2019 venues guide · a venue location service is available to enable you to find the ideal venues...

Weddings, conferences, exhibitions and more in Guildford and the surrounding area

www.visitguildford.com2019 Venues Guide

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Guildford is the only Purple Flag town in Surrey

and one of only 70 in the country. So your stay in

town will be safe, clean and vibrant.

WelcomeGuildford and its neighbouring towns and villages are an ideal location to hold a meeting, conference or event. Choose from stylish hotels, academic establishments or the more unusual settings provided by our stately homes or sporting venues. Our venues guide makes it easy for you to organise anything from a workshop to a wedding!

With excellent road and rail links, and close proximity to Heathrow and Gatwick airports, delegates

and guests can gather in Guildford, Woking, Dorking and the surrounding countryside with great ease.

Surrey is easily accessible however you choose to travel. Although London is less than 40 miles away

and approximately 30 minutes by train, the area is surrounded by rolling countryside and many

venues in this guide are in peaceful rural areas.

The beautiful countryside and picturesque villages were the setting for the London 2012 Olympic

Road Cycle Races and the Tour of Britain final leg in September 2012. Many countries chose Surrey

for their pre-games training camps so what better place to hold your own team building events.

A venue location service is available to enable you to find the ideal venues for your meeting,

conference or special event. For a FREE venue search, contact us on [email protected]

or telephone 01483 444333/444396 giving full details of your requirements. Alternatively visit the

venues on our website www.visitguildford.com. We will contact all the appropriate venues featured

in this guide and let you know which ones are able to accommodate your event. We can also provide

ideas on accommodation and entertainment in the area.

Left: Guildhall, Top: Barnett Hill, Middle: Guildford Harbour Hotel, Bottom: Yvonne Arnaud 3

Cover - Main: De Vere Horsley Estate, Middle: Surrey Sports Park, Bottom: WWF’s Living Planet Centre

ParkingCar parks Please see the map on page 31 for

town centre car park locations.

Blue Badge holders Blue Badge holders may park free

of charge in any pay and display

car park.

Park and Ride In addition to the town centre

car parks there are Park and Ride

sites on a number of routes around

the edge of town – see map on

page 31.

Please note: High Street closed

(pedestrian area only), Mon to Fri

11 a.m. to 4 p.m., Sat 9 a.m. to 6 p.m.,

Sun 12 noon to 5 p.m.

For more information on public

transport in the area, please

contact the Surrey Traveline on

0871 200 22 33.

Making the most of your stay

The following symbols are used throughout this brochure:

Surrey with its County Town of Guildford, and busy towns of Woking and Dorking, together with the

many rural villages offer a wealth of experiences to package around your event. First class

entertainment, excellent shopping, rich heritage and cultural experiences are plentiful to enhance and

enrich your stay. You can even explore the surrounding countryside in the Surrey Hills Area of

Outstanding Natural Beauty for walks or cycle rides, stunning views, pub lunches and afternoon teas.

The Guildford Tourist Information Centre can provide you with free copies of the Visit Guildford Guide

which lists attractions, accommodation, and places to eat as well as useful maps and transport

Information. The Team at the Guildford Tourist Information Centre will be happy to assist you to

organise a full itinerary, taking in guided tours of Guildford with the Town Guides or details of

entertainment and events which coincide with your visit. Books and maps are also available or you can

download the Hand Held Tours Guildford Historic Trail for iPhone or Android.

More information: Guildford Tourist Information Centre, 155 High Street, Guildford, Surrey GU1 3AJ

Tel: 01483 444333 | Email: [email protected] | www.visitguildford.com

Wedding parties

Landscaped grounds

Leisure facilities

Wedding licence

Catering on site

Theme park

Outdoor facilities

Town centre

Incentive packages

Parking on site

Spa

Wi-Fi available

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SCOTLAND

NORTHERN IRELAND

WALES

ENGLAND

Making the most of your stay

SCOTLAND

NORTHERN IRELAND

WALES

ENGLAND

Guildford

Gatwick

Heathrow

Portsmouth

London Waterloo

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AccessibilityLocation is key and Guildford and the surrounding county of Surrey enjoys excellent transport links to give your event the advantage.

Although only half an hour from the capital, it still retains its individual identity thanks to its rural

setting in the North Downs. This means you can choose between town centre venues or opt for a

more tranquil setting in one of our more rural locations in the beautiful Surrey Hills Area of

Outstanding Natural Beauty.

Road M25 Motorway (9 miles). The A3 links Guildford to the M25 (Junction 10).

Victoria Coach Station (40 miles). Public Transport: Rail link via Clapham Junction

to Victoria Train Station and short walk. Direct coach from Guildford.

Rail London Waterloo (41 miles). Public Transport: Direct rail link. Guildford is on the

main London Waterloo to Portsmouth line, with fast trains leaving London for

Guildford every thirty minutes.

Air Heathrow Airport - Terminal 4 (25 miles). Public Transport: Rail + Bus link via Woking.

Gatwick Airport (35 miles). Public Transport: Direct rail link.

Sea Ferry crossings from Portsmouth (45 miles). Public Transport: Direct rail link.

There are ferry crossings to Cherbourg, Caen, Le Havre, St Malo and Bilbao leaving

from Portsmouth.

Further information: www.visitguildford.com 01483 444333/444396

Weddings

Venue Receptions/Licenced

Barnett Hill Yes/Yes

Brew House and Guildford Castle Yes/No

Denbies Wine Estate Yes/Yes

De Vere Horsley Estate Yes/Yes

Dorking Halls Yes/No

Electric Theatre Yes/No

H.G. Wells Yes/No

Holiday Inn Guildford Yes/Yes

Inside Outside Marquees Ltd Yes/No

Venue Receptions/Licenced

Guildford Cathedral Yes/No

Guildford Harbour Hotel Yes/Yes

Guildford Pavilion Yes/Yes

Guildhall Yes/No

The Mandolay Hotel Yes/Yes

Merrist Wood Events

and Meetings

Yes/No

RHS Garden Wisley Yes/No

Yvonne Arnaud Theatre Yes/No

Guildford and the surrounding countryside provide the perfect backdrop for a wedding or civil ceremony.

Choose venues that are licenced to perform ceremonies for a perfect day in one single venue,

or find the perfect venue for a wedding breakfast or reception. Many of these venues have

accommodation, or you can contact the Tourist Information Centre for alternative accommodation

for your guests. Here you will find everything you need from modern, historic, large and small.

Further information: www.visitguildford.com 01483 444333/444396Left: Guildford Cathedral, Top: Merrist Wood Events and Meetings, Middle: Barnett Hill, Bottom: Denbies Wine Estate 7

ExhibitionsGuildford and its neighbouring towns have vibrant business communities, and with easy access from London and the South Coast as well as the airports, where better to stage an exhibition!

Larger venues can take shell scheme exhibitions, while many of the hotels/smaller venues are

ideal for table top exhibitions – many have additional rooms to use for seminars on the day too.

Venue Table top/ Shell scheme

Brew House Yes/No

Denbies Wine Estate Enquire/Yes

De Vere Horsley Estate Yes/Yes

Dorking Halls Yes/Yes

Electric Theatre No/Yes

H.G. Wells Yes/Yes

Holiday Inn Guildford Yes/No

Inside Outside Marquees Ltd Yes/Yes

G Live Yes/Yes

Venue Table top/ Shell scheme

Guildford Cathedral Yes/No

Guildford Harbour Hotel Yes/Yes

Guildford Pavilion Yes/No

Guildhall Yes/No

The Mandolay Hotel Yes/Yes

Merrist Wood Events

and Meetings

Yes/No

RHS Garden Wisley Yes/Yes

Surrey Sports Park Yes/Yes

Further information: www.visitguildford.com 01483 444333/444396Left: Surrey Sports Park, Top: H.G. Wells, Middle: Surrey Sports Park, Bottom: Dorking Halls 9

10 Guildford Harbour Hotel

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Entertainment / EventsYou will find the perfect venues in Guildford and Surrey for events large and small.

Large auditoria can be transformed for formal banquets, and many of the special

countryside venues have their own priceless additions such as stunning views or

heritage sites.

Venue

Brew House

Denbies Wine Estate

De Vere Horsley Estate

Dorking Halls

Electric Theatre

G Live

Guildford Cathedral

Guildford Harbour Hotel

Guildford Pavilion

Guildhall

Venue

H.G.Wells

Holiday Inn Guildford

Inside Outside Marquees Ltd

The Mandolay Hotel

Merrist Wood Events and Meetings

RHS Garden Wisley

Surrey Sports Park

WWF’s Living Planet Centre

Yvonne Arnaud Theatre

Top: Inside Outside Marquees Ltd, Middle: Surrey Sports Park, Bottom: WWF’s Living Planet Centre


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Conferences / MeetingsHere you will find venues with capacities from 25-200+ and with accommodation to hold the perfect conference for staff or clients.

Easy transport links and plenty of choice of venues with full facilities for catering, audio-visual

and lots of break out rooms, with dedicated conference and meeting staff to help you too!

Venue Acc

Barnett Hill Yes

Brew House No

Denbies Wine Estate Yes

De Vere Horsley Estate Yes

Dorking Halls No

Electric Theatre No

G Live No

Greenark No

Guildford Castle No

Guildford Cathedral No

Guildford Harbour Hotel Yes

Guildford Institute No

Venue Acc

Guildhall No

Guildford Pavilion No

H.G. Wells No

Holiday Inn Guildford Yes

Inside Outside Marquees Ltd No

The Mandolay Hotel Yes

Merrist Wood Events and Meetings Yes*

RHS Garden Wisley No

Surrey Sports Park Yes

WWF’s Living Planet Centre No

Yvonne Arnaud Theatre No

Left: Top: WWF’s Living Planet Centre, Top: De Vere Horsley Estate, Middle: Yvonne Arnaud, Bottom: Dorking Halls

Acc = Accommodation *Only in summer holidays


14 Wild Wood Adventure

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Team buildingSurrounded by the wonderful countryside of Surrey Hills Area of Outstanding Natural Beauty, there are lots of opportunities for team building – why not cycle the Olympic Road Race route? Or walk along the North Downs Way?

You will also find some venues with dedicated team building, form puzzles and problem

solving, to zorbing and feeding giraffe!

Venue

Barnett Hill

Denbies Wine Estate


Guildford Cathedral

Inside Outside Marquees Ltd

Merrist Wood Events and Meetings

RHS Garden Wisley

Surrey Sports Park

Wild Wood Adventure

WWF’s Living Planet Centre

Further information: www.visitguildford.com 01483 444333/444396Top: Wild Wood Adventure, Middle: Denbies Wine Estate, Bottom: De Vere Horsley Estate

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Main: Guildford Cathedral, Top: G Live, Middle: Yvonne Arnaud Theatre, Bottom: Merrist Wood Events and Meetings

17Main: Guildford Pavilion, Top: H.G. Wells, Middle: Electric Theatre, Bottom: Guildford Harbour Hotel

18 Main: Electric Theatre, Top: Dorking Halls, Bottom: Wild Wood Adventure

19Main: Wild Wood Adventure, Top: Yvonne Arnaud Theatre, Middle: Dorking Halls, Bottom: De Vere Horsley Estate

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Denbies Wine Estate

London Road, Dorking, Surrey RH5 6AA | Nearest train station: Dorking

Tel: 01306 742002 | Email: [email protected] | www.denbies.co.uk

Number of meeting rooms: 5 | Largest room capacity: 400 | Bedrooms: 17 | Parking: 300

Map reference: Facilities:


Ockham Road South, East Horsley, Surrey KT24 6DT

Tel: 01483 286500 | Email: [email protected]

www.phcompanycom/de-vere/horsley-estate | Nearest train station: Horsley



Barnett HillBlackheath Lane, Wonersh, Guildford, Surrey GU5 0RF | Nearest train station: Guildford

Tel: 01483 893361 | Email: [email protected] | www.barnetthillhotel.co.uk


Map reference: Facilities:1

2

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Dorking Halls

Reigate Road, Dorking, Surrey RH4 1SJ | Nearest train station: Dorking or Dorking Deepdene

Tel: 01306 879200 | Email: [email protected] | www.dorkinghalls.co.uk



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Electric Theatre

Onslow Street, Guildford GU1 4SZ | Nearest train station: Guildford

Tel: 01483 501200 | Email: [email protected] | www.electric.theatre



G LiveLondon Road, Guildford, Surrey GU1 2AA | Nearest train station: London Road

Tel: 01483 739050 | Email: [email protected] | GLive.co.uk

Number of meeting rooms: 7 | Largest room capacity: 1031 | Bedrooms: 0 | Parking: 205*

Map reference: Facilities: *Please note there is a small charge for parking

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Guildford CathedralStag Hill, Guildford, Surrey GU2 7UP | Nearest train station: Guildford | Tel: 01483 547870

Email: [email protected] | www.guildford-cathedral.org/events/venue-hire



GreenarkLido Road, Guildford, Surrey GU1 1HB | Nearest train station: London Road

Tel: 01483 444718 | Email: [email protected] | www.guildford.gov.uk



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Guildford Castle and the Brew HouseGuildford Castle: Castle Street, Guildford, Surrey GU1 3TU | Nearest train station: Guildford

Brew House: 155 High Street, Guildford, Surrey GU1 3AJ | Nearest train station: Guildford

Tel: 01483 444751 | Email: [email protected] | www.guildford.gov.uk

Number of meeting rooms: GC 1/BH 1 | Largest room capacity: GC 60/BH 40 | Parking: 0

Map reference: Facilities: Map reference: Facilities:

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Guildford Harbour Hotel3 Alexandra Terrace, High Street, Guildford GU1 3DA | Nearest train station: London Road

Tel: 01483 792300 | Email: [email protected] | www.guildford-harbour-hotel.co.uk



Guildford Institute

Ward Street, Guildford, Surrey GU1 4LH | Nearest train station: Guildford

Tel: 01483 562142 | Email: [email protected] | www.guildford-institute.org.uk



Guildford Pavilion

The Sportsground, Woodbridge Road, Guildford GU1 4RP | Nearest train station: Guildford

Tel: 0207 8205630 | Email: [email protected] | www.guildfordpavilion.com



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Guildford parks and leisure services Stoke Park Nursery, Nightingale Road, Guildford, Surrey GU1 1ER

Nearest train station: Guildford or London Road

Largest capacity: 5000 | Parking is dependent on venue

Tel: 01483 444718 | Email: [email protected] | www.guildford.gov.uk/leisure

Guildford’s parks & outdoor spaces provide a wonderful setting for your events, team building

games, exhibitions and entertainment. Discover our many parks located close to Guildford town

centre or further afield around the Borough. Each park is different – they each have their own

identity, size and outlook and can accommodate groups from 1 to 5000

Stoke Park, Guildford, Surrey GU1 1ER

Allen House Grounds, Guilford, Surrey GU1 4HL

Castle Grounds, Guildford, Surrey GU1 3SY

Shalford Park, Guildford, Surrey GU4 8BL

Sutherland Memorial Park, Burpham, Surrey GU4 7JU

Facilities:

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H.G. WellsChurch Street East, Woking, Surrey GU21 6HJ | Nearest train station: Woking

Tel: 01483 712710 | Email [email protected] | www.hgwells.co.uk

Number of meeting rooms: 6 | Largest room capacity: 600 | Bedrooms: 0 | Parking: 900+


GuildhallHigh Street, Guildford, Surrey GU1 3AA | Nearest train station: Guildford

Tel: 01483 444751 | Email: [email protected] | www.guildford.gov.uk/Guildhall



Holiday Inn GuildfordEgerton Road, Guildford, Surrey GU2 7XZ | Nearest train station: Guildford

Tel: 0871 942 9036 | Email: [email protected] | www.higuildfordhotel.co.uk



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The Mandolay Hotel 36-40 London Road, Guildford GU1 2AE | Nearest train station: Guildford

Tel: 01483 303030 | Email: [email protected] | www.guildford.com



Merrist Wood Events and Meetings Merrist Wood College, Holly Lane, Worplesdon, Surrey GU3 3PE

Nearest train station: Worplesdon or Guildford

Tel: 07854 274866 | Email: [email protected] | www.merristwoodevents.co.uk



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Inside Outside Marquees Ltd Beautifully crafted marquees for weddings, parties & occasions, please call for more information

Units 14-15 Bookham Industrial Park, Church Road, Bookham, Surrey KT23 3EU

Tel: 01372 459485 | Email: [email protected] | www.inside-outside.co.uk


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Surrey Sports Park Richard Meyjes Road, Guildford, Surrey GU2 7AD | Nearest train station: Guildford

Tel: 01483 689111 | Email: [email protected] | www.surreysportspark.co.uk



RHS Garden WisleyWoking, Surrey GU23 6QB | Nearest train station: East Horsley or Woking

Tel: 01483 212349 | Email: [email protected] | www.wisleyvenuehire.co.uk



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WWF’s Living Planet CentreRufford House, Brewery Road, Woking, Surrey GU21 4LL | Nearest train station: Woking

Tel: 01483 426444 | Email: [email protected] | www.wwf.org.uk/venuehire

Number of meeting rooms: 7 | Largest room capacity: 152 | Bedrooms: 0 | Parking: 0*


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*There is plenty of parking nearby but none on-site

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Yvonne Arnaud TheatreMillbrook, Guildford, Surrey GU1 3UX | Nearest train station: Guildford

Tel: 01483 440077 | Email: [email protected] | www.yvonne-arnaud.co.uk



Wild Wood AdventurePeacock Wood, Lido Road, Stoke Park, Guildford, Surrey GU1 1HB | Nearest train station: Guildford

Tel: 0344 8800026 | Email: [email protected] | www.wildwood-adventure.com



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29Left: Guildford Cathedral, Main: Guildford Pavilion, Top: G Live, Middle: Guildford Harbour Hotel, Bottom: Surrey Sports Park

Wild Wood AdventurePeacock Wood, Lido Road, Stoke Park, Guildford, Surrey GU1 1HB | Nearest train station: Guildford

Tel: 0344 8800026 | Email: [email protected] | www.wildwood-adventure.com



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Jane Evans, Chief Executive of MIA comments, “Preparation is the key to success in organising your event. You must cover all requirements of your brief and some the brief fails to mention. Making notes and keeping a record will ensure you know who and what should be where and when and who is responsible for all actions.”

Questions to ask when organising an eventIt is crucial to ask the right questions.

Initially, what is the event’s budget? How

many people are expected to be attending?

What is the desired duration of the event and

what time of day should it begin and end?

Indeed it may be an event that continues over

several days so accommodation will also be

important.

So at the outset you need answers to the following:

What is the objective of the event?

How will its success be measured?

What is the budget?

What is the event duration in days?

What is the preferred date of the event?

What are the timings of the event?

How many delegates are expected to

attend?

What is the format of the event i.e. will

breakout rooms be required and what

seating arrangements are preferred?

Are there international delegates that

need accommodation?

Will there be any disabled delegates or

speakers in attendance?

Organising events

What level of accommodation is

appropriate?

How many guest speakers will there

be, if any?

How many in house speakers will

there be?

Are there to be breakout sessions, if so

how many and how many people will

they need to accommodate?

Inviting attendeesYou will need to promote the event to

delegates. You may need to print

invitations and build a web page providing

additional details. Tell delegates how to

RSVP – there are a number of options,

post, telephone, email or online form.

Also consider refreshments, catering,

speaker and entertainment requirements.

It may be up to you to determine these.

Find out in advance so that you know what

you are expected to do.

What to look for during a venue showroundGet the venue right and you are at least

half way to organising a successful event,

this is why accreditations such as AIM are

so important. As well as appealing to the

delegates that are attending the event, you

will also need to assess the location,

accessibility of facilities, in particular

whether they are accessible for disabled

people, and ease of access to the venue.

Get to know the teamYou will rely on the venue’s event team for

a large proportion of the event delivery, so

you must be sure you can rely on them.

Their enthusiasm and willingness to be

flexible to your needs is as important as

their experience, so make sure you get to

know them as much as you can and don’t

be afraid to ask as many questions as you

need.

Presentation capabilitiesBy the time you begin to select a venue you

should be aware of most of the facilities

you will need, make sure you check all

aspects of your event programme are

possible at the venue. Ask for a

demonstration of technical equipment;

does the sound system cover the whole

room evenly? Can the venue support any

audio visual equipment you may bring in?

Can the stage be seen clearly from all

angles?

So to summarise on your visit to the venue

review the following:

Ease of access

Parking

The welcome

Accessibility of meeting/conference

space

Disabled access routes

Capabilities of the meeting room

Opposite - Top: Mandolay Hotel, Middle: Surrey Sports Park, Bottom: Yvonne Arnaud Theatre 33

Surrey Chambers of Commerce connects you in ways that grow your network and your business. Join today, and find out how you can showcase your venue and

your company to hundreds of local businesses across Surrey.

01483 735540 | [email protected] | www.surrey-chambers.co.uk | @SurreyChambers

Guildford Tourist Information Centre, 155 High Street, Guildford, Surrey GU1 3AJ Tel: 01483 444333/444396 www.visitguildford.com

Top: Stoke Park, Bottom: Guildford Harbour Hotel, Right: Barnett Hill

Disclaimer: The listings in this brochure are intended to assist people in choosing venues to meet their requirements. Information has been collected from proprietors (who have paid for their entries) and is published in good faith. Details were correct at time of going to press (November 2018). Whilst every care has been taken to ensure the accuracy of the information shown in this publication, Guildford Borough Council cannot be held responsible for any loss, damage or inconvenience caused by any errors, omissions or subsequent changes.

Copyright: © Guildford Borough Council. All rights reserved. No reproduction permitted without prior permission of the publisher. Design: www.generateuk.co.uk

2019 venues guide · a venue location service is available to enable you to find the ideal venues...

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