2020 exhibitor prospectus...prospectus. 2020 annual fall family medicine . weekend. the hotel at...
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Georgia Academy of Family Physicians • 3760 Lavista Rd Suite 100, Tucker, Ga 30084 • (404) 321-7445 • Fax (404) 321-7450 • www.gafp.org
2020EXHIBITOR PROSPECTUS
2020 Annual Fall Family Medicine
WeekendThe Hotel at Avalon
Date November 11-14
Exhibit Dates November 12-13
2020 Summer Family Medicine
WeekendSandestin Golf and Beach Resort
Date June 4-6
Exhibit Dates June 5-6
Georgia Academy of Family Physicians • 3760 LaVista Rd Suite 100 • Tucker, GA 30084 • www.gafp.org
Georgia Academy of Family Physicians • 3760 Lavista Rd Suite 100, Tucker, Ga 30084 • (404) 321-7445 • Fax (404) 321-7450 • www.gafp.org
Who is GAFP?The Georgia Academy of Family Physicians is an association that represents family physicians in the state of Georgia. There are 3,000 members that include active, retired, family medicine residents, and Georgia medical students interested in family medicine. The GAFP is led by a Board of Directors comprised of active members from around the state. Over 92 percent
of board-certified family physicians in the state of Georgia are members of the GAFP.
The GAFP is the only medical society devoted solely to primary care. Nearly one in four of all office visits are made to general and family physicians. Today, family physicians provide the majority of care for America’s underserved and rural populations.
Georgia Academy of Family Physicians • 3760 Lavista Rd Suite 100, Tucker, Ga 30084 • (404) 321-7445 • Fax (404) 321-7450 • www.gafp.org
Inv itation to Exhibit The Georgia Academy of Family Physicians (GAFP) and Georgia Primary Care Association
(GPCA) invites you to participate in the 2020 GAFP/GPCA Joint Meeting at the Sandestin
Golf and Beach Resort, Destin, FL, June 4-6, 2020. This meeting is one of the premier
educational events for family physicians from around the state of Georgia, drawing hundreds
of family medicine physicians each year. For GAFP and GPCA industry partners and related
organizations, this event is an unparalleled opportunity to make and solidify relationships
through person-to-person communications and marketing. Reserve your booth space today!
Included in your exhibit booth rental package • Booth space which includes: carpeted space, table, two chairs, and
trash can• Booth identification sign• Unlimited complimentary exhibitor badges • One complimentary exhibitor/badge per 8x10 ft of exhibit space
(maximum 2) • Listing on www.gafp.org website• Listing in the final program • Discounted exhibitor hotel rates • Exhibitor Service Kit
Summer MeetingSandestin Golf and Beach Resort
9300 Emerald Coast Parkway Miramar Beach, FL 32550
Phone: 800-320-8115
Fall MeetingThe Hotel at Avalon
9000 Avalon Boulevard Alpharetta, GA 30009 Phone: 678-722-3600
Sandestin Golf and Beach Resor t The Hotel at Avalon
Georgia Academy of Family Physicians • 3760 Lavista Rd Suite 100, Tucker, Ga 30084 • (404) 321-7445 • Fax (404) 321-7450 • www.gafp.org
Past GAFP Industr y Par tners4UMDAbbottAbbVie SynthroidAbbVieAerolaseAffinity BankAledade Inc.ALK, INCAlleHealthAlliant GMCFAmarin PharmaAmedisysAmerican Board of Family Medicine
(ABFM)American Commerce BankAmerigroup GA Managed Care CompanyAmeriHealth CaritasAmgenAndaMEDSArchbold Medical CenterAstraZenecaAthena HealthAtlanta Center for Reproductive MedicineAtlanta Fibroid CenterAventic-GroupAvisenaBako DiagnosticsBlue Cross Blue Shield of GeorgiaBristol Meyers SquibbBoston Heart DiagnosticsBoehringer Ingelheim Pharmaceuticals,
Inc.Cancer Treatment Centers of AmericaCanvas Medical Capital X-RayCareSourceCaravan Health Cempra PharmaceuticalsChartSpanChildren’s Healthcare of AtlantaCigna Health SpringCircleLink HealthClaytonCarter CPAClient Solutions Community Primary Care of GeorgiaConfirmatrix LaboratoryCypress Concierge MedicineDepartment of Public Health– Newborn
Screening, Women’s Health, BCW, CMS, & STD/HIV
dermani MEDSPA®Diatherix Laboratories, LLCEHRC Group LLCECR PharmaceuticalsEli Lilly and Company
Emory Rollins School of Public HealthEPIC ImmunizationFIGmdFloyd Medical CenterGA-HITECGaldermaGenzyme, A Sanofi CompanyGeorgia Aids and Training CenterGeorgia Alzheimer’s AssociationGeorgia Army National GuardGeorgia Association of Physician
AssistantsGeorgia Behavioral Health ProfessionalsGeorgia Center for Oncology Research
and EducationGeorgia Department of Community
HealthGeorgia Health Information NetworkGeorgia Hospital Association-Compass
PTNGeorgia Partnership for TelehealthGeorgia Primary Care Association Greenway MedicalHCA HealthcareHealth ParadigmHealthcare Procurement SolutionsHealthwaysHealth Wright TechnologiesHEINE LTD, USAHuman Touch, LLCIdeal Protein of AmericaInnovation CompoundingJackson & CokerJackson HealthcareJenCare Senior Medical CenterJust the Right BalanceKowa PharmaceuticalsLiberty Regional Medical CenterLifePoint HealthLillyLincareLipoScienceLocumTenens.comMarley DrugMcLeod PhysicianMeda PharmaceuticalsMedicus Insurance CompanyMedMal Direct Insurance CompanyMedusindMercer University Medical Libraries and
LRCMerckNational Center for Primary Care at
Morehouse School of MedicineNational Kidney Foundation
Navicent Health Physician GroupNortheast Georgia Health SystemNorthside Hospital Palmetto Health-USC Medical GroupPathGroupPatient FirstPeach State Health PlansPfizer, Inc.Pfizer VaccinesPharmaDermPharmanex/NuskimPhysicians’ Alliance of AmericaPiedmont Healthcare Primary Diagnostic SystemsPrivate Practice DirectPrivia Medical Group of GeorgiaPrivis HealthPurdue PharmaQuad MedQualityImpact (COSEHC)Ryse WellnessSanofi PasteurSanofi Institutional Sales, Atlanta Senior Wellness SolutionsSherwood MedcareShireStrategic Healthcare Partners (SHP)Southeastern Primary Care Consortium,
Inc. Atlanta Area Health Education Center (SPCC Atlanta AHEC)
SuccessEHSSunovionsynAllergy, LLCSynsor MedThe Southeast Permanente Medical
Group, Inc.TAG1 Pharma IncTakedaTalbott RecoveryThermo Fisher ScientificTier3MDTift Regional Medical CenterTopcon Healthcare SolutionsTophikos Nutritive HealthUnited Allergy ServicesUnited HealthcareUS Army Healthcare RecruitingVaxCare VeritasVillageMD GeorgiaVITAS HealthcareWolters KluwerWellCare of GeorgiaWellStar Health System
Georgia Academy of Family Physicians • 3760 Lavista Rd Suite 100, Tucker, Ga 30084 • (404) 321-7445 • Fax (404) 321-7450 • www.gafp.org
Preliminary 2020 Summer CME Meeting
ScheduleJune 4-6, 2020
Sandestin Golf and Beach Resort • Destin, FL
Summer Exhibitor PackageIncludes tabletop exhibit with draped tables, two chairs,
listing in program, and promotion of your support through the meeting an invitation to participate in all
GAFP/GPCA social activities.
Thursday June 4 2:00pm - 5:00pm Move‐In
6:00pm - 7:30pm Welcome Reception
Friday, June 56:00am - 7:00am Move‐In
7:00am - 8:00am Breakfast in Social & Information Hub
8:00am - 12:00pm Hall Open
10:00am - 11:30pm Break in the Social & Information Hub
11:30am - 12:00pm Announcements/Games in the Social & Information Hub
Saturday, June 67:00am - 8:00am Breakfast in Social & Information Hub
8:00am - 12:45pm Hall Open
11:00am - 12:15pm Break in the Social & Information Hub
12:15pm - 12:45pm Announcements/Games in the Social & Information Hub
12:45pm Dismantle Social & Information Hub
* Conference schedule subject to change
Preliminary 2020 Annual Fall CME Meeting
ScheduleNovember 11-13, 2020
The Hotel at Avalon • Alpharetta, GA
Fall Exhibitor PackageIncludes carpeted space, table, two chairs, booth sign,
trash can, program listing, and promotion of your support throughout the meeting. Each booth is limited to two
representatives at any given me.
Wednesday, November 113:00pm - 6:00pm Industry Partner Move‐In
Thursday, November 126:00am - 7:00am Industry Partner Move‐In
7:00am - 8:30am Breakfast in Social & Information Hub
8:30am - 2:30pm Social & Information Hub Open
12:30pm - 2:30om Lunch in Social & Information Hub
3:00pm Social & Information Hub closes
5:00pm - 7:00pm Welcome Reception (Industry Partners encouraged to attend)
Friday, November 137:30am - 8:30am Breakfast in Social & Information Hub
for Registrants
8:30am - 12:15pm Social & Information Hub Open
12:15pm - 2:00pm Lunch in Social & Information Hub for Registrants
2:00pm Dismantle Social & Information Hub
* Conference schedule subject to change
Georgia Academy of Family Physicians • 3760 Lavista Rd Suite 100, Tucker, Ga 30084 • (404) 321-7445 • Fax (404) 321-7450 • www.gafp.org
2020 Meeting Suppor t Oppor tunities
Deadline to suppor t GAFP 2020 meetings is May 20, 2020.
*Support opportunities do not rollover intoanother calendar year*
Silver Suppor ter — $3,500• Exhibit at BOTH 2020 meetings - preferred location• Bag Insert at both meetings• Half Page Ad in Program Book at BOTH meetings• Acknowledgement as Silver Supporter
Savings of $1,000
Bronze Suppor ter — $2,950• Exhibit at BOTH 2020 meetings• Bag Insert at Fall meeting• Quarter Page Ad in Program Book at BOTH meetings• Acknowledgement as Bronze Supporter
Savings of over $500
Platinum Suppor ter — $7,000• Exhibit at BOTH 2020 meetings – prime location• Bag Insert at BOTH meetings• Full Page Ad in Program Book BOTH meetings• Web Support Recognition• 1 E-Newsletter Ad per meeting• GAFP Member Mailing Labels (one-time use)• Acknowledgement as Platinum Supporter
Savings of $1,500
Gold Suppor ter — $5,000• Exhibit at BOTH 2020 meetings - prime location• Bag Insert at BOTH meeting• Full Page Ad in Program Book at BOTH meetings• Web Support Recognition• Acknowledgement as Gold Supporter
Savings of $1,000
GardenEntrance
LINKSIDE CENTER
KITCHEN DOCK
Sandestin Beach and Golf ResortGrand Ballroom A&B
45 – Tabletop Exhibits
DeskWater
Men’s Restroom
Women’s Restroom
A B
9ft Aisle
Sandestin Golf and Beach Resor t
Linkside Ballroom A&B
Georgia Academy of Family Physicians • 3760 Lavista Rd Suite 100, Tucker, Ga 30084 • (404) 321-7445 • Fax (404) 321-7450 • www.gafp.org
GAFP Promotional Oppor tunities
Relax & Recharge Lounge Suppor ter – $7,000 (Limit 1 per meeting)GAFP attendees work hard – both in their daily lives and at the meeting. Help GAFP create a comfortable atmosphere while promoting your company to our physicians. Make their lives a little easier by giving them a place to network/mingle/work during the 2020 Annual Fall Meeting.
This attendee lounge will be located inside the Social & Information Hub.
(This support opportunity does not include booth space)
Includes:• Recognition as a supporter in the print/digital material• Logo’d signage inside and outside the space • Couch, chairs, and tables in this space with logo’d table
decals
Coffee Break Suppor ter – $1,500 per break (Limit 2 per meeting)(This support opportunity does not include booth space)
Includes:• Recognition via prominent signage at break• Recognition as a supporter in the print/digital material• Acknowledgement on conference website including
company logo
Mobile Charging Station – $2,000 per station (Limit 2 per meeting) (Company logo on tower at the charging station)
A popular traffic builder, the phone charging station allows attendees to charge a wide variety of electronic devices so there’s no need to leave the event to conduct other business. Two stations will be conveniently located throughout the exhibit hall and meeting space. Your company logo will be prominently placed on the phone charging station.
Meter Board Suppor ter – $500 (Limit 2) (AM ONLY) *(Logo included on meter board displayed at the conference)
Gain visibility and reach attendees in the Exhibit Hall with a custom message that will be placed in one of the high-traffic areas. Meter boards are double sided.
Product Theaters2020 Product Theaters Oppor tunit ies2020 Summer Family Medicine CME Weekend Dates: June 4-6, 2020 Location: Sandestin Golf and Beach Resort – Destin, FL Conference Attendance: 200+ family physicians & other healthcare providers
2020 Fall Family Medicine Weekend Dates: November 11-13, 2020 Location: The Hotel at Avalon – Alpharetta, GA Conference Attendance: 400+ family physicians & other healthcare providers
Administrative Fees$6,000 — Summer Family Medicine CME Weekend + the cost of food and beverage
$8,500 — Fall Family Medicine Weekend + the cost of food and beverage
(Important: 25% of the administrative fee is due with submission of each application)
Use your Product Theater for:• Brand and product positioning – reinforce, elevate and
differentiate your organization as a thought leader among corporate and exhibiting companies.
• Awareness recall and reach – network with current and future customers and increase visibility to key influencers and decision makers.
• Targeted Marketing – direct access to family physicians and other primary care healthcare professionals.
• No duplicate topics allowed per time slot.• Applications will be accepted and approved on a first-
come, first-serve basis.
For more information on Product Theaters contact our Director of Education, Felicia Kenan at [email protected].
Other Promotional Oppor tunities • Mobile App Supporter• Newsletter Banner Ads• Slideshow Ads • Conference Program Ads• Support Signage• Active Membership Mailing List• Bag Inserts• Meeting Bags• Lanyards
Georgia Academy of Family Physicians • 3760 Lavista Rd Suite 100, Tucker, Ga 30084 • (404) 321-7445 • Fax (404) 321-7450 • www.gafp.org
Exhibit Package Pr icingThe Georgia Academy of Family Physicians would like to invite your organization to be an integral part of our 2020 meetings. We are offering the opportunity to exhibit at both of our meetings, providing exposure to our members. Exhibiting at these meetings is an excellent way to showcase your commitment to the family physicians in Georgia.
Suppor t Oppor tunitiesIncludes 8x10 and/or 10x10 booth at BOTH Meetings and additional meeting promotions. See Support Opportunities page.
n Platinum Supporter – $7,000 n Gold Supporter – $5,000 n Sliver Supporter – $3,500 n Bronze Supporter – $2,950
Special Off er | Pre-Pay to Exhibit at BOTH Meetings: $2,500
Exhibit Contractn YES, I wish to pre-pay to exhibit at BOTH meetings listed above, for the package price of $2,500. * Deal expires April 20th*
I will NOT exhibit at BOTH meetings, but will exhibit at the meeting indicated below: n Summer Family Medicine Weekend - $1,200 n Annual Scientific Assembly - $2,150
Additional Add-Ons & Adver tising Oppor tunities
SUMMERFamily Medicine WEEKEND
Attended by GAFP & GPCA Physicians, Residents & Medical Students Single Event Cost: $1,200
($1,000 if paid before March 24th)
Attended by GAFP Physicians, Residents & Medical Students Single Event Cost: $2,150
($1,950 if paid before September 21st)
n Bag Insert ..........................................................................$295n Meeting Bag Supporter ..................................................$3,000
(Company logo displayed on totes) (Limit 1) (AM ONLY)n Lanyard Supporter ........................................................ $2,000
(One-color logo imprinted on lanyards) (Limit 1 per meeting)n Corner Booth ....................................................................$100n E-newsletter Banner Ad ....................................................$300n Slideshow Ad .....................................................................$400n Welcome Reception Supporter ...................................... $2,000n Coffee Break Supporter .................................................. $1,500n Conference WIFI Supporter ..........................................$1,000 n GAFP Mailing Labels .......................................................$500n Relax and Recharge Lounge Supporter ..........................$7,000 n Mobile Charging Station ..............................$2,000 per station
(Limit 2)
n Business Solution Track Supporter - (AM ONLY)* ........$2,500 n Mobile App Supporter - (AM ONLY)* ...........................$5,000n Mobile App Ads - (AM ONLY)* .......................................$300n Meter Board Supporter - (AM ONLY)* .............................$500
(Limit 2)n Directional Floor Decals - (AM ONLY)* ....................... $1,500
(Limit 3) (Request must be made by May 1st)
*Only Available during Annual Meeting (AM ONLY)
Program Ads (either meeting)n Full Page ...........................................................................$495n Half Page ..........................................................................$250n Quarter Page ..................................................................... $125
TOTAL AMOUNT DUE: $__________
Deadline to Exhibit at BOTH Meetings — Apr il 20th, 2020
Annual Scientific
ASSEMBLY
Georgia Academy of Family Physicians • 3760 Lavista Rd Suite 100, Tucker, Ga 30084 • (404) 321-7445 • Fax (404) 321-7450 • www.gafp.org
GAFP Exhibit ContractExhibit space will be assigned on a first-come, first-serve basis, according to the date the contract and payments are received.
Company Information (please type or print clearly)
Company Name (print exactly as you wish it to appear) ________________________________________________________________
First Time Exhibitor? n Y n N
Name ___________________________________________________ Title _______________________________________________
Address _________________________________________________ City/State/Zip ________________________________________
Phone Number _________________________ Fax ________________________ Mobile Number _________________________
E-mail __________________________________________________ Access to Electricity Needed? n Y n N
Exhibitor Information (List at least (1) representative to receive the Exhibitor Service Kit)
Name ___________________________________________________ Email ______________________________________________
Name ___________________________________________________ Email ______________________________________________
Rules/RegulationsAny company which reserves a booth space and does not inform GAFP of its plans for non-attendance will not be permitted to participate in future GAFP exhibitions and will also forfeit 100% of the total cost of the exhibit space assigned.
Signature (required) ____________________________________________________ Date (required)_________________________
Payment Information (GAFP Tax ID# 58-6044158)
Payment in full required by May 22, 2020
n Check – payable to GAFP
n AMEX n MasterCard n VISA n DISCOVER
Cardholder’s Name ___________________________________
Card #* ____________________________________________
Expiration Date ______________________________________
Street Address _______________________________________
City/State/Zip _______________________________________
Security Code _______________________________________
Signature ___________________________________________
Please sign and return with payment to: Georgia Academy of Family Physicians 3760 LaVista Rd Suite 100, Tucker, GA 30084
Phone: 404-321-7445 • Fax: 404-321-7450 Email: [email protected] • www.gafp.org
GAFP Rules & Regulations for Exhibitors When the exhibit space is open, it is required that a representative be present at your booth.
Rules, Regulations, Ethics All requests for exhibit space must be made by completing and returning the Exhibit Application and Contract. Locations are indicated on the floor plan. Exhibit space will be assigned according to the date each application and deposit is received at the GAFP office. Every effort will be made to comply with your choices; however, GAFP reserves the right to relocate booth assignments to ensure a compact, well-knit show.
Note: Payment is required before booth setup.
Cancellation Submitting this agreement obligates you for the full amount unless GAFP receives written cancellation 60 days prior to the meeting, in which case $100 of your payment is non-refundable. There will be no refunds for cancellations received less than 60 days prior to meeting.