24 september 2008 - media minutes september 2008 - ordinary... · 24 september 2008 council...

Ordinary Council Meeting

24 September 2008

Council Chamber, Town Hall, Sturt Street, Ballarat

MINUTES

Public Copy

Council Meeting Minutes 24 September 2008

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MINUTES OF A MEETING OF BALLARAT CITY COUNCIL HELD IN THE COUNCIL CHAMBER, TOWN HALL, STURT STREET, BALLARAT ON WEDNESDAY 24 SEPTEMBER

2008 AT 7:00 P.M.

Anthony Schinck

Chief Executive Officer

AFFIRMATION “We truly declare and affirm that we will carry out all our duties in the best interest of the people of the municipal district and support each other in all our endeavours.” ORDER OF BUSINESS:

1. OPENING DECLARATION...............................................................................4 2. APOLOGIES FOR ABSENCE..........................................................................4 3. DECLARATIONS OF INTERESTS...................................................................4 4. CONFIRMATION OF MINUTES .......................................................................4 5. PUBLIC QUESTION TIME & SUBMISSIONS ON AGENDA ITEMS...............5

5.1 QUESTION TIME.....................................................................................5 6. GENERAL BUSINESS WITHOUT NOTICE .....................................................7 7. PETITIONS (NIL) .............................................................................................9 8. PLANNING AND RELATED REPORTS (NIL) ................................................9 9. MAYORS REPORT (NIL) ................................................................................9 10. CHIEF EXECUTIVES REPORTS (NIL) ...........................................................9 11. COUNCILLOR/DELEGATES REPORTS .........................................................9 12. FINANCIAL REPORT (NIL).............................................................................9 13. COMMITTEE REPORTS (NIL) ........................................................................9 14. OFFICERS REPORTS....................................................................................10

14.1 2008/2009 Councillor Discretionary Spending To Date .........................10 14.2 Child/Family Friendly City Update..........................................................11 14.3 Child & Family Friendly Community Advisory Committee......................12 14.4 Local Law No 16 Meeting Procedure.....................................................13 14.5 2009 Australia Day Awards....................................................................14 14.6 Outstanding Action Items Report ...........................................................15 14.7 Naming Proposals..................................................................................16 14.8 Domestic Animal Management Plan......................................................18 14.9 Service Performance Report for the Period ending 30 June 2008.......19 14.10 Ballarat Transit Bus Service Connection to V/Line Train Services .......20

MINUTES


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14.11 Lake Burrumbeet Reserve Management Status ....................................21 14.12 Northern Oval Playing Surface Redevelopment Update........................22

15. MOTIONS ON NOTICE (NIL) ........................................................................23 16. GENERAL BUSINESS – MATTERS ARISING FROM THE AGENDA..........23 17. ITEMS IN CAMERA - CONFIDENTIAL REPORTS

17.1 Contract No. 2008-04 Supply Of Asphalt Products (Contractual matters)

17.2 Contract No. 2008-06 - Coronet Street, Wendouree - Road Reconstruction and Ancillary Works (Contractual matters)

17.3 Contract No. 2008-07 - Learmonth Street & Cuthberts Road, Alfredton - Roundabout Construction and Ancillary Works (Contractual matters)

17.4 Contract 2008-11 Reconstruction of the Northern Oval Tender (Contractual matters)

17.5 Civic Hall - Progress Update (Contractual matters)


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1. OPENING DECLARATION

2. APOLOGIES FOR ABSENCE

2.1. Present Mayor Stephen Jones Cr. Gary Anderson Cr. Craig Fletcher Cr. Des Hudson Cr. Peter Innes Cr. Ian Jolly Cr. John Philips Cr. Herman Ruyg Cr. David Vendy Mr Anthony Schinck, Chief Executive Officer Mr Glenn Kallio, Director Finance & Corporate Services Mr George Sossi, Director City Marketing & Business Development Mr Ian Rossiter, Director Sustainability Ms Carolyn Barrie, Director Community Wellbeing Mr Jeff Haydon, Director City Infrastructure Mr Darren Booth, Director Planning & Development Ms Rebecca Grumley, Team Leader Governance Ms Annie De Jong, Manager ICT & Governance

3. DECLARATIONS OF INTERESTS

3.1 INTERESTS None declared 3.2 CONFLICT OF INTERESTS Councillor Ian Jolly declared a conflict of interest in item 17.5 under the Local Government Act. 3.3 PECUNIARY INTERESTS

None declared

4. CONFIRMATION OF MINUTES

That the Minutes of the Council Meeting on September 10, 2008 as circulated be confirmed. RESOLUTION: That the Minutes be adopted

Moved: Cr. Herman Ruyg CARRIED Seconded: Cr. Ian Jolly (R377/08)


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5. PUBLIC QUESTION TIME & SUBMISSIONS ON AGENDA ITEMS

Gary Fitzgerald requested to make a public submission on item number 14.4.

5.1 QUESTION TIME QT167/08 - Gary Fitzgerald, Rodier St Ballarat - Why have outdoor trading restaurants not yet provided wind proof ashtrays as per the Footpath Trading Policy? Mayor Stephen Jones – Take on notice. On the 3rd October 2008 Andrew Bellingham wrote to Gary Fitzgerald and this was his response: Gary, The following is provided in response to your question taken on notice at the 24 September Council meeting - "Why have outdoor trading restaurants not yet provided wind proof ashtrays as per the Footpath Trading Policy?" The Footpath Trading Policy and its requirements form part of the conditions of permit for outdoor dining. Businesses are required by the Policy to provide windproof ashtrays at outdoor dining facilities. Local Laws officers are continuing to enforce the Footpath Trading Policy, and will be specifically addressing the non-provision of windproof ash trays in coming weeks. Thank you for your on-going interest in the issue of footpath trading. Regards, Andrew Andrew Bellingham Manager Regulatory Services QT168/08 - Gary Fitzgerald - Why were the previous three Council meeting minutes not available on Council's website the Monday after the Council Meeting? Mayor Stephen Jones – Take on notice. This response is currently being formulated. QT169/08 - Peter Wills - Question provided in written form as follows: "Does Australian Standard 1428 account for and accept the notion that the building line provides the preferred safe guidance point of reference for visually impaired as per policies adopted by the City of Ballarat and according to Section 23 of the DDA?" Mayor Stephen Jones – Take on notice. QT173/08 - Peter Wills - Question provided in written form as follows: "Why does the City of Ballarat permit the construction and use of a new building like Maxi Foods when the tactile markers in place seem to indicate that the building is not the preferred point of reference for the guidance of the visually impaired and that in construction of the building obstructions along the building line make a clear path of access impossible?" Mayor Stephen Jones – Take on notice.


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QT170/08 - Anthony Butler - This morning I attended the Ballarat Magistrates Court for a prosecution against me from Council for my property at 1003 Humffray St - Claytons Kitchens site. Why were records I requested not available at Council offices this morning? Who is responsible for this issue? Mayor Stephen Jones – A meeting will be organised with yourself, Director Darren Booth, CEO Anthony Schinck and I to discuss these issues. QT171/08 - Belinda Coates - What are the plans for future stormwater capture and what has been achieved in the past 4 years? Within the Environmental Sustainability Plan, there is mention of stormwater capture, but the actual plans are not clear. Is information available on how much stormwater has been captured and what will be captured? What is the current process for use of stormwater for Businesses, Parks and Gardens? Is there an intention to update the Stormwater Management Plan? Mayor Stephen Jones - The Stormwater Management Plan was implemented in 2002. Council is one of the leading Council’s on stormwater capture. Mayor Stephen Jones - Council has tanks located at all Council sites to capture water for use at sporting grounds, parks and the Council Depot. Director Ian Rossiter – There is a current review of the 2002 Stormwater Management Plan and part of that review will be a inventory of stormwater capture. Mayor Stephen Jones – Council has a very proactive Water Task Force Team. QT172/08 - John Stanger, 120 Eureka St - Why has the 2008/09 Budget not been published on the Council website? Mayor Stephen Jones – Take on notice. This response is currently being formulated. QT174/08 - John Stanger, 120 Eureka St - According to the 2008/09 Draft Budget, depreciation in 2008/09 is expected to be $22,000,000. Council has budgeted in 2008/09 for renewal and upgrade of $21,000,000. This makes for a short fall of $5,000,000. In 2012/13 depreciation increases to almost $25,000,000, with renewal and upgrade decreasing to $19,300,000. What assets is Council allowing to go un-maintained? Mayor Stephen Jones – Take on notice. When I first became a Councillor the Council at the time was spending $6,000,000 on capital works, we are now spending $40,000,000 on capital works. This response is currently being formulated.


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6. GENERAL BUSINESS WITHOUT NOTICE

GB313/08 - Cr. Gary Anderson - I wish to officially put on record the incorrect media statements reported, in relation to my request to the Minister for Local Government, on behalf of ratepayers, for an inquiry into former Cr Wayne Rigg's private car use travel claims. I would like it noted, I only received a copy of Wayne Rigg's travel claim, from concerned ratepayers, in the last four weeks. The Minister for Local Government advised the media that he had not sighted my request. I have not received any letter of response from the Minister of Local Government or his office regarding my request. I have not been advised to put my request to the Audit Committee. On the information I have received, the monetary amount claimed by Wayne Rigg of $29,566.13 is over a 21 month period, not the term of Council as reported. The kilometres that Wayne Rigg claimed travel, were 36,850kms over the 21 month period. With 3,177kms unaccounted for in the claim forms. The ratepayers of Ballarat have requested I raise this issue and I sought an enquiry into these allegations by the Minister of Local Government. I have given these claims to Anthony Schinck, CEO, and asked for our Audit Committee to investigate. I feel that it is our responsibility as Councillors of the City of Ballarat to put these issues up for resolution and justification for responsible spending of ratepayers money. This issue needs to be resolved in a timely and accountable manner so that these allegations may be addressed. GB314/08 - Cr. John Philips - I understand VicRoads is currently in the process of installing flashing 40km/h school zone electronic signs in all 70km/h and above speed zones across the City of Ballarat. I request Council officers write to VicRoads, seeking funding to extend this program into all 60km/h speed zones across Ballarat, to eliminate the current high level of confusion surrounding time based 40km/h zones.

Moved: Cr. John Philips CARRIED Seconded: Cr. Des Hudson (R378/08)

GB315/08 - Cr. Des Hudson - Council entered the Ballarat Bus Challenge into the Environs Australia Local Government Network Awards. This project was conducted on World Environment Day this year. It involved 299 students from a range of schools participating in a treasure hunt using Ballarat Transit Buses. The primary focus was to reinforce messages on recycling, slow food and sustainable transport options. Council were runners up in this award. I would like to congratulate Ian Rossiter, Director Sustainability and his team. GB316/08 - Cr. Craig Fletcher - Call for a report into fast tracking planning permits for applicants who construct a six star energy rating (or above) house.

Moved: Cr. Craig Fletcher CARRIED Seconded: Cr. Ian Jolly (R379/08)


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GB317/08 - Cr. Craig Fletcher - How is the Ballarat West Growth Plan panel recommendations progressing and when will this report be presented to Council. CEO Anthony Schinck – The next stage of this plan is for Council to consider and adopt these panel recommendations. This report will be presented to the 22nd October 2008 Council meeting. GB318/08 - Cr. Des Hudson - I wish to move a formal condolence motion to Helen Jones and Mayor Stephen Jones for the sudden passing of Helen's sister Annette.

Moved: Cr. Des Hudson CARRIED Seconded: Cr. David Vendy (R380/08)

GB319/08 - Mayor Stephen Jones – Ballarat City Council sponsored the Koorie Kids School Initiatives competition, for 2008 Naidoc Week. It was a success with 107,756 entries being received from Indigenous and Non-Indigenous students. The calibre of entries shows an increase in the knowledge of indigenous culture amongst students. Jessica Elberg from Yuille Park Community School won an award. GB320/08 - Mayor Stephen Jones - I request Council officers investigate how Council can best provide assistance to the Commissioner for Police and Minister for Community Policing in establishing the new D24 facility at Ballarat Technology Park. If this goes ahead 10 staff members from Ballarat D24 will be freed up, with 100 jobs created for Ballarat.

Moved: Mayor Stephen Jones CARRIED Seconded: Cr. Craig Fletcher (R381/08)

GB321/08 - Mayor Stephen Jones - I request Council officers give assistance to the Minister for Transport and VLine on the relocation of the freight hub from the Central station.

Moved: Mayor Stephen Jones CARRIED Seconded: Cr. Peter Innes (R382/08)

GB322/08 - Mayor Stephen Jones - On behalf of my family I would like to thank everyone for all the support we received in the last week.


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7. PETITIONS (Nil)

8. PLANNING AND RELATED REPORTS (Nil)

9. MAYORS REPORT (Nil)

10. CHIEF EXECUTIVES REPORTS (Nil)

11. COUNCILLOR/DELEGATES REPORTS

CD22/08 - Cr. Des Hudson - Ballarat Friends of Ainaro Community Committee has been sponsoring the AVI placement officer Kate Owen, who has been working with the Ainaro community. The Ballarat Friends of Ainaro Community Committee, received a presentation from Kate, outlining the various projects that can be undertaken in the Ainaro Community. CD23/08 - Cr. Stephen Jones - Advised that the Koori Kids 2008 Naidoc Week Final Report is available for Councillors. CD24/08 - Cr. Stephen Jones - Advised that the Draft Sunraysia Highway - B220 Improvement Strategy Ballarat to South of Ouyen is available for Councillors. 12. FINANCIAL REPORT (Nil)

13. COMMITTEE REPORTS (Nil)


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14. OFFICERS REPORTS

14.1 2008/2009 COUNCILLOR DISCRETIONARY SPENDING TO DATE Division: Executive Unit Director: Anthony Schinck Author/Position: Trudi Gready - Mayor & Councillors Support Officer

SUMMARY The purpose of this report is for Council to approve the current requests from Councillors from the Councillors Discretionary Funds. RESOLUTION: Council resolve to; 1. Approve the list of requested payments totalling $1,900.00

Moved: Cr. Peter Innes CARRIED Seconded: Cr. Ian Jolly (R383/08)


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14.2 CHILD/FAMILY FRIENDLY CITY UPDATE Division: Community Wellbeing Director: Carolyn Barrie Manager Responsible/ Anne Scott - Business Unit: Manager Family, Youth & Children's Services Author/Position: Merran Fleming - Best Start Community Facilitator

SUMMARY The purpose of this report is to inform Council of the progress made on the recommendations in the Council Report of the 23rd May 2007 Child & Family Friendly City Consultation Outcomes and Recommendations RESOLUTION: Council resolve to

1. Receive this report.

Moved: Cr. Des Hudson CARRIED Seconded: Cr. Herman Ruyg (R384/08)


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14.3 CHILD & FAMILY FRIENDLY COMMUNITY ADVISORY COMMITTEE Division: Community Wellbeing Director: Carolyn Barrie Author/Position: Anne Scott - Manager Family, Youth & Children's Services

SUMMARY

The purpose of this report is to request that Council nominate a Councillor to Chair the Child & Family Friendly Community Advisory Committee.

RESOLUTION: Council resolves to

1. Establish a Child & Family Friendly Advisory Committee to Council as per May 23rd 2007 Council Report.

2. Council nominates Cr Innes to Chair the Child & Family Friendly Community Advisory Committee.

3. Endorse the Child & Family Friendly Advisory Committee Terms of Reference.

Moved: Mayor Stephen Jones CARRIED Seconded: Cr. Des Hudson (R385/08)


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14.4 LOCAL LAW NO 16 MEETING PROCEDURE Division: Finance & Corporate Services Director: Glenn Kallio Manager Responsible/ Annie De Jong - Business Unit: Manager ICT & Governance Author/Position: Rebecca Grumley - Team Leader Governance

SUMMARY This report recommends adopting Meeting Procedure Local Law No. 16. Local Law No. 16 will replace Local Law No. 14. At its meeting of 25th June 2008 Council resolved to place the draft Local Law No 16 on public exhibition and invite written submissions. RESOLUTION: Council resolve to;

1. Adopt the new Meeting Procedure Local Law No. 16, in the form of the attached draft Local Law, to come into operation on adoption;

2. Revoke Meeting Procedure Local Law 14; 3. Authorise the CEO to give public notice of the new Local Law by

placement of notices in the Ballarat Courier and the Victorian Government Gazette; and

4. Send a copy to the Minister for Local Government.

Moved: Cr. Des Hudson CARRIED Seconded: Cr. Peter Innes (R386/08)


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14.5 2009 AUSTRALIA DAY AWARDS Division: Finance & Corporate Services Director: Glenn Kallio Manager Responsible/ Annie De Jong - Business Unit: Manager ICT & Governance Author/Position: Rebecca Grumley - Team Leader Governance

SUMMARY This report details the process for awarding the 2009 Australia Day Awards. RESOLUTION: Council resolve to;

1. Adopt the process for the Australia Day Awards 2009 as follows: • Nominations for Australia Day Awards will open on the 1st

October 2008 and will close on the 21st November 2008. • Nominations will be forwarded to Councillors for deliberation,

with Councillors meeting and agreeing on the winners early December 2008.

• The winners will be announced at the Australia Day Awards function.

• Council will endorse winners at the 28th January 2009 Council meeting.

Moved: Cr. Craig Fletcher CARRIED Seconded: Cr. Ian Jolly (R387/08)


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14.6 OUTSTANDING ACTION ITEMS REPORT Division: Finance & Corporate Services Director: Glenn Kallio Manager Responsible/ Annie De Jong - Business Unit: Manager ICT & Governance Author/Position: Kate Robson - Information Governance Officer

SUMMARY Provide Council with an update of items for action from Council Meetings RESOLUTION: Council resolve to; 1. Receive this report.

Moved: Cr. Ian Jolly CARRIED Seconded: Cr. John Philips (R388/08)


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14.7 NAMING PROPOSALS Division: City Infrastructure Director: Jeff Haydon Manager Responsible/ Phillip Kennedy - Business Unit: Team Leader Engineering Development Manager Responsible/ Ross Cowie - Business Unit: Team Leader Design & Survey Author/Position: Ron Woods - Place Names & Technical Officer

SUMMARY This report deals with fourteen naming proposals that require decisions by Council. RESOLUTION: Council resolve:

1. To approve the change of spelling of the locality of Glendonnell to Glendonald and that the Registrar of Geographic Names be advised of Council’s decision and asked to register the new spelling.

2. That the proposal to rename parts of Brittain Street and Tinworth Avenue (as described in Attachment NP-129) be abandoned and that Council and not entertain any further request for renaming of these streets for at least two years, unless the request comes from an emergency service organisation.

3. That, as no submissions were received in respect of this naming proposal, the unnamed road at Ballarat East, running west off Stawell Street North (as described in Attachment NP-132A), be named Cantonese Lane.

4. That Addington-Creswick Road (as shown by heavy lines in the map in Attachment NP-133) be renamed Addington Road.

5. That, having considered points raised in the submission, Learmonth-Glendaruel Road (as described in Attachment NP-135) be renamed Cloverbank Road.

6. That, after considering the submissions, Council approve the name Borough Depot Reserve for the reserve at Sebastopol (as described in Attachment NP-142), and that the Registrar of Geographic Names be advised of Council’s decision and asked to register the name.

7. That, as no submissions were received in respect of this naming proposal, the part of Corrie Street at Miners Rest, between Albert Street and Clarke Street (as described in Attachment NP-143), be renamed Glenanes Road.

8. That, after considering the submissions, the part of Gillies Street between Sturt Street and Western Freeway (as described in Attachment NP-144), be renamed Gillies Street North.

9. That, as both submissions received in respect of this naming proposal support the change, the part of Gillies Street between Sturt Street and La Trobe Street (as described in Attachment NP-145), be renamed Gillies Street South.


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10. That, after considering the submission, the unnamed road off Doveton Street North Street at Ballarat Central, (as described in Attachment NP-146), be named Pencilmark Lane.

11. That, as no submissions were received in respect of this naming proposal, the part of Alfred Street at Lake Wendouree, between Sturt Street and Wendouree Parade (as described in Attachment NP-147), be renamed Alfred Street North.

12. That, as no submissions were received in respect of this naming proposal, the part of Alfred Street at Newington, between Sturt Street and Russell Street (as described in Attachment NP-148), be renamed Alfred Street South.

13. That, as no submissions were received in respect of this naming proposal, the part of Johns Street at Ballarat East, between Otway Street North and Queen Street North (as described in Attachment NP-149), be renamed Nelson Street.

14. That, as no submissions were received in respect of this naming proposal, the part of Hornby Street at Black Hill, between Chisholm Street and The Outlook (as described in Attachment NP-150), be renamed The Outlook.

Moved: Cr. Herman Ruyg CARRIED Seconded: Cr. Ian Jolly (R389/08)


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14.8 DOMESTIC ANIMAL MANAGEMENT PLAN Division: Planning & Development Director: Darren Booth Author/Position: Andrew Bellingham - Manager - Regulatory Services

SUMMARY The State Government has amended the Domestic (Feral & Nuisance) Animals Act 1994 with the objective of further improving animal management outcomes in Victoria. Councils in Victoria are now required by this legislation to prepare and implement a Domestic Animal Management Plan (DAMP). This report recommends adoption of a DAMP. RESOLUTION: Council resolve to; 1. Adopt the Domestic Animal Management Plan. 2. Register dogs and cats when both micro-chipped and desexed, at no

charge when first registered with Council, effective from 25 September 2008.

3. Make an order under the Domestic (Feral & Nuisance) Animals Act 1994 Section 25, requiring cats to be securely confined to the owner’s premises between sunset and sunrise each day, effective from 10 April 2009.

Moved: Cr. Herman Ruyg CARRIED Seconded: Cr. John Philips (R390/08)


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14.9 SERVICE PERFORMANCE REPORT FOR THE PERIOD ENDING 30 JUNE 2008

Division: Sustainability Director: Ian Rossiter Author/Position: Brenton Thomas - Corporate Planner

SUMMARY This report details the service delivery performance of Council’s Divisions as measured by their respective service standards and key unit outputs for the period ending 30 June 2008. RESOLUTION: Council resolves to:

1. Receive this report.

Moved: Cr. Peter Innes CARRIED Seconded: Cr. David Vendy (R391/08)


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14.10 BALLARAT TRANSIT BUS SERVICE CONNECTION TO V/LINE TRAIN SERVICES

Division: Sustainability Director: Ian Rossiter Author/Position: Ian Rossiter - Director - Sustainability

SUMMARY The report identifies the changes that were made to Ballarat Transit Bus Schedules in June 2008 and the connectivity for peak morning and evening services with V/Line rail services to and from Melbourne. COUNCILLOR RESOLUTION: Council resolves to; 1. Receive the report. 2. Write to the Department of Transport and continue to strive for

improvements to bus to train connections, currently being investigated for Ballarat Transit bus routes 1, 4, 5, 7 and 13.

3. Work with Department of Transport to encourage people to use the service.

Moved: Cr. Ian Jolly CARRIED Seconded: Cr. Craig Fletcher (R392/08)


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14.11 LAKE BURRUMBEET RESERVE MANAGEMENT STATUS Division: Sustainability Director: Ian Rossiter Author/Position: Ian Rossiter - Director - Sustainability

SUMMARY The report provides an update on the processes being undertaken by Council and Department of Sustainability and Environment (DSE) in relation to Council’s resolution to relinquish its committee of management status for the Lake Burrumbeet Crown Land Reserve and Lake Burrumbeet Crown Grant. RESOLUTION: Council resolve to;

1. Receive this report. 2. Recognise the significant contribution the Lake Burrumbeet Advisory

Committee have made to the management of the reserve. 3. Advocate that Department of Sustainability and Environment ensures

continued stakeholder consultation in the future management of the reserve.

Moved: Cr. John Philips CARRIED Seconded: Cr. Herman Ruyg (R393/08)


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14.12 NORTHERN OVAL PLAYING SURFACE REDEVELOPMENT UPDATE Division: Sustainability Director: Ian Rossiter Author/Position: Ashley Pittard - Manager Recreation & Open Space Planning

SUMMARY This report provides information to Council on the redevelopment project for the Northern Oval playing surface, the consequences of construction work and the collaboration and goodwill of tenant clubs at the Northern Oval, Ballarat Showgrounds and CE Brown Reserves. RESOLUTION: Council resolve to;

1. Receive the report. 2. Write to all tenant Clubs acknowledging their spirit of cooperation

allowing the best community outcomes during the Northern Oval Reconstruction Project.

Moved: Cr. David Vendy CARRIED Seconded: Cr. Des Hudson (R394/08)


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15. MOTIONS ON NOTICE (Nil)

16. GENERAL BUSINESS – MATTERS ARISING FROM THE AGENDA

GB323/08 - Mayor Stephen Jones - The Selkirk Roosters are in the VFL Grand Final on Friday night against Port Melbourne. I have received a request from Martin Foley the MP of Albert Park requesting Council to participate in a challenge. If the Roosters win, Council will be allowed to fly the City of Ballarat flag on top of the Port Melbourne Town Hall, but if Port Melbourne win, Council will be required to fly the Port Melbourne Football Club flag on top of our Town Hall for a week. I am willing to take on this challenge. GB324/08 - Cr. Herman Ruyg - I would like to congratulate Council officers on the creation of the car park on the corner of Doveton & Armstrong Sts for train travellers. GB325/08 - Cr. Des Hudson - I would like an update on the report I requested recognising former Mayors and Councillors. Mayor Stephen Jones – The fobs have been received. Further information on the presentation will be provided.

Moved: Cr. Des Hudson CARRIED Seconded: Cr. Herman Ruyg (R395/08)

RECOMMENDATION

RESOLUTION: That the late report "Civic Hall Progress Update” is received as part of urgent business.

Moved: Cr. David Vendy CARRIED Seconded: Cr. Herman Ruyg


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17. ITEMS IN CAMERA (SECTION 89)

RESOLUTION: That the Council resolve, pursuant to Section 89(2) of the Local Government Act 1989, that the meeting be closed to members of the public at 8.20pm, whilst the Council is dealing with the following matter:-

17.1 Contract No. 2008-04 Supply Of Asphalt Products (Contractual matters)

17.2 Contract No. 2008-06 - Coronet Street, Wendouree - Road Reconstruction and Ancillary Works (Contractual matters)

17.3 Contract No. 2008-07 - Learmonth Street & Cuthberts Road, Alfredton - Roundabout Construction and Ancillary Works (Contractual matters)

17.4 Contract 2008-11 Reconstruction of the Northern Oval Tender (Contractual matters)

17.5 Civic Hall - Progress Update (Contractual matters)

Moved: Cr. Craig Fletcher CARRIED Seconded: Cr. John Philips (R396/08)

RESOLUTION: That Council move out of Camera at 8.43pm and adopt the resolutions made therein.

Moved: Cr. David Vendy CARRIED Seconded: Cr. Des Hudson (R397/08)

The Chairperson declared the meeting closed at 8.44pm. Confirmed this day of 2008.

……………………………………………… Chairperson

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