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Shilpa Wymer Pitman Training Centres Holborn, Notting Hill, Croydon & Manchester [email protected]

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21 Top Microsoft Excel Tips for Super PAs Microsoft Excel can be tricky - we've come up with 21 top tips to help you master it, and make sure you're getting the most out of it! Topics covered include: 1. Customising the ribbon 2. The easy way to find your documents 3. Quick access toolbar 4. You don't need a calculator 5. Changing enter key behaviour 6. Use keyboard shortcuts 7. Sharing workbooks 8. Clipboard Pane 9. Named ranges 10. Custom autofill lists 11. Using the proper function 12. Trim and clean 13. Concatenate 14. Changing rows and columns 15. SmartArt 16. Conditional Formatting 17. Changing shape of comment box 18. Formatting tables 19. Viewing worksheets side by side 20. Save a chart as a template 21. Colour and rename tabs Pitman Training are located in London's Holborn, Notting Hill, Croydon and in Manchester. Popular courses include Microsoft Office, Secretarial, Bookkeeping and Event Management. Courses can be studied in centre or online. Visit our website http://www.holborntraining.co.uk/ for more information, or to download the speech notes to accompany this presentation.

TRANSCRIPT

Page 1: 21 Top Microsoft Excel Tips

Shilpa WymerPitman Training CentresHolborn, Notting Hill, Croydon & Manchester

[email protected]

mailto:[email protected]
mailto:[email protected]
mailto:[email protected]
Page 2: 21 Top Microsoft Excel Tips

What We’ll Cover1. Customise The Ribbon2. The Easy Way To Find Your Documents3. Quick Access Toolbar4. You Don’t Need A Calculator5. Changing Enter Key Behaviour6. Use Keyboard Shortcuts7. Sharing Workbooks8. Clipboard Pane9. Named Ranges10. Custom Autofill Lists

Pitman Training - www.holborntraining.co.uk

Page 3: 21 Top Microsoft Excel Tips

What We’ll Cover11. Using The Proper Function12. Trim & Clean13. Concatenate14. Changing Rows & Columns15. SmartArt16. Conditional Formatting17. Changing Shape Of Comment Box18. Formatting Tables19. Viewing Worksheets Side by Side20. Save A Chart As A Template21. Colour & Rename tabs

Pitman Training - www.holborntraining.co.uk

Page 4: 21 Top Microsoft Excel Tips

1. Customise The Ribbon

Pitman Training - www.holborntraining.co.uk

Page 5: 21 Top Microsoft Excel Tips

1. Customise The Ribbon

Pitman Training - www.holborntraining.co.uk

Page 6: 21 Top Microsoft Excel Tips

1. My Personal Tab

Pitman Training - www.holborntraining.co.uk

Page 7: 21 Top Microsoft Excel Tips

2. The Easy Way To Find Your Documents

Pitman Training - www.holborntraining.co.uk

Page 8: 21 Top Microsoft Excel Tips

2. The Easy Way To Find Your Documents

Pitman Training - www.holborntraining.co.uk

Page 9: 21 Top Microsoft Excel Tips

3. Quick Access Toolbar

Pitman Training - www.holborntraining.co.uk

Page 10: 21 Top Microsoft Excel Tips

3. Quick Access Toolbar

Pitman Training - www.holborntraining.co.uk

Page 11: 21 Top Microsoft Excel Tips

4. You Don’t Need That Calculator

Pitman Training - www.holborntraining.co.uk

Page 12: 21 Top Microsoft Excel Tips

4. You Don’t Need That Calculator

Select what you want to see in the Status Bar

Pitman Training - www.holborntraining.co.uk

Page 13: 21 Top Microsoft Excel Tips

4. OK Sometimes You May Need A Calculator

Pitman Training - www.holborntraining.co.uk

Page 14: 21 Top Microsoft Excel Tips

4. OK Sometimes You May Need A Calculator

Now you’ll have this calculator easily to hand whenever you need.

Pitman Training - www.holborntraining.co.uk

Page 15: 21 Top Microsoft Excel Tips

5. Changing Enter Key Behaviour

Pitman Training - www.holborntraining.co.uk

Page 16: 21 Top Microsoft Excel Tips

6. Use Keyboard ShortcutsKeys Description

Ctrl + page down move one worksheet to the right

Ctrl + page up move one worksheet to the left

Ctrl + 9 Hide rows

Ctrl + 0 Hide columns

Ctrl + Shift + ( Unhide rows

Ctrl + Shift +) Unhide columns

Shift + Space Select entire row

Ctrl + Space Select entire column

Pitman Training - www.holborntraining.co.uk

Page 17: 21 Top Microsoft Excel Tips

7. Sharing Workbooks

Pitman Training - www.holborntraining.co.uk

Page 18: 21 Top Microsoft Excel Tips

7. Sharing Workbooks

Pitman Training - www.holborntraining.co.uk

Page 19: 21 Top Microsoft Excel Tips

7. Sharing Workbooks

Pitman Training - www.holborntraining.co.uk

Page 20: 21 Top Microsoft Excel Tips

7. Sharing Workbooks

Pitman Training - www.holborntraining.co.uk

Page 21: 21 Top Microsoft Excel Tips

8. Clipboard Pane

Pitman Training - www.holborntraining.co.uk

Page 22: 21 Top Microsoft Excel Tips

8. Clipboard Pane

Pitman Training - www.holborntraining.co.uk

Page 23: 21 Top Microsoft Excel Tips

9. Named Ranges

Pitman Training - www.holborntraining.co.uk

Page 24: 21 Top Microsoft Excel Tips

9. Named Ranges

Pitman Training - www.holborntraining.co.uk

Page 25: 21 Top Microsoft Excel Tips

10. Custom Autofill Lists

Pitman Training - www.holborntraining.co.uk

Page 26: 21 Top Microsoft Excel Tips

10. Custom Autofill Lists

Pitman Training - www.holborntraining.co.uk

Page 27: 21 Top Microsoft Excel Tips

11. Using The Proper Function

Pitman Training - www.holborntraining.co.uk

Page 28: 21 Top Microsoft Excel Tips

12. Trim & Clean Function

TRIM removes all leading and trailing spaces and replaces internal strings of multiple spaces by a single space.

CLEAN removes all nonprinting characters from a string. These "garbage" characters often appear when you import certain types of data.

Pitman Training - www.holborntraining.co.uk

Page 29: 21 Top Microsoft Excel Tips

12. Trim & Clean Function

Pitman Training - www.holborntraining.co.uk

Page 30: 21 Top Microsoft Excel Tips

13. ConcatenateOh no! I need these

in one cell!

Pitman Training - www.holborntraining.co.uk

Page 31: 21 Top Microsoft Excel Tips

13. Concatenate

Pitman Training - www.holborntraining.co.uk

Page 32: 21 Top Microsoft Excel Tips

14. Changing Rows & Columns

Pitman Training - www.holborntraining.co.uk

Page 33: 21 Top Microsoft Excel Tips

14. Changing Rows & Columns

Pitman Training - www.holborntraining.co.uk

Page 34: 21 Top Microsoft Excel Tips

14. Changing Rows & Columns

Pitman Training - www.holborntraining.co.uk

Page 35: 21 Top Microsoft Excel Tips

15. SmartArt

Pitman Training - www.holborntraining.co.uk

Page 36: 21 Top Microsoft Excel Tips

15. SmartArt

Pitman Training - www.holborntraining.co.uk

Page 37: 21 Top Microsoft Excel Tips

15. SmartArt

Pitman Training - www.holborntraining.co.uk

Page 38: 21 Top Microsoft Excel Tips

15. SmartArt

Pitman Training - www.holborntraining.co.uk

Page 39: 21 Top Microsoft Excel Tips

16. Conditional Formatting

Pitman Training - www.holborntraining.co.uk

Page 40: 21 Top Microsoft Excel Tips

16. Conditional Formatting

Pitman Training - www.holborntraining.co.uk

Page 41: 21 Top Microsoft Excel Tips

16. Conditional Formatting

Pitman Training - www.holborntraining.co.uk

Page 42: 21 Top Microsoft Excel Tips

16. Conditional Formatting

Pitman Training - www.holborntraining.co.uk

Page 43: 21 Top Microsoft Excel Tips

17. Changing Shape Of Comment Boxes

Pitman Training - www.holborntraining.co.uk

Page 44: 21 Top Microsoft Excel Tips

17. Changing Shape Of Comment Boxes

Pitman Training - www.holborntraining.co.uk

Page 45: 21 Top Microsoft Excel Tips

17. Changing Shape Of Comment Boxes

Pitman Training - www.holborntraining.co.uk

Page 46: 21 Top Microsoft Excel Tips

17. Changing Shape Of Comment Boxes

Pitman Training - www.holborntraining.co.uk

Page 47: 21 Top Microsoft Excel Tips

17. Changing Shape Of Comment Boxes

Pitman Training - www.holborntraining.co.uk

Page 48: 21 Top Microsoft Excel Tips

17. Changing Shape Of Comment Boxes

Pitman Training - www.holborntraining.co.uk

Page 49: 21 Top Microsoft Excel Tips

17. Changing Shape Of Comment Boxes

Pitman Training - www.holborntraining.co.uk

Page 50: 21 Top Microsoft Excel Tips

17. Changing Shape Of Comment Boxes

Pitman Training - www.holborntraining.co.uk

Page 51: 21 Top Microsoft Excel Tips

18. Formatting Tables

Pitman Training - www.holborntraining.co.uk

Page 52: 21 Top Microsoft Excel Tips

18. Formatting Tables

Pitman Training - www.holborntraining.co.uk

Page 53: 21 Top Microsoft Excel Tips

18. Formatting Tables

Pitman Training - www.holborntraining.co.uk

Page 54: 21 Top Microsoft Excel Tips

18. Formatting Tables

Pitman Training - www.holborntraining.co.uk

Page 55: 21 Top Microsoft Excel Tips

19. Viewing Worksheets Side By Side

Pitman Training - www.holborntraining.co.uk

Page 56: 21 Top Microsoft Excel Tips

19. Viewing Worksheets Side By Side

Pitman Training - www.holborntraining.co.uk

Page 57: 21 Top Microsoft Excel Tips

19. Viewing Worksheets Side By Side

Pitman Training - www.holborntraining.co.uk

Page 58: 21 Top Microsoft Excel Tips

19. Viewing Worksheets Side By Side

Pitman Training - www.holborntraining.co.uk

Page 59: 21 Top Microsoft Excel Tips

20. Saving A Chart As A Template

Pitman Training - www.holborntraining.co.uk

Page 60: 21 Top Microsoft Excel Tips

19. Viewing Worksheets Side By Side

Pitman Training - www.holborntraining.co.uk

Page 61: 21 Top Microsoft Excel Tips

19. Viewing Worksheets Side By Side

Pitman Training - www.holborntraining.co.uk

Page 62: 21 Top Microsoft Excel Tips

21. Colour & Rename Tabs

Different Coloured Tabs For Each Worksheet

Pitman Training - www.holborntraining.co.uk

Page 63: 21 Top Microsoft Excel Tips

21. Colour & Rename Tabs

Pitman Training - www.holborntraining.co.uk

Page 64: 21 Top Microsoft Excel Tips

Shilpa Wymer

Pitman Training Centres

Holborn, Notting Hill, Croydon & Manchester

[email protected]

http://www.holborntraining.co.uk/
mailto:[email protected]
mailto:[email protected]
mailto:[email protected]

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