3 Geremonty Drive—Salem, NH 03079

Phone: 603-898-7709 Ext. 10

Email: info@salembgc.org

Hours of Operation

M-F: 7:00AM-5:00PM

M 6/1/20—F 8/21/20

*We will be closed Friday 7/3/20 in observance of

Independence Day.

Contact

Front Desk (General Information):

Ext. 10, info@salembgc.org

Program Director, Izzy Ruiz:

Ext. 13, iruiz@salembgc.org

Chief Operating Officer, Larissa O’Rourke:

Ext. 22, lorourke@salembgc.org

Chief Executive Officer, Marco Abreu:

Ext. 12, mabreu@salembgc.org

Program Overview:

• Children will take part in a variety of age-

appropriate activities throughout the course

of the day including, but not limited to:

those focused on social recreation, fitness,

arts & crafts, education, and leadership/

character development.

In accordance with DHHS/CDC recommendations:

• To the best of our ability, groups will consist of

no more than 10 - rotation of members/staff be-

tween different groups will be limited.

• Siblings will be placed into the same group to

minimize risk of exposure.

• Each group will have a designated program ar-

ea and respective bathroom—participants will

bring/keep ALL belongs in said group program

area throughout the course of the day.

Qualifications/Requirements

The ECCP designation was created by DHHS to

support New Hampshire families in need of

childcare while parents/guardians remain at or

must return to work during the COVID-19 pandem-ic—this program is not the Club’s traditional, rec-

reational summer camp.

• Assumption of the Risk and Waiver of Liability Relating to COVID-19 required (doubles as the

program registration form)

Participants must be:

• New Hampshire residents

• 4 years of age (first day of program attendance) –

5th gr. (as of the 2020-2021 school year)

• A valid 2020-2021 Club member (enrollment

form required): $50 annually if child will be en-

tering gr. 1 + in the 2020-2021 school year, no

membership fee for those entering preschool/

kindergarten)

• Have parents/guardians that have remained at

or have returned to work (for any open/re-

opening businesses) during the COVID-19 pan-

demic and as a result are in need of childcare

(even if working from home)

or:

• Are deemed eligible by the Club due to their

particular set of needs

2020 Summer

Emergency Child Care Program (ECCP)

Reference Guide

2

Pricing & Associated Policies

• 2020-2021 membership paperwork must be on file for each participant. A $50.00 non-

refundable Membership Fee is required for

children entering 1st-12th grade (2020-2021

school year).

• Weekly pricing is $215 per child *($175 per

child 6/29/20-7/2/20, closed 7/3/20)

• Weekly rates will remain the same regardless of how frequently or infrequently a child at-

tends during the weeks in question.

• All enrollment changes (including the switching of registered weeks) are subject to availability.

• Balances are due in full upon registration.

Contact the Front Desk for all account ques-

tions/concerns.

• For your convenience, we accept credit/debit

cards, checks, and cash.

• If your child does not attend the program dur-ing a week for which he/she is registered,

funds allocated toward that week will not be

refunded. However, your Club account may be

credited for the amount in question if you notify

us in writing (info@salembgc.org) of your

child’s anticipated absence at least 2 weeks in

advance. If notification is not received within

this time frame, monies paid will be forfeited.

• Business hours will be 7:00AM-2:00PM M-F. Registrations/paperwork will not be accepted

outside of that time frame. Virtual registration

is strongly encouraged! Paperwork can be

scanned and emailed to us at in-

fo@salembgc.org – registrations will not be fi-

nalized until all paperwork is received and the

accompanying payment is made (can be called

in to the Club’s Front Desk at 603-898-7709 x10

using your debit or credit card information)

during the hours listed above. As always, finan-

cial assistance is available.

Parental Responsibility

• Members are expected to be picked up promptly at the end of each day or when sick, within one

hour of notification, to keep child enrolled. If

these policies are not followed, child/children will

be removed from program.

• If you are going to be late picking your child up you must notify the Club via telephone ASAP (a

late charge may be incurred).

• Parents MUST notify the Club within 24 hours of discovering that any contagious diseases are pre-

sent within their household.

• If you need to contact the Club during the day, please call 603-898-7709 x10—members will not

have access to a telephone. Club staff is happy to

relay messages as necessary.

• In the event of an emergency or delay in pro-gramming, please be conscious of our limited tel-

ephone access and trust that we will contact you if

your child is being immediately impacted by an

event.

• If anyone in your household is identified to have been in close contact (6 feet) of a person pre-

sumed to have COVID-19 (either suspected based

on symptoms or confirmed with testing), you must

keep your child home until 14 days have passed

since the last contact with the person in question.

Member Responsibility

• Members participating in the program are ex-pected to follow Club policies surrounding be-

havior, hygiene, health practices, social distanc-

ing, and any recommendations outlined by the

CDC. Members must be able to participate in pro-

grams at their designated workspace and follow

instructions of Club staff in order to ensure their

safety.

• Members who show disregard for Club policies or exhibit intentional disruptive behavior may be

asked to leave the program.

Lunch & Snacks

• The Club is unable to provide food or beverages— Members are encouraged to bring healthy

snacks and drinks to the Club each day and are required to bring their own lunch. THIS IS A NUT-

FREE PROGRAM

• Please be sure to inform us of any food allergies your child has and update his/her member-

ship paperwork accordingly.

• Refrigerators/microwaves will not be made available. We suggest using an insulated bag with

an ice pack. Please label lunch bags to prevent confusion.

• Food deliveries are prohibited. You may not order lunch for your child to be delivered to the

Club—food may only be dropped off by a parent/guardian in the event of a forgotten lunch.

3

What to Bring

In addition to bringing a lunch, snacks, and drinks each day, children should also come to the Club with

a change of clothes, sunblock (please apply to your child before drop-off), a refillable/disposable water

bottle, and appropriate footwear. *We recommend that members do not wear sandals, flip flops, or

Crocs as these garments have a tendency to rip or break, leaving a camper with nothing to wear on their

feet for the remainder of the day.

General Rules & Regulations

• Loud, abusive, or aggressive language/behavior will not be tolerated. Staff reserve the

right to send members home at any time once a

violation of these rules occurs.

• No smoking is permitted on Club grounds.

• The consumption of food and drinks is only to

occur in designated areas of the Club.

• Chewing gum is prohibited.

• Arrival to/departure from the building must

be made in accordance with protocols—

please see Pickup/Dropoff section.

• No glass bottles are permitted in the building at

any time.

• No items that may cause bodily harm or injury

to others are allowed on the premises.

• There is no running allowed in the building

(aside from in the gymnasium).

• Comfort items (stuffed animals, blankets,

etc.) are not allowed inside of the Club at

this time.

• Recreational equipment is provided—please

leave personal sporting goods at home.

• Toys, electronics/cell phones (aside from those

used for virtual learning), and excessive

amounts of money should not be brought into

the facility.

• The Boys & Girls Club is not responsible for

any items which are lost, broken, or stolen

on Club grounds or while taking part in any

Club activities. All allowed personal items

should be clearly marked with your child’s

name to avoid confusion.

Dress Code

• Pants/bottoms are to be worn at the waist (not below the hips) and must completely cover un-

dergarments.

• Halter, midriff, and bikini tops, excessively short shorts, etc. and/or any “see through”

clothing are prohibited.

• Clothing may not make reference to drugs, alcohol, tobacco products, sexual content, vio-

lence, injury, death or contain vulgar or offen-

sive messages.

Discipline

Disciplinary actions may include but are not limited

to:

• Loss of activity privileges

• Community Service

• Verbal/Written Warnings

• Program Suspension or Removal/Membership Termination

Regarding physical violence and bodily harm—

parents may be called and asked to come in for a

meeting with Club staff if deemed necessary. All

disciplinary decisions involving such matters are at

the discretion of Club management. Automatic sus-

pension or even program removal will occur if an

incident is repeated after a prior suspension for a

like incident occurs.

The following are grounds for immediate

suspension:

• Physical Aggression (in any form)

• Theft

• Bullying

• Calling 911 (pranking)

• Possession of pepper spray, firecrackers, alco-hol, drugs* or weapons*

*If drugs or weapons are found to be in the pos-

session of a member, the parent/guardian &

appropriate authorities will be notified and the

child must be picked up from the premises im-

mediately.

• Fighting or bullying of any sort will not be

tolerated.

Program Removal

Children who exhibit constant or severe prohibited

behaviors/disregard to policies and/or are abusive

to others (including staff members) in any way

(verbally or physically) will be removed from the

program at the discretion of Club staff.

4

To help ensure the safety of not only your own child

but all of the children in our care as well, your

compliance in reinforcing our dropoff/pickup

policies is vital.

Dropoff

• Dropoff begins at 7:00AM (no sooner) and will

take place outside of the Club’s main entrance.

• Parents/guardians will remain in vehicle/traffic

pattern (see diagram below) until they are first

in line, have placed the vehicle in “park”, and

are motioned by a staff member to escort child

(ren) to breezeway for the screening process —

parents/guardians/authorized adults are not to

physically enter the breezeway and are strong-

ly encouraged to wear a mask.

• Once child is permitted entry, parent/guardian

will return to vehicle and exit the grounds.

Pickup

• The Club will close promptly at 5:00PM, please

plan for pickup accordingly.

• Children will be escorted to vehicle upon

parent/guardian/authorized person’s arrival to

the Club’s front entrance—parents/guardians/

authorized adults may wait outside of the vehi-

cle but should not approach the breezeway and

are encouraged to wear a mask.

• Children will only be released to parent/

guardian/authorized person upon verification

of identity – please bring proper photo identifi-

cation.

• In the event that someone who is not on your

child’s pickup list will need to retrieve him/her

from the Club, you must provide the Front

Desk with email correspondence

(info@salembgc.org) or verbal consent from a

verified telephone number indicating such.

If you are not greeted within a minute or two of

your arrival, please either honk your vehicle’s horn

or call us at 603-898-7709 x10 to notify us of your

presence.

COVID-19 Protocol

• Staff will wear PPE equipment and enforce

social distancing and continuous handwash-

ing to the best of our ability.

• Sanitization/cleaning of all hard/frequently

touched surfaces will occur on a consistent

Basis throughout the entirety of the day.

• Common program areas (games room, pool,

playground) will not be utilized. Either side of

the gymnasium will be utilized as a group-

specific area (one group per side at a time),

making use of the curtain divider.

• Group/member-specific program materials will

be provided whenever possible.

• Everyone (staff and members) will be screened

(temperature read, asked questions to assess

chance of exposure, etc.) upon arrival/re-entry

– staff may exercise discretion in granting/

denying entry.

• Access will be denied to anyone whose temper-

ature reads 99.5◦ or above.

• Access will be denied to anyone who exhibits

or expresses having a cough, runny nose, sore

throat, or any other signs of sickness or respira-

tory illness (difficulty breathing, breathing nois-

ily, etc.).

• Staff will monitor these conditions with the chil-

dren throughout the day.

• If anyone is turned away during the health

check, they are not to return to the facility for 10

days AND must be symptom-free for 3 days af-

ter the fever, cough, sore throat or other symp-

tom has subsided without the assistance of med-

ication before returning unless a physician’s

clearance has been obtained and provided.

These processes were implemented with

the safety of our members, families, and

staff in mind. We thank you in advance for

your understanding and cooperation.

5

Safety Drills & Inclement Weather

Fire and other safety drills are held periodically,

with or without notice.

In the event of inclement weather, the children will

be remain indoors.

In the case of natural disasters/severe weather con-

ditions, the children will be taken to the safest loca-

tions within the building. Battery-operated radios

are available for staff to keep abreast of such situa-

tions. Emergency phone numbers are readily

available.

Emergencies & Infectious Disease

Parents will be immediately notified in the event of

a Club-wide emergency, and will be notified via

email of any infectious disease brought to our at-

tention.

Staff Qualifications

Our employees have criminal background/record

checks on file and are both CPR and First-Aid certi-

fied and have been trained on current CDC/DHHS

guidelines pertaining to COVID-19.

The Mission

The mission of the Boys & Girls Club of

Greater Salem is to inspire and enable all young

people, especially those who need us most, to

reach their full potential as productive, caring, re-

sponsible citizens.

In addition to having a policy of non-discrimination, the

Girls Club of Greater Salem strives to include all

including those with special needs, and will attempt to make

any and all reasonable accommodations. We

parents of children with special needs to communicate with

staff about said needs. We will make every effort

to have our staff trained to work more with each

child’s particular needs. We are committed to serving

children. contact Izzy Ruiz at x13 or

iruiz@salembgc.org to discuss this matter in detail.

If a child has a one-to-one aide at school, the Boys & Girls

Club of Greater Salem may determine if a one-to-one aide is

necessary for your child to participate in Club program-

ming. This determination will be based strictly on behavioral

and/or safety concerns. Unfortunately, the Club is unable to

provide one-to-one aides All aides must pass a criminal

background check— $35 fee will be incurred.

Medication

• A medication administration authorization must be on file for each camper who will need to take

medication while in our care before their first

day of camp. Medication will not be accepted

during drop-off or pickup time to ensure that

proper protocols are followed.

• Medication must be in its original container, inclusive of pharmacy prescription. We will not

accept or distribute medication that is given in

shot-form (with the exception of epi-pens). Epi-

pens must be in original box with prescription

label and accompanied by an administration

authorization and allergy plan.

• Written parental authorization is required for all over-the-counter medication, and must be ac-

companied by a physician’s authorization if

child's age falls outside of that listed on medica-

tion packaging.

General Health

Children MUST Be Kept Home If They:

• Have a fever of 99.5° or above

• Are vomiting or have diarrhea

• Have an illness such as strep throat, bronchitis, or the flu. (they have to be on an antibiotic for at

least 24 hours and must get a physician’s con-

sent before they may return).

• Have a communicable condition such as, but not limited to: head lice, pink eye, chicken pox,

or a contagious rash. If we see evidence of

these present on your child, he or she will be

sent home immediately. A doctor’s note will be

needed stating that the child is not contagious

in order for him/her to return.

• Parents will be notified if a child becomes ill and will be expected to arrange immediate pick up of

their child by an authorized person. If your child

undergoes a minor injury, you will receive an ac-

cident report at sign-out. Any severe injuries will

be reported immediately to the parent.

Allergies

• Parents must notify the staff of all allergies in-cluding those to food, topical ointments,

sunscreen, or latex (this must also be indicated

on the program registration and membership

registration forms).

6

Pickup/Dropoff Traffic Pattern

Upon arrival to the Club, please proceed to the area indicated by the dot (green

if viewing in color) on the left-hand side of the image. If traffic has reached the

flag pole by the time you arrive, please follow the path indicated by the line (red

if viewing in color).