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Xerox 2101user guide

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Copyright 2003 by Xerox Corporation. All Rights Reserved.

Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law

or hereinafter granted, including without limitation, material generated from the software programs that are displayed on the screen such

as styles, templates, icons, screen displays, looks, etc.

Xerox, The Document Company, The stylized X, and all Xerox product names and product numbers mentioned in this publication are

trademarks of XEROX CORPORATION. Other company brands and product names may be trademarks or registered trademarks of the

respective companies and are also acknowledged.

Printed in the U.S.A.

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Preface

Thank you for choosing the Xerox 2101.

Written with the new user in mind, this manual aims to provide all the information necessary for effectively

operating the copier and the server, as well as notes on safety precautions and maintenance tips.

To get the most out of your copier, please read the manual carefully and completely before using the machine.

Keep this manual handy as a quick reference should you encounter any difficulties when using the copier. The

samples that are used in this manual include the procedures for easier understanding of the machine.

In this manual, safety instructions are preceded by the symbol .

Always read and follow the instructions before performing the required procedures.

As a member of the International Energy Star Program, Xerox confirms this product satisfies the requirements for

the international Energy Star Program program.

The following web site contains a knowledge database where you can find information on the Xerox 2101.

www.xerox.com/support

After entering this web site, select Online Support Assistant, then chose the product family.

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Features in Brief

The following is a list of the main features of this machine in brief.

The illustrations in this manual are created as realistic as possible to help in making the explanation of the

features easier to understand.

1-Sided/2-Sided CopyingYou can copy 1- or 2-sided documents as 1- or 2-

sided copies.

5.1 1-Sided/2-Sided Copying

Enlarging/Reducing ImageYou can set similar or different percentage for the

length and width to change image size.

5.2 Enlarging/Reducing Image

Sorting OutputYou can select to output multiple sets of copies by

sets or page numbers.

5.4 Sorting Output

Z foldingYou can output z-folded copies.

5.7 Z-Folding

Report Report

Report

Report

port

port

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Features in Brief

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StaplingYou can staple and output copies.

5.5 Stapling

Punching HolesYou can punched and output copies.

5.6 Punching Holes

Making Sample CopiesWhen making multiple copies of a document, you

can output a single copy in advance to confirm

settings.

5.8 Making Sample Copies

Erasing EdgesYou can erase shadows that might form on the

sides or center portion of bound document image.

5.10 Erasing Edges

Shifting ImageYou can shift or specify image position for copying

with white space.

5.11 Shifting Image

Specifying Document SizeYou can set the document size when copying a

non-standard document size or when copying a

document using a scanning size that differs from

the size of the document that is set.

5.12 Specifying Document Size

Report

Report

Report

Question

Answer

Question

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Features in Brief

iv

Separating Facing PagesYou can make copies from a bound document onto

separate sheets.

5.13 Copying Facing Pages onto

Separate Sheets

Copying Mixed Sized OriginalsYou can scan documents of various sizes for

copying without specifying sizes.

5.15 Copying Mixed Size Originals

Making Two Sided Copies from a

Bound DocumentYou can make two-sided copies from a bound

document onto separate sheets of paper.

5.16 Making Two sided Copies From a

Bound Document

Adjusting Image QualityYou can prevent copying of images from reverse

page and adjust contrast automatically.

5.17 Adjusting Image Quality

Adjusting Copy DensityYou can adjust how light or dark the copies should

be.

5.18 Adjusting Copy Density

Specifying Document TypeYou can select preset option according to your

document type to make faithful copies.

5.19 Specifying Document Type

Report

Report

eport

Report

Blank Page

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Features in Brief

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Adjusting Density ControlYou can adjust color density of image in terms of

low/medium/high density levels.

5.20 Adjusting Density Control

Adjusting SharpnessYou can soften or sharpen image outline.

5.21 Adjusting Sharpness

Multi Documents to One CopyYou can merge multiple documents to one copy.

5.22 Multiple-Documents Copying on One

Copy

Inserting SeparatorsYou can insert blank sheets of paper as separators

between transparencies.

5.23 Inserting Transparency Separators

Specifying Face Up or DownYou can select whether copies should be output

facing up or down.

5.24 Outputting Face Up/Down

Copying RepeatedlyYou can make multiple copies of a document on the

same sheet.

5.25 Making Multiple Copies on a

Single Sheet

Report

Report Report

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Features in Brief

vi

Copying With CoversYou can add color or heavy weight paper as covers

for copies.

5.26 Copying With Covers

Creating a BookletYou can create booklets from one or two-sided

document.

5.27 Creating a Booklet

Printing AnnotationsYou can output copies with stamps, dates, page

numbers, and copy management.

5.28 Copying with Stamp or Date

Copying on Tab PaperYou can copy on tab paper

5.29 Copying on Tab Paper

Outputting Bi-Folded or Tri-FoldedpaperYou can make copies to be folded in half or in

thirds.

5.30 Outputting Bi-Folded or Tri-Folded

Copies

Copying on PostcardsYou can copy on postcards using tray 5 (bypass).

4.3 Copying on Postcards

ReportReport

Report Report

Report

Report

ReportReport

Report

Urgent

Report

Report

Report

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Features in Brief

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Documents With Different SettingsYou can scan documents of different copying

settings by batches and then output the copies

together.

5.32 Copying Documents of Different

Settings (Build Job)

Scanning DocumentsYou can download files of scanned data from a

client-side computer, transfer them by E-mail or to

FTP server.

Chapter 7 Scanning

Saving Scanned DataYou can save scanned data with copying settings

on the hard disk as a copy file. By connecting to a

network, you can also share documents scanned

by another machine and print the data from several

machines.

Chapter 6 Server

First setting

Next setting

Third setting

Repo

rt

Scan

Save

Hard disk

Report

Hard disk

Report

Scan

PrintSave

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Contents

Preface..........................................................................................................................................................................i

Features in Brief...........................................................................................................................................................ii

Contents.................................................................................................................................................................... viiiUsing This Guide....................................................................................................................................................... xiii

Conventions ............................................................................................................................................................... xv

Safety Notes.............................................................................................................................................................. xvi

The Objective of the International Energy Star Program ........................................................................................ xxiii

Illegal Copies........................................................................................................................................................... xxiv

Chapter 1 Knowing Your Copier

1.1 Main Components and Their Functions ................................................................... 21.2 Switching On/Off Power ........................................................................................... 6

1.2.1 Switching On/Off Power............................................................................. 6

1.2.2 Saving Energy............................................................................................. 8

1.2.3 Auto Start................................................................................................. 10

1.2.4 Breaker Switch.......................................................................................... 11

1.3 Using the Touch Panel Display.............................................................................. 12

1.3.1 Main Control Panel ................................................................................... 12

1.3.2 Touch Panel Display................................................................................. 14

1.3.3 Copier Screen........................................................................................... 16

1.3.4 Other Screens........................................................................................... 19

1.3.5 Operations on saved file ........................................................................... 20

1.4 Entering Password................................................................................................. 21

1.5 Using the Foreign Interface

Device22

Chapter 2 Loading Paper

2.1 Paper to Use .......................................................................................................... 24

2.2 Loading Paper/Changing Paper Size of Paper Trays ............................................ 27

2.2.1 Loading Paper in Trays 1, 2, 3, 4.............................................................. 27

2.2.2 Loading Paper in Tray 5 (Bypass) ............................................................ 30

2.2.3 Loading Paper in Tray 6 (HCF)................................................................. 332.2.4 Loading Paper in Tray 7............................................................................ 35

2.3 Checking/Changing Paper Supply Settings ........................................................... 37

Chapter 3 Loading Documents

3.1 Types of Documents .............................................................................................. 44

3.1.1 Document Sizes........................................................................................ 44

3.1.2 Automatic Document Size Sensing........................................................... 44

3.1.3 Special Documents to Note ...................................................................... 453.2 Loading Documents ............................................................................................... 46

3.2.1 Loading on Document Glass..................................................................... 46

3.2.2 Loading in DADF....................................................................................... 48

3.2.3 Original Orientation................................................................................... 49

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3.2.4 Automatic Image Rotation......................................................................... 50

Chapter 4 Basic Copy Procedure4.1 Basic Copying Procedures..................................................................................... 52

4.1.1 Making Copies .......................................................................................... 52

4.1.2 Checking Settings..................................................................................... 57

4.1.3 Programming Ahead................................................................................. 60

4.1.4 Checking Job Status................................................................................. 62

4.1.5 Priority Printing.......................................................................................... 64

4.2 Interrupting Copying............................................................................................... 65

4.3 Copying on Postcards............................................................................................ 67

4.4 Copying on Transparency...................................................................................... 69

4.5 Copying on Heavy Weight...................................................................................... 72

4.6 Removing Copies from the Tri-Fold Output Tray ................................................... 73

4.7 Removing Copies from the Booklet Output Tray.................................................... 74

Chapter 5 Making Copies

Added FeaturesBasic Features Image Quality Output FormatStored

Job Templates

5.1 1-Sided/2-Sided Copying ....................................................................................... 78

5.1.1 1-Sided Copying ....................................................................................... 78

5.1.2 2-Sided Copying ....................................................................................... 805.2 Enlarging/Reducing Image..................................................................................... 84

5.2.1 Same % for Length and Width.................................................................. 84

5.2.2 Different % for Length and Width.............................................................. 89

5.3 Selecting Paper Tray.............................................................................................. 92

5.3.1 Automatically Selecting Paper Tray.......................................................... 92

5.3.2 Manually Selecting Paper Tray................................................................. 93

5.4 Sorting Output ........................................................................................................ 97

5.5 Stapling .................................................................................................................. 99

5.6 Punching Holes .................................................................................................... 102

5.7 Z-Folding .............................................................................................................. 105

5.8 Making Sample Copies ........................................................................................ 108

5.9 Loading Documents in Batches ........................................................................... 110


Job Templates

5.10 Erasing Edges...................................................................................................... 112

5.11 Shifting Image ...................................................................................................... 115

5.12 Specifying Document Size ................................................................................... 119

5.13 Copying Facing Pages onto Separate Sheets ..................................................... 122

5.14 Specifying Image Orientation............................................................................... 124

5.15 Copying Mixed Size Originals .............................................................................. 126

5.16 Making Two sided Copies From a Bound Document........................................... 129


Job Templates

5.17 Adjusting Image Quality ....................................................................................... 131

5.18 Adjusting Copy Density........................................................................................ 133

5.19 Specifying Document Type .................................................................................. 134

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7.2.5 Sending Scanned Files Automatically..................................................... 250

7.3 Scanning Documents ........................................................................................... 263

7.3.1 Scanning Documents.............................................................................. 264

7.3.2 Checking Saved Files ............................................................................. 269

7.3.3 Changing File Name............................................................................... 271

7.3.4 Deleting Files .......................................................................................... 2747.4 Installing the Scanner Driver ................................................................................ 276

7.4.1 About the Operating Environment........................................................... 276

7.4.2 Installing the Scanner Driver................................................................... 277

7.4.3 Uninstalling the Scanner Driver .............................................................. 280

7.5 Downloading Scanned Data................................................................................. 281

7.5.1 Downloading files with a Web browser ................................................... 282

7.5.2 Downloading files Using FTP.................................................................. 283

7.5.3 Accessing SMB Shared Folder............................................................... 284

Chapter 8 System Administrator Mode Settings8.1 System Administrator Mode ................................................................................. 286

8.1.1 Using System Administrator Mode.......................................................... 286

8.1.2 Entering/Exiting Tools Mode................................................................... 289

8.1.3 Entering/Exiting Auditron Mode .............................................................. 292

8.2 Overview of Tools Mode ...................................................................................... 294

8.3 Setting Tools Mode.............................................................................................. 304

8.3.1 Changing Tools Mode Settings............................................................... 304

8.3.2 Changing Tools Password...................................................................... 306

8.4 Overview of Auditron Mode.................................................................................. 308

8.5 Auditron Menu...................................................................................................... 310

8.5.1 Review Accounts .................................................................................... 3108.5.2 Create/Modify Accounts.......................................................................... 311

8.5.3 Reset Account Data................................................................................ 314

8.5.4 Auditron Setup ........................................................................................ 315

8.5.5 Change of Password............................................................................... 317

8.6 Checking Network Settings.................................................................................. 319

Chapter 9 Troubleshooting

9.1 Troubleshooting ................................................................................................... 3229.1.1 Dealing With Error Messages ................................................................. 322

9.1.2 Dealing With Server Faults ..................................................................... 322

9.1.3 Dealing With Other Troubles................................................................... 323

9.2 Clearing Paper Jams............................................................................................ 326

9.2.1 Trays 1 - 4............................................................................................... 327

9.2.2 Tray 5 (Bypass)....................................................................................... 328

9.2.3 HCF......................................................................................................... 330

9.2.4 Tray 7...................................................................................................... 336

9.2.5 Lower Left Area....................................................................................... 337

9.2.6 Inside Copier........................................................................................... 339

9.2.7 Inside Finisher Left Door......................................................................... 342

9.2.8 Inside Finisher Right Door ...................................................................... 346

9.2.9 Folding Unit (Z and C)............................................................................. 351

9.2.10 Output Area of Finisher........................................................................... 358

9.3 Clearing Document Jams..................................................................................... 361

9.4 Solving Stapling Problems................................................................................... 365

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9.5 Solving Curled Output .......................................................................................... 369

Chapter 10 Daily Care10.1 Cleaning Copier ................................................................................................... 372

10.2 Consumables ....................................................................................................... 373

10.3 Replacing Toner Cartridge................................................................................... 376

10.4 Replacing Waste Toner Bottle A .......................................................................... 379

10.5 Replacing Staple Cartridge .................................................................................. 381

10.6 Emptying Punch Scrap Container ........................................................................ 385

10.7 Checking Meter .................................................................................................... 387

10.7.1 Checking sum of copies made................................................................ 387

10.7.2 Checking the Total Number of Copies for Each Department.................. 388

Appendix

A Specifications....................................................................................................... 392

B Possible Combinations of Features ..................................................................... 398

C Originals/Copies Orientation (With Covers) ......................................................... 404

D Originals/Copies Orientation (With Drilled Paper)................................................ 407

Index ....................................................................................................................................................................... 409

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Using This Guide

This product is designated as 2101 in all markets except for those served by Fuji Xerox (FX) and FX Asian

Pacific (FXAP). In FX and FXAP, the product designation is 1015S.

The organization of this manual is as follows.

When an optional product is installed, the display of the features and machine might be different.

Chapter 1 Knowing Your Copier

Contains information that you should know before using the machine, like the name of each part of the

machine, how to switch on/off the power and how to use the touch panel display. Read this chapter

immediately after the machine has been installed.

Chapter 2 Loading Paper

Explains the types of paper you can use, as well as how to handle and change/replenish them.

Read this chapter when loading paper.

Chapter 3 Loading Documents

Explains the types of documents you can use for copying, as well as how to handle and load them.

Read this chapter when loading documents.

Chapter 4 Basic Copy Procedure

Explains the basic knowledge of making copies; copying onto postcard, transparency, heavy weight paper;

and interrupt copying.

Chapter 5 Making Copies

Explains the common copying procedures, involving the features of Basic Features, Added Features, and

Image Quality tabs. Read this chapter when making copies.

Chapter 6 Server

Explains how to save the document data as a copy file and how to merge/edit saved copy files. Read this

chapter when using the server.

Chapter 7 Scanning

Explains how to scan the document and save the data to the server. Read this chapter when scanning

documents.

Chapter 8 System Administrator Mode Settings

Explains about the factory settings and default values of the various features so that you could customize

the machine according to your needs, making it easier to use. Read this chapter when customizing your

machine.

This machine is equipped with the feature to control the number of copies made by users. Read this chapteralso when you are controlling or calculating the number of copies made.

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Using This Guide

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Chapter 9 Troubleshooting

Explains how to deal with paper/document jams and error messages. Read this chapter when you

encounter problems with your machine.

Chapter 10 Daily CareExplains how to carry out maintenance of your machine, like cleaning, replacing consumables like toner

cartridge and checking meters. Read this chapter when necessary.

Appendix

Explains about the specifications of the machine, possible combinations of features, the documents/copies

orientation when copying with covers, and the orientation of documents and paper when copying on

punched paper.

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Conventions

This manual uses the following conventions:

When an optional

product is needed

Touch panel display

before a procedure

Select buttons on

touch panel display

Buttons/features on

touch panel display

Buttons on control

panel

Additional information about operations and features.

Points to pay attention to.

Indicates reference sources.

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Safety Notes

Read these safety notes carefully before using this product to ensure you operate the machine safely.

Precautions for Installation and Relocation

Do not place the machine in a hot, humid,

dusty, or poorly ventilated environment.

Prolonged exposure to these adverseconditions can cause fire or electric shocks.

Do not place the machine near heaters or

volatile, flammable, or combustible materials

such as curtains that may catch fire.

Place the machine on a level and sturdy

surface that can withstand the machine weight

of 421 kg (when installing all optional products).

If tilted, the machine may fall over and cause

injuries.

When relocating the machine, contact your

Customer Support Center.

The machine has ventilation holes on its

bottom. A poorly ventilated machine can

cause excessive internal heat and fire.

The accompanying diagrams show the

minimum clearances required for normal

operation, consumables replacement, andmaintenance to ensure your machine

operates at peak performance. Your

representative will provide necessary support

for the proper installation of the machine.

is used to alert operators to an operating procedure, practice, or condition that, if

not strictly observed, can result in severe injury or loss of life.

is used to alert operators to an operating procedure, practice, or condition that, if

not strictly observed, might result in safety hazards to personnel or damage to

the equipment.

This symbol is used to alert operators to a specific operatingprocedure that requires close attention. Read and follow instructions

carefully to insure the task is accomplished safely.

This symbol is used to alert operators to a specific operating

procedure that must not be performed. Read and follow instructions

carefully.

This symbol is used to alert operators to a specific operating

procedure that should be emphasized for operating safety. Read and

follow instructions carefully.

This section explains the safety symbols used throughout the manual

HeatedSurface

Flammable ElectricShock

Pinchedfingers

Prohibit No Fire Do not tear down

Do nottouch

Instructions Unplug Ground/Earth

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Safety Notes

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When moving the machine, be sure to unplug

the power cord from the outlet. If the machine

is moved with the power cord connected, it

can cause damage to the cord which could

result in fire or electric shocks.

When moving the machine, do not tilt it more

than 10 degrees. If tilted excessively, the

machine may fall over and cause injuries.

When the machine is installed, be sure to lock

the caster stoppers. An unlocked machine

may fall over or slide and cause injuries.

The machine is capable of operating normally

within the following recommended

environmental limits:

Temperature range: 10-32C;

Humidity range: 30-80% (no condensation).

Humidity should be 61% or below at 32C, andtemperature should be 29C or below at 80%

humidity.

With staple finisher (optional)

With booklet maker finisher (optional), folding unit(optional), and HCF (optional)

FrontFront

Back

Back

Left

Right

Left

Right

With booklet maker finisher (optional)

With staple finisher (optional), folding unit (optional),and HCF (optional)

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Safety Notes

xviii

Do not expose the machine to direct sunlight.

Exposure to direct sunlight can adversely

affect the machine's performance.

Electrical Safety

The 2101 copier/printer and the recommended

maintenance supplies have been designed

and tested to meet strict safety requirements.

Attention to the following notes will ensure the

continued safe operation of your copier/

printer.

Use only the power cord supplied with this

equipment.

Plug the power cord directly into a grounded

electrical outlet. Do notuse an extension cord.

If you do not know whether or not an outlet is

grounded, consult a qualified electrician.

Do not use a ground adapter plug to connect

this equipment to an electrical outlet that lacksa ground connection terminal.

This machine is to be used on a 208-240V

15A branch circuit. If this machine needs to be

moved to a different location, contact a Xerox

service representative.

You may get a severe electrical shock if theoutlet is not correctly grounded.

Do not place the copier/printer where people

may step on or trip on the power cord. Do not

place objects on the power cord.

Do not override or disable electrical or

mechanical interlocks.

Do not obstruct the ventilation openings.These openings are provided to prevent

overheating of the machine.

Never push objects of any kind into slots or

openings on this equipment. Making a contact

with a voltage point or shorting out a part could

result in fire or electrical shock.

If any of the following conditions occur, switch

off the power to the machine immediately and

disconnect the power cord from the electrical

outlet. Call an authorized Xerox service

representative to correct the problem.

The machine emits unusual noises or odors.

The power cord is damaged or frayed.

A wall panel circuit breaker, fuse, or othersafety device has been tripped.

Liquid is spilled into the copier/printer.

The machine is exposed to water.

Any part of the machine is damaged.

Disconnect Device

The power cable is the disconnect device for thisequipment. It is attached to the back of the ma-chine as a plug-in device. To remove all electrical

power from the machine, disconnect the powercable from the electrical outlet.

Sudden temperature fluctuations can affect copy quality. Rapid

heating of a cold room can cause condensation inside the

machine, directly interfering with image transfer.

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Safety Notes

xix

Laser Safety

Use of controls, adjustments, or procedures

other than those specified in this

documentation may result in a hazardous

exposure to laser radiation.

This equipment complies with international

safety standards. With specific regard to lasersafety, the equipment complies with

performance standards for laser products set

by government, national, and international

agencies as a Class 1 laser product. It does

not emit hazardous light, as the beam is totally

enclosed during all phases of customer

operation and maintenance.

Maintenance Safety

Do not attempt any maintenance procedure that

is not specifically described in the

documentation that is supplied with your

copier/printer.

Do not use aerosol cleaners. The use of

supplies that are not approved may cause

poor performance of the copier/printer, and

could create a dangerous condition.

Use the supplies and cleaning materials only asdirected in this manual. Keep all of these

materials out of the reach of children.

Do not remove the covers or guards that are

fastened with screws. There are no parts

behind these covers that you can maintain or

service.

Do not perform any maintenance procedures

unless you have been trained to do them by a

Xerox representative or unless a procedure is

specifically described in one of the copier/printer manuals.

Operational Safety

Your Xerox equipment and supplies weredesigned and tested to meet strict safety require-ments. These include safety agency examina-tion, approval, and compliance with establishedenvironmental standards.

Your attention to the following safety guidelineswill help ensure the continued safe operation ofyour copier/printer:

Use the materials and supplies specifically

designed for your copier/printer. The use of

unsuitable materials may result in poor

performance of the machine and possibly a

hazardous situation.

Follow all warnings and instructions that are

marked on or supplied with the machine. Place the machine in a room that provides

adequate space for ventilation and servicing.

Place the machine on a level, solid surface

(not on a thick pile carpet) that has adequate

strength to support the weight of the machine.

Do not attempt to move the machine. A

leveling device that was lowered when yourmachine was installed may damage the carpet

or floor.

Do not locate the machine near a heat source.

Do not locate the machine in direct sunlight. Do not locate the machine in line with the cold

air flow from an air conditioning system.

Do not place containers of coffee or other

liquid on the machine.

Do not block or cover the slots and openings

on the machine. Without adequate ventilation,

the machine may overheat. Do not attempt to override any electrical or

mechanical interlock devices.

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Safety Notes

xx

Be careful when working in areas identified

with this warning symbol. These areas may be

very hot and could cause personal injury.

If you need any additional safety information

concerning the machine or materials, contact

your Xerox representative.

Ozone Safety

This product produces ozone during normal

operation. The ozone is heavier than air, and

the quantity is dependent on copy volume.

Providing the correct environmental

parameters, as specified in the Xerox

installation procedures, ensures that

concentration levels meet safe limits.

If you need additional information about

ozone, request the Xerox publication,

OZONE, 600P83222, by calling 1-800-828-

6571 in the USA. For a French language

version, call 1-800- 828-6571 in the USA, then

press 2.

Radio Frequency Emissions

FCC

The following applies to the product when

equipped with the Token Ring or Banyan

Vines connectivity options:

This equipment has been tested and found to

comply with the limits for a Class A digital

device, pursuant to Part 15 of the FCC Rules.

These limits are designed to provide

reasonable protection against harmful

interference when the equipment is operated

in a commercial environment. This equipment

generates, uses, and can radiate radio

frequency energy and, if not installed and

used in accordance with the instructionmanual, may cause harmful interference to

radio communications. Operation of this

equipment in a residential area is likely to

cause harmful interference in which case the

user will be required to correct the interference

at his/her own expense.

Changes or modifications to this equipment

not specifically approved by the Xerox

Corporation may void the users authority to

operate this equipment.

Shielded cables must be used with this

equipment to maintain compliance with FCC

regulations.

In CanadaThis digital apparatus does not exceed the

Class A limits for radio noise emissions from

digital apparatus as defined in the Radio

interference regulations of Industry Canada.

Extra Low Voltage Approval

The 2101 copier/printer is in compliance with

various governmental agencies and national

safety regulations. All system ports meet the

Safety Extra Low Voltage (SELV) circuits for

connection to customer-owned devices and

networks. Additions of customer-owned or

third party accessories that are attached to the

copier/ printer must meet or exceed the

requirements listed above. All modules that

require external connection must be installed

per the 2101 installation procedure.

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Safety Notes

xxi

Locations of warning and caution labels

To ensure your safety in operating the copier, please read the warning and caution labels pasted on the

internal parts of the machine carefully.

LabelLabel

Label

Label

Label

Label

Label

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Safety Notes

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The Objective of the InternationalEnergy Star Program

To protect the global environment and conserve energy resources, the International Energy Star Program

encourages the following product features. Fuji Xerox confirms this product satisfies the requirements for this

program.

Two-sided copying feature

This product has a two-sided copying feature to reduce the volume of copy paper used. This feature is set

as the factory setting for this machine. For example, by copying two single-sided originals on both sides of a

sheet of paper, you can reduce the number of paper used. Of course, you can also make single-sided

copies. For details, see 5.1.2 2-Sided Copying.

Auto shut-off feature

This product has a power-saving feature, which turns the machine off automatically if it is on and not

operated for a certain period of time. The factory setting of the auto shut-off time is set at 60 minutes.

For details, see "Timeouts" of8.2 Overview of Tools Mode.

Low power mode feature

This product has a power-saving feature, which switches the machine to a low power mode automatically if

the machine is on and not operated for a certain period of time. In this mode the machine lowers the fuser

temperature to save power consumption. The factory setting of the low power mode start time is set at 15

minutes. You can change this setting from 1 to 240 minutes. The recovery time from the low power mode is

as follows:

(applicable only if the machine recovers after one hour it has moved to low power mode)

- for 220 V model: about 144 seconds;

- for 240 V model: about 108 seconds.

For details, see "Timeouts" of8.2 Overview of Tools Mode.

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Illegal Copies

Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances.

Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions.

1. Obligations or Securities of the United States Government, such as:

Certificates of IndebtednessNational Bank Currency

Coupons from Bonds Federal Reserve Bank Notes

Silver Certificates Gold Certificates

United States Bonds Treasury Notes

Federal Reserve Notes Fractional Notes

Certificates of Deposit Paper Money

Bonds and Obligations of certain agencies of the government, such as

FHA, etc.

Bonds. (U.S. Savings Bonds may be photographed only for publicity purposes in connection with the

campaign for the sale of such bonds.)

Internal Revenue Stamps. (If it is necessary to reproduce a legal document on which there is a

canceled revenue stamp, this may be done provided the reproduction of the document is performed

for lawful purposes.)

Postage Stamps, canceled or uncanceled. (For philatelic purposes, Postage Stamps may be

photographed, provided the reproduction is in black and white and is less than 75% or more than

150% of the linear dimensions of the original.)

Postal Money Orders.

Bills, Checks, or Drafts of money drawn by or upon authorized officers of the United States.

Stamps and other representatives of value, of whatever denomination, which have been or may be

issued under any Act of Congress.

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2. Adjusted Compensation Certificates for Veterans of the World Wars.

3. Obligations or Securities of any Foreign Government, Bank, or Corporation.

4. Copyrighted material, unless permission of the copyright owner has been obtained or the reproduction

falls within the fair use or library reproduction rights provisions of the copyright law. Further

information of these provisions may be obtained from the Copyright Office, Library of Congress,Washington, D.C. 20559. Ask for Circular R21.

5. Certificates of Citizenship or Naturalization. (Foreign Naturalization Certificates may be

photographed.)

6. Passports. (Foreign Passports may be photographed.)

7. Immigration Papers.

8. Draft Registration Cards.

9. Selective Service Induction Papers that bear any of the following Registrants information:

Earnings or Income Dependency Status

Court Record Previous military service

Physical or mental condition

Exception: United States military discharge certificates may be photographed.

10. Badges, Identification Cards, Passes, or Insignia carried by military personnel, or by members of thevarious Federal Departments, such as FBI, Treasury, etc. (unless photograph is ordered by the head

of such department or bureau.)

Reproducing the following is also prohibited in certain states:

Automobile Licenses - Drivers Licenses - Automobile Certificates of Title.

The above list is not all inclusive, and no liability is assumed for its completeness or accuracy. In case of doubt,consult your attorney.

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Canada

Parliament, by statute, has forbidden the copying of the following subjects under certain circumstances.

Penalties of fines or imprisonment may be imposed on those guilty of making such copies.

1. Current bank notes or current paper money.

2. Obligations or securities of a government or bank.

3. Exchequer bill paper or revenue paper.

4.The public seal of Canada or of a province, or the seal of a public body or authority in Canada, or of a court

of law.

5. Proclamations, orders, regulations or appointments, or notices thereof (with intent to falsely cause same to

purport to have been printed by the Queens Printer for Canada, or the equivalent printer for a province).

6. Marks, brands, seals, wrappers or designs used by or on behalf of the Government of Canada or of a

province, the government of a state other than Canada or a department, board, Commission or agency

established by the Government of Canada or of a province or of a government of a state other than Canada.

7. Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a

province or by the government of a state other than Canada.

8. Documents, registers or records kept by public officials charged with the duty of making or issuing certified

copies thereof, where the copy falsely purports to be a certified copy thereof.

9. Copyrighted material or trademarks of any manner or kind without the consent of the copyright or trademark

owner.

The above list is provided for your convenience and assistance, but it is not all inclusive, and no liability is

assumed for its completeness or accuracy. In case of doubt, consult your solicitor.

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Knowing Your

Copier

1.1 Main Components and Their Functions.............................2

1.2 Switching On/Off Power ......................................................6

1.3 Using the Touch Panel Display.........................................12

1.4 Entering Password.............................................................21

1.5 Using the Foreign Interface Device ..................................22

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1.1 Main Components and Their Functions

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Optional kit

High Capacity Feeder (HCF)

Optional kit

Booklet Maker Finisher

and Folding Unit (Z and C)

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Tri-Fold In andTri-Fold Outare available only when the optional folding unit (Z and C) installed.

No. Name Function

26 Tray 6 (HCF) (optional) Load the paper.

27 Top cover Open to clear paper jams in tray 6.28 Top right cover Open to clear paper jams in tray 6. Shift tray 6 to the left to open.

29 Tray 7 Load paper for covers or transparency separators. Paper loaded in tray 7 as

cover/transparency separator will not be used for copying.

30 De-curl button Press this button to de-curl copied paper.

31 Output tray Receives copies output from the machine.

32 Finisher tray Receives stapled and punched copies. Copies are also output here when files

are merged, or when Large Output, Collated, or Uncollated are selected.

33 Booklet output tray Receives copies when you select Bi-Fold orBi-Fold + Stapling.

34 Booklet output traybutton Press this button to deliver booklets to the removal position.

35 Right door Open to clear paper jams; replace staples or clear jammed staples; or replace

the scraps from the puncher.

36 Staple cartridge for

booklet

There are two staple cartridge for booklet.

37 Staple cartridge Open to replace staples or remove jammed staples.

38 Punch scrap container Collects the scraps from the puncher. Open to throw away the scraps.

39 Tri-Fold output tray Receives copies when you select Tri-Fold In orTri-Fold Out.

40 Tri-Fold output tray

button

Press this button to open the tri-fold output tray.

41 Left door Open to clear paper jam.

42 Staple cartridge holder When you replace the staple cartridge installed to the optional staple

cartridge, you can put the replaced one here.

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1.2 Switching On/Off Power

Switch on the power of the copier before you begin copying. The server will then start automatically.

After the power is on, the machine will take about 7 minutes (for 100 V model) or 6 minutes (for 200 V, 220-240V models) to warm up before you can start making copies. Switch off the power of the copier at the end of the

day, or when it will not be used for a long time. You can make use of the Power Saver feature if the copier is to

be left idle for a while. The Power Saver feature reduces the power consumption of the machine, thereby

helping to conserve energy.

1.2.2 Saving Energy

1.2.1 Switching On/Off Power

Switching on power

Procedure

1 Turn the power switch tothe | (On) position.The server starts automatically

once the power of the copier is

switched on.

2 Enter the password (by department/user) by using the keypadand then select Enter.Each input digit is represented by an asterisk.

The message Please wait for X minute(s). (X refers to the numeric value) is

displayed.

If you switch on the machine

immediately after it has just been

switched off, it will take more than

five seconds to warm up.

If you switch on the power, the copy

server will activate automatically.

1.4 Entering Password

The Password Entry screen will not

be displayed if the Auditron Mode is

not enabled.

If you made a mistake while entering

the password, press the Clear

button to clear, and then re-enter.

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The message displayed changes to Ready to copy after X minutes.

Switching off power

Procedure

1Check that all copying iscompleted. Then turn the

power switch to the

(Off) position.

The display on the screen

disappears and the power is

switched off.

The server will shut down

automatically once the power of

the copier is switched off.

The content of error messages andscreen to be displayed may differ

with the optional products installed.

The fan in the machine will continue

to operate for about one hour after

you have switched off the power.

Do not turn off the power switch of

the server.

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1.2.2 Saving Energy

This machine has a Power Saver feature that reduces the power consumption of the machine in twostages, namely, the Low Power Mode and Power Saver Off Mode:

Low Power Mode

The power to the control panel and fuser unit is reduced.

The display disappears while the power saver indicator light is lit.

If you need to make copies, press the Power Saver button. The indicator light will be off and the PowerSaver mode canceled.

Power Saver Off Mode

The power switch is turned to the (Off) position and the power is switched off.

If you need to make copies, turn the power switch to the | (On) position.

Entering the Power Saver Mode automatically

The machine automatically enters the Low Power Mode if it has been left idle after a fixed period of

time. If the machine continues to be left unused, it will enter the Power Saver Off Mode and the power

will be cut off.

The default time for the machine to enter the Low Power Mode and Power Saver Off mode are 15 minutes and 60 minutes

respectively. This default time setting can be changed in the Tools Mode. If you do not want the machine to enter the Power

Saver Mode automatically, you can choose to disable this feature. For details, refer to Chapter 8 System Administrator Mode

Settings.

Power consumption Standby mode

100 V mode 285 W or less about 460 W

200 V mode 295 W or less about 440 W

Power consumption

100 V mode 10 W or less

200 V mode 14 W or less

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Switching to the Power Saver Mode manually

You can also switch to Low Power Mode manually.

Procedure

1 Press Power Saver.The machine enters the LowPower mode. When you need to

make copies, press the Power

Saver button.

Exiting the Power Saver Mode

You can exit the Low Power Mode by pressing the Power Saver button.

The Power Saver Off Mode refers to the state when the power of the machine is switched to the

(Off) position.

To make copies, switch on the power of the machine.

Once the machine is in the Low

Power Mode, it will enter the Power

Saver Off Mode if the machine

continues to be left idle for a fixed

period of time. The power is then cut

off from the machine. When you

need to make copies, switch on the

power of the machine.

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1.2.3 Auto Start

While waiting for the machine to warm up after the power is switched on, you can press the Startbutton to program copying. This feature is called Auto Start.

Enabling Auto Start

To use the Auto Start feature, load the document, specify the desired settings and then press the Start

button.

The message Please wait ... The job will start automatically. will be displayed and copying will begin

automatically once the machine has entered the Ready to Copy mode.

If you have set the machine ready tone in Tools Mode, you will hear the tone when the machine has warmed up and is ready to

accept copy jobs. You can then proceed to set an Auto Start job after the tone. To set the machine ready tone or change its tone

volume, refer to 8.3 Setting Tools Mode.

Canceling Auto Start

To cancel an Auto Start job, select Stop on the screen or press the Stop button on the control panelbefore the document is scanned.

Then press the C button and the Auto Start job will be canceled.

uto tart screen: en an ocument s p ace on t e ocument

glass and three sets are to be made with no change in size.

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1.2.4 Breaker Switch

There are two breaker switches on this machine.The breaker switch is usually at the positions shown in the diagram below. If the machine will not be

used for a long time or when moving the machine, push the switch down or to the right.

To switch it on, push it up; or to switch if off, push it down.

The power will be cut off automatically once the breaker switch detects a power leakage. Do not use the machine in such a

case.

Check that the power switch is turned off when you turn off the breaker switch.

Safety Notes

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No. Name Function

1 Touch panel display Displays the respective features and machine status.

Touch this panel directly to select the features and instructions displayed.

1.3.2Touch Panel Display

2 Job Status button Press to check the presently processed job.

On the Job Status screen, once a job is selected, you can pause it if it is being

scanned or delete it if is paused. When printing multiple jobs, you can

promote a print job over ones that are waiting to be printed. The promoted job

is printed following the job that is currently being printed.

3 System Settings/

Meter Check button

For the system administrator to press to define the specifications of the copier

features, or to check the meter reading or status of the consumables.

To use the Tools Mode and the Auditron Administration Mode, switch to the

copier control panel for operation. For details of the switching, refer to 8.1.1

Using System Administrator Mode.

4 Power Saver button Press to put the machine in the Power Saver mode if it is not to be used for a

while to reduce power consumption.

The Power Saver indicator light will be lit if it is in Power Saver mode. To

return to the Ready (Copy) mode, press the button again.

5 Password button Press to display the Password Entry screen if the Auditron Mode is enabled.

Use of the machine can be controlled by requiring each user to enter his

password (by department/user).

6 Review button Press to check the copy settings.

You can check the status of the settings displayed on the screen.

In the Copy, Save to File, Copy and Save modes, you can check copy settings

before pressing the Start button. You can also check the copy settings of aselected job from the list on the Job Status screen.

In the Edit/Print Files mode, you can check the copy settings of the selected

copy file when saved.

7 Clear All button Press to clear all settings and return to the default screen. The default screen

is the screen that is displayed when the machine is switched on.

8 Volume adjustment dial Turn to set the volume of error tones to inform you of a completed copy job or

a machine fault. Adjust by rolling the dial to the left or right.

You can also set the tone off. For details, refer to Setting Tone in 8.2

Overview of Tools Mode.

9 Keypad Use the keys on this keypad to enter numeric values, such as the number of

sets to be copied.

10 C (Clear) button Press to delete or correct a wrong entry made by using the keypad.

11 Start button Press to start copying.

12 Interrupt button/indicator Press to interrupt the current copy job for an urgent job. The indicator light on

the left lights up when this button is pressed.

Press again to cancel the interrupted copy job and return to the original copy

job.

13 Stop button Press to stop the current copy job.

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Free Memory

Indicates the amount of remaining hard disk memory in a percentage that can be used for saving copied or

scanned document data.

Free Memory doesnt mean the amount of remaining memory that can be used for scanning.

Paper RemainingThe number of horizontal lines increases and decreases accordingly to display the amount of paper

remaining in the paper tray: 100%, 75%, 50%, 25% or No paper.

During copying, a green indicator lights up on the left of the tray icon that is being used.

Tray 5 (bypass) has a horizontal line that indicates paper being loaded.

Tray 6 (HCF) is optional. If it is not installed, the icon will not be displayed.

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Each feature is at factory setting. This default setting can be changed in the Tools Mode. For details, refer to 8.3 Setting Tools

Mode.

Copier Screen

Message area

Displays messages like machine status and operation guide.

Tab

Select by touching the various tabs like Basic Features, Added Features, Image Quality, Output Format,

and Others to display their corresponding screens.

Stored Job Templates button

Touch this button to display the Stored Job Templates screen.

Document count

Displays the number of documents being scanned.

The maximum number of originals that can be scanned is 1,000 (A4-sized) sheets. However, depending on the document size,

error messages may appear on the display before the number of documents reaches 1,000 sheets.

No. of copies

Indicates the number of sets of copies to make. Enter a value by using the keypad. You can set a value

between 1 to 9,999. To reset the value to 1, press the C button.

Selection buttons

Once touched, the button will be highlighted.

... indicates that there are more setting screens following.

TabMessage Area

Number of copies

Stored Job Templates button

Selection button

Document Count

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1.3.5 Operations on saved file

You can do the following operations on a saved copy file:

Selecting/deselecting file

Select a file from the displayed list.

Select the file again for deselection.

Order displays numbers in the sequence of file selection.

If a file in the middle of sequence is deselected, the succeeding file numbers are incremented one each. You cannot selectCopy/Move Files, Merge/Edit Files, Change File Name, Delete File(s) without specifying a file.

In this manual, a screen that appears when the Hard Disk (Copy File) tab is selected is referred to as the Hard Disk (Copy File)

screen.

Selecting all files

Select Select All/Deselect All to select all files.

Select Select All/Deselect All again to deselect all files.

Switching between pages

Select Next to proceed to the next page orPrev to return to the previous page.

Select First to display the first page orLast to display the last page.

Sorting files

Select Change File Orderto sort files by names or times.

A newly saved file will be displayed at the top.

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1.4 Entering Password

If the Auditron Mode is enabled, you need to enter your password (by department/user) before you can start

making copies.This section explains how to enter the password and to display the Password Entry screen. Approach your

Auditron Administrator if you need a user password.

The Auditron Mode allows you to control the number of copies that each account (by department/user) can make. The setting

and change of passwords are handled by the Auditron Administrator via the Auditron Administration Mode screen.

Procedure

1 Press Password.The Password Entry screen isdisplayed.

2 Enter your password by using the keypad.Each digit input is represented by an asterisk.

3 Select Enteron the screen.The Copier screen appears once you have entered the correct password.

When the copying is done, the

display returns to the Password

Entry screen. Unauthorized user

with no password cannot make

copies.

If you have set a timeout period for

the Password Entry Screen timeout,

the display will return to the

Password Entry screen even if you

did not press the Password button.

For details, refer to 8.5.4 Auditron

Setup.

If you made a mistake while entering

the password, press the Clear

button to clear, and then re-enter.

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1.5 Using the Foreign InterfaceDevice

The following screen will be displayed if a Foreign Interface Device (optional) is installed.

Follow the instructions.

If another type of copy control device is used, follow the instructions displayed on the screen.

When a copy control device is used, you cannot use the Auditron Administration features. For details on the Auditron Administration screen, refer to 8.4 Overview of Auditron Mode.

Optional

Please insert Xerox Charge Card.Please insert Xerox charge card.

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2.1 Paper to Use

This chapter describes the types of paper that can be used on this machine. To obtain better image quality, it is

suggested that you use the recommended paper. Contact your Customer Support Center if you are using a

paper stock other than the one recommended here.

Recommended paper

Xerox 4024DP 20lb (3R721)

Various types of paper/media may also be used besides the above recommended paper stock. Follow the

instructions in this manual to load the paper stock in the appropriate tray, and select the paper size and

paper type.

Contact your Xerox Customer Support Center if you wish to use any other paper types.

Do not use transparencies and paper meant for ink jet printer as they can cause machine breakdown.

Paper stock that can be used

The types of paper stock that can be used are displayed in the following table. Tray 6 (HCF) and tray

7 are optional products.

Paper size and capacity of paper tray

The paper sizes and number of sheets that can be loaded in each paper tray are as follows:

*1 *2 To make copies on 1218" and SRA3 paper, adjust the paper guide first before you load the paper.

SRA3 refers to the size, 320450 mm or 12.617.7".

*3 When loading B5 portrait paper first, contact your Customer Support Center.

*4 When changing B5 portrait to 810" paper, contact your Customer Support Center.

*5 When changing A4 to 8.511" paper, contact your Customer Support Center.

*6 When changing 8.514" to 8.513" paper, contact your Customer Support Center.

Paper tray sizes that can be changed by the customer engineer are as follows. Contact your Customer Support Center.

Tray 1 can be changed to either A4, A5, B5 portrait or 8.511" portrait.

Trays 2, 3, 4 can be changed to 1218" or any non-standard sizes within the range of 182-297 mm (Y direction) and

182-432 mm (X direction).

Tray Paper sizes that can be loaded Capacity (sheets)

Tray 1 8.511 portrait, A4 portrait 500 sheets

Trays 2, 3, 4 B5 portrait, B5, A4 portrait, A4, B4, A3, 810" portrait,

8.511" portrait, 8.511", 8.513", 8.514", 1117", 8 K, 16 K portrait

550 sheets

Tray 5 (bypass): Non-standard size:

Y direction: 5.8-11.69, 148-297 mm

X direction: 7.8-17, 200-432 mm

Standard size:

Postcard, A5, B5, A4 portrait, A4, B4, A3, SRA3*1, 5.58.5",

810" portrait, 8.511" portrait, 8.511", 8.514", 1117",

1218"*2

130 sheets

Tray 6 (HCF) B5 portrait*3, A4 portrait, 8.511" portrait 3600 sheets

Tray 7

(Separators/

Cover Tray)

B5, B5 portrait*4, A4, A4 portrait*5, 8.510" portrait*4, 8.511"*5,

8.511" portrait, 8.513"*6, 8.514"*6, B4, 16 K, 8 K, A3, 1117"

150 sheets

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Storing and handling paper

Take note of the following when storing paper:

Always store paper in a cabinet or at a place with low humidity. Damp paper may cause jams or affect the

image quality.

Always re-pack unused paper, preferably with desiccant.

Always store paper on a flat horizontal surface to prevent bending or curling.

Take note of the following when loading paper:

Do not combine and load paper left over from different reams into a tray.

Do not use folded or wrinkled paper.

Do not load mixed size paper into a tray.

Always fan transparencies or labels before loading to prevent jamming or multi-sheet feeding.

Do not use papers meant for ink jet printer as they can cause machine breakdown.

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2.2 Loading Paper/Changing Paper Size of Paper Trays

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When changing the paper size:

You can change the paper size for trays 2, 3, 4.

(1)Remove any paper in thetray.

(2)While gripping the

paper guide lever A,

shift it back until the

end.

(3)While gripping the

paper guide lever B,

shift it to the right.

(4)Load the paper,

aligning to the left side

of the tray and with the

side to be copied

facing down.

(5)While gripping levers A

and B, shift and align

them with the edges of

the paper.

You will hear a click sound if the

guides are adjusted to their

correct positions.

Do not load different types of paper

in the tray. This may result in paper

jam.

Do not load paper exceeding the

maximum fill line.

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2.2.3 Loading Paper in Tray 6 (HCF)

The factory setting of the paper size is 8.511" or A4 portrait depending on your market area. You canchange the paper size to B5 portrait, A4 portrait, or 8.511" portrait.

Tray 6 is optional.

For details on the type of paper that can be loaded in tray 6 (HCF), refer to 2.1 Paper to Use.

Procedure

1 Pull tray 6 (HCF) out rightto the end.The bottom plate is loweredautomatically.

2 Load the paper, aligning tothe right side of the trayand with the side to be

copied facing up.


(1)Remove any paper in

the tray.

(2)Loosen the screw to

remove the paper

guide.



jam.


maximum fill line.

Before changing the factory setting

of the paper size to B5 portrait,

contact your Customer Support

Center.

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(3)Insert the guide into the

slot of the desired

paper size and tighten

the screw.

(4)When the paper size is

changed to B5 portrait,

remove the horizontal

guide on the right side

of the tray by loosening

the screw.

(5)Insert the guide to the

B5 slot and then tighten

the screw.

(6)Paste the appropriate

paper size label on the

tray.

3Push in the tray slowly

until it stops.

When pushing in the tray, do not

touch the inner sides of the tray

as your fingers might be

pinched.

When B5 portrait has been changed

to A4 portrait or 8.511" portrait,

remove the horizontal guide and fix

it on the right side of the tray with the

screw.

The bottom plate is raised

automatically and for up to 17

seconds, the following message will

be displayed in the control panel:

Add Paper.

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2.2.4 Loading Paper in Tray 7

The factory setting of the paper size is 8.511" or A4 portrait depending on your market area. You canchange the paper size to B5 portrait, A4 portrait, or 8.511" portrait.

Tray 7 is meant for loading paper to be used as separators when copying with transparency

separators or covers.

When adding paper to tray 7, remove any paper remaining in the tray, add it to the stack of paper to be added, then load all of

the paper into the tray at once.

For details on the type of paper can be loaded in tray 7, refer to 2.1 Paper to Use.

Procedure

1 Load the paper, aligning tothe front side of the tray.


(1)Remove any paper

from the tray.

(2)While gripping thepaper guide, shift it

back until the end.



jam.


maximum fill line.

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2.3 Checking/Changing PaperSupply Settings

The types of paper loaded in the respective trays are shown on the screen. The displayed information includes

the paper size, orientation, and paper type. This section explains how to check and change the paper supply

settings.

If you make copies on paper that is different from the displayed information, paper jam may occur. In order to make copies

correctly, change the paper supply settings as well if you change the size or orientation of the paper for copying.

Checking the paper supply settings

You can check the paper supply settings in Paper Supply on the Basic Features screen.

Displayed information of the tray includes the paper tray number, as well as the paper size and orientation.

For tray 5 (bypass), you have to specify the paper type each time you load paper in it.

Changing the paper supply settings

The information of the paper size and orientation for trays 2, 3, and 4 will be changed automatically

once you load different papers in these trays. If a different paper type is used, you will need to askyour administrator to change the settings in Tools Mode. The following procedure will show you how

to change the paper type.


Tray number

Paper size/orientation

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2.3 Checking/Changing Paper Supply Settings

40

LoadingPaper

6 Enter the tools password by using the keypad and then selectConfirm.

The Tools Menu screen is displayed.

7

Select Paper Tray Attributes.

The Paper Tray Attributes screen is displayed.

8 Select Paper Type/Paper Color.

The Paper Type screen is displayed.

The factory setting of the Tools

Password is 11111. If you do not

have a password, check with your

administrator.

Each input digit is represented by an

asterisk. If you made a mistake

while entering the password, press

the C button to clear and then re-

enter.

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2.3 Checking/Changing Paper Supply Settings

41

LoadingPaper

9 Use to select the tray which you want to change setting,and then select Change Settings.

The screen of the selected tray is displayed. Here, we will illustrate by

selecting Tray 2.

10Select the desired paper type.

11 Select Save when all the settings have been checked.The display returns to the screen for setting the paper type.

12 Select Close when all the settings have been checked.The display returns to the Paper Tray Attributes screen.

13 Select Close.The display returns to the Menu screen.

14 Select Exit.The default screen or the User Password Entry screen is displayed.

Disable the Auto Paper Supply /

Auto Tray Switching setting of all the

trays in Tools Mode if you want to

set the Paper Type as Heavywt 1.

For details, refer to 8.2 Overview of

Tools Mode.

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3.1 Types of Documents

45

LoadingDo

cuments

3.1.3 Special Documents to Note

Document glass

When using the following types of documents for copying, automatic document size sensing might

not work and image loss might occur. Resolve the problem accordingly.

Non-standard size documents

Specify the document size by selecting Original Size from the Added Features screen.

Highly transparent documents (e.g. transparencies)

Place a piece of white paper of the same size on the transparent document. Alternatively, specify the

document size by selecting Original Size from the Added Features screen.

Glossy documents


Thick documents (e.g. books)


5.12 Specifying Document Size

Duplex automatic document feeder (DADF)

The following types of documents might be jammed or damaged if loaded in the DADF. Place themon the document glass:

Torn, wrinkled, punched, curled documents Highly transparent documents

Clipped, stapled or glued documents Glossy documents

Paste-up documents Heat-sensitive documents

Folded documents Heavy weight documents

Documents with coating or carbon on the reverse side Light weight documents

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3.2 Loading Documents

49

LoadingDo

cuments

3.2.3 Original Orientation

This machine comes with the Margin Shift feature that allows you to adjust the position of the imageby adjusting its top, bottom, left, right positions. The orientation of the document must be right in

order for copying to be done correctly. The document orientation can be set by using the Original

Orientation feature. The machine will then be able to determine the top, bottom, left, and right

positions and move the image to the specified position to make copies.

There are two types of document orientations: Head to Top and Head to Left. As Head to Top is usually

the factory setting, load your documents in this orientation. For documents that cannot be loaded in the

Head to Top orientation, change the Original Orientation on the Others screen to Head to Left and load the

document in that orientation.

5.14 Specifying Image Orientation

Features related to setting the original orientation are 2 to 1 Sided, Margin Shift, Mixed Size Originals, Multiple Up, Independent

X-Y%. Take note of these when you set the original orientation.

You can change the factory setting of the original orientation to Head to Left in Tools Mode. For details, refer to 8.3 Setting

Tools Mode.

Labels affixed on the document glass and DADF show the Head to Top setting. If the default value has been changed in Tools

Mode, the display shown and the labels will differ.

Head to Top setting Head to Left setting

Head Head

On the document glass

Top edge

Left edge

In the DADF

Left edge

In the DADF

On the document glass

Top edge

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4.1 Basic Copying Procedures

58

BasicCopyProcedure

Checking settings of saved files

You can check the copy settings of the copy files saved in the server.

If the build job files and merged files are selected, all the settings for the entire file are displayed.

Procedure

1 Select Select Folder to display the Hard Disk (Copy File)screen.A list of copy files stored on the server is displayed.

2 From the list, select the folder with the files that you want tocheck and then press the Select Folderbutton.

3 Select the copy file with the settings that you want to check andthen press the Review button.

The Review screen is displayed.

You can also select the folder byentering the folder number from the

keypad and then pressingStarton

the control panel.

The password screen is displayed if

the folder password is enabled.

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BasicCopyProcedure

4.2 Interrupting Copying

You can interrupt a current copy job to proceed with a more urgent job by pressing the Interrupt button.

Once you press the Interrupt button, the current copy job will be paused as soon as it is possible. The

interrupted copy job can be resumed once you exit the Interrupt mode.

You cannot press Interruptto interrupt copying for a job that is programmed ahead or is a waiting job.

For copying with Collatedselected, once the scanning of documents for copying is done andEnd Job is selected, the machine

will stop once all the scanned documents are copied.

Interrupt copying cannot be done when in the Save to File, Build Job, Edit/Print File, and Scan modes, except for reprinting

saved files.

You cannot do Interrupt copying when usingSystem Settings/Meter Check.

Procedure

1 Press Interrupt.The interrupt indicator lights upand the machine stops. If you

press Interrupt when documents

are being scanned for copying or

when a copy job is being done,

the machine will enter the

interrupt mode with the indicator

light blinking. Once the machine

stops, the light is lit.

2 Load the document for the interrupt copy job, and specifysettings for other features if necessary.

3 Using the keypad, enter the number of copies desired andthen press Start on the control panel.The documents will be scanned for copying and the copies output onto the

output tray.

Up to 1,000 pages of A4-sized

pages can be scanned for interrupt

copying. Depending on the size of

the document, however, an error

message may appear before 1,000

pages have been scanned.

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4.2 Interrupting Copying

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BasicCopyProcedure

4 After the interrupt copy jobhas been done, pressInterrupt.

The interrupt indicator will be off

and the machine will exit theInterrupt mode.

5 Remove documents that are loaded in the DADF for interruptcopying.

6 Press Start.The job interrupted in Step 1 resumes.

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BasicCopyProcedure

4.3 Copying on Postcards

This section explains how to copy on postcards. For copying onto postcards, use tray 5 (bypass).

Usable postcards depend on the weight, size, and paper type. Contact your Customer Support Center for more information.

Do not load the postcards into trays 1, 2, 3, and 4 and the optional trays 6 (HCF) and 7 as it may cause machine breakdown or

paper jam.

Copying onto postcards

Procedure

1 Load the documents. Align the head of the documentagainst the left side of the

document glass.

2 Load the postcards in tray5 (bypass).Load the postcards with the side to

be copied facing up and its head on

the right side, and then gently push

the guide to align the postcards.

The Tray 5 (bypass) screen is

displayed.

Setting document

Paper size

guide

Tray 5 (bypass)Document glass

Loading postcard Output copies

Output tray

Loading postcards

3.2 Loading Documents

2.2.2 Loading Paper in Tray 5

(Bypass)

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4.4 Copying on Transparency

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BasicCopyProcedure

When On is selected forTransparency Separators, option buttons to specify

whether to print on the separators and Paper Tray Settings are displayed on

the right of the screen.

Select Blank Separators to make copies with blank separators inserted.

Select Printed Separators to make copies on both the transparencies and