250 questions

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1. What are the packages that SAP offers for SMB markets? • mySAP All-in-one True False • SAP Business One True False • SAP Information Warehouse True False • SAP Business Suite True False

2. What are the databases SAP Supports?

• Oracle True False • Sybase True False • Informix True False • IBM DB2 True False • Microsoft SQL Server True False

3. You want to show interlinks between the SAP documents to a customer. Can you

do that? • You can navigate through the icons on the tool bar to show the links True

False • There is no possibility of showing the document links True False • Display the documents using drag and relate and the resulting report

shows the document True False • Display the document and from there you can view through the base

document True False

4. For a certain vendor you want to see the list of the open purchase order, how will you do this?

• Use drag & relate and drag the BP number True False • Open item list True False • Journal entry True False • Document draft True False

5. What are the reports that can be generated using Employee Master Data?

• Absentees Reports True False • Shift Planning True False • Pay- roll Processing True False • Phone book True False



• Creating Employee Master Data True False

6. What are the contents of Software Development Kit of SAP Business One? • DI Server True False • Integration Toolkit True False • DI-API True False • User Interface – API True False

7. To create the customer equipment card

• The item must be serial managed • The automatic create equipment card indicator on general settings • Should have service contracts associated

8. A certain customer wants to order his goods based on lot size, how can he define

this? • In the scenario details of the MRP run • In the planning tab of the item master record • SAP B1 doesn't support this

9. What do the dead periods in the MRP results signify & in what color are they

represented? • Dark gray cells of a requirement exists & too long lead-time • Green text and represent available stock • Red colored and represent low stock

10. A certain employee wants to order a certain item as he finds it completely out of

stock, but when he creates the PO, he finds that it displays the quantity as 4‟ because

• In the item master data the minimum required order quantity is 4 • The quantity of Purchasing UoM is 4 • The Factor 2 is defined as 4

11. A certain item which is defined as an “assembly BOM” has a component out of

stock, to replace one of the items what can be done? • Declare it as sales BOM • Declare it as template BOM



12. A customer has various price lists defined for him. How will the system define the price list for the items?

• Special price, Discount group, Price list • Discount, BP Pricing, Price list • BP and Item specific Pricing, BP specific group discount, Hierarchies,

Price List

13. How many control accounts should be declared? • 2-5 control accounts • As many as you want • 10 accounts • Only 2 control account can be declared in G/L determination

14. What are the mandatory things to be declared using the query wizard?

• Table name True False • Field name True False • Value True False • Database True False

15. For the MRP run, what are the pre requisites in the item master data?

• Planning System True False • Procurement methods (makes or buy) True False • Lead Time True False • Required Purchasing UoM in Inventory Data True False

16. The order intervals for a certain item has to be for every three months, is it possible to

do this? • Go to the Planning Data in Item Master Data and specify the order

interval. Select Define new and in the Inventory Cycle - Setup mention X Days as 90 days.

• Go to the Planning Data in Item Master Data and specify the order interval. Select Define new and in the Inventory Cycle - Setup mention Months as 3.

• It is not possible in SAP Business One



17. How is the Moving Average price calculated?

• The system calculates the moving average price by dividing the total value of the good through the amount in stock.

• The system store the value of the item in a separate layer after a goods receipt and when a goods issue is done the value of the oldest layer is used, then the second last and so on.

• The system calculates on the basis of the standard price set by us. 18. Using the excel templates provided in data transfer workbench, how can the charts of

accounts be transferred? • Enter the chart of accounts template and save it as .CSV file. Import it

using the Data Transfer Workbench • Enter the chart of accounts template and save it as .CSV file. Import it using

the Import from Excel Sheet option • Directly enter the chart of accounts.

19. Which of the following about installments in SAP Business One is correct?

• Installments can only be defined when posting the Invoice • Installments can only be defined in the payment terms window and cannot be

changed in the invoice. • Installments can be defined in the payments terms window and can also

be altered when creating the invoice • Installments can only be defined in G/L Account Determination.

20. How is the due date for a business partner calculated?

• The Due Date for a business partner is calculated based on the metrics defined in the payment system for the business partner.

• The Due Date for a business partner is calculated based on the metrics defined in the payment term specified in the marketing documents.

21. Where in SAP Business One are control accounts defined and/or managed?

• Administration > System Initialization > General Settings

False True



• Administration > Setup > Financial > G/L Account Determination True False

• Administration > System Initialization > Company Details True False • Financials > Chart of +Accounts True

False 22. A company is solely involved in the sales of 2 years warranty items. Which of the

following is correct for a Customer Equipment Card to be created automatically for all sold items?

• Create a service contract template with the type "Serial" and assign it to all sales items (warranty managed) in the item master data.

• Create a service contract template with the type "Customer" and assign it to all Customers in the business partner master data.

• Create a service contract template with the type "Item group" and assign it to all sales items (warranty managed) in the item master data.

• Create a service contract template with the type "Customer" and assign it to all sales items (warranty managed) in the item master data.

23. You are trying to reference a customer equipment card and you keep getting an error

message. The status of the customer equipment card is likely to have been set to • The status of the card is Active • The status of the card is Loaned • The status of the card is In Lab • The status of the card is Closed

24. When is SAP Business One Duty Manager used?

• The SAP Business One Duty Manager is a telephone support service that is used when critical business processes are affected due to system abnormalities.

• The SAP Business One Duty Manager is a telephone support service that is used when business processes are affected due to ineffective usage.

• The SAP Business One Duty Manager is a Hot Line support service that is used critical business processes are affected due to system abnormalities.

25. How is a User Defined Table in SAP Business One identified

• The User Defined Table is suffixed by “?” • The User Defined Table is prefixed by “U_” • The User Defined Table is prefixed by “@”



• The User Defined Table is suffixed by “$”

26. How does the system calculate the stock available in the warehouse • The “In stock” is added with the “Ordered” and “Committed” is

subtracted. • The “Committed” is subtracted from “In stock” • Committed – Ordered • The “Ordered” is subtracted from “Committed” • The “Committed” is added with the “In stock” and “Ordered” is subtracted.

27. Which of the following document types can you create header and footer text for

• Business Partner master data True False • Sales Order True False • Item master Data False • A/P Credit Memo True False

28. How can Mrs. Maggie change the language settings of the SAP Business One

Application? • Administration > System Initialization > General Settings, Display Tab

and then Language field • Administration > Setup > General > Languages • Set the Language in the General Tab of the Business Master Data.

29. Mr. Roger, the accountant, wants to stop the entry in the logistic documents. But he

should be allowed to enter the accounting documents so as to facilitate the period end closing. How can he achieve this?

• Select Yes in the Active field and Yes in the Locked field • Select Yes in the Active field and No in the Locked field • Select No in the Active field and No in the Locked field • Select No in the active field and Yes in the Locked field

30. How many users will be allowed to use the company database at the same time?

• SAP Business One allows only one user to use the company database at the same time.



• SAP Business One allows two users to use the company database at the same time.

• SAP Business One allows three users to use the company database at the same time.

• SAP Business One allows four users to use the company database at the same time.

31. On which side of an account the budget is entered in SAP Business One.

• The budget in SAP Business One is entered in the extraordinary account as the account is expense account.

• The budget in SAP Business One is entered in the credit side of the account as the budget is set for a revenue account.

• The budget in SAP Business One is entered in a revenue side of a revenue account.

• The budget in SAP Business One is entered in the debit side of an expense account.

32. Mr. James wants to create a credit memo that is based on an invoice with installment.

What are the options available for him for applying the credit memo amount to the installment?

• SAP Business One provides the option of Equally applying the amount True False

• SAP Business One provides the option of applying the First Installment of the amount True False

• SAP Business One provides the option of applying the Second Installment of the amount True False

• SAP Business One does not provide any option. True False

33. Company XYZ is facing a critical problem that may cause a system shutdown or data loss. Which SAP Customer Notes is given priority in this scenario?

• SAP FAQ Notes • SAP Top Notes • SAP Hot News • SAP High News

34. What is the methodology or support tool that helps in the operation of the SAP

Business One guides the implementation and management of the system for a long



term basis? • SAP Early Watch Alert • Operation Concept • Support Desk • Escalation Handling

35. SAP Business One allows alternative item row type to be defined for which

document type? • SAP Business One allows alternative item row type in Purchase Order • SAP Business One allows alternative item row type in Sales Order • SAP Business One allows alternative item row type in Good Issue • SAP Business One allows alternative item row type in Sales Quotation

36. When Ms. Rani was using special prices in SAP Business One, she observed blue

rows in the special prices window. What does a Blue row signify? • The item rows are not in stock. • Special discount groups are the row items. • No special prices were defined for the item rows. • The item rows have validity/quantity based special prices defined for

them. 37. Mrs. Pari, CEO, wants to know for whom among the following, Commission is not

calculated? • Sales Employee • Item group • Item • Customers

38. The Customer owns a big warehouse with a large item master data and is also aware

about the Pick and Pack Manager in SAP Business One which facilitates the picking process. But they want to know the status available in the Pick and Pack Manager

• Open status showing the Open Purchase Order True False • Picked status showing the Picked Items True False • Blocked status showing the Blocked Purchase Order from Picking True False • Released status showing the Released Items for Picking True False



39. Mr. Roger, the accountant, is using the opening function utility but there is difference

between the system currency and the local currency defined. What will happen now? • An error message will appear and the system will exit from SAP Business

One. • You must manually convert the balances • The balances are converted automatically • It is not possible to enter opening balances when different system and local

currencies are used in a company 40. While trying to transfer the data from Legacy system using Data Transfer

Workbench, the system encounters an error. What will happen? • Rollback occurs and all data records that are already imported are removed

from the system True False • An error message is displayed and nothing happens True False • The import process stops after a number of errors, yet to be imported records

are stored in an error file True False • The import process stops after a number of errors and all records that have

already been imported are retained in the system. True False

41. What are the features of User Defined Field in SAP Business One • It is used for integration into document templates True False • It is a tool used to generate SQL statements True False • It is used to find objects True False • It is used to format data records True False • It is prefixed by “U_” True False

42. SAP Business One maintains certain levels of authorization so only to authorize the respective user to their respective work only. What are the levels of authorization available?

• None – Level of No Authorization True False • Read Only – Level where documents created by others are available for

reading True False • Full – Level where the entire document are available for reading and

writing True False • Peer – Level of authorization for the peers True False

43. The types of Balance Sheet accounts includes the following except:



• Asset • Equity • Liability • Cost of Sales

44. Where in SAP Business One is the system and local currencies configured? • Administration > System Initialization > Company Details • Administration > System Initialization > General Setting • Administration > setup > Financials > Currencies • Financials > Chart of Accounts

45. When you activate purchase account posting system, the G/L account determination contains additional accounts namely:

• Purchase Account True False • PA receipt account True False • PA return account True False • PA offset account True False

46. ABC & Co make payment for all the invoices in the month end. So they use the

Payment Wizard functionality. Similarly it receives payment at the end of each month. But SAP Business One provides only two possible payment means. What are they?

• Cash True False • Checks True False • Bank Transfer True False • Credit Card True False

47. While implementing SAP Business One for a client, what is the minimum number of databases that should be created?

• Only one database has to be created (Demo) • Two databases have to be created (Demo and Test) • Three Databases have to be created ( Demo, Production and Test)

48. What are the two types of Software Development Kit, tool used to further enhance

the generic system, in SAP Business One? • Implementation True False • Development True False • Configuration True False



• Testing True False 49. What are the valuation methods available in SAP Business One that can be used

by Company ABC as they are following continuous stock system? • FIFO True False • Moving Average True False • LIFO True False • Standard True False

50. While implementing you are trying to create a Purchase Order but are unable to

open the document. You are getting an error saying linking of accounts not done. You found out that the G/L accounts are not determined properly. Where will you determine the G/L accounts so as to enable the option of linking the accounts and the marketing document?

• Administration > Setup > Inventory > Define warehouses True False • Administration > System Initialization > Company Details True False • Administration > Setup > Inventory > Define Item group and choose the

Accounting Tab True False • Administration > Setup > Financials > G/L Account Determination True

False 51. While using the print layout functionality in SAP Business One, which fields are

used to define field labels or headings for the repetitive area? • Variable Field • Calculation Field • Data Field • Text Field

52. While creating Human Resource master data, SAP Business One provides certain default roles. What are they?

• Purchasing True False • Sales Employee True False • Technician True False • Manager True False

53. Mr. John, Production Employee in a Car Dealership Company, purchased a used



car and the management decided to sell the individual components. What type of production order should be created in order to facilitate the above process?

• Standard Production Order • Special Production Order • Sales Production Order • Template Production Order • Disassembly Production Order

54. Company SKY is a commission agent. They raise purchase order to the vendor

when they receive the sales order from the customer. How can this process be brought into effect in SAP Business One?

• Enter the preferred vendor in Purchasing Tab of the Item Master Data. Create a Drop Ship Warehouse. Create an invoice for the customer and the Vendor.

• Enter the preferred vendor in Purchasing Tab of the Item Master Data. Create a Drop Ship Warehouse. Create a Sales order with Drop ship warehouse as the default warehouse and check the Purchase order option in Logistics tab of the sales order.

• Enter the preferred vendor in Purchasing Tab of the Item Master Data. Create a Drop Ship Warehouse. Create a Sales order with Drop ship warehouse as the default warehouse and create an invoice directly as the goods will be delivered by the manufacturer.

55. The company maintains a minimum and a maximum inventory stock. They need

an alert whenever the stock goes below minimum inventory. How can this be implemented in SAP Business One? • Go to Administration > Alert Management and select the alert as Deviation in

Minimum Inventory. The system will alert as soon as there is a deviation. True False

• Go to Report > Query Generator and create a query for deviation in Minimum Inventory. Go to Administration > Alert Management and create a new alert with the query created. True False

• Go to Approval Procedure and set an approval procedure for the deviation in



minimum stock. True False • This is not possible in SAP Business One. True False

56. In a document wizard, which is the target document and which is the base

document in Sales process: • Target: Sales Order, Base: Sales Quotation • Target: Sales Order, Base: Sales Delivery • Target: Sales Delivery, Base: A/R Invoice • Target:Sales Quotation, Base: A/R Invoice

57. What is the purpose of distribution rule?

• This option is used to define the percentage of distribution of expenses to the profit centers

• This option is used to distribute the expenses to the profit centers • This option is used to split the expenses based on the percentage defined

58. What is the purpose of center z (Zero Center) in Profit center functionality:

• The profit to this center is zero. • This is used to store the expense amount before distribution • This is used to store the expenses amount that need not be shown in

the P/L Statement after the distribution of the expenses to the center.

59. What are the fields or options available in a Query Generator window: • Sorting True False • Grouping True False • Query True False • Condition True False • Field True False • Table True False

60. What is the customer receivables aging report used for

• To get details regarding customers under due for a said period. • To be used for calculating the worthiness of the customer. • To analyze the number of sales transactions.



61. When can you obtain a license?

• Immediately after implementation stage but before Go Live. • Immediately after installing the SAP Business One software in the

system • Immediately after the evaluation period of SAP Business is expired.

62. A bicycle manufacturer produces a cycle using the goods purchased. He uses the

standard production order. What type of production order should be created if there is a separate order for a headlight only?

• Standard Production Order • Special Production Order • Sales Production Order • Template Production Order

63. In Budget, which is the scenario checked and forecasted when the budget is initiated.

• Main Budget • Optimistic Budget • Pessimistic Budget • Default Budget

64. What is the functionality used in sales opportunity to enable reporting for a

particular region? • Territory • Region • State • Country

65. Where is the path for documents linked in SAP Business One?

• In the General Settings under Administration • In the Company Details under Administration • In the System Initialization under Administration • In the General Settings under System Initialization under

Administration

66. What are the row types available in Purchase Order? • Regular Row Type True False



• Subtotal Row Type True False • Alternative Row Type True False

67. The sales manager should approve the sales order when the general manager is not there. How can this be implemented.

• Use the Approval Procedure functionality by setting the document as sales order and situation as always.

• Use the Alert Management for setting an alert when approval required. • Create the approval stage with No of Approvals as 1 and listing both

the sales and general managers’ name. Setting the Approval Procedure for Sales Order.

68. A finance manager will approve the journal entries before they are posted. How can the employee facilitate this situation in SAP Business One?

• Journal Entry • Journal Voucher • Recurring Posting • Posting Templates

69. What are the properties of a Sales Quotation?

• Succeeded by Sales Order True False • Can be deleted if not linked to open purchase order True False • Has to be closed manually. True False

70. The status Locked = yes closes the posting period. No more postings can be made.

• True, postings cannot be made. • False, Postings can be made.

71. The status Active = no in a posting period prevents automatic postings from being made from sub ledger accounting.

• Yes, it is possible • No, it is not possible

72. A maximum of 12 posting periods is allowed.



• Yes, 12 postings are possible • No, it is not possible

73. _______________ contains the total balances of all the associated sub ledger

accounts • Control Accounts • Revenue Accounts • Expense Accounts • Extra Ordinary Accounts

74. Do we have the option of displaying account balances based on Control accounts?

• Yes, we can activate this by making the settings in the Administration > System Initializations > General Settings

• No, it is not possible in SAP Business One 75. What are the options available under Updating Special Prices globally?

• Change Discount, Change Price, Refresh by Price List, Delete. • There is no option available in SAP Business One

76. For copying special prices from one business partner to other ones the following

copy rules exist except • Replace All Items • Replace Only Existing Items • Do Not Replace Items • Replace the Items based on the Item Group

77. Is integration possible between mySAP Business Suite and SAP Business One?

• Yes, depending upon the requirement of the company • No, it is not possible.

78. The company has various warehouses and would like the delivery of goods to the respective warehouses. Hence separate purchase orders have to be created. How can this be implemented?

• Landed Cost functionality can be used. • Split Purchase order functionality can be used • This option is not available in SAP Business One.



79. The customer follows a system of purchase requisition in the purchase process. Is

it available in SAP Business One? • Yes, Purchase order is purchase requisition in SAP business one. • No, Add-On has to be created for the purchase requisition. • It is not available in SAP Business one.

80. The customer organizes certain special events and would like to track the

expenses and revenues incurred in the particular event. How can this be initiated in SAP Business One?

• Use the Profit Center functionality • Use the Posting Templates functionality • Use the Projects functionality

81. In case of non availability of a stock, the company should be able to offer a

similar product for sale. How can this be implemented? • We can use the Formatted Search functionality • We can use the Alert Management functionality • We can use the Alternative Item functionality

82. Previously all stock was posted only to the three stock accounts raw material,

work in progress and finished products. In future, each item group is supposed to have its own stock account. How can this be implemented?

• While creating the chart of accounts, separate stock accounts should be created for each item.

• While creating the chart of accounts, separate stock accounts should be created for each item group.

• Account Segmentation option can be used to bring this into effect • This is not available in SAP Business One

83. What are the basic initializations to be created along with the customer?

• Defining Chart of accounts True False • Configuring document settings True False • Maintain print preferences True False



• Set G/L Accounts Determination True False • Define Project users True False • Assign Authorization True False • Data Migration True False

84. The following are the Internet Support services except:

• Problem Processing • Notes database • Remote Support • Escalation Handling

85. When using Account Segmentation, what do we have to do in order to create the

segments in the chart of accounts? • Create the chart of accounts with the segments required by the company • Use the account code generator to create the segments.

86. While implementing the SAP Business One, we face a problem in the definition

of chart of accounts when a User Defined Chart of Accounts is selected. In what levels can we have active accounts?

• We can have active accounts from Level 2 through 5. Level 1 will always be title accounts

• We can have active accounts from Level 1 through 5. • We can have either active or title accounts from Level 2 through 4.

Level 5 will always be active accounts. 87. What is the procedure followed in physical inventory functionality of SAP

Business One? • Use the system to print out the inventory documents True False • You perform the actual count True False • You record the count results in the system True False • You post the stock differences True False • You do material revaluation True False

88. The customer lives in a place where there is no branch or warehouse available for

the company. How can this situation be handled?



• Consignment Warehouse functionality should be used • Drop Ship Warehouse functionality should be used • General Warehouse functionality should be used • Physical Stock functionality should be used.

89. The Activities functionality in SAP Business One has the following functions

except: • Link to document • Attachments (such as Microsoft Word files) • Activities Reporting • Link to Master records • Reminder Function • Service Calls

90. The company is purchasing goods from the foreign vendor. While defining the

item cost of the item, the cost consists only of the cost at which the item was purchased for. Other costs like Custom, Shipping, Insurance, so on have to be added to enable the correct valuation of the item cost. What are the options available in SAP Business One for this scenario?

• Good Issue document can be used for the valuating the item cost. • Good Receipt document can be used for the valuating the item cost. • Material Revaluation document can be used for the valuating the item

cost. • Landed Cost document can be used for the valuating the item cost.

91. In addition to the documents created in the system, there are certain documents,

received from the branch, that have to be entered during month end? How is this possible in SAP Business One?

• You can maintain different document series to distinguish between the documents from various branches. True False

• You can use the manual option in the documents to facilitate the entry of the voucher number as present in the physical document. True False



• You can continue with the already present numbering series. True False

92. The Licnse Manager provides two kinds of checks when a user accesses a form in

SAP Business One. What are they • License check controls if you have brought the transaction from SAP True

False • Authorization check controls if you have granted the transaction to the

user. True False • Add-On Check controls if the add on is under the present license. True

False 93. What is the procedure of requesting and adding a License in SAP Business One?

• Enter the settings of the License Manager and receive the Hardware Key from the mother board of the server. True False

• Access the SMB Portal and enter the License request. True False • SAP generates the license and sends it as an attachment in email. After

receiving the license file, enter the settings of the license manager, browse for the license file and select Import License File. True False

• It is not necessary to request for the license as evaluation version can be used for as many days as possible True False

94. How does SAP divide the market generally for small and midsize businesses?

• SAP divides the small market as Small companies that does not maintain balance sheet True False

• SAP divides the small market as Advanced companies True False • SAP divides the small market as Sophisticated companies True False • SAP divides the small market as Large Companies True False



95. What is the meaning of (*) in the payment screen of the payment document? • An asterisk is displayed in the line of every invoice or installment

whose due date has passed. • An asterisk is displayed in the line of every invoice or installment whose

posting date has passed. • An asterisk is displayed in the line of every invoice or installment whose

document date has passed • An asterisk is displayed in the line of every invoice or installment whose

system date has passed 96. The company uses Payment Wizard to process outgoing and incoming payment.

But while running the Payment wizard, there are no results viewed even after payment method is mapped in the business partner master data. What could be the problem?

• The payment method was not selected in the payment default window. • The payment method is not defined in the payment wizard scenario. • There are no open invoices for payment. • The business partner is on hold or not active.

97. State whether the following statement is true/ false?

You can add a journal entry to a journal voucher only if the items on the credit and debit side balances True False

You can’t post individual journal entries from a journal voucher to the general ledger True False.

98. When you define the cash discount

You can assign cash discount rates to certain day ranges added to the posting date to which the rates apply. True False

You can define fixed cash discount lines (fixed day of the month, number of month) to be added to posting date True False

99. Mr. John Smith the Managing Director of the Company would like to remind his

customers payment. How he can avail this facility in SAP Business One? Highlight Customer's in the Customer Receivables Aging Report and

choose Export to M. S Word, the system automatically generates payment reminders for selected customers. True False

The system Automatically calculates interest rates for the period after4 the due date if you specify so using the dunning system True False



This facility is not possible as these transactions can be done manually True False

100. When the system performs an automatic reconciliation,

The system reconciles all items whose amounts match and whose posting dates do not differ by more than the number of days specified in the variation in days field True False

The system reconciles all items whose amounts as well as the posting dating date or the due date match True False

The system reconciles all times whose amounts and one of the reference fields in the last X fields month can be freely defined in the relate to X last character field True False

101. Mrs. White an accountant receives the post dated checks before they are

due, how she can handle the transaction. Choose Banking >Deposits > Deposit and then the checks tab, Enter a

special account for post dated checks as the bank account. Choose Financials > Posting Templates> Choose Banking > Deposits > Postdated checks > Check deposits to create

a journal entry.

102. When posting the outgoing payments made with different payment means which of the following payment means are possible

a) Cash b) Credit Card c) Check d) Bank Transfer

A,B,C,D B, C C, A A,C

103. Mr. Preth wants to issue the same type of check regularly , how he can do

this in SAPB1? Use the check for payment document transaction to create the check for

payment document as a draft and use this draft as a template True False To transform a check draft into a check for payment use Banking >

Outgoing payment >check for Payment Drafts True False To use the Banking> outgoing Payments> Print Preference True False



104. Company xyz receive a check from a customer, you create an incoming

payment with the payment means check for the customer that closes the open invoice on the account and posts the check into Bank (To change to cash)

• Deposit the check to the bank to cash it , you use the deposit transaction to create a journal entry that debits the bank account and credits the check account.

• It is not possible to do this immediately • Deposit the check to bank to cash it and it is not possible to create a

journal entry that debits the bank account and credit the check account.

105. Mr. Tiny Wilson deposits the postdated checks before they are due His credit limit will increases because he deposits the postdated checks

before they are due His credit limit will not increase as there is no such transaction is possible.

106. Can you directly use the checks for payment transaction to create a check

for payment document that is not linked to an Invoice Yes No

107. Where you will define and maintain the payment terms.

• Administration >setup > Business Partners > Payment terms. • Administration > system initialization > company details • Financials > Edit chart of accounts >payment terms • Administration> system initialization> General settings>BP Tab

108. When you create a credit memo with reference to an invoice with installments , the system must assign the credit memo amount to the installments . You decide in the Credit Method Field how the system handled this assignment

Equally: The system distributes the credit memo amount equally to the installments.

First Installment: The system assigns the credit memo to the first installment , the second and so on,

Last installment : The system assigns the credit memo to the last installment , the last but one and so on

First installment : the system assigns the credit memo to the last installment , the first, the second and so on

In the invoice itself you can view and modify the installments number and division.

109. Can you define a maximum amount for over and underpayments

Yes No



110. If yes this is relevant when small differences exist between the payment

and the balance due True False

111. Exchange rate fluctuations can cause exchange rate differences when you

pay invoices in foreign currencies True False

112. ------------------------ is dedicated for printing your checks on predefined

check stock which is also pre-numbered. Overflow check stock. Overflow Blank Paper Blank paper

113. Ms Rose the accountant , requests the finance department to create an A/P

Invoice as one of their vendors requests with the past due date. How you will execute this task.

Create an A/P invoice for any domestic vendor whose due date is one month past. You can post this invoice into the current posting period and just manually change the due date.

Create an A/R invoice for any domestic vendor whose due date is one month past. You can post this invoice into the current [posting period and just manually change the due date.

114. What options does SAP Business One offer for performing internal user reconciliations?

Manual reconciliations Automatic reconciliations Reconciliations using the reconciliation wizard Only Manual reconciliation is possible Automatic is possible only when there is an integration between SAP B1

& SAPR3

115. When you could not carry out reconciliation immediately when the payment was received whether internal reconciliation s might even be required now and again for business partner accounts

• True • False

116. Mr. Yuan finds an additional increase in the totals on the debit and credit



sides when posting the transactions, even though he tries to correct the balance of the accounts. Can you identify why it exists?

• In the implementation process there is a error shows the system doesn't accept reverse transactions.

• Due to the recurring postings template problem • Due to standard reverse transactions causes the system to post the

debit in error as a credit and the credit in error as a debit. This corrects the balance of the accounts.

• Reverse transactions with negative amount causes the system to post the debit in error as a negative debit and credit in error as a negative credit. This not only corrects the balance but also the totals.

117. In account segmentation up to a maximum of nine dimensions can be set

and we use Account Code Generator to create the segments. True False

118. A G/L account can be defined as a control account. The following are the

reasons for creating control accounts. a) To provide a link between the business partner master data and the general ledger. b) For certain transactions such as transactions with Bill of Exchange c) To display the accounts balance based on the control accounts

A,B,C B, C C, A A,B

119. Certain closing operations must be carried out by the accounting department at the end of every period. You can use the adjusted data to compile company reports and produce the required statuary statements

• Yes, it is possible in SAP Business One • No, it is not possible

120. How many sub-periods can be defined in a fiscal year? • Only one sub period • Only two sub periods • Only four sub periods • Any number of sub periods • All the above.

121. Where can you define a new posting period • Administration -> System Initialization - > General Settings

Administration ....Sytem Init.......Posting Periods



• Administration -> System Initialization - > Company Settings • Administration -> Setup -> Financials -> Period Indicators

122. The status Active = no in a posting period prevents automatic postings from being made from sub ledger accounting.

• True • False

123. Do we have the option of displaying account balances based on Control accounts?

Yes, we can activate this by making the settings in the Administration > System Initializations > General Settings

No, it is not possible in SAP Business One

124. The system post the acquisition tax on the __________ side of the account for output acquisition tax, and posts the same amount for input acquisition tax.

Credit , Debit Debit, Credit Both Credit Both Debit

125. The tax group in the business partner master data always overwrite the tax

group from the item master data True False

126. The value added tax (VAT) is calculated as the balance of the sales tax and Input tax. The sales tax represents a ___________ by the company to the tax authority and the input tax represents a ____________ on the part of the company in relation to the tax authority

Liability, Receivables Receivables, Liabilities

127. Where can you get the list of all journal entries that are scheduled to be

reversed today? Financials -> Chart of accounts Financials -> Financial Report Templates Financials -> Reverse Transactions Financials -> Journal Entry



128. One purpose of the automatic reversal is the easy reversal of adjustment postings that are made for the period end closing. This is facilitated in SAP Business One through the following way:

You post adjustments at the last day of the of the old period and enter the first day of the new period as reversal True False

You create the period end closing reports based on the adjusted general ledger True False

You reverse the adjustment posting with reverse transactions True False You post adjustments on the first day of the of the old period and enter the

first day of the new period as reversal True False

129. The system defaults the exchange rate differences accounts defined in the Realized Exchange Difference Gain field on the ______________ tab and the Realized Exchange Difference Loss field on the ___________ tab

Sales, Purchase Purchase, Sales Both Sales Both Purchases

130. In your company, local currency is different from the system currency,

hence exchange rate difference occurs. We can approve or reject these differences under

Financials -> Exchange Rate Difference Financial s -> Conversion Difference Financial s -> Currencies

131. __________________ report always takes the complete balance of the

account as the basis of calculation Balance Sheet Profit and Loss Statement Trail Balance

132. If a customer does not pay its liability after a certain number of days after

the due date, the liability is considered to be _________________ Bad Debts Doubtful Debts Receivables Liability

133. Financial report template has exactly ____________ levels

• Two • Three • Five • Twelve



134. The level of certainty with which an account balance is relevant to the cash flow is applicable for

Security Cash Inflow Cash Outflow Balances

135. Mr. John wants the totals of the G/L accounts to be displayed on a higher

level, you can make the higher titles invisible by selecting the Dummy title indicator

True False

136. Mr. X wants to assign the license to the named user after the license file is

imported through the license manager. This is possible in SAP Business One, only if he is a

• Multi User • Super User • User • Manager

137. License Administration in SAP Business One consists of the following

a) Total Number of Licenses b) Number of Licenses not yet assigned c) Begin Date and Expiration Date d) Hardware key and License Manager Number • A,B,C,D • B,C,D • A,B,C • A,C,D

138. The service provided by SAP Business One service manager are a) SAP Business One Backup Service b) SAP Business One Mail Service c) SAP Business One License Manager d) SAP Business One Authorization Service • A,B,C • A,B • A,B,C,D • A,C

139. What is the advantage of backup service over a backup using the



Microsoft SQL Enterprise Manager? • Backup service also includes the directories in the general settings

(Attachments, Images and Microsoft Excel files) • Backup service first compresses the selected company databases in a

temporary folder and then transfer a fully zipped folder into the backup directories

140. SAP Business One allows faxes to be sent. To enable this _____________ is the software to be purchased separately and installed.

• MightyFax 3.40 • Symantec WinFax Pro 10.0 • RKS Fax 1.13 • FaxMail for Windows 07.06.15

141. After activating Data Ownership authorization, every document has the

following “ Owning Filtering Active” options of • No Filtering True False • By Header and Line Owners True False • By Header Only True False • By General Ownership True False

142. What are the sections available in the SMB Partner Portal?

a) Press Digest b) What's New on the Portal c) One-Click Service d) Early Watch Alert • A,B,C • A,B,D • A,B,C,D • A,C,D

143. What are the sections available in SMB Customer Portal?

a) Press Digest b) Main Area c) One-Click Service d) SAP Business One – Hot News • A,B,C • A and B • A,B,C,D • A and C



144. What are the activities that a super-administrator can perform?

a) Creating Messages b) Requesting License c) Searching for Notes d) User administration e) Training Booking f) None of the above • A,B,C,D • A,B,C,D,E • A and C • A and B

145. The Support Service and the tools offered by SAP Business One Support

are: • Telephone Support True False • Internet Support True False • SAP Early Watch True False • Support Desk True False • Mail Service True False

146. Mr. Y is facing a critical problem, wherein the business is not affected but

the function is not available or the work is not done properly. What is the priority to be set?

• Very High Priority • High Priority • Medium Priority • Low Priority

147. In some cases, it is necessary for SAP Support to access the customer

system to analyze and solve a problem. What is the name of the remote support provided by SAP to facilitate this case?

• Internet Support • Early Watch Alert



• Support Desk • WebEx

148. Mention the colour for the following ratings in SAP EarlyWatch Alert:

• EarlyWatch detected potential problem: Yellow • EarlyWatch did not detect any severe problem: Green • EarlyWatch detected severe problem: Red

149. The steps followed in Data Migration are

• Data Extraction • Data Mapping • Data Mining • Data Import • Data Export

150. ______________ collects information, messages and error messages of

upload process in Data Migration. • Inbox • Log Management • Change Log • Data Transfer Workbench

151. The following the menu paths wherein we will define the opening

balances except • Administration -> System Initialization -> Opening Balances -> G/L

Accounts Opening Balance • Administration -> System Initialization -> Opening Balances -> Business

Partner Opening Balance • Administration -> Setup -> Financials • Inventory -> Inventory Transaction -> Initial Quantities, Inventory

Tracking, Stock Posting. 152. ____________ is the watermark that is printed in the documents when the

document is not added. • Print • Fax • Draft • Layout

153. The following are several document areas having different roles within the print layout except:

• Page Header and Footer • Start and End of Report



• Repetitive Area • Adjustment Area

154. The following are the field types of the print layout designer except:

• Text • Picture • Barcode • External Data • Database

155. The following are the predefined alerts except:

• Deviation from Budget • Deviation from discount (in %) • Deviation from Percentage of Gross Profit • Deviation from Commitment Limit • Deviation from Credit Limit • Minimum Stock Deviation • Deviation in the Inventory Valuation Method

156. Approval Procedure allows you to model an electronic approval procedure

with SAP Business One. When a document is created in the system, the system checks the Approval procedure condition. If condition not met, the system will send an alert to the person who has to approve the document. True False

157. The two Approval Procedure Reports are Approval Stage Report and

Approval Template Report. True False

158. In the Formatted Search Option, what are the search options available? • Existing Value • Variable Entry • Reference to Screen Entries • With Item No

159. In the formatted search, the syntax for reference to screen entries is $[Table name. Field name] and $[$Field's item number. Field's column number. Number/Currency/Date/0]. True False

160. What are the two options available in the Automatic Filling of Fields: Refresh Regularly Display Saved Value



161. What are the tools available in SAP Business One that are used to create the necessary SQL statements:

Query Wizard, Query Generator

162. The Query Wizard is a user friendly one-screen interface for creating an SQL statement. The system displays the SQL commands so that you can edit them directly. Knowledge of SQL is an advantage. True False

163. The Query Generator provides a step-step guide through the process of

creating a query. The system generates the SQL statement in the background and keeps them permanently hidden. The user does not require SQL knowledge. True False

164. The _______________ extends along the entire lower edge of the SAP

Business One Main Window and contains various text fields. • Menu Bar • Tool Bar • Main Menu • Status Bar

165. To access all the queries available in the system, Query Manager can be

opened using the path, Tools -> Queries -> User Queries. True False 166. The user defined fields and tables are stored in the database under the

description @ and U_title respectively. True False

167. The user defined fields can be used for the following purposes: For Integration into the Document Templetes To use in reports(queries) To find objects To store additional information such as pictures, files and hyperlinks

168. To link a user-defined table to the user-defined fields, the ___________

indicator is used. Set Linked Tables

169. Company XYZ uses continuous stock system, what are the costing



methods that XYZ can use to manage its stocks. • FIFO • LIFO • Moving Average • Standard Price

170. Can I create purchase requisition in SAP Business One? True False 171. What are the implications of creating a Goods Receipt (that is based on a

Purchase Order)?

- As a result of the accounting effect of the Goods Receipt PO, both the purchase order and the Goods Receipt PO cannot be amended.

True False

- The Inventory status is updated. True False - Items that are already copied in full or partial are displayed in light gray in the purchase order

True False

172. What are the implications of creating an A/P Invoice?

173. Can I reverse a transaction that has already affected my stock quantity and

value? True False 174. Does SAP Business One allow for partial and over deliveries? True or

False

175. ____ __________is a functionality that allows you to split a purchase order into child purchase order especially when dealing with more than one warehouse.

Split purchase Order

176. ____ ____________ functionality in SAP Business One allows you to calculate the actual cost price of an item based on added costs incurred such as

The A/P Invoice cannot be changed True False If the A/P Invoice is based on a Goods Receipt PO, then only the values gets updated; else stock quantity is also updated.

True False

Items that are already copied in full or partial are displayed in light gray in the base document

True False



custom duties, insurance, tax, etc. Landed Cost

177. The base document for the landed cost process is the

___________________ • Goods Receipt PO. • Purchase Order • Sales Order

178. Moving Average Price is equal to • Total Cost / Total Stock • Total Cost / Available Stock • (c)Total Cost / Committed Stock • Total Cost / (In stock – ordered + Committed Stock )

179. One of your company vendor wishes to purchase your products, the SAP

B one allows • This is possible by using the same BP master Record. • SAP B1 does not support this transaction. • This is possible by creating LEAD master Record. • This is possible by creating different Customer and Vendor master

Record. 180. Mr. Raju wants to classify the materials which he purchase from vendors

.He can perform this transaction in SAP B1 by

Grouping the items by Item Group and Manufacturer True False Grouping the items by Properties and User defined fields True False Grouping the vendor group True False Grouping by customer group True False

181. Mr. X wants to create a service for the customer as an item master data.

Whether SAP B1 offers this function – True or False 182. “Icon with little globe on the right” indicates that

• Translatable field to other language. • Translatable field to other currency. • It’s not a translatable field.



• Its user defined field.

183. __________ can be copied even if it has been closed. • Sales Quotation • Purchase Order • Sales Order • None of the above

184. Mr. Y posted a Credit Memo but it does not change the quantity because • Due to Error in posting • Block the stock posting • Its Value based.

185. __________ is the clearing the document for Goods Receipt PO. • Purchase Order • A/P Invoice • Goods Return • A/P Credit Memo

186. The Activity can be set in SAP B1 for the following except • Phone Call • Tasks • Meeting • Fax • None of the above

187. One of the user want the details of geographic location to be stated in the

SAP B one, so that it can be used in further documents • Assign in BP Master Data and this will be reflected in Sales

Opportunity only. • Assign in Item Master Data and this will be reflected in Customer

Equipment Card only. • Assign in BP Master Data and this will be reflected in Sales

Opportunity and also in Customer Equipment Card. • This is not possible in SAP B 1.

188. A ___________ and _________ can be changed or canceled after they

have been created • Quotation, Sales Order • PO, SO



• Purchase Quotation and order

189. In SAP B 1 the last purchase price list gets updated when you post one of the transaction

A/P Invoice True False Work Order True False Purchase Order True False Data Import True False

190. The manager wants to copy the special prices to one of his customer, he

Copy special price with replace of all items True False Copy special price with replace of existing item

True False

Copy special price with not replacing the item

True False

Copy special price with hierarchies True False 191. The order of Pricing in SAP B one is

1. Discount Groups 2. Do Hierarchies and expansion for price list exists 3. Price Lists 4. Does the BP and item specific Special Price exists • 4-3-2-1 • 4-2-1-3 • 2-4-1-3 • 4-1-2-3 • None of the above

192. Batch Number Status are

• Released • Not Released • Not Accessible • Locked • Unlocked



193. _________ is used in sales and purchase documents, while ______ is used only purchase documents.

• Manufacturing Number , BP Catalog Number • BP Catalog Number ,Manufacturing Number • Customer Number , Vendor Number • Serial Number ,Batch Number

194. In the SALES and ASSEMBLY BOM,

• SALES BOM should be sales item whereas the ASSEMBLY BOM should be assembly item.

• SALES BOM should be assembly item whereas the ASSEMBLY BOM should be sales item.

• SALES and ASSEMBLY BOM cannot be an inventory item. • SALES and ASSEMBLY BOM can be a purchase item.

195. Check and select the correct Accounts Posting for the following

transactions (Dr / Cr) • Goods Issue - (Stock account and Inventory Offset Increase Account) • Goods Issue for production (WIP Account & Inventory Offset

Decrease Account) • Goods Receipt - (Inventory Offset Increase and Decrease Account) • Goods Issue - (Stock account and Inventory Offset decrease

Account) 196. Select the input for MRP

Forecast and Production Order True False Sales Order / AR Invoice. True False BOM True False Inventory True False

197. Contract Type can cover

• Part • Labor • Travel • All the Above

198. In MRP transaction, the following colors indicates (Select the correct one)

• Pale Gray – Active Period / No Activity • Dark Gray - Active Period / Dead Period • Red – Item extended its due date / Excess item



• Light Yellow – Active Period / Dead Period 199. The manager wants to monitor the performance of problem solving by the

technician. How to do this transaction in SAP B one? • Service ------ Service Reports -------Performance • Service ------ Service Calls Report • Service ------ Service Reports -------Average Closure time • Service ------Service Report --------Problem Solving

200. Which of the following statements is true regarding the lead business

Partner?

Leads can be used in CRM functions in SAP B1. True False For Leads we can create Orders and Delivery only . True False Leads may effect on Accounting True False

201. Service can also be defined as items – Comment on this

No. It is not possible in SAP B1 True False Yes it is possible in SAP B1 True False Yes it is possible to create but they are relevant for purchase only True False Yes it is possible to create but they are relevant for sales only True False

202. You use several warehouse and want to transfer stock from one warehouse

to another. You use this option to model a • Dropship transaction. • Consignment Transaction • Initial Stock Transaction

203. The Company has a list of items .Is there is any option if the user want to

choose the list of items starting with some alphabet.

No. It is not possible in SAP B1 True False This is possible by keeping find mode and give that alphabet and then find

True False

This is possible by keeping find mode and give that alphabet with * and then find

True False

This is possible by keeping find mode and give * and then find True False 204. The draft documents can be used again and again for additional postings –



True False 205. The company wants to combine rows with the same item in common rows

in the marketing document. How is this possible in SAP B1?

In order to group different rows by items , choose Summary Type : By Items

True False

In order to group different rows by items , choose Summary Type : By Rows

True False

In order to group different rows by items , choose Summary Type : By Item Group

True False

Not possible in SAP B1 True False

206. When Employee wants to create a master record for a non inventory items,

The inventory tab will be grayed out so that he could not enter the details True False The inventory tab will not disappear True False The inventory will appear there as system needs it for G/L Account Determination

True False

207. To reverse a specific Goods Receipt PO, provided that an A/P invoice has

not yet been created for that Goods Receipt, the employee should create • A/P Credit Memo • A/R Credit Memo • Goods Return • Cancel the Goods Receipt PO

208. When the company receives the goods with reference to Purchase order, it

can a. Increase the quantity in Goods Receipt PO than in Purchase Order True False b. Additional items can be also entered in goods receipt. True False c. Decrease the quantity in Goods Receipt PO than in Purchase Order True False 209. When the company receives the partial goods with reference to Purchase

order, a. The Status of Purchase Order should be change to Closed Status ( Tru False



Manually) e b. The Status of Goods Receipt PO should be change to Closed Status ( Manually)

True

False

c. The Status of Purchase Order will be change to Closed Status automatically

True False

210. If committed stock is greater than Ordered stock, assuming that there is no

in stock in the company, the available stock a. The available stock would be positive and it is displayed in red color True False b. The available stock would be negative and it is displayed in red color

True False

c. Since there is no in stock , there is no possibility of this transaction True False 211. The company has arranged a delivery by phone for some items with the

vendor. The vendor delivers the goods and encloses the invoice. How will post the entire transaction in the system in just in one step?

• Only A/P invoice

212. The functions of “Activity” in CRM is that it can • Link Activity to a document from activity itself • Link Activity to business partner or material master record • Plan an activity • All the above

213. Regarding the Number of Stages in Sales Opportunities, • The Number of Stages is limited • The number of stages depends upon the vendor • Many Stages as you want for that lead.

214. To delete a lead master data for whom the company has made a sales

opportunity (open), the transaction should be such that • First Remove the Sales Opportunity then remove the Lead Record • First Remove the Lead then remove the Sales Opportunity • Remove the Lead Master Data Directly. • It’s not possible in SAP B1.

215. The Pre-requisites for sales to one time customers are

a) The customer are allowed to make partial payment b) The customer does not need documents such as an order or

delivery note. c) The customer are not allowed to make partial payment



• Only b and c are correct • Only a and c are correct • Only a and b are correct • a,b and c are correct.

216. The Reverse Link in the Alternate Items indicates • Both Items are alternate item for each other. • Both Items are not alternate item for each other. • There is no reverse link transaction in SAP B1.

217. When the employee create a sales order and enter a quantity for a item ,

which is less than available quantity for this item, a. Automatic Item Availability Check windows comes up once you have activated it in the Administration or Item Availability Check windows comes up once you have activated with a right click on the line item. once you have not activated it in the Administration

True False

b. Item Availability Check will not be activated True False 218. When you create an A/R Credit Memo with reference to the A/R Invoice,

The system corrects both the quantities and values in A/R invoices True False The system increases the stocks of the credit item. True False The system credits the credit memo value to the customer's account in the G/L

True False

The system corrects the revenue by the same amount True False 219. In the __________ process, the stock does not arrive and exit from the

company. The company serves only as an agent and receives the commission. • Dropship • Nettable • Consignment • Special Sales

220. Suppose if a purchase order is to be issued that can be deleted later, what is

the procedure: • Purchase order can be deleted before it is despatched



• Po can be deleted at any time • Po should be saved as a draft and then can be deleted, after it is

added.

221. Whether the employee will be able to work with automatic Item Availability Check for a Sales Quotation? True False

222. The Prices defined in the price lists are ________________ prices

• Special • Discount • Net • All the above

223. Service Contract should be made manually for ______________ service in SAP B1.

• Serial • Customer • Item Group • b & c • A & b

224. Stock counting with negative difference and negative opening balance are _______________ transaction in SAP B1.

• Release • Receipt • Release and Receipt Transaction

225. The color indication of an inventory movement in a Batch /Serial Transaction is

• In: Green • Out: Red • Allocated: Yellow

226. In unit of measurement, when the setting is kept as Base unit as Yes, the

quantity indicates ____________ • Inventory unit of measure • Purchase unit of Measure



• Package unit of Measure

227. The type of BOM that can be only used for MRP and Production Order? • Template • Assembly • Sales • Special • None of the above

228. Manual and Back flush are the two methods of ______________________

• Goods Receipt • Goods Return • Goods Issue

229. The recommendation of MRP wizard depends upon the procurement method defined in the planning of an item master record. True False

230. It is recommended to create the journal entry in Landed Cost functionality

before we sell any imported items in order to: • Calculate the correct Cost Price of the items.

231. __________________ provides you with an overview of all the opportunities that are currently open. It also indicates the sales potential, sales employee responsible and so on.

• Opportunities Forecast Report • Stage Analysis • Source Distribution Over Time Report • Opportunities Pipeline Analysis

250 questions

Documents

true false pay

true false shift

document true false

base document true false

sap r3

sap documents

databases sap

tb1100 sap business