21ST Century Tools For Archivists:A Progress Report on Persistent Archives at the Stanford Linear Accelerator Center (SLAC)

Jean Marie Deken Archivist

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Overview SLAC Test Collection: SLD Records SLAC Metadata development PAWN Workflow: SLAC NARA Some conclusions / issues for the

future

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SLAC Test Collection: SLD SLAC Large Detector for the SLAC Linear

Collider (SLC) 1983-1988 Early and prolific user of world-wide web No further need to keep data confidential Many types of electronic documents Meet US Department of Energy/NARA

criteria for retention

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SLAC Test Collection: SLDInitial Electronic Records Appraisal Surfed SLD web site – “manual crawl” http://www-

sld.slac.stanford.edu/sldwww/sld-working.html Generated list of records series – technical appraisal

http://www.slac.stanford.edu/history/sldpat.htm Interviewed collaboration’s

Data Czar Web manager Spokesperson

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SLAC Test Collection: SLDTargeted Web Crawls SDSC crawl agent combs site, starting at

http://www-sld.slac.stanford.edu and http://www-sldnt.slac.stanford.edu

Crawl result reviewed by SLAC Too broad horizontally

1100 pages 112 urls of interest “No Crawl” messages stopped the agent

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SLAC Metadata Development Began with the data elements that we

currently use for our archives collections database, SLACARC

Looked at Dublin Core METS NARA metadata scheme

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SLAC Metadata Development Now :

Application and revision Some automated application of std. Metadata http://www.slac.stanford.edu/history/projects/Met

adataScheme8.html

Future: Automate application of std. metadata Automate extraction of metadata

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PAWN WORKFLOW:

SLAC NARA

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Conclusions / Future issues … Metadata

What Where How

Generalize lessons to other collections GLAST project (NASA records schedule) Non-science archival collections

First US Web site Public Affairs photographs

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For further information…. TPAP at SLAC:

http://www.slac.stanford.edu/history/projects.shtml

PAWN: http://www.umiacs.umd.edu/research/adapt Or “I’m feeling lucky” Google keywords:

ADAPT UMIACS **A Digital Approach to Preservation Technology,

University of Maryland Institute for Advanced Computer Studies

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Contact information….

Jean Marie Deken

Archivist and Head

Archives and History Office

Stanford Linear Accelerator Center

jmdeken@slac.stanford.edu