25live · 2020. 1. 16. · sm smith hall (biol) sarah grue [email protected] 410.704.3043 sm smith...
TRANSCRIPT
1 | P a g e Student Requestors – January 17, 2020
25LIVE OVERVIEW
Page
Workflow in 25Live .......................................................................................................... 2
Review Home Screen ...................................................................................................... 3
Search Available Locations ............................................................................................. 4
Search Your Events & Requests ....................................................................................... 6
Search by Your Organization’s Name .............................................................................. 9
Create an Event/Request a Campus Location .................................................................. 11
Noteworthy ..................................................................................................................... 13
Location Approvers ......................................................................................................... 14
Planning Deadlines .......................................................................................................... 16
2 | P a g e Student Requestors – January 17, 2020
25LIVE WORKFLOW IN 25LIVE
Room assignments in 25Live.
No E-mail Messages
Real Time/Less Time
Less Hands
25Live forwards your requests for classrooms or event space directly to the location approver. The location
approver will review your request to ensure it’s the right room for the right meeting/event.
Requestor
• Requestor enters classroom/room request into 25Live, populating the required information.
• Requestor can view availabilities to make a better location choice.
Location Approver
• Location Approver reviews/approves (or denies) request. May ask for more information from you.
• Location Approver assigns the classroom/room or assigns another more appropriate room.
ECS
• ECS is notified of all room assignments except those for Campus Recreation Sports (Burdick Field & Gyms) and those rooms within the Center for the Arts and Stephens Hall Theatre. Currently ECS is sending e-mail confirmations.
• At any time, requestor may sign into 25Live to check the status of his/her request(s).
3 | P a g e Student Requestors – January 17, 2020
25LIVE MOBILE VERSION – HOME SCREEN
https://25live.collegenet.com/towson/mobile.html
Review Home Screen.
4 | P a g e Student Requestors – January 17, 2020
25LIVE MOBILE VERSION – SEARCH FOR AVAILABLE LOCATIONS
https://25live.collegenet.com/towson/mobile.html
Search by Locations – Check Availability.
Use Exact Room Number, Pre-Defined Search, or Keyword
Exact Room Number or Use a Pre-Defined Search
5 | P a g e Student Requestors – January 17, 2020
25LIVE MOBILE VERSION - SEARCH FOR AVAILABLE LOCATIONS
https://25live.collegenet.com/towson/mobile.html
Type a Keyword
o Ballroom, Computer, Conference, Field, Gym, Lab, Lawn, Lecture Hall, Pavilion, Seminar.
6 | P a g e Student Requestors – January 17, 2020
25LIVE MOBILE VERSION – SEARCH YOUR EVENTS & REQUESTS
https://25live.collegenet.com/towson/mobile.html
Search for Events & Requests.
Using the Event Name or Requestor’s Search
7 | P a g e Student Requestors – January 17, 2020
25LIVE MOBILE VERSION – SEARCH YOUR EVENTS & REQUESTS
https://25live.collegenet.com/towson/mobile.html
Search for Events & Requests.
Using the Event Name:
8 | P a g e Student Requestors – January 17, 2020
25LIVE MOBILE VERSION – SEARCH YOUR EVENTS & REQUESTS
https://25live.collegenet.com/towson/mobile.html
Search for Events & Requests.
Using the Requestor Search:
All of the requests you have made will appear.
9 | P a g e Student Requestors – January 17, 2020
25LIVE MOBILE VERSION - SEARCH EVENTS & REQUESTS SCHEDULED BY YOUR ORGANIZATION
https://25live.collegenet.com/towson/mobile.html
Search for Events & Requests Scheduled by Your Organization.
10 | P a g e Student Requestors – January 17, 2020
25LIVE MOBILE VERSION - SEARCH EVENTS & REQUESTS SCHEDULED BY YOUR ORGANIZATION
https://25live.collegenet.com/towson/mobile.html
11 | P a g e Student Requestors – January 17, 2020
25LIVE MOBILE VERSION – CREATE AN EVENT – REQUEST A CAMPUS LOCATION
https://25live.collegenet.com/towson/mobile.html
Create an Event – Request a Campus Location
The Event Wizard will open. Complete the form in its entirety. As you complete the form, your information will
populate on the window to the left.
12 | P a g e Student Requestors – January 17, 2020
25LIVE MOBILE VERSION – CREATE AN EVENT – REQUEST A CAMPUS LOCATION
https://25live.collegenet.com/towson/mobile.html
Create an Event – Request a Campus Location
Always enter a meaningful Event Name. This will help you search and locate it later.
Type a keyword in Search for Locations, e.g.,ballroom, computer, conference, gym, lab, lecture hall, seminar.
Use Find Me A Space when you’re unsure of which location you want. Select only one. At the end of the form, make sure to indicate in the Comments section which room or type of room you would like.
Complete the form in its entirety, including the Parking section when ten or more outside guests are invited to campus.
Answer all of the questions—including food and beverage—as some locations do not permit food.
Use the text boxes to tell us what type of room setup you would like and what kind of tech you will need. This helps us ensure you have the right room for your needs.
Check the Affirmation. Click SAVE.
The request will go to the appropriate room approvers for their review (see pages 14 & 15).
13 | P a g e Student Requestors – January 17, 2020
25LIVE NOTEWORTHY
https://25live.collegenet.com/towson/mobile.html
Chrome or Mozilla Firefox Toggle between Mobile Version and Desktop Version Refresh button
Starred Rooms (your favorites) https://25live.collegenet.com/towson/mobile.html
https://25live.collegenet.com/pro/towson
ECS Reservations
Ask for Andy, Beth or Charles
410.704.2600
Indoor locations are identified with a two-letter building code <space>four-digit room number, e.g., SM 0359.
Each request may contain many dates and many locations but only one set of start and end times. If the time of the event changes, then a new request must be submitted.
14 | P a g e Student Requestors – January 17, 2020
25LIVE LOCATION APPROVERS
https://25live.collegenet.com/towson/mobile.html
Building Name(s) of Approvers Contact Information
BU Burdick Hall-Gyms/Field
Campus Rec Sports
BU Burdick Hall-Classrooms Angela McDermott [email protected]
410.704.5478
CA Center for the Arts College of Fine Arts [email protected]
ES Enrollment Services Andrea Chenowith [email protected]
410.704.4309
FH Field View Room and Minnegan Room ECS Reservations [email protected]
410.704.2600
HH Hawkins Hall Kelly McNeill [email protected]
410.704.4056
LH Lecture Hall Jen Spera [email protected]
410.704.5125
LA College of Liberal Arts Theresa Jenkins [email protected]
410.704.3922
LI Linthicum Hall Audrey Day [email protected]
410.704.3032
MC Media Center (EMF) Pending New Hire 410.704.3184
MC Media Center (MCOM) Catie Mickletz [email protected]
410.704.3705
PA South Campus Pavilion ECS Reservations [email protected]
410.704.2600
PY Psychology Kelly McNeill [email protected]
410.704.4056
PY Psychology [PY 206 and 507] Robin Walczak [email protected]
410.704.2078
15 | P a g e Student Requestors – January 17, 2020
25LIVE LOCATION APPROVERS
Building Name(s) of Approvers Contact Information
SM Smith Hall (BIOL) Sarah Grue [email protected]
410.704.3043
SM Smith Hall (CHEM) Cynthia Wolfe [email protected]
410.704.4870
SM Smith Hall (PHYS) Renee Watkins [email protected]
410.704.3022
ST Stephens Hall Cassandra McCarthy [email protected]
410.704.3342
TA SECU Arena Sue Fata [email protected]
410.704.3923
TC Towson Center Arena Sue Fata [email protected]
410.704.3923
US Johnny Unitas® Stadium Sue Fata [email protected]
410.704.3923
UU University Union ECS Reservations [email protected]
410.704.2600
VB Van Bokkelen Hall Catie Mickletz [email protected]
410.704.3705
WC West Village Commons ECS Reservations [email protected]
410.704.2600
YR 7800 York Road (COSC) Shannon Kreiner [email protected]
410.704.5044
YR 7800 York Road (MATH) Barbara Sauer [email protected]
410.704.3093
BU Towsontown Field, CK Beach, Find Me A Space, HH Speaker’s Circle, LA Lawn, LA Tiger Plaza, LH Freedom Square, NE Newell Field, PL Parking Lots or Garages, Outdoor Tabling Locations, UU Glen Picnic, UU Paws Pavilion, WC Lawn
ECS Reservations [email protected]
410.704.2600
16 | P a g e Student Requestors – January 17, 2020
25LIVE PLANNING DEADLINES
Event and Conference Services reminds students and their organization’s executive boards
of the important deadlines for planning events and meetings.
Successful and memorable events, including simple meetings, are planned in advance with proper communication and
guidance from your assigned ECS event manager. Our goal is to have your guests walk away satisfied with each and every
event or meeting that takes place on campus. With this goal in mind, we kindly remind department event planners of the
deadlines required to make the most of our resources. Resources including staffing, technical services, tables and chairs
are limited making last minute requests difficult to accommodate. Services such as catering and parking are limited as
well and require advanced planning. Listed in the table below are the deadlines necessary to pull off that one of a kind
event.
Planning Deadlines
21 Days
Large events (e.g., conferences, large meetings, concerts, walks and runs) require at least a 21 day notice.
Campus location should be booked and confirmed well in advance to ensure the space is available. For example, events which are large (300 or more guests), those which require sound systems, staging, special lighting, contracts with a tech rider, ticketing, registration, coordination with police, should be planned and finalized three weeks prior to the event date.
14 Days Events and meetings which require Technical Services, staffing, catering, rentals and/or parking must be planned with your Event Manager at least fourteen (14) days in advance.
Campus room, venue, or location should already be confirmed. Those events or meetings, for example, with less than 300 guests, or require less sophisticated technical services such as a podium and mic, catering, and/or parking for outside guests should be planned and finalized two weeks prior to the event date.
13 Days – 24 hours
Events and meetings planned between 13 days and 24 hours will have their event space setup request accommodated, however, requests requiring Technical Services or staffing will not be guaranteed and will be fulfilled based on staffing and equipment availability.
Campus room, venue, or location should already be confirmed; however, requests for facilities are accepted within this time frame. Rooms will be setup to meet the needs of the event or meeting. Technical services and/or staffing requests are not guaranteed.
10 Days
Please ensure the following forms are submitted at least 10 days in advance: catering, event parking request form, food waiver request form and the fire permit form.
Services provided by campus departments require two weeks’ notice. This provides ample time to properly staff, order the necessary food and beverages, and/or alert the proper county authorities.
24 hours
Reservation requests will be granted on an “As-Is” basis – meaning any existing room setup will need to be used. No additional services will be provided.
Requests for rooms will be granted and offered to the requestor “as-is;” meaning, no additional services will be accommodated and the room itself is reserved using the existing setup (room could be set in a circle, empty, banquet style, etc.).