2019 powerpoint guidelines - .net framework

CP-40:Structures in Costpoint

Kimberly Meagher, DeltekChristopher Radeschi, Deltek

Agenda» Costpoint Financial Architecture

» Guidelines/Financial Structures

» Accounts

» Organizations

» Projects and PAGs

» Labor

» Others

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Projects, Accounts and Orgs

Costpoint’s Financial Architecture

Organization – department, functional group or a product line

Who performed this transaction?

Account – the General Ledger Account that describes the expense

What is the transaction for?

Project – where economic value is created

Why did this transaction occur?

CONFIDENTIAL © Deltek, Inc. All Rights Reserved 4

» Maintain the integrity of the three data points

» We often see Accounts and Projects intermingled, especially with Indirect Projects.

» Accounts = What. Accounts are the Action.

» What = Labor, Travel, Materials, Subcontractors, Consultants,

ODC’s

» Accounts also = What Type. i.e. On-site vs Off-site Labor

» Projects = Why. Projects are the Context.

» Why = an element of a contract Work Breakdown Structure

(WBS) or a type of Indirect work, i.e. Accounting, Contracts,

Human Resources, etc.

» Every once in a while we will see the Org get added to the

salad.

» If its on the Org Chart, or is a logical extension of an existing

element on the Org Chart, it is an Org, not an Account.

NO Fruit Salad

CONFIDENTIAL © Deltek, Inc. All Rights Reserved. 5

Costpoint Chart of Accounts Structure

6

XX - YY - ZZ

X: Functional Area Y: Group Z: Detail Type

60=Fringe 10=Federal Payroll Taxes 01=FICA

60 -10 - 01

® Deltek, Inc. - All Rights Reserved

(Example Only – Can be different based on Company requirements)

Up to 15

Characters.

Dashes Count!

Costpoint Chart of Accounts

7

Level 1 Functional Roll Up Values (XX-YY-ZZ) ***

1X Assets

2X Liabilities

3X Equity

4X Revenue

5X Direct Costs

6X Fringe

7X Overhead

8X G&A

9X Expressly Unallowable

Balance Sheet Income Statement

PX Allocation Accounts*

QX

Reclassification & Other

Accounts*

UX Statistical (Units) Accounts

ZX Historical Allocation Accounts*

* System Use Only – do not post directly to these accounts.

** This is only an example. Structure and length of segments can vary based on company requirements.

Non Statement Values


Important! Smart design

of the COA ensures easy

Cost Pool Maintenance

Costpoint COA: Level 1 Sample Values

8

10 Cash and Cash Equivalents

11 Intercompany Receivables

12 Prepaid Expenses

13 Materials

14 Furn, Fixtures & LHI

14 Accumulated Depreciation

15 Intangible Assets

15 Accumulated Amortization

16 Investment in Subs

17 TBD

18 TBD

19 Other Assets

20 Accounts Payable

21 Intercompany Payables

22 Accrued Salaries and Benefits

23 Accrued Payroll Tax

24 Short-term Liabilities

25 LT Liabilities

26 Deferred Revenue

27 Income Tax Liabilities

28 TBD

29 Other Liabilities

30 Preferred Stock

31 Common Stock

32 Treasury Stock

33 Additional Paid-In Capital

34 Accum Other Comp Income

35 Retained Earnings

Assets Liabilities Equity

Balance Sheet Values


Costpoint COA: Level 1 Sample Values

9

6X Fringe

70 Corporate Site Overhead

71 Client Site Overhead

75 Facilities Costs

80 G&A Costs

50 Labor

51 Travel

52 Subs & Consultants

53 Materials

54 Professional Services

55 ODC’s

56 COGS

57 Intercompany Costs

58 TBD

59 Unallowable Direct Costs

40 Operating Revenue

41 Intercompany Revenue

49 Non-Operating Income

Revenue Direct Expenses Indirect Expenses

Income Statement Values


Unallowable and Other

90 Unallowable Corporate Site

91 Unallowable Client Site

95 Unallowable Facilities

98 Unallowable G&A

99 Expressly Unallowable

Costpoint COA: Level 2 & 3 Sample Values

10

Functional Area - Group – Detail Type Line Values (XX-YY-ZZ)

Balance Sheet Account Structure Examples:

Income Statement Account Structure Examples:60 Fringe

60-10 Leave

60-10-01 * PTO

60-20 Employee Insurance

60-20-01 * Medical Insurance

* Transaction level

10 Cash and Cash Equivalents

10-10 Cash

10-10-01 * Checking Account #1

10-20 Cash Equivalents

10-20-01 * Marketable Securities Account #1

23 Accrued Payroll Tax

23-10 Federal Payroll Taxes

23-10-01 * FICA

23-20 SUTA

23-20-01 * SUTA State #1

40 Operating Revenue

40-10 Federal Source Revenue

40-10-01 * Federal Services Revenue

40-20 Commercial Source Revenue

40-20-01 * Commercial Services Revenue


Costpoint Direct Project Structure (WBS)

11

AAAAA.BBB.CC

A: Contract B: CLIN C: Charge Task

20660 = Data

Acquisition Systems

100 = Design &

Engineering

01=Design

20660.100.01



Up to 30

Characters.

Periods Count!

Mimic the

Contract

Structure

Costpoint Direct Project Structure (WBS)

12

A: Contract B: Contract Type C: CLIN

AAAAA.B.CCC.DD.EEE



Develop a

Standardized

Structure

D: SLIN E: Charge Task

Costpoint Indirect Project Structure

13

AAAAA.BBB

A: Functional Area B: Activity

ACCTG: Accounting Department 001: Financial Statement Prep

ACCTG.001



Up to 30

Characters.

Periods Count!

Costpoint Organization Structure

14

CC.DD.PPP.GG

CC: Company G: Group



Up to 20

Characters.

Periods Count!

P: DepartmentDD: Division

01: Applied Technologies, Inc. 01: Government

01.01.001.01

001: Engineering 01: Environmental

A well presented fruit tray

15® Deltek, Inc. - All Rights Reserved


20220

NETCENTSC

Cost Type Contract

001

CLIN 1

20220.C.001.01.001

01

SLIN 1

001

Charge Task 1

01

Applied Technologies, Inc.01

Government

01.01.001.01

001

Engineering

01

Environmental

40-10-01 * Federal Services Revenue

Project: 20220.C.001.01.001Account: 40-10-01Org: 01.01.001.01

The Environmental Engineering Group has earned Federal Services Revenue on Charge Task 1 of SLIN 1 of CLIN 1 of the NETCENTS contract, which is Cost Type for this CLIN.

Project Account Groups


Project Account Group (PAG)

PAG Setup


PAG Function Code Choices


» ALT REVENUE

» AWARD FEE

» BAL

» BILLD AR-PRGRSS

» BILLED A/R

» CONTRA-REVENUE

» COST GOODS SOLD

» LABOR

» NON-LABOR

» PRGRSS-LIQUID

» PRGRSS-UNLIQUID

» PY REV

» REVENUE

» SALCAP-LABOR

» SALCAP-NONLABOR

» UNALLOW-LABOR

» UNALLOW-NONLABR

» UNBILLED-GENERL

» UNBILLED-RETAIN

» UNITS

» WIP TRANS OUT

Track Subcontractor Revenue


ALT REVENUE: Use this function code to set up multiple revenue accounts for a single project

account group. The accounts that are assigned a function code of ALT REVENUE collect revenue

generated by the labor, non-labor, and units accounts and are entered in the Revenue Account

Mapping field. You can use this function code multiple times within a single project account group.

Segregate Award Fee Revenue


AWARD FEE (14): Use this function code to identify this account as the account that is used for

award fees. This function code differs from the Revenue function code because it is treated

separately from project revenue during the Compute Revenue process and the Post Revenue

process. If you do not have award fee on a project, these processes ignore this function code.

Only one account in each project account group can have this function code. It is used for

projects that accrue award fees

Subcontractor – Labor or Not?


LABOR (2): Use this function code to identify accounts that are used to record labor hours. Project reports, such as the Project Status Report, use function codes to group costs. Only transactions that have been entered using an account with a Labor function code can be used to bill loaded labor type projects. If you want to bill subcontractor labor by the hour on a loaded labor project, you must enter the subcontractor labor on the Vendor Labor subtask of the Manage Accounts Payable Vouchers screen using an account with a Labor function code. You can use this function code within the project account group as many times as necessary.

NON-LABOR (3): Use this function code to identify accounts that are used to charge non-labor amounts. Project reports, such as the Project Status Report, use function codes to group costs. It is also used by the Project Non-labor Detail report because this report lists only transactions charged to an account with a Non-labor function code. You can use this function code within the project account group as many times as necessary.

Overtime Premium - Unallowable


UNALLOW-LABOR (11): Use this function code to identify the account where unallowable labor is charged. For example, you may have

labor such as project management that is directly chargeable to a project but you cannot use it in revenue calculations or bill for that

labor. Charge this type of labor to an account that has a function code of Unallow-Labor. The Compute Revenue screen and the Calculate

Standard Bills screen do not include amounts charged to unallowable accounts in revenue or billings. This labor is included as a legitimate

cost on the project. You can use this function code as many times as necessary within a project account group.

UNALLOW-NONLABR (12): Use this function code to identify the account where unallowable non-labor costs are charged. For example, you

may have expenses such as entertainment expenses that are directly chargeable to a project, but you cannot use it in revenue calculations or

bill for that labor. Charge these costs to an account that has a function code of Unallow-NonLabr. The Compute Revenue screen and the

Calculate Standard Bills screen do not include amounts charged to unallowable accounts in revenue or billings. These costs are included as

legitimate costs on the project. You can use this function code as many times as necessary within a project account group.

Overtime Premium


LABOR (2): Use this function code to identify accounts that are used to record labor hours. Project reports, such as the Project Status

Report, use function codes to group costs. Only transactions that have been entered using an account with a Labor function code can be

used to bill loaded labor type projects. If you want to bill subcontractor labor by the hour on a loaded labor project, you must enter the

subcontractor labor on the Vendor Labor subtask of the Manage Accounts Payable Vouchers screen using an account with a Labor function

code. You can use this function code within the project account group as many times as necessary.

NON-LABOR (3): Use this function code to identify accounts that are used to charge non-labor amounts. Project reports, such as the

Project Status Report, use function codes to group costs. It is also used by the Project Non-labor Detail report because this report lists only

transactions charged to an account with a Non-labor function code. You can use this function code within the project account group as

many times as necessary.

Labor Structures

The Primary Labor Structures


General Labor Category (GLC)» Broadly defines classifications of people

» Examples: ADMIN, ENGNER, EXEC

» Max 6 characters

Project Labor Category (PLC)» Closely associated with the endeavor that the employee or contractor is working on

» Specifically defines the level of work / skill set

» Examples: PRJMGR, DIR, PRNCON

» Tied to a billing rate for T&M projects

» Max 6 characters

Costpoint GLC to PLC Structure

27

» GLC

» PLC’s


You can develop

standard labor

structures

JR Mech Eng JR Software Eng

Engineer I


JR Sys Eng

Supplemental Structures

Supplemental Structures


» Alternate Project

» Used in reporting to view project data in different dimensions across one or many projects

within a single Costpoint company

» Re-Org

» Used for financial statements to combine organizational elements

» Circumvents normal organization hierarchy

» Ref1 / Ref2

» Used to enhance transaction info

» Provides an additional dimension in the General Ledger (can be used for billing)

» Max 20 characters each

Managing Alternate Project Structures


Multi-Dimensional View of Projects Example


9000: Product Service View

9000.1 9000.2

Services Products

9000.1.01 — Proj 1001 9000.2.01 — Proj 1003

9000.1.02 — Proj 1002 9000.2.02 — Proj 1005

9000.1.03 — Proj 1004 9000.2.03 — Proj 1006

9000.1.04 — Proj 1008 9000.2.04 — Proj 1007

The Alternate Project Structure is project 9000 and its name is “Services/Product View." It has three levels: a

summary level at 9000, a summary level at 9000.1 for services, a summary level at 9000.2 for Products, and a

detail level that contains each project.

Alternate Project Setup Option Examples


Example 1

2000: BOA

2001 2002 2003 2004

Denver Boston Miami San Diego

2000: GSA BOA

2000.2 2000.2 2000.3 2000.4

Proj 2002 Proj 2002 Proj 2003 Proj 2004

Reorganization Structures


A reorganization (Re-Org) is an alternate organization that you can use to generate the Financial Statements report, Financial Statement Detail report, and Trial Balance report by reorganization.

Reorganization Elements


Use this screen to set up reorganization numbers and link them to existing organizations. This is

the maintenance screen for all lower levels of the reorganization.

Reference Numbers


Use the screens in the Reference Numbers application group to configure reference elements and numbers, and link them to accounts or organizations to help you identify or track your transactions.

You can use the Manage Reference Numbers Screen specifically to configure an alternate hierarchy of account/organization combinations, or to configure reference numbers to be able to enter additional information for transactions.

Manage Reference Elements


Use this screen to set up reference numbers and, if appropriate, link them to account/organization combinations. You must set up the top level of the reference structure on the Manage Reference Structures screen before you can set up any lower-level elements on this screen.

Link References/Accounts/Organizations


Use this screen to link reference numbers to account/organization combinations so you can print reports using alternate reporting structures. You can also use Query on this screen to view the current contents of the Ref/Account/Org table.

Mass Link References/Accounts/Organizations


Use this screen to link reference numbers to account/ organization combinations for use as alternate reporting structures.

Questions & Answers

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