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Regional Congresses September 2019

Sept 2019 Regional Congresses

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Agenda West Central September Regional Congress

Chair: Senior Regional Councillor Vice-Chair: Junior Regional Councillor

Staff: Adeilton Ribeiro, P.Eng. Acting Manager, Chapters Julie Hamilton Chapter Coordinator

Sharon Gillam Chapter Administrative Coordinator

Guests:

Time:

7:00 p.m. 1.0 Call to Order, Welcome and Introductions

7:15 p.m. 2.0 Routine Business 2.1 Approval of the Meeting Agenda Decision

2.2 Approval of Minutes to previous Meeting (June 2019) Decision

2.3 Business arising from previous Minutes (All Regions) Information

8:00 p.m. 3.0 Chapter Forum – Region Specific

3.1 Chapters Open Issues Information 3.2 Campaigner Update Information

8:30 p.m. BREAK

8:45 p.m. 4.0 Chapter Finances

4.1 Chapter Allotment Update Information

4.2 Business Plan Updates Information

9:00 p.m. 5.0 Events/Activities/Programs

5.1 NEM and Scholarship Update Information

9:15 p.m. 6.0 Reports – Council/RCC/Subcommittees/Congress


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6.1 External Review Information

6.2 Central Election and Search Committee and Chapters Information

9:50 p.m. 7.0 Other Congress Business

9:55 p.m. 8.0 Consent Agenda Information

8.1 Education Committee (EDU) update

8.2 Government Liaison Program (GLP) updates

8.3 PEO IT Update

8.4 PEAK Update

8.5 Staff Report and Staff Changes Notifications

8.6 Chapter Reports

8.7 Engineers Duty to Report

10:00 p.m. 9.0 Announcements / Next meeting / Adjournment

9.1 Next Congress Discussion

Date: Location:

9.2 Feedback Information

9.3 Adjournment


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Agenda Western September Regional Congresses




Guests:

Time:

9:00 a.m. 1.0 Call to Order, Welcome and Introductions

9:15 a.m. 2.0 Routine Business 2.1 Approval of the Meeting Agenda Decision



10:00 a.m. 3.0 Chapter Forum – Region Specific


10:45 a.m. BREAK

11:15 a.m. 4.0 Chapter Finances



12:00 p.m. LUNCH




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2:30 p.m. BREAK





8.3 PEO IT Update

8.4 PEAK Update


8.6 Chapter Reports




Date: Location:


9.3 Adjournment


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Agenda East Central September Regional Congress




Guests:

Time:

6:00 p.m. 1.0 Call to Order, Welcome and Introductions

6:15 p.m. 2.0 Routine Business 2.1 Approval of the Meeting Agenda Decision



7:00 p.m. 3.0 Chapter Forum – Region Specific


7:30 p.m. BREAK

7:45 p.m. 4.0 Chapter Finances







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8.3 PEO IT Update

8.4 PEAK Update


8.6 Chapter Reports




Date: Location:


9.3 Adjournment


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Agenda September Regional Congresses


Staff: Adeilton Ribeiro, P.Eng. Acting Manager, Chapters Julie Hamilton Chapter Coordinator Sharon Gillam Chapter Administrative Coordinator

Guests:

Time:

1.0 Call to Order, Welcome and Introductions

2.0 Routine Business

2.1 Approval of the Meeting Agenda Decision

2.2 Approval of Minutes to previous Meeting (June 2019) Decision 2.3 Business arising from previous Minutes (All Regions) Information

3.0 Chapter Forum – Region Specific


BREAK

4.0 Chapter Finances



LUNCH

5.0 Events/Activities/Programs


6.0 Reports – Council/RCC/Subcommittees/Congress Information



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7.0 Other Congress Business

8.0 Consent Agenda Information



8.3 PEO IT Update

8.4 PEAK Update


8.6 Chapter Reports


9.0 Announcements / Next meeting / Adjournment

9.1 Congress Scheduling Discussion


Date: Location:

9.3 Adjournment


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Minutes - DRAFT Northern Region Congress June 15, 2019 – Kenora (Lake of the Woods Chapter)

Chair: Serge Robert, P.Eng. Senior Regional Councillor

Delegates: Marc Pilon, P.Eng. Algoma, Vice-Chair Yolibeth Mejias de Pernia, P.Eng. Lakehead, Chair Leemark De Leon, P.Eng. Lakehead, Executive Kristen Aikman, EIT Lakehead, EIT observer Scott Schelske, P.Eng. Lake of the Woods, Vice-Chair David Mellor, P.Eng. Lake of the Woods, Executive Lindsay Keats, P.Eng. North Bay, Vice-Chair Mahi Fahimian, P.Eng. Porcupine/Kapuskasing, Executive Alice Bom, P.Eng. Sudbury, Executive Ryan Quinlan, P.Eng. Sudbury, Secretary

Staff: Adeilton Ribeiro, P.Eng. Chapters Manager (Acting) Julie Hamilton Chapter Coordinator Sharon Gillam Chapter Administration

Regrets: Ramesh Subramanian, P.Eng. Junior Regional Councillor *Maria Story, P.Eng. Temiskaming, Chair

*Due to technical oversight, phone connection was delayed and M. Storydisconnected before the teleconferencing went live. The Chapter Office assumesresponsibility for this error.

Time: 1:30 p.m. – 5:15 p.m.

1.0 Call to order and welcome The Chair called the meeting to order and initiated a roundtable of introductions.


2.1 Approval of Agenda

Motion 1: NRC moves to approve the meeting agenda as presented.

Moved by: D. Mellor. Seconded by: Y. Mejias de Pernia. Motion CARRIED.


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2.2 Approval of Minutes to previous meeting (February 13, 2019) Correction: Page 1, Attendance, the correct position for Robert Bressan is Treasurer.

Motion 2: To approve the Minutes to previous meeting (February 13, 2019) as presented with correction. Moved by: L. Keats. Seconded by: Y. Mejias de Pernia. Motion CARRIED.

2.1 Business Arising from previous Minutes

Chapters Manager (Acting), Adeilton Ribeiro, reviewed the actions from the last congress. There were no comments or additional follow-ups required.

3.0 Chapter Forum

3.1 Chapter Activity Reports

Chapters presented 1 or 2 highlights from their activity reports since last congress. Algoma – Held a big bridge building event with Sault College which led to a second partnership; a mini bridge building event with the Algoma Autism Association. Lakehead – Held a new NEM event that had a fantastic turnout with two school boards participating. They had to cut-off student registration due to capacity limits. The chapter is excited about upcoming changes, including hosting a technology conference. North Bay – Sponsored the North Bay Regional Science Fair which had some incredible entries, including the gold medal winners (Secondary level) who advanced to the Canada-side Science Fair, and were subsequently selected as 1 of 3 projects to represent Canada at a Stockholm Junior Water Prize competition. The chapter is struggling with how to reach people who live outside of town. Porcupine/Kapuskasing – Excellent technical tour of a local fabrication shop, “The Bucket Shop”, and hosted a very engaging speaker (Natalie Panek, P.Eng.) at a large NEM event. Sudbury – Currently trying to organize a WISE (women in science and engineering) event. They’ve added a social media person to their Board and are trying to keep their members more engaged. They held a successful hockey tournament and are planning a Professional Development series with several presentations. Lake of the Woods – Held their AGM in March and they’ve recently selected 3 scholarship awardees. They are struggling with holding monthly executive meetings. Temiskaming - The chapter did not attend.


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3.2 Regional Open Issues / Concerns Open Issue #45: NRC requests the RCC to provide a time table of completions for the portal to allow P.Eng applicants to track the status of his/her application progress. This portal should track completed steps as well as outstanding application milestones.

Update – Will remain open pending information from the regulatory review.

Open Issue #46: The Northern Region moves to request RCC acquire clarification from Council on criteria for eligible PEAK courses as an important area of non technical knowledge appears to have been missed, which has a direct impact on worker safety, such as OHSA regulations

Update – Will remain open pending information from the regulatory review and any decision on the future of PEAK.

NEW Open Issue #49:

Motion 3: NRC moves that RCC will request to make the mandatory volunteer training available for group training sessions.

Moved by L Keats. Seconded by Y. Mejias de Pernia. Motion CARRIED.

Action 1: Chapter Office to ask People Development about existing AODA, OSHA, etc certifications that many engineers have, and the possibility of submitting them to PEO in place of the online modules.

3.3

3.4

3.5

Campaigner Update

The Chapters Manager (Acting) presented an update on Campaigner mailing lists and the number of members for each chapter who have consented to receive chapter emails, to date. As of June 2019, 89% of those who answered the question, said “yes”.

Chapter By-law Update

A. Ribeiro noted that the RCC created a working group to work on the by-laws in collaboration with the Legislation Committee (LEC). More information will be available at the September congress.

Letters from OSPE/CEO

The Chair presented the various letters from OSPE, CEO, the AG and PEO, and explained that he wants the region to be aware of current issues before PEO’s Council.


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3.6 First Nations and Traditional Territory/Land Acknowledgements

The Chair initiated a roundtable discussion about whether or not chapters are currently issuing a land acknowledgement at their events, especially at more formal gatherings. He believes it is a good fit for the Northern chapters and suggested that as a starting point, chapter volunteers might reach out to the First Nations within their chapter. Yolibeth Mejias de Pernia of Lakehead Chapter mentioned the website, Aboriginal and Treaty Rights Information System (ATRIS), and explained that it provides First Nations information based on location.

Action 2: Chapter Office to include the ATRIS website with the NRC Minutes: https://www.aadnc-aandc.gc.ca/eng/1100100014686/1100100014687

4.0 Chapter Finances 4.1 2020 Business Planning and Reporting

A. Ribeiro explained that changes to the business planning document were being considered by the RCC however they were unable to do so for the 2020 cycle. Therefore the 2020 Business Plan will be distributed to chapters shortly and the new deadline is July 31, 2019. RCC are still discussing future changes to the document, therefore delegates were encouraged to discuss with their treasurers and send their business plan feedback by July 5th, in advance of the next RCC meeting. Delegates raised a few concerns over how the allotment funds are transferred, suggesting that funds should be released according to a chapter’s event schedule because some chapters need more money earlier in the year.

Action 3: The Chair will raise the issue of how best to distribute chapter allotments with RCC.

5.0 Events / Activities / Programs 5.1 CLC Planning Committee 2019

A. Ribeiro explained that the CLC’s planning committee requires a second Northern delegate. Background was provided on what is required of committee members. Leemark DeLeon volunteered to be the alternate designate for the Northern Region. There was some brainstorming from the group on possible areas of focus for 2019 CLC. The following ideas will be shared with the CLC Chair, Lisa MacCumber:


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https://www.aadnc-aandc.gc.ca/eng/1100100014686/1100100014687

• Run breakout sessions consecutively rather than simultaneously • Define the regulatory role of the chapter and the CLC • Make outcomes of CLC applicable to chapters • Bring back chapter success stories or something similar. They were a great way

to bring new ideas to chapters. • Find a way to change people’s minds about the role chapters can play in

assisting with remote interviews.

6.0 Reports – Council / RCC /Subcommittees/ Congress 6.1 Expense Reimbursement Policy

Proposed changes to the Expense Reimbursement Policy were presented at the March Council meeting but further stakeholder input was requested. A. Ribeiro asked delegates to send their comments by June 28th. Northern Region discussed a few areas of the policy:

• Delegates suggested a per diem might be a better option to the proposed method of adding up all three meal allowances.

• Delegates asked for clarification on childcare allowances. • Delegates asked for clarification for enroute meals, “when there is a group meal”

Ex. does it mean if we are still travelling during a group meal that our dinner enroute will not be reimbursed?

• Current policy for chapters mentions that only a 1st night will be covered. Delegates pointed out the fallacy of that (2nd night is usually required) and requested this be updated. (The policy currently states that prior permission is required so perhaps an amendment is not required.)

• Delegates questioned the reasoning for the proposal to no longer reimburse alcohol.

6.2 Regulatory Review

The Chair explained that the external regulatory review is currently with Council and that more information will be available to the chapters by the next congress.


There was no other business presented.

8.0 Consent Agenda

No items were pulled from the Consent Agenda and delegates received it in entirety.


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9.0 Announcements / Next meeting / adjournment 9.1 Congress Schedule

Date Location September 7, 2019 Temiskaming June 13, 2020 Lakehead September (date TBD) 2020 Algoma

The Northern Regional Congress adjourned at 5:15 p.m.


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Minutes - DRAFT Eastern Region Congress June 22, 2019 - Perth

Chair: Guy Boone Senior Regional Councillor Vice-Chair: Randy Walker Junior Regional Councillor Delegates: Uditha Senaratne, P.Eng. Algonquin, Chair Bob Radenovic, P.Eng. Algonquin, Vice-Chair Lionel Ryan, P.Eng. Kingston, Chair Chantal Chiddle, P.Eng. Kingston, Past-Chair Roxanna Gholami, EIT Kingston, EIT observer Arash Yazdani, P.Eng. Peterborough, Past-Chair Rishi Poddar, P.Eng. Peterborough, Vice-Chair Michael Wearing, P.Eng. Peterborough, observer Ved Proag, P.Eng. Ottawa, Vice-Chair Ingrid de Buda, P.Eng. Ottawa, Secretary Alex Polyak, EIT Ottawa, EIT observer Peter Zandbergen, P.Eng. Quinte, Chair Kishan Pai, P.Eng. Quinte, Chair, Webmaster Graham Houze, P.Eng. Thousand Islands, Past-Chair Ray Linseman, P.Eng. Thousand Islands, Vice-Chair Steve Stang, P.Eng. Upper Canada, Chair Jeff Neilson, P.Eng. Upper Canada, Executive Guest: Peter Green, P.Eng. Ottawa Chapter Lorne Cutler, P.Eng. PEO Councillor Staff: Adeilton Ribeiro, P.Eng. Chapter Manager (Acting) Julie Hamilton Chapter Coordinator Sharon Gillam Chapter Admin Time: 9:00 am – 4:00 pm

1.0 Call to order and welcome

The Chair, Senior Councillor Guy Boone, opened the congress and explained that he and Junior Councillor, Randy Walker, would co-chair the meeting. There was a round table of introductions from attendees who shared what it meant to be involved with their local chapter.


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2.0 Routine Business and Chapter Forum

2.1 Approval of the Meeting Agenda

Delegates presented their thoughts on the agenda as discussed the previous evening: • Request to move the Activity Reports to section 5.0 Consent Agenda • Request to pull Peak and Volunteer Training from section 5.0 Consent Agenda • Request that congress keeps to schedule, with suggestion of Chapters Manager

acting as timekeeper when necessary • Request to defer 2.5 2020 Business Planning • Request that workshop discussions happen with the whole group instead of breakout

groups • Request to add the following topics to the section 3.0 Congress Workshop

discussion: What does self-regulation mean? Barriers to licensure especially for international students.

• Request a brief Council update from the Regional Councillors • Request to try and finish the as much of the agenda minus Section 3.0 before lunch,

and to dedicate the afternoon to the workshop.

Motion 1: To approve the meeting agenda as amended. Moved by: I. de Buda. Seconded by: C. Chiddle. Motion: CARRIED.

2.2 Approval of Minutes to previous meeting (February 27, 2019)

Corrections: • Page 1, Attendance, Arash Yazdani’s position should read Past-Chair • Page 1, Attendance, Rishi Poddar and Clarence Klassen of Peterborough Chapter

to be added

Motion 2: To approve the Minutes to previous meeting (February 27) as amended. Moved by: A. Yazdani. Seconded by: B. Radenovic. Motion: CARRIED.


A. Ribeiro reviewed the actions from the previous congress.

• Regarding Action #2 on the ITEG group: R. Linseman requested further action.

Motion 3: ERC moves that the ITEG task group be dissolved. Moved by: R. Linseman. Seconded by: L. Ryan. Motion: CARRIED (New Open Issue #119)


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Motion 4: ERC moves the creation of an IT staff led team to deal with communication issues and policies, such as webmail and videoconferencing, and that this team will report to Council and bring an update to the Regions. Moved by: R. Linseman. Seconded by: C. Chiddle. Motion: CARRIED (New Open Issue #120)

2.4 Open Issues Open Issue #116: Establish a manual, handbook on how things are done with regard to police checks when working with children and to follow up on the status of the police check issue. Update: This will remain open. Delegates feel it is important to have guidelines available for chapter volunteers. Co-Chair R. Walker suggested the new volunteer code of conduct might fill this requirement. Open Issue #118: ERC requests Jeannette Chau, through RCC, to review PEO’s contract with consultant Howard Brown and consider cost-saving action of eliminating the contracted services, with the understanding that the inhouse full-time staff member (Jeannette Chau) can perform the duties of the GLP program. Update: Delegates heard from Co-Chair G. Boone that Howard Brown’s proposal had been selected after a recent RFP process, as the best overall for PEO. Delegates briefly discussed that this does not fall within the scope/budget of chapters. Original mover L. Ryan agreed to close as he felt the motion was misguided. Motion 5: ERC moves to close Open Issue #118. Move by: L. Ryan. Seconded by: C. Chiddle. Motion: CARRIED

NEW Open Issue #121: Motion 6: ERC request RCC to change current process of reviewing special project fund requests, so requests are responded to in no more than 3 months. Moved by: I. de Buda. Seconded by: C. Chiddle. Motion: CARRIED NEW Open Issue #122: Motion 7: ERC requests RCC to direct Licensing to review the Experience Requirements for applicants that don’t have a P.Eng. reference in their work environment, especially for self-employed applicants. Moved by: V Proag. Seconded by: L. Ryan. Motion: CARRIED


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NEW Open Issue #123: Motion 8: ERC requests that the licensing process be automated (electronically) and report an update during ERCs.

Moved by: L. Ryan. Seconded by: A. Yazdani. Motion: CARRIED

NEW Open Issue #124: Motion 9: ERC requests RCC to confirm whether chapters still need to have constitutions.

Moved by: R. Linseman. Seconded by: J. Neilson. Motion: CARRIED

NEW Open Issue #125: Motion 10: ERC requests People Development ensure no personal volunteer information be required or provided to third parties in the completion of mandatory training.

Moved by: I de Buda. Seconded by: C. Chiddle. Motion: CARRIED

NEW Open Issue #126: Motion 11: To ensure fairness, ERC requests that Council direct staff to review the policies and procedures with respect to foreign educated applicants that have completed their graduate studies at CEAB (Canadian Engineering Accreditation Board) universities.

Moved by: C. Chiddle. Seconded by: I de Buda. Motion: CARRIED

NEW Open Issue #127: Motion 12: ERC requests Council to review EIT's, LL’s, PL’s and TL’s rights to vote in PEO council elections commencing in the calendar year 2020, and in all subsequent PEO council elections.

Moved by: C. Chiddle. Seconded by: U. Senaratne. Motion: CARRIED

NEW Open Issue #128: Motion 13: ERC asks Council to hire a mediator at PEO’s expense to work with PEO, OSPE and CEO to ensure that our collective efforts going forward are collaborative and not confrontational.

Moved by: I. de Buda. Seconded by: A. Yazdani. Motion: CARRIED

NEW Open Issue #129: Motion 14: ERC requests that PEO, CEO and OSPE try to reach an agreement that no further letters will be sent to the Attorney General’s Office until a single letter containing the resolution can be sent, on behalf of all three organizations.

Moved by: R. Linseman. Seconded by: C. Chiddle. Motion: CARRIED


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NEW Open Issue #130: Motion 15: The ERC requests that RCC review the Ethics Module and determine: i) whether the answer to the Code of Ethics question is correct ii) whether the answer to the question about a customer’s part being changed is correct (that the document requires a P.Eng. stamp) Moved by: R. Linseman. Seconded by: C. Chiddle. Motion: CARRIED

2.5 2020 Business Planning: Deferred 2.6 Expense Reimbursement Policy

The proposed changes to the Expense Reimbursement Policy were included in the congress package. Feedback is requested by June 28th.

3.0 Congress Workshop Councillor Lorne Cutler joined the congress following lunch and was introduced by Councillor Boone. L. Cutler was originally invited to sit in on the congress and to act as a workshop breakout-group mediator. Co-Chairs G. Boone and R. Walker provided an update of Council’s recent discussion of the external regulatory review. Council is committed to receiving an action plan in the Fall. The review (as it was received) has been sent to the Attorney General’s office. It will be shared with the chapters shortly. G. Boone suggested that the workshop should focus on ways in which the chapters are important to PEO, and how that can be highlighted with respect to the review. G. Boone turned the floor over to the hosting chapter, Thousand Islands, and Graham Houze agreed to mediate the workshop discussion. Topic A: How to get members out to regulatory events Delegates shared difficulties of holding successful events that are regulatory in nature. Some chapters even had experiences with cancellation. Delegates are concerned that their members are not interested in attending regulatory events. Topic B: PEAK and the chapters Kingston shared their new strategy to partner with OSPE. OSPE is open to taking the lead on PEAK-eligible events. Kingston will update the region on how this develops. Delegates shared different experiences with the PEAK info-session, with some chapters reporting lower than average interest in such seminars. Brief review of the PEAK advertising policy for chapters. Delegates were satisfied with the wording of the policy.


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Topic C: How can chapters become more regulatory? (Strategic Objective #4) • Host exams (confirmatory or other) - organize/proctor/review paperwork • Host ERC interviews if committee member and/or applicant is within chapter • There needs to be a clear distinction between what a volunteer can do vs a staff

member. Accountability lies with staff and they are often the best suited. • Host presentations on regulatory functions (licensing, discipline, complaints,

enforcement, etc) • Suggestion to hold a brainstorming session via teleconference within the next

month to generate more ideas and discuss their potential.

Action 1: R. Linseman will distribute the list of regulatory items approved in the Professional Engineers Act.

Action 2: A. Yazdani will organize the teleconference among Eastern Region chapters. Topic D: 2019 AGM Member Motions

• PEO Elections. Delegates briefly discussed the concerns related to security, accuracy and lack of transparency with the current PEO elections. Delegates didn’t agree with the member’s motion but still wanted to see improvements with the e-ballots. At the heart of the issue is a lack of trust members have in the election process.

• EITs. Delegates asked Councillors for an update on the Member’s Motion. G. Boone explained that they don’t come to Council until the Fall. The region would like to have an update on this issue at the September Congress. Delegates discussed various designations and felt that voting rights should be reviewed for all categories that pay an annual “licence” fee, including EITs, LL’s, PL’s and TL’s. See Open Issue #127.

Action 3: G. Boone will provide a Council update on this issue at an upcoming ERC.

Topic E: International students

Delegates wanted to bring awareness to obstacles to licensure that may be unnecessary. The example used was that applicants with an international undergraduate degree who are studying engineering at a CEAB for their Masters, have been accepted into their program based on their undergraduate studies. If the graduate departments have reviewed a student’s academic history and found it appropriate, why doesn’t PEO accept it outright? Delegates considered whether chapters could play a role in addressing this issue? An additional concern was that there is a lack of consistency and objectivity in how applications are handled. As an example, delegates heard about two applicants from the same international university, that graduated one year apart, and who took all of the same undergraduate courses. One applicant was fast-tracked to licensure and the other had to write many exams. See Open Issue #126.

Topic F: Letters from CEO and OSPE

Delegates believe the letters are embarrassing to the profession. They expressed frustration that CEO and OSPE chose to air these concerns so publicly. See Open Issues #128 and #129.


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4.0 Events / Activities / Programs 4.1 CLC Planning Committee

A. Ribeiro explained that the CLC’s planning committee requires a second Eastern delegate. Background was provided on what is required of committee members. Graham Houze of Thousand Islands Chapter volunteered to be the alternate designate for the Eastern Region.

4.2 GLP – Kingston Academy update The date for the Eastern GLP Academy is set for November 23, hosted by the Kingston Chapter. The hotel has been booked however the agenda has not been confirmed yet. The chapter asked delegates to save the date.

5.0 Consent Agenda

The following items were pulled from the Consent Agenda: 5.4 PEAK Update

Councillor Boone reported that at its last meeting, Council voted to operationalize PEAK. There was a question surrounding the principles of a practicing engineer, suggesting ambiguity exists over the definition of “practicing engineer”. Some felt there is discrepancy between a past Council definition of practicing and the current definition presented by PEAK. Delegates also discussed the 2-year report as well as the various ethics modules. See Open Issue #130

5.10 Mandatory Volunteer Training

Delegates discussed the scope of the training and the difference between chapter volunteers and “assistants” that help with individual events such as high school students. Delegates shared a few concerns about the training:

• They have received comments from members regarding the privacy of their information. PEO should be made aware of HRdownloads’ clause that they cannot guarantee the security of a person’s entered information. There was consensus that it was okay for PEO to have member information, but third parties should not request it. See Open Issue #125

• Some delegates stated that the PEO roll-out of this training could have been smoother and the communication more clear.

• There were requests (similar to other regions) to have equivalent training accepted by PEO.


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The Co-Chair G. Boone also asked the region to consider the importance of the Education Committee (5.1), and to think of ways it can be transformed into a regulatory role, such as enforcement.

Motion 16: ERC moves to receive the Consent Agenda. Moved by: U. Senaratne. Seconded by: C. Chiddle. Motion: Carried.

6 Other Congress Business

Action 4: Chapter Office will add the new CASL flowcharts to the chapters website.

7 Announcements / Next meeting / adjournment 7.4 Congress Schedule

Date Location September 14, 2019 Ottawa Proposal to include official gathering of chapter representatives on the Friday evening before Saturday’s Congress. June 2020 - June 6 or May 30 Quinte (TBD based on Council Retreat)

7.2 Feedback from previous Congress

Delegates reviewed the comments that were collected after the February tele-congress. Delegates were also reminded to fill out the online survey for today’s congress. G. Boone asked delegates for feedback on the workshop format of today’s congress:

• Consider bringing in a professional facilitator if the workshop method continues • There were no measures of success applied. Going forward this would be

something to think about. • The workshop format has potential. Today there were no set questions or

framework to the workshop. That was unfortunate. • Suggestion to have a gathering of chapter reps on the Friday before every

Congress • A request to have the list of attendees added to the package

The Eastern Regional Congress adjourned at 3:55 pm


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Minutes - DRAFT West Central Region Congress Wednesday, June 5, 2019

Chair: Lisa MacCumber, P.Eng. Senior Regional Councillor Vice-Chair: Warren Turnbull, P.Eng. Junior Regional Councillor Delegates: Ravinder Panesar, P.Eng. Brampton Chapter

Niveen Guindy, P.Eng. Brampton Chapter Axar Bhavsar, EIT Brampton Chapter Edna Hon, P.Eng. Etobicoke Chapter Suzanne Santyr, P.Eng. Etobicoke Chapter Praneet Bagga, EIT Etobicoke Chapter George Ayer, P.Eng. Kingsway Chapter Karanjeet Singh, P.Eng. Mississauga Chapter Renan Orquiza , P.Eng. Mississauga Chapter Norbert Lee, P.Eng. Oakville Chapter Fred Datoo, P.Eng. Oakville Chapter Sarah Majlesi, P.Eng. Oakville Chapter Manoj Shukla, EIT Toronto-Humber Chapter Basel Jarrad, P.Eng. West Toronto Chapter -Chair Georg Kralik, P.Eng. West Toronto Chapter

Guest: Marisa Sterling, P.Eng. President-elect Arthur Sinclair, P.Eng. East Central Junior Regional Councillor

Staff: Adeilton Ribeiro, P.Eng. Chapter Manager (Acting) Julie Hamilton Chapter Coordinator Sharon Gillam Chapter Administration

Time: 6:55 p.m. – 9:00 p.m.


The Chair called the meeting to order and welcomed everyone. She introduced the guests attendance and asked everyone to introduce themselves around the table.




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Motion 1: To approve the meeting agenda as presented.

Moved by: N. Lee. Seconded by: N. Guindy. Motion CARRIED.


Motion 2: To approve the Minutes to previous meeting (February 20, 2019) as presented.

Moved by: S. Santyr. Seconded by: G. Ayr. Motion CARRIED.

2.3 Business arising from previous Minutes

The Chair presented the Business Arising from the previous congress. No further comments were made from the delegates.

2.4 Regional Open Issues

Issue #40 - WCRC motions RCC to direct a CASL compliance plan review in December 2017.

Update: Remain Open. Will remain open until 1 year has passed from the initial express consent collection via the renewal/registration cycle.

Issue #41 - WCRC requests that PEO IT Department provide a timeline and associated budget to support the RCC decision to collect express consent, in order to be CASL compliant when sending Campaigner communications.

Update: Remain Open.


The Chair requested each chapter report on their top two events.

Brampton Successful Ski Day and Bridge Building. Also mentioned that the City has confirmed

that they will host the next licence presentation during a City Council meeting.

Etobicoke Annual Engineering Idol event and a successful, well-attended speaker event on the

BC copper mine disaster.

Oakville Great NEM robotics event with high calibre student participants. Also partnered with

Dofasco to hold an event on digital transformation in the steel industry.


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West Toronto A very well attended seminar on the timber industry. Also co-hosted a Cities of the

Future Sidewalk Labs panel discussion, at the Royal Military Institute.

Toronto-Humber NEM event on Hydrogen, “Canada’s future fuel”. Also held a “Proactive approach to

job hunting” workshop.

Mississauga NEM bridge building event where the winning team’s bridge (all female) broke at

690 pounds which was a new record. Other event of note was Metrolinx event on LRTs. Speakers went into a lot of detail including current and future construction plans, what is happening with Toronto/Mississauga LRT, and had 250+ attendees.

Kingsway 2nd Annual NEM Toronto Marlies event which created great exposure for the chapter

and the profession. Chapter has had success with recent presentation events, and also with recruiting new volunteers.

3.0 Chapter Workshop

The Chair explained that the region was participating in a pilot project to include a workshop within the regional congress. It was the Chair’s decision to focus on the recent letters that have been exchanged between OSPE, CEO, PEO and the Attorney General’s office. Delegates were given 10 minutes to review the letters (previously distributed in the package). Prior to the conversation L. MacCumber reminded delegates that the primary mandate of PEO is 4-fold: enforcement for those practising engineering without a licence, ; investigate complaints and discipline of licensed P.Engs; develop practice standards and guidelines, and to licence new applicants. Delegates were asked to discuss at their tables in what way, and how, chapters can be more involved with PEO’s regulatory mandate.

Brainstorming review: Group A

Chapters can assist with providing documentation needed for licensure Using social media, chapters can help with public awareness: inform the public about

the responsibilities of the profession, information about standards and guidelines Chapters can help educate businesses about PEO’s guidelines

Group B

Chapters can introduce a regulatory element to each of their chapter events Chapter volunteers can participate in the licensing process by setting up remote ERC

interviews and verifying identities of candidates


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Educate members on the existing process for P.Engs to report on unlicensed engineering work

Group C

Chapters can play a role in educating the public, the chapter membership, engineering firms and companies that hire engineers

Work in partnership with cities/municipalities/employers to provide guidelines for conducting engineering work

Focus on city halls, related to building permits and zoning concerns, and spend time educating these partners

Group D

Build ownership amongst licensees through engagement Educate employers, engineers and public on PEO’s mandate Create mandatory “regulatory points” as part of PEAK and tie it into licence renewal:

increase licensee knowledge and make experts within the profession

Additional comments: Might be helpful to host PEO staff at a chapter event to educate licensees on the

different between Complaints and Discipline, and what the process is in either situation

When planning a chapter event ask yourself, “Is this helping to protect the public?” Whatever chapters decide to do – it’s best if it’s rolled out across all chapters:

standardization is preferred Why doesn’t the PEO directory show disciplines or specialty designations? Why is the

work of P.Engs audited on a regular basis? Chapters should consider how they will react if there are greater restrictions around

what a chapter is permitted to do The delegates want more direction and clear instructions

4.0 Chapter Finances

The chapter manager, Adeilton Ribeiro advised that the business plan will be sent out shortly and the deadline for submission has been extended to July 31st.

5.0 Events / Activities / Programs No update

6.0 Reports – Council / RCC /Subcommittees/ Congress

6.1 New Expense Reimbursement Policy

A. Ribeiro explained that Council is looking for stakeholder input on the proposed changes to the Expense Reimbursement Policy (in package). Comments should be submitted by June 28th.


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7.0 Consent Agenda

Motion 4: To receive the Consent Agenda. Moved by: R Panesar. Seconded by: R. Orquiza. Motion CARRIED.

GLP Academy Jeannette Chau is still looking for a West Central chapter to host the GLP Academy. The overview of the requirements for a hosting chapter were discussed. Mississauga tentatively agreed to host.

Chapter by-laws The Chair updated the delegates that work is continuing on updating the by-laws, on behalf of the Legislative Committee (LEC) and the Regional Councillors Committee (RCC) Volunteer Training The Chair reminded everyone to complete the mandatory online volunteer training. A. Ribeiro explained that all new volunteers must complete it prior to becoming active as a chapter volunteer. Everyone is required to complete the on-line modules by December 31, 2019. Special Project Funding A. Ribeiro notified delegates of the new additional criteria item for the RCC Special Project application. Projects now need to be in-line with PEO’s principal object, as outlined in the application form. *The update has been posted to the chapters website*

8.0 Announcements / Next meeting / adjournment 8.1 * Congress Schedule

Date Location Thursday, September 26, 2019, 6:00pm Must be an Airport Location


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Western Regional Congress, June 2019, Kincardine, Ontario (Georgian Bay Chapter)

1

Minutes - DRAFT Western Region Congress Saturday June 8, 2019 - Kincardine

Chair: Gary Houghton, P.Eng. Senior Councillor Vice-Chair: Wayne Kershaw, P.Eng. Junior Councillor Delegates: Vicki Hilborn, P.Eng. Brantford, Chair Matthew Gagliardi, P.Eng. Brantford, Executive Shashank Shekhar, EIT Brantford, EIT observer Haris Ahmadzai, P.Eng. Chatham-Kent, Vice-Chair John Jamieson, P.Eng. Georgian Bay, Vice-Chair Roy Martin, P.Eng. Georgian Bay, Secretary Al Murchie, P.Eng. Georgian Bay, observer Colin Haines, EIT Georgian Bay, EIT observer Julian Glowacki, P.Eng. Georgian Bay, observer Vajahat Banday, P.Eng. Georgian Bay, observer Erica Lee (Garcia), P.Eng. Grand River, Past-Chair Ammori Ganem Mohamed, P.Eng. Grand River, Executive Phil Lasek, P.Eng. Lambton, Chair Manish Dalal, P.Eng. London, Chair Matt Minnick, P.Eng. Hamilton-Burlington, Vice-Chair Staff: Adeilton Ribeiro Chapter Manager Julie Hamilton Chapter Coordinator Sharon Gillam Chapter Admin Regrets: Niagara Chapter Time: 9:00 a.m. – 3:00 p.m.


The Chair, Gary Houghton, called the meeting to order and welcomed everyone. The hosting chapter of Georgian Bay was well represented with observers. The Chapters Manager, A. Ribeiro, asked the two voting members to identify themselves for clarification: John Jamieson and Roy Martin.


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2.0 Routine Business 2.1 Approval of Agenda

At the request of P. Lasek the Chair agreed to add an item about the Professional Standards Committee to section 7.0 Other Congress Business.

Motion 1: To approve the meeting agenda as amended. Moved by: R. Martin. Seconded by: H. Ahmadzai. Motion CARRIED.


Motion 2: To approve the Minutes to previous meeting (February 12, 2019) as presented. Moved by: H. Ahmadzai. Seconded by: M. Minnick. Motion CARRIED.


A. Ribeiro reviewed the business arising from the previous minutes.

Regarding Action #3 on chapter by-laws: Delegates asked chapter input with the by-laws working group. As per G. Houghton, RCC will discuss this at the July RCC meeting.

Regarding Action #5: Based on existing By-law No.1, delegates disagreed with the RCC decision to review MOUs.

Motion: 3 WRC moves that RCC will only review MOUs or other contractual agreements that are not already approved under By-law No.1 section 8, paragraphs 1 & 2. Moved by P. Lasek. Seconded by R. Martin. Motion CARRIED

Regarding Action #6 on the Education Committee: Delegates request further

clarification regarding PEO chapters and education outreach.

3.0 Chapter Forum 3.2 Regional Open Issues / Concerns

Open Issue #57: Whereas the chapters are finding the PEO’s interpretation of the Canadian Anti-Spam Legislation (CASL) policy is too restrictive. WRC supports WCRC open issue 40 and requests RCC to have the current policy reviewed and provide direction that meets the minimum requirements to accept a more reasonable level of risk associated with the CASL requirements. Update: To remain open for as long as the express consent is collected.


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Open Issue #60: WRC motions that Chapters who have amended their by-laws and submitted them for review need them to be brought to RCC for review and approval. Update: To remain open. This issue has been added to the RCC working group and an update will be provided at the September congress. Open Issue #61: WRC moves to ask RCC to prioritize this issue, and to provide the region with a timeline, to be reported at the next WRC congress, so that within the next year chapters can amend their by-laws; and if chapter by-law amendments do not conflict with current By-Law No.1, to permit the ratification of said amendments. Update: To remain open. This issue has been added to the RCC working group and an update will be provided at the September congress.

3.3 Campaigner Update J. Hamilton presented an update on Campaigner mailing lists and the number of members for each chapter who have consented to receive chapter emails, to date.

3.3 Chapter By-law Update This issue was covered during Regional Open Issues (3.1). An update from the RCC working group will be available at the September congresses.

3.4 Chapter Partnerships

This issue was covered during Business Arising (2.3).

4.0 Chapter Finances 4.1 2019 Allotment Transfers

A. Ribeiro reviewed the 2019 allotment distribution and included criteria used by previous Senior Regional Councillor, Lola Hidalgo.

4.2 Roundtable on Division of Regional Funds Delegates discussed ways to divvy up Western Regional funds among the nine chapters.

It was suggested that an appropriate funding model be designed by a CPA Delegates requested more clarity on the role bank balances play in allotment

decisions There was strong support for developing a model similar to the Regional

Allotment model (RAT), which could be called the C(hapter)AT model. This would have the division of funds based on Core activities, membership and physical size of chapter, in order to divide chapter funds in the same manner as that used to calculate the amount awarded to the Region.

Overall, delegates requested additional transparency in the division of funds.


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Action 1: G. Houghton will work with W. Kershaw (Junior Councillor) and take regional feedback into consideration to bring the Western Allotment to the September Congress with suggestions for chapter allotments.

Action 2: Chapter Office will add a question to the Chapter Activity Report that asks chapters to list any events that were not completed due to a lack of funding.

4.3 2020 Business Plan and Reporting A. Ribeiro explained that changes to the business planning document were being considered by the RCC however they were unable to do so for the 2020 cycle. Therefore the 2020 Business Plan will be distributed to chapters shortly and the new deadline is July 31, 2019. RCC are still discussing future changes to the document, therefore delegates were encouraged to discuss with their treasurers and send their business plan feedback by July 5th, in advance of the next RCC meeting.

5.0 Events / Activities / Programs 5.1 2019 Chapter Leaders Conference Planning Committee

A. Ribeiro explained that the CLC’s planning committee requires a second Western delegate. Vivender Adunuri of Georgian Bay Chapter has indicated (via email) his interest to return to the committee. A. Ribeiro gave a brief summary of what is required of committee members. Vicky Hilborn of Brantford Chapter would also like to be considered. It was pointed out that V. Adunuri has just finished a 2-year term on the committee and that a new volunteer would help in terms of succession planning.

Motion 4: WRC moves to nominate Vicki Hilborn, Branford Chapter to be the Western Region alternate designate to the Chapter Leaders Conference Planning Committee 2019. Moved by E. Lee Garcia. Seconded by H. Ahmadzai. Motion: CARRIED

There was some brainstorming from the group on possible areas of focus for 2019 CLC. The following ideas will be shared with the CLC Chair, Lisa MacCumber:

Discussion and clarification on chapter essential purposes vs PEO’s regulatory mandate Discussion on “What does a regulatory chapter event look like?” Provide chapter volunteers with a “goal” – they will problem solve to find the “how”


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6.0 Reports – Council / RCC /Subcommittees/ Congress 6.1 Expense Reimbursement Policy

Proposed changes to the Expense Reimbursement Policy were presented at the March Council meeting but further stakeholder input was requested. A. Ribeiro asked delegates to send their comments by June 28th. Western Region held a comprehensive discussion on the proposed changes.

Motion 5: WRC moves that the region enthusiastically supports, as a proposed change to the Expense Reimbursement Policy, the addition of childcare expenses because of the inclusion it supports. Moved by V. Hilborn. Seconded by R. Martin. Motion CARRIED

Delegates asked whether or not chapters are included under the category of

“committee”? They also requested better definitions and explanations for “in-hotel childcare” as it’s not clear what this refers to.

Chapter delegates like the use of a combined total for a day’s worth of meals. However many volunteers wondered why PEO doesn’t use per diem amounts in this situation? Instead of a sum of $115, there was a suggestion of a per diem of $100.

Lots of questions around the change to the reimbursement of alcohol. Chapter delegates wondered if it was a morality choice, a liability choice, or a financial choice. They pointed out that PEO would still supply alcohol at events and that there were exceptions specifically for the President and Registrar, and concluded it was a morality choice.

Some delegates supported the alcohol change and stated it was standard practice for companies.

Motion 6: WRC moves that the Region does not support the proposed change in the expense reimbursement policy of no longer reimbursing alcohol related expenses. Recorded vote. Grand River, AGAINST Grand River, AGAINST London, IN FAVOUR Brantford, AGAINST Georgian Bay, IN FAVOUR Georgian Bay, IN FAVOUR Lambton, IN FAVOUR Windsor-Essex, IN FAVOUR Chatham-Kent, ABSTAIN Niagara, NA Hamilton, IN FAVOUR Moved by M Minnick. Seconded by R. Martin. Motion: CARRIED


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6

Motion 7: WRC requests documentation to support the proposed changes to the alcohol expense reimbursements, to include details on the research conducted; WRC also requests that the proposed changes do not include exceptions for specific circumstances or groups. Moved by V. Hilborn. Seconded by R. Martin. Motion CARRIED

Policy states that expenses must be submitted within “three months of when the

expense was incurred”, but chapter delegates believe the intent is “three months of the date of the event”. This is important for the reimbursement of travel because PEO won’t reimburse until the event takes place, however tickets may have been purchased 2 months in advance, which greatly reduces the time to submit as the policy is written. The suggestion is to change the policy to state, “expenses must be submitted either within three months of incurring the expense or within three months of the date of the event, whichever is later.”

7.0 Other Congress Business 7.1 PSC Public Consultation Phil Lasek noted that the Professional Standards Committee has a proposal with regard to electronic signatures. The deadline for feedback is soon and he is concerned that there has not been enough time to gather feedback. Motion 8: WRC moves that, to allow chapters time to review the information, that RCC requests an extension on the deadline for Professional Standards Committee’s (PSC) public consultation on the use of seal recommendations. Moved by P. Lasek. Seconded by R. Martin. Motion: CARRIED Action 3: Chapter Office to request of PSC staff advisor, a deadline extension of October 2019 on feedback pertaining to suggested changes for use of seal, including electronic signatures. 7.2 Regulatory Review Motion 9: WRC moves that at the next WRC, chapter delegates will receive a summary of the regulatory review and an overview of what it means for PEO and chapters. Moved by P. Lasek. Seconded by R. Martin. Motion: CARRIED

8.0 Consent Agenda The following items were removed from the consent agenda for further discussion.


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8.1 Education Committee: The region feels strongly that the Education Committee is an important part of PEO’s outreach and the budget should be reinstated.

Motion 10: WRC moves to request RCC support re-instating the Education Committee (EDU) based on a review of the EDU Terms of Reference, scope and budget. Moved by W. Juricic. Seconded by M. Dalal. Motion CARRIED

8.4 PEAK: Discussion on the PEAK program. There was concern on the participation

numbers as they will soon mirror election numbers. Some delegates suggested that PEAK would only success once it was mandatory. The Chapters Manager suggested that this could be an example of how to link the chapter essential purposes with PEO’s mandate.

8.8 Mandatory Volunteer Training: Delegates asked about group training.

Action 4: Chapter Office to follow-up with People Development on whether a chapter can hold group training sessions and forward the list of participating licensees to head office.

Motion 11: To receive the Consent Agenda. Moved by: M Minnick. Seconded by: E. Lee Garcia. Motion Carried.

Action 5: WRC requests that Open Issues from Other Regions be taken out of the Consent Agenda and placed in the regular agenda.


Date Location September 28, 2019 Niagara

The Western Regional Congress was adjourned at 3:10 p.m.


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East Central Regional Congress, June 2019, PEO Office

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Minutes - DRAFT East Central Region Congress Wednesday June 12, 2019 PEO Office

Chair: Keivan Torabi, P.Eng. Senior Regional Councillor Vice-Chair: Arthur Sinclair, P.Eng. Junior Regional Councillor Delegates: Michael Martin, P.Eng. East Toronto Chapter

Larisse Nana Kouadjo, P.Eng. East Toronto Chapter Rohan Service, P.Eng. Lake Ontario Chapter Lin (Victor) Lan, P.Eng. Scarborough Chapter Peng Zhang, P.Eng. Scarborough Chapter Cassie Frengopoulos, P.Eng. Simcoe-Muskoka Chapter Nanda Lwin, P.Eng. Willowdale/Thornhill Chapter Zahra Sadeghigivi, P.Eng. Willowdale/Thornhill Chapter Lui Tai, P.Eng. York Chapter Elmer Ting, P.Eng. York Chapter Hannah Ehtermam, EIT York Chapter

Guests: Thomas Chong, P.Eng. Past Senior Regional Councillor

Staff: Adeilton Ribeiro, P.Eng. Chapters Manager, Acting

Julie Hamilton Chapter Coordinator Sharon Gillam Chapter Admin Time: 6:30 – 8:30 p.m.

1.0 Call to Order and Welcome

The Chair, Keivan Torabi, called the meeting to order and thanked everyone for attending. He noted that he would like the discussion to stay at a high level and that he wants to involve chapter volunteers with Council decisions. He agreed to forward the weekly Registrar’s Report to the region’s group email address. K. Torabi also mentioned the external regulatory review and encouraged all delegates to read it once it is released, stating that it would be discussed in more detail at the next congress.




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2

Motion 1: To approve the meeting agenda as presented. Moved by: R Service. Seconded by: L. Tai. Motion CARRIED.


Motion 2: To approve the Minutes to previous meeting (February 19, 2019) as presented. Moved by: R. Service. Seconded by: L. Nana Kouadjo. Motion CARRIED.

2.3 Business arising from previous Minutes

The Chapter Manager, Adeilton Ribeiro, went through the actions from the previous congress.

3.0 Chapter Forum

3.1 Regional Open Issues / Concerns

Open Issue #54: ECRC requests RCC to review the internal licensing process and provide streamlined internal steps to getting licenses and provide open communication with applicants. Update: This issue is to remain open. A. Ribeiro explained that all issues relating to licensing will be on hold pending the outcome of the external review and any Council decisions on future action. Open Issue #55: For the purpose of open and transparent chapter elections, ECRC asks RCC to adjust the chapter membership policy, such that a member who belongs to an Alternate Chapter (either manually through PEO or through EPIM), but has been a member of said Alternate Chapter for less than one year, cannot change their chapter affiliation until the one year period expires, with the following exceptions: 1. The member moved his/her principal residence to within the chapter boundaries before the 1 year period expired, or 2. The member started employment inside the chapter boundaries before the 1 year period expired. Update: This is being addressed through the RCC working group – remain open. Open Issue #56: Whereas an "EIT" is someone who at minimum has graduated from an accredited Canadian engineering program, and at maximum has years of technical experience abroad; and Whereas the meaning of "EIT" is well-known as "Engineer in Training", and little known as "Engineering Intern"; and Whereas no other provincial regulator refers to their EIT's as "Interns"; and


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Whereas the title of "Intern" is assumed by the public to be a student who has not yet graduated, therefore this title is detrimental to an individual's credibility; and Whereas the perception that an "Intern" is a student is supported by the majority of job postings with the title "Engineering Intern" requiring no completed Bachelor's Degree; and Whereas this is ultimately detrimental to promoting new entrants into the profession which is in exact conflict with promoting Engineers Canada's 30 by 30 goals; ECRC motions that PEO should define an "EIT" as an "Engineer In Training", and cease the use of "Engineering Intern" immediately. Update: – This issue was recommended to close given the chapter had brought it to the 2019 AGM as a member’s motion. The mover of the motion, Michael Martin was hesitant to close the issue as he would like to see some follow-up. A. Ribeiro suggested information from EITs would help RCC bring it to Council. M. Martin agreed to closing the issue and to initiating EIT input. Motion 3: ECRC moves to close Open Issue #56. Moved by M. Martin. Seconded by C. Frengopoulos. Motion CARRIED. Action 1: East Toronto Chapter to forward an EIT question to all chapters and to request distribution to EIT members. East Toronto Chapter will follow-up at the next congress.

3.2 Open issues from the other regions There was no discussion on the open issues from other regions.

3.3 Campaigner Update

Adeilton Ribeiro presented an update on Campaigner mailing lists and the number of members for each chapter who have consented to receive chapter emails, to date. As of June 2019, 85% of members who provided consent have said YES.

3.4 Chapter By-law Update

A. Ribeiro noted that the RCC created a working group to work on the by-laws in collaboration with the Legislation Committee (LEC). More information will be available at the September congress.

4.0 Chapter Finances 4.1 2020 Business Planning and Reporting

A. Ribeiro explained that changes to the business planning document were being considered by the RCC however they were unable to do so for the 2020 cycle. Therefore


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the 2020 Business Plan will be distributed to chapters shortly and the new deadline is July 31, 2019.

5.0 Events / Activities / Programs 5.1 2019 CLC Planning Committee

A. Ribeiro explained that the CLC’s planning committee requires a second East Central delegate. Background was provided on what is required of committee members. Larisse Nana Kouadjo of East Toronto Chapter volunteered to be the alternate designate for the East Central Region.

A Ribeiro also encouraged delegates to consider chapter operations in a regulatory light and to send CLC discussion ideas to him. These ideas will be compiled and given to the CLC Chair, Lisa MacCumber, P.Eng.

5.2 GLP Academy Update

York chapter has volunteered again to help Jeannette Chau, P.Eng. (of PEO’s Government Liaison Program) with the GLP Academy. N. Lwin of Willowdale Thornhill suggested that his chapter might be interested in taking the lead on this event. N. Lwin will discuss this possibility with his GLP volunteer and will follow-up with York and with J. Chau.

6.0 Reports – Council / RCC /Subcommittees/ Congress

6.1 Expense Reimburse Policy

The proposed changes to the Expense Reimbursement Policy were included in the congress package. Feedback is requested by June 28th. Vice-Chair, Arthur Sinclair, encouraged the chapters to use PEO’s policy as a guideline, and to adopt a similar expense policy for their chapter volunteers, within the parameters of a chapter’s budget.


7.1 Chapter Certificate Presentation (CCP) Reimbursement

York Chapter raised the issue of the PEO reimbursement amounts for chapter hosted licence ceremonies. These amounts have not increased in many years however the cost of holding such events continues to increase.

(New Open Issue) Motion 4: ECRC moves that RCC consider increasing the Licence Ceremony Presentation reimbursement amount to reflect the increasing costs of holding these ceremonies. Moved by E. Ting. Seconded by V. Lan. Motion CARRIED


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This conversation led delegates to briefly discuss methods of ensuring members show up for chapter events for which they have registered. There was consensus that zero-cost events are problematic. York and Simcoe Muskoka chapters tend to charge a nominal fee and then use the member money to provide something to attendees at the event. East Toronto would like to create a system that charges members when they register, and then releases the funds once a member checks-in at said event.

8.0 Consent Agenda

The following items were removed from the consent agenda for further discussion.

8.1 Education Committee: York Chapter asked for clarification on the relationship between PEO and Engineers of Tomorrow, specifically regarding the Engineers in Residence program. The question is whether or not a PEO chapter should be sanctioning its volunteers to participate in the EIR program. Action 2: East Central Regional Councillors K. Torabi and A. Sinclair will bring this issue to RCC and whether or not PEO chapter volunteers are free to participate in the EIR program.


Scarborough: Highlighted their LAP program, recent CCP, an upcoming technical

tour and the July annual family BBQ. York: Highlighted their upcoming tours of an Amazon facility which sold out five

times, as well as their upcoming Big Bike fundraiser and their annual BBQ to which all are invited.

Willowdale Thornhill: Highlighted their AGM and election, NEM events, recent seminars on fires and on banking, an MPP event, a Cineplex night, and an event where they will partner with CPA North Toronto.

East Toronto: Highlighted their AGM, NEM catapult challenge with an MPP, and three recent seminars. Reported that they are having trouble with having people show up. Only half the confirmed people attend (see 7.1). They are going to focus on the success of their upcoming events, such as a PEAK seminar, their annual BBQ and a LAP dinner.

Lake Ontario and Simcoe did not report.

The Chair mentioned that he knows of a good speaker for future chapter events: someone affiliated with SNC Lavalin Nuclear.

Motion 5: ECRC moves to receive the Consent Agenda. Moved by: C. Frangopoulos. Seconded by: L. Nana Kouadjo. Motion CARRIED.


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Date Location October 1, 2019 PEO Offices

Action 2: Chapter Office will send an Outlook Save the Date notice.

The East Central Regional Congress adjourned at 8:20 p.m.


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East Central

STATUS HISTORY BUSINESS ARISING STEPS TAKEN Ongoing June 12, 2019

Action 1 East Toronto Chapter to forward an EIT question to all chapters and to request distribution to EIT members. East Toronto Chapter will follow-up at the next congress.

Complete June 12, 2019 Action 2

Region would like clarification on whether PEO chapters should be participating in the EIR program.

Engineers may participate in this program as volunteers with Engineers of Tomorrow. This would not be considered PEO volunteering. Funding for this program is provided by Engineers of Tomorrow rather than PEO chapter allotments.

Ongoing Feb 19, 2019 Action 1

Chapter Office will bring an additional chapter election issue to the attention of RCC: nomination abuse. ECRC would like to know if something can be done if a member nominates dozens of candidates? Should members be limited to the number of candidates they can nominate?

August update: This is still with RCC chapter by-law working group.

June update: All issues relating to chapter elections have been referred to a new RCC working group on by-laws, term limits, business plans and MOUs: RCC Motion 6, April 6, 2019: RCC moves to form a working group to develop the chapter by-law template, chapter terms of reference, chapter term limits and memorandum of understanding document(s), and to follow-up with RCC and chapters and LEC no later than Nov 2019 Council. Moved by: T. Chong. Seconded by: G. Boone. Motioned: CARRIED Emailed on May 21, 2019: “At their April 6th meeting, RCC reviewed Open Issue #55 (proposed change to chapter membership) and also the above concern regarding nominations. They agreed not to make any decisions or take action until the current review of chapter by-laws is complete.”


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Eastern

STATUS HISTORY BUSINESS ARISING STEPS TAKEN Complete Jun 22nd, 2019

Action 1 R. Linseman will distribute the listof regulatory items approved inthe Professional Engineers Act.

R. Linseman emailed this information on June 22, 2019

Ongoing Jun 22, 2019 Action 2

A. Yazdani will organize ateleconference among EasternRegion chapters to discuss ideason how chapters can be moreregulatory.

The Chapter Office has not been contacted by the Chapter about this.

Ongoing June 22, 2019 Action 3

G. Boone will provide a Councilupdate on this issue at anupcoming ERC.

See 6.1

Complete Jun 22, 2019 Action 4

Chapter Office will add the new CASL flowcharts to the chapters website.

This was added to the Chapters Website in June. http://www.chapters.peo.on.ca/wordpress/?page_id=14


Going forward, when chapters are notified of their annual allotment, they will be informed of each Eastern chapter’s Ask and Approved amounts as well.

For the 2020 distribution.


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http://www.chapters.peo.on.ca/wordpress/?page_id=14

http://www.chapters.peo.on.ca/wordpress/?page_id=14

Northern

West Central

STATUS HISTORY BUSINESS ARISING STEPS TAKEN Ongoing Jun 15, 2019

Action 1 Chapter Office to ask People Development about existing AODA, OSHA, etc certifications that many engineers have, and the possibility of submitting them to PEO in place of the online modules.

Although this is very common, and because this is a compliance training and mandated by the government, PEO does require a record of completion. To individuals who have completed similar training, it is suggested that they log-in and feel free to skip the video and take the quiz directly. Those 3 quizzes would take considerable shorter amount of time to complete.


Chapter Office to include the ATRIS website with the NRC Minutes: https://www.aadnc-aandc.gc.ca/eng/1100100014686/1100100014687

This was added to the NRC June Minutes (see 2.2)


The Chair will raise the issue of how best to distribute chapter allotments with RCC. For the 2020 allotment. Preliminary

discussion at the July RCC meeting. RCC will discuss further at October 26 meeting, once PEO budget is finalized.

STATUS HISTORY BUSINESS ARISING STEPS TAKEN There were no Actions from the last WCRC.


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Western

STATUS HISTORY BUSINESS ARISING STEPS TAKEN Ongoing Jun 8, 2019

Action 1 G. Houghton will work with W. Kershaw(Junior Councillor) and take regionalfeedback into consideration to bring theWestern Allotment to the SeptemberCongress with suggestions for chapterallotments.


Chapter Office will add a question to the Chapter Activity Report that asks chapters to list any events that were not completed due to a lack of funding.

To be added for the 2020 round of congresses.


Chapter Office to request of PSC staff advisor, a deadline extension of October 2019 on feedback pertaining to suggested changes for use of seal, including electronic signatures.

Chapter Office reached out to PSC staff in July. Received notification in late August that deadline would be extended to Sept 30. This was communicated to chapters on Aug.28.

June 8, 2019 Action 4

Chapter Office to follow-up with People Development on whether a chapter can hold group training sessions and forward the list of participating licensees to head office.

Group training sessions are permitted. HRdownloads is very accommodating and want this to be as easy as possible for volunteers. There is no problem if a group of volunteers want to meet and complete the course, as long as each volunteer takes the quiz individually. Because this training is compliance training and mandated by the government, PEO does require a record of individual completion.

Complete June 8, 2019 Action 5

WRC requests that Open Issues from Other Regions be taken out of the Consent Agenda and placed in the regular agenda.

All Open Issues are available to all chapters as part of 3.1. Each region decides what to include on their agenda.


Chapter Office will update the region when more is known on the future of the Education Committee beyond 2019.

No update until 2020 budget process.

Complete


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Regional Congress Open Issues

Issue Date

Opened

Motion Text Revision

Date

Update

Description

RecommendationMover

Seconder

Action ByMeeting Closed

East Central

54 Sep/2018 ECRC requests RCC toreview the internallicensing process andprovide streamlinedinternal steps to gettinglicenses and provide opencommunication withapplicants.

13-Jul-19RCC Update: Remainopen with understandingthat licensing process isunder review.

Remain Open, RCC

Wednesday, August 28, 2019 Page 1 of 13

3.1 Chapter Open Issues


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Issue Date

Opened


Date

Update

Description

RecommendationMover

Seconder


55 Feb/2019 For the purpose of open and transparent chapter elections, ECRC asks RCC to adjust the chapter membership policy, such that a member who belongs to an Alternate Chapter (either manually through PEO or through EPIM), but has been a member of said Alternate Chapter for less than one year, cannot change their chapter affiliation until the one year period expires, with the following exceptions:1. The member moved his/her principal residence to within the chapter boundaries before the 1 year period expired, or2. The member started employment inside the chapter boundaries before the 1 year period expired.

13-Jul-19RCC Update: Refer to the by-law review group as part of the Chapter By-Law reform.

Remain OpenA. Lee, G. Merrill

RCC

57 Jun/2019 ECRC moves that RCC consider increasing the Licence Ceremony Presentation reimbursement amount to reflect the increasing costs of holding these ceremonies.

13-Jul-19RCC Update: Chapters should budget for the ceremonies when they work on their business plans. This is a regulatory function that chapter money can be spent on.

Remain OpenE. Ting, V. Lan RCC



47 of 123

Issue Date

Opened


Date

Update

Description

RecommendationMover

Seconder


Eastern

116 Sep/2018 ERC moves that RCC establishes a manual, handbook on how things are done with regard to police checks when working with children and to follow up on the status of the police check issue.

13-Jul-19RCC Update: Volunteer onboarding and offboarding needs to be reviewed. This Issue is tabled until the October RCC meeting.

Remain OpenG. Houze, A. Yazdani

RCC

117 Sep/2018 ERC requests more transparency on the criteria and process of information on the committee and task forces from HRC

13-Jul-19RCC Update: RCC requires more clarification on the Open Issue.

Remain OpenL. Notash, G. Houze

RCC

119 Jun/2019 ERC moves that the ITEG task group be dissolved

13-Jul-19RCC Update: Motion RCC moves to dissolve the ITEG task group. Moved G. Boone, Seconded W. Kershaw. Motion Carried

Recommend CloseR Linseman, L Ryan

RCC



48 of 123

Issue Date

Opened


Date

Update

Description

RecommendationMover

Seconder


120 Jun/2019 ERC moves the creation of an IT staff led team to deal with communication issues and policies, such as webmail and videoconferencing, and that this team will report to Council and bring an update to the Regions.

13-Jul-19RCC Update: This issue is tabled

Remain OpenR Linseman, C Chiddle

RCC

121 Jun/2019 ERC requests RCC to change current process of reviewing special project fund requests, so requests are responded to in no more than 3 months.

13-Jul-19RCC Update: This is more of a communication issue than a process issue. Recommended to close.

Recommend CloseI de Buda, C Chiddle

RCC

123 Jun/2019 ERC requests that the licensing process be automated (electronically) and report an update during ERCs.

13-Jul-19RCC Update: Remain open with understanding that licensing process is under review.

Recommend CloseL Ryan, A Yazdani

RCC


124 Jun/2019 ERC requests RCC to confirm whether chapters still need to have constitutions.

22-Jun-19RCC Update: .ased on Legal Opinion, the answer is "no". Recommended to close.

Recommend CloseR Linseman, J Neilson

ERC


49 of 123

Issue Date

Opened


Date

Update

Description

RecommendationMover

Seconder


126 Jun/2019 To ensure fairness, ERCrequests that Council direct staff to review the policies and procedures with respect to foreign educated applicants that have completed their graduate studies at CEAB (Canadian Engineering Accreditation Board) universities.

13-Jul-19 Remain OpenC Chiddle, I deBuda

RCC

127 Jun/2019 ERC requests Council toreview EIT's, LL’s, PL’s and TL’s rights to vote in PEO council elections commencing in the calendar year 2020, and in all subsequent PEO council elections.

13-Jul-19

Staff Update: The vendor only collects names/emails which are used to send the email with the training courses. The vendor ensures us they have very strong cybersecurity and take the protection of your information seriously. Their disclaimer that “they cannot guarantee the security of your personal information” is a generic statement to acknowledge that no online data is 100% safe.

RCC Update: Universities review applications based on credits and research levels. PEO reviews applications based on course content. This is an important difference. Remain open with understanding that licensing process is under review.

RCC Update: This is tabled until after Council has discussed the Member’s Motion. This is an agenda item for the September 2019 meeting.

Remain OpenC Chiddle, U Senaratne

RCC


125 Jun/2019 ERC requests People Development ensure no personal volunteer information be required or provided to third parties in the completion of mandatory training.

12-Sep-19I deBuda, C Chiddle

Staff


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Issue Date

Opened


Date

Update

Description

RecommendationMover

Seconder


128 Jun/2019 ERC asks Council to hire a mediator at PEO’s expense to work with PEO, OSPE and CEO to ensure that our collective efforts going forward are collaborative and not confrontational.

13-Jul-19RCC Update: Recommended to close and refer the stakeholder concern to the JRC

Recommend CloseI deBuda, A Yazdani

RCC

129 Jun/2019 ERC requests that PEO, CEO and OSPE try to reach an agreement that no further letters will be sent to the Attorney General’s Office until a single letter containing the resolution can be sent, on behalf of all three organizations.

13-Jul-19RCC Update: Recommended to close and refer the stakeholder concern to the JRC

Recommend CloseR Linseman, C Chiddle

RCC

131 Jun/2019 The ERC requests that RCC review the Ethics Module and determine i) whether the answer tothe Code of Ethics questionis correctii) whether the answer tothe question about acustomer’s part beingchanged is correct (that thedocument requires a P.Engstamp.)

13-Jul-19RCC Update: Refer issue to Tribunals and Regulatory Affairs staff and bring an update to September congress.

Remain OpenR Linseman, C Chiddle

RCC



51 of 123

Issue Date

Opened


Date

Update

Description

RecommendationMover

Seconder


Northern

45 Sep/2017 NRC requests the RCC to provide a time table of completions for the portal to allow P.Eng applicants to track the status of his/her application progress. This portal should track completed steps as well as outstanding application milestones.

13-Jul-19RCC Update: Will remain open pending information from the regulatory review.

Remain OpenL. Keats, D.Jackowski

RCC

46 Jun/2018 The Northern Region moves to request RCC acquire clarification from Council on criteria for eligible PEAK courses as an important area of non technical knowledge appears to have been missed, which has a direct impact on worker safety, such as OHSA regulations

13-Jul-19RCC Update: Will remain open pending information from the regulatory review and any decision on the future of PEAK.

Remain OpenS Schelske, M Wesa

RCC



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Issue Date

Opened


Date

Update

Description

RecommendationMover

Seconder


47 Sep/2018 13-Jul-19 Remain OpenS. Back, Y.Mejias dePernia

RCC

48 Feb/2019 13-Jul-19 Remain OpenD. Ch'ng, L.Keats

RCC

NRC moves that the PPE pass letter process of the 90-day deadline beimproved to allow forwarning communications(such as a 30 day warning)to be sent prior to fileclosure.

NRC motions that PEO implement a notification letter for applicants in advance of file closure, to include information on how to re-apply and a reminder that once a file is closed an applicant can no longer use the EIT designation.


49 Jun/2019 NRC moves that RCC will request to make the mandatory volunteer training available for group training sessions.

12-Sep-19

RCC Update: Remain open with understanding that licensing process is under review.

RCC Update: Remain open with understanding that licensing process is under review.

Remain OpenL Keats, Y Mejias de Pernia

Staff Update: The vendor only collects names/emails which are used to send the email with the training courses. The vendor ensures us they have very strong cybersecurity and take the protection of your information seriously. Their disclaimer that “they cannot guarantee the security of your personal information” is a generic statement to acknowledge that no online data is 100% safe.


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Issue Date

Opened


Date

Update

Description

RecommendationMover

Seconder


West Central

40 Jun/2017 WCRC motions RCC to direct a CASL compliance plan review in December 2017.

13-Jul-19RCC Update: Remain Open until 1 year has passed from the initial express consent collection via the renewal/registration cycle (November 2019).

Remain OpenG. Ayer, D.Gomes

RCC

41 Jun/2018 WCRC requests that PEO IT Department provide a timeline and associated budget to support the RCC decision to collect express consent, in order to be CASL compliant when sending Campaigner communications.


Remain OpenG Ayer, D Gomes

RCC



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Issue Date

Opened


Date

Update

Description

RecommendationMover

Seconder


Western

57 Sep/2017 Whereas the chapters are finding the PEO’s interpretation of the Canadian Anti-Spam Legislation (CASL) policy is too restrictive. WRC supports WCRC open issue 40 and requests RCC to have the current policy reviewed and provide direction that meets the minimum requirements to accept a more reasonable level of risk associated with the CASL requirements.


Remain OpenW Kershaw, G Tse

RCC

60 Jun/2018 WRC motions that Chapters who have amended their by-laws and submitted them for review need them to be brought to RCC for review and approval

13-Jul-19RCC Update: This issue will be referred to the RCC working group.

Remain OpenV Adunuri, A Khan

RCC



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Issue Date

Opened


Date

Update

Description

RecommendationMover

Seconder


61 Sep/2018 13-Jul-19 Remain OpenW. Kershaw,Asif Khan

RCCWRC moves to ask RCC to prioritize this issue, and to provide the region with a timeline, to be reported at the next WRC congress, so that within the next year chapters can amend their by-laws; and if chapter by-law amendments do not conflict with current By-Law No.1, to permit the ratification of said amendments.

RCC Update: This issue will be referred to the RCC working group.


62 Jun/2019 30-Aug-19Staff Update: The consultation for the proposal to amend the Use of Seal regulations has been extended until September 30, 2019.

Remian OpenP Lasek, R Martin

WRC moves that, to allow congresses time to review the information, that RCC requests an extension on the deadline for Professional Standards Committee’s public consultation on the use of seal recommendations.


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Issue Date

Opened


Date

Update

Description

RecommendationMover

Seconder


66 Jun/2019 13-Jul-19W Juricic, M Dalal

RCC

Wednesday, August 28, 2019 Page 12 of 1348 of 64

WRC moves to request RCC support re-instating the Education Committee based on a review of the EDU terms of reference, scope and budget.

RCC Update: Issue was tabled to further discussion. EIT department is proposing the return of the EDU Committee and its activities in the budget for 2020.

64 Jun/2019 30-Aug-19Staff Update: The Chapters Office sent an e-mail to FinanceCommittee on July 29thand obtained noresponse as of yet.

M. Minnick, R.Martin

65 Jun/2019

WRC moves that it does not support the proposed change in the expense reimbursement policy of no longer reimbursing alcohol related expenses.

WRC requests documentation to support the proposed changes to the alcohol expenses reimbursements, to include details on the research conducted; WRC also requests that the proposed changes do not include exceptions for specific circumstances or groups.

30-Aug-19The Chapters Office sent an e-mail to Finance Committee on July 29th and obtained no response as of yet.

V. Hilborn, M.Minnick


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Issue Date

Opened


Date

Update

Description

RecommendationMover

Seconder


67 Jun/2019 WRC moves that at the next WRC chapter delegates will receive a summary of the regulatory review and an overview of what it means for PEO and chapters.

13-Jul-19RCC Update: The Regulatory Review Report was sent to all members following the June Council meeting. The issue remains open until action plan becomes available.

V. Hilborn, M.Minnick

RCC

68 Jun/2019 WRC moves that RCC will only review MOUs or other contractual agreements that are not already approved under By-law No.1 section 8, paragraphs 1 & 2

13-Jul-19RCC Update: RCC moves that the Chapters Manager (Acting) will review MOU/Contract/Partnership requests that come in from the Chapters and decide whether or not the approval needs to come from RCC. Moved by W. Kershaw, Seconded by W. Turnbull

P. Lasek, R.Martin

RCC

69 Jun/2019 WRC moves that the region enthusiastically supports, as a proposed change to the expense reimbursement policy, the inclusion of childcare expenses because of the inclusion it supports.

13-Jul-19RCC Update: No action required.

V. Hilborn, R.Martin

RCC


Recommend Close


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Numbers pulled August 27, 2019.

3.2 Campaigner Update YES Current

YES June

NO Current

NO June

NOT YET Current

NOT YET June

% YES Current

EAST CENTRAL REGION

East Toronto 2039 1542 362 269 1913 2448 85.15% Lake Ontario 1434 1083 290 210 1401 1783 83.76% Scarborough 1446 1084 217 168 1419 1805 86.58% Simcoe Muskoka 770 580 115 84 740 931 87.35% Willowdale Thornhill 2159 1602 334 252 1939 2545 86.41 York 4071 3123 794 568 3291 4277 84.61%

Total 11,919 9,014 2,112 1,551 10,703 13,789 85.32% EASTERN REGION

Algonquin 201 164 26 22 184 226 88.17% Kingston 625 500 106 83 595 715 85.76% Ottawa 3929 3089 709 547 3794 4680 84.96% Peterborough 424 342 75 60 434 515 85.07% Quinte 191 153 41 34 234 273 81.82% Thousand Islands 171 146 31 21 200 235 87.43% Upper Canada 141 106 25 19 104 139 84.80%

Total 5,682 4,500 1,013 786 5,545 6,783 85.13% NORTHERN REGION

Algoma 155 102 12 7 113 162 93.58% Lake of the Woods 67 45 15 13 58 73 77.59% Lakehead 431 306 44 31 349 465 90.80% North Bay 213 157 26 20 184 243 88.70% Porcupine/Kapuskasing 108 86 12 11 105 129 88.66% Sudbury 636 510 100 68 491 613 88.24% Temiskaming 47 30 8 6 46 60 83.33%

Total 1,657 1,236 217 156 1,346 1,745 88.79% WEST CENTRAL REGION

Brampton 1606 1164 273 191 1581 2087 85.90% Etobicoke 668 488 90 59 581 750 89.21% Kingsway 458 326 87 68 438 577 82.74% Mississauga 3293 2365 538 389 2859 3825 85.88% Oakville 1942 1399 333 234 1517 2030 85.67% Toronto- Humber 809 601 144 106 821 1020 85.01% West Toronto 1845 1317 396 285 1679 2220 82.21%

Total 10,621 7,660 1,861 1,332 9,476 12,509 85.49% WESTERN REGION

Brantford 306 214 37 26 302 396 89.17% Chatham-Kent 186 143 16 14 116 157 91.08% Georgian Bay 442 330 78 60 384 487 84.62% Grand River 2558 1885 387 265 1987 2627 87.67% Hamilton-Burlington 1992 1498 391 291 1733 2241 83.73% Lambton 499 364 73 55 423 564 86.87% London 1347 987 184 135 1151 1509 87.97% Niagara 729 546 132 97 731 927 84.91% Windsor-Essex 825 608 103 78 740 939 88.63%

Total 8,884 6,575 1,401 1,021 7567 9847 86.56%

3.2 Campaigner UpdateSept 2019 Regional Congresses

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4.1 Chapter Allotment Update

2019 2020

$639,200 $686,200

+$47,000 from 2019: • +2.92% membership increase ($18,660)• +2.4% inflation increase ($15,340)• +$13K transfer from NEM

East Central: $179,244 East Central: $196,421

Eastern: $94,075 Eastern: $97,967

Northern: $77,719 Northern: $83,785

West Central: $155,261 West Central: $171,428

Western: $132,901 Western: $136,599

(As of Aug.27, unapproved 2020 Budget)


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Membership data as of: July 08 2019

Date: August 22, 2019

Region# Chapters in the

region P.Eng. EIT Total Core (A) % Area of Ontario Area (B) Per Capita (C)

RAT Model CALCULATED for 2018 Allotment (A + B + C) =

DWestern 9 16,816 3,052 19,868 47,822.41$ 4.5% 2,470.32$ 86,305.95$ 136,598.68$ West Central 7 18,819 4,190 23,009 70,654.29$ 1.5% 823.44$ 99,950.35$ 171,428.08$ East Central 6 22,592 4,913 27,505 75,568.18$ 2.5% 1,372.40$ 119,480.83$ 196,421.40$ Eastern 7 11,836 1,687 13,523 36,204.29$ 5.5% 3,019.28$ 58,743.47$ 97,967.04$ Northern 7 2,751 560 3,311 22,191.36$ 86.0% 47,210.56$ 14,382.88$ 83,784.80$

72,814 14,402 87,216 252,440.52$ 100.0% 54,896.00$ 378,863.48$ 686,200.00$ 2,805 36.79% 8.00% 55.21%

% of Total % of Total % of Total

Total Allotment $ 686,200.00 Area portion 8.00% Change this number to adjust how much % area is taken into accountCore Funding (W) 5,313.60$ 2016, 2017 and 2018 average core cost per the regionCore Funding (WC) 10,093.47$ 2016, 2017 and 2018 average core cost per the region 2,805 increase of members or in percent 2.92%Core Funding (EC) 12,594.70$ 2016, 2017 and 2018 average core cost per the region 2.4% inflation increase between May 2018 and May 2019Core Funding (E) 5,172.04$ 2016, 2017 and 2018 average core cost per the region plus $13,000.00 from NEMCore Funding (N) 3,170.19$ 2016, 2017 and 2018 average core cost per the region Thus 2.92% + 2.4% = 5.32% = $673,200.00 + $13,000.00 = $686,200.00

(Total Allotment ‐ Regional Geographical Size ‐ Core Funding Total) / Total Membership 4.34$

Regional Geographical Size

2020 RAT Model for Regional Allotment Distribution


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6.0 Reports-Council/RCC/Subcommittees/Congresses

6.1 External Review

5.0 Events/Activities/Programs

5.1 NEM and Scholarship Update

http://www.peo.on.ca/index.php?ci_id=33533&la_id=1


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http://www.peo.on.ca/index.php?ci_id=33533&la_id=1

For Regional Councillor Candidates

RegionBase travel allowance

($)

Average total distance to visit all

chapters (km)2019 PEO Mileage

Rate ($/km)Regional travel allowance ($)

Council Election Allowance (regional

councillors) ($) (calculated)

2020 Maximum Council Election Allowance (regional councillors)

(rounded to nearest $50) ($) Comparison to 2019 did not yield

significant change and RCC's decision is to maintain the

maximums from the 2019 Election.Eastern 780.00$ 1245.00 0.58 722.10$ 1,502.10$ 1,450.00$ East Central 780.00$ 388.00 0.58 225.04$ 1,005.04$ 1,000.00$ Northern 780.00$ + 4345.00 0.58 2,520.10$ = 3,300.10$ * 2,000.00$ *Western 780.00$ 1406.00 0.58 815.48$ 1,595.48$ 1,550.00$ West Central 780.00$ 129.00 0.58 74.82$ 854.82$ 850.00$

* Council Election Allowances (regional councillors) is capped at a maximum of $2,000.00

For Councillor‐at‐Large, VP and President Elect Candidates (at large)

Region

2020 Maximum Council Election

Allowance (regional councillors) (rounded

to nearest $50) ($)

2020 Maximum Council Election

Allowance (at large) (25% premium

calculated or x1.25) ($)

2020 Maximum Council Election Allowance (at large) (25% premium

rounded to nearest $50) ($)Eastern 1,450.00$ 1,812.50$ 1,800.00$ East Central 1,000.00$ 1,250.00$ 1,250.00$ Northern 2,000.00$ = 2,500.00$ 2,500.00$ Western 1,550.00$ 1,937.50$ 1,950.00$ West Central 850.00$ 1,062.50$ 1,050.00$

Regional travel allowance ($)

2020 Maximum Council Election Allowance (regional councillors) = Base travel allowance + Regional travel allowance

2020 Maximum Council Election Allowance (at large) = 25% premium of 2020 Maximum Council Election Allowance (regional councillors)

6.2 Central Election and Search Committee


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64 of 123

Student Membership Program (SMP) update • Currently 37% of Ontario engineering students are part of PEO’s Student

Membership Program (SMP). The program continues to grow as PEO outreachesto 1st years and 4th years across Ontario universities.

• Current changes were made to the SMP program. Effective August 1, 2019, SMPmembers no longer require a PIN number and password, and therefore will nolonger need access to an online profile. Instead, there is now a mailing listrather than a database. Active SMP members had their information (name, emailand university) transferred over to the mailing list so they can continue receivingemails regarding information and chapter events in their area. New studentswishing to join may subscribe at the website:www.engineeringstudents.peo.on.ca. Students also have the option tounsubscribe from the mailing list and should unsubscribe once they graduate.Graduates are eligible to join PEO’s EIT Program.

• The 2019 ESSCO PEO-Student Conference will be hosted by Carleton Universityon September 13th to 15th, 2019, along with the Presidents Meeting (PM). Thetheme of the conference will be “World of Opportunity” focusing on preparingstudents for different career options, diverse industries and networking.Delegates from different engineering schools across Ontario will be attendingwhere they will be able to plan towards their professional success and attendsessions including those that discuss topics on the P.Eng. licensing process.

• The ESSCO First-Year Integration Conference (FYIC) will be taking placeNovember 15th to 17th, 2019 at Ryerson University.

• On August 8th, 2019, PEO met with the new ESSCO executive to discuss theupcoming 2019-2020 academic year and review objectives as well as progress onlast year’s goals.

• For Chapters that are interested in inviting their SMP members to Chapterevents, please contact Tracey Caruana (Manager, Engineering Intern Programs)at [email protected] for more info.

EIT Program and Licensure Assistance Program (LAP) update

• For interest in an EIT presentation for your chapter or company, please contactTracey Caruana (Manger, Engineering Intern Programs) at [email protected].

8.1 EIT Program Update


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http://www.engineeringstudents.peo.on.ca/

http://www.engineeringstudents.peo.on.ca/

mailto:[email protected]




• The following table shows the current listing of chapter activity in the LAP as of August 2019. Interested chapters should contact Tracey Caruana (Manager, Engineering Intern Programs) at [email protected] for more info.

East Central East Toronto Lake Ontario Scarborough Simcoe-Muskoka Willowdale/Thornhill York

Concluded Round 5 – July 2019; next round TBD Concluded Round 2 – February 2015; no mention of next round Concluded Round 6 – March 2019; next round TBD Concluded Round 4 – October 2018; next round TBD Round 7 in progress Round 9 in progress

Eastern Algonquin Kingston Ottawa Peterborough Quinte Thousand Islands Upper Canada

N/A Round 3 in progress Round 8 in progress Concluded Round 1; no mention of next round N/A N/A N/A

Northern Algoma Lakehead Lake-of-the-Woods North Bay Porcupine/Kapuskasing Sudbury Temiskaming

N/A Concluded Round 1 – Nov. 2012; currently not interested in continuing N/A N/A N/A Concluded Round 2 – Nov. 2015; no mention of next round N/A

West Central Brampton Etobicoke Kingsway Mississauga Oakville Toronto-Humber West Toronto

Concluded Round 5; next round TBD N/A Has expressed an interest Concluded Round 7 – June 2018; next round TBD Round 9 in progress Round 8 in progress N/A

Western Brantford Chatham-Kent Georgian Bay Grand River Hamilton – Burlington Lambton London Niagara Windsor-Essex

N/A Concluded Round 1 – Feb. 2014; no mention of next round N/A Concluded Round 5; next round TBD Concluded Round 4 – June 2018; next round TBD N/A Concluded Round 4 - April 2019; next round TBD N/A Round 4 in progress


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8.2 GLP Update GLP Regional Academies:

o The East & West Central GLP Academy will be held on Sat Oct 5th at PEO HQ.

o The Eastern Region GLP Academy will be held on Sat Nov 23 in Kingston

o Invitations to the GLP chairs will be sent to the chapters in the respective regions. Two representatives per chapter may attend.

Reminder that the annual PEO Queen’s Park MPP reception will not be held in 2019

PEO GLP engages in regulatory issues and helps develops relationships with local MPPs to increase the awareness of PEO and its regulatory mandate, and enable us to interface with them when needed


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In 2019 PEO IT will be focused on several strategic initiatives. PEO IT will be working closely with the other business units on several projects such as:

• Upgrade SharePoint environment to ensure that the software is secure as theversion PEO is running will no longer be supported by Microsoft this year. Due toseveral unplanned initiatives plus the addition of a detailed assessment of thecurrent SharePoint site, this project deployment has been delayed until theassessment by the vendor is completed. At that time, the vendor will provide acomprehensive project plan, timeline and budget.

• Upgrade Exchange environment to ensure that the software is secure as theversion PEO is running will no longer be supported by Microsoft this year. Therequest for proposal has been issued and 11 vendors have responded, and weare in the process of evaluating the responses.

• The project to upgrade PEO staff equipment to ensure the software is secure asMicrosoft will no longer be support Windows 7. This project is underway and isanticipated to be completed by the end of Q4. It should be noted that a majorityof the hardware PEO utilizes will not support running Windows 10 operatingsystem and will need to be replaced.

• Improvements to the PEO main website. Working with the Communicationsdepartment to deliver by the end of Q1 2019.

• Working with Finance staff we are in the process of upgrade the financial systemsoftware to ensure that the software is secure as the version PEO is running willno longer be supported by Microsoft this year. We are working an externalvendor to who specializes in financial systems on this project.

• The IT department is working with the senior management team on creating anaction plan for Council to review in September on the recommendations receivedin the External Regulatory Review.

• To address the recommendations from the Elliot Lake Commission, furtherchanges to the Member Directories on the public web site were finished in 2017.The last outstanding item, displaying license status history, was put on hold untilafter the Aptify upgrade was completed. Due to other council initiatives takingpriority, this project is on hold for the foreseeable future.

• The RFP for the Online Licensing System was sent out to vendors in January 2018.Council has put a hold on this project due to feedback received from vendors about thescope of the project. Council provided direction to PEO staff that they wished to look atthe overall licensing process before proceeding with this project.

8.3 PEO IT Update


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PEAK is operational The Practice Evaluation and Knowledge (PEAK) program was moved by PEO Council in June 2019 from being a pilot program to an operational program; however, the program continues to operate in a voluntary format. This means the PEAK program applies to PEO professional engineers and limited licence holders; and while they are allowed to participate (or not) in the program at their professional discretion, they are encouraged by PEO to participate as a matter of public, regulator and professional interests.

PEAK statistics PEO is currently updating the reporting template for PEAK program statistics. Also, PEO is working on a report for PEAK program participation statistics to be listed by chapter. An update on the PEAK program statistics may be available for the next series of PEO chapter congresses.

The next Ethics Module PEO is currently identifying themes, topics and scenarios for the next ethics module. This would be the 4th ethics module and is scheduled for release in March/April 2020. Suggestions are welcome, and should be provided to PEO by email at [email protected]. Suggestions will be considered, and may be included in the upcoming module or stored for future modules.

PEAK information seminars The PEAK program team delivers information seminars that explain how practitioners complete the PEAK program quickly and easily, and the benefits of the program to the public, regulator, and licence holders and employers alike. Interested event organizers are invited to contact Arden Heerah, P.Eng., PEO’s PEAK program coordinator, at [email protected] or (416) 224‐1100, to arrange a PEAK seminar for their stakeholder group.

8.4 PEAK Update Sept 2019 Regional Congresses

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Type Month Name Title Department

Contract September Samuel Uche Akuma Helpdesk Support Information Technology

Contract August Daniel Abrahmams General Counsel Executive

Resignation August Fern Goncalves Director, People Development Corporate Services

New Hire July Josephine Khan Admissions Representative Licensing and Registration

Contract July Christina Dichlemente Admissions Licensing and Registration

Contract July Samantha Lerullo Admissions Licensing and Registration

Departure May Claire Riley Administration Assistant Licensing and Registration

New Hire March Michelle Yiu Digital Communications Coordinator Communications


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8.6 Chapter Reports


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REGIONAL CONGRESS ACTIVITY REPORT PERIOD: FEB JUNE SEPT CHAPTER NAME: Algoma YEAR: 2019 PAST ACTIVITIES (since the last congress): Date (mm-dd-yy)

Event Name, Type Attendance Number

Things that worked Things that didn’t work

07-11-2019 Scholarship Award Dinner 15-20 Award/Recognize Scholarship Award Recipients

N/A

PLANNED ACTIVITIES (up to the next congress): Date (mm-dd-yy)


Event Purpose Expectations

09-06-2019 PEO /OACETT Golf Tournament

60-80 Raise money for PEO/OACETT Scholarships as well as local charities.

N/A

September EIR Program N/A Engineering Outreach Expanded to three (3) programs this fall. October Fall Social 20 Engagement of Membership N/A

December PPE Exam 5 Facilitate PPE Exam N/A CHAPTER FOCUS FOR THE NEXT 3-4 MONTHS (List the one key concern of the chapter, its main area of focus, such as, building membership, improving success of events, expanding events to include younger members, building stronger relationships with the local community, including the government, the schools, the universities, etc.) Build Membership Involvement


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REGIONAL CONGRESS ACTIVITY REPORT PERIOD: FEB JUNE SEPT CHAPTER NAME: Algonquin YEAR: 2019 PAST ACTIVITIES (since the last congress):

Date (mm-dd-yyyy) Event Name, Type Attendance

Number Things that worked Things that didn’t work 07-03-2019 Board Meeting 7 P.Eng., 1 EIT Usual Board Meeting; planning for remainder

of the year. Focused discussion on the Cayton Report.

Nothing to note

07-11-2019 GLP Call 2 P.Eng. (Chapter)

Discussion on future of the GLP. Nothing to note.

07-13-2019 Tour of Garrison Petawawa Fire Hall

7 P.Eng., 2 EIT, 12 Public Adults, 15 Children

One of the best attended tours ever (if not the best). Everyone enjoyed the presentations and displays by the Garrison Firefighters. Technical aspects of firefighting also presented, demonstrated and explained.

Nothing to note.

07-17-2019 PEO Scholarship Award Request (1 of 2)

N/A Submitted the first of two requests to PEO for Scholarship Award

Some confusion on ‘proof of enrolment’ on the part of the second awardee needs to be addressed. (In progress.)

07-24-2019 Talk on PEAK Program (Arden Heerah, P.Eng.)

13 P.Eng. 1 EIT Well delivered and well attended talk. Lively discussion. Senior Regional Councilor in attendance.

Room too warm…

08-14-2019 Board Meeting 8 P.Eng., 1 EIT Good discussion on planning for Fall events. One of the handful of times the meeting was held in a restaurant. Reserved private room worked well.

Nothing to note.


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PLANNED ACTIVITIES (up to the next congress):

Date (mm-dd-yyyy) Event Name, Type

Projected Attendance

Number Event Purpose Expectations

09-18-2019 Talk on Engineers Canada (Gerard McDonald, P.Eng., CEO)

20 To maintain a link with Engineers Canada. To familiarize interested Members with the regulatory mandate of Engineers Canada and links to PEO.

TBD Talk by PEO Past President, Dave Brown, P.Eng.

20 Talk by the past president on highlights of his mandate.

Provide a venue for Members to discuss the Cayton Report with the Past President; encourage discussion.

TBD Tour of Chenaux Dam and Hydro Generating Station

30 Tour of a local generating station. Technical tour for practising engineers.

10-23-2019 Talk on PEO Disciplinary Process

20 To present highlights of the PEO disciplinary process.

To provide a venue for Members to become familiar with a core regulatory process of PEO (without being up close and personal at the wrong end…)

TBD Tour of Magellan Aerospace, Renfrew

30 Technical tour Technical tour for practising engineers.

TBD Event at Garrison Petawawa 30 Further the relationship with the Garrison Give Members a glimpse (to the extent possible) of engineering aspects in the military.

CHAPTER FOCUS FOR THE NEXT 3-4 MONTHS (List the one key concern of the chapter, its main area of focus, such as, building membership, improving success of events, expanding events to include younger members, building stronger relationships with the local community, including the government, the schools, the universities, etc.) Focus on engaging new volunteers and EIT’s to plan and co-ordinate events, thereby increasing their understanding of Chapter operations and transferring knowledge from long serving Board members in the process.


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REGIONAL CONGRESS ACTIVITY REPORT PERIOD: FEB JUNE SEPT CHAPTER NAME: Brampton YEAR: 2019 PAST ACTIVITIES (since the last congress): Date (mm-dd-yy)



06-20-2019 EIT NIGHT 110 NETWORKING,SOCIAL 06-22-2019 Engineering Camp 8 TEAMS (10

participant in each team)PARTICIPATED

It was held under STEM program, NET WORKING,PROMOTION OF ENGINEERING EDUCATION,VOLUNTEERISM,INTERACTION WITH ELECTED LEGISLATORS Hon.MPP Amarjot Sandhu attended the event

08-18-2019 Family Picnic 90 NETWORKING and social Hon.MPP Sara Singh attended the event and addressed the attendes




10-02-2019 LAP CLOSING MEETING NETWORKING, LAP PROGRAMM TO EDUCATE TO GET LICENCED TBD ,OCT.2019 DESIGN CHALLENGE AWARENESS OF ENGINEERING EDUCATION TO CREATE INTEREST IN ENGG. TBD,OCT.2019 MATHLETICS TO CREATE INTEREST IN THE SUBJECT EDUCATION TBD,NOV.2019 PAINT BALL SOCIAL NETWORKING 11-22-2019 LICENCE CERTIFICATE

PRESENTATION REULATORY AND GOVERNANCE BUILD MEMBERSHIP


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CHAPTER FOCUS FOR THE NEXT 3-4 MONTHS (List the one key concern of the chapter, its main area of focus, such as, building membership, improving success of events, expanding events to include younger members, building stronger relationships with the local community, including the government, the schools, the universities, etc.)


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REGIONAL CONGRESS ACTIVITY REPORT PERIOD: FEB JUNE SEPT CHAPTER NAME: East Toronto YEAR: 2019 PAST ACTIVITIES (since the last congress): Date (mm-dd-yy)



06-18-19 PEAK – Professional Quality Assurance Beyond Licensure - Seminar

15 Great seminar 24 registered and only 10 people show up.

07-13-19 East Toronto PEO Chapter Barbeque & Port Lands Tour 2019 – Social event

103 Barbecue and tour were very successful. Attendees really liked the Portlands tour and hear about the new development happening in the area.

NA

07-15-19 Licensure assistance appreciation dinner

6 Received great feedback from the participants. NA.

08-22-19 University of Toronto Institute for Aerospace Studies Tour

24 Successful tour. We start charging $5 to register for the event and the turnout was better.

NA.

09-10-19 Licence Certificate Presentation Ceremony

97 Fantastic ceremony. First time that we had a large group of women receiving their license.

NA.

09-19-19 The Road to Becoming a Licensed Professional Engineer

38 Great turnout and feedback from the attendees.

NA.




10-25-19 Bowling Night - Networking event/social

Membership networking opportunity

11-05-19 Wine Tasting Riverdale Fundraiser

Fundraising to sponsor Riverdale collegiate Robotics Club.


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11-13-19 Hydrogen: The Fuel of the Future presented by 2018 Engineering Project of the Year Award Winner Hydrogenics

Seminar

11-21-19 Fundamentals of Fire Protection Engineering

Technical seminar

12-11-19 Chapter Annual Party - Volunteer Appreciation dinner

Volunteer Appreciation dinner


The focus of the chapter in the next 3 to 4 months is to improve success of events and attracting more members.


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REGIONAL CONGRESS ACTIVITY REPORT PERIOD: FEB JUNE SEPT CHAPTER NAME: Chatham-Kent YEAR: 2019 PAST ACTIVITIES (since the last congress): Date (mm-dd-yy)



06-27-19 Presentation of PEO/Chapter Bursary to High-School Students attending Engineering Disciplines

200+ • Five students were awarded bursaries from 4 different high-schools

• Can be a bit challenging to find volunteers to present the awards during summer months.

07-16-19 Education Outreach @ Ridgetown Library

22 • Event was held at local library in Ridgetown • Continues learning on STEM

• N/A

07-18-19 Iron Ring Ceremony at University of Windsor

90 • Provided greetings to Electrical, Mechanical and Civil Engineering Classes

• Event was attended in collaboration with Windsor Chapter

• N/A

08-08-19 Education Outreach @ Chatham Library

18 • Event was held at local library in Chatham • Focus was on creating camping equipment and

the engineering that is involved in camping equipment.

• N/A

08-27-19

Annual Exec Appreciation Event - Summer BBQ

10 • Held at our Chair’s house. • Annual tradition

• N/A


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Mid October

High School Engineering Lunch and Learn Sessions

60+ Vast interest from High-School students about engineering profession. Topic of ‘What is engineering? Purpose is to give guidance to students about the engineering profession and what type of jobs they can expect in this field.

This will be the second round of doing these sessions; the first sessions were completed in 2018 with lot of success. Our aim is to re-do it through out all high schools between 2019 and 2020.

10-23-19 Book Bash (Canadian Children's Literature Festival)

100+ • The Chatham-Kent PEO Chapter has volunteered to assist with the Book Bash (Canadian Children's Literature Festival) taking place on October 23, 2019 at the John D. Bradley Convention Center in Chatham.

To Promote PEO.

End of October Technical Tour – Greenhouse 30 to 40 • Tour of greenhouse technologies

End of October

Member Appreciation Event - Halloween Event

20 to 30 • Activity TBD

Early November

Member Appreciation Event – Swim Sponsorship at Municipality of Chatham-Kent

20 to 30 • Activity TBD

Early November

EIT Night 2 10 to 20 • EIT Night (2 of 2)

End of November

Take Your MPP to Work Day - @ SunBrite Foods

6 • MPP: Rick Nicholls will be on hand • Plant tour to be provided. MPP is looking

forward to this. Currently in the midst of organizing this.

• N/A

CHAPTER FOCUS FOR THE NEXT 3-4 MONTHS (List the one key concern of the chapter, its main area of focus, such as, building membership, improving success of events,

expanding events to include younger members, building stronger relationships with the local community, including the government, the schools, the universities, etc.)


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REGIONAL CONGRESS ACTIVITY REPORT PERIOD: ☐FEB ☐JUNE XSEPT

CHAPTER NAME: Grand River YEAR: 2019

PAST ACTIVITIES (since the last congress): Date (mm-dd-yy)



June 10, 2019

Golf Tournament 92 Joint activity with Consulting Engineers Ontario, Grand River Chapter. Profit was higher than expected.




October Licence presentation 40 Licence presentation and networking October CEC Career Fair - Pathways

Guelph (with OACETT) 1000 Build presence in community

October Scholarships - Review and Award

n/a Engineering recognition

October 30x30 networking event/speaker

60 Promote goals of 30x30

September EIR Outreach Event 50 Build presence in community

9/1/2020 Environmental Sciences Symposium

30 Communication

10/16/2020 Stargazing with KW-RASC 30 Communication 11/1/2020 Brew Tour 30 Presence

9/1/2020 UW Career Fair 100 8. Create a seamless transition from student member to EIT to licence holder

11/1/2020 Waste Management Facility Tour 40 3. Enhance PEO's public image


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Delivering planned events


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REGIONAL CONGRESS ACTIVITY REPORT PERIOD: FEB JUNE SEPT CHAPTER NAME: Kingston YEAR: 2019 PAST ACTIVITIES (since the last congress): Date (mm-dd-yy)


Things that worked Things that didn’t work/ Opportunities for Improvement

04-01-19 Training Event (LAP) 12 Good training facility at Queen’s University – more economical External food vendor was good.

None.

04-10-19 & 04-17-19

Tour of Ministry of Transportation COMPASS Facility in Ottawa (EDU)

Apr 10 - 6 Apr 17 - 19

-Shared tour information with the Ottawa PEO Chapter -Tour had a good amount of interest

-May have had greater interest if transportation was arranged from Kingston to Ottawa

05-11-19 Science Rendezvous (EDU) 4,000 up to 5,200

-Excellent opportunity to showcase PEO, reach out to the community, and speak to the public about the work that engineers do -Many young people were attracted to the activities displayed on the tables (trebuchets, gears, circuits and roundabout playmat)

-Design the PEO advertising page for the take-home book in advance (prior to Jan 2020) -Obtain more PEO swag for take-aways for next year!

06-29-19 Summer Bar-Be-Que (EDU) 91 -Education and Outreach Subcommittee organized a Bar-Be-Que with family-friendly activities in the summer that showcased our trebuchets and invited attendees to participate in and enjoy other fun engineering-related activities while networking with other members.

-Was well attended, being the Saturday of the Canada Day weekend -Lake Effect Robotics and KEYS employment services were welcome guests -Reserve Queen’s tinker trailer sooner in the future -Name tags, at least for PEO Exec members, would have been helpful to facilitate easier networking

Continued Website maintenance (Comms)

n/a n/a

Sent out eBlasts for various events (Comms)

n/a The campaigner quick guide Not being able to cut and paste from other formats

07-11-19 GLP Chair - Quarterly conference call

25 To discuss the GLP activities and important issues.

None - Good Participations

08-15-19 Social – Axe Throwing (LAP) 15+ Networking opportunity for LAP participants None – Great event for all who attended


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TBD Tour of Kingston Utilities Waste Water Treatment Plants (EDU)

10+ A tour of the Ravensview and Point Pleasant Wastewater Treatment Plants is being organized for members of the Kingston Chapter of PEO.

Attendees will have the opportunity to network while learning about the process through which wastewater to flows through the Wastewater Treatment Facilities. Over six hours, the waste undergoes an astounding chemical, physical, and biological transformation to produce natural resource quality water that’s safely returned to the St Lawrence River, approximately 25 per cent of the site’s electricity needs and the nutrients to help grow crops in local fields.

TBD - Fall OSPE Technical Symposium (EDU)

100+ Education and Outreach Subcommittee is working with OSPE to organize a Technical Symposium for the fall.

These seminars would provide excellent networking opportunities for Kingston PEO Chapter members, as well as the potential for members to earn PEAK hours.

TBD Award of PEO Kingston Chapter Scholarships (EDU)

2 Education and Outreach Subcommittee is organizing to award a scholarship to a local student entering into post-secondary education related to engineering.

Awarding a scholarship to a local student provides financial assistance to encourage and support the student in pursuing an education in an engineering-related field. This assists with fostering the excellent relationship between the PEO Kingston Chapter and the local community, creates a connection between a local student and the Kingston PEO Chapter, and increases positive exposure of PEO.

TBD – Fall Fall Authorized Regulatory Seminar - Enforcement, Complaints and Licensing (EDU)

25+ Education and Outreach Subcommittee is organizing an Authorized Regulatory Seminar to be held at Queen’s University to educate members, EITs and students about the PEO enforcement, complaints and licensing process.

-Attendees will learn about PEO enforcement, complaints and licencing process while having the opportunity to network with other members.

TBD – Fall Introduction to PEO Presentation (EDU)

25+ Education and Outreach Subcommittee is organizing an Introduction to PEO presentation to be held at Queen’s University to educate newly-licensed members, EITs and students

-Attendees will learn about PEO while having the opportunity to network with other members.


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about the PEO. 10-01-19 Appreciation dinner (LAP) 15+ To thank volunteer P.Eng.s for their effort.

Certificate of appreciation will be presented to the guides.

Retain LAP members for next year’s program. Chapter board members will be invited to promote our chapter activities, etc.

Continued web maintenance (Comms)

Rework terms of reference for communications committee (Comms)

11-23-19 Eastern Region GLP Academy & Congress hosting by Kingston Chapter (GLP)

20 Training academy for the GLP members Venue has been decided with the consultation of PEO Headquarter. Conference and guest rooms have been reserved at the FOUR POINT SHERITON HOTEL, DOWNTOWN KINGSTON. Agenda and other related information will be updated in Sept. 2019

Opportunity to learn the GLP objectives / goals and receive training. Learn how to build a great relationship with the members of parliaments.

TBD Take MPP to Work Day (GLP) 15 Organizing, if possible, a visit for Kingston & the Islands MPP Ian Arthur to the Bombardier Plant - Kingston. However, the GLP Academy & Congress hosted by Kingston Chapter will be our #1 priority for the Fall in 2019. The MPP to workday will be very much dependent on availability of Ian Arthur.

To build a better relationship with the local MPP and show them an example of what engineers do for the community.

Winter 2019 (GLP) Chair Quarterly conference call

25 To discuss the GLP activities and important issues.

To update PEO Chapter GLP executives on the current GLP activities.

CHAPTER FOCUS FOR THE NEXT 3-4 MONTHS (List the one key concern of the chapter, its main area of focus, such as, building membership, improving success of events, expanding events to include younger members, building stronger relationships with the local community, including the government, the schools, the universities, etc.) Strengthening local relationships with OACETT and OSPE. Expanding member participation (EIT & P.Eng.) in local events.


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REGIONAL CONGRESS ACTIVITY REPORT PERIOD: FEB JUNE SEPT CHAPTER NAME: Lakehead YEAR: 2019 PAST ACTIVITIES (since the last June Report): Date (mm-dd-yy)



06-05-19 Sleeping Giant Brewery Tour P.Eng/EIT Networking Workshop

37 • A successful event with a networking workshop.

• Good turnout. • It was entertaining and enjoyable

for all.

•

07-01-19 LU Summer Transition Presentation

• Event to promote the benefits of becoming a PEO member to LU students.

•

07-03-19 Trivia Night at the Foundry

11 • • Need to better advertise the theme to promote better attendance




September- Monthly Executive Meetings

10-15 • Planning for Annual Technology Conference, and chapter events.

• Holding another successful, well-attended annual technology conference.

September Family BBQ P.Eng/EIT Social Networking Event

~40 • Event to promote networking between Engineers and EIT’s in the chapter.

• A successful event that will be entertaining and enjoyable for all.

September

PEO/OACETT Golf Tournament @ Dragon Hills Golf Course

~40 • Event to promote networking between Engineers and EIT’s in the chapter.

• Trying to engage people to be involve in the PEO


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October Workshop / Speaker ~40 • Event to promote Professional Development or technical knowledge

• An educational event that will be entertaining and enjoyable for all.

November PEO Annual Technology Conference @ Valhalla Inn with potential networking event on the night prior

~200 • Event to promote technical knowledge and new engineering techniques

• A successful event that will be entertaining and enjoyable for all.

November - Technology Conference

PEO Technical Paper Competition

• In order to participate, students must have graduate or undergraduate student standing during the Fall 2019 semester.

• Developing a newsletter with the information about the competition and other activities of the chapter

CHAPTER FOCUS FOR THE NEXT 3-4 MONTHS (List the one key concern of the chapter, its main area of focus, such as, building membership, improving success of events, expanding events to include younger members, building stronger relationships with the local community, including the government, the schools, the universities, etc.) Planning another successful, well-attended annual engineering conference.


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REGIONAL CONGRESS ACTIVITY REPORT PERIOD: June - SEPT CHAPTER NAME: Lake of the Woods YEAR: 2019 PAST ACTIVITIES (since the last congress): Date (mm-dd-yy)



Feb 11, 2019 NRC Conference 5 Well attended, chapter raised a concern on PEO’s cutting of some significant events such as Queen’s Park GLPs’ gathering.

Mar 23, 2019 National Engineering Month, AGM and Succession Plan for new executive committee.

9 New executive committee got elected for the term 2019-2021.

May 3-4, 2019 PEO AGM, Toronto 2 Scott and Dave attended the AGM. May 24, 2019 Executive Committee Meeting 3 Approved Scott’s plan for June NRC Meeting. June 15, 2019 NRC meeting 25-30 Regional conference of PEO’s northern

chapters.

June 27, 2019 Award of PEO bursaries 2 Mukesh and Biman presented PEO’s bursaries in two Kenora’s high schools.

July 11, 2019 GLP Conference Call 1 John attended GLP Conference call. July 12, 2019 Executive Committee Meeting 5 Reviewed June’s NRC meeting and discussed

Chapter’s upcoming agendas.

August 9. 2019 Executive Committee Meeting Discussed Chapter’s upcoming activities. PLANNED ACTIVITIES (up to the next congress): Date (mm-dd-yy)



August 24, 2019 Annual Fish Derby 15-20 Networking and annual social event. September, 2019

Technical Tour 8-10 Plan to visit New Gold Mine Plant, Rainy River


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REGIONAL CONGRESS ACTIVITY REPORT PERIOD: FEB JUNE SEPT CHAPTER NAME: Lambton YEAR: 2019 PAST ACTIVITIES (since the last congress): Date (mm-dd-yy)






09-14-19 Annual Charity Golf Tourney Charity event for the Inn of the Good Shepherd 10-24-19 Fall General Membership Mtg 30-40 Core activity License presentations, key not speaker Go ENG Girl event WIE with UWO Dream Girl event School Aged Girls & Careers (all classes of

work) Opportunity to have an event in the Sarnia-Lambton area; part of Windsor’s event



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REGIONAL CONGRESS ACTIVITY REPORT PERIOD: FEB JUNE SEPT CHAPTER NAME: Mississauga YEAR: 2019 PAST ACTIVITIES (since the last congress):

Date (mm-dd-yy)



06-13-19 License Presentation Ceremony

approx. 150+ To license new engineers N/A

09-21-19 Annual Picnic approx. 250+ Social event to connect EITs and potential new engineers (students, recent immigrants) with the engineering community and MPPs. Families to have a good time with each other.

N/A


Date

(mm-dd-yy) Event Name, Type Attendance

Number Event Purpose Expectations

10-05-19 High School Students (Grade 10 to 12) Coding Contest

50+ To nurture the coding skill in the current younger generation. A new pilot program to see if this can be added as a regular competition to the education committee-WIP

Being a Pilot project, expect to have participants learn something about coding and nurture interest in the younger future engineers on coding.

Oct - Nov Special event on Small Modular Reactors (Nuclear plant )

50+ Tech seminar

NA

November Mathletics planned in November.

150+ Educational events motivating middle school students

NA

Potential planning

The Gender Physics Leadership Advantage

100+ Distinguished Lecturers Program

To connect members with leading industry expertise

Emerging New Consistency and Logic Hiring Process

50+ Tech seminar To prepare engineers to realize and prepare for a new industrial hiring process


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http://peo-mc.ca/event/high-school-students-grade-10-12-coding-contest/




CHAPTER FOCUS FOR THE NEXT 3-4 MONTHS (List the one key concern of the chapter, its main area of focus, such as, building membership, improving success of events, expanding events to include younger members, building stronger relationships with the local community, including the

government, the schools, the universities, etc.)

• Look into workshops related to regulatory. • Adding new topics to the technical seminars.


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REGIONAL CONGRESS ACTIVITY REPORT PERIOD: FEB JUNE SEPT CHAPTER NAME: Niagara YEAR: 2019 PAST ACTIVITIES (since the last congress): Date (mm-dd-yy)



05-27-19 Annual Golf Tournament 77 Successful well-run event, great weather, fundraising donations to NEW scholarship fund

Higher registration fee this year due to increasing venue charges and menus reviewed to align costs

06-27-19 EIT Social Night and Music Trivia – The Feathery Pub

17 Good attendance, well-received with music trivia activity, potential volunteers recruitment

Some no-shows due to free event

July/Aug Summer Break following 8 Key events held from our busy winter/spring 2019 seasons

n/a




Oct - tentative Plant Tour – DeCew Falls Water Treatment Plant

20 Learning, Technical Learning, networking, technical, new volunteers

Nov - tentative Speaker Series - OACETT Joint 30x30/WIT Event

65 Build relationships, network, resources Networking, volunteer recruitment

Nov - tentative EIT Night 30 Networking, Recruitment EIT recruitment Nov 19 (tbc) NYSSPE Joint Dinner 60 Licences, Link NY State and Ontario Engineers Networking, find joint events Dec Christmas Appreciation Dinner 12 Volunteer year end event Networking social CHAPTER FOCUS FOR THE NEXT 3-4 MONTHS (List the one key concern of the chapter, its main area of focus, such as, building membership, improving success of events, expanding events to include younger members, building stronger relationships with the local community, including the government, the schools, the universities, etc.)

Membership and Community Engagement 2020 Plan, Subcommittee Roles, EIT Recruitment


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REGIONAL CONGRESS ACTIVITY REPORT PERIOD: FEB JUNE SEPT CHAPTER NAME: North Bay Region YEAR: 2019 PAST ACTIVITIES (since the last congress): Date (mm-dd-yy)



09-04-2019 Executive Meeting 8 08-15-19 47th Annual Golf tournament 78 Great Weather, improvements to registration

process on the day of




Sept – June Executive monthly meetings

10 per meeting Status updates, plan for upcoming events

11-TBD-19 Curling Tournament 40 Membership appreciation Similar turnout to previous tournaments 11-TBD-19 EIT Night 25 Reach out to EITs, make connections and

encourage them to get involved in the chapter

11-TBD-19 Engineering Student Night 75 Promote Engineering to High school students and encourage enrollment into Engineering

Similar turnout to last year and engage with Students regarding Engineering

01-31-20 50th Engineering Day Symposium

115 Full day of Engineering presentations, professional development & networking opportunity. Promotes Engineering to community and strengthens our ties to the government representatives.

Similar turnout to previous years. Celebrate our 50th event!

CHAPTER FOCUS FOR THE NEXT 3-4 MONTHS (List the one key concern of the chapter, its main area of focus, such as, building membership, improving success of events, expanding events to include younger members, building stronger relationships with the local community, including the government, the schools, the universities, etc.) Our biggest focus will be our 50th event for Engineering Day


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REGIONAL CONGRESS ACTIVITY REPORT PERIOD: FEB JUNE SEPT CHAPTER NAME: Oakville YEAR: 2019 PAST ACTIVITIES (since the last congress): Date (mm-dd-yy)



05-09-2019 Small Modular reactors, seminar

75 Well atended event, where engineers from the industry were able to learn and network with fellow engineers

NA

05-30-2019 Human Risk Capital, career 38 Atendees were introduced to Hiring Simulation Assessment process which could help companies hire the right engineers with the right discipline and certification

NA

06-30-2019 High School Engineering Scholarship

3 Awarded three scholarships to Grade 12 students going into Canadian engineering program

NA

06-22-2019 Chapter BBQ, networking 159 We had great weather which helped with this year’s attendance. Several local politicians also dropped by. Overall, we noticed both new members and old members made it to the event this year

NA

07-05-2019 Oakville Hydro tour, tour 28 Oakville Hydro, had most of the managers give the atendees an overview of the facility

NA

08-29-2019 Beer Tasting, networking 21 Well atended annual event that allowed our chapter to attract new members as future volunteers. Great networking venue

NA



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Date (mm-dd-yy)



09-19-2019 License Certificate, licensing 60 Licensing appreciation Welcome new P. Engs 09-20-2019 Take your MPP to work 4 Introduce local MPPs to local engineering

companies GLP awareness

10-19-2019 Additive Manufacturing, 35 Speaking event Knowledge base 11-21-2019 PEO HQ Regulatory 40 Regulatory speaker Bernie Ennis Licensing update 11-30-2019 EB Christmas dinner 30 Chapter EB appreciation networking 15-03-2020 Wommen in Tech, speaker

panel 100 Introduce and accelerate wommen in the area

of technology in collaboration with Haltech Encourage women in engineering



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REGIONAL CONGRESS ACTIVITY REPORT PERIOD: FEB JUNE SEPT CHAPTER NAME: Ottawa YEAR: 2019 PAST ACTIVITIES (since the last congress): Date (mm-dd-yy)



06-18-19 CSA Group, Emerging Professional Workshop

N/A The CSA group cordially invite you to join us for a hands-on interactive session on the unique experience of standards development with the seasoned leaders at the CSA Group Annual Conference in Ottawa on June 18, 2019 from 1:30-3:00 pm. This is an excellent opportunity to share your passion and commitment to a better, safer, and more sustainable world.

Help organizers with publicizing the events through the chapter channels. Worthwhile event for our members.

July 11, 2019 GLP Teleconference 1 Attended GLP teleconference on July 11, 2019-Staff will provide a list of new Parliament Assistants. Accordingly, chapter will write a congratulatory letter to each assistant. In this regard, a sample letter will be requested from the staff for consistency

Chair to request staff to confirm attendance with the MPP

August 16, 2019 MPP Meeting 1 Attended a meeting with Jeol Harden, new NDP MPP Ottawa Centre, at The Good Companions Senior’s Centre. PEO made a presentation to the audience and the MPP explaining the role that PEO plays in public safety.

06-22-19 ERC – Thousand islands 3 Good discussion with other chapters. June LAP summers session

06-26-19 New Members Summer Installment

75 Core Business – Second installment of 2019. Venue changed room location. Screen too small to see for some people in attendance.

06-28-19 PEO Scholarships 9 Received 9 application. All applications were very strong. The education outreach committee met to select the three recipients.

Would be nice to get more applications.

07-27-19 Diefenbunker 64 Good attendance. Difficulty planning with the venue staff.


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Good feedback from attendees.

GLP Check with Ishwar 08-30-19 Escape Room 19 Great participation. Event stayed within budget. No profit made from event




October Tech talk 40 Technical talk and presentation to chapter members

Engage the chapter members.

November National child day at the museum.

100 Celebrate national child day Engineering visibility.

November 17th, 2019

Innovation challenge 100 Requirements for submission: 1. Innovative ideas with solid technical evidence on the projected avoidance or reduction of toxic waste; 2. Time estimate for designing working prototype; 3. Brief business plan with estimated cost; and 4. Brief marketing plan as to how one will begin to get potential client buy-in.

Engineering visibility.

CHAPTER FOCUS FOR THE NEXT 3-4 MONTHS (List the one key concern of the chapter, its main area of focus, such as, building membership, improving success of events, expanding events to include younger members, building stronger relationships with the local community, including the government, the schools, the universities, etc.) Focus on building working relationships with other engineering group within the Ottawa regions such as OACETT and OSPE and Eastern Region Chapter such as Algonquin and Upper Canada.


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REGIONAL CONGRESS ACTIVITY REPORT PERIOD: FEB JUNE SEPT CHAPTER NAME: Quinte YEAR: 2019 PAST ACTIVITIES (since the last congress): Date (mm-dd-yy)






Oct 2019 Speaker's Night 40 Public Outreach Nov 2019 Certificate Presentation 30 Regulatory Feb 2020 AGM 40 Regulatory CHAPTER FOCUS FOR THE NEXT 3-4 MONTHS (List the one key concern of the chapter, its main area of focus, such as, building membership, improving success of events, expanding events to include younger members, building stronger relationships with the local community, including the government, the schools, the universities, etc.)

Increase regulatory activities. Engage membership on new chapter focus.


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REGIONAL CONGRESS ACTIVITY REPORT PERIOD: FEB JUNE SEPT CHAPTER NAME: Scarborough YEAR: 2019 PAST ACTIVITIES (since the last congress): Date (mm-dd-yy)



06-08-19 License Presentation Ceremony (LPC)

95 New engineers received their engineer licenses

06-19-19 Technical tour #1 - TRASC 24 visited facility of Toronto Pan Am Sports Center

07-20-19 Annual Family BBQ 80 Good network 09-17-19 Seminar - The Unseen World of

Private Radio Communication Systems

40 Well done

08-24-19 Technical tour #2 – St. Catherine Tour

58 Well done




10-05-19 Licensure Assistance Program (LAP)

40

10-26-19 Mathletics 150 Elementary and secondary school student competition

11-23-19 Mechtronics 70 High school student contest 12-07-19 Volunteer Appreciation Lunch 50


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1

Regional_Congress_Activity_Report_(Simcoe_Muskoka)_2019_09_27 – SM CHAPTER 9/27/2019

REGIONAL CONGRESS ACTIVITY REPORT PERIOD: FEB JUNE SEPT

CHAPTER NAME: Simcoe-Muskoka YEAR: 2019

PAST ACTIVITIES (since the last congress): Date (mm-dd-yy)



06-16-19 Structural Condition Assessment Presentation

19 (Members) It was a great event; we had all but one person show-up. The presentation was slightly different than last time; we had a few returning guests but lots of new faces to a PEO event. The venue was great to coordinate with for booking the space and coordinating food. The space was quiet for a presentation but allowed for networking before and after.

Timing (Raptor's Game 6). All participating members requested that the presentation be made available – Recommended posting them online.

06-27-19 Technical Presentation - Small Nuclear Reactors with Paul Acchione

27 (Members) 2 (Non-Members)

Paul brings a lot of expertise and interesting information from the Nuclear Industry. Folks were engaged in conversation with this very seasoned engineering presenter.

None to report.

07-10-19 EIT Information Night 42 (Members) It was a well-attended event; we had 41 people sign up with 29 people attend. It was a great time for our EITs to speak with someone from PEO HQ about the licensing process and when/how to apply. This group of EITs was completely different than previous events so we are reaching a wider audience.

All participating members requested that the presentation be made available – Recommended posting them online.

08-09-19 Technical Tour - Amazon Fulfillment Centre

30 (Members) 9 (Non-Members)

We had about a 70% turnout which is quite good considering the distance to the event. Many attendees mentioned that they found it interesting. Several asked for more tours.

If in the future we do this tour again, I believe that we should try to get Amazon to do a more technical tour that would interest engineers. The current tour is given to anyone who is interested.


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Event Purpose

Expectations

09-13-19 2019 OACETT and PEO Annual Golf Tournament

50 Presence – Networking

Building and continuing strong relationships with PEO and OACETT Chapter members.

09-18-19 Technical Presentation - Fire Protection Engineering

30 Governance – Technical Presentation

Knowledge and expertise sharing.

10-10-19 Technical Presentation - Elliot Lake’s Algo Mall Collapse

40 Governance – Technical Presentation

This presentation covers the subject from the early on-site inspection by NORR and its associates back in 2012 through the detailed analysis, lab testing, brainstorming and the formulation of the final report.

11-01-19 Technical Tour – Barrie Wastewater Treatment Plant

30 Presence – Technical Tour

Tour of the facility including the aerator, digester, communitor, etc.

11-14-19 Presentation – Professional Engineering Practice: An Overview of Professional Obligations

25 Governance - Presentation

This presentation provides an overview of the professional obligations of engineers, and covers: • Duty to provide independent opinions • Duty to warn involving safety • Definition of the Practice of Professional Engineering • Code of Ethics • Professional Misconduct • Conflict of Interest • Competence • Peer Review • Confidentiality • Part-time Entrepreneurship

11-15-19 Technical Tour – Northern Transformer Facility

50 Presence – Technical Tour

Tour of facility showcasing the design and manufacturing of specialty transformers, substations, etc.

11-28-19 Presentation – Safety Engineering of Electric Vehicle Batteries in Canada

30 Presence – Presentation + Networking

Our presenter is Chief Engineer for TÜV SÜD Canada with technical responsibility for battery and electric vehicle verification services in North America.

01-23-20 Presentation – The Power of Collaboration: The GridSmart City Cooperative Story

30 Presence – Presentation + Networking

Learn about how harmonizing standards and specifications has led to millions of dollars in costs savings; how a custom designed leadership program was developed with and Academic Partner to provide tailored professional training for utility front line leaders;


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The main area of focus for the chapter over the next 3-4 months will be to provide quality events focused on providing both technical and PEO governance focused value to our members, all while promoting an environment where networking between young + seasoned engineers in the local community is encouraged.


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1

REGIONAL CONGRESS ACTIVITY REPORT

CHAPTER NAME: Sudbury YEAR: 2019 PERIOD: FEB ☐ JUNE ☐ SEPT ☒

PAST ACTIVITIES (since the last congress):

Date (mm/dd/yy)

Event Name, Type

Attendance Things that worked Things that didn’t work

06/18/2019 Volunteer appreciation night and scholarship recipient dinner

14 Recognize the scholarship recipients and contributions of PEO Sudbury Chapter Volunteers

NA

06/25/2019 PEO License Presentation

40-50 PEO Sudbury Spring License Presentation to new Professional Engineers

NA

07/04/2019 27th annual PEO Sudbury Golf Tournament

36 teams Fun filled event for a novel cause. Proceeds from the tournament were donated to Sudbury Food Bank

NA

07/22/2019 SNOLAB Tour of scholarship recipients

6 Special Professional Engineers Ontario Event - Future Engineering Students/Scholarship Applicants SNOLAB Tour.

NA


Date (mm/dd/yy)

Event Name, Type

Attendance Event Purpose Expectations

09/2019 EIT Networking Night

40-50 Interaction between current and future engineers

09/2019 Baseball Tournament

30-40 Raise funds for local charities


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2

TBD Professional Development Series – Contracts for Engineers

30-40 Professional development series geared to provide important information to assists engineers during engineering contract negotiations

12/2019 Ecole Polytechnique Memorial

15-20 Annual Ecole Polytechnique memorial in honour of 14 victims


Build Membership Involvement


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REGIONAL CONGRESS ACTIVITY REPORT PERIOD: FEB JUNE SEPT CHAPTER NAME: Temiskaming YEAR: 2019 PAST ACTIVITIES (since the last congress): Date (mm-dd-yy)



05-30-19 Chapter Meeting 6 Quick, efficient meeting N/A 07-17-19 PEO Family Day 16 Venue was great, weather was nice. Invitation should go out earlier PLANNED ACTIVITIES (up to the next congress): Date (mm-dd-yy)



08-27-19 Chapter meeting 8 or more Plan the upcoming congress, discuss the Temiskaming Chapter PEO scholarship

October 2019 High school outreach rocket challenge

25+ Challenge the grade 10 students to build a model rocket and see which one goes the highest

Great weather would be nice!

Fall 2019 Chapter meeting 8 or more General chapter meeting Full crew November 2018 Christmas Social 15 to 20 Socialize with fellow engineers Another great turnout!



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Reaching out to all members of our large geographical region.


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WCRC PEO-WT Chapter Activity Report

2019-09-26 - GAMK - Page 1 of 2

REGIONAL CONGRESS ACTIVITY REPORT PERIOD: FEB JUNE SEPT (adapted from: http://www.chapters.peo.on.ca/wordpress/wp-content/uploads/2014/04/Regional-Congress-Activity-Report-Mar-6-2017.doc) CHAPTER NAME: WEST TORONTO CHAPTER, WEST CENTRAL REGION WCRC: 2019-09-26 PAST ACTIVITIES (since the last congress: 2019-06-05):

Date (yyyy-mm-dd)

Event Name, Type

Attendance Number

Things that worked References, or Things that didn’t work

2019-06-14

A PEO-WT EIT Tour of the Billy Bishop Island Airport

26 (organized by Kaela Shea) Link to Event photos [pending] Link to Event Report [pending]

SUMMER RECESS

SUMMER RECESS - NO EVENTS PLANNED

PLANNED ACTIVITIES (up to the February 2020 WCRC):

Date (yyyy-mm-dd)

Event Name, Type

Attendance Number Event Purpose Expectations, and/or Potential Problems

2019-09-25 Seminar: "Mount Polley Copper Mine Disaster" - Bernard

~75 Regulatory (organized by Georg A. M. Kralik) https://www.eventbrite.ca/e/the-mount-polley-cooper-mine-disaster-changes-affecting-the-engineering-profession-in-british-tickets-68189555797


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http://www.chapters.peo.on.ca/wordpress/wp-content/uploads/2014/04/Regional-Congress-Activity-Report-Mar-6-2017.doc

https://www.eventbrite.ca/e/the-mount-polley-cooper-mine-disaster-changes-affecting-the-engineering-profession-in-british-tickets-68189555797

https://www.eventbrite.ca/e/the-mount-polley-cooper-mine-disaster-changes-affecting-the-engineering-profession-in-british-tickets-68189555797

WCRC PEO-WT Chapter Activity Report

2019-09-26 - GAMK - Page 2 of 2

Ennis

2019-10-02

Work Shop: "Catalyze Your Inventive Thinking" - Tim Hampton (York University)

30 Soft Skills (organized by Basel Jarrad) https://www.eventbrite.ca/e/catalyze-your-incentive-thinking-tickets-71831876075

2019-10-23

Seminar "Performance Rating of Gas Fired Infrared Heaters" - ???

? Technical (organized by Eugene Karanxa) [Event Notice Not Yet Posted to the Chapter Web Site]

2019-10 or -11-xx

PEO-WT License Presentation Ceremony

? Regulatory (organized by Sanja Hulec & Gordana Slepcev)

2019-11-xx Seminar: ? Seminar [Not yet planned]

2019-12-xx PEO-WT Seasonal Soiree ~100 Networking [Not yet planned - usually our best attended annual event]

2020-01-xx [Seminar] ? Seminar [Not yet planned]

2020-02-xx PEO-WT AGM ? Regulatory [Not yet planned]

CHAPTER FOCUS FOR THE NEXT 3-4 MONTHS (List the one key concern of the chapter, its main area of focus, such as, building membership, improving success of events, expanding events to include younger members, building stronger relationships with the local community, including the government, the schools, the universities, etc.) A motion was carried to edit the requirement for an automatic transfer of the past chair to an executive position, but that would require an

additional edit in Article 4 Paragraph 7, as there would be a "Conflict of Interest" if the person in charge of the Nominating Committee, will not be able to run for election at the same time. The person in charge of the Nominating Committee can only be someone without a vested interest in the current elections.

The motion, and appropriate edits were sent to RCC about one year ago {don't know what the Issue item # is, or if it has been dealt with}. The chapter executive have not heard back from RCC or council.

The membership will have to vote on the proposed changes before they can be implemented.


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https://www.eventbrite.ca/e/catalyze-your-incentive-thinking-tickets-71831876075

https://www.eventbrite.ca/e/catalyze-your-incentive-thinking-tickets-71831876075

1

WTPEO Regional-Congress-Activity-Report 2019-10-01 10/1/2019

REGIONAL CONGRESS ACTIVITY REPORT PERIOD: FEB JUNE X SEPT

CHAPTER NAME: Willowdale/Thornhill YEAR: 2019


Date (mm-dd-yy)



06-16-19 Peter Kent, MP, barbecue (EXTERNAL)

2 (from WTPEO)

06-24-19 Beat the Bank with Larry Bates, seminar

55 (approx.) A seminar with author Larry Bates about investing.

06-27-19 Meet Your MPP: Stan Cho reception with Willowdale/Thornhill

40 (est.) A meet and greet with Willowdale MPP Stan Cho

Comments were made by Cho’s office that it was not publicized sufficiently before and after the event

06-30-19 Ali Ehsassi, MP, barbecue (EXTERNAL)

2 (from WTPEO)

07-06-19 Executive meeting at Rally Restaurant and Bar

20 (approx.) A fun executive meeting at a restaurant Hard to hear people. Meal was disruptive to the flow of the meeting.

07-13-19 Movie: Mortal Engines 150 (est.) A morning of movies at an Imax movie theatre. Families welcomed. Well received by the membership.

Expensive. The cost of complementary popcorn and soft drinks, coffee drove up the costs.

07-24-19 Origins and History of Patent Law, seminar

55 (approx.) A seminar with lawyer and engineer Ken Bousfield.

08-21-19 Utility Submetering Technologies and Business Considerations, seminar

55 (approx.) A seminar with Daman Gill and Jordan Hamilton of Triacta Power Solutions

08-25-19 Stan Cho, MPP, barbecue 3 (from WTPEO)

08-31-19 Willowdale/Thornhill annual picnic

200 (est.) Annual picnic. Greatly received. Celebrated Chair Nanda Lwin’s birthday!!!

09-08-19 WIllowdale Women’s Liberal Club garden party (EXTERNAL)

1 (from WTPEO)

An opportunity to meet MPP’s, including two Ontario Liberal leadership candidates.

09-23-19 Integrated Renewable Based Power, Transit, and Natural Gas Systems, seminar

55 (approx.) A seminar with Professor Hany Farag of York University


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2

WTPEO Regional-Congress-Activity-Report 2019-10-01 10/1/2019


Date (mm-dd-yy)



10-05-19 GLP Academy (EXTERNAL)

n/a Held in Willowdale by PEO. A meeting of government relation representatives from various chapters.

10-05-19

Licensing Presentation Ceremony

120 (projected) To present licenses to new professional engineers. Ivan Semeniuk of The Globe and Mail is keynote speaker.

10-XX-19

Seminar

11-23-19 Licensing Presentation Ceremony

To present licenses to new professional engineers

11-XX-19 Seminar

11-XX-19 Networking event

11-XX-19 STEM program for George S. Henry Academy

To introduce guest speakers at local high school, to enhance STEM classes.

11-XX-19 Newsletter launch

11-XX-19 Activities with Chartered Professional Accountants Ontario

11-XX-19 EIT/LAP appreciation dinner To honour and treat various participants in the licensing assistance program.

12-XX-19 Seminar

12-XX-19 Christmas/Holiday party To celebrate the holiday season

01-XX-20 Movie


New seminars, National Engineering Month, various items.


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REGIONAL CONGRESS ACTIVITY REPORT PERIOD: FEB JUNE SEPT CHAPTER NAME: Windsor-Essex YEAR: 2019


Date (mm-dd-yy)



01/24/2019 Volunteer Appreciation and Recruitment Night

35 To acknowledge current volunteers and to recruit new volunteers to join initiatives

The original venue was not communicative so we changed venues last minute. Venues were difficult to find and the one selected was very expensive. Otherwise event was good.

01/27/2019 Curling Bonspiel - Social event to engage the membership Event cancelled due to issues with Email Blasts and therefore lack of registrants.

01/30/2019 LAP Kick-off 20 Partner mentees with mentors and guide them through the licensure process.

This program needs to be reviewed by a sub-task and re-structured completely.

02/09/2019 Family Skate PEO & OACETT 50 Opportunity to engage family of membership and network with local OACETT chapter.

No issues; very simple and inexpensive to run

02/23/2019 Innovation Station: Engineering Your Life 2019

200 To encourage students to pursue a future in STEM and related disciplines

03/04/2019 EIT Laser Tag and Business Card Exchange

20 To provide a social setting for EITs to interact and exchange information and experiences

Venue changed contract criteria such that the date was changed to accommodate; no overall issues other than reduced attendance with change.

03/20/2019 Annual General Meeting 122 To conduct Chapter business in front of the membership including the presentation of newly licensed engineers their plaque.

Severe issue with a motion presented regarding a member, which questions how the nominating and selection process is to be conducted at AGMs. PEO involvement is required but lacking.

03/30/2019 Windsor Regional Science Technology Engineering Fair

300 To encourage students to delve into science and technology as future ambitions

To reach the students in the community who might otherwise not be interested in STEM

06/13/2019 Annual PEO Golf Tournament 70 Social networking event to engage the membership

Weren’t able to get a UofW student group out this year as a fundraising means for their competitions.

07/16/2019 EIT Information Night 600 (information

To inform undergrad and graduate students on PEO and OSPE, licensure process and provide a

No-shows from the grad student population continues to be a problem since +100 registered

Every year the committee improves on the event based on past learnings; though no-shows continue to be an issue.


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session) 65 (social)

social networking opportunity with professionals in the community.

but only 55 showed up for free food




09/12/2019 2nd Charity Initiative: Blood Drive

15 To promote the Chapter in the community through tangible events

This charity initiative proved to be difficult to get donors; we do not recommend doing this again in the future.

10/01/2019 Dream Big, Movie Premiere 200+ To promote engineering as a career to young students and parents alike.

Showcase a professionally produced film for encouraging youth to consider engineering as a career. Will be conducted in local schools.

10/01/2019 EWiE Event: 30x30 Presentation

30 Social networking event to engage the membership to learn about PEO’s 30x30 initiative

Conformable environment for all genders to understand the importance of promoting each other to succeed.

12/04/2019 Annual General Meeting 100+ To conduct Chapter business in front of the membership including the presentation of newly licensed engineers their plaque.

Inform membership of initiatives and events. Select the new board. Distribute licenses to local recipients and high school scholarships.


1. Our chapter is struggling with a legal issue between a member and 4 existing/past board members. We have requested PEO assistance urgently and immediately. Things to be dealt with include:

a. Updated bylaws to be reviewed and published. b. The nomination process and how it is conducted at local AGMs c. Past issues with volunteers and their constraint from volunteering for other Chapters in the future d. PEO’s support and involvement during legal proceedings


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1

Regional-Congress-Activity-Report-Sept-2019 9/20/2019

REGIONAL CONGRESS ACTIVITY REPORT PERIOD: FEB JUNE SEPT CHAPTER NAME: York YEAR: 2019 PAST ACTIVITIES (since the last congress): Date (mm-dd-yy)



06-07-19 Tour of Amzon Fulfillment

Centre

100 Great attendance, ticket sold out in hours

06-19-19 Coffee and team Social with

International trained Engineers

25 Support Regulatory function from the Chapter

level

07-13-19 PEO York Big Bike 30 Raised over 3,200 for the Heart and Stoke

Foundation

07-20-19 Real Estate for Engineers 101 40 Great feedback from attendees

07-22-19 Proactive Approach to Job

Hunting

25 Soft training for engineers

08-11-19 Volunteers Appreciation BBQ 150 Great attendance and team building

08-15-19 Demystifying PEO Licensure

Requirements

35 Support regulatory practices

08-21-19 Learn to Captivating your

audience

25 Soft skills training

09-09-19 Hydrogen: The Fuel of the

Future

30 Kick off for our Project fo the Year Award

09-19-19 Professional Engineering

Practice: An Overview of

obligations

30 Support Regulatory




09-21-19 Fall License Certificate

Presentation Ceremony

160 To present new engineers with their

certification

09-22-19 Engineers vs EITs 30 Fun Team building event

10-10-19 Monthly Executive Meetings 25 Discuss chapter affairs


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Regional-Congress-Activity-Report-Sept-2019 9/20/2019

09-27-19 Tour of DECAST 20 Tour for members interested in manufacturing

11-06-19 Engineering Symposium:

Artificial Intelligence

200 Bring the top engineers in the field of AI

together and network and discuss the future

of AI

CHAPTER FOCUS FOR THE NEXT 3-4 MONTHS (List the one key concern of the chapter, its main area of focus, such as, building membership,

improving success of events, expanding events to include younger members, building stronger relationships with the local community, including the government, the schools, the universities, etc.)

Continue with team building and start with Succession Planning


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8.7 Engineers Duty to Report and Use of SealPlease be advised that the Duty to Report 2010 document has been withdrawn.

Going forward, please use and refer any related inquiries to Section 9 (The Engineer’s Duty to Report) of PEO’s Professional Engineering Practice Guideline 2017: http://peo.on.ca/index.php/ci_id/22127/la_id/1.htm

The consultation for the proposal to amend the Use of Seal regulations has been extended until September 30, 2019, as noted in the PEO consultations page: http://www.peo.on.ca/index.php?ci_id=2011&la_id=1#standardsguidelines


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http://peo.on.ca/index.php/ci_id/22127/la_id/1.htm

http://www.peo.on.ca/index.php?ci_id=2011&la_id=1#standardsguidelines

9.1 Congress Scheduling

Date: Location:

9.0 Announcements/Next Meeting/Adjournment

9.2 Next Congress

9.3 Adjournment

Congress Feedback

https://forms.gle/ZFYSnLiAz6LxRFBw7


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2020

Council Calendar of Events 2020 as of September 25, 2019.docx

January February March S M T W T F S S M T W T F S S M T W T F S

1 2 3 4 1 1 2 3 4 5 6 7 5 6 7 8 9 10 11 2 3 4 5 6 7 8 8 9 10 11 12 13 14

12 13 14 15 16 17 18 9 10 11 12 13 14 15 15 16 17 18 19 20 21 19 20 21 22 23 24 25 16 17 18 19 20 21 22 22 23 24 25 26 27 28 26 27 28 29 30 31 23 24 25 26 27 28 29 29 30 31

April May June S M T W T F S S M T W T F S S M T W T F S

1 2 3 4 1 2 1 2 3 4 5 6 5 6 7 8 9 10 11 3 4 5 6 7 8 9 7 8 9 10 11 12 13

12 13 14 15 16 17 18 10 11 12 13 14 15 16 14 15 16 17 18 19 20 19 20 21 22 23 24 25 17 18 19 20 21 22 23 21 22 23 24 25 26 27 26 27 28 29 30 24 25 26 27 28 29 30 28 29 30

31

July August September S M T W T F S S M T W T F S S M T W T F S

1 2 3 4 1 1 2 3 4 5 5 6 7 8 9 10 11 2 3 4 5 6 7 8 6 7 8 9 10 11 12

12 13 14 15 16 17 18 9 10 11 12 13 14 15 13 14 15 16 17 18 19

19 20 21 22 23 24 25 16 17 18 19 20 21 22 20 21 22 23 24 25 26 26 27 28 29 30 31 23 24 25 26 27 28 29 27 28 29 30

30 31

October November December S M T W T F S S M T W T F S S M T W T F S

1 2 3 1 2 3 4 5 6 7 1 2 3 4 5 4 5 6 7 8 9 10 8 9 10 11 12 13 14 6 7 8 9 10 11 12

11 12 13 14 15 16 17 15 16 17 18 19 20 21 13 14 15 16 17 18 19 18 19 20 21 22 23 24 22 23 24 25 26 27 28 20 21 22 23 24 25 26

25 26 27 28 29 30 31 29 30 27 28 29 30 31

Key and Notes: Statutory Holiday

PEO Council Meetings PEO office – Thursday Dinner 5:30 pm – Plenary Session 7 pm to 9 pm Friday meeting 9 am to 4 pm Apr. 24-25 – VLC, OOH & AGM – Westin Ottawa Hotel May 28-30 – Council Retreat – Crown Plaza, Niagara Falls

PEO Executive Committee Events

Oct. TBD – Queen’s Park Day Oct. TBD – Committee Chairs Workshop Nov. 21 – CLC – Hilton Toronto Airport Hotel (OPEA – Toronto International Centre) Dec. TBD – Staff Luncheon – TBD

Engineers Canada RCC Meetings

• Eastern –February 11 - Teleconference • East Central – February • Northern – February 13- Teleconference • West Central – February 19 - Teleconference • Western – February


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June 2019 Congress Feedback

Northern: 5 respondents

What was the best and/or most useful aspect of the congress?

• The documents shared before hand, theflow of the meeting going through agenda.

• Have an idea on what the other chaptersare doing, and use some of their ideas tomake my chapter better.

• Great discussions as always, nice to seeit wasnt as rushed this time.

• Networking with the Northern Team andHO staff

• Hearing proposed changes from headoffice and hearing the activity reports fromthe other chapters

What was the worst and/or least useful aspect of the congress?

• The recreational activities needed to bearranged after the meeting. The planningof the meeting day was fully packed,didn't allow for the rest. Which meant thatparticipant were tired by the meeting timein afternoon.

What changes would you like to see at a future congress?

• Meeting in the morning, it was tough tofocus as we had a long day up to thatpoint.

Any other comments or suggestions? • Very well done. Thank you to LOWChapter for an amazing weekend asalways.

• Scott did an excellent job organizing theevent, and I hope other chapters takenotice. This was a fun and productiveweekend.

Western: 2 respondents


• Finishing at 3:00pm, good control ofmeeting flow

• Open Issue DiscussionsWhat was the worst and/or least useful aspect of the congress?

• A lot of new people in attendance andtime was taken explaining protocol;perhaps consider a better method inbringing people up to speed either aheadof time or at the start of the meeting

• Some discussions tend to drag on. Chairneeds to take action to cutoff discussions


• Need larger conference rooms; this onewas too claustrophobic

Any other comments or suggestions? • A 1 or 2 page summary of parliamentarykey procedures should be provided tomaintain good order in a meeting.

• Send minutes sooner to review foraccuracy.

AppendixSept 2019 Regional Congresses

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East-Central: 1 respondent


No comments


No comments


No comments

Any other comments or suggestions? No comments

West-Central: 3 respondents


• The interactive/workshop format.• great opportunity to network with other

members


• Room was too small: limited navigationaround the room and interaction with others.

• Felt very rushed. I don’t agree that a Raptorsgame is more important than following theagenda and discussing important topics.


• Chapter Activity Reports are useful butrequire references and/or contact informationbeyond identifying the chapter. TheWorkshop was an eye opener, but I stillcontent that education is part of regulationand licensing. In fact the Essential Purposesof a chapter -http://www.chapters.peo.on.ca/wordpress/wp-content/uploads/2016/05/Essential-Purposes-and-Common-Activities-of-a-Chapter.pdf -include education as a requirement.Addressing regulatory issues at theseseminars will surly cost us audienceparticipation. That puts the chapter "betweena rock and a hard place".

• Interested in learning about the progress ofthe recommendations from the congress e.g.how chapters can promote PEO mandate.

• Larger room with easier access to exits,coffee, etc. As is, you practically had to stepover people to get anywhere. There were toomany microphone/electrical chords on thefloor causing tripping hazards. More accessspace between tables

Any other comments or suggestions? • It would have been easier (for me at least) ifthe place were accessible by TTC. My vandecided to break down that day. Having ittowed to the garage, picking up a rental, andfinding my way through 401 rush hour trafficto the Holiday Inn made me late.


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Eastern: 8 respondents


• Consensus of chapters on what were key agendaitems the night before.

• I learnt a lot as this was my first congress.• The workshop afforded us the ability to obtain a

clearer focus on the important issues.• open discussion• Finally able to discuss Issues of significance to

both Chapters & PEO Council.• The ability to adjust the agenda to suit our

preferences the evening before the congress• Getting to voice our opinions and concerns


• Service at Friday Dinner was slow. Late start topre-meeting was past my bedtime

• taking over 30 minutes to complete introductionswhen time allotted was 5 minutes and the fact thata guest from another Chapter took well over 5minutes to discuss themselves (they were not anofficial delegate)

• None noted... Chapters need to share issued inadvance, so Workshop Agenda & SupportingDocuments can be collected & shared in advance.

• Not being able to see the Regulatory ReviewReport

• We have to not dwell too much on issues that arealready being handled by other players in thePEO. Must concentrate on where we can providethe most valuable feedback.

• Keeping to agenda time schedule• There was a lot of discussion on items that we

have no control over, with several details on"potential" outcomes. It would be good if we couldimplement a means to limit these discussions soas to inform the participants but notdiscuss/debate in length.


• Better control on timing.• Have the agenda reviewed on the Friday (as this

year) but before dinner not after. Say at 6:00 pmwith dinner at 7:00 pm. This was a worthwhileexercise and saved time on Saturday.

• The discussions that the Councillors had with theConsultant with respect to recommendations toimprove the PEO should have been presented tothe Chapter representatives. It was an opportunetime to do this when you have this group togetherof; Councilors, Staff and Chapter delegates.

• Review submitted list of suggested topics andjointly rank and discuss top x where x is dictatedby the amount of time available.

• Let's continue to explore how to improveCongress & Workshop, with VolunteerRecruitment option... An idea would be to inviteVolunteers out to the Friday night Social to meetCongress Delegates, other Host Chapter


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Volunteers & Regional Councillors. Invite Volunteers to observe the Congress & ask them to share ideas.

• more stringent time keeping, continued focus onworking discussions (work shops). No guestswithout prior acceptance by Chapter delegates.

Any other comments or suggestions? • I found it valuable that the delegates met theevening before to adjust the agenda as well as layout the foundation for discussion and timekeeping. It would continue to be helpful if theRegional Councillors do not invite additionaldelegates or guests without discussing with thehost chapter, or the rest of the chapters.

• It's great to finally see meaningful changes to theCongress Agenda... We need Chapters toevolve/reform to ensure meeting PEO'sRegulatory mandate! I understand there will bechanges coming with the PEO PerformanceReview; we need to help Council & RegionalCouncillors to see the full value of Chapter!

• Friday night discussion should be held at the hotelso that partners can go to their rooms. It wasfortunate that Fiddleheads was so close to thehotel however we may not be as lucky next time.

• I found this was a good opportunity to talk withsome of the other Chapter Chairs and give someideas for the GLP Academy being held inKingston on November 23, 2019. Some of theMPP's in the Eastern Region have a goodknowledge of the extremely import issue ofEnergy (i.e. One of our MPP's is a P. Eng.(Cornwall?), and Randy Hillier is also quiteknowledgeable on this issue). Jeanette Chau andHafiz should be asked to have a strong focus onEnergy at the Academy.

• If possible, have more space/different space foreating the meals. This may encourage more inter-chapter discussions.

Activity Reports (Eastern only)

I think it's valuable to present our chapter's Activity Report during the Congress.

1 respondent

I think Activity Reports should be in the Consent Agenda as an FYI.

6 respondents

Other suggestions:

• Better to have all Chapter Activity Reports included in Package, and allow Chapter Delegates tohighlight their events and answer Questions... We need to have 2 check boxes (1) In the PublicInterest & (2) either Regulation or Association (With Association, please specify the Partnersupported)

• Chapter could pick one high point to mention otherwise put in the consent agenda


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