2020-01-09 griffin lakes agenda pkg · 1/9/2020 · debt service and capital project funds series...
TRANSCRIPT
GRIFFIN LAKES COMMUNITY DEVELOPMENT
DISTRICT
JANUARY 9, 2020
AGENDA PACKAGE
Page Number 1
Griffin Lakes Community Development District Inframark, Infrastructure Management Services
210 North University Drive Suite 702, Coral Springs, Florida 33071 Phone: 954-603-0033 Fax 954-345-1292
January 2, 2020
Board of Supervisors Griffin Lakes Community Development District
Dear Board Members:
The regular meeting of the Board of Supervisors of the Griffin Lakes Community Development District will be held on Thursday, January 9, 2020 at 12:30 p.m. at Villas at Harbor Isles HOA Offices, 2317 Clipper Place, Fort Lauderdale, FL 33312 as follows:
Following is the advance agenda for the meeting:
1. Call to Order and Roll Call2. Public Comment on Agenda Items3. District Manager’s Report
A. Budget Amendment Resolution 2020-01B. Discussion of Griffin Lakes Landscape Report
4. Attorney’s Report5. Supervisors’ Requests6. Audience Comment Period7. Approval of Financial Report8. Approval of the Minutes of the December 12, 2019 Meeting9. Adjournment
The balance of the agenda is routine in nature. I look forward to seeing you at the meeting; however, if you have any questions please contact me.
Sincerely,
George Miller District Manager
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Third Order of Business
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Seventh Order of Business
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MEMORANDUM
TO: Board of Supervisors, Griffin Lakes CDD
FROM: Fernand Thomas, Accountant II
CC: George Miller, District Manager, Alan Baldwin, Accounting Manager
DATE: December 16, 2019
SUBJECT: November Financial Report
Attached, please find the November 2019 Financial Report. During your review, please keep in mind that the goal is
for revenue to meet or exceed the year-to-date budget and for expenditures to be at or below the year-to-date
budget. To assist with your review, an overview of each of the District’s Funds is provided below. If you have any
questions or require additional information, please contact me at [email protected].
General Funds:
• Total revenues are approximately 17.70% of the annual budget.
• Non-Ad Valorem Assessments 17.62% collected.
• For the month of November, expenditures should be approximately 25.12%.
Debt Service Funds:
Series 2018
• Total revenues are approximately 17.82% of the year-to-date budget.
• Non-Ad Valorem Assessments 17.62% collected.
• Total Principal will be paid in May and Interest will be paid in November.
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GRIFFIN LAKES
Community Development District
Financial Report
November 30, 2019
Page Number 10
GRIFFIN LAKESCommunity Development District
Page #
FINANCIAL STATEMENTS
Balance Sheet - All Funds ……………………………………………………………………………… 1
Statement of Revenues, Expenditures and Changes in Fund Balance
General Fund …………………………………………………………………………………… 2-3
Notes to the Financials ……………………………………………………………………………………………………………………………………………………….. 4-5
Debt Service Fund ………………………………………………………………………… 6
SUPPORTING SCHEDULES
Special Assessments - Collection Schedule …………………………………………………………. 7
Cash and Investment Report …………………………………………………………………………… 8
Bank Reconciliation ……………………………………………………………………………………… 9
Payment Register by Bank Account ...………………………...………………..……………………… 10
Table of Contents
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November 30, 2019
GRIFFIN LAKES
Community Development District
Financial Statements
(Unaudited)
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GRIFFIN LAKES
Community Development District
Balance SheetNovember 30, 2019
Governmental Funds
ACCOUNT DESCRIPTION
GENERAL
FUND
SERIES 2008
DEBT
SERVICE
FUND TOTAL
ASSETS
Cash - Checking Account 89,752$ -$ 89,752$
Assessments Receivable 316 782 1,098
Allow-Doubtful Collections (316) (782) (1,098)
Due From Other Funds - 56,959 56,959
Investments:
Money Market Account 80,350 - 80,350
Reserve Fund - 161,430 161,430
Revenue Fund - 60,714 60,714
TOTAL ASSETS 170,102$ 279,103$ 449,205$
LIABILITIES
Accounts Payable 1,635$ -$ 1,635$
Accrued Expenses 2,000 - 2,000
Due To Other Funds 56,959 - 56,959
TOTAL LIABILITIES 60,594 - 60,594
FUND BALANCES
Restricted for:
Debt Service - 279,103 279,103
Assigned to:
Operating Reserves 30,134 - 30,134
Unassigned: 79,374 - 79,374
TOTAL FUND BALANCES 109,508$ 279,103$ 388,611$
TOTAL LIABILITIES & FUND BALANCES 170,102$ 279,103$ 449,205$
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GRIFFIN LAKES
Community Development District General Fund
ANNUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($)
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV)
REVENUES
Interest - Investments 400$ 67$ 171$ 104$Special Assmnts- Tax Collector 125,141 26,775 22,052 (4,723)Special Assmnts- Discounts (5,006) (1,075) (881) 194
TOTAL REVENUES 120,535 25,767 21,342 (4,425)
EXPENDITURES
Administration
P/R-Board of Supervisors 8,000 2,000 1,800 200FICA Taxes 612 153 138 15ProfServ-Dissemination Agent 1,000 1,000 1,000 -ProfServ-Engineering 3,000 500 250 250ProfServ-Legal Services 8,000 2,000 1,630 370ProfServ-Mgmt Consulting Serv 17,496 2,916 2,916 -ProfServ-Property Appraiser 854 854 854 -ProfServ-Special Assessment 4,501 - - -ProfServ-Trustee Fees 4,338 4,338 3,578 760Auditing Services 3,250 - - -Postage and Freight 175 44 15 29Insurance - General Liability 10,733 10,733 9,200 1,533Printing and Binding 674 169 66 103Legal Advertising 500 - - -Misc-Property Taxes 138 138 138 -Misc-Assessmnt Collection Cost 2,503 514 423 91Misc-Web Hosting 1,600 267 353 (86)Office Supplies 30 - - -Annual District Filing Fee 175 175 175 -
Total Administration 67,579 25,801 22,536 3,265Field
Contracts-Lake and Wetland 3,540 590 590 -Contracts-Fountain 900 150 - 150Contracts-Landscape 6,344 1,057 1,057 -Contracts-Mulch 7,740 4,670 4,670 -Contracts-Irrigation 1,440 240 240 -Contracts-Pest Control 6,000 1,000 1,000 -R&M-Grounds 1,000 250 - 250R&M-Lake 1,140 190 190 -R&M-Plant Replacement 13,499 2,400 - 2,400Misc-Contingency 11,353 - - -
Total Field 52,956 10,547 7,747 2,800
TOTAL EXPENDITURES 120,535 36,348 30,283 6,065
Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending November 30, 2019
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GRIFFIN LAKES
Community Development District General Fund
ANNUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($)
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV)
Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending November 30, 2019
Excess (deficiency) of revenuesOver (under) expenditures - (10,581) (8,941) 1,640
Net change in fund balance -$ (10,581)$ (8,941)$ 1,640$
FUND BALANCE, BEGINNING (OCT 1, 2019) 118,449 118,449 118,449
FUND BALANCE, ENDING 118,449$ 107,868$ 109,508$
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Griffin Lakes CDD Balance Sheet
Assets
►
Liabilities
►
►
Fund Balance
►
Accrued Expenses represents monthly legal services that will be paid in following month.
District has one MMA . (See Cash & Investments Report for details)
Community Development District
Accounts Payable represents invoices received that will be paid in following month.
Notes to the Financial Statements
In the General Fund, the District has assigned Reserves for various assets.
Report Date: 12/16/2019
The notes are intended to provide additional information helpful when reviewing the financial statements.
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Griffin Lakes CDD Statement of Revenues
Budget Analysis - Significant Variances
Account Name
Annual
Budget YTD Actual % of Budget
Administrative
Insurance-General Liability $10,733 $9,200 86%Contracts-Mulch $7,740 $4,670 60% Purchase of mulch as indicated in the budget.
Community Development District
Notes to the Financial Statements
Explanation
Paid in full.
Report Date: 12/16/2019
The notes are intended to provide additional information helpful when reviewing the financial statements.
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GRIFFIN LAKES
Community Development District Series 2008 Debt Service Fund
ANNUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($)
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV)
REVENUES
Interest - Investments 200$ 33$ 701$ 668$Special Assmnts- Tax Collector 343,466 73,507 60,541 (12,966)Special Assmnts- Discounts (13,739) (2,953) (2,420) 533
TOTAL REVENUES 329,927 70,587 58,822 (11,765)
EXPENDITURES
Administration
Misc-Assessmnt Collection Cost 6,869 1,411 1,162 249Total Administration 6,869 1,411 1,162 249
Debt Service
Principal Debt Retirement 160,000 - - -Interest Expense 166,709 83,355 83,592 (237)
Total Debt Service 326,709 83,355 83,592 (237)
TOTAL EXPENDITURES 333,578 84,766 84,754 12
Excess (deficiency) of revenuesOver (under) expenditures (3,651) (14,179) (25,932) (11,753)
OTHER FINANCING SOURCES (USES)
Contribution to (Use of) Fund Balance (3,651) - - -
TOTAL FINANCING SOURCES (USES) (3,651) - - -
Net change in fund balance (3,651)$ (14,179)$ (25,932)$ (11,753)$
FUND BALANCE, BEGINNING (OCT 1, 2019) 305,035 305,035 305,035
FUND BALANCE, ENDING 301,384$ 290,856$ 279,103$
Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending November 30, 2019
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November 30, 2019
GRIFFIN LAKES
Community Development District
Supporting Schedules
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GRIFFIN LAKESCommunity Development District
Discount / Property Tax Collector Gross Series 2008
Date Net Amount (Penalties) Appraiser Collection Amount General Debt Service
Received Received Amount Costs (1) Costs Received Fund Fund
Assessments Levied 468,607 125,141 343,466Allocation % 100% 26.70% 73.30%
11/21/19 77,706 3,301 - 1,586 82,593 22,052 60,541--
TOTAL 77,706$ 3,301$ -$ 1,586$ 82,593$ 22,052$ 60,543$
% COLLECTED 17.63% 17.62% 17.63%
TOTAL OUTSTANDING (2) 386,014$ 103,089$ 282,923$
(1) Marty Kiar, Property Appraiser, 427 parcels @ $2/parcel
Non-Ad Valorem Special Assessments
(Broward County Tax Collector - Monthly Collection Distributions)
For the Fiscal Year Ending September 30, 2020
ALLOCATION BY FUND
$-
$100,000
$200,000
$300,000
$400,000
$500,000
FY 2019
FY 2020
$468,607$468,607
$108,903
$82,59323.24%
17.63%
Assessment Chart as of november 30, 2019
Assessment levied
Assessments collected
Percentage collected
Report Date: 12/16/2019 7
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GRIFFIN LAKESCommunity Development District
ACCOUNT NAME BANK NAME YIELD BALANCE
OPERATING FUND
Super Checking Non-Profit Account CenterState Bank 0.00% $89,752Business Money Market Account BankUnited 1.75% 80,350
DEBT SERVICE AND CAPITAL PROJECT FUNDS
Series 2008 Reserve Fund U.S. Bank 1.50% 161,430Series 2008 Revenue Fund U.S. Bank 1.50% 60,714
Subtotal 222,144
Total $392,246
Cash & Investment Report
November 30, 2019
Report Date: 12/16/2019 8
Page Number 21
PostingDate
DocumentType
DocumentNo. Description Amount
ClearedAmount Difference
Outstanding Checks
11/20/2019 Payment 2097 PETER A. MAROCCO 184.70 0.00 184.7011/26/2019 Payment 2099 BROWARD CTY PROPERTY APPRAISER 854.00 0.00 854.00
Total Outstanding Checks...................................................................................................................... 1,038.70 1,038.70
G/L Balance 89,752.30
Bank Account No. 6606
Statement No. 11-19
Statement Date 11/30/2019
Statement Balance 90,791.00G/L Balance (LCY) 89,752.30
Difference 0.00
Ending G/L Balance 89,752.30
Subtotal 89,752.30
Outstanding Deposits 0.00
Negative Adjustments 0.00
Positive Adjustments 0.00
Subtotal 90,791.00
Outstanding Checks 1,038.70
Ending Balance 89,752.30
Differences 0.00
CenterState Bank - GF
Bank ReconciliationGriffin Lakes CDD
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Page Number 22
Fund
No.
Check /
ACH No.Date Payee Invoice No. Payment Description Invoice / GL Description G/L Account #
Amount
Paid
GENERAL FUND - 001
001 2086 11/05/19 BILLING, COCHRAN, LYLES, 158661 Legal Services- Sept 2019 ProfServ-Legal Services 531023-51401 $462.50
001 2087 11/05/19 INFRAMARK, LLC 45698 Management Srvs- Oct 2019 ProfServ-Mgmt Consulting Serv 531027-51201 $1,458.00
001 2087 11/05/19 INFRAMARK, LLC 45698 Management Srvs- Oct 2019 Postage and Freight 541006-51301 $7.30
001 2087 11/05/19 INFRAMARK, LLC 45698 Management Srvs- Oct 2019 Printing and Binding 547001-51301 $34.20
001 2087 11/05/19 INFRAMARK, LLC 45698 Management Srvs- Oct 2019 Misc-Web Hosting 549915-51301 $137.33
001 2087 11/05/19 INFRAMARK, LLC 45698 Management Srvs- Oct 2019 ProfServ-Dissemination Agent 531012-51301 $1,000.00
001 2087 11/05/19 INFRAMARK, LLC 45698 Management Srvs- Oct 2019 Misc-Web Hosting 549915-51301 $78.28
001 2088 11/08/19 DEPT OF ECONOMIC OPPORTUNITY 74025 2019/2020 DISTRICT FILING FEE Annual District Filing Fee 554007-51301 $175.00
001 2089 11/12/19 ADVANCED AQUATIC SERVICES, INC 10534164 NOV AQUATIC MAINT Contracts-Lake and Wetland 534021-53901 $390.00
001 2090 11/12/19 CUTTERS EDGE IRRIGATION SYSTEMS INC. 38665 Nov Landscaping/Pest Maint Contracts-Landscape 534050-53901 $528.62
001 2090 11/12/19 CUTTERS EDGE IRRIGATION SYSTEMS INC. 38665 Nov Landscaping/Pest Maint Contracts-Pest Control 534125-53901 $500.03
001 2091 11/15/19 BROWARD COUNTY TAX COLLECTOR 110619-0580 Stormwater Assessments- 2019 Misc-Property Taxes 549044-51301 $34.56
001 2092 11/15/19 BROWARD COUNTY TAX COLLECTOR 110619-0590 Stormwater assessments 2019 Misc-Property Taxes 549044-51301 $34.56
001 2093 11/15/19 BROWARD COUNTY TAX COLLECTOR 110619-0600 Stormwater Assessments- 2019 Misc-Property Taxes 549044-51301 $34.56
001 2094 11/15/19 BROWARD COUNTY TAX COLLECTOR 110419-0610 Stormwater Assessments- 2019 534336 549044-51301 $34.56
001 2095 11/15/19 CUTTERS EDGE IRRIGATION SYSTEMS INC. 38697 MULCH/PALM TRIMMING Contracts-Mulch 534065-53901 $4,670.00
001 2098 11/22/19 CUTTERS EDGE IRRIGATION SYSTEMS INC. 11023 OCT WET CHECK TEST Contract-Irrigation 534073-53901 $120.00
001 2099 11/26/19 BROWARD CTY PROPERTY APPRAISER 111519 POSTAGE SPEC ASSESS FY 2019 ProfServ-Property Appraiser 531035-51301 $854.00
001 2096 11/20/19 MADELINE T. DICOMO PAYROLL November 20, 2019 Payroll Posting $184.70
001 2097 11/20/19 PETER A. MAROCCO PAYROLL November 20, 2019 Payroll Posting $184.70
001 DD00193 11/20/19 TERESA B. WEST PAYROLL November 20, 2019 Payroll Posting $184.70
001 DD00194 11/20/19 BENNY BARAK PAYROLL November 20, 2019 Payroll Posting $184.70
Fund Total $11,292.30
Total Checks Paid $11,292.30
(Sorted by Check / ACH No.)
Payment Register by Fund
For the Period from 11/1/2019 to 11/30/2019
Community Development District
GRIFFIN LAKES
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Eighth Order of Business
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Unapproved 1
MINUTES OF MEETING
GRIFFIN LAKES
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Griffin Lakes Community Development
District was held Thursday, December 12, 2019 at 12:30 p.m. at City of Dania Beach, Department of Parks
& Recreation, Frost Recreational Complex, 300 N.E. 2nd Street, Dania Beach, Florida 33004. Present and
constituting a quorum were:
Benny Barak Chairperson
Peter Marocco Vice Chairperson
Linda Armstrong Assistant Secretary
Madeline DiComo Assistant Secretary
Teresa West Assistant Secretary
Also present were:
Ken Cassel (via telephone) District Manager
Vanessa Steinerts District Counsel
Harry Goldberg HOA Manager
Michael Cihal Cutter’s Edge
The following is a summary of the discussions and actions taken at the December 12, 2019 Griffin
Lakes Community Development District’s Board of Supervisors Meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
Mr. Cassel called the meeting to order and called the roll.
SECOND ORDER OF BUSINESS Public Comment on Agenda Items
o There not being any, the next item followed.
THIRD ORDER OF BUSINESS District Manager’s Report
A. Discussion of Griffin Lakes Landscape Report
➢ Discussion regarding the placement of aquatic plants in the ponds to help with the erosion along
the water line. A recommendation and pricing will be brought to the January meeting for
possible action.
➢ Mr. Goldberg discussed odors on the lakes. Lakes are to be inspected by the aquatic company
regarding possible source and report to the Board.
➢ Reports on the water quality in the lakes need to be sent to the Board on a monthly basis from
the manager.
➢ Discussion regarding the plants replaced on Anglers Way and the iguanas eating the freshly
planted plants. Possible change to different plants more resistant to being eaten by the iguanas.
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December 12, 2019 Griffin Lakes CDD
Unapproved 2
FOURTH ORDER OF BUSINESS Attorney’s Report
o There being no report, the next item followed.
FIFTH ORDER OF BUSINESS Supervisors’ Requests
o Board discussed new location.
On MOTION by Ms. Armstrong seconded by Mr. Barak with all in favor
moving the meeting location to the Villas at Harbor Isles HOA Offices,
2317 Clipper Place, Fort Lauderdale, FL 33312 was approved beginning
with the January 9, 2020 meeting.
SIXTH ORDER OF BUSINESS Audience Comment Period
o None.
SEVENTH ORDER OF BUSINESS Approval of Financial Report
o Ms. Armstrong noted invoice issues and wanted the Cutter’s Edge invoice fixed.
o Finance to provide a budget amendment to clarify the financials for the Audit at the next meeting.
On MOTION by Mr. Barak and Ms. Armstrong with all in favor the
financial report was accepted.
EIGHTH ORDER OF BUSINESS Approval of the Minutes of the November 14,
2019 Meeting
On MOTION by Mr. Marocco seconded by Mr. Barak with all in favor the
minutes of November 14, 2019 were approved.
NINTH ORDER OF BUSINESS Adjournment
There being no further business, the meeting was adjourned.
On MOTION by Mr. Barak seconded by Ms. West with all in favor the
meeting was adjourned.
___________________________ ___________________________
Secretary/Assistant Secretary Benny Barak, Chairperson
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