2020 reopening plan...st. philip neri catholic school reopening plan 2020 4glossary of terms used in...

2020

Reopening

Plan

St. Philip Neri Catholic School Reopening Plan 2020 2

Rationale behind this plan

• The SPN Reopening Plan is meant to provide guidance for, explanation of, and parameters for operating in the upcoming school year in a variety of scenarios. A multitude of logistical issues are covered. It is the desire of the school, and the expectation of the Office of Catholic Schools, that SPN will be in session during normal hours and days during this school year. This plan includes contingencies should the COVID-19 situation requires changes to school operation.

How this plan was developed

• Guidance, discussion, and collaboration with the Office of Catholic Schools, the Louisiana Department of Education, and other Principals in the Archdiocese.

• Review of guidelines, requirements, and recommendations provided by Office of Public Health, American Academy of Pediatrics, Centers for Disease Control, Louisiana Department of Education, and the Office of Catholic Schools.

• Formal and informal discussions with teachers individually and in differently sized groups.

• Consultation with a “COVID Consideration Committee” established by the school. Members included faculty members and current parents as well as school administration.

• The SPN Reopening Plan has been reviewed by the BRACE program through Tulane Medical School. BRACE provided further guidance and consultation concerning the plan.

Non-negotiables established by COVID Consideration Committee

• All recommendations for reopening will: take a “common sense” approach, put student and faculty health and safety first, be clearly communicated to all stakeholders, seek to ensure the flow of education, and provide as much routine and normalcy for students as possible.


Glossary of terms used in this plan (Page 1 of 2)

• Enrichment- Non-core classes at SPN (PE, Library, Computer, Music, Spanish, Art, Drama)

• Horizontal alignment- Assuring that assessments meet the skills, concepts, and knowledge being taught. Ensuring that key abstract concepts are a part of all subject areas within the grade level.

• Hybrid Learning Scenario- A combination of in-person and virtual learning. This may be necessary for a student who is quarantined and cannot physically attend school.

• INC- Individual Needs Committee. The members of the school faculty that review student evaluations and put minor educational adjustments in place for those students.

• LDOE – Louisiana Department of Education.

• Pods- Essentially a homeroom that stays together for the entire school day and does not mix or interact with another homeroom.

• SPN Distance Learning Plan- The plan established by the school for use if school closes due to a public health emergency. This plan was formed based on lessons learned during the closure at the end of the 2019-2020 year.


Glossary of terms used in this plan (Page 2 of 2)

• Traditional Learning Scenario- Students attending the “brick and mortar” school during normal operating hours and learning in-person in the most routine way possible.

• USCCB- United States Council of Catholic Bishops

• Vertical alignment- Ensuring that what students learn in one grade level prepares them for, and leads them to what they will learn in the next. The attempt to identify and address “gaps” in learning of key skills, concepts, and knowledge from year to year.

• Virtual Learning Scenario- A completely virtual learning environment accomplished almost exclusively through the use of technology. This scenario would go into effect if the school has to physically for any reason, including close due to civil government mandate or public health emergency. Even when the school buildings are closed, learning opportunities are offered and student growth continues in this scenario.


Table of Contents

•Operational Considerations and Modifications…..Pages 7-30

• Instructional Considerations and Modifications…..Pages 31-46

•Spiritual/Emotional Considerations and Modifications…..Pages 47-54

•Staff/Community Considerations and Modifications…..Pages 55-64


Operational Considerations and Modifications

Scheduling

PK3, PK4, Kindergarten Grades 1, 2, 3, 4 Grades 5, 6, 7

• Students will report to class upon

arrival at 8:00. Normal arrival

procedures remain in place. PK

parents will mask, drop students at

the door of the building, not the

classroom. Drop off ends at 8:30.

Students arriving after 8:30 should

buzz in at Gate 1 and report

immediately to the school office.

• Students will remain in their class

“pods” throughout the day.

• Enrichment teachers will go to the

homerooms.

• Lunch, recess will be scheduled to

avoid interaction with other

classes.

• Dismissal will be altered in

accordance with new school-wide

dismissal plan.



procedures remain in place. Drop

off ends at 8:30. Students arriving

after 8:30 should buzz in at Gate 1

and report immediately to the

school office.



• Students will not switch classes

during the day.

• Enrichment teachers will go to the

homerooms.



classes.



dismissal plan.



procedures remain in place. Drop

off ends at 8:30. Students arriving

after 8:30 should buzz in at Gate 1

and report immediately to the

school office.



• Students will not switch classes

during the day.

• Students will go to enrichment.



classes.



dismissal plan.



Physical Settings for Instruction


• Moveable hard, clear dividers

are being obtained to create

separate “cubicle” work areas

for students at classroom

tables.

• “Carpet time” and other

flexible seating group

instruction will now use six

feet of distance between and

around all students, to the

maximum extent possible.

• Six feet of distance between and

around student desks will be

maintained, to the maximum

extent possible.

• All students in individual desks that

all face the same direction in the

classroom.

• Severely reduced group work areas

in the classrooms (spacing a small

number of students at one table,

all facing the same way, wearing

masks, table cleaned between each

small group; teacher supervision).

• Teacher instruction will be mainly

at the front of the room, near

interactive board, creating physical

distance between teacher and

students.

• Six feet of distance between

and around student desks will

be maintained, to the

maximum extent possible.

• All students in individual desks

that all face the same direction

in the classroom.

• Teacher instruction will be

mainly at the front of the

room, near interactive board,

creating physical distance

between teacher and students.



Arrival and Dismissal




procedures remain in place. PK

parents will mask, drop students at

the door of the building, not the

classroom.

• PK dismissal at 3:20 from Gates 2

and 3 will continue. Students will

be socially distancing while waiting.

Parents will be socially distanced

while picking up. Parents will not

enter campus.

• All Kindergarteners and PK

students with older siblings will use

new school-wide dismissal plan.

Students socially distanced while

waiting, no parents exit vehicles.

• Maps and explanation follow this

page.



procedures remain in place.

• Students in these grade levels will use

new school-wide dismissal plan.

Students socially distanced while

waiting, wearing masks. No parents

exit vehicles.

• Maps and explanation follow this

page.

K

A

W

A

N

E

E

OL

Y

M

P

I

C

ELC

PC

Church

Whitetop

EXIT and

Right turn

ONLY

ENTRANCE

ONLY

EXIT and

Right turn

ONLYENTRANCE

ONLY

Rectory

Grass

Grass

ONE

WAY

Morning Arrival

This side of the parking lot is for parking and

walking PK students to class through Gate 3. Gate

3 will open at 8:00.

You can either arrive from the entrance on

Kawanee nearest Building 1 or from Olympic and

use the one way “cut-through”. Depart by using the

exit on Kawanee nearest Church and turn RIGHT.

Students in K-7 cannot be walked to class. If you

have a student in PK as well as students in Grades K-

7, you may walk them all to Gate 3. From there, you

may walk the PK student to class. K-7 students will

be directed through a side gate, to the whitetop

and, from there, to their homerooms.

Gate 4

Whitetop Gates

Morning Arrival

Students in grades K-7

should be dropped off by

car through this arrival

point. Enter from Olympic

and drive down to the

whitetop. After dropping

off, move up the middle

lane to exit immediately,

use the far right lane to go

drop off at ELC.

Building

1Building

2

Assembly

Hall

If you are dropping off at

ELC first, then walking to

whitetop, please use

sidewalks. Do not walk

through the parking lot.

No parent is allowed to

enter campus through the

whitetop during arrival.

Parents walking PK students in will be allowed to go

as far as the door to the school building, where a

teacher or assistant will take your child to class. All

parents walking in must wear a mask.

K

A

W

A

N

E

E

OLYMPIC

ELC

PC

Church

Building

1 Building 2 Assembly Hall

EXIT and

Right turn

ONLY

ENTRANCE

ONLY

EXIT and

Right turn

ONLYENTRANCE

ONLY

Rectory

Grass

Grass

ONE

WAY

Gate 1 Gate 2 Gate 3 Gate 4

Driveway to porte-cochere

#1 For 3:30

dismissal:

Enter on

Olympic,

move to

center lane,

drive onto

whitetop

#2 Students

enter vehicles

on whitetop,

vehicles exit

whitetop. This

pick is available

for Grades K-7

and PK3, PK4

siblings of those

students.

#3 Vehicles

proceed to

parking lane

closest to

Church, exit

on Kawanee

PK4 dismissed at Gate 2, PK3

at Gate 3 at 3:20. Park and

walk up to get students.

Whitetop

#3a If you have

students that need to

be buckled in, enter

driveway to porte-

cochere to park and

buckle, then proceed

to exit on Kawanee.

Afternoon Dismissal 2020-2021: How does it work?

PK3 and PK4 students with no older siblings

• Park in the lot between the school and the Church.

• Get out of your vehicle and stand at the appropriate gate.

• Wear a mask and socially distance yourself from others who are picking up

students.

• At 3:15:

• PK3 and PK4 students who are designated to go to aftercare will be brought to

the Assembly Hall.

• At 3:20:

• PK3 students are dismissed at Gate 3

• PK4 students are dismissed at Gate 4

• At 3:30:

• Remaining students brought to the Assembly Hall.

• Siblings of older K-7 students brought to Assembly Hall to be picked up by the

older siblings for the main 3:30 dismissal.

• In the case of rain at dismissal, Gates 2 and 3 will be open, parents will pick up from

classrooms. Masks are required for those picking up. Please socially distance and

leave campus as soon as you have picked up your child.

Afternoon Dismissal 2020-2021: How does it work?

K-7 students and PK3/PK4 with older siblings

• No one will exit their vehicles during the 3:30 dismissal.

• Please have a sign in your windshield that clearly indicates the names of all students you are picking

up.

• Enter the “back” parking lot (between the Church and the ELC/Parishioners’ Center) from Olympic

Drive.

• You will be funneled into the middle lane of the parking lot. Once in the middle lane, you will be

directed into two rows. The first vehicle will be placed into the right row. The second vehicle will be

placed into the left row. The rows will continue to be filled in this fashion.

• As you approach the whitetop, the teacher on duty will let one vehicle proceed at a time, starting

with the right lane, then the left, in alternating order. Please only pull forward when directed.

• Drive up the ramp onto the whitetop.

• Pull all the way forward, as indicated by teachers on duty. Your students will be loaded into your

vehicle.

• Students will be waiting, grouped alphabetically by last name. PK3 and PK4 siblings will be picked up

by older students before heading out to the whitetop. Families with children in grades K-7 will meet

their siblings on the whitetop in their appropriate “last name” spaces.

• Exit the whitetop as indicated on the map. Proceed to the far right lane of the main Church parking

lot toward Kawanee. Exit to Kawanee and turn right.

• If you need to buckle your students in, allow teachers to load them into your vehicle, exit the

whitetop, and proceed to the lane that runs under the Porte Cochere. Park and buckle your students

in. Once students are secure, exit the Porte Cochere lane and rejoin the exiting vehicles.



Screening


• Students will be screened by teacher (or assistant) at door of

classroom before entering.

• Students who register fever of 100.4 or higher will be sent to office

and quarantined. These students will be rechecked in 15 minutes. If

fever persists, student will be sent home.

• Students must be fever, vomit and diarrhea free without aid of

medication for 48 hours before returning to school.

Faculty: Faculty members will have temperature check upon arrival in school office before

signing in. Protocols for fever and illness that are in place for students apply to faculty

members as well.



Food Services

PK3, PK4, Kindergarten Grades 1-7

• School Food Service will still

provide lunch and staffing.

• Students will still be allowed to

bring lunch.

• In PK4, K- each homeroom will

alternate lunch location

weekly among three

possibilities: Assembly Hall,

classroom, outdoors.

• All water fountains on campus

are currently being replaced

with touchless water-filling

stations. All students and

faculty members must bring a

water bottle to campus each

day.

• School Food Service will still provide lunch and

staffing.

• Students will still be allowed to bring lunch.

• Each homeroom will alternate lunch location weekly

among three possibilities: Assembly Hall, classroom,

outdoors. Assembly Hall will divided in half with

cubicles to create two useable physical spaces.

• All water fountains on campus are currently being

replaced with touchless water-filling stations or are

being converted to be touchless. All students and

faculty members must bring a water bottle to campus

each day.

All Grades- Students will be allowed to bring a snack daily for themselves. No

“shared”/“class” snacks or birthday snacks/treats will be permitted at this time.



Transportation


• All field trips and off campus activities and events

have been cancelled for the upcoming school year.

• SPN no longer has use of Jefferson Parish bus due to

Jefferson Parish school time changes.

• Arrival and dismissal are addressed in other sections

of this plan.



Extended Care


• Before Care:

• Continues to operate during normal hours (7:00 AM-8:00 AM).

• All students will be temperature checked before entering before care.

• Parents buzz students in at Gate 4. Parents of PK students walk them in at Gate 4. Parents must wear masks.

• Students in Grades 1-7 must wear a mask to enter.

• Students will be housed in the Assembly Hall, socially distanced, divided by homeroom and grade level, to the

maximum extent possible. Assembly Hall divided with partitions into two usable spaces.

• At 8:00, students in Grades K-7 will be sent to their homerooms. PK students must be picked up from the

Assembly Hall by the classroom teacher or assistant.

• After Care:

• Continues to operate during normal hours (3:45 PM-6:00 PM).

• All students will be temperature checked before entering aftercare.

• Parents will be buzzed through Gate 4 to pick up students. Parents must wear masks.

• Students will be housed in the Assembly Hall initially, socially distanced, divided by homeroom and grade level, to

the maximum extent possible. Assembly Hall divided with partitions into two usable spaces.

• Different aftercare groups will utilize different areas of campus for outdoor play during aftercare while

maintaining as much social distance between students as possible.

Please note: Use of extended care could present additional risks as static groups of students will be

different than their classroom groups/”pods” that are in place during the school day. If possible, we do

encourage that our families use options other than extended care this school year.



Sanitation and Supplies


• Proper cleaning and sanitizing supplies have been obtained through

our usual vendors.

• A master list of supplies needed was created after review of various

governmental and organizational recommendations and guidelines.

• Cleaning supplies will be utilized by all staff regularly throughout the

day.

• Hand sanitizing will be available across campus in every classroom

and usable space.

• School maintenance staff will clean/sanitize Building 1 each evening.

Outside cleaning contractor will clean/sanitize Buildings 2 and 3 each

evening.



Attendance

Traditional Hybrid Virtual

• Attendance will be taken

in homeroom through

electronic gradebook.

• Parents should call

school to report a

student absent for the

day.

• Normal school

attendance policies will

be in place.

• Students will answer a

Google Form in order to

take attendance.

• If attendance

requirements are not

waived by the Louisiana

Department of

Education, students will

answer a Google Form in

order to take

attendance.



Finances


• Financial obligations to the school for

students/families remain as normal.

• Budget has been created and submitted to OCS and

is closely watched and maintained by school

administration and school business manager.

• Outside accounting is now done through the

Archdiocese Accounting Office.



Tuition Management


•Tuition payments can be made

online, by mail, or using the

student as an intermediary.



Procedure for Positive Cases, Exposure, Illness


● All student illnesses will continue to be reported to the school through the school Office

Manager.

● Once the school is notified of an exposure all affected parties will be notified.

○ Regional Medical Director/Office of Public Health

○ Office of Catholic Schools

● All faculty members need to report a positive case of COVID-19 directly to the principal.

● Anyone who tests positive for COVID-19 must not return to school until determined to

be non-infectious by their doctor.

● Determinations regarding the possibility of shutting down a class or moving the school

to remote learning for a time will be made upon guidance and consultation from the

Office of Public Health. Details from the Louisiana Department of Education follow this

page.

● A positive case of COVID-19 does not necessarily warrant classroom or school closure.



Responding to Positive COVID-19 Cases (from LDOE)


***St. Philip Neri School will adhere to and abide by the guidelines provided by the Louisiana Department of

Education in regards to positive COVID-19 cases on our campus:

1. If a school becomes aware of a presumptive positive case of COVID-19, the child must not attend school

until determined to be non-infectious by their doctor.

2. Parents will be notified by SPN and may be notified by the Office of Public Health if their child may have

been exposed to the case of COVID-19, along with any next steps.

3. If it is determined that a school was the focus of infection of COVID-19, the school superintendent, in

consultation with the Office of Public Health, will determine if the school should remain open or should

close for a period of time. A positive case of COVID-19 does not necessarily warrant classroom or school

closure.

***St. Philip Neri School has the means and the materials to clean common areas, restrooms, classrooms,

and other high touch areas frequently throughout each school day. SPN will clean and sanitize the campus

each evening in preparation for the upcoming school day. In the event of a positive COVID-19 case, the

student’s classroom will be sanitized in accordance with CDC/LDH recommendations.



Face Covering Policy

PK3, PK4, Kindergarten Grades 1, 2, 3 Grades 4, 5, 6, 7

• Students in these grade levels

are not required to wear face

coverings.

• Parents who wish to send their

students with face coverings

are welcome to do so.

• School will provide each

faculty member and each

student with one washable

mask. Individuals are welcome

to wear any masks of their

choosing. No offensive designs

allowed.

• Students will wear masks/face coverings during arrival, dismissal, and

any time they transition from one area of campus to another. (Grades

1-7)

• One temperature-checked with hands cleaned/sanitized and when in

possession of all necessary materials at the desk, socially distanced

from others, students in Grades 1 and 2 may remove masks. Students

in Grades 3-7 must wear masks to the extent possible.

• School will provide each faculty member and each student with one

washable mask. Individuals are welcome to wear any masks of their

choosing. No offensive designs allowed.

• Individuals with severe breathing difficulties should obtain a doctor’s

note if unable to wear a mask.

• School administration reserves the right to determine the

appropriateness of any face covering worn by any individual on

campus.

Faculty: Faculty members will wear masks when within 6 feet of students. When conducting

class at a distance of greater than 6 feet, faculty members have the option of wearing face

shields. Both a washable mask and a face shield will be provided to each faculty member by

SPN.



Assemblies, Athletics, Activities, Events


• All outside field trips are

cancelled.

• Assemblies will be

conducted virtually.

• Outside visitors will not

be allowed on campus

during the school day.

• All outside field trips are

cancelled.

• Assemblies will be conducted

virtually.

• Outside visitors will not be

allowed on campus during the

school day.

• Clubs and activities that can

allow for social distance may

meet (i.e. cheerleading

practice with no group work or

stunting; academic games)

• All outside field trips are cancelled.

• Assemblies will be conducted

virtually.

• Outside visitors will not be allowed

on campus during the school day.

• Clubs and activities that can allow

for social distance may meet (i.e.

cheerleading practice with no

group work or stunting; academic

games)

• Waiting for guidance from CSAL to

make final determination for

athletics.

Please note: In accordance with guidance from Archdiocesan legal counsel, no group or

organization will be permitted to meet on campus until further notice. This determination

applies to all parent organizations (i.e. Co-Op, Men’s Club) and student activities that are not

directly related to the school itself (i.e. Girl Scouts, Boy Scouts).



Student Supplies


• Student supplies will

be kept in student

cubbies or in

organized containers

maintained by the

teacher to ensure

that students only

use their supplies.

• Student supplies will be

kept in student cubbies,

student desks, student

bookbags or in

organized containers

maintained by the

teacher to ensure that

students only use their

supplies.

• Student supplies will be kept in

student lockers, student desks,

student bookbags or in organized

containers maintained by the

teacher to ensure that students

only use their supplies.

• A schedule will be utilized to

ensure that students will be

socially distanced when accessing

lockers (i.e. only allowing every

third top locker student to go to

lockers, then every third bottom

locker student, and so on). Locks

will not be used on lockers.

The Viking Shop will not be open to students this year. Parents who need to make purchases at the

Viking Shop may do so by entering through Gate 3 and proceeding directly to the Viking Shop. Masks are

required. Please socially distance in line. Once purchase is completed, please exit campus. The Viking

Shop is open Tuesday and Thursday from 8:00 AM-8:30 PM.



Educating students (social distancing, respiratory etiquette, hygiene)


• Regular personal care

education that takes place in

these grade levels will

continue to occur.

• Teachers will educate and

remind students to

wash/sanitize hands, to

respect the personal space of

others, and to maintain social

distance.

• Teachers will educate and remind

students to wash/sanitize hands, to

respect the personal space of others,

and to maintain social distance.

• Teachers will remind students about

necessary mask-wearing around

campus.


Instructional Considerations and Modifications

Preparing for Three Scenarios of Education


• Usual planning and

preparation is underway by

school faculty and

administration for beginning

the year on campus and,

hopefully, maintaining the

entire school year on campus.

• Creating academic “bridging”

packets for students in case

the school enters hybrid or

virtual scenarios that are made

up of assignments and

resources covering major skills,

concepts, and procedures for

the year, not necessarily tied

to the specific curricular points

being taught at any one

moment.

• Partnership with Eduscape that

includes professional

development for school

administration and faculty on

Google Suite.

• Continuing to purchase

curricular materials and

include online versions of

books, online resources, or

both.

• All teacher pages moving to

Google Classroom.

• Obtaining virtual learning

tools, such as Learning A-Z and

iXL for multiple grade levels.

• Execute SPN Distance Learning

Plan.



Addressing Learning Gaps


● Teachers will administer formative assessments in both formal and

informal formats to identify gaps in learning and to guide instruction.

● Each unit of instruction will begin with lessons to address the gaps

that were identified.

● Teachers will continue to subject quarterly plans to school

administration.

● Planned discussions concerning vertical and horizontal alignment in

overall school curriculum will commence.



Instructional Formats: Three Scenarios


• Instruction will be in-person, in

the classroom, using the

variety of resources usually

available to teachers.

• Organization of the classes and

scheduling has been addressed

in other sections of this plan.

• Students will have, at home, all

school learning materials.

• Lesson plans, assignments, and

assessments will be sent home to

families through traditional or

electronic means.

• Teachers will reach out to

families/students each evening to

consult, answer questions, give

guidance, and provide feedback.

• Families/students may also continue

to communicate with teacher/school

through phone or email.

• Execute SPN Distance

Learning Plan.

In an online learning environment (hybrid of virtual) total teaching/instruction time should not exceed

the following recommendations when possible-

• PK and Kinder: 30 minutes - 1 hour daily

• Grades 1, 2, 3: 1-2 hours daily

• Grade 4: 2 hours daily

• Grades 5, 6, 7: 2-3 hours daily



Assessment


• Assessment will take place

as normal.

• Teachers will utilize a

variety of strategies to

assess student learning and

understanding, such as:

• Traditional paper and

pencil tests.

• Online assessments.

• Projects.

• Writing assignments.

• Games.

• Simulations.

• Research reports.

• Most assessments given by

teachers in a traditional

learning environment can

be adapted and

implemented for the hybrid

environment.

• Assessments will be

completed by students in

the form and format

indicated by the teacher of

each course.

• Assessments will be

completed by students

according to the SPN

Distance Learning Plan.

• Most assessments given by

teachers in a traditional

learning environment can

be adapted and

implemented for the virtual

environment.



Standardized Testing


• At this time, it is understood

that Spring assessment

through ACT Aspire will take

place as normal.

• Determinations

regarding the

administration of

ACT Aspire will

have to be made

in consultation

with the Office of

Catholic Schools.



Grading


• Grading will take

in place in

accordance with

regular handbook

policies.

• Grading will take

place in

accordance with

regular handbook

policies.

• Execute SPN Distance

Learning Plan.

• In Phase 3 of the SPN

Distance Learning Plan,

all students in grades K-7

will complete one

graded assignment per

week in each subject

area.



Special Needs Considerations


• The school counselor, as the main and first point of contact for the school’s INC

Team will continue to:

○ Review and report to the teachers those students with evaluations and share

the recommendations for each of those students so that assignments and

assessments can be adjusted.

○ Ensure that parents have up-to-date copies of student INC plans.

○ Reach out to, and check in with, students who have INC plans on file.

• In the event of either a hybrid learning scenario or virtual learning scenario, the

teacher will communicate with parents to determine what resources are available

to the family at home and assist teachers in adjusting assignments for students with

current INC plans.



ESL Considerations


•St. Philip Neri does not currently

have any ESL students enrolled for

the upcoming school year.



Professional Development


• Google Suite professional development through

Eduscape is currently being conducted. Eduscape

partnership will continue.

• Dr. Jan Lancaster will continue “growth mindset”

professional development for faculty through various

individual/grade level meetings and faculty meetings.

• Title funds are being used to bring professional

development to campus for all grade levels:

• Pat Pavelka: Effective Strategies for Reading and

Writing

• Dr. Richard Cash: Differentiation/Differentiated

Instruction

• Eduscape partnership will

continue.

• During the 2019-2020

virtual learning scenario, a

variety of professional

organizations made online

professional development

available for educators. We

anticipate that this would

come to pass once again if

there is a large-scale

closing of schools.



Technology Use


• Students in K-4 will have

access to Chromebooks that

have been purchased by

school with CARES Act money.

There will be 10 Chromebooks

per classroom in grades K-3,

and two carts of 30

Chromebooks each for 4th

grade.

• Middle School students

participate in 1:1 Chromebook

initiative.

• Additional Chromebooks purchased for

classroom use in grades K-4 can be sent

home for students who do not have

adequate technology at home to participate

in this type of educational format.

• Execute SPN Distance Learning Plan.



Technology Access


• Student access to technology

on campus has been improved

since the close of the last

school year. Students in K-3

have ten Chromebooks per

classroom. Grade 4 has two

carts of 30 Chromebooks each.

Middle School continues to

utilize a 1:1 Chromebook

initiative. The computer lab

was updated and refitted

immediately prior to the 2019-

2020 school year.

• Additional Chromebooks purchased

for classroom use in grades K-4 can be

sent home for students in those grade

levels who do not have adequate

technology at home to participate in

this type of educational format.

• Middle School students already

participate in 1:1 Chromebook

environment.



Technology Support


• A number of faculty and staff

members are well-trained on a

variety of programs and apps.

• Both the technology director

and computer teacher can

assist with technology support.

• The principal has technology

background and can fill in gaps

when needed.

• The school maintains a good

relationship with our

technology vendors and their

tech support teams.

• SPN utilizes Archdiocese of

New Orleans IT when needed.

• All faculty members are

receiving Google Suite training

this summer through

Eduscape.

• Technology support that can be accessed during

a “traditional” education model can still be

accessed during a “hybrid” scenario through

phone, text, social media, email, and Zoom.

• We plan to continue our partnership with

Eduscape.

• Pre-recorded instructional videos, lesson plans,

resources, and assignments will be posted to

Google Classroom during a virtual learning

scenario.

• Google Meet will be utilized for “office hours”

during a virtual learning scenario.



Addressing Academic and Behavioral Concerns


Academic:

• Addressed by teachers in

the classroom, in

partnership with families,

with the assistance of

school counselor and

school administration, as

needed.

Behavioral:


the classroom, in

partnership with families,

with the assistance of

school counselor and

school administration, as

needed.

Academic:


with families, with the

assistance of school

counselor and school

administration, through

means of technology.

Behavioral:







Academic:







Behavioral:









Plan to Prepare Community for Virtual

Entire school community

• Communicate school’s plans for the upcoming school year

as soon as plans are firm and approved through a variety of

means: email, school website, Facebook. Outline the

school’s preparedness to meet student needs regardless of

learning scenario and state reopening phase.

• Be available to answer questions and concerns.

• Implore families to keep their children home if they are sick.

Ensure families that student academic needs will be met,

even if a student misses time because of illness.



Plan for Distribution of Devices


• Grades PK3-

4th: No plan.

• Grades 5, 6, 7:

Students are

1:1 with

Chromebooks.

• Once again assess need for SPN to provide

individual students/families with technology.

• Organize “drive thru” distribution of

classroom Chromebooks from PK3-4th to

students/families in need of technology.

Machines to be distributed are those

purchased this year with CARES money to

increase technology use by students in the

classroom.



Acceptable Use Policies


• Grades PK3-7: Acceptable

technology usage is covered in

Family Handbook.

• Grades 5, 6, 7: In addition to

Family Handbook, students

and parents review and sign a

separate Acceptable Use Policy

for Chromebooks.

• Grades PK3-7: Acceptable

technology usage is covered in

Family Handbook.

• Grades 5, 6, 7: In addition to

Family Handbook, students

and parents review and sign a

separate Acceptable Use Policy

for Chromebooks.

• Our school’s emergency

instructional plan will utilize

pre-recorded teacher videos in

a hybrid learning scenario.

• Parents will sign the Zoom and

online learning permission

slips provided be the Office of

Catholic Schools.

• Our school’s emergency

instructional plan will only

utilize “live” video between

teachers and students in a

completely virtual learning

scenario.


Spiritual Considerations and Modifications

School Mission and Vision; Student Life


• Communicate school’s mission and

vision with students through

various means:

• Announcements.

• Virtual assemblies.

• Spirit signs.

• Recorded videos (i.e. Student

Council Weekly News)

• Administration and faculty

visible at arrival and

dismissal, in all other

common areas that are

appropriate given current

restrictions.


vision with families:

• Social media and videos.

• Weekly electronic

newsletter.

• Email.


vision with students through

various means:

• Announcements.


• Spirit signs.


Council Weekly News)

• Administration and faculty

visible at arrival and

dismissal, in all other

common areas that are

appropriate given current

restrictions.


vision with families:

• Social media and videos.

• Weekly electronic

newsletter.

• Email.


vision with students and families

through technological means:


• Spirit signs delivered to

homes (7th graders, etc.)


Council Weekly News;

weekly Principal address)

• Utilize parent clubs and

organizations to assist in bringing

St. Philip “home” to students and

families during a virtual learning

scenario.



Gospel Teaching Across the Curriculum


• Utilize Archdiocese of New

Orleans Curriculum Guide for

Catholic Schools and Parish

Schools of Religion.

• Review best practices for

teaching Religion with teachers

of Religion; utilize CRE as a

resource.

• Utilize all resources included

with school’s chosen Religion

program/vendor.

• Continue to collaborate with

parish leadership.

• Continue to seek out and bring

in outside resources to

enhance Religion program

school-wide.

• Utilize Archdiocese of New

Orleans Curriculum Guide for

Catholic Schools and Parish

Schools of Religion.

• Review best practices for

teaching Religion with teachers

of Religion; utilize CRE as a

resource.

• Utilize all resources included

with school’s chosen Religion

program/vendor.

• Continue to collaborate with

parish leadership.

• Continue to seek out and bring

in outside resources to

enhance Religion program

school-wide.

• Organize online prayer

services, Masses; record for

those who cannot attend

“live”.

• Administration and CRE ensure

that substantial Religion

lessons continue to be offered

during this scenario.



Participation in Liturgical Activities


• This year, there will be two

school Masses weekly:

• Grades 1-4 will attend

Mass on Wednesday

mornings.


Mass on Friday mornings.

Students will continue to

participate by doing Mass

readings, being altar

servers, and bringing up

gifts.

• We will look into livestreaming

school Masses for PK and K to

watch.

• Parents/guests are asked not

to attend school Masses.

• This year, there will be two

school Masses weekly:


Mass on Wednesday

mornings.


Mass on Friday mornings.

Students will continue to

participate by doing Mass

readings, being altar

servers, and bringing up

gifts.

• We will look into livestreaming

school Masses for PK and K to

watch.

• Parents/guests are asked not

to attend school Masses.

• Organize online

prayer services,

Masses; record for

those who cannot

attend “live”.

• Online Rosaries,

Stations of the

Cross?



Faith Formation


• Continue to promote the reality

that all teachers on campus are

teachers of religion.

• Utilize current religion series and

associated resources.

• Starting each class with prayer.

• Prayer before and after meals.

• Starting and ending school day

with prayer over announcements.

• Active participation and promotion

of liturgical events.

• School liturgy and special religious

events, with proper changes and

restrictions in place.

• Implement curriculum pieces based

on USCCB pastoral letter- “Open

Wide Our Hearts”.

• Continue to promote the reality

that all teachers on campus are

teachers of religion.

• Utilize current religion series and

associated resources.

• Starting each class with prayer.

• Prayer before and after meals.

• Starting and ending school day

with prayer over announcements.

• Active participation and promotion

of liturgical events.

• School liturgy and special religious

events, with proper changes and

restrictions in place.

• Implement curriculum pieces based

on USCCB pastoral letter- “Open

Wide Our Hearts”.

• Ensure that religion instruction

continues in virtual learning

scenario.

• Weekly graded Religion

assignment/assessment for

Grades 5, 6, 7 during virtual

learning scenario.

• Addition of Religion to weekly

graded

assignments/assessments in

Grade 4 depending on length

of virtual learning scenario.



Service Activities


• Conduct regularly

scheduled service activities

as possible, such as

Thanksgiving Food Drive,

American Heart Association

Program, and Advent

Angel.

• Virtual prayer bouquets for

frontline responders? (i.e.

hospital workers)

• Providing assistance to SPN

families in need.

• Conduct regularly

scheduled service activities

as possible, such as

Thanksgiving Food Drive,

American Heart Association

Program, and Advent

Angel.

• Virtual prayer bouquets for

frontline responders? (i.e.

hospital workers)

• Providing assistance to SPN

families in need.

• Opportunities for

appropriate service

activities for student

participation will be

sought out, should

we enter a virtual

learning scenario.



Social and Emotional Learning Strategies


• Frequent dialogue with all

faculty about addressing the

social and emotional needs of

students.

• Being aware and observing

cues that might indicate

opportunities for “teachable

moments”.

• Availability of school counselor

will be key. Regular guidance

sessions with classes will focus

on the needs of students

during this trying time/coping

mechanisms.

• Mandated reporting

requirements will be reviewed

with faculty.

• Frequent dialogue with all

faculty about addressing the

social and emotional needs of

students.

• Being aware and observing

cues that might indicate

opportunities for “teachable

moments”.

• Availability of school counselor

will be key. Regular guidance

sessions with classes will focus

on the needs of students

during this trying time/coping

mechanisms.

• Mandated reporting

requirements will be reviewed

with faculty.

• Addressed by

teachers in with

families, with the


counselor and

school

administration,

through means of

technology.



Identifying Agencies for Social-Emotional/Mental Health Support


• The school counselor maintains a list of

references for outside

social/emotional/mental health support.

• Further resources are being currently

investigated by the school. Resources to be

shared with school by the counselor on a

regular basis.



Leadership Visibility


• School and parish

administration will be

physically present during

“high traffic” times,

within acceptable

guidelines: arrival,

dismissal, etc.

• Visibility through

loudspeaker

announcements virtual

assemblies.

• School and parish

administration will be

physically present

during “high traffic”

times, within

acceptable guidelines:

arrival, dismissal, etc.

• Visibility through

loudspeaker

announcements virtual

assemblies.

• Pre-recorded videos by

school and parish

administration.

• Livestreamed Masses

and liturgical events.

• Regular contact by

school administration

with families through a

variety of means: email,

website, electronic

newsletter, social media.


Staff and Community Considerations and Modifications

Supporting Virtual Learning during Traditional Learning


• In a hybrid or virtual learning scenario, designate a time to meet

teachers in person to discuss issues. If family cannot come to school,

set up phone calls or Google/Zoom meetings to help guide through

the issues.

• Continue Google Suite training and professional development for

faculty through Eduscape.

• Utilize virtual learning resources (i.e. apps, programs) in the classroom

during traditional learning.

• Familiarize students with Google Suite, especially Google Classroom.

• In Middle School, continue student use of Google Docs, Slides, etc., in

conjunction with assignments and assessments.



School Traditions in Three Learning Scenarios


• Operate school as

routinely as

possible while

ensuring student

health and safety

and following all

requirements and

protocols.


routinely as

possible while

ensuring student

health and safety

and following all

requirements and

protocols.

• Teachers will utilize video as

part of the SPN Distance

Learning Plan.

• Teachers can use apps like

Marco Polo app to maintain

more personalized

communication with students

and families.

• Hold as many events as

possible virtually through pre-

recorded video and/or

livestreaming.

• Organize drop off of signs,

treats, and other encouraging

items to student homes.



Onboarding and Orienting


In-person orientation nights will take place during the beginning of the school year

for each grade level and Middle School will adjustments in place:

• Each grade level has their own time.

• Only 1 parent/guardian will be allowed on behalf of each student.

• Students are not allowed to attend.

• All attending must wear a mask/face covering.

• All materials to be shared/handed out at orientation will be sent home with

students before the end of the first week of school.

“Meet the Teacher” will take place according to a schedule that limits the number

of visitors on campus and on each floor of each building during scheduled window

of time. All visitors will wear masks/face coverings.

Viking Shop will not be open on orientation nights, but will be open during “Meet

the Teacher”. The Viking Shop has also been open during the two pre-packaged

school supply/Viking Shop order pickup days.



Supporting Staff, Maintaining Staff Morale


• Maintain current traditions:

• Weekly teacher dress down.

• Faculty spirit offerings, with

each grade level taking a

month to provide

treats/meals for the faculty.

• Work with Co-Op and Men’s

Club.

• Teacher Appreciation Week.

• Hold training and support

meetings:

• In-service.

• Professional development.

• Monthly faculty meetings.

• Weekly grade level meetings.

• Continue to be available to

faculty when and where we

are needed.

• Maintain current traditions:

• Weekly teacher dress down.

• Faculty spirit offerings, with

each grade level taking a

month to provide

treats/meals for the faculty.

• Work with Co-Op and Men’s

Club.

• Teacher Appreciation Week.

• Hold training and support

meetings:

• In-service.

• Professional development.

• Monthly faculty meetings.

• Weekly grade level meetings.



are needed.

• Shift school traditions for

faculty to the virtual format,

where possible.

• Continue to meet with faculty

members in grade levels or

bands weekly.



are needed.



Maintaining Sense of Community



routinely as

possible while

ensuring student

health and safety

and following all

requirements and

protocols.

• Operate school

as routinely as

possible while

ensuring

student health

and safety and

following all

requirements

and protocols.

• Frequent contact with

students and families

through a variety of

means:• Video.

• Social media.

• Website.

• Google Classroom.

• Email.

• Electronic newsletter.

• Dropping things off at

student homes, if

appropriate.

• Use of apps like Marco

Polo.



Communication with Stakeholders


• The school takes the communication aspect of its mission extremely

serious. As Catholic education is a partnership between schools and

families, it is vital that the school communicates clearly with all

stakeholders in timely manner with detailed information and rationale

behind school happenings and decisions.

• Communication with stakeholders is currently accomplished through

a variety of formats: in-person communication, phone calls, emails,

weekly electronic newsletter, teacher websites, school website, social

media.

• In a virtual learning scenario, technological means will be the primary

fashion that the school will communicate with its community.



Use of Surveys


• The school’s use of surveys

through Google Forms in a

traditional learning

environment is on a case-

by-case basis.

• Recent surveys have

included choosing dates for

Seventh Grade and

Kindergarten Graduations,

scheduling pickup of pre-

packaged school supplies,

and having the faculty

choose a theme for the

upcoming school year.

• The school’s use of surveys

through Google Forms in a

traditional learning

environment is on a case-

by-case basis.

• Recent surveys have

included choosing dates for

Seventh Grade and

Kindergarten Graduations,

scheduling pickup of pre-

packaged school supplies,

and having the faculty

choose a theme for the

upcoming school year.

• In a virtual learning

scenario, surveys will be

used to quickly and

efficiently gather

important information

from/about our

stakeholders.

• Google Forms can also

be used by teachers to

gather information and

as part of assignments

and assessments.



Human Resources


• The SPN Faculty Handbook has been updated with

required verbiage from the Office of Catholic

Schools.

• The school, and specifically the business manager,

continues to collaborate with the Human Resources

department at the Archdiocese of New Orleans, as

needed.



Updating Handbooks, Contracts, Policies/Procedures


• The school administration updates handbooks, contracts, policies and

procedures on a yearly basis in preparing for the start of a new school

year. Notes are kept from observations, meetings, and information

gathered throughout the prior school year to attempt to create

common sense protocols that are in the best interest of the students

and faculty while abiding by and working to actualize the school’s

mission.

• All school documentation, as well as all school protocols, policies, and

procedures can be reviewed, and are reviewed, on a case-by-case

basis when circumstances change or the need arises for review.

When possible, stakeholders are involved in modifications to the

school’s standards of operation.



Establishing Expectations


• Faculty and school

administration dialogue about

expectations regularly

throughout the school year,

first at in-service and then

through weekly grade level

meetings and faculty meetings.

School administration also has

an open door policy in meeting

with faculty members to

discuss any ideas, initiatives,

questions, or concerns

throughout the school year, as

needed.

• Teachers set expectations with

students through classroom

management techniques.

• Faculty and school

administration dialogue about

expectations regularly

throughout the school year,

first at in-service and then

through weekly grade level

meetings and faculty meetings.

School administration also has

an open door policy in meeting

with faculty members to

discuss any ideas, initiatives,

questions, or concerns

throughout the school year, as

needed.

• Teachers set expectations with

students through classroom

management techniques.

• Expectations will have to be

communicated with students

and other stakeholders

electronically during a virtual

learning scenario.

• Routines established by

teachers in accordance with

the SPN Distance Learning Plan

should help students keep a

sense of what the expectations

are while providing parents

with prior knowledge as to

what they and their students

will be responsible for.

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