

Help get the word out● ShareMRC’sLTRpostsonsocialmedia

(videosworkbest!)

● Talktofriends,family,colleagues● Advertiseinyourhealthclub,neighborhood

newsletter,communitygroup(anymoreideas?)

● Takesomeflyers!Putthemeverywhere

National Learn to Row Day

Savethedate!Saturday,June1

All-hands-on-deckvolunteerevent

We can only be successful with your help!

BoardofDirectorsCandidates(voteforupto3candidates)[] MelissaAustin– 3-yrterm

[] HilaryHartman– 3-yrterm

[] DanielleScodellaro– 3-yrterm

[]JackAustin– 2-yrterm

BODElections


TheEngineRoomisawardedannuallyforexceptionallong-termservicetotheclub,byworkinghardinthebackgroundandoutofthelimelight.

EngineRoomAward

AmyWencel

TheCleanOarlockisawardedannuallyforexceptionalservicetotheclubduringthepastyear.

CleanOarlockAward

KatyThostenson

Thankyouforattendingandwelookforwardtoseeingyouatthe

boathouse!


2019 annual general meeting v2 - mendotarowingclub.com · 2019 annual general meeting mendota...

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