2019 womenÕs kdaa:n76aa administr a tion handbook

2019 WOMEN’S KDAA:N76AAADMINISTRATION HANDBOOK

201� Pac-12 Volleyball Administration Handbook Contents

2 ! PRE-MATCH PROTOCOL PRE-MATCH WARM-UP PROMOTIONS & MARKETING

2019 Pac-12 Vo l leyba l l Phone L is t

Pac-12 Volleyball Events Management Policies 4!RESCHEDULING POLICIES SCORESHEETS & LINEUP CARDS

4! SCOUTING/VIDEO EXCHANGE

4! SECURITY ESCORTS FOR OFFICIALS

5! SPORTSMANSHIP

5! START TIME FOR MATCHES

5!5!

STROBE LIGHTS/FLASH PHOTOGRAPHY

6! TELEVISION TIMEOUT POLICY UNIFORMS

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VIDEO POLICIES7!7! 19!7!7!8!8!8!

9!9!

Pac-12 Spor tsmansh ip Po l icy

PA Announcement on Specta tor Conduct

Cha l lenge Rev iew Sys tem

Scoresheets

9!10!10!

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TEAM INTROS FOR CONFERENCE MATCHES

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ARBITER SPORTS OFFICIATING WEB SITE !BALL RETRIVERS FLOOR WIPERS BAND AND SPIRIT GROUPS COURT SET-UP EMERGENCY PROCEDURESEVENT MANAGEMENT EVALUATIONS GAME MANAGEMENT REQUIREMENTS HOSPITALITY REQUIREMENTS FOR OFFICIALS LIBERO TRACKER & LIBERO TRACKING FORM LINE JUDGESLINE JUDGES FLAGSNATIONAL ANTHEM PROTOCOL MEETING ROOMS NET SET UP NOISEMAKERS/BAND PLAY OBSERVERS OFFICIAL BALL OFFICIALS’ MEETING ROOM OFFICIALS’ AND OBSERVERS’ GUESTSOFFICIATING WEB SITE

PAYMENT OF OFFICIALS AND OBSERVERS !PHOTOGRAPHERS PRACTIC PRE-MATCH BALL CHECK

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201��Pac-12 Volleyball Contact Information

Conference contacts Pac-12 Conference, 360 3rd St., 3rd Floor, San Francisco, CA 94107 Office Phone: 415-580-4200 • Office Fax: 415-549-2828

Chris Grant, Volleyball Staff Liaison

Joan Powell, Coordinator of Volleyball Officiating

Natalia Ciccone, Liaison for Volleyball Public Relations

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Staff Contact for Officiating, Arbitersports & ArbiterPay

Institutional Volleyball Contacts

Arizona

Arizona State

California

Dave Rubio, head coach Elliott Tritz, events manager & practice scheduling Kelly Hooker, on-site practice contact Phone at court

4BOKB�5PNBTFWJD, head coach Garrett Bean, events manager

/FMMJF�$PMFNBO, practice coordinator Phones at court

4BN� $SPTTPO, head coach 5ZMFS�,BOB[BXB, event manager

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Phone at court

937-674-6846 (cell)415-549-2884 (direct office)[email protected]

719-290-1189 (cell)[email protected]

925-946-3729 (cell)[email protected]

415-549-2871 (office)DCFSH!QBD��PSH�

520-621-2856520-621-4400920-254-4055

520-626-5158520-621-8496

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Colorado

Oregon

Oregon State

Stanford

UCLA

USC

Utah

Washington

Washington State

Jesse Mahoney, head coach ,BTFZ�(FOHMFS �FWFOUT� NBOBHFr

.BUU�6MNFS, head coach +VMJB�.BOTFBV, events manager & practice coordinator Phone at court

Mark Barnard, head coach 1SFTMFZ�4BWBSJOP �FWFOUT� NBOBHFr+FTTJDB�2VJOO �BTTJTUBOU�DPBDI��QSBDUJDF�DPPSEJOBUPS�

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Page!3!

Pac-12 Volleyball Events Management Policies

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Chris Berg�JO�UIF�1BD��PGGJDF�XJMM�CF�UIF�QSJNBSZ�DPOUBDU�GPS�"SCJUFS4QPSUT�GPS�BEEJOH�JOTUJUVUJPOBM� DPOUBDUT��

1MFBTF�OPUF�UIBU�JOTUJUVUJPOT�XJMM�/05�CF�SFDFJWJOH�MJTUT�PG�UIF�PGGJDJBMT�BTTJHOFE�UP�UIFJS�NBUDIFT��)PTUT�NVTU� MPH�PO� UP� "SCJUFS4QPSUT� BOE� SFUSJFWF� UIF� JOGPSNBUJPO�� 1MFBTF� DPOUBDU� Chris Berg� BU� UIF� 1BD�� PGGJDF� UP� SFQPSU�BOZ�QSPCMFNT��It is strongly recommended that the institutions cross check their schedules with the ones listed on the ArbiterSports site to ensure that officials will arrive on the correct dates and times. Please notify the Conference office immediately if there are any discrepancies between the schedules shown on Arbiter and the institutional schedule

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Page!4!

prior to the contest. No limitation shall be placed on the size of the host institution’s band. Bands are prohibited from occupying seats directly behind either team’s bench.

Bands (as well as recorded music or sound effects machines) shall stop playing as soon as the R1 begins the signal to beckon for serve. When the R1’s arm is fully extended, the band or recorded music must stop. The R1 should not have to wait for the band or sound effects to stop before blowing his/her whistle for serve.

No sound effects or band music (including drum rolls, striking of cymbals, etc.) is permissible during play, in-cluding at the conclusion of each play (for example, when a ball hits the floor).

A maximum of 20 uniformed cheerleaders, yell leaders, and mascots of each participating institution shall be admitted to Conference matches at no charge. A maximum of 12 cheerleaders or yell leaders, in addition to the mascot, for each squad shall be allowed to perform on the floor at any one time. Cheerleaders are required to follow the American Association of Cheerleading Coaches and Administrators (AACCA) College Safety Guidelines, which prohibit some types of stunts indoors. The current AACCA college safety guidelines can be found at <www.accaa.org>.

The designated area for cheerleaders and official team mascots during play is on their own team’s half of the court, or the end line or sideline opposite the team bench. They should be a minimum two meters (6’6”) from the court. During timeouts and between sets, cheerleaders and official team mascots must remain on their team’s court, or in the free zone outside the sideline opposite the team benches (at least two meters from the sideline).

Mascots should not be allowed to come into contact with officials or opposing players or coaches at any time.

Court Set-Up The Pac-12 volleyball regulations were amended in 2006 to require institutions to have a minimum of 20 feet beyond the end line at each end of the volleyball court, unless the facility cannot accommodate that distance. Any tables or other barriers must be at least 20 feet beyond the end line.

It is recommended that the court set up be the same for all Conference matches to avoid the appearance of gamesmanship by limiting the playable space on the floor.

Emergency Procedures Home events management should have in place documented emergency procedures, including evacuation plans for the facility, and plans for summoning medical assistance (ambulance) if needed. Visiting teams and officials should be apprised of these plans; preferably by including written emergency plans in the materials sent to visitors before the season.

Event Management Evaluations The R1 is responsible for completing evaluation online after the match, which includes evaluation of the .

Officials are encouraged to include both positive comments and constructive reactions to their experiences. Comments are shared with institutional SWA’s and event managers as appropriate.

Game Management Requirements A game management representative from the host institution shall be seated at the scorer’s table. If this is physi-

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line judges, R2, and match administration. The R2 submits an evaluation on the R1

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cally impossible because of space constraints, the Conference’s volleyball MJBJTPO may approve seating the game management representative in close proximity to the table. This person should identify him/herself to all game officials and the visiting team’s head coach prior to the contest. The representative should have access to a walkie-talkie, telephone, or other means of electronic verbal communications in order to promptly contact other game management officials during the contest as needed.

The game management representative must be available 40 minutes prior to the beginning of warm-up through the end of the match. It is encouraged that the referees and visiting team coaches meet prior to the game to view the CRS equipment prior to the match �

Hospital i ty Requirements for Officials Match officials must be provided with parking permits and instructions/directions prior to each contest. While many officials know their way to the competition sites at each institution, not all do. Please be as specific as pos-sible in the directions provided to officials and observers. Make sure events management personnel are on hand to greet the officials when they arrive and escort them to their locker room.

Please consult Pac-12 Conference Administrative Regulation 6-5-a for the hospitality requirements (which in-clude drinks and a post-match snack for the officials at each match). These requirements apply to all matches (non-Conference, tournament, and Conference) played at Pac-12 facilities. It is important that the amenities listed in AR 6-5-a be provided for officials beginning with the very first match/tournament of the season. The hospitality should be provided for six people: two referees, two line judges, and the scorekeeper and assistant scorekeeper. It does not need to be provided for the observer.

It would be appreciated if the officials were provided with water (bottled water or a cooler with cold water and cups) in their meeting room, as well as soft drinks.

� ( Libero Tracker), �Libero Tracking Form � �Host institutions are responsible for making sure that a qualified individual is available to track the libero’s play. This person is the assistant scorekeeper, whose duties are outlined in the NCAA Volleyball Rules Book. Please be sure the libero tracker is trained before the first home match of the season. Events managers should ensure that the libero tracker reviews the NCAA Volleyball Playing Rules for libero play (Rule 12), as well as proper com-pletion of the libero tracking form (Rule 18.4.5, and the revised instructions for tracking the libero in the NCAA Volleyball Rules Book).

The Conference provides two-part NCR libero tracking forms for use during the season. After the match, one copy of the completed libero tracking form should be provided to each coach with the score sheets.

A copy of the libero tracking sheet must be scanned and uploaded to the Pac-12’s VolleyMetrics video exchange server by the host institution with the match video.

The libero tracker is part of the officiating team. The assistant scorer is also responsible for timing CRS challenges and collecting data during all CRS matches. The form can be located in the CRS section of this handbook and must be submitted to the R2 following every CRS match. The assistant scorer should wear a white, gray, or blue collared shirt, similar to the scorer's polo.

Scorer, Assistant Scorer, &CRS Gathering Data

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National Anthem Protocol Here is the federal protocol for behavior during the national anthem: During rendition of the national anthem when the flag is displayed, all present except those in uniform should stand at attention facing the flag with the right hand over the heart. Men not in uniform should remove their headdress with their right hand and hold it at the left shoulder, the hand being over the heart. Persons in uniform should render the military salute at the first note of the anthem and retain this position until the last note. When the flag is not displayed, those present should face toward the music and act in the same manner they would if the flag were displayed there.

Meeting Rooms Host institutions are not required to provide a meeting room for the visiting team, other than the locker room. If the locker room is a significant distance from the playing floor, an alternate meeting room may be provided as a courtesy to the visiting institution for use between sets two and three.

If possible, identifying a location other than the locker room where the visiting coaches can go after their team warm-up is recommended, as they may not remain in the playing facility during the home team practice.

Host institutions are required to provide a meeting room for the officials, which will be used for the pre- and post-match meetings. It should be large enough to accommodate seating for eight people. It is permissible to use the officials’ locker room for this purpose, provided there is sufficient meeting space.

Net Set Up It is the responsibility of the host events management staff to make sure the court is set up correctly, including the height of the net and placement of the antenna. The officials will check and measure the net and inspect the court markings prior to the match.

Noisemakers/Band Play The use of artificial noisemakers, air horns, and electronic amplifiers, except one bass amplifier used by the band and a sound effects machine that is controlled by an administrator from the scorer’s table, shall be prohib-ited at Conference matches. Sound effects machines and megaphones may not be used in any way (e.g., pounding megaphones on the floor) as noisemakers while the match is in progress. Bands may not play while the contest is in progress. The host events management is responsible for providing this information to visiting or home band and spirit groups, and enforcement of this policy at all contests. Controlling the use of artificial noisemakers at Pac-1 2 sporting events shall be a game management responsibility.

Line JudgesLine judges are assigned and paid for by the conference. Joan Powell is tasked with assigning the line judges. The assignments and contact information for line judges is on Arbiter. Beverages and snacks provided to the officials should also be provided to the line judges. The line judges must wear the white, gray, or blue collared polo shirt and match referees.

Line Judges FlagsInstitutions must have a set of flags available for use by the line judges. By rule, flags must be solid red, with no instituional or other logo, approximatley one-foot square, and on a dowel 20" long. The Pac-12 requires all line judges to use flags during non-conference and conference matches to aid in providing clear and decisive signals

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Observers An observer will be assigned to every match during the 201� season.

A list of assigned officials and observers is available online on the officiating web site, ArbiterSports. The URL is <http://www.arbitersports.com>. A review of that list will help hosts anticipate whom to expect for each event. Events management will be notified via e-mail to check the Arbiter site if there are changes to observers assigned to any match.

The role of the observer is to observe the officials and the management of the event during the match to ensure conformance with Conference regulations. Any problems or concerns are to be reported to the Conference office, and observers should not become involved with the officials or game management during the match. The R1 will address any game management concerns with the events manager as necessary during the match. The observer will attend the post-match conferences with the officials.

The observer assigned to each match shall be admitted to the playing facility without charge. Working observers may bring two guests who should be admitted without charge, but they do not need to be seated next to the ob-server.

Parking shall be provided free of charge for observers. Institutions may want to consider sending a season park-ing pass to observers who work in their area prior to the beginning of the season.

Most observers move around during the match, to view the officials from different perspectives. An observer may request a seat along press row or in other specific locations. Institutions are expected to accommodate the re-quest, if possible.

The Conference office, not the host institutions, pays observers.

The observer will complete an evaluation form online following every match. Host institutions are not responsible for providing any forms to the observers.

Official Ball The Wilson i-COR, Molten Super Touch, Mikasa VFC200, Tachikara SV5W, Baden Lexum 15-0, Adidas VX5EC, or Spalding Top-Flite TF 4000 may be used for Conference matches. Each institution shall notify visiting teams of the brand, model, and color of ball to be used during its home matches. Institutions that wish to add a new ball to the list must provide four sample balls to each Conference institution no later than August 1, and a vote will be taken on adding the ball on the annual preseason conference call of the coaches. A three� � -ball system shall be implemented in all Conference matches to eliminate delays

All of the balls used for warm-up and match play must be identical in brand and model. Each institution shall notify visiting teams of the brand, model, and color of ball to be used during its home matches. A three-ball sys-tem shall be implemented in all Conference matches to eliminate delays. A fourth game-ready ball should be ready and available at the scorers’ table.

The game balls should be courtside a minimum of 30 minutes (preferably 45 minutes) before the match begins, so that the officials may check them in a timely fashion.

Officials’ Meeting Room Institutions must provide a private meeting room (if possible, separate from the officials’ dressing room) away from the playing floor for use by the officiating crew before and after the match. The meeting room should be large enough to accommodate eight people (two referees, two line judges, the scorekeeper, the assistant score-keeper, the observer, and occasionally Joan Powell and/or Chris Grant), and chairs should be provided.

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The post-match conference will be held immediately after the match, as in the past. Observers and officials have been instructed to limit the post-match meeting to 15 minutes, so as not to unduly delay security or event man-agement. Please notify the Conference office if officials exceed this time limit.

Officials’ and Observers’ Guests Per Pac-12 AR 6-6- , assigned game officials and observers in volleyball shall be provided with two complimen-tary admissions via a gate pass list for Pac-12 home contests to which they are assigned. The names of the guests of the officials or observers shall not be required in advance of the contest. Any guests beyond the two allowable shall be charged admission at the regular price. � � � � � �

Officials and observers are not permitted to bring guests to sets they are not assigned to work, although they may be admitted themselves free of charge for contests in their sport if they contact the Event Manager ahead of time to have their name placed on the gate list if the institution has tickets and space available.

Officiating Web Site The Pac-12 Conference will continue to use ArbiterSports <www.arbitersports.com> as the web provider for the online system for assignment of officials. Institutional contacts including coaches, events managers, SID’s, and business office personnel have been added to the site and should have received a welcome message with infor-mation about how to log on.

Chris Berg in the Pac-12 office will be the primary contact for ArbiterSports for adding institutional contacts.

Payment of Officials and Observers All officiating payments will be processed by the Conference through ArbiterPay Service, according a payment schedule set by the Pac-12 Conference.

The payment information will remain available for review on ArbiterSports, to assist institutions in budget monitor-ing. However, institutions will not be responsible for issuing checks to officials. The observers will continue to be paid by the Conference office. The institutions make no payments to observers.

Institutions will be billed back for their officiating costs, along with a payment transaction fee, at the end of the fiscal year. This will be accomplished through a deduction in the year-end revenue distribution from the Confer-ence office.

Photographers The NCAA Playing Rules require the media (i.e., still cameras and video cameras) to be at least two meters (ap-proximately 6’6”) from the court and at least one meter (3’3”) away from the boundary defining the playable ar-ea. Media are not allowed in front of the team benches or between the attack lines on the bench side of the court at any time. Events management and media relations personnel should review the rule pertaining to approved locations for media (NCAA Playing Rule 1.1.1.2) and communicate the restrictions to media personnel ahead of time.

Pac-12 Conference regulations prohibit media personnel in the team huddle at any time, including during timeouts. During timeouts, they may move onto the court but must be at least 10 feet in any direction from the huddles. This includes an institution’s video staff, which may be capturing the match for the in-house video board or later use for a highlight video.

Events managers are responsible for monitoring the location of video camera operators and still photographers to ensure compliance with these rules.

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Practice Policy (Per SPR 18-2-h, Pac-12 Handbook) Upon request, the home team shall indicate if practice facilities and times can be arranged. On game days, as a courtesy to the visiting team, the home team shall attempt to make a prac-tice time available early in the day or have the court ready two hours prior to match time. Any additional pre-match practice time shall be split equally between the two teams, with the visiting team receiving the second half hour of practice slot closest to the hour warm-up before the match. If the doors open more than one hour before the match, the visiting team will have the choice of which half-hour to practice in the hour before the hour-long team warm-up.

All practices, home and visiting team, shall be closed to the opponent’s team members and coaching staff. Re-quests for practice time must be submitted a minimum of 15 days prior to the match. Host institutions shall pro-vide the following items and services for visiting team practices:

• the net set up;• the game lights on;• four ball carts;• 80 properly inflated practice balls (identical to those to be used

forcompetition);• greeting and instructions from a representative of the host institution;• access to water, ice, and cups at courtside;• and parking instructions and detailed specific entry location to be provided in advance.

The custom in the Conference is to make the court available the hour before the required hour-long warm-up prior to the match. Scheduling conflicts, particularly once basketball season starts, sometimes prevent this. In such cases, practice time can be provided on the competition court earlier in the day or at an alternate location.

All practices, home team and visiting team, shall be closed to the opponent’s team members, managers, and coaching staff. An events manager should be available to help monitor who is in the playing facility and clear the floor, as needed. If necessary, game management and television may set up for the match during practices. No cheerleader or band warm-ups are permitted on or near the playing floor during the visiting team’s practices. Set up of institutional video equipment should take place during that team’s practice, not while the opponent is practicing.

Pre-match Ball Check The three match balls must be at the scorer’s table a minimum of 30 minutes (preferably 45) before the match so that they may be inspected by the referees and checked for proper inflation.

Please note that a minimum of 40 identical to those to be used in the match shall be available to each team for warm-up one hour prior to the start of the match. Two ball carts per team shall be provided.

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The following protocol is required for all non-Conference, televised�

The following protocol is required for all non-Conference, non-televised matches:

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The following protocol is required for Doubleheader matches:

For all Conference matches, the following protocol shall be used:

If the visiting team arrives late for reasons beyond its control, and the visitor has notified the home events man-agement, the NCAA playing rules stipulate that the referee should delay or postpone the match for a reasonable length of time, and that the standard warm-up should start when the delayed team arrives on the court (see NCAA Volleyball Rules 9.1.1.2 and 8.5.2). The coaches may mutually agree to shorten the warm-up, but in no case may it be less than 30 minutes.

Pre-match Warm-up Court space must be available for warm-up 62 minutes prior to the scheduled starting time of the match. After a shared warm-up, the teams shall alternate time on the court as prescribed. A minimum of 30 balls identical to those to be used in the match shall be available to each team for warm-up one hour prior to the start of the match. Two ball carts per team shall also be provided. The host institution shall provide ball shaggers for both teams. As noted above, a reasonable delay in the visiting team’s arrival must be accommodated, provided the host is notified.

The following protocol is required for Pac-12 Networks Live Commercial Format:

Page!1 !

Promotions & Marketing An extended break of 5 minutes is provided between sets two and three for the express purpose of allowing promotional activities on the court. The court must be completely cleared and ready for teams to warm up at least 4 minutes before the end of the intermission.

Promotional activities between other sets and during timeouts are allowed ONLY on the home team side of the net. This is because team members may take the floor to practice or warm up during time outs and between sets. Institutional promotions and marketing staff must be aware of this restriction. If no promotional activities are taking place, the court must be kept clear of spectators between all sets of the match.

Rescheduling Policies It shall be the goal of the Conference to play each Pac-12 contest to completion as scheduled. When that be-comes impossible, these policies shall be followed:

If the match is suspended during play, every effort should be made by match officials and game management to continue it as soon as conditions allow, with the safety of the student-athletes and spectators paramount in the decision of when it can be resumed.

In any situation in which a match has been suspended and is to be resumed, the participating institutions should attempt to complete the match while the visiting institution’s team still is at the site of the match to avoid the cost and loss of academic time required to make a second trip to the match site.

If a Conference contest is suspended prior to play, or a suspended match cannot be continued, such a match shall be rescheduled and replayed unless it has no bearing on the Conference championship or the possibilities of either competing team or any other Conference member for selection for postseason play. It must be mutually agreed by the two involved institutions to cancel the match. Unless conditions prevent play, such a suspended contest should begin within 24 hours of the original starting time. The host institution shall be responsible for se-curing an alternate facility for the contest if the primary facility is unavailable.

The host institution shall contact the Pac-12 volleyball staff liaison as soon as possible in the event a match is suspended and must be rescheduled.

Scoresheets & Lineup Cards Official Conference scoresheets (sets 1-4 and deciding set scoresheet) and lineup sheets must be used at all Conference matches. A supply of these forms, which should be adequate for the entire season, will be provided to the events manager. Please see Appendix B for the aforementioned 201� forms.

One copy of the scoresheet from each set shall be distributed to a coach from each institution following the match. The home coach is responsible for keeping the scoresheet as a permanent record of the match. A copy of the scoresheet must be scanned and uploaded to the Pac-12’s video exchange server by the host institution with the match video for any non-conference matches which have been requested and all Conference matches. No copies of the scoresheets need to be sent to the Conference office.

A two-part libero tracking form is also provided by the Conference. One copy of the form should be provided to each institution along with the scoresheets at the end of the match. The libero-tracking sheet must also be scanned and uploaded to the Pac-12’s video exchange server by the host institution as required.

Please contact the Pac-12 office if any additional forms are needed.

Page!1 !

Scouting/Video Exchange Conference volleyball coaches shall not send film or videotape or give written or verbal scouting reports on a Con-ference team to any Conference or non-Conference institution, unless required to do so by the Pac-12 or NCAA Division I championship videotape exchange policy. Scouting video as permitted by Conference regulations will be exchanged on the 7PMMFZNFUSJDT�1PSUBM. The Conference regulations regarding video exchange are shown below.

The Pac-12 regulations for Internet video exchange are shown below. It is expected that institutions will work co-operatively to resolve any difficulties. 1. All non-conference matches played away shall be uploaded by the end of day on the following Monday, orwithin 24 hours of returning to campus.

2. All matches played at a conference institution facility will be automatically made available on the serverthrough the cameras installed in each conference institution facilities. In case of failure of the automatic upload,the video exchange provider will contact the institution who shall provide their video footage as a backup.

Those institutions who will opt to NOT install cameras in their facility, will make their video available by uploading them to the server by 11:59pm PT the day of the competition.

Matches played on Sunday must be uploaded within three hours of the conclusion of the match.

3. The video for all matches will be left up all season.

4. Audio is not required on the video.

5. MP4 shall be the standard file format for video uploads with a resolution HD 720p.

6. There shall be an open exchange of all matches played by Pac-12 institutions and all matches uploaded to the server shall be available �OBUJPOBMMZ for the duration of the season.

7. Scoresheets and libero tracking forms shall be uploaded in PDF format for each match right after a match isover or as video is uploaded to the server.

8. Match statistics shall be obtained from the institutional websites.

Should the Internet exchange fail for any reasons, institutions will be required to send via overnight mail digital copies of the requested match. Both the home and visiting teams are required to capture video of the match.

Technical questions about the video exchange should be directed to VolleyMetrics at [email protected].

Security Escorts for Officials The Conference requires institutions to assign a security person to escort the officials at all women’s volleyball matches. Escorts must be provided for officials as they enter and leave the court area and to and from their lock-er rooms. An escort must be provided to the officials’ cars following each match. The post-match meeting should last no longer than 15 minutes, so security personnel should not be unduly detained while waiting for the officials to leave.

The escort need not be a uniformed police officer, but the person should be easily identified by the officials, and be able to summon assistance, if needed.

Page!17!

Sportsmanship The Pac-12 Conference is committed to conducting its competition in ways that maximize good sportsmanship among participants and spectators. Institutions, particularly their events management staff, play a vital role in creating an atmosphere free of unpleasant incidents. In addition, events management is expected to deal with, and eject if necessary, spectators who engage in unsportsmanlike behavior. A copy of the Pac-12 Sportsmanship Policy (CER 5) begins on page . This memo should be reviewed with the host event management staff.

The Pac-12 requires reading of an announcement (see page ) regarding spectator conduct before the begin-ning of each match. Please be sure the public address announcer has this information.

The R1 may bring report instances of unsportsmanlike behavior coming from the stands (usually inappropriate comments of a sexist, racist, or threatening nature). Events managers are expected to deal with such issues at once, ejecting the offender if necessary.

Start Time For Matches The host institution has the prerogative to set the start time for Conference matches not dictated by television obligations, with the exception that matches played on Sunday must start at a time which enables the visitor to return home the same day (usually between noon and 3 p.m.).

While matches typically begin at 7 p.m., the start time is at the discretion of the home team. Conference regula-tions require a minimum of 20 hours between matches unless both teams mutually agree otherwise. For exam-ple, following a 7 p.m. match on Friday, a Saturday match could start as early as 3 p.m. The host is responsible for notifying all parties as soon as possible if any match time is changed after the start of the season due to con-flicts with other events.

If the visiting team arrives late for reasons beyond its control, and the visitor has notified the home events man-agement, the NCAA playing rules stipulate that the referee should delay or postpone the match for a reasonable length of time, and that the standard warm-up should start when the delayed team arrives on the court (see NCAA Volleyball Rules 9.1.1.2 and 8.5.2). The coaches may mutually agree to shorten the warm-up, but in no case may it be less than 30 minutes, including 10 minutes of shared warm-up.

Institutions should notify Chris Grant and Joan Powell via e-mail as soon as possible when match times are changed or differ from the published schedule as shown on the ArbiterSports website.

Strobe Lights/Flash Photography Strobe lights are permissible by rule (NCAA VR 1.4.5.2). Flash photography is prohibited within two meters (6’6”) of the court. Flash photography outside the two-meter area is allowed, unless the referee determines that it pre-sents a safety hazard.

Team Introductions for Conference matches In the protocol for Conference matches, team introductions will follow the playing of the national anthem. The national anthem shall begin three minutes before the scheduled match time to ensure that it is completed before television comes on the air. Team introductions have been allotted three minutes, starting at the scheduled match time. For instance, if the match is scheduled for 7 p.m., the anthem starts at 6:57 p.m., and introductions follow at 7 p.m. Team huddles will follow introductions and the first serve will be no earlier than four minutes af-ter the scheduled match time. In the example of a 7 p.m.-scheduled match, the team huddles would start by 7:03 p.m., and play would begin at 7:04 p.m.

Please be sure team members and the public address announcers are aware of this format.

Page!18!

Television Set-up of television equipment should not interfere with conduct of the match, including warm-ups. Event man-agement staff should monitor the location of any equipment set up on or around the court, and ask the television personnel to move equipment if it presents a hazard to student-athletes or others (for example, setting up cam-eras or equipment at the 10-foot line for the pre-match segment).

Match officials will also monitor the location and set-up of television equipment� � � �� may request the assistance of the event management in having the equipment relocated.

The NCAA Playing Rules require the media (including video camera operators) to be at least two meters (approx-imately 6‘6”) from the court and one meter (3’3”) away from the boundary defining the playable area. Media are not allowed in front of the team benches or between the attack lines on the bench side of the court at any time. Events management and media relations’ personnel should review the rule pertaining to approved locations for media (NCAA Playing Rule 1.1.1.2) and communicate the restrictions to media personnel ahead of time.

Pac-12 Conference regulations prohibit media personnel in the team huddle at any time, including during timeouts. During timeouts, they may move onto the court but must maintain at least 10 feet in any direction, from the huddles. Events managers are responsible for monitoring the location of television personnel and still photographers to ensure compliance with these rules.

Timeout Policy For all televised and Conference matches (broadcast or non-broadcast), all timeouts shall be 90 seconds in length and may not be shortened by either team. Institutions may choose to use 75-second timeouts for non-conference and tournament matches.

The Conference has adopted the NCAA timeout policy for broadcast (live, delayed TV or radio) matches. It states:

“A timeout shall be called when the first team scores 15 points during the first four sets of every broadcast (radio or television) match, and at eight points in game 5, if no timeout has been called by a team prior to that point. Once one timeout has been called in a game, no other electronic timeouts may be requested. Each team will be permitted to call two timeouts per game.”

No media timeouts are to be provided for Internet broadcasts of Pac-12 volleyball matches.

Uniforms The home team shall wear white or light-colored uniforms and the visiting team shall wear dark or colored uni-forms. The libero must wear a distinctive uniform, as outlined in the playing rules. The coaches may mutually agree to wear different colors than light for home and dark for visitors.

Video Policies A Conference institution shall have the right to film or videotape any Conference match in which it is a partici-pant. Host institutions shall provide elevated, comparable videotaping space and power in both end zones. Please consult SPR 1�-2-o in the Pac-12 Handbook for the complete videotape policies

Page!1 !

Pac-12 Sportsmanship Policy (CER 5, Pac-12 Handbook)

1. Statement.The Constitution of the Pac-12 Conference cites as a purpose of the Conference that its members shall partici-pate in its athletics program on the basis of mutual trust and confidence and based upon high standards, schol-arship, and sportsmanship. It adds that the members value quality competitive opportunities for student-athletes,compliance with the rules of fair play, and sportsmanship.

Understanding that realization of those goals requires that opponents respect each other and admire earnest ef-fort made fairly in pursuit of victory, the Conference shall require adherence to the standards it has adopted or which are set forth in the respective playing rules. It will require ethical conduct worthy of the educational stature and the standards of its member institutions.

While victory shall be the expected goal of every competitor, defeat is not a disgrace, and the prospect of defeat is never an excuse for unethical behavior or a lack of sportsmanship.

Adherence to these principles will maximize the benefits and enjoyment of intercollegiate competition for all — participants, coaches, and spectators.

2. Role of Chief Executive Off icers.The chief executive officers have directed that all representatives of the Conference’s member institutions shallexhibit ethical behavior at each Conference competition and conduct themselves in accordance with the rules ofthe NCAA and the Conference and the playing rules of the respective sports. They have directed that eachmember shall create a healthy environment for competition, free of a hostile atmosphere for opponents. This re-sponsibility is to be shared by administrators, coaches, and student-athletes, plus others involved in intercolle-giate athletics in the Conference.

They have directed the Commissioner, coordinators of officiating, and game officials to apply the playing rules tightly and assess appropriate penalties — not merely issue warnings — when violations occur.

3. Role of Athlet ics Administrators.Athletics administrators, led by the director of athletics, must communicate the expectation of good sportsman-ship to all representatives of the institution active in intercollegiate athletics. It is particularly imperative that thismessage is impressed on each coach, along with the intention that the coach will require compliance with theSportsmanship Statement by each member of the team. The director must ensure that opponents are treatedwith fairness and respect. All aspects of game management must be controlled to assure such treatment, includ-ing crowd behavior.

4. Role of Coaches.The coach’s behavior influences that of the student-athletes and, frequently, the fans. The coach has a respon-sibility to educate student-athletes concerning their obligations to the coach, the institution, intercollegiate athlet-ics, and themselves. Respect for an opponent can most effectively be conveyed to the student-athletes by themanner in which the coach speaks of and acts toward the opponent.

5. Role of Student-Athletes.Student-athletes must honor the responsibilities, which accompany the privilege of representing a Pac-12 institu-tion by adhering to Conference and playing rules, and the Sportsmanship Statement. Student-athletes are ex-pected to treat opponents with respect. They must be aware significant penalties will be applied for fighting,taunting an opponent, or other unethical conduct.

Page!2 !

6. Role of Public Address Announcer.Each public address announcer should provide an impartial and evenhanded report of the event. Partisanship inthis area inflames emotions and can promote poor sportsmanship by participants and spectators.

7. Role of Spir i t Groups and Bands.Like the student-athletes, members of spirit groups and bands are highly visible representatives of Pac-12 institu-tions. They can influence the behavior of others. Each spirit group should welcome its counterpart group, anddemonstrate respect for its members. Likewise, it should convey respect for each opponent student-athlete andteam.

8. Role of Off ic ia ls.Although each game official has a demanding and difficult job to officiate the contest, he/she also will be directedto apply without hesitation or reservation the rules governing conduct and sportsmanship during each Confer-ence competition. When doing so as directed, the official will have the support of the Conference, each memberinstitution, and its administrators and coaches.

PA Announcement on Spectator Conduct

Conference policy mandates that the following public address announcement be read before all contests: “The Pac-12 Conference has assigned a high priority to assuring Pac-12 athletics events are conducted in a safe and enjoyable atmosphere. Please join (home institution) in making this event an enjoyable experience for our visitors and all spectators.”

Should game management make the determination that a problem regarding crowd behavior may be developing, it is recommended that a more strongly-worded public address announcement be read: “The safety of the student-athletes and the spectators is our top priority. Spectators are reminded that an one engaged in unsafe or inappropriate conduct is subject to immediate ejection from the premises.”

Replays on Electronic Boards

The host institution shall be responsible for the content of the displays shown on electronic boards which present video replays or messages, and must assure, in the spirit of the Conference’s rules on support of officiating programs, that such boards may not be used in attempts to embarrass or intimidate game officials.

When an official game stoppage occurs for an official review in a televised game, the in-arena video boards may show the unaltered television program feed at full speed (without audio) for replays of the play under review. If the in-arena video board cannot display the television feed, the in-arena video boards may show a replay from its in-house system one time, unaltered and shown at full speed, and without audio.

When an official game stoppage occurs for an official review in a non-televised game, the in-arena video boards may show the same video feed (unaltered and shown at full speed, and without audio) that is being provided for the instant replay review.

The in-arena video boards are permitted to show replays of non-controversial plays in a manner consistent with good taste and sportsmanship. The in-arena video board should not be used to embarrass or intimidate an official or the visiting team. (SPR 2-2-i)

PAC-12 CONFERENCE360 3RD STREET // 3RD FLOOR // SAN FRANCISCOCALIFORNIA // 94107

PHONE. 415.580.4200 // PAC-12.COM

Challenge Review System - Volleyball Television Production Protocol

Revised 8 -1 3 -1 8

FeedTypes:

TelevisedGames:SixHD/SDIVideoFeeds

1. DirtyProgramFeedwithembeddedstereoaudio2. DirtyProgramFeedwithembeddedstereoaudio(thisisabackupfeedincasethereareissueswiththeprimarydirtyprogramfeed)3. ISOCamera–GameCamera(hardcameraatgameposition)4. ISOCamera–HighEZ5. ISOCamera–Net6. ReplayOfficialsOutput(thiswillbeareturnfeedtothetruckbay)

a. ThePac-12ConferencewillprovidereturnfeedforTVfromthereplayofficial’smonitor.b. Thevideofromtheinstantreplaymonitorshallnotbeutilizedforbroadcastordistributedin-gameor

subsequenttothecompletionofthegameinanymanner.Headset:TVshallsupplyreplaytechpositionwithaheadsetforcommunicationwithtruckpersonnel.

75minutespriortogame(Producerordesignee):• VisitwithIRTechviaheadsettodetermine:

o InstantReplayReview&Communication.o Protocol.o Numberofcameraandangles.

• Ensureheadsetlocationisoperational.

40minutespriortogametime:Pre-gamemeetingwithofficialsandgamemanagementatthescorer’stable.• IRTechniciantoreviewin-gameprotocolforinstantreplaywithFirstRefereeandSecondReferee(R1andR2).• IRTechniciantodiscussavailableTV/Boardfeeds,reiteratethatIRTechwillcommunicatewithTVproducer/

talent.

20minutespriortogametime(Producerordesignee):• Replaytechnicianwillcheckviatheheadsettoseeifthereisaneedtospeakwithanofficial.(Meetingisnot

mandatory)• OfficialsonthefloorhaveopportunitytoreviewDVSportIRequipmentlocationandinspectset-up.

10minutespriortogametime:• IftheDVSportIRsystemisinoperableforanyreason,officialsshallutilizethefollowingprotocolstosecurein-

gamereplays:• OfficialsshallworkthroughtheTimeOutCoordinator(TOC)andutilizetheTOCmonitor(providedby

TV)andheadset(providedbyTV)tocommunicatewiththeTVproductionpersonnel.• Oncethereplaysystemisconfirmedoperational,alertTVviatheheadsetandtheofficialswhentime

permits.

Challenge Review System - Volleyball Television Production Protocol

Revised 8 -1 3 -1 8

In-GameProtocol:

• NCAAplayingrulesdictatetheuseoftheInstantReplay.o Acoachhasthreechallengespermatch,whicharenottiedtotimeouts.(Youuseit,youloseit.)Acoach

canrequestachallengebyholdingupaopticgreencard.TheR2willacceptthecoach’schallengewithawhistleandaraisedfist/arm,ifthecoachischallengingoneofthefourchallengeabledecisions.

• ThetechnicianshallruntheIRcontrolsforthedurationofallreplays.• TheR2willcommunicatetotheDVSportIRtechthenatureofthereview.TheIRtechwillweartheheadsetand

describetheinitialreviewtothetruck.TheR2andIRTechwillconductthereviewontheDVSportIRsystem.R2informstheR1withnormalsignalsequencefromthereplayviewingarea,informsthescorekeepingcrewandarenaannouncerandcommunicateswiththecoach(es),ifnecessaryandIRtechwhowillrelaydecisiontoTVproducer/talent.

• IfadditionalvideoanglesarenecessarytheIRTechwillrequestfromthetruck.• Reviewshouldstartwiththelinefeedasthedefaultangle.NCAAprotocolanglesareprovidedbysoftware

company,thetruckisincluded.)• Ifthevideoequipmentmalfunctions,includingthereviewmonitor,thechallengingteamisnotassessedoneof

theirthreechallenges.• Techniciansshallnotofferopinionsorjudgmentsonapplicationofthedecisionofthereviews.Techsonly

facilitateanglesofreview.• Techniciansshallnotcommenttothemediaorviasocialmediaconcerninginstantreplay,itsprocedures,or

decisionsmadebyofficialsusingtheinstantreplaysystem.

Post-game:• Camerasremainonuntilallplayers,coachesandofficialshavelefttheplayingfloor.

Pac-12

Officiating Coordinator Joan Powell IR Techs/Systems Oversight 719-290-1189 Mike Ortiz (O) 415-549-2852

Associate Commissioner, Television Associate Commissioner Duane Lindberg (O) 415-549-2843 Chris Grant (O) 415-549-2884

Challenge Review System Checklist Event Manager

NCAA Secretary-Rules Editor Anne Pufahl [email protected] 414-430-0111 NCAA National Coordinator Steve Thorpe [email protected] 215-901-9137 July 2018

Prior to the Volleyball Season • Provide the announcer the information/script regarding the CRS.• Review the conference/institution’s policy on use of the video board to show replays before, during, and

after the review process, and provide the policy to the video board operator.• Ensure the scorer and assistant scorer have received a copy of the CRS checklist for scorers and

assistant scorers.• Encourage the scorer to review the protocol for recording a referee mind change.• Create challenge cards according to these specifications:

− Minimum of 3” x 5” not to exceed 4” x 6”.− Color is jasmine green (PANTONE color 15-0545).− Cards should be laminated.

Pre-Match Procedures • Ensure the review technician is courtside and available to the referees at least 40 minutes prior to the

start of the match.• Show the camera angles/views available on the monitor if requested by either head coach.• Inform the second referee of the location of the review monitor and identify the review technician to the

referees.• Be prepared to show the referees the camera angles/views available on the monitor if requested.• Ensure the challenge cards are on the scorer’s table next to each team’s bench. Have an extra

challenge card on hand in case one gets misplaced or damaged.• Provide the assistant scorer with the data collection sheet.

During the Match • Between sets, verify that the challenge review cards are on the scorer’s table next to each team’s bench.• Act as the liaison to the second referee should any technical issues occur with the CRS.• Ensure the video board operator is following the conference’s CRS protocol.• Be prepared to provide assistance to the second referee when a coach continues to attempt to view the

monitor.

After the Match • Ensure the assistant scorer gives the data collection sheet to the referees in the officials’ dressing area.

CHALLENGE REVIEW SYSTEM: PAVO Data Collection Form Instructions

Page 1 of 2 Revised August 2018

Ensure the Assistant Scorer has the current version (updated March 2018) of the Challenge Review System - Data Collection Form (you can download the form from the NCAA Central Hub or the PAVO website). Completing the Form 1. Prior to the match, complete the heading of the form including team names and officials’ names.

2. Circle the set number and record the score at the time of the challenge.

3. Select the appropriate category for the decision being challenged inthe Challenge / Original Decision (OD) section.

� Ball ruled in or out

� Ball is called “IN.” The coach challenges that the ball was “OUT.” (OD = Ball in)

� Ball is called “OUT.” The coach challenges that the ball was “IN.” (OD = Ball out)

� Player attempts a “pancake,” and the first referee whistles the ball is down. The coach challenges that the pancake was successful. (OD = Unsuccessful pancake)

� Player attempts a “pancake,” and play is allowed to continue. The opposing coach challenges that the pancake was unsuccessful. (OD = Successful pancake)

� An antenna fault is called. The coach challenges that there was no antenna fault. (OD = Ball out)

� An antenna fault is not called. The coach challenges that a ball crossed over or outside an antenna or that the ball hit an antenna. (OD = Ball in)

� Ball contacting a player

� A “TOUCH” is called. The coach challenges that there was NO touch. (OD = Touch)

� The ball is called “OUT.” The coach challenges that an opponent touched the ball. (OD = No touch)

� The ball is attacked into the net tape, and the first referee whistles and signals “4 hits.” The coach challenges that the opponent’s blocker touched the ball. (OD = No touch)

� The ball is attacked into the net tape, and play continues. The opposing coach challenges that the opposing block did not contact the ball, and “4 hits” should have been called. (OD = Touch)

� The first referee sees four contacts by the same team and calls “4 hits.” (OD = Touch)

� The opposing coach challenges that a team had four contacts. (OD = No touch)

� Net fault by player

� The referees whistle a net fault. The coach challenges that no one on his/her team touched the net. (OD = Net fault)

� The referees whistle a net fault. The coach challenges that the other team was in the net before or instead of one of his/her players. (OD = Net fault)

� The referees do not whistle a net fault. The coach challenges that an opponent committed a net fault. (OD = No net fault)

CHALLENGE REVIEW SYSTEM: PAVO Data Collection Form Instructions

Page 2 of 2 Revised August 2018

� Service foot fault

� The first referee whistles a foot fault. The coach challenges that there was no foot fault. (OD = Foot fault)

� The first referee does not call a foot fault. The opposing coach challenges that there was a foot fault. (OD = No foot fault)

� Attack line fault � The first referee whistles a back-row attack. The coach challenges that the back-row

player did not contact the attack line. (OD = Back-row attack) � The first referee does not call a back-row attack. The opposing coach challenges that the

back-row player contacted the attack line. (OD = Not a back-row attack) 4. Record the Challenge Outcome.

� Officials’ original decision stands

� The video evidence supports that the original decision was CORRECT, and the result of the play stands.

� Officials’ original decision reversed

� The video evidence shows that the original decision was INCORRECT, and the result of the play is reversed, or;

� The video evidence shows that the original decision was INCORRECT, and the rally is replayed.

� Video was inconclusive

� The video review does not provide indisputable evidence that the original decision was INCORRECT, and the result of the play stands.

� Mechanical or video failure

� The video equipment malfunctions, and there is no video to review; or

� The review monitor malfunctions, and the second referee cannot view the video.

NOTE: If there is mechanical or video failure, the challenging team is not assessed one of their three challenges.

5. Record the Length of time.

� The assistant scorer begins keeping time when the second referee whistles and signals that the challenge has been accepted.

� The assistant scorer stops keeping time when the second referee gives the ready signal or when the match resumes with a substitution or timeout.

6. Determine if the coach was using the challenge as a delay tactic. This entry is made by the second referee.

NCAA Women's VolleyballChallenge Review System - Data Collection Form

Match Date: Host School: R1: R2:Review Official (if used): Conference AND Division (I, II, III): Number of cameras used in this match (circle the appropriate number)

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15HOME TEAM: _____________________________________________________ VISITING TEAM: ___________________________________________________

Set Number: 1 2 3 4 5 Challenge / Original Decision (OD) Set Number: 1 2 3 4 5 Challenge / Original Decision (OD)Score at the time of the challenge ❏ Ball ruled in or out Score at the time of the challenge ❏ Ball ruled in or outHome: ________ Visitor: ________ ❍ OD - Ball in ❍ OD - Ball out Home: ________ Visitor: ________ ❍ OD - Ball in ❍ OD - Ball out

❍ OD - Successful pancake ❍ OD - Successful pancakeChallenge outcome ❍ OD - Unsuccessful pancake Challenge outcome ❍ OD - Unsuccessful pancake❏ Officials' original decision stands ❏ Ball contacting a player ❏ Officials' original decision stands ❏ Ball contacting a player❏ Officials' original decision reversed ❍ OD - Touch ❍ OD - No touch ❏ Officials' original decision reversed ❍ OD - Touch ❍ OD - No touch❏ Video was inconclusive ❏ Net fault by player ❏ Video was inconclusive ❏ Net fault by player❏ Mechanical or video failure ❍ OD - Net fault ❍ OD - No net fault ❏ Mechanical or video failure ❍ OD - Net fault ❍ OD - No net fault

❏ Service foot fault ❏ Service foot faultLength of challenge: ________________ ❍ OD - Foot fault ❍ OD - No foot fault Length of challenge: ________________ ❍ OD - Foot fault ❍ OD - No foot fault

❏ Attack line fault ❏ Attack line fault❍ OD - Back-row attack ❍ OD - Back-row attack❍ OD - Not a back-row attack ❍ OD - Not a back-row attack









Challenge #4 (only available if the match reaches a 5th set)Set Number: 5 Challenge / Original Decision (OD) Set Number: 5 Challenge / Original Decision (OD)Score at the time of the challenge ❏ Ball ruled in or out Score at the time of the challenge ❏ Ball ruled in or outHome: ________ Visitor: ________ ❍ OD - Ball in ❍ OD - Ball out Home: ________ Visitor: ________ ❍ OD - Ball in ❍ OD - Ball out




Updated March 2018 Page 1 of 1Enter the data collected on this form online at https://pavo.org/Rules-and-Tools/CRS-Data

Challenge #3

In R2's opinion, was this challenge a delay tactic? YES NO


Challenge #4 (only available if the match reaches a 5th set)---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

Challenge #1 Challenge #1







Challenge #2 Challenge #2

Challenge #3

Challenge Review System Checklist First and Second Referees

NCAA Secretary-Rules Editor Anne Pufahl [email protected] 414-430-0111 NCAA National Coordinator Steve Thorpe [email protected] 215-901-9137

Pre-Match Procedures First Referee Second Referee

• Meet with event management at least 40 minutesbefore the match.

• Identify location of the two challenge cards, reviewmonitor, review technician, and number ofcameras.

• Review CRS procedures with each head coach.

− Three challenges are allowed during the match,with an additional challenge if the match extendsto a fifth set.

− Five challengeable decisions.

− Inform visiting coach that the review techniciancan provide information about the number andangles of cameras.

• Review individual CRS duties with the secondreferee.

− Let the second referee take the lead in CRSprocedures.

− Offer any support if needed.

• Brief the line judges on their position duringchallenges.

• If televised, communicate with the TimeoutCoordinator (Red Hat).

• Meet with event management at least 40 minutesbefore the match.

• Identify location of the two challenge cards,review monitor, review technician, and number ofcameras.

• Meet with review technician and ensure the videomonitor is available and ready.

• Meet with announcer and answer any questionsregarding CRS.

− Verify announcer has a script to explain CRS.

− Demonstrate the signal for an acceptedchallenge.

• Review CRS procedures with the scorer andassistant scorer.

− Briefly explain CRS, if needed.

− Demonstrate the signal for an acceptedchallenge.

− Tell them to be alert to routine substitutionsand/or libero replacements that happen during achallenge.

− Explain that if a decision is reversed, the coachcan retract substitutions or libero replacementsthat were made just prior to the challenge.

− Explain that if a decision is replayed, anysubstitutions or replacements will be reversed.

− If electronic scoring is used, ensure that thescorer knows how to reverse substitutions andlibero entries quickly.

• Instruct the scoreboard operator:

− When a point is awarded by the first referee,that point must be recorded on the scoreboard,even if a challenge results.

− When an original decision is reversed,encourage the scoreboard operator to wait tochange the scoreboard until the decision hasbeen signaled by the second referee.



Challenge Request Protocol • A challenge request must be made before the first referee raises an arm to authorize the next

serve.• The challenging coach must show the challenge card and request one of the five challenges for

review.

Challenge Request Protocol First Referee Second Referee

• Let the second referee take the lead onadministering the challenge request protocol.

• When the second referee signals that a challengeis requested, acknowledge the challenge with ahead nod.

• Provide information regarding the challenge asnecessary (line judge had a touch or ball belowheight of net on contact).

• At the end of a rally in which there may have beena challengeable decision, be alert for thepossibility that the team that lost that rally maychallenge that decision.

• When a coach shows the challenge card:

− Listen to the coach’s verbal request for achallenge. If necessary, repeat the request orclarify what the coach is challenging.

− If the challenge is for a back-row player on or infront of the attack line, verify with the first refereethat the ball, when attacked, was completelyabove the height of the net. If the first refereeindicates the ball was NOT above the height ofthe net, inform the coach that their challenge willnot be accepted. The team retains that challenge.

• After verifying that the challenge is acceptable:

− Step away from the coach and face the court.

− Raise a fist overhead, on the side of thechallenging team while acknowledging thechallenge with a double whistle, followed by thechallengeable decision signal.

− Inform the review technician the nature of thechallenge.

• Notify the scorers and announcer the nature ofthe challenge.

− Ensure the assistant scorer begins to keep time.

− Ensure the assistant scorer begins recordinginformation on the challenge form



Challenge Review Protocol First Referee Second Referee

• During the challenge review:− Keep track of what the original decision was, and

who won the rally. Consider using a subtlereminder such as one foot in front of the other,etc.

− Check to see that the line judges are in thetimeout positions.

− Check that ball retrievers possess the gameballs.

• Monitor the court and benches for other requests orincidents that are unrelated to the challenge.

• Ensure the court remains clear of non-players(cheerleaders, mascots, etc.).

• Collaborate with the review technician to get thecorrect videos cued up, and view the replays.Only the second referee and technician view thereplays.− View any available angles, slow motion, or

freeze frames.− Complete the review as quickly as possible.

• During the video review:− Coaches cannot view the review monitor.− Coaches may speak with their teams from their

free zone; players cannot leave the court.− Be familiar with conference restrictions

regarding what video replays can be shown tospectators during the review.

NOTE: If the video equipment malfunctions, including the review monitor, the challenging team is not assessed a challenge.

Challenge Outcome A challenge can result in one of two outcomes: 1) The decision stands. 2) The decision is reversed. If the challenged rally is reversed, it may be necessary to replay the point. The scorer records a reversed decision as a “referee mind change.”

Challenge Outcome First Referee Second Referee

DECISION STANDS • When the second referee indicates which team

retains the point, mimic the point signal.• After the second referee gives back the court and

the teams and officiating crew are ready, continuewith the match.

DECISION STANDS • Whistle and signal to reiterate the original point.• If the decision stands due to inconclusive video,

make the appropriate signal.• If necessary, communicate the outcome to the

coach whose team lost the challenge.• Communicate the outcome to the announcer.• Verify that the assistant scorer checks off the

appropriate outcome on the CRS form.• Remind the assistant scorer to stop timing the

challenge and record the end time when youinitiate an action subsequent to the challenge (i.e.,substitution, timeout, “ready” indication).

NOTE: Follow the same procedures above if there is mechanical or video failure.



Challenge Outcome First Referee Second Referee

DECISION IS REVERSED • When the second referee indicates the fault, mimic

the fault signal, then award the point; or• If the reversed decision results in a replay, mimic

the second referee’s replay signal.• After the second referee gives back the court and

the teams and officiating crew are ready, continuewith the match.

DECISION IS REVERSED • If the reversed decision results in a point for the

opponent:− Ensure the reversal is recorded as a mind

change on the scoresheet.− Remove substitutions that were recorded prior

to the challenge, if the teams opt for removal.• If the reversed decision results in a replay:− Ensure the replay is recorded as a mind change

on the scoresheet.− Ensure the removal of substitutions and/or

libero replacements that were recorded prior tothe challenge.

• Verify the accuracy of the score.• Ensure that details of the challenge are recorded

accurately on the CRS form.• Remind the assistant scorer to stop timing the

challenge and record the end time when youinitiate an action subsequent to the challenge (i.e.,substitution, timeout, “ready” indication).

• Only if necessary, briefly communicate theoutcome to the coach(es).

• Communicate the outcome to the announcer.• If the reversal results in a point for the opponent,

whistle and signal the new fault to the first referee.Once the first referee awards the point, mimic thepoint signal.

• If the reversal results in a replay, whistle andsignal the replay to the first referee.

Post-Match Procedures First Referee Second Referee

• No CRS actions are necessary. • Obtain the CRS form from the assistant scorer.

• Record information from the CRS form on thePAVO website.

Challenge Review System Checklist Scorer and Assistant Scorer


Pre-Match Procedures Scorer Assistant Scorer

• Review CRS procedures with the first and secondreferees.

• Ask questions if you need clarification.

• Ask how the second referee plans to delaysubstitutions in anticipation of a challenge.

• Review the process of reversing substitutions.

• If computer scoring is used, ensure you are familiarwith the challenge reversal process (if available) or you can quickly reverse any substitutions and libero replacements.

• Communicate with the scoreboard operatorregarding awarding a point following an originaldecision, even if that decision is challenged.

• Go over any CRS procedures with the first andsecond referees.

• Ask questions if you need clarification.

• Ask the second referee to communicate clearlywith you if a libero replacement is reversed due toa challenge.

• Review the process of reversing liberoreplacements.

• Familiarize yourself with the CRS Data Collectionform.

− Complete the top part of the CRS form.

− Enter the names of the Home Team andVisiting Team in the Challenge sections of theform.

− Ask the second referee any questions about theform.

Challenge Request Protocol • A challenge request must be made before the first referee extends an arm to authorize the next serve.

• The challenging coach must raise a challenge card.

• The second referee speaks with the coach to verify that the challenge can be accepted.

• The second referee double-whistles to acknowledge the challenge, while raising a fist overhead on theside of the challenging team. That action is followed by a signal with the same hand, indicating thechallengeable decision.

Challenge Request Protocol Scorer Assistant Scorer

• Record all accepted challenges in the COMMENTSsection of the scoresheet, noting the team thatchallenged (using the team name), the score(challenging team’s score first), and the result ofthe challenge (“decision stands” or “decisionreversed”).

• If you recorded any substitutions at the end of thechallenged rally, note these substitutions in casethe original decision is reversed, or the rally isreplayed.

• Record all accepted challenges in the appropriatesection on the libero tracking sheet.

• If you recorded any libero replace-ments at the endof the challenged rally, note these replacements incase the original decision is reversed, or the rally isreplayed.

• If computer scoring is used, be ready to assist thescorer to reverse any substitutions and liberoreplacements as quickly as possible.

Challenge Review System Checklist Scorer and Assistant Scorer


Challenge Request Protocol Scorer Assistant Scorer

• Note how the score may change if the originaldecision is reversed, or the rally is replayed.

• NOTE: Follow the same procedure for each of theteam’s challenges. When a team uses its thirdchallenge, notify the second referee.

• If the match extends to five sets, remind thesecond referee how many challenges remain foreach team, including the additional challenge forthe fifth set.

Data gathering procedure: • When the second referee raises a fist, start timing

how long it takes to resolve the challenge. Stopthe timer when normal match events resume.

• Begin completing the CRS data form:

− Under the appropriate challenge, circle the setnumber for the challenging team.

− Record the score at the time of the challenge.

− Check off one of the five challenge-able decisioncategories after verification with the secondreferee.

Challenge Outcome A challenge can result in one of two outcomes:

1) The decision stands.

2) The decision is reversed.

If the challenged rally is reversed, it may be necessary to replay the point. The scorer records a reversed decision as a “referee mind change.”

Post-Match Procedures Scorer Assistant Scorer

• No CRS actions are necessary. • Complete the CRS data form.

• Give the CRS data form to the second referee.

Accepting the Challenge Elaborating on R2 CRS Technique


PRE-MATCH • The first and second referees should be courtside early for a CRS match – arrive about 50 minutes prior to

match time.

• View all cameras and camera angles (in uniform).

• Check the location of the monitor; it should lay flat on the table if possible. Note the relative location of themonitor, scorer, and announcer.

NOTE: When a play is challenged, it is preferred that certain information is provided to the announcer andscorer BEFORE you review video. Communication with the announcer and scorers AFTER thereview/decision is required. So, consider the order you will deliver that information depending on theseating order at the scorer’s table and which team is challenging. If communication with a coach orcoaches is necessary, it must be brief.

• Get information from the review technician about who will manipulate the video during a review, and how. Ifyou will be using a control device (mouse/job wheel), make sure you practice using it before the match.

• Talk to the announcer and ask if s/he has a copy of the announcer’s script (have one with you just in case).Tell him/her that you will provide information for him/her to announce before and after each review. Askhim/her to announce the result of the challenge as you signal to the first referee (not before).

• If the match is televised, and the TV announcers and/or timeout coordinator are near enough to makecommunication possible, that too is advantageous.

DURING THE MATCH Step 1: • Be prepared for and anticipate a potential challenge – try to avoid authorizing substitutions when you think

a challenge may occur.

• There must be mutual agreement between the second referee and the coach as to what exactly is beingchallenged. Repeat to the coach what he/she is challenging to be sure you understand the challengeprecisely. Ensure it is a challengeable action.

Step 2: • From a position that is visible to the first referee, double whistle, show the “Challenge Accepted” signal,

followed by the “Challengeable Decision” signal. Be sure to use the arm on the side of the team thatrequested the challenge for both signals.

• If the challengeable decision is regarding a back-row player’s take-off point from on or in front of the attackline, make eye contact with the first referee to get their opinion on whether or not the ball was attackedfrom completely above the height of the net.

Step 3: • Quickly provide the necessary pre-review information to the review technician, scorer/assistant scorer,

timeout coordinator, and announcer (if possible) in the most logical and efficient order. Give them theinformation they need for their particular role. In some cases, one announcement may cover multipleindividuals listed below.



− Example to the review technician: “(Team name) is challenging the net fault called on them at the endof the play,” OR, “(Team name) is challenging that (Opponent’s team name) was in the net during theplay.” Give information that will help the review technician cue up the correct location in the video.

− Example to the scorers: (Remember that the assistant scorer is completing the datasheet and needscertain information to do that): “(Team name) is challenging the net fault,” OR, “(Team name) ischallenging that the ball hit the floor during the pancake attempt.” Suggest the scorer place a finger onthe scoresheet where the last action was recorded, so that changes can be made quickly if needed.

− Example to the announcer: “(Team name) is challenging the net fault, so the referee will review the videoon that play,” OR “(Team name) is challenging that the ball was (or was not) touched by (Team name)before it went out of bounds.”

Step 4: • Go to monitor. Ensure that the coaches are not “hovering” in an attempt to see the video; the first referee

may need to help control that behavior, either with a whistle to the coach or through the captain. Matchadministration may also be of assistance in preventing coaches from watching the video.

• As you start to review the video, repeat to yourself what the original decision was. For example, “We calleda net fault on (Team name), they are challenging that decision,” OR “We called the ball ‘out’ on the (Teamname) attack, but (Team name) is challenging a net fault on (Team name).” That process avoids some ofthe confusion if you later need to signal that the original call stands.

• If you have to view the video(s) more than two or three times to determine whether the call was right/wrong,the video is probably inconclusive. Inconclusive is okay. It may be helpful to have the assistant scorerquietly inform you when two minutes have passed, just to keep you aware of the time the review is taking.

• Formulate your decision.

Step 5:• Communicate/confirm your decision to yourself, in some detail. For example, “(Team name) challenged the

net fault we called; (Team name) was in the net instead, so I need to signal the (Team name) net fault and(Team name) gets the point,” OR “We called the ball ‘out’ on (Team name), the video didn’t show a net on(Team name), so the ‘out’ call stands.”

Step 6: • Ensure that the score crew knows the result of your decision. The scorer only needs to know the facts that

need to be recorded on the score sheet. Either the original decision stands, or it is reversed. If the originaldecision is reversed, use the mind change notation to record either a point to the other team or a replay. Ifthe original decision stands, the assistant scorer needs to complete the information on the data sheet aboutwhether your decision was due to inconclusive video, so provide that information.

• Quickly communicate your decision to the announcer. The announcer needs the decision and the result.For example: “The video showed that (Team name) was not in the net, but (Team name) was—thedecision is reversed, and (Team name) gets the point,” OR, “There WAS a touch on the (Team name)block—the decision is reversed and (Team name) gets the point,” OR “Video showed that the ball did notcontact the floor, the point will be replayed,” OR “The video was inconclusive, so the play stands. (Teamname) will serve.”



Step 7: • When your communications to the table are complete, turn to the court, position yourself between the

nearest attack line extended and the centerline, in clear view of the first referee, and communicate thedecision to the first referee.

• Whistle (once) and:− If the original decision stands, repeat the point signal.

▪ If the original decision stands due to inconclusive video, follow the point signal with the appropriatesignal.

▪ R1 mimics the point signal.− If the original decision is reversed based on a fault seen in the review, signal that fault

▪ R1 mimics the fault signal and awards the point.▪ R2 mimics that point.

− If the review results in a replay based on a fault called that did not occur, signal replay.▪ R1 mimics replay signal.

• Quickly ensure that the scorers have recorded the events, including any reversed subs and liberoreplacements, before giving the game back to the first referee. Ensure that the scoreboard does not reflectthe decision before you communicate with all parties. Make sure the scoresheet and scoreboard reflect thesame score and that the libero tracker has completed the data collection entries on the form.

• If the play stands, the challenging coach may need to quickly receive the information about whether thevideo confirmed the original decision, OR the video was inconclusive.

• If the original decision is reversed, the coach that originally won the point may request more information ora description of what you saw on the video. That communication should be minimized; for example “Thevideo confirmed that there was a touch by your blocker, ” or, “The video confirmed that the ball hit theground on the pancake attempt,” or, “The video did not show indisputable evidence of a touch, so the callstands.” Further details or descriptions of the video should be avoided.

Challenge Review System Suggested Verbiage for Announcers


Pre-Match Announcement • (If your school did not use CRS last year): New this season, our institution will be using the Challenge

Review System. Like many other sports, this rule allows the use of video to review certain decisions bythe officials.

• (If your school used CRS last year): We will be using the Challenge Review System again this year.Here are some reminders from last year and a few changes to CRS for 2018:

• Each head coach is allowed three challenges per match without being charged a timeout. An additionalchallenge will be allowed to both teams if the match extends to a fifth set, regardless of the number ofchallenges remaining.

• After a point is scored, the head coach can challenge the following five original decisions:

− A ball that is called in or out, including pancake digs.

− Whether a ball is touched by a player before it goes out of bounds or there are four hits.

− Whether or not there was a net fault.

− Whether or not a back-row attacker takes off on or in front of the attack line.

− Whether or not there was a service foot fault.

• When you see a coach hold up a challenge card, the second referee will view a video replay.

• After watching the video replay, the second referee decides on ONE of these results:

− The original decision is reversed.

▪ This reversal may result in a point for the opponent, or a replay.

− The original decision stands because the video either confirms the call as correct, or because thevideo evidence is inconclusive.

• We hope you enjoy the excitement that the Challenge Review System will add to our sport.

Announcing a Challenge • The coach from (team name) is challenging:

− The ball landing near the end line (or sideline); or

− Whether or not the ball hit the floor on a pancake dig; or

− A touch by the defensive team; or

− Whether there was contact by the blocker or there were four hits; or

− Whether there was a net fault; or

− Whether a back-row attacker has taken off on or in front of the attack line; or

− Whether the server committed a foot fault.



Suggested Commentary During the Video Review • Challenged line call

− The referee will check video to see if the ball hit the line. Remember, any part of the ball that touchesany part of the line is ruled “in”; or

− The referee will check video to see if the ball was out. Remember, any part of the ball that touchesany part of the line is ruled “in.”

• Challenged pancake dig− The referee will check video to see if, during the pancake attempt by (team name) the ball may have

contacted the floor; or− The referee will check video to see if (team name) got that ball up. They’re looking at the video

replay to see if it hit the floor or if her entire hand was under the ball.• Challenged antenna call

− The referee will check video to see if the ball hit the antenna. A ball that contacts the antenna is outof bounds; or

− The referee will check the video to see if the ball crossed the net over or outside the antenna, whichwould be ruled out of bounds.

• Challenged touch call− The coach is challenging whether or not the opposing blockers touched the ball before it went out of

bounds.▪ The referee will check the video to see if a defender touched the ball before it went out of

bounds; or▪ The referee will check the video to see if the touch called on (team name) was accurate; or▪ The referee will check the video to see if (team name) had four hits.NOTE: New for 2018, when a challenge involves an in/out or touch decision, the result of the video review can be in, out, or touch

• Challenged net fault− The second referee is reviewing a potential net fault. It is possible that the net contact called on

(team name) was not illegal according to the rules.▪ Remember, not all contact with the net is illegal. A player must be in the act of playing the ball in

order to commit a net fault.▪ Remember, if a player contacts the net antenna, it is a net fault and can only be called by the

referees, not the line judges; or− The second referee is reviewing a potential net fault. The coach thinks that (team name) committed a

net fault that was not called.• Challenged back-row attacker take-off

− The coach’s challenge was accepted because the back-row attacker contacted the ball while it wascompletely higher than the top of the net, and the coach thinks that the attacker illegally took off on orin front of the attack line; or

− The coach is challenging that the referee’s decision about his/her back-row attacker was incorrect –he/she believes the attacker’s take-off was legal, behind the attack line.



Suggested Commentary During the Video Review • Challenged service foot fault

− The coach is challenging a potential foot fault by (team name).▪ Remember that while contacting the ball for service, a server cannot contact the end line or be

outside one of the hash marks.▪ The server can be airborne behind the end line, above the end line, or above the court while

contacting the ball for a serve.▪ However, she cannot be touching the floor beyond the hash mark when the serve is contacted.

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CP = Current PlayersLIBERO TRACKING SHEET SP = Starting Players

S TEAM: L: SET S TEAM: L: Serving Order Service SP Serving

Order Service SP

I I II II III III IV IV V V VI

1 VI

Subs 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Subs 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15


Order Service SP


2 VI

Subs 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Subs 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15


Order Service SP


3 VI

Subs 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Subs 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15


Order Service SP


4 VI

Subs 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Subs 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

SET 5 S TEAM: L: SET S TEAM: L:

Serving Order Service SP Serving

Order Service SP ServingOrder Service CP

I I I II II II III III III IV IV IV V V V VI VI VI

Subs 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Subs 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Subs 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

TEAM: TEAM:

Challenge Set Score Challenge Set Score

1 1

2 2

3 3

Additional 5 Additional 5

2019 womenÕs kdaa:n76aa administr a tion handbook

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