2(169) tribal area project

8/9/2019 2(169) Tribal Area Project

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Subject:- TRIBAL AREA DEVELOPMENT PROJECT PC-I

Today I have received PC-I of above project. Changes as desired by

Secretary, P&D have been incorporated in the document.

It is thus recommend that PD, DGK-RDP may be directed to submit 20copies of PC-I to Coordination Section for placing scheme before PDWP.

(Muhammad Aslam Ch.)

Chief (RP)27.02.2009

Secretary, P&D


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Subject:- BRIEF FOR TRIBAL AREA DEVELOPMENT PROJECT D.G.

KHAN & RAJANPUR

Above stated information was desired by Secretary, P&D Department and

same is placed below at Flag A.

There is an allocation of Rs. 100.00 million during current financial year

and overall estimated cost is Rs. 3.033 billion at G.S.No. 1422 of MTDF.

In case clearance for above concept is awarded detailed PC-I may be

submitted by PD, D.G. Khan, Rural Development Project same concept paper is also

desired by DFID to explore possibilities for its financing.

Submitted please.

(MUHAMMAD ASLAM CH.)

CHIEF (RP)

13.09.2008

SECRETARY, P&D


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Kindly refer to noting para.

It is submitted that the information regarding base line, vision of the project,

action plan and proposed interventions are to be worked out in detail. Some spade work

already done. However, Ex-Secretary, P&D Department desired to re-thrash all this

information and prepare a visionary paper after assessing the actual requirements of thearea in consultation with local leaders. Mr. Ikramullah Khan, PD, BRDP/MD, CDA who

had already worked as P.A. in the Tribal Areas was assigned to prepare fresh concept

paper and also to translate it into PC-I forms in consultation with the undersigned and staff

of D.G.K. RDP. The same was done and concept paper was submitted.

Now this paper is to be translated into PC-I and we also have to look into

other requirements of the area in view of the existing working of NB Deptts in TADP. To

asses the need and to know the exact requirements of NBD, this section has written a letter

to NBD, which includes EDOs of Agriculture, Works and Services, Health Departments,

SE, PHED, CE, I&P. Copies were also forwarded to DCO D.G.Khan & Rajanpur with the

request to provide the base line data, details of activities planned each department and

development schemes to be under taken with reference to objectives, cost lay out and

physical targets (F/A).

Letter was sent to all concerned on 20 th September 2008 but only one

department i.e. I&P (F/B). Responded Information from all remaining is still awaited and

we have again forwarded a reminder to do the needful before 12th October 2008 (F/C).

Mr. Aftab, DPD, DGK-RDP is working on the base line data and tailoring

same in the form of PC-I. This still needs a lot of work and skill to make it standard

documents acceptable to donors (as DFID has also indicated its willingness to explore its

financing in a tele-conference held in office Chamber of Secretary P&D Department.

Task is urgent. Work needs full time focus, concentration and skill at

appropriate level is also inevitable to accomplish this task. It is, therefore, requested

suggest as under:-

i). I may please be relived from the task of Chief (Ind.) & Chief (Env.) and

only works of regional Planning may be look after by me in addition to

working on PC-I of TADP & Punjab Poor Districts Development

Programme of DFID.

ii). Allow me to visit D.G. Khan for four days w.e.f. 13.10.2008 to 16.10.2008.


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iii). Interim report may be submitted to Secretary P&D Department on 18th

October 2008.

iv). Remaining days i.e. 20th to 24th October 2008 may be utilized at P&D office

to look after the issue of R.P section only.

v). Meanwhile, Mr. Muhammad Awais, Assistant Chief (R.P), may co-opt mein the accomplishment of this task.

vi). Mr. Ikramullah Khan, and the undersigned may again visit to D.G. Khan

from 25th to 28th and PC-I may be submitted on 29th October 2008 in

accordance with the guidelines given by you.

vii). Second visit with Mr. Ikramullah Khan, may also provide an opportunity to

exchange views on proposed schemes with the leading person of Tribal

Area and District Administration of D.G. Khan and Rajanpur.

Above proposal is submitted as desired.


Chief (R.P)

09.10.2008

SECRETARY, P&D


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Subject:- PREPARATION OF PC-I/PROJECT FORMULATION FOR TRIBAL

AREA DEVELOPMENT PROJECT (TADP)

Programme Director, Punjab Devolved Social Services Programme (PDSSP)

was requested vide this office letter at page 251/C to approach Technical Assistance

Management Agency (TAMA) for the hiring of consultants for the preparation of PC-

I/Project Formulation for Tribal Area Development Project (TADP). Secretary, P&D

Department also had a telephonic discussion with D.G., ABAD for same assignment.

However, no response has been received from both sides so far.

If approved, we may send a reminder to P.D., PDSSP and a separate letter to

D.G., ABAD to process it further.

D.F.A-I & II is added please.

ASSISTANT CHIEF (RP)

26.11.2008

CHIEF (RP)

As per direction of Secretary P&D, I have discussed issue for formulation of

PC-I on Tribal Area Development Project with the DG, ABAD and subsequently with Chief,

ABAD. Chief, ABAD has stated that he has no funds for preparation of such documents and

Rs. 1.50 million are needed to do such work. He was of the view that in his budget there was

no provisions for POL, TA, Stationery etc. Chief, ABAD is perhaps not aware of the nature

of problem and its solution.

In these circumstances, it is proposed that staff of D.G. Khan, Rural

Development Project may be utilized under the supervision of Chief (RP). Chief (RP) may

be relieved from the assignment of Industries, TEVTA, Mines & Minerals, Environment and

Information Culture & Youth Affairs. In this way three or four days of each week are to be

devoted at D.G. Khan and remaining thee days at P&D headquarter. Mr. Khalid Basir

Sheikh, Assistant Chief (Industries) who has recently joined in P&D Department and

working as AC (Industries) may also co-opt as he has extensive experience in RP.

If above proposal agreed, PC-I on Tribal Area Development Project may be

prepared within 20 days.

Another modus operandi is to contact again PD, PDSSP and to remind him

for hiring a consultant at the earliest. DFA is placed below for that purpose.


CHIEF (RP/ENV/IND)27.11.2008

SECRETARY, P&D


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Subject:- OUTLINE FOR PREPARATION OF PC-I/FORMULATION FORTRIBAL AREA DEVELOPMENT PROJECT (TADP)

I have following submission on this issue:-

i. A lot of work is done and its updating, tabulation and analysis is required.

It can easily be done by utilizing the staff available in D.G. Khan Rural

Development Project Office (Flag A).

ii. Concept for proposed interventions for TADP is also prepared (Flag

B). These interventions, which are feasible after visit of project area,

may be incorporated in PC-I document.

iii. Lessons learned from implementation of BRDP, D.G. Khan Rural

Development Project and ABAD projects are also over asset which can be

looked into. However, all the inputs are scattered and to be presented inlogical sequence and in accordance with the requirement of the PC-I.

Implementation framework and criteria evolved for execution of physical

works and community development may be replicated after incorporating

some changes incurred due to evolving recent changes in administrative

setup.

iv. PC-I already prepared by D.G. Khan Rural Development Project

on this issue is also available (Flag C). These inputs can be used in PC-

I.

v. PC-I may be ready for presentation before you If above work plan

is adhered.

My personal vision on this issue is as under:-

INTERVENTIONS MAY BE CATEGORIZED INTO TWO PARTS

a. Interventions regarding development of physical

infrastructure

It includes:

i. Track roads,

ii. Rural roads,

iii. Link roadsiv. Water conservation and storage works


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For this purpose two or three persons of BRDP and D.G. Khan Rural

Development Project having experience in preparation of road cost estimate may be

utilized to prepare rough cost estimate. Estimated cost may be Rs. 1.00 billion.

Engineering staff may also help to scrutinize scheme submi8tted by

Irrigation Department (page 209 to 222). Interventions regarding provision of water

development storage are also prime need of the area. This water may be utilized for

drinking purposes, livestock needs and in some cases for Irrigation. Estimates of about 10

prime spaces may be a part of PC-I. Cost may be Rs. 5 billion.

b. Development of small ponds

It is prime need of the area. With the involvement of community

development component in D.G. Khan Rural Development Project some estimation in

specific location may be prepared for pond development where desired.

PRODUCTION / INCOME GENERATING ACTIVITIES:-

To initiate such activities prime emphasis may be on skill generation. Skill

to be provided in accordance with the requirements and need of the area. For this

purpose, some training programs may be chalked out at least 4 to 5 prime location in each

union council and D.G. Khan Office may be directed to work out details.

PROVISION OF BASIC FACILITIES:-

For this purpose, EDO (Education) and EDO (Health) may be co-opted

and missing facilities in the institutions already available may be included in the PC-I.

DO (Planning) in D.G. Khan and Rajanpur may be consulted regarding activities to be

planned in that area.

Thus this visit may enable to propose framework of activities to be

initiated and tentative implementation plan of these activities. Brief resume on the work

performed during this visit may be presented to Secretary, P&D Department and detailed

implementation plan, phasing of these activities and implementation mechanism may

thus be tailored accordingly in the PC-I documents.


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First visit to project area will be for four days, subsequently it will be

followed with another four days visit after week interval. After 20 days document will be

ready.


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Subject:- TRIBAL AREA DEVELOPMENT PROJECT (TADP)

Reference noting para 27.

Working paper has been forwarded to Coordination Section. Pre-PDWP

meeting also convened with Project Director, D.G. Khan Rural Development Project

today. After comprehensive discussion on the observation of Working Paper, annotated

replies have been prepared (Flag A). This input may be used for PDWP and also got

included in approval version of PC-I, where amendments needed.

Submitted for perusal.


CHIEF (RP)

18.03.2009

SECRETARY, P&D


10/22

Subject:- WORK PLAN FOR TADP (D.G. KHAN AND RAJANPURDISTRICTS) FOR FINANCIAL YEAR 2008-09

Project Director, D.G. Khan Rural Development Project vide PUC at page

145/C has submitted the Annual Work Plan for Tribal Areas Development Project

(TADP) for the year 2008-09. The work plan has following parts:-a. Para 3 of the work plan

Activities proposed for identification, survey, estimates, community

organizations, briefing and orientation of the line departments,

prioritization of the needs, preparation for training of unskilled personsand coordination with border military police check post for

implementation of the components of the project included in the approved

PC-I.

b. Para 4 of the work plan

Administrative, management and financial decisions including:-

i. Arrangement for posting of Project Director.

ii. Issuance of Administrative Approval.iii. Release of funds and use of assignment account of Project

Director DGK-RDP for this project.

iv. Advertise posting of staff and also to notify committee for

it Rules and qualifications for different posts in DGK-RDP may beapplied for this project too.

v. Notifications for different committees for execution,

approval and monitoring of project.vi. Shifting of assets of DGK-RDP to this project.

c. Para 5 of the work plan

Tentative schedule for final clearance of PC-I, issuance of administrative

approval, constitution of the different committees and opening /switchover of assignment account.

The work plan has been examined in RP Section and following

observations are made:-

i. No financial expenditure has been proposed during current financial year.

ii. The preparation activities proposed in para 3 of the plan for

implementation of components of physical infrastructure development,

community development, social infrastructure and livestock are found to

be according to the provisions of PC-I. The approval of the proposed work

plan is however required to be obtained from Project Steering Committee

which is yet to be constituted.


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iii. Action regarding administrative arrangements requested vide para 4 (1, 2,

3, 4, 6) of the work plan may be initiated by Admn Wing of P&D

Department. The action on para 4 (2, 5) will be taken by RP Section.

iv. The project authority can however go ahead with incorporation of

amendments in the PC-I as per observations of PDWP, clearance of PC-I,clearance of posts and issuance of administrative approval.

It is proposed that Project Director, DGK-RDP may advised to initiate the

action regarding amendments of the PC-I, issuance of administrative approval and

clearance of posts. The project steering committee may also be notified as per

implementation arrangements provided in the PC-I and minutes of PDWP placed at Flag

A. The necessary draft notification for project steering committee is being prepared in

RP Section and will be submitted shortly.

(Dr. Mahmood Khalid Qamar)

CHIEF (RP)

16.04.2009

SECRETARY, P&D


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Subject:- TRIBAL AREA DEVELOPMENT PROJECT D.G. KHAN &RAJANPUR

There is no proposal for inclusion of Tribal Area

Development Project in ADP 2009-10. The one approved by PDWP will

be considered under Southern Punjab Development Programme during

the currency of the next financial year.

CM Directive (98/C) is addressed to Secretary Local

Government Department. Further action on the issue will, therefore, be

taken after the receipt of reference from Local Government Department.

(Dr. Mahmood KhalidQamar)

Chief (Regional Planning)11.06.2009

SECRETARY, P&D


13/22

Subject:- PROVISION OF FUNDS FOR TRIBAL AREADEVELOPMENT PROJECT (TADP) D.G. KHAN &RAJANPUR IN THE ADP OF PUNJAB GOVERNMENTBUDGET FOR THE YEAR 2009-10

Project Director, D.G. Khan Rural Development Project has

informed that the scheme Tribal Area Development Project was approved

for the cost of Rs. 3380.840 million for implementation in D.G. Khan and

Rajanpur Districts. The scheme was proposed for inclusion in ADP 2009-

10 but was subsequently dropped from the programme with the

understanding that the identified schemes of Southern Punjab will be

funded out of Southern Punjab Development Project.

Currently 56 numbers of employees are working in DGK-RDP

which has been conceived to be continued in Tribal Area Development

Project as such initiation of Tribal Area Development Project from 1st July

2009 is very important for continuation of the staff already working as

D.G. Khan Rural Development Project which is scheduled to be closed on

30.06.2009.

Project Director, DGK-RDP has therefore requested for

allocation of Rs. 469.110 million to the scheme Tribal Area Development

Project in D.G. Khan and Rajanpur Districts during 2009-10. Allocation

may therefore be provided out of available allocations of Rs. 5,000.00

million in Southern Punjab Development Project appearing at Gen. Sr. No.

2287 of ADP 2009-10.



SECRETARY, P&D


14/22

Subject:- PROVISION OF FUNDS FOR TRIBAL AREADEVELOPMENT PROJECT (TADP) D.G. KHAN &RAJANPUR IN THE ADP OF PUNJAB GOVERNMENTBUDGET FOR THE YEAR 2009-10

As desired I have discussed the case with Chief

(Coordination) and Project Director, D.G. Khan Rural Development

Project. The minimum requirement for the establishment of the project

and office building / POL charges for the period of 4 months are Rs. 7.108

million (Flag X). Out of this amount, Rs. 4.948 million is meant for

salaries.

The scheme Tribal Area Development Project (TADP) was a

part of ADP 2008-09 and appeared at Gen. Sr. No. 1422 with an allocation

of Rs. 100.00 million but could not be included in ADP 2009-10.

It is, therefore, proposed that an amount of Rs. 7.108 million

may be provided to Tribal Area Development Project during 2007-08 out

of block allocation of Rs. 1,300.000 million meant for unfunded schemes

appearing at Gen. Sr. No. 4432.



SECRETARY, P&D


15/22

Subject:- APPROVAL FOR PAY PACKAGE OF STAFF OF TRIBAL AREADEVELOPMENT PROJECT (TADP) FOR D.G. KHAN & RAJANPUR

DISTRICTS

Tribal Area Development Project (TADP) approved for the cost of Rs.3380.94

million is under implementation for the gestation period of five years. During 2009-10 anamount of Rs.20.00 million has been provided to the project for initiating surveys and

different activities for implementation of the project (Flag A at page 132/C).

While clearance of 124 posts (of contractual basis) envisaged for

implementation of the project, Finance Department has desired to seek the approval of pay

package of the posts from Chief Minister through a summary.

Project Director, TADP has accordingly submitted a draft summary for

approval of pay package of 120 posts in Administration Wing and Social Mobilization Wing

of the project. The pay package stands approved by PDWP in the form of PC-I.

Draft summary is placed below.


Chief (Regional Planning)

19.11.2009

SECRETARY, P&D


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Subject:- MEETING OF CONTRACT APPOINTMENT REGULATIONSCOMMITTEE (CARC)

As desired, I have attended the meeting of Contract Appointment Regulations

Committee (CARC) held under the chairmanship of Secretary (Regulations) on 04.12.2009.

Necessary correction in the criteria for employment of Tribal Area Development Project Staff

has proposed by the Committee has been carried out and the revised version is placed below.

If approved the same may be submitted to Secretary (Regulations).



SECRETARY, P&D


17/22

Subject:- FIRST PROJECT STEERING COMMITTEE MEETING OF

TRIBAL AREA DEVELOPMENT PROJECT D.G. KHAN AND

RAJANPUR DISTRICTS

Tribal Area Development Project (TADP) approved for the cost of

Rs.3380.94 million is under implementation for the gestation period of five years. During

2009-10 an amount of Rs.20.00 million has been provided to the project for initiating

surveys and different activities for implementation of the project. As per provision of the

PC-I Steering Committee of the Project was constituted under the chairmanship of

Chairman, P&D Board (Flag X).

Project Director, TADP vide PUC has now requested for convening the

first meeting of the Project Steering Committee notified under the chairmanship of

Chairman, P&D Board to discuss the following agenda items:-Agenda item No.1

i. Introduction and objectives of the project

ii. Physical and financial phasing of project activities

iii. Work Plan for the year 2009-10 (both physical and financial)

Agenda item No.2 Implementation issues and options

i. Requirements of additional funds for the year 2009-10.

ii. Staffing of the project for TADP D.G. Khan & Rajanpur.

iii. Suggestion for changes in implementation methodology.

iv. Recommendations of the meeting held by the Minister, LocalGovernment and Community Development Department.

v. Socio Economic conditions of Tribal communities of District

Rajanpurwaving off, upfront contribution by poor communities.

vi. Filling of posts through transfer.

vii. Issues regarding identification of intervention by Line Departments.

Agenda item No.3 includeany other item with the permission of Chair.

Chairman, P&D Board may, therefore, be approached for indicating the

date and time of the Project Steering Committee.



05.01.2010

SECRETARY, P&D


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Subject:- CONSTITUTION OF COMMITTEES

Project Director, TADP has informed that PC-I of Tribal Area

Development Project D.G. Khan provides for constitution of the following Committee:-

1. Senior recruitment committee for recruitment of officials of TADP

BS-16 and above.

2. Staff recruitment committee for recruitment of official in BS-1-15.

3. Special Purchase Committee for procurement of

equipment/vehicles.

He has, therefore, requested for notification of the above said Committee.

The case has been examined in RP Section and it is observed that the

constitution of Committees is in accordance with the objective and provisions of the PC-I.

Further necessary action regarding notification of the Committees as per drafts enclosed

with the PUC may kindly be taken by Admin Wing.



13.01.2010

SECRETARY, P&D


19/22

Subject:- TRIBAL AREA DEVELOPMENT PROJECT (TADP)

Observations of Sr. Advisor to Chief Minister Punjab regarding Tribal Area

Development Project (TADP) have been examined in Regional Planning Section in

consultation with Project Director, TADP (Flag X). The annotative comments of the

department on the observations are as under:-

Sr.

No.

Observations of Sr. Advisor to

Chief Minister Punjab

Comments of Project Director, TADP

1. My first and foremost concern is that

in the entire process of conception,

identification of schemes and

prioritization of the project, public

representatives of the area have not

been consulted. It is beyond my

understanding as to how can any

project of public welfare beimplemented, without the input of

public representatives. It is further

observed, that the identification of

initiatives in Education, Health and

Livestock are also to be identified by

the respective departments, and not

through public representatives.

The project is continuation of ADB funded

Bahawalpur Rural Development Project

which expired in 2007-08. The project was

rated as very good by Asian Development

Bank (ADB) and the interventions of the

D.G. Khan Rural Development Project have

been continued in the Tribal Area

Development Project. The project basicallyoffers the following interventions:-

Physical Infrastructure Development

(Jeepable tracks, metalled roads,

water resource development,

electrification, drinking water

supply) Cost Rs. 2,290 million.

Community Development (project is

open for the facilities to be identified

by Communities) Cost Rs. 600

million. Social Infrastructure (school council

support, health support, livestock,

skill generation, boarder military

police, institutional support and

consultancy) Cost Rs. 490.940

million.

As per implementation methodology

approved in the PC-I.

o Physical infrastructure

development projects will beidentified in consultation with

representatives of tribal area and

will be implemented by PMU,

Irrigation, Public Health, Local

Government Departments and

TEVTA.

o Community Development

Projects will be identified by the

communities and implemented

by themselves.

o Social Infrastructure Projects

will be identified by the

departments of education,

livestock, TEVTA and in

consultation with communities.


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Sr.

No.




2. No full time Project Director is

available for the project. A part time

project director will have bearing on

the execution of the project.

Moreover, it is also proposed that

for the successful completion of the

project, office of the project director

should be located in Dera Ghazi

Khan.

Case for posting of full time Project Director

is under process. As per design of the

project the office of the project is

established in D.G. Khan.

3. Construction of jeep able tracks (300

kms) needs to be undertaken

vigilantly, as there is a possibility of

misuse of funds.

Jeepable tracks will be approved by the

Steering Committee. Due vigilance will be

exercised while identification and

construction of jeepable tracks so as to

benefit maximum population/ area.

4. Electrification of remote areas

through alternate energy sourcerequires clarification. Any alternate

energy source introduced in the

tribal area should be having

minimum O&M cost.

As per information provided by Project

Director, TADP electrification throughalternate energy source is the most popular

demand of the area and so far applications

for 3,000 households have been received by

the project from the communities of the

project area cost of which is 5 times more

than the provision of the PC-I. While

procurement of solar panels the suppliers

will be made responsible for maintenance of

solar panels for 20 years, battery for two

years and other accessories for one year. As

such O&M expect of the alternate energysource will be taken care of.

5. Provision of a Mobile Dispensary is

a good initiative, but the vehicle

should be worthy of the tribal area

mountainous terrain.

During the proceedings of Steering

Committee meeting held under the

chairmanship of Secretary, P&D on

03.02.2010, the representative of Livestock

Department informed that the department is

providing 14 mobile dispensaries for

functioning in the project area. These mobile

dispensaries have been provided with 4x4

double cabin vehicles suitable formountainous terrain. Project authorities are

exploring with Livestock & Dairy

Development Department to support these

mobile dispensaries (already in pipeline)

through the missing requirements.

6. Skills training to tribal area

inhabitants has to be in line with the

local economic conditions and

needs. Identification of types ofskills, and medium of imparting

these skills, has not been explained

in the project documents.

The issue was discussed in the Steering

Committee meeting and programme based

on need assessment is being devised with

the help of TEVTA.


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Sr.

No.




7. Eight numbers of Consultancies

are to be awarded for the project.

Details of these consultancies are

not known.

A provision of Rs. 48 million has been

provided for consultancies for baseline

survey, third party validation, ground water

studies, seismic surveys etc. The provision

will be utilized after approval by the

Steering Committee.

8. Keeping in view the economic

conditions of the tribal community

of both, Dera Ghazi Khan and

Rajanpur, reduction in their share in

community development projects

may be considered.

The issue of economic conditions of the

tribal community was discussed in the

Steering Committee meeting and it was

decided to contain their contribution in case

of community development project to 20%

which will be paid by them in shape of

labor, material, O&M etc.

9. It is observed that more than 50

posts in the PMU are under the

unskilled category. I would urge thatrecruitment against unskilled/ semi

skilled positions may be made from

local tribesmen. This proposal is

very much in line with one of the

objectives of the project i.e.,

employment generation. Moreover,

being part of the project, ownership

of the project by the tribesmen will

also be facilitated.

Out of 120 posts, 70 posts are vacant which

include 40 posts of clerical and 18 posts of

support staff. While recruiting the un-skilledand semi-skilled positions local tribesmen

will be given the first preference.

If approved the above remarks may be conveyed to Sirdar Zulfiqar Ali Khan Khosa, Sr.

Advisor to Chief Minister Punjab in response to his note for Chairman, P&D Board.



04.02.2010

SECRETARY, P&D


22/22

Subject:- MINUTES OF FIRST STEERING COMMITTEE MEETING OF

TRIBAL AREA DEVELOPMENT PROJECT (TADP)

Minutes of the First Steering Committee meeting for Tribal Area

Development Project (TADP) held on 03.02.2010 under the chairmanship of Secretary,

P&D are placed below for approval.



08.02.2010

SECRETARY, P&D

2(169) tribal area project

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