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AWTORITÀ TAD-DJAR � HOUSING AUTHORITY

Housing Authority

22, Pietro Floriani Street, Floriana

Telephone: (356) 22991000

Fax: (356) 21243284

E-mail: procurement.ha@ha.gov.mt

Website: http://www.housingauthority.gov.mt/

ADVERT NUMBER: 145/2015

DEPT. REF: QWO 15/2015

QUOTATION FOR UPGRADING OF LIFT AT BINJA SAN DAVID,

TRIQ SAN DAVID, MTARFA

Date Published: 31st July 2015

Closing Date: 14th August 2015 at 10:00am CET

IMPORTANT:

A clarification meeting and a site visit will be held by the Housing Authority on the 4th August 2015 at 9:00 AM

Clarifications shall be uploaded and will be available to view/download from www.housingauthority.gov.mt

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SPECIFICATIONS

PART A - GENERAL

1. Scope of Work

These specifications detail the requirements for the repair, refurbishment, and

upgrading of a passenger lift installed at Binja San David, Triq San David, Mtarfa.

The works involved include the following:

i. Repairs works to existing lift;

ii. Refurbishment and upgrading works as per T.E. Report (attached);

iii. Testing and commissioning and placing the lift into operation.

iv. Maintenance of the lift installation for two years.

2. Submittals

The Tenderer shall be required to produce at tendering stage:

i. Certificates of conformity for any safety components to be installed;

ii. Method of placing the lift into service.

3. Quality Assurance

Service Provider Qualifications: The Contractor shall have not less than five (5) years of

satisfactory experience in the upgrading, refurbishment, repair and maintenance of

lifts equal in character and performance to this project. In addition the Contractor

must be competent to carry out the works as listed in the Bill of Quantities and as

defined under the L.N. 231 of 2007 (Inspection of Lift Regulations).

4. Applicable Legislation & Standards

The provision of the services shall comply with the latest versions of:

• L.N. 231 0f 2007 - Inspection of Lift Regulations;

• MSA EN81-1:1998 – Electric Lifts;

• MSA EN13015 – Maintenance of Lifts;

• I.E.E. Wiring Regulations;

• Electricity Supply Regulations as issued by the Enemalta Corporation;

• Design Guidelines Access for All;

• 89/336 EC Regulation (EMC) & 77/23 EC Regulation (Low Tension).

Any deviations from the above standards must be clearly indicated by the

Contractor at tendering stage.

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5. Contractor’s Responsibility

The Contractor shall provide all the required material, tools, instruments and

equipment as well as provide transport for his employees to and from the site of work.

The Contractor shall be fully responsible for his employees and his equipment.

He will also be held responsible for any damage, structural or otherwise, caused as a

consequence of the works in progress to Government and/or third party property. This

includes protection of all existing finishes while carrying out works.

Any damage caused shall be made good by the Contractor at his own expense.

The Contractor shall properly dispose of any debris and surplus material at the end of

each working day.

6. Occupational Health & Safety

The Contractor shall assume full responsibility and accountability regarding the health

and safety of his/her employees and/or sub-contractors including any third parties

involved in the execution of this contract. He shall also provide onsite all safety

measures to ensure safety of third parties at all times during the works and until the

installation has been fully completed.

The Contractor shall be bound to conform to the Occupational Health & Safety Act as

well as any other national legislation, regulations, standards, and/or codes of practice

in effect during the execution of the contract, regarding health and safety issues, as

they apply for the Contractor's particular operating situation and nature of work

activities.

7. Storage

The Contractor will not be offered storage facilities for material and equipment during

the period of works.

8. Project Conditions

8.1 When the offers are evaluated, it shall be assumed that the respective Tenderers are

well aware of the site conditions and have assured themselves of the necessary works

required, verified all critical dimensions and examined all other conditions under

which the works are to be executed.

8.2 On tender submittal the Tenderer, unless notifying in writing any unsatisfactory site

conditions to be corrected including builders’ work, is accepting the existing site

conditions.

8.3 Any deviations from the specifications, as well as valid reasons, must be clearly

indicated by the Contractor at tendering stage.

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9. Warranty

The successful Tenderer shall submit the manufacturer's standard written warranty

agreeing to repair, restore or replace defects in components supplied and

workmanship not due to ordinary wear and tear or improper use or care for 24

months from the date of handover. This warranty needs also to cover for an additional

24 months any parts or equipment replaced in the initial 24 months warranty.

10. Maintenance

10.1 Furnish maintenance and call back service for a period of 24 months from date of the

initial effective handover and acceptance of works. Service shall consist of periodic

examination of the equipment, adjustment, lubrication, cleaning and supply of parts

to keep the lift in proper operation.

i. Maintenance work, including emergency call back repair service, shall be

performed by trained employees of the Contractor during regular working hours.

This service shall not be subcontracted. This service shall not cover adjustments,

repairs or replacement of parts due to negligence, misuse, abuse or accidents

caused by persons other than the Contractor. The maintenance work including

servicing work shall be logged in a maintenance book purposely kept.

For this purpose, the Contractor shall submit a maintenance agreement to be signed

by the parties concerned for the provision of such service.

10.2 Tenderers shall include in their annual lump sum price for:

- Eight (8) periodic preventive maintenance visits;

- Assisting ACAB where required;

- Emergency and normal repair call out within office hours;

Prices for emergency call outs after office hours shall be submitted at hourly rates.

11. Tendered Rates

The tendered rates shall be inclusive of all work as specified as well as any other

works which are of a contingent or indispensable nature for completing the work in

its entirety and to the satisfaction of the Engineer in charge. The rates shall be

inclusive of all materials necessary, profits, landing charges and levies on all

imported goods, all hire of plant and machinery required as well as all transport of

materials to the site of works, but exclusive of VAT. Tenderers quoting on a delivered

to store/site basis are to submit prices/rates inclusive of Customs Import Duty, Levy

and any other charges, as applicable, but exclusive of VAT. Moreover, the successful

bidder shall be bound to conform in all respects with VAT legislation and regulations.

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12. Completion Period

Tenderers are to state the shortest possible period for the completion of the works.

However, all works shall be carried out within a maximum period of 15 weeks from

the date of order to start works. If the Tenderer fails to declare his completion period

it shall be assumed that the period of completion stipulated above is accepted. The

time period may be a determining factor in the award of the contract.

13. Penalty for Delay

Failure to complete works within the stipulated period shall entail a penalty of €50

per day of delay inclusive of Sundays and public holidays.

14. Insurance Cover

The successful Tenderer shall take up and maintain at his own expense a policy for

All Risks Insurance covering the full value of the contract works until the full

completion of the works. The policy should also cover third party liability for an

amount of not less than €100,000 for any one accident.

15. Arbitration Clause

Any dispute, controversy or claim arising out of or relating to this contract, or the

breach, termination or invalidity thereof, shall be settled by arbitration in

accordance with the rules of the Malta Arbitration Centre as at present in force.

Any reference in the attached General Conditions to other arbitration procedures

shall not apply.

16. Terms of Payment

The terms of payment shall be as follows:

90% settled once the upgrading has been completed in its entirety;

10% settled after 1 year from completion of works.

17. Bad Workmanship

The Engineer in charge shall, during the progress of the works, have power to order

the removal within such reasonable time or times as may be specified in the order,

of any materials which in his opinion are not in accordance with the specifications or

his instructions, the substitution by proper materials and the removal and proper re-

execution of any work executed with materials or workmanship not in accordance

with drawings, specifications or instructions and the Contractor shall forthwith carry

out such order at his own cost.

In case of default on the part of the Contractor to carry out such order, the Engineer

in charge shall have power to employ and pay other persons to carry out such work

and all expenses consequent thereon or incidental thereto shall be borne by the

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Contractor and shall be recoverable from him or may be deducted from any moneys

due or that may become due to him.

18. Defects after completion

The Contractor shall replace at his expense any work, which is proved to be defective

even after completion.

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PART B – PRODUCTS

1. Product Technical Specifications

The products to be supplied, installed and commissioned shall form part of the

repair, refurbishment and upgrading works. The products shall conform to the

regulations and standards listed in Part A, Para 4 - Applicable Legislation &

Standards. The products must be compatible with the existing installation in order to

ensure the safe and “hassle-free” operation of the referred lift and the “placing into

service” of the lift as per Lifts Regulations 2002. The existing lift has the following

characteristics:

a. Lift Capacity: 630 kg / 8 persons

b. Lift No.: 15322

c. Make: Sideron, Italy

d. Year of Manufacture: 1992

e. Type: Traction Electric

Any deviations from the specifications, as well as valid reasons, must be clearly

indicated by the Contractor at tendering stage.

2. Schedule of Products (to be supplied and installed)

The schedule of products which are to be supplied and installed is as follows which

form part of the repairs and upgrading works:

a. Double acting safety gear assembly with cut-out switch with compatible

safety governor assembly (to include new tensioning pulley in pit with

tensioning switch);

b. Sheave guard and wire rope protection rods;

c. Safety protection guards against falling objects inside the well from the

machine room.

d. Complete control panel with motor overload protection, communications

unit, phase-reversal / phase failure protection, and run-time limiter;

e. Control operating panel in cabin and landing call buttons;

f. Car overload device with indication in COP;

g. Communications system (autodialing device) including on top of cabin and pit

as per MSA EN81-1 Para 14.2.3.2 & 14.2.3.3;

h. Shaft lighting as per MSA EN81-1:1998 – Electric Lifts;

i. Reduction of distance between shaft front wall to sill.

j. Safety balustrade on top of car roof;

k. Replacement of batteries for alarm bell;

l. Emergency light in cabin;

m. Pit ladder as per mandatory requirements;

n. Counterweight screen as per mandatory requirements;

o. Electrical accessories including single phase protection, lockable main switch,

etc.;

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p. Emergency instruction sign inside machine room;

q. Shaft lighting 2 way switches;

r. Socket outlet and light switch in machine room;

s. New landing door brackets for level 0;

t. Split pins on motor brake solenoid lever;

u. Shaft information switches;

v. New wire ropes with "socket and wedge" terminations on both ends;

w. New maintenance controller on top of cabin.

Additional works to include:

a. Servicing of all landing doors

b. Servicing of car door gear mechanism

c. Lubrication of guide rails

d. Serving of traction motor.

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PART C - EXECUTION

1. Examination

a. Before starting works, verify the lift installation and all other conditions under

which the work is to be executed.

b. Commencement of works constitutes acceptance of existing conditions and

responsibility for satisfactory performance.

2. Execution of Works

a. Carry out the necessary repair works, upgrading works and co-ordinate

installation of components.

b. Work shall be performed by competent personnel in accordance with

component manufacturer’s installation instructions and as per Part A, Para. 3

Quality Assurance. The Contractor is considered fully responsible for the repair

work, supply and installation of the works.

c. Comply with the latest edition of the I.E.E. wiring regulations for electrical work

required during installation.

d. Perform works as per submitted works program.

3. Field Quality Control

a. Acceptance testing: Upon completion of the works and before permitting use of

the lift, perform acceptance tests as per L.N. 231 0f 2007 - Inspection of Lift

Regulations.

b. Advise Engineer in advance of dates and times tests are to be performed.

c. Test certificates are to be handed over to the Engineer in charge.

4. Adjusting

Make necessary adjustments of operating devices and equipment to ensure lift

operates smoothly and accurately.

5. Demonstration

a. Instruct Housing Authority personnel and/or the representatives of the building

in the proper use, operation and daily maintenance of the lift. Review

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emergency provisions, including emergency access and procedures to be

followed at time of failure and other building emergencies.

b. Make a final check of the operation of the lift with Engineer present, immediately

before date of Test Certificate. Determine that control systems and operating

devices are functioning properly.

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APPENDIX

Maintenance Agreement

The Tenderer is requested to attach a completed Maintenance Agreement form in this

Appendix for the consideration of the Housing Authority.

Guidelines to tenderers in their submission of the requested Maintenance Agreement are

listed in Clause 10 Maintenance.

Item Description Qty Unit

Rate including

Taxes, Other

Duties &

Discounts but

exclusive of VAT €

Amount including

Taxes, Other

Duties & Discounts

but exclusive of

VAT € up to two

(2) decimal place

only

Preambles

a Contractor is to take all health and safety precautions

as required by law in order to ensure safety and cause

least possible inconvenience to the public at all times

while works are in progress.

b The Contractor is expected to familiarize himself with

every aspect of the works within the respective site in

order that his quote may be complete. To this end, it is

extremely essential that the Contractor carries out a

site visit prior to handing in the quotation.

c The contractor is to conform to• L.N. 231 0f 2007 -

Inspection of Lift Regulations and include all expenses

associated with placing the lift into service. Such

B.O.Q. FOR THE UPGRADING OF LIFT IN BINJA SAN DAVID, TRIQ SAN DAVID, MTARFA

associated with placing the lift into service. Such

expenses include the services of a Notified Body.

d The contractor is to upgrade the electrical installation

for the lift inside the machine room as per current Lifts

Regulations.

1.00Supply and install double acting safety gear assembly

with cut-out switch Lump sum

2.00Supply & install sheave guards and wire rope

protection rods.Lump sum

3.00

Supply and install Speed governor assembly (double

acting type) including tensioning pulley – to be

compatible with safety gear;

Lump sum

4.00

Supply and install control panel including motor

overload protection, communications unit, phase-

reversal / phase failure protection, run-time limiter;

shaft information switches, COP, landing call buttons,

auto dialler, car overload device; emergency light and

all wiring.

Lump sum

5.00Supply and install communications system (autodialling

device) including on top of cabin and pit.Lump sum

Carried Forward € 0.00

Item Description Qty Unit

Rate including

Taxes, Other

Duties &

Discounts but

exclusive of VAT €

Amount including

Taxes, Other

Duties & Discounts

but exclusive of

VAT € up to two

(2) decimal place

only

Brought Forward 0.00

6.00Supply and install galvanised sheet metal plates to

reduce shaft wall to sill distance.Lump sum

7.00Supply and install car overload device with indication in

COP. Lump sum

8.00 Supply and install batteries for alarm bell. Lump sum

9.00 Supply and install safety balustrade on top of car roof. Lump sum

10.00Supply and install lighting & power socket outlet inside

machine room.Lump sum

11.00Supply and install two-way shaft lighting switches and

upgrade system.Lump sum

12.00

Supply and install an independent short circuit

protection for the single phase circuit inside the

machine room.

Lump sum

13.00Supply and install lockable main switch in machine

room.Lump sum

14.00Supply and install protection guards against objects

falling into the well from the machine room. Lump sum

15.00Supply and install emergency instructions inside

machine room.Lump sum

16.00 Supply and install safety guard for counterweight in pit. Lump sum

17.00Supply and install new maintenance controller on top

of car.Lump sum

18.00Supply and install wire ropes complete with socket &

wedge terminations.Lump sum

19.00Servicing of traction motor compete with new split pins

for solenoid lever.Lump sum

20.00 Servicing of lift including door mechanisms Lump sum

Item Description Qty Unit

Rate including

Taxes, Other

Duties &

Discounts but

exclusive of VAT €

Amount including

Taxes, Other

Duties & Discounts

but exclusive of

VAT € up to two

(2) decimal place

only

Brought Forward 0.00

21.00 Lubrication of guide rails. Lump sum

22.00Commission and carry out inspection on the lift

including ACAB fees.Lump sum

23.00 Register lift with MCCAA as per L.N. 231 of 2007. Lump sum

24.00 Provide maintenance of lift for 24 months. Lump sum

TOTAL BILL CARRIED TO SUMMARY € 0.00

Grand Total excluding VAT

Signature of Contractor Date

Name of Contractor

Address

SUMMARYAMOUNT excluding VAT

€ 0.00

I hereby declare that I have visited premises covered by this quotation and therefore I am fully aware of the works

involved.

I.D. No.

Tel. No.

Mobile No.

Email